HomeMy WebLinkAboutMinutes-07/14/2014FINANCE COMMITTEE
July 14, 2014
5:05 p.m.
Harold E. Getty Council Chambers
Members present: Cole, Schmitt, and Jones.
Moved by Schmitt, seconded by Jones that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
Moved by Schmitt, seconded by Jones that the Minutes of July 7, 2014, as proposed, be
approved. Ayes: Three. Motion carried.
Moved by Schmitt seconded by Jones that the request for the following travel requests, be
approved.
Travel Requests
Dept.
Amount + Est. S/H
Expenditure
City Attorney
Amount
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
not to
$12,449.00
Iowa League of Cities Member Dues July 1, 2014 -
June 30, 2015.
Community
Development
$4,000.00
NTE
Exceed
Officers Nissen and Frein
Tactical Warrant Service
Johnston, IA
09/08/14-
$460.00
Four (4) Xlerator electric hand driers for Iry Warren
Pro Shop.
Leisure Services
$8,450.00
09/10/14
Leisure Services
Investigator Monroe
Iowa IAI Advanced
Raymond, IA
09/22/14-
$300.00
Sanitation
Crime Scene School
35-65-95 Gallon Garbage Carts.
09/26/14
$1,246.43 +
$43.50 S/H
Buck Clark, Mayor
National League of
Austin, TX
11/19/14-
$1,450.00
Cities' Congress of
11/23/14
Cities & Exposition
Ayes: Three. Motion carried.
Moved by Jones, seconded by Schmitt that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount + Est. S/H
Expenditure
City Attorney
$1,000.00
NTE
Legal fees for Hall & Associates for further work
related to the League of Iowa Cities litigation with
EPA/DNR.
City Clerk
$3,590.00
10 Ipads — (Mayor, Clerk, Finance and Council)
Agenda Automation.
City Clerk
$12,449.00
Iowa League of Cities Member Dues July 1, 2014 -
June 30, 2015.
Community
Development
$4,000.00
NTE
Training for 24-hour Lead Abatement Worker.
Human Rights
$8,000.00
The Building Healthy Communities Symposium —
July 25-26, 2014 at the Allen College — UnityPoint
Health Campus.
Leisure Services
$1,760.00 +
$35.00 S/H
Four (4) Xlerator electric hand driers for Iry Warren
Pro Shop.
Leisure Services
$8,450.00
One (1) REACO 80v/510 amp Industrial Battery for
Young Arena's 2008 Electric Zamboni.
Leisure Services
$10,400.00 +
$875.00 S/H
One (1) new conditioner for Young Arena's 2008
Zamboni.
Sanitation
$19,650.00 +
$400.00 S/H
PTO/Clutch Assy., screens, and conveyor for tub
grinder.
Sanitation
$25,000.00
35-65-95 Gallon Garbage Carts.
Traffic Operations
$1,246.43 +
$43.50 S/H
Joystick Assembly to repair Bombadier.
Finance Committee
July 14, 2014
Page 2
Waste Management Srv.
$4,113.19 +
$7.57 S/H
For repair of Aries PE3500 Camera, S/N 12080526
on TV van #141114.
Waste Management Srv.
$5,150.00
Cartegraph Software and Services Contract October
1, 2014 -September 30, 2015.
Waste Management Srv.
$4,449.00 +
$400.00 S/H
Three each, 3 yd., 8 gal. Self -dumping hopper for
collection and dumping of Bar Screenings.
Waste Management Srv.
$4,722.22
Autodesk Infrastructure Design Suite Premium 2015
Government Upgrade and Autodesk Infrastructure
Design Suite Premium 2015 Government
Subscription and Advanced Support — 1 year.
Waste Management Srv.
$1,720.00
Hauling overflow from North Hackett lift station 6/19
— 6/20/14.
Waste Management Srv.
$2,954.00
Hauling overflow from North Hackett lift station
6/30-7/1/14.
Waste Management Srv.
$2,500.00
10,000 sand bags.
Mr. Schmitt questioned if Iowa cities are sharing the cost of Hall & Associates.
Mayor Clark explained that this is a shared cost by several large cities in Iowa to hire the
attorney.
Mr. Schmitt questioned the quality of the new carts.
Mark Rice, Public Works Director, explained that the carts do not seem like they are made at the
same standard they used to.
Mr. Welper questioned if the small cart is being phased out.
Mr. Rice explained that there are fewer small carts and the order is for medium and large.
Mr. Jones questioned if Council members that currently own an ipad could utilize their own
instead of having the city purchase them.
Ms. Cole questioned the version of ipad we will be using.
Suzy Schares stated that she would contact all council members before the ipads are purchased.
Ayes: Three. Motion carried.
Moved by Cole, seconded by Jones that project budget to use the DuPont Imprelis Damage
Settlement funds received to replace trees lost at Gates Golf course and for other supplies in the
total amount of $82,800.00, be approved. Ayes: Three. Motion carried.
Mr. Schmitt questioned if it is typical that the DuPont Imprelis Damage Settlement fund be used
for things such as fuel, aggregate, etc. instead of to fund the purchase of trees.
Paul Huting, Leisure Services Director, explained that the funds are used for the overall Forestry
Operations and there is no restriction on what we spend the settlement fund on, and we leave it to
council to decide on what those funds are spent on.
Moved by Cole, seconded by Jones that project budget to use the Hotel/Motel Tax Grant
awarded by the Convention & Visitors Bureau for advertising in the amount of $41,328.00, be
approved. Ayes: Three. Motion carried.
Moved by Cole, seconded by Jones that project budget in the amount of $8,500.00 for the
Building Healthy Communities Symposium funded with the HUD Partnership monies awarded
to the Human Rights department, be approved. Ayes: Three. Motion carried.
Finance Committee
July 14, 2014
Page 3
Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable
Invoice Report, dated July 14, 2014, in the amount of $6,726,273.36, be received, placed on file
and approved and forwarded to the full council for approval. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Schmitt, seconded by Jones that
the meeting be adjourned at 5:17 p.m. Ayes: Three. Motion carried.
Suzy Scha
City Cler
s, CMC
Human Resource Director