HomeMy WebLinkAboutMinutes-09/08/2014FINANCE COMMITTEE
September 8, 2014
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Cole, Schmitt, and Jones.
Moved by Schmitt, seconded by Jones that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
Moved by Schmitt, seconded by Jones that the Minutes of September 2, 2014, as proposed, be
approved. Ayes: Three. Motion carried.
Moved by Schmitt, seconded by Jones that the request for the following travel requests, be
approved.
Travel Requests
Dept.
Amount +
Est. S/H
Expenditure
Building Maintenance
Amount
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
not to
$20,000.00
Electrical work for Five Sullivan Brothers
NTE
Exceed
Officer Gergen
Defensive Tactics
Johnston, IA
11/19/14
$140.00
Painting of 3 exterior signs at the Waterloo Center for
the Arts.
Instructor Recertification
$14,229.00
Carpet replacement in Hurwich Rooms, Events
Todd Henrich, Building
8 -Hour Plumbing
Hawkeye
10/17/14
$227.00
Maintenance
Update (Intro to OSHA;
Community
NTE
Plumbing Code Update;
College
Two Cartegraph Subscription Renewals for CMOM
Plumbing Discipline
Director Trelka
Law Enforcement
Council
09/23/14-
$613.00
Leadership Conference
Bluffs, IA
09/25/14
Director of Aviation
Interview
Waterloo, IA
09/18/14-
$2,838.00
Candidates
09/19/14
Ayes: Three. Motion carried.
Moved by Jones, seconded by Cole that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount +
Est. S/H
Expenditure
Building Maintenance
$20,000.00
Electrical work for all City Owned Properties.
NTE
Building Maintenance
$20,000.00
Electrical work for Five Sullivan Brothers
NTE
Convention Center.
Central Garage
$2,952.66
Replacement & reprogramming of engine ECM.
Cultural & Arts
$2,580.00
Painting of 3 exterior signs at the Waterloo Center for
the Arts.
Cultural & Arts
$14,229.00
Carpet replacement in Hurwich Rooms, Events
Office Suite, Hope Martin Theatre, Box Office Suite,
Kiwanis River Room, Cedar Lookout and Dressing
Room.
Sanitation
$25,000.00
35-65-95 Gallon Garbage Carts.
NTE
Waste Management Srv.
$2,992.00
Two Cartegraph Subscription Renewals for CMOM
Computer Program.
Mr. Schmitt questioned why the electrical work is not using the low bid and if the helper rate is
taken into consideration. He also questioned if the low bid on the garbage carts will be the best
product.
Finance Committee
September 8, 2014
Page 2
The convention center is not using Scott's Electric due to needing 24-hour service. A
Journeyman has to be on site and then helpers can be used.
Mark Rice, Public Works Director, explained that he is looking at additional products that will
hopefully hold up longer.
Mr. Morrissey questioned why Personified Painting bid is so much lower and it was explained
that they will paint the signs on-site and that will make it cheaper.
Ayes: Three. Motion carried.
Moved by Cole, seconded by Schmitt that the line item amendments for Animal Control to
budget for revenue anticipated to be received from the City of Cedar Falls and related personnel
expenses in the amount of $50,164.00 and also reallocate budgeted expenses to provide for
additional personnel in the amount of $11,518.00. Ayes: Two. Nays: One (Schmitt).Motion
carried.
Mr. Schmitt asked for an overview of the changes. He asked for the estimated revenue amount
from Cedar Falls.
Sandie Greco, Traffic Superintendent, explained that this is based on the first month's revenue
from Cedar Falls and takes into account additional part-time help. This will take us to one full-
time, four part-time, and one kennel cleaner.
Michelle Weidner, Chief Financial Officer, explained that this is based on the rates in the
contract and the number of calls from last year.
Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable
Invoice Report, dated September 8, 2014, in the amount of $3,364,801.83 be received, placed on
file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Schmitt, seconded by Jones that
the meeting be adjourned at 5:21 p.m. Ayes: Three. Motion carried.
uzy Scha es, C C
City Cler Human Resource Director