HomeMy WebLinkAboutMinutes-08/18/2014FINANCE COMMITTEE
August 18, 2014
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Cole, Schmitt, and Jones.
Moved by Schmitt, seconded by Jones that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
Moved by Schmitt, seconded by Jones that the Minutes of August 11, 2014, as proposed, be
approved. Ayes: Three. Motion carried.
Moved by Schmitt, seconded by Jones that the request for the following travel requests, be
approved.
Travel Requests
Dept.
Amount + Est. S/H
Expenditure
Central Garage
Amount
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
not to
$3,000.00
Consultation & facilitation services for strategic plan
development with Cultural & Arts Commission,
WCA staff & other key stakeholders.
Leisure Services
$15,352.50
Exceed
Officer Saunders
International Outlaw
Denver, CO
09/13/14-
$573.00
Motorcycle Gang
09/19/14
Investigators Conference
Paul Huting, Leisure
IA Park & Recreation
Dubuque, IA
09/15/14-
$441.00
Services Director
Assoc. Conference
09/17/14
Sergeant Richter & Gehrke
Law Enforcement
Marion, IA
09/23/14-
$730.00
Supervision,
Management &
09/25/14
Leadership
Suzy Schares, City Clerk &
New World Conference
Boca Raton,
10/04/14-
$3,240.00
Joyce Schroeder, Financial
FL
10/07/14
Analyst
Mr. Schmitt questioned if the International Outlaw Motorcycle Gang is still necessary.
Captain Joe Leibold explained that there is still an ongoing issue and the officer is paying his
own airfare.
Ayes: Three. Motion carried.
Moved by Schmitt, seconded by Jones that the request to release partial payment
(1/2 of total award for FY2015) of Grout Museum District FY15 Partner Funding in the amount of
$17,441.40, be approved. Ayes: Three.
Moved by Jones, seconded by Schmitt that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount + Est. S/H
Expenditure
Central Garage
$3,861.22
Brake components for Fire Engine 308.
Central Garage
$3,950.55
Replacement hydraulic pump — Truck 708
Cultural & Arts
$3,000.00
Consultation & facilitation services for strategic plan
development with Cultural & Arts Commission,
WCA staff & other key stakeholders.
Leisure Services
$15,352.50
Grass seed for all three golf courses & downtown
areas. Must match the type of grass currently in these
areas.
Finance Committee
August 18, 2014
Page 2
MIS
$9,832.79
Dell TK2000 backup tape library.
Police
$2,155.44
Renewal of the annual EDACS fee for Tri -County
Drug Task Force portable radio fees.
Sanitation
$6,696.92
Torque Limit clutch — 155N01.
Traffic
Operations
$1,800.00 +
$306.00 S/H
300 — 18" Traffic Cones.
Mr. Schmitt questioned if the Tri -County Drug Task Force still includes several other
communities and are they contributing to the force.
Captain Joe Leibold explained that there are several other entities involved and their involvement
is the same as it was early in the grant.
Ayes: Three. Motion carried.
Moved by Cole, seconded by Schmitt that project carryover budget for Young Arena designated
project funds in the amount of $13,681.00, be approved. Ayes: Three.
Moved by Cole, seconded by Schmitt that project carryover budget for Leisure Services
Hailstorm project in the amount of $162,788.00, be approved. Ayes: Three.
Moved by Cole, seconded by Schmitt that project carryover budget for SportsPlex Gift project in
the amount of $165,465.00, be approved. Ayes: Three.
Moved by Cole, seconded by Schmitt that project carryover budget for the Fire Department
Hotel/Motel discretionary grants in the amount of $6,378.14, be approved. Ayes: Three.
Moved by Cole, seconded by Schmitt that project budget for the Asbestos Containing Material
Grant funded with $15,000.00 from the DNR, be approved. Ayes: Three.
Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable
Invoice Report, dated August 18, 2014, in the amount of $1,026,589.87, be received, placed on
file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Schmitt, seconded by Cole that
the meeting be adjourned at 5:16 p.m. Ayes: Three. Motion carried.
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res, CMC
Human Resource Director
Suzy Sc
City Cler