HomeMy WebLinkAboutMinutes-10/17/2016FINANCE COMMITTEE
October 17, 2016
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Vice Chairperson Jacobs, Powers, and Chairperson Welper.
Moved by Powers seconded by Jacobs that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
Moved by Powers seconded by Jacobs that the Minutes of October 10. 2016, as proposed, be
approved. Ayes: Three. Motion carried.
Moved by Jacobs seconded by Powers that the request for the following travel requests, be
approved.
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount
not to
Exceed
Steve Hoambrecker -
Director, Waste
Management and (4) other
personnel
IWEA Annual
Conference
Manchester,
IA
October
26, 2016
$150.00
Craig Hintzman, Signal
Tech II and Brandon
Hodgin, Signal Tech I
EPAC Training
Davenport, IA
November
1-3, 2016
$665.00
Ayes: Three. Motion carried.
Moved by Powers seconded by Jacobs that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount + Est. S/H
Expenditure
Airport
$3,127.00 + $218
S/H
Staff is requesting authorization to purchase (2) 265
gallon totes of Cryotech E36 Runway De -Icing Fluid
at $5.90 per gallon.
Airport
NTE $3,500.00
Staff is requesting the approval to perform pavement
(bump) grinding services on the airport's primary
Runway 12/30.
Building
Maintenance
$5,235.00 + $115
S/H
Window shades/blinds including installation for the
first floor conference room at Five Sullivan Brothers
Convention Center.
Fire Department
$1,330.00
Purchase of FLIR K2 Thermal Camera Kit.
Fire Department
$153.04
Food and related items for Waterloo Community
Playhouse fundraising event.
Fire Department
$5,000.00
(3) three recruit hiring physicals.
Garage
$3,903.51 + $200
S/H
Front suspension for Unit #308.
Leisure Services
$7,000.00
Purchase and installation of 25 HP VFD for Young
Arena Ice System.
Leisure Services
$4,185.00
Young Arena ammonia ice system annual
preventative maintenance.
Leisure Services
$1,872.50
Youth basketball shirts.
Police
$31,849.00
Annual software license enterprise agreement for the
Finance Committee
October 17, 2016
Page 2
Mr. Jacobs questioned the police department purchase of cameras for cars.
Dan Trelka explained that the cost is ongoing due to technology improvements and breakdowns.
Mr. Jacobs questioned the need going forward.
Dan Trelka explained that 32 squad cars are equipped with cameras and the cameras are replaced
regularly.
Mr. Welper asked for an overview on the shades and blinds for the Five Sullivan Brothers
Convention Center.
Mark Boesen, Building Maintenance, explained the need for this upgrade.
Keith Kaspari, Airport Director, clarified that the amount requested for totes is $3,127.00 + $218
S/H.
Mr. Morrissey questioned the last two purchases for the Sewer Department and if they are
required as part of the consent decree and questioned what the items are.
Steve Hoembrecker, Waste Management Services Director, explained the Sewer Department
purchases.
Mr. Jacobs questioned if these items were being replaced or if they were simply being
maintained.
Steve Hoambrecker stated that these are maintenance costs.
Ayes: Three. Motion carried.
Moved by Welper seconded by Jacobs that the project budget for the Fire Department/Waterloo
Community Playhouse project, funded with donations from the Playhouse in the total amount of
$1,431, as submitted by the Fire Department be approved. Ayes: Three. Motion carried.
Moved by Welper seconded by Jacobs that the project budget for the FY16 Bureau of Justice
Assistance grant, funded with a federal grant in the amount of $75,023, as submitted by the
Police Department be approved. Ayes: Three. Motion carried.
Moved by Welper seconded by Jacobs that the project budget for the Bullet Proof Vests grant,
funded with a federal grant in the amount of $18,097.50, as submitted by the Police Department
be approved. Ayes: Three. Motion carried.
Police Department computers for Microsoft products:
Professional, Windows Professional, and Core Cal
License.
Police
$10,080.00 + $100
(2) two new Flash Back 3 Mobile Vision in car
S/H
camera systems.
Sewer
$6,520.00
PLC Processor, Ethernet switch and labor for
Department
modifying the existing Lagoon Blower PLC
application.
Sewer
$3,388.50 + $55
Replacement Zetron Model 1732 Core Module and
Department
S/H
accessories for Lagoon.
Sewer
$3,985.00 + $200
Replacement Auma Electric Actuator Assembly for
Department
S/H
EQ Basin.
Sewer
$3,234.00 + $200
Auma actuator transmitter and potentionmeter parts,
Department
S/H
replacement motor, and repair labor for Easton
control valve actuator.
Mr. Jacobs questioned the police department purchase of cameras for cars.
Dan Trelka explained that the cost is ongoing due to technology improvements and breakdowns.
Mr. Jacobs questioned the need going forward.
Dan Trelka explained that 32 squad cars are equipped with cameras and the cameras are replaced
regularly.
Mr. Welper asked for an overview on the shades and blinds for the Five Sullivan Brothers
Convention Center.
Mark Boesen, Building Maintenance, explained the need for this upgrade.
Keith Kaspari, Airport Director, clarified that the amount requested for totes is $3,127.00 + $218
S/H.
Mr. Morrissey questioned the last two purchases for the Sewer Department and if they are
required as part of the consent decree and questioned what the items are.
Steve Hoembrecker, Waste Management Services Director, explained the Sewer Department
purchases.
Mr. Jacobs questioned if these items were being replaced or if they were simply being
maintained.
Steve Hoambrecker stated that these are maintenance costs.
Ayes: Three. Motion carried.
Moved by Welper seconded by Jacobs that the project budget for the Fire Department/Waterloo
Community Playhouse project, funded with donations from the Playhouse in the total amount of
$1,431, as submitted by the Fire Department be approved. Ayes: Three. Motion carried.
Moved by Welper seconded by Jacobs that the project budget for the FY16 Bureau of Justice
Assistance grant, funded with a federal grant in the amount of $75,023, as submitted by the
Police Department be approved. Ayes: Three. Motion carried.
Moved by Welper seconded by Jacobs that the project budget for the Bullet Proof Vests grant,
funded with a federal grant in the amount of $18,097.50, as submitted by the Police Department
be approved. Ayes: Three. Motion carried.
Finance Committee
October 17, 2016
Page 3
Moved by Welper seconded by Jacobs that the project budget amendment for the White Water
Design, funded with Waterloo Development Corporation gaming donations, in the amount of
$176,756, to provide budget authority to spend grant funds authorized in a prior fiscal year, as
submitted by Leisure Services be approved. Ayes: Three. Motion carried.
Moved by Welper seconded by Jacobs that Bills Payment, as contained in Accounts Payable
Invoice Report, dated October 17, 2016, in the amount of $2,839,205.67 be received, placed on
file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Powers seconded by Jacobs that
the meeting be adjourned at 5:21 p.m. Ayes: Three. Motion carried.
Kelley Fele
City Clerk