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HomeMy WebLinkAboutMinutes-12/20/2004December 20, 2004 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, December 20, 2004. Mayor Timothy J. Hurley in the Chair. Roll Call: Kincaid, Cole, Greenwood, Clark, Schmitt, Gunderson, Welper. Moment of Silence. Pledge of Allegiance: Councilperson Buck Clark. 120910 - Welper/Kincaid that the Agenda, as amended to delete Item No. 8, for the Regular Session on Monday, December 20, 2004, at 5:30 p.m., be accepted and approved. Ayes: Seven. Motion carried. 120911 - Welper/Kincaid that the Minutes, as proposed, for the Regular Session on Monday, December 13, 2004, at 5:30 p.m., be accepted and approved. Ayes: Seven. Motion carried. CONSENT AGENDA 120912 - Welper/Kincaid that the following items on the consent agenda be received, placed on file and approved: a. Resolution to approve the following: 1. Resolution approving Schedule AP640, pp. 1-76, dated December 20, 2004, in the amount of $1,484,270.32, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2004-856. b. Motion to approve the following: 1. Roger Carr, Fire Department Instructor, to teach Incident Command Class at Radcliffe, Iowa on December 8, 2004, with costs not to exceed $215.00. 2. Roger Carr, Fire Department Instructor, to teach Incident Command Class in Ackley, Iowa on January 8, 200, with costs not to exceed $220.00. 3. Brian Baker, Chief HVAC Inspector, and Robert Walker, Chief County Inspector, to attend Understanding the Legal Aspects of Code Administration, The Concepts of Egress and The Mechanical & Fuel Gas Provisions of the IRC Seminar in Dubuque, Iowa on February 15-17, 2005, with costs not to exceed $1,350.00, including use of city vehicle. Ayes: Seven. Motion carried. HEARINGS 120913 - Welper/Cole that proof of publication of notice of public hearing on reallocation of not to exceed $48,000.00 unspent proceeds of General Obligation Bonds, Series 2001A and General Obligation Bonds, Series 2003A to pay costs of acquisition and demolition of abandoned, dilapidated or dangerous buildings, structures or properties, as published in the Waterloo Courier on December 10, 2004, be received and placed on file. Ayes: Seven. Motion carried. 120914 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Welper/Kincaid that the hearing be closed. Ayes: Seven. Motion carried. December 20, 2004 Page 2 Hearings - continued 120915 - Welper/Cole that "Resolution instituting proceedings to take additional action and approving reallocation of certain unspent proceeds of the General Obligation Bonds, Series 2001A and the General Obligation Bonds, Series 2003A of the City of Waterloo, Iowa", be adopted. Prior to a vote on the above motion, the following comments were heard. Councilperson Gunderson inquired as to when the bonds will entirely be paid. Michelle Weidner, Chief Financial Officer, responded that she believes the bonds were issued for 15 years, so the Series 2001A would be paid in 2016 and the Series 2003 would be paid in 2018. Councilperson Gunderson asked if the bonds are already designated for other projects. Ms. Weidner responded that this is money set aside for bond issuance costs. Councilperson Gunderson asked if we don't reallocate these bonds would the city pay off the bonds earlier. Ms. Weidner responded that is a council decision. The council can decide to reallocate the bonds or put the amount into the Debt Service. Following comments a vote was taken on the above motion with the following result. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2004-857. 120916 - Clark/Schmitt that proof of publication of notice of public hearing on the purchase of Flygt Model Submersible Sewage Pump at a cost of $29,157.00, as published in the Waterloo Courier on December 14, 2004, be received and placed on file. Ayes: Seven. Motion carried. 120917 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Clark/Kincaid that the hearing be closed. Ayes: Seven. Motion carried. 120918 - Clark/Gunderson that "Resolution authorizing purchase of said pump", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2004-858. 120919 - Clark/Schmitt that proof of publication of notice of public hearing on the repair of #5 Sewage Pump at a cost of $42,752.96, as published in the Waterloo Courier on December 14, 2004, be received and placed on file. Ayes: Seven. Motion carried. 120920 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Clark/Kincaid that the hearing be closed. Ayes: Seven. Motion carried. 120921 - Clark/Gunderson that "Resolution authorizing repair of said pump", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2004-859. UNFINISHED BUSINESS 120922 - Gunderson/Welper that communication from Leisure Services Director transmitting recommendation of award of contract in the amount of $65,560.31 to Miller Fence Company of Waterloo, Iowa, in conjunction with 2004 Tibbitts Baseball Complex Fencing Project, be received placed on file and "Resolution approving said award of contract", be adopted. 1 December 20, 2004 • • Unfinished Business - continued Page 3 Prior to a vote on the above motion, the following comments were heard. Paul Huting, Leisure Services Director, reported the bids were opened a couple of weeks ago. The bids were reviewed by the Sports Committe , and they looked for options or ways to cut back on the project or ways to mov forward with the entire project. The Leisure Services Commission identified f nding in the Park Improvement Fund. Only two bids were received, with the of er bidder higher than Miller Fence Company. Mr. Huting stated it appears the cost of steel is the main cause of the bids coming in higher than the estimated cost for the project. Mr. Huting stated the Leisure Services Board voted tO recommend to the council to go forward with the entire project. The Board and ataff feel it is a safety issue they can't afford to ignore. Following comments a vote was taken on the above motion with the following result. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 20041-860. PETITIONS FROM PUBLIC 120923 - Schmitt/Kincaid that communication from Senior Planner transmitting request of Arthur Ratute to rezone from "R-2" One and Two Family Residential District to "R -2,C -Z" Conditional Zoning approximately 2.8 acres of property generally located east of 2403 Osage Road to allow construction of a 60' x 80' storage uilding, together with recommendation of denial of the Planning, Progra ing and Zoning Commission, be received, placed on file and "Resolution setting date of hearing as January 10, 2005 at 5:30 p.m. in the City Hall Council Cha ers on the above described request", be adopted and City Clerk instructed to publish notice of same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2004+861. 120924 - Schmitt/Kincaid that communication from Senior Planner transmitting request of Bill and Nita Quibell to rezone from "R-2" One and Two Family Residential District to "R -2,C - Z" Conditional Zoning property generally located at 613 Keystone Street for the purpose of operating a boarding and lodging house, together with recommendation of approval of the Planning, Programming and Zoning Commission, be received, placed on file and "Resolution setting date of hearing as January 10, 2005 at 5:30 p.m. in the City Hall Council Chambers on the above desci1ibed request", be adopted and City Clerk instructed to publish notice of same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2004+862. DOCUMENTS 120925 - Cole/Schmitt that communication from Associate Engineer transmitting agreement for engineering services with Wayne Claassen Engineering and Surveying, Inc. at a cost of $227,150.00, with required city match of $113,575.0 , in conjunction with Relocation of River Road and Extension of Commercial Str et, RM -8155(671)- 9D-07, be received, placed on file and "Resolution approving said agreement", be adopted and Mayor and City Clerk authorized to execute same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2004-+863. 120926 - Cole/Schmitt that communication from Police Chief transmitting budget revision with the Iowa Governor's Office of Drug Control Policy to transfer $806.00 from the Personnel line to the Operating Expenses line item in conjunction with Project Safe Neighborhoods grant, be received, placed on file and "Resolutilon approving said revision", be adopted and Mayor authorized to execute same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2004-864. December 20, 2004 Page 4 Documents - continued 120927 - Cole/Schmitt that communication from Chairperson of Waterloo Employee's Safety Committee transmitting an agreement with Iowa Municipalities Workers Compensation Association (IMWCA) for Grant Opportunities and Loss Control Services program funding up to $3,000.00, with no required local match, to be used for injury prevention training for city employees, be received, placed on file and "Resolution approving said agreement", be adopted and Mayor authorized to execute same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2004-865. 120928 - Cole/Schmitt that communication from City Engineer transmitting an amendment to the Deed of Dedication with Deere & Company to allow Cedar Falls Utilities to build a 161,000 volt transmission line around the west and south side of Cedar Falls and into the southeast corner of Waterloo using bike path property, be received, placed on file and "Resolution approving said amendment to Deed of Dedication", be adopted and Mayor authorized to execute same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2004-866. 120929 - Cole/Schmitt that communication from City Engineer transmitting an easement agreement to allow Cedar Falls Utilities to construct an electrical line along a bicycle path at the west city limits immediately north of the US Highway 20 right-of-way and extending easterly approximately one-half mile to the MidAmerican Energy Deere Engine Substation on DeWitt Road, be received, placed on file and "Resolution approving said agreement", be adopted and Mayor and City Clerk authorized to execute same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2004-867. 120930 - Clark/Gunderson that communication from City Planning & Development Director transmitting a Memorandum of Understanding with Iowa Northland Regional Council of Governments, at a cost not to exceed $10,000.00, for preparation of an Economic Development Administration (EDA) grant for funding of Commercial Street extension project, be received, placed on file and "Resolution approving said Memorandum of Understanding", be adopted and Mayor and Clerk authorized to execute same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2004-868. 120931 - Clark/Gunderson that communication from City Planning & Development Director transmitting an application with Economic Development Administration for an EDA grant in the amount of $1 million to be used for Commercial Street extension project, be received, placed on file and "Resolution approving said application", be adopted and Mayor authorized to execute same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2004-869 120932 - Clark/Gunderson that communication from Human Resources Manager transmitting contract with Covenant Clinic to perform supervisory training on drug/alcohol use and abuse at a cost of $12.50 per employee or approximately $1,350.00, be received, placed on file and "Resolution approving said contract", be adopted. Ayes: Seven. Resolution adopted and upon approval.by Mayor assigned No. 2004-870. • December 20, 2004 Documents - continued 120933 - Clark/Gunderson Page 5 that communication from City Planner transmitting Purchase Agreement with Daniel Salisbury to purchase property generally located at 4428 Leversee Road for $58,500.00 for the land and $4,000.00 for current owner to demolish the building and clear the trees at ground level if all requirements are met, be received, placed on file and "Resolution approving said agreement", be adopted and Mayor authorized to execute same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2004-871. RESOLUTIONS TO BE ADOPTED 120934 - Kincaid/Cole that communication from Leisure Services Director transmitting Spring 2005 - Winter 2006 Sports Fees, as recommended by the Leisure Services Commission, be received, placed on file and "Resolution approving said Spring 2005 -Winter 2006 Sports Fees", be adopted. Prior to a vote on the above motion, the following comments were heard. Councilperson Gunderson stated the sports fee changes involve only three items: Day Care fee is increasing $0.50, Replacement Pass fee is increasing $2.50 and Pre -2nd Indoor Soccer is increasing $5.00. Councilperson Gunderson stated he feels the fess are in line with last year's fees. Mayor Hurley stated in reviewing the list, he was reawaken to all the programs offered by Leisure Services and read a list of programs offered. Mayor Hurley stated Leisure Services offers a broad spectrum of activities at a very fair price. Councilperson Gunderson thanked Leisure Services staff for all the work they did in compiling the list. Councilperson Gunderson stated that the fees do not cover all the costs of the programs and it is necessary to use tax monies to pay for part of the programs. Following comments a vote was taken on the above motion with the following result. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2004-872. 120935 - Kincaid/Cole that communication from City Engineer transmitting recommendation to add 200 block of Lane Street to the F.Y. 2005 Rath Brownfields Street Reconstruction Program, Contract No. 686, at a cost of $62,348.53, be received, placed on file and "Resolution approving said recommendation", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2004-873. 120936 - Kincaid/Cole that communication from Superintendent of Traffic Operations transmitting request to install permanent 25 mph, speed hump on Upland Drive between Casper and Westview Avenues, be received, placed on file and "Resolution approving said request", be adopted and Superintendent of Traffic Operations authorized to install said speed hump. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2004-874. 120937 - Welper/Gunderson that the Council adjourn to Executive Session at 5:52 p.m. Ayes: Seven. Motion carried. City Attorney Jim Walsh stated that discussion of acquisition of properties as part of the Highway 20/Ansborough Avenue Interchange Project is an approved topic of Executive Session pursuant to Iowa Code Section 21.5(1)(j)(2003). December 20, 2004 Page 6 EXECUTIVE SESSION 120938 - Schmitt/Kincaid that the Council adjourn Executive Session at 6:07 p.m. Ayes: Seven. Motion carried. 120939 - Welper/Schmitt that "Resolution to establish the amount of just compensation for certain properties to be acquired for construction of an Interchange at U.S. Highway 20 and Ansborough Avenue and to authorize the use of condemnation procedures for acquisition of said properties in furtherance of the objectives of the Highway Interchange Project", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2004-875. ADJOURNMENT 120940 - Welper/Gunderson that the Council adjourn at 6:09 p.m. Ayes: Seven. Motion carried. Nancy Eckert, CMC City Clerk • •