HomeMy WebLinkAboutMinutes-08/11/2014FINANCE COMMITTEE
August 11, 2014
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Cole, Schmitt, and Jones.
Moved by Schmitt, seconded by Jones that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
Moved by Schmitt, seconded by Jones that the Minutes of August 4, 2014, as proposed, be approved.
Ayes: Three. Motion carried.
Moved by Schmitt, seconded by Jones that the request for the following travel requests, be approved.
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount not to
Exceed
Lieutenant Luck
32nd Annual Fire
W. Des
09/09/14-
$646.24
$4,261.08
Investigation Seminar
Moines, IA
09/12/14
Marty Freshwater, Battalion
Pickup up Engine 306
Weyauwega &
08/19/14
$300.00
Chief & Darryl Hartema,
from body shop
Appleton, WI
Mechanic
David Jones
IA League of Cities
Des Moines, IA
04/25/14-
$271.85
Municipal Leadership
04/26/14
Academy Workshops
Michelle Weidner, Chief
IA League of Cities
Council Bluffs,
09/24/14-
$805.00
Financial Officer & Suzy
Annual Conference
IA
09/26/14
Schares, City Clerk
Cheryl Huddleston, Human
NPELRA Investigations
Storm Lake, IA
09/09/14-
$1,173.00
Resource Manager & Suzy
Academy & IAPELRA
09/12/14
Schares, City Clerk/HR
Annual Meeting &
Director
Conference
Ayes: Three. Motion carried. Mr. Jones abstained from his travel request.
Moved by Schmitt, seconded by Jones that the request by Melick Properties, LLC, 206 Brookeridge Drive,
Apt. #12 for a refund in the amount of $213.84 for property located at 3845 W. 9th Street for increase in
sewer charges due to a water leak that was in a dirt crawlspace, be approved. Ayes: Three. Motion carried.
Mr. Morrissey questioned the precedence for allowing this refund.
Suzy Schares, City Clerk, explained that since the leak was in the crawl space, it did not increase the usage
in the sewer.
Moved by Schmitt, seconded by Jones that the request by Steve & Dana Southworth, 2869 Logan Avenue,
for a refund in the amount of $279.00 for garbage services that have been contracted by a private hauler, be
approved. Ayes: Three. Motion carried.
Moved by Jones, seconded by Schmitt that the request for the following pre -authorizations to expend over
$1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
AmouS///ItJ+ Est.
Expenditure
Building Maint.
$2,000.00
Fire Alarm Plan Review — Hoover Middle School (630
Hillcrest)
Center for the Arts
$5,000.00 NTE
FY15 Blanket authorization of food purchases (see
attached estimates).
Central Garage
$4,261.08
Controller & dump valve — Truck #903.
Finance Committee
August 11, 2014
Page 2
Central Garage
$3,345.00
Wireless radio replacement on PD tower due to lightning
strike.
Fire Rescue
$7,995.00
ESO Suite Subscription (09/01/14-08/31/15).
Fire Rescue
$6,011.25
Tuition for online Paramedic Transition Course.
Human Rights
$1,620.00
Radio advertising.
Human Rights
$13,970.00
Commercial advertising.
Human Rights
$1,515.00
Advertising.
Leisure Services
$4,123.50
24 gauge steel roofing the shelters at Byrnes & Tibbets
Parks.
Leisure Services
$5,600.00 NTE
Roof replacement at Hoing Rice Softball Complex.
Planning
$15,947.70
510 Bollards.
Planning
$8,966.82
Acquisition & installation of (3) gates in the Sherwood
Park area.
Sanitation
$9,300.00 NTE
+ $250.00 S/H
Hammermill box — Tub Grinder.
Safety committee
$3,200.00 NTE
Trainer/speaker for the 2014 Safety/Wellness Fair.
Traffic Operations
$3,825.43 +
$250.00 S/H
Adaptor, Lift Arm & Cylinder.
Traffic Operations
$15,000.00 +
$100.00 S/H
1 — Video detection system.
Waste Management Srv.
$2,796.71 +
50.00 S/H
ADS Dwall F2648 Solid 42" x 60' pipe on Texas St.
across from Hawkeye Lift station.
Ayes: Three. Motion carried.
Mr. Schmitt questioned the expenditure for the safety committee.
Suzy Schares, City Clerk, explained that a certified trainer will come and teach a class at the
Safety/Wellness Fair, out committee is still exploring options but the topic is to increase productivity,
efficiency and boost employee morale in the workplace.
Mr. Jones questioned what Human Rights is advertising.
Michelle Weidner, Chief Financial Officer, explained the fair housing and discrimination campaign
that will be paid through a grant.
Moved by Cole, seconded by Schmitt that project budget for the Library Technology Grant in the
amount of $1,500.00 from the state, $500.00 in donations, and $100.00 from the Library budget for a
total budget of $2,100.00, be approved. Ayes: Three. Motion carried.
Moved by Cole, seconded by Schmitt that authorization to increase Line Item Medical
Education/Training (1412-1315) and Line Item Medical Tuition/Eq. (cash) in the amount of
$5,966.00 for paramedic courses offered by Hawkeye Community College, be approved. Ayes:
Three. Motion carried.
Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable Invoice
Report, dated August 4, 2014, in the amount of $3,973,725.95 be received, placed on file and
approved and forwarded to the full council for approval. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Cole, seconded by Schmitt that the
meeting be adjourned at 5:20 p.m. Ayes: Three. Motion carried.
Suzy Sc res, CMC
City Cle k/Human Resource Director