HomeMy WebLinkAboutMinutes-2/16/2015February 16, 2015
The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty
Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, February 16, 2015. Mayor
Ernest G. Clark in the Chair. Roll Call: Cole, Jones, Schmitt, Lind, Morrissey, Welper.
Absent: Hart.
Moment of Silence.
Pledge of Allegiance: Julie Snider, Housing Authority Director.
144126 - Welper/Schmitt
that the Agenda, as amended correcting the address on item #7, for the Regular
Session on Monday, February 16, 2015, at 5:30 p.m., be accepted and approved.
Voice vote -Ayes: Six. Motion carried.
144127 - Welper/Schmitt
that the Minutes, as proposed, for the Regular Session on Monday, February 9,
2015, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Six. Motion
carried.
CONSENT AGENDA
144128 - Welper/Schmitt
that the following items on the consent agenda be received, placed on file and
approved:
a. Resolutions to approve the following:
1. Resolution approving Finance Committee Invoice Summary Report, dated
February 16, 2015, in the amount of $1,620,062.38, a copy of which is on
file in the City Clerk's office, together with recommendation of approval
of the Finance Committee.
Resolution adopted and upon approval by Mayor assigned No. 2015-106.
2. Resolution approving the request of King Automotive for tax exemptions on
the construction of a new repair shop valued at $165,000 for the property
located at 429 La Porte Rd and located within the Consolidated Urban
Revitalization Area (CURA).
Resolution adopted and upon approval by Mayor assigned No. 2015-107.
3. Resolution canceling council meeting scheduled for March 23, 2015 and
schedule a council meeting for March 30, 2015.
Resolution adopted and upon approval by Mayor assigned No. 2015-108.
4. Resolution setting the date of public hearing as Thursday, March 5, 2015
at 4:00 p.m. to approve the FYE2016 budget; and instruct the City Clerk to
publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2015-109.
5. Resolution setting the date of public hearing as March 2, 2015 for a
request by Nguyen & Le, LLC to vacate a platted 20' wide by approximately
110' long storm sewer easement on Lot A of Crossroads Retail Center
Addition.
Resolution adopted and upon approval by Mayor assigned No. 2015-110.
6. Resolution setting the date of public hearing as March 2, 2015 to approve
the request by the City of Waterloo to vacate a portion of the existing
20' wide alley, located adjacent to Lots 1, 2, 9 and 10 within Block 16 of
Hayes Addition.
Resolution adopted and upon approval by Mayor assigned No. 2015-111.
7. Resolution setting the date of public hearing as March 2, 2015 to enter
into a Development Agreement with 3 Little Lambs, LLC to authorize the
sale and conveyance of City owned property located northwest of 1907 Black
Hawk Street for $1.00.
Resolution adopted and upon approval by Mayor assigned No. 2015-112.
February 16, 2015
Page 2
8. Resolution preliminarily approving plans, specifications, form of
contract, etc. and setting date of bid opening as March 5, 2015 and date
of public hearing as March 9, 2015 for the F.Y. 2015 Street Reconstruction
Program, Contract No. 873; and instruct City Clerk to publish notice of
plans, specifications, form of contract, etc.
Resolution adopted and upon approval by Mayor assigned No. 2015-113.
9. Request of Main Street Waterloo for a variance to the Noise Ordinance
during Friday'Loo to be held at Lincoln Park from May 22 through September
4, 2015 from 5:30 p.m. - 9:30 p.m.
Resolution adopted and upon approval by Mayor assigned No. 2015-114.
b. Motion to approve the following:
1.
a.
b.
c.
d.
e.
2.
a.
b.
c.
Travel Requests
Name & Title of
Personnel
Class/Meeting
Destination
Date(s)
Amount not
to Exceed
Mark Rice, Public
APWA / ISOSWO
West Des
3/26/15 -
$185.00
Works Director
Spring Conference
Moines, IA
3/27/15
X
Danielle Rohret +
Foundation in HUD
St. Louis,
3/22/15 -
$1,620.00
1 (TBD)
Environmental
Missouri
3/25/15
Review
Chris Ferguson,
Basic Fire/Arson
Ames, Iowa
3/16/15 -
$1,080.00
Fire Lieutenant
Investigator School
3/27/15
Abraham Funchess,
2015 NCRC Annual
Washington,
3/24/15 -
$9,585.39
Executive
Conference
D.C.
3/29/15
Director; Rebecca
Johnson, HR
Specialist; Shelly
Burch,
Administrative
Secretary
Phillip Schuppert,
2015 Iowa Water
Ames, IA
3/2/15 -
$275.70
Storm Water
Conference
3/3/15
Specialist
Approved Beer, Liquor, and Wine Applications
Name & Address of
Business
Class
New or
Renewal
Expiration
Date
Includes
Sunday
Maple Lanes, 2608
University Avenue
Class C Liquor,
Outdoor Service
Renewal
02/29/2016
_
X
K -Mart #4158, 3810
University Avenue
Class B Wine, C
Beer
Renewal
02/29/2016
X
Save More Foods, 1975
Franklin Street
Class E Liquor,
B Wine, C Beer
Renewal
01/05/2016
X
3. Mayor Clark's recommendation of the following appointments:
Appointee
Board/Commission
Expiration
Date
New or Re-
Appointment
Chad E. Hill
Memorial Hall
Commission
02/16/2018
New Appointment
Casey Gardner
General Contractors
Board of Licensing,
Examiners & Appeals
02/16/2018
New Appointment
Roll call vote -Ayes: Six. Motion carried.
Mayor Clark recognized the new appointees.
PUBLIC HEARINGS
144129 - Schmitt/Morrissey
that proof of publication of notice of public hearing on F.Y. 2014 Belt Filter
Press Addition, Contract No. 869, as published in the Waterloo Courier on
February 1, 2015, be received and placed on file. Voice vote -Ayes: Six.
Motion carried.
This being the time and place of public hearing, the Mayor called for written
and oral objections and there were none.
144130 - Schmitt/Morrissey
February 16, 2015 Page 3
that the hearing be closed. Voice vote -Ayes: Six. Motion carried.
144131 - Schmitt/Morrissey
that "Resolution confirming approval of specifications, form of contract, etc.",
be adopted. Roll call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2015-115.
144132 - Schmitt/Morrissey
that "Resolution ordering construction", be adopted. Roll call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2015-116.
144133 - Schmitt/Morrissey
Motion to receive and file and instruct City Clerk to read bids and refer to
Public Works Director for review. Voice vote -Ayes: Six. Motion carried.
Bidder
Bid Security
Bid Amount
WRH, Inc.
P.O. Box 256
Amana, IA
5°
$1,449,000.00
Woodruff Construction,
LLC
1890 Kountry Lane
Fort Dodge, IA 50501
5%
$1,558,500.00
144134 - Welper/Morrissey
that proof of publication of notice of public hearing on Turf Maintenance
Equipment, as published in the Waterloo Courier on February 1, 2015, be received
and placed on file. Voice vote -Ayes: Six. Motion carried.
This being the time and place of public hearing, the Mayor called for written
and oral objections and there were none.
144135 - Welper/Morrissey
that the hearing be closed. Voice vote -Ayes: Six. Motion carried.
144136 - Welper/Morrissey
that "Resolution confirming approval of specifications, bid documents, etc.", be
adopted. Roll call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2015-117.
144137 - Welper/Morrissey
that "Resolution authorizing to proceed", be adopted. Roll call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2015-118.
144138 - Welper/Morrisey
Motion to receive and file and instruct City Clerk to read bids and refer to
Leisure Services Director for review. Voice vote -Ayes: Six. Motion carried.
Mayor Clark explained that two bids were received from Van Wall Equipment and
P&K Midwest and the bids are on file in the City Clerk's office for review.
There were multiple pieces of equipment and trade-ins listed.
RESOLUTIONS
144139 - Cole/Welper
February 16, 2015 Page 4
that "Resolution approving Professional Services Agreement with AECOM for Design
Services associated with the FY -2015 projects at the Waterloo Regional Airport
in the amount of $90,100.00; and authorize the Mayor to execute said document",
be adopted. Roll call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2015-119.
144140 —Cole/Welper
that "Resolution approving Completion of Project and Recommendation of
Acceptance of Work performed by Cedar Valley Corporation of Waterloo, Iowa at a
total cost of $545,806.57 for the FY -2013 Project for the Rehabilitation of
Taxiway B at the Waterloo Regional Airport", be adopted. Roll call vote -Ayes:
Six.
Resolution adopted and upon approval by Mayor assigned No. 2015-120.
144141 - Cole/Welper
that "Resolution approving Completion of Project and Recommendation of
Acceptance of Work performed by Aspro, Inc of Waterloo, Iowa at a total cost of
$990,681.00. for the FY -2012 Project for the Rehabilitation of Taxiway E at the
Waterloo Regional Airport", be adopted. Roll call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2015-121.
144142 - Cole/Welper
that "Resolution approving Completion of Project and Recommendation of
Acceptance of Work performed by K&W Electric, Inc. of Cedar Falls, Iowa at a
total cost of $889,553.51 for the FY -2012 project for the construction of the
Airfield Lighting Vault at the Waterloo Regional Airport", be adopted. Roll
call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2015-122.
144143 - Morrissey/Welper
that motion to approve Change Order No. 1 for a net increase of $2,745.50 for
the F.Y. 2014 Orange School Sanitary Sewer Extension, Contract No. 816 be
approved. Roll call vote -Ayes: Six. Motion carried.
144144 - Morrissey/Welper
that "Resolution approving Completion of Project and Recommendation of
Acceptance of Work for work performed by Ricklefs Excavating, LTD., of Anamosa,
Iowa, at a total cost of $276,150.50, for the F.Y. 2014 Orange School Sanitary
Sewer Extension, Contract No. 816", be adopted. Roll call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2015-123.
144145 - Morrissey/Welper
that "Resolution authorizing the Assignment of Rebates document for 25 W.
Commercial St., Unit 4, due to the sale of the property", be adopted. Roll call
vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2015-124.
144146 - Schmitt/Welper
that "Resolution approving the Second Amendment to Development Agreement for the
R & S Commercial, LLC, adding $3,150 to City responsibilities, and authorizing
the Mayor and City Clerk to sign and full execute any necessary documents", be
adopted. Roll call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2015-125.
144147 - Schmitt/Welper
that "Resolution authorizing the submission of an application for R.I.S.E.
funding for Local Development, and approve the Memorandum of Understanding with
INRCOG for the writing, preparation, and submittal of said grant for the MidPort
Blvd. Extension in an estimated amount of $2,000; and authorize the Mayor and
City Clerk to sign and fully execute all necessary documents", be adopted. Roll
call vote -Ayes: Six.
Resolution adopted and upon approval by Mayor assigned No. 2015-126.
February 16, 2015 Page 5
144148 - Schmitt/Welper
that "Resolution to allocate $25,000 in hotel/motel taxes to the Convention and
Visitors Bureau to be used for special projects using forfeited tax grant
funds", be adopted.
Mr. Lind questioned if the funds could be transferred to the general fund and
what the special projects are.
Michelle Weidner, Chief Financial Officer, explained that state law requires a
portion of the funds to be used to increase tourism.
144149 - Schmitt/Lind
to table the resolution to allocate $25,000 in hotel/motel taxes to the
Convention and Visitors Bureau to be used for special projects using forfeited
tax grant funds until for one week. Ayes: Four ayes. Nays: Two (Morrissey, Cole)
ORAL PRESENTATIONS
David Dryer, 3145 W. 4th Street, expressed concern with change orders.
Forest Dillavou, 1725 Huntington Road, asked for more information on the KWWL
development.
Mayor Clark explained that Bruce Kayser wants a proclamation recognizing March
as brain injury month.
Pat Morrissey asked that the City keep and maintain the Wonder Bread building
for historical purposes.
144150 - Welper/Morrissey
that the above oral comments be received and placed on file. Voice vote -Ayes:
Six. Motion carried.
144151 - Welper/Morrissey
that the council adjourn to Executive Session at 5:48 p.m. Roll call vote -Ayes:
Six. Motion carried.
City Attorney David Zellhoefer stated that discussion of property acquisitions
is an approved topic of Executive Session pursuant to Iowa Code Section
21.5(1) (j) (2015).
EXECUTIVE SESSION
144152 - Lind/Morrisey
that the council adjourn Executive Session at 6:25 p.m. Voice vote -Ayes: Six.
Motion carried.
ADJOURNMENT
144153 - Lind/Morrissey
that the Council adjourn at 6:25 p.m. Voice vote -Ayes: Six. Motion carried.
62.644.10
Suzy Sghares, CMC
City C)erk/Human Resource Director