HomeMy WebLinkAboutMinutes-07/28/2014FINANCE COMMITTEE
July 28, 2014
5:05 p.m.
Harold E. Getty Council Chambers
Members present: Cole, Schmitt, and Jones.
Moved by Schmitt, seconded by Jones that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
Moved by Schmitt, seconded by Jones that the Minutes of July 14, 2014, as proposed, be
approved. Ayes: Three. Motion carried.
Moved by Schmitt, seconded by Jones that the request for the following travel requests, be
approved.
Travel Requests
Dept.
p
Amount +
Est. S/H
Expenditure
Building Maintenance
Amount
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
not to
$2,510.35
Replace VFD on air handler at Waterloo Public
Library.
Building Maintenance
$7,815.00
Exceed
Investigator Hageman
Bloodstain Pattern
Ankeny, IA
07/29/14-
$455.00
Analysis School
07/31/14
Craig Clark, Building
ICC Annual Building
Ft. Lauderdale,
09/27/14-
$2,432.00
Official
Conference
FL
10/05/14
Ayes: Three. Motion carried.
Mr. Schmitt questioned the value of the ICC Annual Building Conference.
Craig Clark, Building Official, explained the necessity of the training request.
Moved by Schmitt, seconded by Jones that the request to refund garbage overcharges
to the Community Southern Baptist Church, 522 Anthony Street from February 1, 2011 in the
amount of $1,413.74 for property located at 522 Anthony Street, as service is provided by a private
hauler, be approved. Ayes: Three. Motion carried.
Mr. Jones questioned the process for requesting a refund.
Suzy Schares, City Clerk, explained that the garbage has not been picked up from this address due to them
having a private hauler. The process for requesting a refund was explained.
Moved by Jones, seconded by Schmitt that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
p
Amount +
Est. S/H
Expenditure
Building Maintenance
$1,792.00
Annual Service Agreement renewal for SmartNet
Equipment — Five Sullivan Brothers Convention
Center.
Building Maintenance
$6,274.76
Annual contract renewal with Jaytech, Inc. to provide
inspections & chemicals for cooling towers at City
Hall & Young Arena
Building Maintenance
$2,510.35
Replace VFD on air handler at Waterloo Public
Library.
Building Maintenance
$7,815.00
City Council Chambers and Control Room Camera
and Audio Mixer addition (including SDI to
composite conversion for all three (3) cameras)
Building Maintenance
$4,815.00
Overhead rolling service door for loading dock at
Five Sullivan Brothers Convention Center.
Finance Committee
July 28, 2014
Page 2
Center for the Arts
$5,000.00
NTE
FY15-Blanket authorization for collection
conservation of the permanent collection artwork.
Central Garage
$4,915.48 +
$650.00 S/14
Under body support and angle – Fire #304 & steering
box bracket assembly.
Leisure Services
$1,840.00
Airing of television commercials.
Leisure Services
$5,292.50
Fifty (50) UR2-48 Series LED Kits to replace T-12
fluorescent fixtures at Young Arena.
Leisure Services
$8,700.00
NTE
Design services for replacement of Tennis Center
Building at Byrnes Tennis Center.
Police
$15,965.00
Renewal of the annual support agreement for
Shieldware, TraCs software and NCIC server for July
2014 to June 2015.
Police
$500.00 NTE
Meals for the Safety Services Career Camp.
Traffic Operations
$10,030.00 +
$100.00 S/H
Two (2) Autoscope cameras with hardware.
Waste Management Srv.
$8,562.95
A VFD for #2 Easton RWW Pump.
Waste Management Srv.
$4,416.00
Rebuild of #2 Satellite Blower Motor with bearings,
inspection, teardown, balance and assembly.
Waste Management Srv.
$12,825.00
Replacement pumps for #1 pump at Park Road Lift
Station.
Waste Management Srv.
$11,842.29 +
$400.00 S/H
Easton aeration blower rebuilds parts for #3 Easton
Blower.
Waste Management Srv.
$14,710.00 +
$400.00 S/H
One Moyno Pump Model 2F090G1 – CDQ 3AAX
for #1 digester sludge transfer replacement pump.
Waste Management Srv.
$2,722.12 +
$150.00 S/H
One Hayward Gordon Pump Frame #2E for digester
sludge recirculation pump.
Ayes: Three. Motion carried.
Mr. Schmitt questioned the pre-auth for the Council Chambers.
Craig Clark, Building Official, explained that this is adding a third camera and then a piece to fix
the sound issues.
Moved by Cole, seconded by Schmitt that project budget for the Jack Ralph Canty bequest to the
library in the amount of $132,215.26 to be used for the purchase of books, be approved. Ayes:
Three. Motion carried.
Moved by Cole, seconded by Schmitt that the project budget for the 2014 Byrnes Tennis Center
Replacement project, to be funded with a grant of $90,000.00 from the Black Hawk County
Gaming Association, a hotel/motel tax grant in the amount of $5,857.00 and City bonds in the
amount of $9,143.00, be approved. Ayes: Three. Motion carried.
Moved by Cole, seconded by Schmitt that project budget for Fire Truck Repairs to be funded
with insurance proceeds in the amount of $25,449.00, be approved. Ayes: Three. Motion
carried.
Moved by Cole, seconded by Schmitt that project budget for the FY2015 Geraldine Road Phase
3 construction to be funded with a RISE grant in the amount of $359,115.00 local option funds
also in the amount of $359,115.00 and $2,400.00 in bond funds for a total project cost of
$720,630.00, be approved. Ayes: Three. Motion carried.
Moved by Cole, seconded by Schmitt that authorization to increase several line items on file in
the City Clerk's office in the amount of $100,064.35—Submitted by the Planning Department,
be approved. Ayes: Three. Motion carried.
Finance Committee
July 28, 2014
Page 3
Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable
Invoice Report, dated July 28, 2014, in the amount of $4,972,664.34, be received, placed on file
and approved and forwarded to the full council for approval. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Schmitt, seconded by Jones that
the meeting be adjourned at 5:13 p.m. Ayes: Three. Motion carried.
uzy Sch, res, CMC
City Clerk/Human Resource Director