HomeMy WebLinkAbout12/12/2016Council Work Session
December 12, 2016
Time indicated below
Harold E. Getty Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
4:10 p.m. Semi-annual report on the Cultural and Scientific Facilities Levy.
Submitted By: Billie Bailey, Executive Director Grout Museum District
ADJOURNMENT
Kelley Felchle
City Clerk
CITY OF WATERLOO
Council Communication
Semi-annual report on the Cultural and Scientific Facilities Levy.
City Council Meeting: 12/12/2016
Prepared: 12/7/2016
REVIEWERS:
Department Reviewer Action Date
Clerk Office Higby, Nancy Approved 12/7/2016 - 9:24 AM
SUBJECT:
Submitted by:
Recommended Action:
Summary Statement:
Expenditure Required:
Source of Funds:
Policy Issue:
Alternative:
Background Information:
Semi-annual report on the Cultural and Scientific Facilities Levy.
Submitted By: Billie Bailey, Executive Director Grout Museum District
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Official Ballot - November 3, 2015
Municipal Election
City of Waterloo
in the County of Black Hawk, State of Iowa
M NM MI NMI MN
WL 4-2
Instructions: To vote, fill in the oval completely next to your choice. • Candidate Name To.cast a write-in vote, you must fill
in the oval completely and write the name of your candidate on the line provided.
Mayor
(Vote for no more than one)
Two Year Term
0 A. W. Nathem
0 Quentin Hart
CD Tim Hurley
0 Frank Magsamen
Leah Morrison
(Write-in vote, if any)
Council Member At -Large
(Vote for no more than one)
Four Year Term
CD Steve Schmitt
O (Write -In vote, if any)
▪ until Member Ward 4
,te for no more than one)
Four Year Term
O Agnes Kress
O Rosetta R. Robinson
I3 Chris Schwartz
Jerome Amos Jr.
C)
(Write-in vote, if any)
■INN
Notice to voters: To vote to approve any question on this ballot, fill in the oval •
completely preceding the word "Yes". To vote against a question, fill in the oval •
completely preceding the word "No".
Question A Shall the following public measure be adopted?
Full Text:
To authorize the imposition of a property tax of twenty-seven cents ($.27)
per $1,000.00 of assessed value in the city of Waterloo to be effective on January 1,
2016.
One hundred percent (100°/x) of the revenue generated in the City of
Waterloo, Iowa, be designated for supporting the annual operating budget of the
Grout Museum, Inc. (doing business as the Grout Museum District: Grout Museum
of History & Science, Rensselaer Russell House Museum, Bluedorn Science
Imaginarium, Snowden House and the Sullivan Brothers Iowa Veterans Museum),
all within the corporate limits of the City of Waterloo.
O YES
CD NO
E
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Memorandum of Agreement
Between
Grout Museum District and City of Waterloo
The Grout Museum District administration, Board of Directors and the
City of Waterloo have approved the following agreement.
In addition to complying with all oversight requirements of the state of
Iowa, the Waterloo Convention and Visitors Bureau, and other granting
agencies, the Grout Museum District will provide the following:
• Continue to designate up to two seats on the Grout Museum
Board of Directors, with full voting rights, for City Council
members
• Continue the expanded Budget/Financial Oversight Committee,
which develops and monitors the Grout Museum District
operating budget. The Budget/Financial Oversight Committee
includes one Waterloo City Council member, Grout Museum
District Board members who are residents of Waterloo, and
appropriate staff
• Provide semiannual reports to the City Council, thus providing the
opportunity for public comment and input
• Submit the annual operating budget and financial audit report to
the City in a timely manner (GMD fiscal year is July 1 through June
30).
This resolution was joi tly developed and approved by city officials and
r y.resenta iv ✓� th Grout Museum District on `olVI'S'
D', � L or"Ste (load
1/zo // to
Grout Museum District Budget Fiscal Year 2017
$1,639,633
INCOME
Levy
37%
Earned
Revenue
21%
Donations
24%
Other
Government
1%
Grants
17%
EXPENSES
Fundraising
10%
Administrative
15%
Operation
19%
Collections V Exhibits
3% 14%
Education
27%
INCOME
Grout Museum District Fiscal Year 2017 Budget
Budget FY17
7/1116-6/30/17
Earned Revenue $ 349,633.00
Donations $ 400,000.00
Grants $ 270,000.00
Other Government $ 15,000.00
Line of Credit $ 5,657.00
Levy $ 599,343.00
Total Income $ 1,639,633.00
OPERATION
EXPENSES:
Expenses covered by Levy:
Wages & Employee Benefits $ 309,381.00
Charge card fees (MCNISA) $ 4,760.00
Publications and Dues $ 4,290.00
Travel $ 6,750.00
Office Supplies $ 6,600.00
Legal and Accounting Fees $ 17,325.00
Property Insurance $ 67,150.00
Utilities - Gas, Electric, Phone $ 95,306.00
Postage - mailings and meter $ 10,390.00
Building Maintenance $ 13,200.00
Janitorial and Kitchen supplies $ 9,000.00
Grounds $ 13,400.00
Misc. Expenses $ 1,200.00
Equipment repairs & Computer Maintenance $ 14,000.00
Library $ 889.00
Service Contracts - Building and Machines $ 23,335.00
Archive Services $ 400.00
Preservation $ 1,567.00
Volunteer Costs $ 400.00
Total Expenses covered by Levy $ 599,343,00
Expenses covered other revenues $ 1,040,290.00
Total Operating
Expense $ 1,639,633.00