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HomeMy WebLinkAboutCouncil Packet - 12/12/2016THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE HAROLD E. GETTY COUNCIL CHAMBERS Monday, December 12, 2016 5:30 PM CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 2. You may speak one (1) time per item for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office you may speak one (1) time per item for a maximum of three (3) minutes. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. You may speak one (1) time for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office a speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate depai talent. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Page 1 of 76 Roll Call. Prayer or Moment of Silence Pledge of Allegiance Tom Lind, Council Member At Large Agenda, as proposed or amended. Minutes of December 5, 2016, Regular Session, as proposed. ORAL PRESENTATIONS Iowa Code Chapter 21 gives the public the right to attend council meetings but it does not require cities to allow public participation except during public hearings. The City of Waterloo encourages the public to participate during the Oral Presentations by following the rules listed on the front of the agenda. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) A. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Request to certify assessment to property for work performed by the Waterloo Water Works, together with recommendation of approval by the Waterloo Water Works Board of Trustees: Address and amount to certify: 226 Boston Avenue - $2,800.00 Submitted By: Dennis Clark, General Manager B. Motion to approve the following: 1. TRAVEL REQUESTS a. BC Moore, Lt. Petersen, Lt. Luck, Cpt. Mahood, Cpt. Harter and Chief Treloar Class/Meeting: Blue Card -Incident Commander Certification Program Destination: Online Dates: Subscription Amount not to exceed: $2,310.00 Page 2 of 76 access for 1 year b. JB Bolger, Golf Manager Class/Meeting: Iowa Turfgrass Conference and Tradeshow Destination: Altoona, IA Dates: Jan. 17-19, 2017 Amount not to exceed: $120.00 c. Tom Klein, Brad VanderWerff, Bob Jorgensen, Golf Superintendents Class/Meeting: Iowa Turfgrass Conference and Tradeshow Destination: Altoona, IA Dates: Jan. 17-19, 2017 Amount not to exceed: $555.00 2. LIQUOR LICENSES a. Kwik Star #380, 506 W. 9th Street Class: C Beer Renewal Application Includes Sunday Expiration Date: 11/18/2017 b. Curt's, 32 Lafayette Street Class: C Liquor w/Outdoor Service Renewal Application Includes Sunday Expiration Date: 12/31/2017 c. Casey's General Store # 2867, 2424 Ranchero Road *Ownership Update* Class: B Native Wine, C Beer Renewal Application Includes Sunday Expiration Date: 12/27/2017 d. Casey's General Store # 2867, 2424 Ranchero Road Class: B Native Wine, C Beer Renewal Application Includes Sunday Expiration Date: 12/27/2017 e. ALDI, Inc. #33, 1918 Schukei Rd. Class: B Wine, C Beer Renewal Application Includes Sunday Expiration Date: 11/3/2017 3. APPOINTMENTS a. Rich Kurtenbach Board/Commission: Telecommunications Board Expiration Date: 12/12/2022 New Appointment 4. Recommendation of appointment of Casy Cory to the position of Laboratory Technician at Waste Management Services Department, effective January 9, 2017 pending pre-employment physical and drug testing. Submitted By: Steve Hoambrecker, Director of Waste Management Services Page 3 of 76 PUBLIC HEARINGS 2. Asbestos abatement services at 1020 Wellington Street, 1120 Washington Street, 27 John Street, 408-410 Logan Avenue, 1201 Mulberry Street, 326 Crescent Street, 717 Fairview Street. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING -No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct the City Clerk to read bids. Resolution awarding asbestos abatement contract to Advanced Environmental for asbestos abatement of 1020 Wellington Street, 1120 Washington Street, 27 John Street, 408-410 Logan Avenue, 1201 Mulberry Street, 326 Crescent Street, 717 Fairview Street in the amount of $13,222.00. Submitted By: Noel Anderson, Community Planning and Development Director RESOLUTIONS 3. Resolution approving the Construction Plans, per Article IV of the Development Agreement with FDP WTC LLC, for the Tech Works redevelopment project, and authorize the Mayor and City Clerk to execute all necessary documents. Submitted By: Noel Anderson, Community Planning and Development Director 4. Resolution approving award of hotel/motel tax council discretionary funds for the Hartman Reserve Nature Center Renovation Project in the amount of $20,000. Submitted By: Michelle Weidner, Chief Financial Officer 5. Resolution approving the 2017 Budget of the Waterloo Water Works, and authorizing the City Clerk to file said documents with the Black Hawk County Auditor. Submitted By: Dennis Clark, General Manager 6. Resolution authorizing submission of application to Black Hawk County Gaming Association for grant funding to purchase a Full Spectrum Imaging System. Submitted By:Joe Leibold, Captain of Police Services 7. Motion approving Change Order No. 2 for a net decrease of $11,717.94 for the F.Y. 2016 Midport Boulevard Extension - Phase III, Contract No. 894, and authorize the Mayor and City Clerk to execute said document. Submitted By: Jeff Bales, Associate Engineer 8. Resolution approving Completion of Project and Recommendation of Acceptance of Work performed by Cedar Valley Corporation, of Waterloo, Iowa, at a total cost of $549,303.56 in conjunction with F.Y. 2016 Midport Boulevard Extension - Phase III, Contract No. 894. Submitted By: Eric Thorson, PE, City Engineer ORDINANCES Page 4 of 76 9. Watercraft Ordinance Amendment (7-8-1: Use of Public Facilities). Motion to receive, file, consider, and pass for the third time and adopt an ordinance amending the 2007 City of Waterloo Code of Ordinances by repealing Title 7 Public Ways and Property, Chapter 8 Leisure, Cultural and Arts Services, Section 1 Use of Public Facilities, Subsection F Non -motorized Watercraft In Katoski Greenbelt, in its entirety and enacting in lieu thereof a new Title 7 Public Ways and Property, Chapter 8 Leisure, Cultural and Arts Services, Section 1 Use of Public Facilities, Subsection F Non -motorized Watercraft. Submitted By: Paul Huting, Leisure Services Director OTHER COUNCIL BUSINESS 10. Motion to approve Change Order No. 1 in the amount of $19,550.00 to the Professional Services Agreement that was approved on September 6, 2016 with Via Rail Logistics, LLC, and authorize the Mayor and City Clerk to sign and fully execute all necessary documents. Submitted By: Noel Anderson, Community Planning & Development Director 11. Motion to approve Change Order No. 2 in the amount of $17,750.00 to the Professional Services Agreement that was approved on September 6, 2016 with Via Rail Logistics, LLC, and authorize the Mayor and City Clerk to sign and fully execute all necessary documents. Submitted By: Noel Anderson, Community Planning & Development Director EXECUTIVE SESSION Motion to adjourn to Executive Session 12. Executive Session Property acquisition. Pursuant to Iowa Code Section 21.5(1)(j)(2016). Motion to adjourn Executive Session ADJOURNMENT Motion to adjourn. Kelley Felchle City Clerk MEETINGS 4:10 p.m. Council Work Session, Harold E. Getty Council Chambers 4:25 Building and Grounds Committee, Harold E. Getty Council Chambers 4:45 p.m. Boards and Commissions, Harold E. Getty Council Chambers 4:50 p.m. Human Resources Committee, Harold E. Getty Council Chambers 5:10 p.m. Finance Committee, Harold E. Getty Council Chambers Page 5 of 76 PUBLIC INFORMATION 1. Waterloo Water Works Board of Trustees meeting minutes of November 30, 2016 and December 1, 2016 on file in the Waterloo City Clerk's office. Page 6 of 76 CITY OF WATERLOO Council Communication Minutes of December 5, 2016, Regular Session, as proposed. City Council Meeting: 12/12/2016 Prepared: REVIEWERS: Department Reviewer Action Clerk Office Higby, Nancy Approved ATTACHMENTS: Description Type Minutes of 12/5/16 Backup Material Submitted by: Submitted By: Date 12/5/2016 - 11:41 AM Page 7 of 76 December 5, 2016 The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, December 5, 2016. Mayor Quentin Hart in the Chair. Roll Call: Jacobs, Morrissey, Powers, Lind, Amos, Schmitt, and Welper. Mr. Powers joined via telephone. Prayer or Moment of Silence. Prayer led by Pastor Jesse Tink of Prairie Lakes Church. Pledge of Allegiance: Ron Welper, Ward 5 Council Member 146821 - Welper/Schmitt that the Agenda, as amended, by deleting items four, five, and six on the Regular Agenda and adding to the Consent Agenda item 1.b.3, motion to approve the recommendation of the appointment of Jennifer Sparks to the position of Permit Writer at the Waterloo Building Inspections Department effective December 6, 2016, for the Regular Session on Monday, December 5, 2016, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. 146822 - Welper/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, November 28, 2016, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. Mayor Hart recognized employee Gary Luck for 30 Years of Service. Mayor Hart performed the dedication of the Youth Art Team Council Chamber Art Project. Mayor Hart announced that he met Greg and Janet Kessling from Indiana at the National Mayor's Conference and has invited them to speak at 9:00 AM and 12:30 PM on December 6, 2016 at Center for the Arts to talk about a program called "Recycle Force". Greg Kessling explained the Recycle Force program and what information will be presented at their presentation. ORAL PRESENTATIONS Jim Chapman, 224 Bertch, followed up on a comment made by Bob Manning, the Head of the Waterloo Building Association, at a previous council meeting. He stated that landlords would like to see more people renting. Forrest Dillavou, 1725 Huntington Road, commented that he would have liked to see the city release more than $300,000 released from the TIF District. David Dryer, 3145 W. 4th Street, questioned if he could comment on consent agenda items. Mayor Hart stated that Dryer could comment when the council considers the consent agenda. 146823 - Welper/Schmitt that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. CONSENT AGENDA 146824 - Welper/Schmitt that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated December 5, 2016, in the amount of $960,430.34 a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2016-939. Page 8 of 76 December 5, 2016 Page 2 2. Resolution approving the request of DS Rentals LLC for tax exemptions on the construction of a new condo valued at $150,000 for property located at 5739 Summerland Drive, and located in the City Limits Urban Revitalization Area (CLURA) and rescinding Resolution No. 2016-895. Resolution adopted and upon approval by Mayor assigned No. 2016-940. 3. Resolution approving the request of DS Rentals LLC for tax exemptions on the construction of a condo valued at $150,000 for property located at 5741 Summerland Drive, and located in the City Limits Urban Revitalization Area (CLURA), and rescinding Resolution No. 2016- 896. Resolution adopted and upon approval by Mayor assigned No. 2016-941. 4. Resolution setting date of hearing as December 19, 2016 to approve a Development Agreement with Grand Investments LLC for the construction of a new multi -story mixed use building next to the Upper Plaza, with a new taxable value of $4.5 million, city -owned land conveyed for $1.00, with 20 years of tax rebates at 42%, and authorize the Mayor and City Clerk to sign and full execute all necessary documents. Resolution adopted and upon approval by Mayor assigned No. 2016-942. 5. Resolution approving the cancellation of special assessments for properties listed on Exhibit A, and authorize City Clerk to notify Black Hawk County Treasurer of said cancellations. Resolution adopted and upon approval by Mayor assigned No. 2016-943. b. Motion to approve the following: 1. a. b. c. d. 2. a. b. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Keith Kaspari, Airport Director Organizational Meeting of the Regional Air Service Alliance Minneapolis, MN Jan. 26-29, 2017 $250.00 Lt. McClelland (AMENDED - Date Change) Rifle instructor Recertification Johnston, IA Nov. 17, 2016 $190.00 Lt. McClelland (AMENDED - 1 Person Instead of 3, Date Change and Cost Change) Firearms Instructor Recertification Johnston, IA Nov. 18, 2016 $165.00 Bob Ball, Chief Building Inspector (AMENDED - Date Change) WI Commercial Building Code Refresher Madison, WI Feb. 26 - Mar. 1, 2017 $1,205.00 Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday Hy -Vee #1 Clubroom, 2834 Ansborough Avenue Special Class C Liquor Renewal 10/16/2017 X Ramada Inn, 205 W. 4th Street B Liquor Renewal 04/30/2017 X 3. Motion to approve the recommendation of the appointment of Jennifer Sparks to the position of Permit Writer at the Waterloo Building Inspections Department effective December 6, 2016. Page 9 of 76 December 5, 2016 Page 3 David Dryer, 3145 W. 4th Street, questioned if the public could see the proposed plans for item 1A4 on the consent agenda. He further stated that the downtown area needs a grocery store. Roll call vote -Ayes: Seven. Motion carried. PUBLIC HEARINGS 146825 - Schmitt/Amos that proof of publication of notice of public hearing on the Asbestos Abatement Services at 820 Newell Street, 915 Newell Street, 3126 Franklin Street, 71 Franklin Street, 929 Linden Avenue, 426 Cherry Street, 310 Oak Street, 847 Dawson Street, 414 Thompson Street, as published in the Waterloo Courier on November 25, 2016, be received and placed on file. Voice vote -Ayes: Seven. Motion carried Mr. Morrissey offered a correction to the inadvertent omission of 1107 Commercial Street. Mr. Schmitt stated that 1107 Commercial Street was not listed on his agenda. Mr. Welper affirmed that it was not on his copy either. Aric Schroeder, City Planner, stated that 1107 Commercial Street should be included. Mayor Hart confirmed that 1107 Commercial Street will be included in this proposal. David Dryer, 3145 W. 4th Street, questioned if the city currently owns these properties and if they will be included in Mr. Welper's plans for vacant lots. Mayor Hart confirmed that these properties are included in those plans. This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. 146826 - Schmitt/Welper that the hearing be closed and oral comments be placed on file. Voice vote -Ayes: Seven. Motion carried. 146827 - Schmitt/Amos that "Resolution confirming approval of plans, specifications, form of contract, etc. in conjunction with the Asbestos Abatement Services at 820 Newell Street, 915 Newell Street, 3126 Franklin Street, 71 Franklin Street, 929 Linden Avenue, 426 Cherry Street, 310 Oak Street, 847 Dawson Street, 414 Thompson Street", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Mr. Schmitt questioned if the city owns these properties and will be tearing them down. Aric Schroeder, City Planner, confirmed that these are properties that are included in the plans for vacant lots in Waterloo. He added that this is the abatement contract portion of this process. Mr. Schmitt questioned how many additional homes will need to be torn down. Aric Schroeder explained that, within the next 6 months or so, additionally the city will have approximately 20-25 homes that will need to be torn down; some of which the asbestos testing has already been completed. Mr. Schmitt clarified the total number of lost included in these plans is approximately 175. Resolution adopted and upon approval by Mayor assigned No. 2016-944. 146828 - Schmitt/Amos that "Resolution authorizing to proceed in conjunction with the Asbestos Abatement Services at 820 Newell Street, 915 Newell Street, 3126 Franklin Street, 71 Franklin Street, 929 Linden Avenue, 426 Cherry Street, 310 Oak Street, 847 Dawson Street, 414 Thompson Street", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Page 10 of 76 December 5, 2016 Resolution adopted and upon approval by Mayor assigned No. 2016-945. 146829 - Schmitt/Amos Page 4 Motion to receive and file and instruct City Clerk to read bids and refer to Planning & Zoning for review. Bidder Bid Security Bid Amount Advanced Environmental Waterloo, IA 5% $14,800.00 Voice vote -Ayes: Seven. Motion carried. Mr. Lind questioned why 1107 Commercial Street was not included in the bid tab. Dave Zellhoefer, City Attorney, explained that 1107 Commercial Street is a 657A property. Mayor Hart questioned why the property was not included on the bid tab. Aric Schroeder commented that the property may have been removed after the specifications were sent out for bid. Mayor Hart questioned why the property is not listed on the bid tab. Aric Schroeder stated that if the property was not included on the bid tab it would not be part of the project specifications. Kelley Felchle, City Clerk, explained that the property is listed in the project specifications and questioned how the public was notified that the property was removed from the project specifications. Aric Schroeder explained that the employee assigned to the project contacted him to say that the property was to be removed from the specifications. Kelley Felchle explained that the bid will be read tonight and reviewed by the legal department tomorrow. Dave Zellhoefer confirmed that it would be best to read the bid and review the documents tomorrow. 146830 - Schmitt/Amos that "Resolution awarding asbestos abatement contract to Advanced Environmental Testing and Abatement Inc., for asbestos abatement of 820 Newell Street, 915 Newell Street, 3126 Franklin Street Building, 71 Franklin Street, 929 Linden Avenue, 426 Cherry Street, 310 Oak Street, 847 Dawson, 414 Thompson Street in the amount of $14,800.00", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Mr. Schmitt questioned if 1107 Commercial Street should be removed from the resolution. Mayor Hart recommended removing the property from the resolution. Kelley Felchle recommended that council make a motion and vote on whether or not to change the language of the resolution. Mr. Jacobs questioned the removal of 1107 Commercial Street from the resolution. Aric Schroeder, City Planner, explained that the property was dropped at the recommendation of Chris Western, City Planner, after a review with Noel Anderson, Community Planning & Development Director. Resolution adopted and upon approval by Mayor assigned No. 2016-946. 146831 - Lind/Morrissey Page 11 of 76 December 5, 2016 Page 5 to amend the resolution by striking 1107 Commercial Street. Roll call vote -Ayes: Seven. Motion carried. 146832 - Lind/Schmitt that proof of publication of notice of public hearing on the FY 2016 Leisure Services Sanitary Sewer Extension, Contract No. 925, as published in the Waterloo Courier on November 21, 2016, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. 146833 - Lind/Schmitt that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. 146834 - Lind/Schmitt that "Resolution confirming approval of plans, specifications, form of contract, etc. in conjunction with the FY 2016 Leisure Services Sanitary Sewer Extension, Contract No. 925", be adopted. Roll - call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2016-947. 146835 - Lind/Schmitt that "Resolution authorizing to proceed in conjunction with the FY 2016 Leisure Services Sanitary Sewer Extension, Contract No. 925", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2016-948. 146836 - Lind/Schmitt Motion to receive and file and instruct City Clerk to read bids and refer to City Engineer for review. Bidder Bid Security Bid Amount Graff Excavating, Inc. 803 E. State Street 5% $54,515.00 Vieth Construction Corp. Cedar Falls, IA 5% $45,056.00 Tschiggfrie Excavating Dubuque, IA 5% $69,849.80 Benton's Sand & Gravel Cedar Falls, IA 5% $42,375.00 J&K Contractors LLC Ames, IA 5% $67,075.50 Peterson Contractors, Reinbeck, IA 5% $61,613.00 Voice vote -Ayes: Seven. Motion carried. RESOLUTIONS 146837 - Morrissey/Lind that "Resolution approving a Permanent Easement Agreement with Cedar Falls Utilities to allow for the construction and future maintenance of an electrical transmission line, located directly to the east of 2815 WCF&N Drive", be adopted. Roll call vote -Ayes: Seven. Mr. Schmitt questioned the legality of a public owned utility working outside their community and in competition with privately owned utilities. Dave Zellhoefer, City Attorney, stated that he has not been contacted by anyone and was unaware of this agreement. He offered to research this question to find the answers. Page 12of76 December 5, 2016 Page 6 Eric Thorson, City Engineer, explained that this is an existing line that connects MidAmerican Energy in Waterloo with Cedar Falls Utilities that allows the two communities to draw from one another in times of emergency. He said the easement is to allow the line to be moved because of the Hydrite Chemical Company expansion in that area. Resolution adopted and upon approval by Mayor assigned No. 2016-949. 146838 - Morrissey/Lind that "Resolution approving a Professional Services Agreement (PSA) with AECOM Technical Services, Inc., in the amount of $9,000, for the completion of an Airfield Pavement Maintenance Management System report for Runway 6-24, and associated taxiways, at Waterloo Regional Airport, and authorize the Mayor to sign said agreement", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2016-950. 146839 - Morrissey/Lind that "Resolution approving a one month extension to the Memorandum of Agreement with Waterloo Community School District to extend technical and professional services in the operation of the Waterloo Educational Access Channel", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2016-951. 146840 - Amos/Morrissey that "Motion approving Change Order No. 3 for a net increase of $163,957.18 for the F.Y. 2015 Street Reconstruction Program, Contract No. 873, and authorize the Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion carried. Eric Thorson explained the change order. 146841 - Amos/Morrissey that "Resolution approving completion of project and recommendation of acceptance of work for work performed by Aspro, Inc., of Waterloo, Iowa, at a total cost of $3,662,151.38 for the F.Y. 2015 Street Reconstruction Program, Contract No. 873, and receive and file two-year maintenance bond", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2016-952. 146842 - Amos/Morrissey that "Motion approving Change Order No. 1 for a net decrease of $1,369.50 for the F.Y. 2016 Storm Sewer Improvements, Contract No. 906; and authorize the Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion carried. 146843 - Schmitt/Lind that "Resolution approving completion of project and recommendation of acceptance of work for work performed by Vieth Construction Company, of Cedar Falls, Iowa, at a total cost of $167,783.44 for the F.Y. 2016 Storm Sewer Improvements, Contract No. 906, and receive and file two-year maintenance bond", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2016-953. 146844 - Schmitt/Lind that "Resolution approving Supplemental Agreement No. 2 with AECOM Technical Services, of Waterloo, Iowa, in an amount not to exceed $18,250.00 for construction related services for the F.Y. 2016 Shaulis Road Trail Extension - Phase I, Contract No. 858, and authorize Mayor and City Clerk to execute said documents", be adopted. Roll call vote -Ayes: Seven. Motion carried. Page 13of76 December 5, 2016 Page 7 David Dryer, 3145 W. 4th Street, commented that the city has enough bike trails and does not need any more. Resolution adopted and upon approval by Mayor assigned No. 2016-954. 146845 - Schmitt/Lind that "Resolution approving the System -wide Improvement Framework Letter of Intent (LOI), with the Army Corps of Engineers, for continued rehabilitation eligibility of sanitary sewers, and authorize Mayor to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2016-955. ORDINANCES 146846 - Morrissey/Amos that "an Ordinance amending the 2007 City of Waterloo Code of Ordinances by repealing Title 7 Public Ways and Property, Chapter 8 Leisure, Cultural and Arts Services, Section 1 Use of Public Facilities, Subsection F Non -motorized Watercraft In Katoski Greenbelt, in its entirety and enacting in lieu thereof a new Title 7 Public Ways and Property, Chapter 8 Leisure, Cultural and Arts Services, Section 1 Use of Public Facilities, Subsection F Non -motorized Watercraft", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Seven. Motion carried. 146847 - Morrissey/Amos that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Four. Nays: Three (Jacobs, Lind, and Schmitt). Motion failed. OTHER COUNCIL BUSINESS 146848 - Lind/Morrissey that Change Order No. 4 in an amount of $2,887.50 to Lodge Construction for the application of straw mulch for erosion control over winter months at the Sherwood Park construction site, in conjunction with the Sherwood Recreation Area Phase 2 project, be received, placed on file and approved. Voice vote -Ayes: Seven. Motion carried. ADJOURNMENT 146849 - Welper/Amos that the Council adjourn at 6:24 p.m. Voice vote -Ayes: Seven. Motion carried. Kelley Felchle City Clerk Page 14of76 CITY OF WATERLOO Council Communication Request to certify assessment to property for work performed by the Waterloo Water Works, together with recommendation of approval by the Waterloo Water Works Board of Trustees City Council Meeting: 12/12/2016 Prepared: 12/7/2016 REVIEWERS: Department Reviewer Action Date Water Works Clark, Dennis Approved 12/7/2016 - 10:15 AM Clerk Office Higby, Nancy Approved 12/7/2016 - 11:31 AM ATTACHMENTS: Description Type d November 30, 2016 Board action assessment letter Cover Memo SUBJECT: Request to certify assessment to property for work performed by the Waterloo Water Works, together with recommendation of approval by the Waterloo Water Works Board of Trustees: Address and amount to certify: 226 Boston Avenue - $2,800.00 Submitted by: Submitted By: Dennis Clark, General Manager Adopt a resolution approving communication from the General Manager of Recommended Action: the Waterloo Water Works transmitting a request to certify repair amounts for work performed by the Waterloo Water Works. The Board of Trustees of the Waterloo Water Works adopted a resolution at Summary Statement: their Board meeting, instructing the General Manager to forward the request to certify to the City Council of Waterloo, Iowa. The repairs were made to the private service lines of customers of the Waterloo Water Works. No City funds are required for this action. The Waterloo Water Works paid Expenditure Required: for the repairs to the referenced private water service lines, and then recovers the cost of the repairs through this assessment process. Source of Funds: Waterloo Water Works operating funds, generated from water sales. Page 15of76 DENNIS D. CLARK, P.E. General Manager WATERLOO WATER WORKS 325 SYCAMORE STREET • P.O. BOX 27 319-232-6280 WATERLOO, IOWA 50704 FAX: 319-232-1962 December 7, 2016 Honorable Mayor & Council City of Waterloo City Hall 715 Mulberry Street Waterloo, IA. 50703 Dear Honorable Mayor & Council: TRUSTEES: TERRY M. KUNTZ, Chair MARY H. POTTER, Vice -Chair SCOTT WIENANDS The following is an excerpt from the Board Meeting of the Waterloo Water Works Trustees held Wednesday, November 30, 2016. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $2,800.00, which is supported by invoice from Al Gordon Plumbing & Heating, L.C., showing the work necessary to repair the service line in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the service line at 226 Boston Avenue, which is located on Lot No. Six (6) in Block No. Four (4) in "Gates Park Place", in the City of Waterloo, Black Hawk County, Iowa, and owned by Annie Bell Moore. WHEREAS, the property owner notified the Waterloo Water Works that the owner desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owner, the owner voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. Page 16 of 76 Page 2 It was moved by Potter, seconded by Wienands, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter, Wienands. Nays: None. Absent: None. Resolution adopted. After this is certified through your office, please send us a copy of the certification as follow through and reference with the customer. Respectfully, WATERLOO WATER WORKS Dennis D. Clark, P.E. General Manager DDC/cm Enclosure Page 17 of 76 CITY OF WATERLOO Council Communication Recommendation of appointment of Casy Cory to the position of Laboratory Technician at Waste Management Services Department, effective January 9, 2017 City Council Meeting: 12/12/2016 Prepared: 12/7/2016 REVIEWERS: Department Reviewer Action Date Waste Management Higby, Nancy Approved 12/7/2016 - 11:25 AM Clerk Office Higby, Nancy Approved 12/7/2016 - 11:26 AM ATTACHMENTS: Description Type ❑ Lab Tech Position Cover Memo Recommendation of appointment of Casy Cory to the position of SUBJECT: Laboratory Technician at Waste Management Services Department, effective January 9, 2017 pending pre-employment physical and drug testing. Submitted by: Submitted By: Steve Hoambrecker, Director of Waste Management Services Approve appointment of Casy Cory to the position of Laboratory Recommended Action: Technician at Waste Management Services Department, effective January 9, 2017 pending pre-employment physical and drug testing. Summary Statement: This position was approved by Human Resources on August 9, 2016, Civil Service list was approved on December 1, 2016. Page 18of76 Check as applicable: PERSONNEL REQUISITION FORM RECEIVED JUL 2 J 2016 ® To start recruiting or civil service process andlor ❑ To fill a vacancy ❑ Active Civil Service List Expires: A proposed job description and questionnaire must accompany this form at time of submission to Human Resources. Position Title: Lab Tech Department: Waste Mnagement Reports To: Brian Rath Work Location: WWTP Employment Status: F2 Regular Full Time ❑ Temporary Full Time from 4/1/17 to Future Regular Part Time ❑ Temporary Part Time from 9/1/16 to 3/31/17 ❑ Regular 7 -Month ❑ Intern/Co-op Student from to Type of Position: Recommended Recruitment Sources: Civil Service Position: Yes ❑ No n Internal Posting Only Bargaining Position: ii Yes ❑ No ❑ Internal Posting and External Advertising Bargaining Group: 177 Non -bargaining Position: ❑ Yes ❑ No Complete the following if the requisition is to fill a vacancy: New Position or ❑ Replacement Position for: (Specify name and title of former incumbent) Date incumbent terminated employment: Date of final payout: Anticipated start date: 9/1/16 No. of hours/week: 28 initially, 40 - after 4/1/17 Work schedule: Justification of need for position: Plant permit monitoring requirements are being expanded as of 4-1-17 from 3 days per week to 7 days per week. it is being proposed to initially fill this position on a PT basis going full time when the official testing of 7 days per week begin in April 2017. The position was budgetted for a FT for the entire budget year, but felt we can successfully hire initially PT and promote to FT when the increased work load occurs in April 2017. Once initial training is complete there will be reduction in weekend OT currently being experienced. What are the likely consequences if the position is not filled? Substantial OT will he required to staff lab 7 days per week versus the current 5 hours on Saturday APPROVALS Annual salary requirements: Hourly Rate: $26.56 Benefits: (Payroll taxes, pension, health ins.- assuming family) Is position budgeted for this and future FYs? L Yes © No Hilo, how will position be funded? Approved subject to the following conditions: eC//7:6 ate Ma .r Chic Financial Created 8/7 Date /14 Cilibg_ Lr City Cler an Resources Director Date Date Page 19 of 76 CITY OF WATERLOO Council Communication Asbestos abatement services at 1020 Wellington Street, 1120 Washington Street, 27 John Street, 408-410 Logan Avenue, 1201 Mulberry Street, 326 Crescent Street, 717 Fairview Street. City Council Meeting: 12/12/2016 Prepared: 11/16/2015 REVIEWERS: Department Planning & Zoning Clerk Office ATTACHMENTS: Description a Bid Tab © Contract SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Reviewer Schroeder, Aric Higby, Nancy Action Approved Approved Type Backup Material Backup Material Date 12/7/2016 - 11:12 AM 12/7/2016 - 11:24 AM Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING -No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct the City Clerk to read bids. Resolution awarding asbestos abatement contract to Advanced Environmental for asbestos abatement of 1020 Wellington Street, 1120 Washington Street, 27 John Street, 408-410 Logan Avenue, 1201 Mulberry Street, 326 Crescent Street, 717 Fairview Street in the amount of $13,222.00. Submitted By: Noel Anderson, Community Planning and Development Director Approval The properties listed above were acquired through Iowa Code 657A Unknown Nuisance Nuisance Abatement Page 20 of 76 Asbestos Abatement Services at 1020 Wellington Street, 1120 Washington Street, 27 John Street, 408-410 Logan Avenue, 1201 Mulberry Street, 326 Crescent Place, 717 Fairview Street December 8, 2016 Bid Tab Estimate: $25,800.00 Bid Security Required Bidder Bid Security Bid Amount New Horizons Enterprises, LLC Kansas City, MO 5% $13,270.00 Abatement Specialties Cedar Rapids, IA 5% $16,245.00 Advanced Environmental Waterloo, IA 5% $13,222.00 Active Thermal Concepts Hiawatha, IA 5% $24,725.00 Page21 of76 EXHIBIT "A" CONTRACT FOR ASBESTOS ABATEMENT SERVICES 1020 Wellington, 717 Fairview Street, 27 John Street, 408/410 Logan Avenue, 1120 Washington, 1201 Mulberry Street, 326 Crescent Place This Contract for Asbestos Abatement Services (the "Contract") is entered into as of December 12, 2016, by and between the City of Waterloo, Iowa ("City") and In consideration of the mutual promises exchanged herein, the parties agree as follows: 1. Term and Services. For a period of four (4) weeks after the DNR 10 day waiting period, subject to extension upon the mutual written agreement of the parties, the Contractor agrees to furnish all tools, labor and materials, and perform and substantially complete all work within the time period stated in the specifications after receipt of Notice to Proceed with respect to a given property or set of properties. By executing this Contract, Contractor certifies that it holds an asbestos permit issued by the Iowa Division of Labor and that all personnel who perform work on the project will have an asbestos license issued by the Iowa Division of Labor. Contractor agrees that such permit and licenses will be maintained during the term of this Contract. Work to be performed includes all work described in the Contract Documents (defined below). Contractor shall provide the above services at the cost set forth in the Contractor's RFP response. Contractor will be paid separately for each property at which services are performed. Contractor's request for payment for services authorized under this Contract shall be submitted on a monthly basis and will be paid within forty-five (45) days after receipt of an original invoice and after such services are delivered and accepted. Contractor will be paid for all items satisfactorily completed. Such payment will be full compensation for asbestos removal and disposal, for all permits, licenses, inspections, for complying with all laws, rules, regulations and ordinances, including safety, and for furnishing all materials, equipment and labor to complete the work in accordance with the plans and specifications. 2. Contract Documents. The following documents (collectively, the "Contract Documents") are hereby incorporated by reference as though set forth herein in full: a. Request for Proposal b. Addenda c. Response (Proposal) from the Contractor In the event of conflict between the provisions of the Contract Documents and this Contract, the provisions of this Contract shall prevail. 2.1 Contract Limits. Total actual expenses allowed by the project Contract, including any renewal extensions of the Contract, shall not exceed $ as provided in the Bid Tabulation that is part of Contractor's RFP Response referenced in Section 2.c above, except by written amendment as provided herein. Page22of76 3. Approval; Timing of Work. Contractor shall not begin work until after the Contract has been approved by the City Council and a completely executed copy has been returned to Contractor with Notice to Proceed. The work shall commence within ten (10) days after the City has issued a Notice to Proceed with respect to any particular property or set of properties, and all work shall be completed and delivered within thirty (30) days after issuance of the IDNR Ten Day notice. 4. Performance Bond. Contractor shall furnish a bond in an amount equal to One Hundred percent (100%) of the contract price and shall be issued by a responsible surety acceptable to the City. The bond shall guarantee the faithful performance of the contract and the terms and conditions therein contained, shall guarantee the prompt payment of all materials and labor and protect and shall save harmless the City from claims and damages of any kind arising out of the performance of this contract. 4.1 Payment Bond. Contractor will be required to furnish a payment bond in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City Council and shall guarantee the faithful payment as required by law of all persons supplying labor and material in the execution of the work provided for in the Contract. 5. Reporting; Records. Contractor shall exercise best efforts to maintain communication with City personnel whose involvement in the project is necessary or advisable for successful and timely completion of the work of the project. Communications between the parties shall be verbal or in writing, as requested by the parties or as dictated by the subject matter to be addressed. Contractor shall maintain all project records for a minimum period of three (3) years after the date of final payment for services rendered under this Contract. During the term of this Contract and for the ensuing record -retention period, Contractor shall make any or all project records available upon reasonable request, and in any event within two (2) business days of request, to City, and any other agency of state or federal government. For purposes of this section, "records" means any and all books, documents, papers and records of any type or nature that are directly pertinent to this Contract. Contractor agrees to furnish, upon termination of this Contract and upon demand by the City, copies of all basic notes and sketches, charts, computations, and any other data prepared or obtained by the Contractor pursuant to this Contract, without cost and without restrictions or limitation as to the use relative to specific projects covered under this Contract. In such event, the Contractor shall not be liable for the City's use of such documents on other projects. 6. Reserved 7. Indemnity. Except as to any negligence of City, its officials, officers, employees or agents, in the performance of any duty under this Contract, and to the extent not covered by insurance maintained by Contractor, Contractor agrees to defend and indemnify City, its officials, officers, employees and agents, and to hold same harmless, from and against any and all claims, demands, causes of action, losses, costs, or liabilities whatsoever, including but limited to reasonable attorneys' fees and expenses, arising from or in connection with the acts or omissions of Contractor in providing the services contemplated by this Contract. 2 Page 23 of 76 8. Default; Termination for Cause. In the event that Contractor defaults in the performance or observance of any covenant, agreement or obligation set forth in this Contract, and if such default remains uncured for a period of seven (7) days after notice thereof shall have been given by City to Contractor (or for a period of fourteen (14) days after such notice if such default is curable but requires acts to be done or conditions to be remedied which, by their nature, cannot be done or remedied within such 14 -day period and thereafter Contractor fails to diligently and continuously prosecute the same to completion within such 14 -day period), then City may declare that Contractor is in default hereunder and may take any one or more of the following steps, at its option: a. by mandamus or other suit, action or proceeding at law or in equity, require Contractor to perform its obligations and covenants hereunder, or enjoin any acts or things which may be unlawful or in violation of the rights of the City hereunder, or obtain damages caused to the City by any such default; b. have access to and inspect, examine and make copies of all books and records of Contractor which pertain to the project; c. declare a default of this Contract, make no further disbursements, and demand immediate repayment from Contractor of any funds previously disbursed under this Contract; d. terminate this Contract by delivery to Contractor of written notice of termination; and/or e. take whatever other action at law or in equity may be necessary or desirable to enforce the obligations and covenants of Contractor hereunder, including but not limited to the recovery of funds. No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right of City to enforce the same or to obtain relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation thereof at any later time or times. In the event that City prevails against Contractor in a suit or other enforcement action hereunder, Contractor agrees to pay the reasonable attorneys' fees and expenses incurred by City. 9. Termination for Convenience. This Contract may be terminated at any time, in whole or in part, upon the mutual written agreement of the parties. City may also choose to terminate this Contract at any time by delivering to Contractor 10 -days' advance written notice of intent to terminate. 10. Non -Assignable Duties. Contractor may not assign its duties hereunder without the prior written consent of City. 11. Independent Contractor. Contractor is an independent contractor and is not an employee, servant, agent, partner, or joint venturer of City. Contractor has no power or authority to enter into contracts or agreements on behalf of City. City shall determine the work to be done by Contractor, but Contractor shall determine the legal means by which it performs the work specified by City. City is not responsible for withholding, and shall not withhold, FICA or taxes 3 Page 24 of 76 of any kind from any payments which it owes Contractor. Neither Contractor nor its employees, if any, shall be entitled to receive any benefits which employees of City are entitled to receive and shall not be entitled to workers' compensation, unemployment compensation, medical insurance, life insurance, pension, or any benefits of any type or nature whatsoever on account of their work for City. Contractor shall be solely responsible for compensating its employees, if any. 12. Anti -Discrimination. During the performance of this Contract, Contractor, for itself, its assignees and successors in interest, agrees to comply with the anti -discrimination laws of the State of Iowa, as contained in Sections 19B, 551.4 of the Code of Iowa, which are herein incorporated by reference and made a part of this Contract. 13. Severability. In the event any provision of this Contract, together with the Contract Documents, is held invalid, illegal, or unenforceable, whether in whole or in part, the remaining provisions of this Contract shall not be affected thereby and shall continue in full force and effect. If, for any reason, a court finds that any provision of this Contract is invalid, illegal, or unenforceable as written, but that by limiting such provision it would become valid, legal, and enforceable, then such provision shall be deemed to be written and shall be construed and enforced as so limited. 14. General Terms. This Contract, together with the Contract Documents, constitutes the entire agreement between the parties pertaining to the subject matter hereof. This Contract may not be modified or amended except pursuant to the mutual written agreement of the parties. This Contract is binding on the parties and the heirs, personal representatives, successor and assigns of each. Time is of the essence in the performance of the terms hereof. IN WITNESS WHEREOF, the parties have executed this Contract for Asbestos Abatement Services as of the date first set forth above. CITY OF WATERLOO, IOWA By: Quentin Hart, Mayor Attest: Suzy Schares, City Clerk 4 Page 25 of 76 CITY OF WATERLOO Council Communication Resolution approving the Construction Plans, per Article IV of the Development Agreement with FDP WTC LLC, for the Tech Works redevelopment project, and authorize the Mayor and City Clerk to execute all necessary documents. City Council Meeting: 12/12/2016 Prepared: 12/8/2016 REVIEWERS: Department Planning & Zoning Clerk Office ATTACHMENTS: Description o Article IV of DA CI Marriott #1 © Marriott #2 D Marriott #3 SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Reviewer Anderson, Noel Felchle, Kelley Action Approved Approved Type Cover Memo Backup Material Backup Material Backup Material Date 12/8/2016 - 5:48 PM 12/8/2016 - 7:46 PM Resolution approving the Construction Plans, per Article IV of the Development Agreement with FDP WTC LLC, for the Tech Works redevelopment project, and authorize the Mayor and City Clerk to execute all necessary documents. Submitted By: Noel Anderson, Community Planning and Development Director Approve resolution The Development Agreement with FDP WTC LLC for the redevelopment of the Tech II building requires that the City of Waterloo approve the Construction Plans for the project. NA NA Economic Development NA The Development Agreement was drafted with clauses to ensure that all necessary actions continued to make progress, given the City of Waterloo monetary contributions for the project to commence. One such provision is contained within Article IV, Section 4.2 that the City of Waterloo approve the Construction Plans. It further states that "Approval of the Construction Page 26 of 76 Background Information: Plans by the City shall not relieve the Developer of any obligation to comply with the terms and provisions of this Agreement, or the provision of applicable federal, state, and local laws, ordinances and regulations, nor shall approval of the Construction Plans by the City be deemed to constitute a waiver of any Event of Default. Approval of Construction Plans hereunder is solely for purposes of this Agreement, and shall not constitute approval for any other City purpose nor subject the City to any liability for the FDP Improvements as constructed." In summary, the approval of the Construction Plans is to ensure that FDP is indeed building redeveloping the former Deere building into a new Marriot Hotel with improvements, Deere meeting space, etc. to the campus area. Page 27 of 76 Completion in accordance with the provisions of this Section, the City shall, within twenty (20) days after written request, provide the Developer with a written statement indicating in adequate detail in what respects the Developer has failed to complete the TechWorks Campus Site Improvements in accordance with the provisions of this Agreement, or is otherwise in default under the terms of this Agreement, and what measures or acts will be necessary, in the reasonable opinion of the City, for the Developer to take or perform in order to obtain such Certificate of Completion; provided, however, if the Developer has constructed the TechWorks Campus Site Improvements in accordance with the Construction Plans as approved by the City, the City shall not require the Developer to take or perform any additional actions relating thereto to obtain such Certificate of Completion. ARTICLE IV. CONSTRUCTION OF JWP RIPROVEMENTS BY DEVELOPER Section 4.1. Construction of FDP Improvements. (a) The Developer, either directly or acting through the Developer Affiliate, agrees that it will cause the FDP Improvements to be constructed on the FDP Property in conformance with the Construction Plans submitted to the City. The Developer agrees that the scope and scale of the FDP Improvements to be constructed shall not be significantly less than the scope and scale of the FDP Improvements as detailed and outlined in the Construction Plans. The Developer reasonably expects that the construction of the PDP Improvements will require a total investment of not less than Thirty Eight Million Dollars ($38,000,000). (b) For purposes of constructing the FDP Improvements, the City hereby agrees that Developer, or its Affiliates, may form one or more ATll.liates for the purpose of consummating a Historic Tax Credit Transaction in connection with the construction of the FDP Improvements. In furtherance of such transaction, the Developer may transfer or lease the FDP Property to such Affiliate, so long as the terms of any such transfer of the PDP Property are consented to in writing by the City, which consent shall not be unreasonably withheld, conditioned or delayed. The Developer shall remain fully responsible for all of its obligations under this Agreement, notwithstanding any transfer of the FDP Property to an Affiliate and the assumption of any of the Developer's obligations hereunder. Section 4.2. Construction Plans. The Developer shall cause Construction Plans to be provided for the FDP Improvements, which shall be subject to approval by the City as provided in this Section. 4.2. The City shall approve the Construction Plans in writing if: (a) the Construction Plans conform to the terms and conditions of this Agreement; (b) the Construction Plans conforms to the terms and conditions of the Urban Renewal Plan; (c) the Construction Plans conform to all applicable federal, state and local laws, ordinances, rules and regulations and City permit and design review requirements; (d) the Construction Plans are adequate for purposes of this Agreement to provide for the 14 Page 28 of 76 construction of the FDP Improvements and (e) no Event of Default under the terms of this Agreement has occurred; provided, however, that any such approval of the Construction Plans pursuant to this Section shall constitute approval for the purposes of this Agreement only and shall not be deemed to constitute approval or waiver by the City with respect to any building, fire, zoning or other ordinances or regulations of the City, and shall not be deemed to be sufficient plans to serve as the basis for the issuance of a building permit if the Construction Plans are not as detailed or complete as the plans otherwise required for the issuance of a building permit. The Construction Plans must be rejected in writing by the City within thirty (30) days of submission or shall be deemed to have been approved by the City. If the City rejects the Construction Plans in whole or in part, the Developer shall submit new or corrected Construction Plans within thirty (30) days after receipt by the Developer of written notification of the rejection, accomplished by a written statement of the City specifying the respects in which the Construction Plans submitted by the Developer fail to conform to the requirements of this Section. The provisions of this Section relating to approval, rejection and resubmission of corrected Construction Plans shall continue to apply until the Construction Plans have been approved by the City; provided, however, that in any event the Developer shall submit Construction Plans which are approved by the City prior to commencement of construction of the FDP Improvements. Approval of the Construction Plans by the City shall not relieve the Developer of any obligation to comply with the terms and provisions of this Agreement, or the provision of applicable federal, state and local laws, ordinances and regulations, nor shall approval of the Construction Plans by the City be deemed to constitute a wai 4 . --�w T_ _ = 0 �- mow, - i r n u I 1 16 r A 4or 0 9 IIF SI 111 aAk L kill MMWMOOOI 6km a !91W6 z r - -q L .J C 4 1 —AIM � - I , , , y s { .s • -�-_ 6 _ i i - V � I , I I I,. p i r 11 II L — 1 I s L AWL Aw LI jI 0 &-gp'� i{i - _ - -- sem'- t A •.. _s _ _ - Jr } - •a.i ,mss - • ,' ,_. —` - ". I - d % Ir - �- � •'„r'. .tom - aT� n . � '-� '��"•• � � - all e Y rt l d AI = e ppw vir r 1 - ' as F Atw � - r �. r 1- jc x. , »Owl� 10 ' t it • 11 I'M I T It 1p LP or A 67 Nh -S • N A ®R - - VL -.- �-- M Mm ®R - - VL -.- N mzw �l�tll�l� N mzw CITY OF WATERLOO Council Communication Resolution approving award of hotel/motel tax council discretionary funds for the Hartman Reserve Nature Center Renovation Project in the amount of $20,000. City Council Meeting: 12/12/2016 Prepared: 12/12/2016 REVIEWERS: Department Reviewer Action Date Finance Weidner, Michelle Approved 12/7/2016 - 3:14 PM Clerk Office Even, LeAnn Approved 12/7/2016 - 4:26 PM ATTACHMENTS: Description Type ❑ Discr Funding Req Dec 12 2016 Cover Memo © Hartman Reserve Discr Hotel Motel App Cover Memo d Discr Hotel Motel Award History Exhibit SUBJECT: Submitted by: Summary Statement: Expenditure Required: Resolution approving award of hotel/motel tax council discretionary funds for the Hartman Reserve Nature Center Renovation Project in the amount of $20,000. Submitted By: Michelle Weidner, Chief Financial Officer The Friends of Hartman Reserve has requested hotel/motel discretionary funds to support the renovations being completed at the Hartman Reserve Nature Center. They have requested $25,000. The City has already awarded $4,000 in a hotel/motel tax grant for the project. The Friends of Hartman Reserve is currently negotiating with the State of Iowa for a CAT grant. The CAT Board has indicated that support from the City of Waterloo would increase their chances of success in obtaining the CAT grant. They have asked that this request be voted on at the December 12 council meeting due to the timing of their negotiations with the State of Iowa. $20,000 in council discretionary hotel/motel tax funds in addition to the $4,000 in hotel/motel tax grant funds previously awarded. Legal Descriptions: The current balance in the hotel/motel discretionary fund is $122,747.35. Page33of76 Mayor QUENTIN HART COUNCIL MEMBERS TOM POWERS Ward I BRUCE JACOBS Ward 2 PATRICK MORRISSEY Ward 3 JEROME AMOS, JR. Ward 4 RON WELPER Ward 5 TOM LIND At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry St. Waterloo, IA 50703 (319) 291-4323 Fax (319) 291-4571 SUZY SCHARES City Clerk MICHELLE WEIDNER, CPA Chief Financial Officer Council Communication City Council Meeting: December 12, 2016 Prepared: December 12, 2016 Dept. Head Signature: Number of Attachments: 1 Application, Award History SUBJECT: Hotel/Motel Discretionary Grant Applications Submitted by: Michelle Weidner, CFO Recommended Action: Approve the award of hotel/motel discretionary funds to the following entity: Summary Statement — Committee Funding Recommendations: FYE2017 Funds: Friends of Hartman Reserve — Nature Center Renovation Project $ 25,000 The Friends of Hartman Reserve is currently negotiating with the State of Iowa for a CAT grant. The CAT board has indicated that support from the City of Waterloo would increase their chances of success in obtaining the CAT grant. The award history for discretionary hotel/motel tax awards is included for your reference. Black Hawk County has asked that this funding request be voted on at the December 12 council meeting due to the timing of their negotiations with the State of Iowa. Expenditure Required: $20,000 Source of Funds: Hotel/Motel Tax Discretionary Funds. The current available balance for FYE2017 is $122,747.35. The award history for discretionary hotel/motel tax awards is included for your reference. Policy Issue: N/A Alternative: N/A Background Information: N/A WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 34 of 76 Waterloo City Council Discretionary Hotel -Motel Grant Application The City of Waterloo is offering grants to non-profit entities for projects and community events that support tourism, quality of life and which bring people to Waterloo's downtown area. Grant funds are made possible through Hotel/Motel tax funds received by the City of Waterloo. City Ordinance states 10% of the revenues generated from the Hotel -Motel Tax can be used as discretionary dollars of the City Council to enhance projects that support several defined areas. To apply, please complete the following application and send the original phis four complete copies to: City of Waterloo Finance Dept., City Hall, 715 Mulberry St., Waterloo, Iowa, 50703. Incomplete applications will be returned. 1. General information (It is highly recommended that applications be typewritten. Use a separate sheet of paper, if necessary): Name of organization Friends of Hartman Reserve Nature Center Name of facility/project Hartman Reserve Nature Center Renovation Project Contact person Vern Fish Email vernfishaaol.com Address of organization or person completing application: Street 1346 W. Airline Highway City Waterloo State IA Zip 50703 Phone 319-433-7275 Fax: 319-433-7276 2. Please describe your project in detail a) Explain the project as though you were telling a complete stranger. Hartman Reserve Nature Center is an urban oasis in the heart of metropolitan Black Hawk County situated between the Cities of Waterloo and Cedar Falls, it is a large undisturbed natural area in Black Hawk County with 340 acres of protected forest, wetland, prairie, trails, and lakes for visitors to enjoy. It is the center of Black Hawk County's environmental education program and serves as a central place from which residents of local and surrounding communities can learn about, grow to respect and appreciate our natural resources while enjoying recreational opportunities that will benefit their health and well-being. At the heart of Hartman Reserve is the Hartman Interpretive Building which serves as a hands-on classroom and as gathering space for families, businesses, and community events while the surrounding acres serve as a Page35of76 giant playground and outdoor learning lab. Hartman Reserve adds to the quality of life for visitors and the community as a whole. The east wing of the interpretive Center was built in the early 1940's and is in need of renovation. The infrastructure is eroding, the space does not meet the demand for educational programming, and the building lacks energy efficiency. This project will provide adequate, safe and accessible space for persons of all ages and ability levels to learn about and get closer to nature all while improving sustainability. This project adds space without increasing the building's existing footprint. The upper floor plan includes a large multi-purpose room complete with a kitchen, library and four - season porch. With capacity of 130 people and a wall of windows facing the wooded bluff, it is also an ideal setting for Hartman's annual events as well as weddings, business retreats and other gatherings. The lower floor plan will include a learning lab with direct access to the outdoors which will allow children and adults to engage in hands-on activities like testing water samples or surveying soil types found at the reserve. A multimedia room will allow lessons to be introduced or reinforced with audio/visual aids. Although the basement will not be designed as a FEMA 361 safe room, it will offer visitors and trail users a safer place to seek shelter during inclement weather. The renovation will bring the building up to ADA standards by installing an elevator, leveling the entrance and constructing accessible offices and restrooms which did not exist previously. b) Please be specific how the grant monies will be used in the overall project. Funds realized from this request would be used towards the construction costs associated with this significant community project. When complete, this structure will serve the community and surrounding areas as an environmental education and community event destination. To recognize and show appreciation to business and individual donors, a beautiful sculpture of a tree bearing the names of contributors is being created and will be mounted in a prominent location of the renovated Hartman Reserve Interpretive Center. Donors have the opportunity to "grow" the tree through their level of giving. 3. What is the mission of your organization? The Friends of Hartman Reserve are charged with overseeing programming and fundraising and to expand Hartman Reserve's ability to adhere to and carry out its mission, which is; "to be dedicated to understanding our environment through education, recreation and community involvement and to the stewardship of a unique natural area" 4. How long has your organization been in existence? In 1986, the Black Hawk County Conservation Board worked with a group of individuals interested in maintaining and preserving the Hartman Reserve Legacy. The Friends of Hartman Reserve have been in existence for 30 years and consists of individuals that are dedicated to the cause and spend countless hours volunteering to ensure the success of the mission. 5. How many staff members and/or volunteers are involved in this organization and the project? Currently, the Friends of Hartman Reserve have a membership of 175 people. The current Board of Directors list is shown in Attachment A. Page 36 of 76 Hartman Reserve Nature Center currently staffs six paid positions. There are also intern positions throughout the year funded by a local foundation. The staff works with hundreds of volunteers who donate their time for events and resource management. For example, 1,425 volunteer hours were recorded in 2015. Current Hartman Reserve staff includes the following: Employee Name Ed Gruenwald Katie Shelton Hannah Lister Connie Svoboda Romy Schmitz Larry Zobel Employee Title Nature Center Director Program Coordinator, Naturalist III Assistant Program/Volunteer Coordinator Developmental Coordinator, Naturalist II Clerical III Facility Custodian Interns* Employment Status Full -Time Full -Time Part -Time Full -Time Full -Time Part -Time Three (3) Summer Full -Time Interns* Four (4) Part -Time *3 full-time interns during summer months, and 4 part-time interns throughout the school year (2 per semester) The following shows the project specific teams however this project has involved many of the members of The Friends of Hartman Reserve, all of the Hartman Reserve Nature Center staff in one way or another as well as Black Hawk County Conservation Board members and staff. This legacy project is the culmination of the work of many people over many years. Project Management Team Ed Gruenwald, Director, Hartman Reserve Nature Center Vern Fish, Executive Director, Black Hawk County Conservation Board Cherrie Northrup, Planning Administrator, Black Hawk County Conservation Board Capital Campaign Committee Carolyn Rafferty, Black Hawk County Conservation Board, Chair Vern Fish, Black Hawk County Conservation Board, Executive Director Ed Gruenwald, Black Hawk County Conservation Board, Nature Center Director Connie Svoboda, Black Hawk County Conservation Board, Developmental Coordinator Cherrie Northrup, Black Hawk County Conservation Board, Planning Administrator Bob Frederick, Friends of Harman Reserve, President Paula Goetz, Friends of Hartman Reserve Board of Directors Dwight Fritts, Friends of Hartman Reserve Board of Directors Greg Greco, Friends of Hartman Reserve Board of Directors Kathy Green, Friends of Hartman Reserve Board of Directors Mike Miller, Friends of Hartman Reserve Board of Directors Paul Lee, Friends of Hartman Reserve Board of Directors Tim Jones, Friends of Hartman Reserve Board of Directors 6. Please indicate all the categories that your projects supports: Category 1 Supports tourism and heads on beds [►]� Category 2 — Supports and assists community events Page 37 of 76 ❑ Category 3 — Brings people downtown Et/ Category 4 ---- Supports Waterloo quality of life 7. Please provide a detailed description of your project, together with a statement of how your project fits into one or more of the above listed 4 categories. The renovated Interpretive Center will provide adequate, safe and accessible space for persons of all ages and ability levels to learn about and get closer to nature. John C. Hartman once said, "The closer children are kept to nature, the better men and women they will become." The following outcomes will be realized with the completion of this legacy project. A. Accessibility of the Interpretive Center for all visitors regardless of physical disabilities. The proposed plan will provide universal access to the education programs, exhibitory, nature observation sites, and community events with the inclusion of an elevator to carry visitors to each level of the facility. The basement learning lab will provide direct access to the outdoors at a ground level entrance. The restroom accommodations on both levels will be renovated to allow for accessibility. By providing a destination that is accessible to the elderly, disabled, pregnant or those that have other mobility impairments we provide a much needed activity and provide the therapeutic value of nature to ALL members of the community. B. Adequate space to learn and explore nature. This renovation project will give Hartman Reserve separate areas in which classes can take place simultaneously. Having adequate space will help to enhance the visitor experience. In addition, this added space will not be at the cost of destroying nature as the plan calls for building up rather than out thus, utilizing the same footprint. C. Improved energy efficiency of the Interpretive Center. Energy audits have shown a lack of insulation in the walls. The old roof and windows are another source of heat loss and water damage. The renovation will reduce energy consumption by using current products and building practices including green technology and will utilize Leadership in Energy and Environmental Design (LEED) specifications where feasible. D. Improved sustainability. Increased energy efficiency of the Interpretive Center will equate to lower utility costs, that coupled with having the ability to host more environmental education programming and events, the long term sustainability of the Environmental Education Programming at Hartman Reserve will be greatly improved. Accomplishing these objectives of this project will lend to supporting the quality of life in Waterloo while having a positive impact on tourism by bringing additional visitors into our community by providing exemplary programs and community events. In fiscal year 2016, 4,520 students from as far away as Maquoketa (120 miles away) visited Hartman Reserve to participate in Hartman educational programs that are designed to support STEM (Science, Technology, Engineering, Mathematics) curriculum. Hartman has been identified as a "Designated STEM Provider" by the Waterloo Community School District. In addition, 5,815 individuals from groups including retirement homes, Boy and Girl Scouts, the University of Northern Iowa, and multiple private organizations visited and Page38of76 explored Hartman. Hartman Reserve offers summer camps each year, and 19 different communities including Cedar Rapids, Quad Cities, and Minneapolis/St. Paul were represented last year. These figures do not take into consideration the numerous visitors that use the expansive soft trail system. The renovation of the Interpretive Center is targeted to enhance the quality of life for all visitors who seek refuge in nature, and help guests understand that the health of their natural resources directly affects their health and well-being. Scientific research has shown that nature can help to aid in a broad range of health issues, from lowering cortisol levels elevated by stress, to calming children with attention deficit disorders. People with disabilities often have personal goals that include the opportunity to live more independently, developing personal skills that improve health, and gaining social skills. By providing a destination that is universally accessible, Hartman Reserve Interpretive Center will provide much needed activity and nature's therapeutic value to all members of the community. Hartman educational programs focus on the development of personal skills, help to build self-esteem and personal fitness, and aid in stress reduction. 8. If your project has or will continue for more than one year, please explain your plans for financial sustainability. During construction, the Hartman Reserve staff has continued providing programming offsite at alternate locations. In addition the annual fundraiser, Maple Syrup Festival, will be held off site as well so as to not lose the revenues during this phase of the project. The Hartman Reserve renovation project is a legacy project that will certainly have positive results for the community. The building will be able to continue to serve as a learning environment for educational programs. The updated lab will provide students the opportunity to explore the relationship between human ecology, natural ecology, and the built environment. The new space will provide a welcoming, safe, and accessible space for people of all generations to experience the outdoors regardless of physical abilities. The renovation project will provide a model to the community by using energy efficient building techniques. The renovated space will also provide ample space for Hartman educational community events, such as the annual Maple Syrup Festival. In addition, the project will increase revenue by providing an inviting space for retreats, rentals, and other meetings, improving Hartman's long-term sustainability. 9. Give an estimate of how you plan to measure the success of the project. Hartman Reserve staff regularly monitors attendance and usage at the Interpretive Center for annual reports and other purposes. After the remodeled building is open to the public, staff will continue to monitor attendance and usage. Visitor satisfaction and feedback will be a vital resource in evaluating the overall impact of this renovation project. We will host an open house and gather information through formal and informal surveys. The improved diversity of citizens reached through environmental education programs, community events and recreational opportunities will be a very important measurement of project success. The ultimate impact and definition of success for us is, increasing sustainability to help ensure longevity and make the outdoor experience at Hartman Reserve Nature Center one that people of all ages remember for a lifetime. 10. Describe specifically how the proposed project will be marketed. The renovated Interpretive Center will be marketed throughout Waterloo, Cedar Falls, and neighboring communities through the sending of press releases to newspapers and to radio and television stations. Project updates will also be provided to the public on the Hartman Reserve website and Facebook page. The building renovation project has Page39of76 received much public attention over the past several years and has been featured in multiple newspaper articles. Additional marketing strategies that have been implemented include the following: • Capital Campaign Announcement Event at Hartman Reserve — May 8, 2014 • Informational booth at Crossroads Mall Community Event in Waterloo — September 16, 2014 • Informational booth at the 2015 Maple Syrup Festival • Direct mail (fundraising information, project brochures and fact sheets, special event information, project open houses) • Hartman Reserve Newsletters — email and mail • Several articles printed in the County newsletter, "The Oak" • Billboard advertising • Three television and radio interviews for the project and the capital campaign • Events published on the Hartman Reserve website • Informational presentations given to several civic groups including the Waterloo Rotary Club, Waterloo Philanthropic Educational Organization, Cedar Falls Rotary Club, Greater Cedar Valley Alliance and Chamber, Iowa State University Extension, First Presbyterian Senior's Group, Crossroads Rotary Club, Cedar Falls Garden Club, Women in Philanthropy Luncheon, Waterloo Exchange Club, The Vistage Group, Easy Risers Kiwanis, and Cedar Falls Lions Club Additional marketing strategies that will be implemented upon project completion include the following: • Grand Opening Open House • Social media marketing • Reintroduction of major events (i.e. Maple Syrup Festival) held in the renovated facility The Friends of Hartman Reserve and Black Hawk County Conservation Board will continue to market the Nature Center to people of all ages and abilities through offering a wide range of educational programs, events, and environmentally sound practices. To accomplish this, The Friends of Hartman Reserve plan to use the Hartman Reserve and Black Hawk County websites, social media marketing, and program advertising in newsletters. 11. Please provide a detailed description of the budget. Please include information about additional funding sources, income and how the hotel/motel tax grant fits into the overall budget. A detailed project cost estimate and breakdown is shown on Attachment B. Community response to this project has been overwhelming and a significant amount of funding has already been secured for this legacy project. A contribution breakdown list is also provided in this attachment. The Friends of Hartman Reserve respectfully request $25,000 in Waterloo Discretionary Hotel -Motel funding to help complete the Hartman Reserve Interpretive Center renovation project. 12. Please include in your submitted materials: • Tax exempt status o Included as Attachment C • W-9 form o Included as Attachment D Page 40of76 13. We ask that you will submit a single page final report detailing the results of your project one month after the completion of the project. If you do not submit your final report within a month after completion you will not be eligible for further funding. • Were your intended goals for the project met? Please provide details. • How were the funds spent? Please be specific. ****************;°:r.********k*******r.*****kik***************************************x*** BUDGET SUMMARY: Total Project Cost $ 3,072,395.00 Additional Funding Sources $ 3,047,395.00 In -Kind Services $ Hotel/Motel Tax Grant Request $ 25,000.00 Please note: Additional Funding Sources, In -Kind Services and Hotel/Motel Tax Grant Request must equal Total Project Cost. I have reviewed this Application for Hotel/Motel Grant Funds from the City of Waterloo. The information contained in this application plus any attachment(s) is accurate and complete to the best of my knowledge. The Hotel/Motel Tax Grant Funds are to be used for the express purpose as stated in the Grant Application. I, the undersigned, fully understand that if this program/project does not transpire, Waterloo City Council's recommendation for funding will be withdrawn and my organization will be responsible for refunding any portion of funds already received. Signature of Applicant "t- j 20/'6 Date Page 41 of 76 Attachment A FRIENDS OF HARTMAN RESERVE BOARD OF DIRECTORS — FY2017 President Tim Jones — 2018 316 Clark Drive Cedar Falls, Iowa 50613 tkjones@cfu.net Vice President Kathy Green- 2017 1911 Timber Drive, CF, kathy.green@uni.edu Treasurer Greg Greco — 2018 2424 Woodland Dr. Cedar Falls, Iowa 50613 grecoplan@aol.com Secretary Kristi Cooley -2017 9 Winter Ridge Road Waterloo, Iowa 50701 cooleykp@hotmail.com h. 277-4716 c. 319-240-3401 h: 319-883-0859 w. 234-5723 c. 319-290-9590 Patrick Ashwood- 2019 2424 Garden Ave. Cedar Falls, Iowa 50613 pashwood@cfu.net John Black - 2018 211 Cordoba Ave Cedar Falls, Iowa 50613 johnpatriciablack@yahoo.com Bob Frederick -2019 1915 Grand Blvd Cedar Falls, Iowa 50613 bob.frederick@uni.edu Henry Frederick - 2017 (Youth Member) 1915 Grand Blvd c. 310-404-7084 Cedar Falls, Iowa 50613 hwf. frederick@gmail.com Dwight Fritts — 2017 1405 Starbeck Circle Cedar Falls, Iowa 50613 d.fritts@hellman.com c. 319-610-1841 h. 319-277-0985 c .319-651-6251 h. 319-266-7507 c: 319-404-3295 h: 319-268-1333 w: 319-234-7055 c: 319-231-3726 Ed Gruenwald (Nature Center Director) 1404 Parker St. Cedar Falls, Iowa 50613 egnienwald@gmail.com Paula Goetz - 2017 2506 Timber Dr. Cedar Falls, Iowa 50613 pgoetz@cfu.net cfu.net Sarah Harms - 2018 10108 Winslow Rd. Janesville, Iowa 50647 sarah.harms@uni.com w. 277-2187 c. 529-3459 h. 277-2041 c. 240-5799 c: 319-415-9786 Diane Holmes- 2019 506 Barbara Dr. Cedar Falls, IA 50613 dianeholmes@cfu.net Paul Lee - 2019 2015 Grand Blvd Cedar Falls, Iowa 50613 paulleecf@yahoo.com Sherman Lundy - 2017 1103 Ellen Street Cedar Falls, Iowa 50613 sherml@bmcaggregates.com Andrew Martin - 2018 2814 Minnetonka Dr Cedar Falls, Iowa 50613 Andrew.martin@uni.edu Mary McInnis Meyer - 2019 2100 Grand Blvd Cedar Falls, Iowa 50613 fieldofyoga@mchsi.com Mike Miller - 2019 3715 Briarwood Dr. Cedar Falls, Iowa 50613 windpowermm@gmail.com Sherice Ortman - 2018 3303 Thistledown Drive Waterloo, Iowa 50702 ortmansh@waterlooschools.org c. 319-429-3510 h. 319-277-7877 c. 319-231-7304 h. 319-266-1365 c. 319-759-5803 w. 235-6583 c.319-290-7815 c. 319-830-2080 h. 319-529-1599 c. 277-7842 c. 319-215-5363 h. 319-233-5763 Laura Fisher Walter - 2019 921 West 9th Street Cedar Falls, Iowa 50613 laura.walter@wsr.k12.ia.us Kendra Wohlert - 2017 1416 Madison St. Cedar Falls, Iowa kendrawohlert@yahoo.com Jim Young - 2018 5225 Norse Drive Cedar Falls, Iowa 50613 jycaptain@cfu.net Laura Wilson- 2019 2604 Covey Court Cedar Falls, IA 50613 Laura.wilson@uni.edu uni.edu c. 319-883-0881 h. 319-2669692 c. 830-5417 w. 553-2791 h. 266-5938 c. 319-404-4853 h. 319-277-7913 Page 42 of 76 Attachment B Hartman Reserve Renovation Project Line -Item Budget Item Amount GENERAL REQUIREMENTS Engineering/Layout $ 7,500.00 Testing $ 7,545.00 Bonds/Insurance/Permits $ 66,196.00 Miscellaneous $ 64,250.00 Submittal Exchange $ 3,795.00 Plaque Allowance $ 2,000.00 Site Sign Allowance $ 1,000.00 General Allowance $ 60,000.00 CAD As -Built Allowance $ 3,000.00 EXISTING CONDITIONS Selective Structure Demo $ 53,126.00 CONCRETE Footings/Foundations-L $ 47,507.00 Footings/Foundations-M $ 33,210.00 Logix ICF $ 28,691.00 Slab -On -Grade -L $ 14,536.00 Slab -On -Grade -M $ 15,804.00 3" Slab -On -Deck -L $ 7,531.00 3" Slab -On -Deck -M $ 6,009.00 Rebar -L $ 15,455.00 Rebar -M $ 23,740.00 MASONRY Unit Masonry Assemblies $ 70,500.00 METALS Str Steel Framing/Deck/Stairs-L $ 29,515.00 Str Steel Framing/Deck/Stairs-M $ 71,036.00 WOOD/PLASTICS/COMPOSITES Rough Carpentry -L $ 30,413.00 Rough Carpentry -M $ 29,412.00 Shop -Fabricated Wood Trusses -L $ 8,000.00 Shop -Fabricated Wood Trusses -M $ 19,168.00 Glued Laminated Construction -L $ 3,000.00 Glued Laminated Construction -M $ 15,000.00 Int Arch woodwork -L $ 10,659.00 Int Arch woodwork -M $ 70,968.00 Page 43 of 76 THERMAL/MOISTURE PROTECTION Self -Adhering Sheet Waterproofing $ 12,245.00 Thermal Insulation $ 41,707.00 Asphalt Shingles $ 26,000.00 Fiber Cement Siding $ 80,200.00 Firestopping/Fire Joint Systems $ 4,200.00 Joint Sealants $ 2,800.00 OPENINGS Doors/Frames/Ha rdware-L $ 7,875.00 Doors/Frames/Ha rdware-M $ 48,230.00 Wood Terrace Doors -L $ 420.00 Wood Terrace Doors -M $ 11,987.00 Coiling Counter Doors $ 5,400.00 Wood Windows -L $ 19,600.00 Wood Windows -M $ 53,065.00 Skylight $ 850.00 Glazing $ 1,000.00 FINISHES Gypsum Board $ 68,323.00 Tiling/Resilient/Carpeting $ 61,894.00 Accoustical Panel Ceilings $ 23,800.00 Resinous Flooring $ 7,700.00 Painting/Staining $ 30,566.00 SPECIALTIES Visual Display Units $ 510.00 Visual Display Units -M $ 1,701.00 Signage $ 2,269.00 Accessories -L $ 3,960.00 Accessories -M $ 9,533.00 FURNISHINGS Roller Window Shades $ 907.00 CONVEYING SYSTEMS Hydraulic Elevators $ 74,891.00 FIRE SUPPRESSION $ 245,550.00 PLUMBING/HVAC $ 457,500.00 ELECTRICAL/COMMUNICATIONS $ 328,000.00 EARTHWORK Site Clearing/Excavation $ 170,437.00 Page 44 of 76 EXTERIOR IMPROVEMENTS 7" Concrete Drive -L $ 33,179.00 7" Concrete Drive -M $ 45,964.00 5" Concrete sidewalk -L $ 10,303.00 5" Concrete sidewalk -M $ 11,895.00 UTILITIES Site Utilities -L $ 78,400.00 Site Utilities -M $ 35,573.00 CONTRACTOR GRAND TOTAL $ : 2,837,000.00 Architect Fees (7.25%) $ 205,682.50 Fire Suppression Engineer $ 6,900.01 Soil Borings $ 2,472.50 Preliminary Survey $ 5,840.25 Hall & Hall Survey Work $ 14,500.00 ADDITIONAL EXPENSES TOTAL 235,395.26 TOTAL PROJECT BUDGET $. 3,072,395.26 Waterloo Discretionary Hotel -Motel Funds realized from this request would be combined with other secured funding to help cover the construction costs associated with the Hartman Reserve Renovation Project. When complete, this facility will serve the community and surrounding areas as an environmental education destination. Page 45 of 76 Attachment B Sources of Funding - Hartman Reserve Renovation Project Source Amount Government Entities Black Hawk County $ 100,000.00 Black Hawk County Conservation Board - REAP $ 100,000.00 Cedar Falls Health Trust $ 7,230.00 Cedar Falls Tourism - Betterment Grant $ 6,354.00 Waterloo Hotel Motel Tax Grant $ 3,954.00 Businesses US Bank Corporation $ 14,253.00 Advanced Technical Services Inc. $ 10,000.00 PDCM Insurance $ 5,000.00 Veridian Credit Union $ 3,000.00 Trekman Racing $ 2,500.00 Fluidyne Corporation $ 1,500.00 Farm Credit Services $ 1,000.00 Magee Construction $ 1,000.00 Moeller & Walter $ 1,000.00 One 3 Design Inc. $ 500.00 McLaughlin Investments Services $ 250.00 Superior Welding $ 200.00 Schofield Chiropractic Group $ 100.00 Iowa Laser Technology $ 50.00 J & 1 Investments $ 50.00 Meyers Nursery $ 50.00 Organizations & Foundations Black Hawk County Gaming Association $ 1,137,207.00 Community Foundation of Northeast Iowa $ 200,000.00 McElroy Trust $ 200,000.00 Friends of Hartman Reserve $ 100,000.00 Young Family Foundation $ 50,000.00 Cedar Falls Community Foundation $ 25,000.00 Waterloo Crossroads Rotary Foundation $ 10,000.00 Kiwanis Club $ 7,500.00 Cedar Trails Partnership $ 2,500.00 Waterloo Rotary $ 265.00 Private Donations $ 374,363.89 Total Pledged $ 2,364,826.89 Total Project Cost $ 3,072,395.00 Less Total Secured Contributions to Date $ 2,364,826.89 Current Funding Needs $ 707,568.11 Pending requests (Community Attraction and Tourism, Waterloo Community Foundation, Waterloo Discretionary Hotel -Motel) $ 707,568.11 Page46of76 1 1 _ ��, err ililC F1 s 'i (JO N.:=r AgJlilt],�::, r115. •40.0111-6- ow I z 1;w € - .;i:ir!"s s} i., HI c c3E a,ER a..,ri Attachment C ` oiii )I rligI « st,4ttn ilndol,, ,.� t i�",( ,1 t f='::': I, 6rg.i.tl il,j04 t;W:ii-..r16.e,fi j Pt '�0i',€=.i0-.(.( .. 1t:q0;.'S' :i .; i l 1:Y f .,-, p•-_ La-;�tio-g i. fit:i. In o m3 l,m1 P1 °;131fhPl *.e t hr -F 'r.jd=. Ets.i.' , i Tr �: . arm€ .�,r'.' aEce - _ 4f i d.F'.< f04,2-ir !YI0 . ll-i•Yis$1f0:4 - `:) SFr F4�S, V„ ,A,- Ir. 4,,.. ,€:iia ,.sr ..- ;i�ei Is. 4. ,r°,I„€ .,-, {,,ti c0 :Pis typw r€.t.; ,. . tr„c. €} <;4 3 sA a's a 11 14P �:o-lriP hr 4111 >T6 t.. f'11. : a 'C k'z.ti1J' Ir1-4,a n i•_.sforlq : E r"v! W1 -i. y5=4- ¥sr,t€w'rir ;14 atf "'l1i l ii °' I ..1?. If P1_ .'ai s '4 s9 s< js.3:'*; ia1r:: Act ov tali Y) t3 .4Erluir :,l Pnottl d; i,•Nil"il ytrE:.it } it,+l C, p, rlir i€a111! bo 1 toii ! ,*0 £i:rsJlE i Oil POy x tit'. �, �Ea t is t' fiat U- i/ f1 i j €i€t # a 4 r3 (h,9nfa . is A fi P i. v f, fdsg. R.41.1l f rd uA `a I c l 1i ii dl .fps a i l F1 You ha.1/e' Ahv to050,lr.41- ,i tti ptsor!!t nulirber 4r;., = firatln 00s,;<ro4 ',t (&tter er t: 01';- -04 t.,r'feY 3'ai-0$:itl:':= Yl Y Y1 .PV. rt If ri ':.+3611 1f 1 Ill rr l`: S`r 1,Yrt,a a c;3rWAY a1 Page 47 of 76 Attachment D Form -9 (Rev. December 2014) DepartmentoftheTreasury Internal Revenue Service Request for Taxpayer Identification Number and Certification - Give Form to the requester. Do not send to the IRS. Print or type See Specific Instructions on page 2. 1 Name (as shown {ooren your income tax urn). Name is required on is line; do not leave this line blank. I t e. v...c�:' s : Gl -: Aar"- 'Le:. -v-- i -S C� /' ' '.1".(2 , 2 Business name/disregarded entity name, if different from above r k e SYS' a i 6-, c-Firvt iii. vim. /Ces e- pr " ^,r 3 Check appropriate IIIIndividual/sole single -member Limited liability Note. For a single the tax classification • Other (see instructions)> box for federal tax classification; check only one of the following seven boxes: 111instructions Trust/estate > 4 Exemptions certain ons Exempt payee Exemption code (if any) tJwewas to accounts (codes apply only to ion, not individuals; see on page 3): code (if any) proprietor or ❑ C Corporation III S Corporation EllPartnership LLC company- Enter the tax classification (G =C corporation, S=S corporation, P=partnership) -member LLC that is disregarded, do not check 1 -LC; check the appropriate box in of the single -member owner. from FATCA reporting the line above for maitfained outside the U.S.) 5 Address (number, reet, and apt. or suite no.) ) Requester's name and address (optional ) 6 City, state, and ZIP code 7 List account number(s) here (optional) 'Part 1.. Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TTN on page 3. Note. If the account is in more than one name, see the instructions for line 1 and the chart on page 4 for guidelines on whose number to enter. Social security number or Employer identification number /= 0 Part II Certification Under penalties of perjury, I certify that: 1, The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. I am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt Certification instructions. You must cross out item 2 above if you have been because you have failed to report all interest and dividends on your tax return. interest paid, acquisition or abandonment of secured property, cancellation generally, payments other than interest andAividends, you are not requ instructions on page 3. from FATCA reporting is correct. notified by the IRS that you are currently subject to backup withholding For real estate transactions, item 2 does not apply. For mortgage debt, contributions to an individual retirement arrangement (IRA), and sign the certification, but you must provide your correct TIN. See the Sign Here Signature of U.S. person General Instruct s Section references are to the internal Revenue Code unless otherwise noted. Future developments. Information about developments affecting Form W-9 (such as legislation enacted atter we release it) Is at www.irs.govlfw9. Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following: • Form 1099 -INT (interest earned or paid) • Form 1099 -DIV (dividends, including those from stocks or mutual funds) • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) • Form 1099-8 (stock or mutual fund sales and certain other transactions by brokers) • Form 1099-S (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) Date ► `� ' // • Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition) • Form 1099-0 (canceled debt) • Form 1090-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN. if you do not return Form W-9 to the requester with a TlN, you might be subject to backup withholding. See What is backup withholding? on page 2. By signing the filled -out form, you: 1. Certify That the TIN you are giving.is correct (or you are waiting for a number to be issued), 2. Certify that you are not subject to backup withholding, or 3. Claim exemption from backup withholding if you are a U.S. exempt payee. If applicable, you are also certifying that as a U.S. person, your allocable share of any partnership income from a U.S. trade or business is not subject to the withholding tax on foreign partners' share of effectively connected income, and 4. Certify that FATCA code(s) entered on this form (if any) indicating that you are exempt from the FATCA reporting, is correct. See What is FATCA reporting? on page 2 for further information. Cat. No. 10231X Form W-9 (Rev. 12-2014) Page 48 of 76 COUNCIL DISCRETIONARY REVENUE Annual Awards FY 1996 OVERAGE 540,600.95 - 500,000.00 = 40,600.95 x .50 = 20,300.47 20,300.47 FY 1997 OVERAGE 577,784.25 - 500,000.00 = 77,784.25 X .50 = 38,892.13 38,892.13 FY 1998 OVERAGE 618,616.00 - 500,000.00 =118,616.00 X .50 = 59,308.00 59,308.00 FY 1999 OVERAGE 643,399.03 - 500,000.00 =143,399.03 X .50 = 71,212.51 71,212.51 FY 2000 OVERAGE 698,005.93 - 500,000.00 = 198,005.93 X .50 = 99,002.97 99,002.97 FY 2001 OVERAGE 751,044.68 - 500,000.00 = 251,044.68 X .50 = 125,522.34 125,522.34 FY 2002 OVERAGE 668,079.02 - 500,000.00 = 168,079.02 X .50 = 84,039.51 84,039.51 FY 2003 OVERAGE 707,338.05 - 500,000.00 = 207,338.05 X .50 = 103,669.02 103,669.02 FY 2004 OVERAGE 704,352.53 - 643,046.78 = 61,305.76 61,305.75 FY 2005 OVERAGE 723,848.16 - 656,693.71 = 67,154.45 67,154.45 FY 2006 759,249.05 * 10% = 75,924.91 75,924.91 FY 2007 808,840.48 * 10% = 80,884.05 80,884.05 FY 2008 1,109,932.25 * 10% = 110,993.22 110,993.22 FY 2009 1,317,960.56 * 10% = 131,796.06 131,796.06 FY 2010 1,111,886,51 * 10% = 111,188.65 111,188.66 FY 2011 1,186,086.37 * 10% =118,608.64 118,608.64 FY 2012 1,228,036.32 * 10% = 122,803.64 122,803.64 FY 2013 1,231,187.86* 10% =123,118.79 123,118.79 FY 2014 1,188,080.53 * 10% = 118,808.04 118,808.04 FY 2015 1,204,319.76 * 10% = 120,431.97 120,431.97 FY 2016 1,252,227.48 * 10% = 125,222.75 125,222.75 OTAL, DISCRE.T O] U"REOEIWARENES 1,970,1$7,,8$ I]1T#)RES O DISCRETION tY RE # 25294 06/23/97 GROUT MUSEUM 12,500.00 # 28475 01/02/97 FIREWORKS 3,000.00 # 30316 11/24/97 PASS STADIUM 25,000.00 06/15/98 WATERLOOS OF THE WORLD 13,695.00 # 49802 07/15/99 CINDY WELLS - BELGIUM 690.00 # 49464 07/19/99 IOWA GOLF ASSOCIATION 15,000.00 # 51580 07/19/99 FIREWORKS 5,000.00 # 53154 10/29/99 MARKIN CONSULTANT - GREYHOUND TRACK RACE 2,500.00 # 56369 02111/00 MARKIN CONSULTANT - GREYHOUND TRACK RACE 11,500.00 # 57178 03/06/00 THE SPORT'S MANAGEMENT GROUP 4,650.00 # 60570 06/26/00 MAIN STREET - FIREWORKS 1,000.00 RES # 789 FY 2000 VARIOUS CITY DEPARTMENTS (ARTS & CULTURAL) 137,409.72 RES # 131 03/13/00 WATERLOO COMMUNITY PLAYHOUSE 7,000.00 RES # 131 03/13/00 WATERLOO MUSEUM OF ARTS 2,000.00 RES # 131 03/13/00 WATERLOO / CEDAR FALLS SYMPHONY 10,000.00 RES # 131 03/13/00 HARTMAN RESERVE 5,000.00 RES # 2001-092 03/12/01 FESTIVAL OF IOWA FOLKLIFE 10,000.00 RES # 2001-092 03/12/01 FIVE SULLIVANS CENTER (MAINTENANCE PERSON) 12,500.00 RES # 2001-196 05/07/01 LOST ISLAND ADVENTURE PARK 19,159.07 RES # 2001-294 06/11/01 WLOO JAYCEES/MAIN STREET - FIREWORKS 5,000.00 RES # 2001-095 03/14/01 FIVE SULLIVANS CENTER (MAINTENANCE PERSON) 1,532.74 RES # 2001-357 07/09/01 FIVE SULLIVANS CENTER (MAINTENANCE PERSON) 5,343.31 RES # 2001-370 07/16/01 MULTI-COMPONENT DOWNTOWN ART PROGRAM 37,000.00 RES # 2001-388 07/23/01 MUNICIPAL BAND 20,000.00 RES # 2001-454 08/20/01 REICHERT CELEBRATION HORSE SHOW 1,500.00 RES # 2001-669 12/10/01 FIVE SULLIVANS CENTER (MAINTENANCE MAN) 1,054.74 RES # 2002-010 01/07/02 DOWNTOWN LIGHTS THE NIGHT PARADE (MAIN ST) 5,000.00 RES # 2002-173 03/28/02 IOWA OPEN 25,000.00 RES # 2002-173 03/28/02 STREET FLAGS 5,000.00 RES # 2002-173 03/28/02 METROPOLITAN TENNIS ASSOCIATION 5,000.00 RES # 2002-173 03/28/02 WATERLOO MUNICIPAL BAND (FYE03 BUDGET) 20,000.00 RES # 2002-560 09/16/02 GROUT MUSEUM 20,000.00 RES # 2002-560 09/16/02 WATERLOO COMMUNITY PLAYHOUSE 13,000.00 RES # 2002-560 09/16/02 NATIONAL CATTLE CONGRESS 13,000.00 RES # 2002-560 09/16/02 WATERLOO JAYCEES - DOWNTOWN FIREWORKS 3,000.00 RES # 2002-560 09/16/02 WATERLOO JAYCEES - WATERLOO OPEN 10,000.00 RES # 2003-525 08/04/03 WATERLOO AIRPORT - TRAVEL LEAKAGE STUDY 3,500.00 RES # 2003-252 04/14/03 WATERLOO MUNICIPAL BAND (FYE04 BUDGET) 21,000.00 RES # 2003-252 04/14/03 GROUT MUSEUM 6,000.00 RES # 2003-175 03/17/03 ADDL HOTEL/MOTEL TAX GRANT AWARDS (FYE04) 700.00 RES # 2003-716 10/20/03 AIRPORT JET SERVICE MARKETING CAMPAIGN 6,000.00 Prepared by The Finance Department 15,500.00 38,695.00 201,749.72 48,191.81 124,898.05 59,000.00 31,200.00 P4gA 493of 76 COUNCIL DISCRETIONARY REVENUE Annual Awards RES # 2003-727 10/27/03 5 SULLIVAN BROTHERS GRAND RE -OPENING 3,177.57 RES # 2004- 75 02/16/04 WATERLOO JAYCEES - 2004 DOWNTOWN FIREWORKS 3,000.00 RES # 2004- 75 02/16/04 WATERLOO JAYCEES - 2004 WATERLOO OPEN 8,000.00 RES # 2004- 75 02/16/04 WATERLOO YOUTH HOCKEY ASSOCIATION 0.00 RES # 2004- 75 02/16/04 WATERLOO POLICE DEPARTMENT 10,000.00 RES # 2004- 75 02/16/04 NATIONAL CATTLE CONGRESS 18,000.00 RES # 2004- 75 02/16/04 WATERLOO COMMUNITY PLAYHOUSE 15,000.00 RES # 2004- 75 02/16/04 RES # 2004- 75 02/16/04 FOLKLIFE FESTIVAL (CENTER FOR THE ARTS) REICHERT PLEASURE HORSE CELEBRATION 0.00 0.00 RES # 2004-106 03/01/04 FYE04 RESERVE ALLOCATION 30,000.00 RES # 2004-247 04/19/04 AIRPORT GRAND RE -OPENING - 2ND JET MKTG RES 4 2004-345 05/24/04 150TH ANNIVERSARY CELEBRATION 5,000.00 257.91 RES # 2004-106 03/01/04 FYE05 RESERVE ALLOCATION 30,000.00 RES # 2004.495 07/26/04 RES # 2004-495 07/26/04 WATERLOO MUNICIPAL BAND (FYE05 BUDGET) MAIN STREET - FLOWER WATERING 22,275.00 3,000.00 RES # 2004-495 07/26/04 WATERLOO EXCHANGE CLUB - HEALING FIELDS 2,000.00 RES # 2004-688 10/04/04 GROUT MUSEUM - MARKETING 4,400.00 RES # 2005- 57 01/24/05 EXPO HIGH SCHOOL INTL LEARNING CONFERENCE 1,000.00 RES # 2005-114 02/07/05 MIDWEST WORLD FEST ARTIST RESIDENCIES 5,000.00 RES # 2005-770 08/15/05 WATERLOO MUNICIPAL BAND (FYE06 BUDGET) 22,725.00 RES # 2005-770 08/15/05 AIRPORT MARKETING 2,500.00 RES # 2005-885 09/26/05 GROUT MUSEUM - MARKETING 8,000.00 RES # 2006-181 03/06/06 DAN GABLE WRESTLING MUSEUM 0.00 RES # 2006-626 07/24/06 WATERLOO MUNICIPAL BAND (FYE07 BUDGET) 22,725.00 RES # 2006-871 10/02/06 DAN GABLE WRESTLING MUSEUM 10,000.00 RES # 2006-1059 12/04/06 WATERLOO POLICE DEPARTMENT 31,000.00 RES # 2006-1059 12/04/06 WATERLOO CENTER FOR THE ARTS 17,000.00 RES # 2007-0029 01/08/07 NWCA NATL DUALS WRESTLING MEET 3,000.00 RES # 2007-0474 06/11/07 THE COURIER - AD WELCOMING ISLE 480.00 RES # 2007- 651 08/06/07 WATERLOO MUNICIPAL BAND (FYE08 BUDGET) 22,725.00 RES # 2007- 716 08/20/07 WATERLOO POLICE DEPARTMENT 25,000.00 RES # 2007- 716 08/20/07 WATERLOO SOFTBALL ASSOCATION 4,000.00 RES # 2007- 716 08/20/07 WATERLOO EXCHANGE CLUB - HEALING FIELDS 3,000.00 RES # 2008-134 02/18/08 WATERLOO POLICE DEPARTMENT 16,200.00 RES # 2008- 613 07/14/08 MAIN STREET BBQ'LOO RES # 2008- 639 07/28/08 WATERLOO MUNICIPAL BAND (FYE09 BUDGET) 8,000.00 22,275.00 RES # 2008- 843 09/22/08 EXPO BUSINESS PLAN 5,000.00 RES # 2008- 843 09/22/08 WATERLOO ANEW MARKETING BROCHURE 9,930.42 RES # 2008- 843 09/22/08 WLOO POLICE DEPT EVENT OVERTIME 30,684.00 RES # 2008- 843 09/22/08 WAYFINDING DESIGN - VANDEWALLE 12,383.24 RES # 2008- 843 09/22/08 PHELPS YOUTH PAVILION MARKETING 14,700.00 RES # 2008- 843 09/22/08 DAN GABLE WRESTLING MUSEUM 4,000.00 RES # 2008- 843 09/22/08 FIRE DEPT EVENT OVERTIME 3,000.00 RES # 2008- 843 09/22/08 HAIRSTYLISTS FLOOD VICTIM FUNDRAISING EVENT 800.00 RES # 2008- 843 09/22/08 GROUT MUSEUIVI FOR GRAND OPENING 7,000.00 RES # 2008- 843 09/22/08 ELECTRIC PARK MARQUEE - CANCELLED 0.00 RES # 2008- 843 09/22/08 CEDAR VALLEY SPORTS & ENTERTAINMENT 1,200.00 RES # 2009- 295 04/06/09 GOLF ON MEDIA TV AD CAMPAIGN 7,200.00 RES # 2009- 433 05/11/09 WESCO - START-UP CASH 20,000.00 RES # 2009- 658 07/06/09 FIRE DEPT IRISH FEST OVERTIME RES # 2009- 797 08/10/09 WATERLOO MUNICIPAL BAND (FYE2010) 2,000.00 22,275.00 RES # 2009- 843 08/24/09 NATIONAL CATTLE CONGRESS -ID READERS RES # 2009-1233 12/21/09 YOUTH PAVILION MARKETING RES # 2010- 091 02/15/10 CEDAR VALLEY TECHWORKS - AGRI-TECH 2,385.00 25,091.00 RES # 2010- 323 05/03/10 WLOO POLICE DEPT EVENT OVERTIME 5,000.00 30,000.00 RES # 2010- 323 05/03/10 WATERLOO MUNICIPAL BAND (FYE11 BUDGET) 20,000.00 RES # 2010- 323 05/03/10 GOLF TV ADVERTISING CAMPAIGN (FYE11 BUDGET) 5,000.00 RES # 2010- 323 05/03/10 LOU HENRY HOOVER SCULPTURE GARDEN 15,000.00 RES # 2010- 323 05/03/10 UNITED SISTERS OF BHC RES # 2010- 323 05/03/10 FRIENDS OF NATIONAL CATTLE CONGRESS RES # 2010- 323 05/03/10 WATERLOO COMMUNITY PLAYHOUSE 6,000.00 5,000.00 688.23 RES # 2010- 323 05/03/10 GROUT MUSEUM 10,000.00 RES # 2010- 649 07/26/10 WATERLOO FIRE RESCUE 5,000.00 RES # 2010- 683 08/02/10 MAIN STREET (on behalf of Public Market) 5,000.00 RES # 2010- 940 10/18/10 CV SPORTS & ENTERTAINMENT COMMISSION 2,000.00 RES # 2010- 940 10/18/10 AIRPORT MARKETING 4,800.00 RES # 2010- 997 11/08/10 GROUT MUSEUM 8,000.00 Prepared by The Finance Department 128,435.48 37,675.00 33,225.00 84,205.00 70,925.00 146,172.66 148,439.23 Pqs2g pf 76 COUNCIL DISCRETIONARY REVENUE Annual Awards RES # 2011- 247 04/04/11 WATERLOO COMMUNITY PLAYHOUSE 1,736.38 RES # 2011- 247 04/04/11 UNITED SISTERS OF BHC 5,000.00 RES # 2011- 247 04/04/11 KIWANIS CLUB - AIR SHOW 10,000.00 RES # 2011- 247 04/04/11 WATERLOO HOMECOMING ASSOCIATION 6,000.00 RES # 2011- 248 04/04/11 WATERLOO MUNICIPAL BAND (FYE12 BUDGET) 21,023.40 RES # 2011-428 05/16/11 WATERLOO COMMUNITY PLAYHOUSE 1,000.00 RES # 2011- 428 05/16/11 KOINONIA MINISTRIES YOUTH SUMMIT 2011 4,000.00 RES # 2011- 428 05/16/11 WATERLOO CULTURAL & ARTS BAHAMAS EXHIBIT/CONF 5,500.00 RES # 2011- 428 05/16/11 WATERLOO POLICE DEPT EVENT OVERTIME 10,000.00 RES # 2011- 990 10/10/11 WATERLOO CULTURAL & ARTS MARKETING 10,000.00 RES # 2011- 990 10/10/11 WATERLOO LEISURE SERVICES GOLF MARKETING 5,400.00 RES # 2011- 990 10110/11 AIRPORT MARKETING 7,000.00 RES # 2011-1075 11/14/11 PUBLIC MARKET GRANT TRANSFER TO LEISURE 5,000.00 RES # 2012-142 RES # 2012- 473 02/13/12 C&A -AMPHITHEATER MARKETING (TRANSFER to RAI) 30,000.00 RES # 2012-142 02/13/12 LEISURE SERVICES - SPORTSPLEX MARKETING 10,000.00 RES # 2012-142 02/13/12 POLICE - EVENT OVERTIME 20,000.00 RES # 2012-143 02/13/12 WATERLOO MUNICIPAL BAND (FYE13 BUDGET) 20,000.00 RES # 2012- 545 06/04/12 NORTH END ARTS & MUSIC FEST 5,000.00 RES # 2012- 545 06/04/12 ASPIRE THERAPEUTIC RIDING PROGRAM 4,000.00 RES # 2012- 871 08/27/12 PURCHASE DUNSMOOR HOUSE 35,279.00 RES # 2013-199 03/18/13 GROUT MUSEUM DISTRICT 500.00 RES # 2013-199 03/18/13 WATERLOO MUNICIPAL BAND (FYE2014 BUDGET) 20,000.00 RES # 2013-199 03/18/13 CEDAR VALLEY SPORTS & ENTERTAINMENT COMM 2,000.00 RES # 2013-199 03/18/13 WATERLOO HOMECOMING ASSOCIATION 8,000.00 RES # 2013-199 03/18/13 NORTH END CULTURAL CENTER 5,000.00 RES # 2013-199 03/18/13 LEISURE SERVICES - GOLF ADVERTISING 6,000.00 RES # 2013- 462 06/03/13 ASPIRE THERAPEUTIC RIDING PROGRAM 6,500.00 RES # 2013- 462 06/03/13 POLICE - FYI3 EVENT OVERTIME 25,000.00 RES # 2013- 734 09/03/13 SPECK WALKABLE COMMUNITIES EVENT 2,666.00 RES # 2013- 877 10128/13 MAIN STREET WATERLOO 6,000.00 RES # 2013- 877 10/28/13 SOCIAL ACTION, INC. 10,000.00 RES # 2013- 877 10/28/13 POLICE - FY14 EVENT OVERTIME 25,000.00 RES # 2014- 177 03/10/14 KIWANIS CLUB OF WATERLOO - AIR SHOW 15,000.00 RES # 2014-177 03/10/14 NORTH END CULTURAL CENTER 5,000.00 RES # 2014- 301 04/28/14 WATERLOO MUNICIPAL BAND (FYE2015 BUDGET) 20,000.00 RES # 2014- 301 04/28/14 ASPIRE THERAPEUTIC RIDING PROGRAM 7,000.00 RES # 2014- 301 04/28/14 LEISURE SERVICES - GOLF ADVERTISING 9,000.00 RES # 2014- 301 04/28/14 GROUT MUSEUM DISTRICT - TOUR OF MY TOWN 0.00 RES # 2014- 725 08/18/14 CEDAR VALLEY SPORTSPLEX MARKETING 10,000.00 RES # 2014- 815 09/15/14 POLICE - FY15 EVENT OVERTIME 25,000.00 RES # 2014- 615 09115/14 YWCA WEEK WITHOUT VIOLENCE 1,000.00 RES # 2015- 239 04/06/15 WATERLOO HOMECOMING ASSOCIATION 10,000.00 RES # 2015- 239 04/06/15 LEISURE SERVICES - GOLF ADVERTISING 9,000.00 RES # 2015- 239 04/06/15 NORTH END CULTURAL CENTER 5,000.00 RES # 2015- 239 04/06/15 SOCIAL ACTION, INC. 10,000.00 RES # 2015- 239 04/06/15 RES # 2015- 239 04/06/15 WATERLOO MUNICIPAL BAND (FYE2016 BUDGET) RIVERLOOP ASSOCIATION, INC. 20,000.00 10,500.00 RES # 2015- 531 06/29/15 GROUT MUSEUM - VIETNAM VETS EXHIBIT 10,000.00 RES # 2015- 583 07/20/15 CEDAR VALLEY SPORTSPLEX MARKETING 10,000.00 RES # 2015- 583 07/20/15 ASPIRE THERAPEUTIC RIDING PROGRAM 7,000.00 RES # 2015- 790 09/28/15 LEISURE SERVICES - RIVERFRONT STADIUM VIDEO BOA 10,000.00 RES # 2015- 790 09/28/15 POLICE - FYE16 EVENT OVERTIME 41,000.00 RES #2016-91 02/01/16 MAIN STREET 10,000.00 RES #2016-91 02/01/16 WATERLOO MUNICIPAL BAND (FYE2017 BUDGET) 20,000.00 RES # 2016- 313 04/25/16 NORTH END ARTS & MUSIC FEST 2,323.80 RES # 2016- 313 04/25/16 LEISURE SERVICES - GOLF ADVERTISING 9,000.00 RES # 2016- 313 04/25/16 RIVERLOOP ASSOCIATION, INC. 17,400.00 RES # 2016- 313 04/25/16 JESSE COSBY CENTER YOUTH EMPLOYMENT PROG 5,000.00 RES # 2016- 661 08/15/16 ASPIRE THERAPEUTIC RIDING PROGRAM 7,500.00 RES # 2016- 661 08/15/16 CEDAR VALLEY SPORTSPLEX MARKETING FY17 11,000.00 RES # 2016- 661 08/15/16 UNION BAPTIST CRUSADERS DRILL TEAM 5,000.00 89,059.78 116,400.00 108,279.00 99,666.00 110,500.00 131,723.80 B TOTAL EXPENDITUR' 4.7,44! 53 E,,,COUNC14.}DISCRETIONARt ggyeNVEOf 27A474-5:1 Prepared by The Finance Department P4g,e5&9f 76 CITY OF WATERLOO Council Communication Resolution approving the 2017 Budget of the Waterloo Water Works, and authorizing the City Clerk to file said documents with the Black Hawk County Auditor. City Council Meeting: 12/12/2016 Prepared: 12/7/2016 REVIEWERS: Department Water Works Clerk Office ATTACHMENTS: Description Cover letter to City Clerk transmitting the Waterloo Water Works 2017 Budget documents ❑ Adopted Budget Certificate ❑ Adopted Budget Summary and Resources Detail ❑ Proof of Publication of Budget and Notice of Hearing Reviewer Clark, Dennis Higby, Nancy Action Approved Approved SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Type Cover Memo Cover Memo Cover Memo Cover Memo Date 12/7/2016 - 9:14 AM 12/7/2016 - 9:47 AM Resolution approving the 2017 Budget of the Waterloo Water Works, and authorizing the City Clerk to file said documents with the Black Hawk County Auditor. Submitted By: Dennis Clark. General Manager Adopt a resolution approving the 2017 Budget of the Waterloo Water Works and authorizing the City Clerk to file said documents with the Black Hawk County Auditor. The 2017 Budget was adopted by the Board of Trustees of the Waterloo Water Works at their regular meeting of November 30, 2016. The Notice of Public Hearing was published on November 15, 2016. No City funds are required for this action. Waterloo Water Works operating funds, primarily generated from water sales. Page 52 of 76 DENNIS D. CLARK, P.E. General Manager WATERLOO WATER WORKS 325 SYCAMORE STREET • P.O. BOX 27 319-232-6280 WATERLOO, IOWA 50704 FAX: 319-232-1962 December 7, 2016 Ms. Kelley Felchle Waterloo City Clerk City Hall 715 Mulberry Street Waterloo, IA. 50703 Dear Kelley: TRUSTEES: TERRY M. KUNTZ, Chair MARY H. POTTER, Vice -Chair SCOTT WIENANDS Transmitted herein are three copies of the Adopted Budget Certificate, three copies of the Adopted Budget Summary, three copies of the Resources and Requirements Detail, and a copy of the Proof of Publication for the Waterloo Water Works 2017 Budget as adopted by the Board of Trustees at their regular meeting of November 30, 2016. The Notice of Public Hearing was published on November 15, 2016. Please have the 2017 budget approved by the City Council and send the necessary information to the Black Hawk County Auditor. After approval by the City Council, please provide us with a copy of your letter to the Black Hawk County Auditor and an original signed copy of the City Council resolution. Please contact me if you have any comments or questions. Respectfully, WATERLOO WATER WORKS Dennis D. Clark, P.E. General Manager DDC/cm Enclosures Page 53 of 76 Department of Management ADOPTED BUDGET CERTIFICATE CERTIFICATION To: Waterloo City Council At a meeting of the Waterloo Water Works Board of Trustees, held after public hearing as required by law, (Governing Board) on November 30, 2016, the proposed budget for calendar year 2017 was adopted as summarized and attached hereto. Telephone Area Code (319) 232-6280 Dennis D. Clark Board Secretary Address P.O. Box 27. 325 Sycamore Street Waterloo. Iowa Zip 50704 Record of Public Hearing and Adoption of Budget: On November 30, 2016, Waterloo Water Works Board of Trustees met for the purpose of conducting a public hearing on the proposed CY 2017 budget as published. Notice of time and place of hearing had been published on November 15, 2016 in the Waterloo Courier and the affidavit of publication was available to file with the City Council. The budget estimate was considered and taxpayers and residents heard for and against said estimate were as follows: No oral or written comments were received. After giving opportunity for all desiring to be heard, the Board adopted the following budget resolution: A RESOLUTION ADOPTING THE BUDGET FOR THE CALENDAR YEAR ENDING DECEMBER 31. 2017. BE IT RESOLVED by the Waterloo Water Works Board of Trustees: The budget for calendar year ending December 31, 2017, as set forth in the Adopted Budget Summary and in the detailed budget in support thereof showing the estimated revenues and expenditures for said calendar year is adopted, and the Secretary is directed to make the filing required by law and to set up the books in accordance with the summary and detail as adopted. Passed and approved on November 30, 2016, by the following vote: (list names) Ayes: Kuntz Potter Wienands Nays: None Absent: one Terry untz Attest: Dennis D. Clark irperson Secretary Page54of76 WATERLOO WATER WORKS NAME OF ENTERPRISE REVENUES & OTHER FINANCING SOURCES EX Exc ADOPTED BUDGET SUMMARY Budget CY 2017 Re -Estimated CY 2016 Department of Management CALENDAR YEAR 2017 Actual CY 2015 Use of Money and Property (line 398) 241 271 301 Charges for Services (line 414) 243 $ 8,937,500 273 $8,920,000 303 $8,442,684 Miscellaneous (line416) 245 $ 715,000 275 $ 797,748 305 $ 848,592 Operating Transfers In (line 417) 247 277 307 Proceeds of Long Term Debt/FEMA (line 418) 248 278 308 Proceeds of Fixed Asset Sales (line 419) 249 279 309 Total Revenues & Other Financing Sources 250 $ 9,652,500 280 $9,717,748 310 $9,291,276 'ENDITURES & TRANSFERS OUT Expenditures (line 386) 255 $14,465,800 285 $ 8,075,138 315 $7,755,362 Transfers Out (line 387) 259 289 319 Total Expenditures & Transfers Out 260 $14,465,800 290 $ 8,075,138 320 $7,755,362 ess of Revenues & Other Sources Over (under) Expenditures & Transfers Out 261 $(4,813,300) 291 $ 1,642,610 321 $ 1,535,914 Beginning Fund Balance as originally reported (line 390) 262 $ 7,528,430 292 $ 5,885,820 322 $4,349,907 Adjustment to actual Beginning Fund Balance as restated January 1 Ending Fund Balance December 31 (line 388) 263 $ 2,715,130 293 $ 7,528,430 323 $5,885,820 (line XXX) is line reference from the detail page Page 55 of 76 WATERLOO WATER WORKS NAME OF ENTERPRISE RESOURCES DETAIL Beginning Fund Balance, January 1 Use of Money & Property Charges for Services: Hospital Water Sewer Electric Gas Total Charges for Services Miscellaneous Other Financing Sources: Operating Transfers In Proceeds of Long Term Debt/FEMA Proceeds of Fixed Asset Sales Total Resources Budget CY 2017 Department of Management CALENDAR YEAR 2017 Re -Estimated CY 2016 Actual CY 2015 390 $ 7,528,430 $ 5,885,820 $ 4,349,907 398 $ 8,075,138 $ 7,755,362 411 404 $ 8,937,500 $ 8,920,000 $ 8,442,684 405 406 $ 8,075,138 $ 7,755,362 407 414 $ 7,528,430 $ 5,885,820 416 $ 715,000 $ 797,748 $ 848,592 417 418 419 421 $17,180,930 $15,603,568 $13,641,183 Expenditures: Total Expenditures: REQUIREMENTS DETAIL Hospital Water Sewer Electric Gas Transfers Out Ending Fund Balance December 31 Total Requirements Budget CY 2017 Re -Estimated CY 2016 Actual CY 2015 338 360 $14,465,800 $ 8,075,138 $ 7,755,362 357 361 362 386 $14,465,800 $ 8,075,138 $ 7,755,362 387 388 $ 2,715,130 $ 7,528,430 $ 5,885,820 389 $17,180,930 $15,603,568 $13,641,183 Page56of76 STATE OF IOWA, } Black Hawk County, SS Revenue & Other Financial Sources Use of money and property Charges for services Miscellaneous Other Financing Sources Total Revenues & Financing Sources Expenditures & Transfers Out Expenditures Transfers Out Total Expenditures & Transfers Out Excess of Revenues & Other Sources (+) (-) Expenditures & Transfers Out Beginning Fund Balance as originally reported Ending Fund Balance December 31 NOTICE OF PUBLIC HEARING Budget Estimate Waterloo Water Works, Waterloo, Iowa The Waterloo Water Works Board of Trustees ,v18 conduct a public Hearing on the proposed calendar year 2817 budget at the Waterfno Water Werke Office, 325 Sycamore street on November 30. 2016, beginning at 8:00 o'clock A.M. The Budget Estimate Summary of pro- posed revenues and expenditures is Shown below. Copies of the detailed pro(Josod 2017 budget may be obtained Or viewed el the office of the Waterloo Water Works, 320 Sycamore Street, Waterloo. Iowa. At Site public hearing. any resident may present ob)ections to, or arguments In favor of. any part of 1110 proposed budget. November 4. 2015 /sr' Dennis D. Clark, Secretary BUDGET ESTIMATE SUMMARY Budget Re-estlmaled Actual 2017 20 lb 2015 3 8,937,500 5 8.920,000 5 8,442,68,11 5 119,000 5 797.748 5 848,582 5 5.652.500 5. 9,717.7.18 5%291.276 51.1.495,800 S 8.006 537 $ 7.755,362 $14.485,8170 5 8,006,837 5 7.755, 362 $14.813,3001 5 1,710,911 $ 1.,535,914. $ 7,596,731 $ 5,885,820 $ 4,349,907 $ 2.783,431 $ 7,596.731 5 5,895,820 I do solemnly swear that the annexed copy of legal Waterloo Water Works 2017 Budget Estimate Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 15th day of November, 2016 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $43.24 LI whul- KJJJ Signed Subscribed and sworn to before me this C/1 Day of J A.D., 20 l L cLOE (Mc, Received of Notary Public the sum of Dollars. In full for publication of the above notice. t1 r - 1hJODI E MCKJNSThYI ' COMMISSION NO.1112413 MIRES Page 57 of 76 CITY OF WATERLOO Council Communication Resolution authorizing submission of application to Black Hawk County Gaming Association for grant funding to purchase a Full Spectrum Imaging System. City Council Meeting: 12/12/2016 Prepared: 12/7/2016 REVIEWERS: Department Reviewer Action Date Police Department Leibold, Joe Approved 12/7/2016 - 11:06 AM Clerk Office Higby, Nancy Approved 12/7/2016 - 11:40 AM SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Alternative: Background Information: Resolution authorizing submission of application to Black Hawk County Gaming Association for grant funding to purchase a Full Spectrum Imaging System. Submitted By:Joe Leibold, Captain of Police Services Approve submission of application. This system is used to capture fingerprints, biological, gun shot residue, questioned documents and other evidence efficiently. This equipment is unique to the law enforcement industry and is utilized by a variety of crime labs to process and collect evidence. The system allows for the processing of evidence that is invisible to the human eye using a variety of light sources and improves the effectiveness and efficiency of crime lab processing. Approximately $60,000 which includes delivery, set up and training. We are requesting to apply for a Black Hawk Gaming Grant to cover up to 50% of the cost with the remaining funds provided by forfeiture. A gun shot residue kit costs approximately $200 to process and a typical case involving a vehicle can require up to 10 kits. This equipment will allow for improve efficiency and reduced cost. Without the equipment we will continue to pay an outside agency to test multiple kits on a variety of cases, which is time consuming and costly. This equipment will allow us to process evidence more efficiently in a variety of cases. It will greatly improve our ability to locate and collect latent evidence and reduce the time it takes for this physical and trace evidence to provide valuable information to investigating officers. The improved collection and reduced time will improve public safety. Page58of76 CITY OF WATERLOO Council Communication Motion approving Change Order No. 2 for a net decrease of $11,717.94 for the F.Y. 2016 Midport Boulevard Extension - Phase III, Contract No. 894, and authorize the Mayor and City Clerk to execute said document. City Council Meeting: 12/12/2016 Prepared: 12/7/2016 REVIEWERS: Department Reviewer Action Date Engineering Thorson, Eric Approved 12/7/2016 - 10:58 AM Clerk Office Higby, Nancy Approved 12/7/2016 - 11:41 AM ATTACHMENTS: Description Type a Cont 894final CO Cover Memo Cont 894_fmal qty summary Cover Memo SUBJECT: Submitted by: Summary Statement: Source of Funds: Motion approving Change Order No. 2 for a net decrease of $11,717.94 for the F.Y. 2016 Midport Boulevard Extension - Phase III, Contract No. 894, and authorize the Mayor and City Clerk to execute said document. Submitted By: Jeff Bales, Associate Engineer This is the accumulated amount of adjustments from original to final quantities that were determined necessary during the construction of the project, which results in a decrease to the total project cost. Midport TIF & RISE Page59of76 CITY OF WATERLOO, IOWA CHANGE or EXTRA WORK ORDER NO. 2 PROJECT: Midport Boulevard Phase III, City Contract # 894 Date Prepared: November 22, 2016 AMOUNT: $ 11,717.94 Decrease TO: Cedar Valley Corporation , Contractor You are hereby ordered to make the following changes from the plans and specifications or perform the following extra work on your contract dated April 5, 2016. A. Description of change to be made or extra work to be done: Adjust original construction quantities to actual construction quantifies. B. Reason for ordering change or extra work: As -built quantities varied for some bid items. C. Settlement for cost of work to be made as follows: Compensation already made to contractor through original bid items. See attached summary. Total Net Decrease $ 11,717.94 CITY OF WATERLOO BY: Cedar ValIpy Corporation Mayor ATTEST: Date CONTRA, OR City Clerk Date BY: PRINTED NAME: /2/(v ZGrc ate TITLE: APPROVED: City Engineer Date Page 60of76 LD > ▪ 03 O c Z vlf N 00 CID .. C_ O Z C W a-, CO O E a n d W PAY ESTIMATE FOR Cedar Valley Corporation Contractor: ITEM PERCENT COMPLETE 1 SPECIAL BACKFILL CY $ 32.50 1114.9 $ 36,234.25 1,114.90 $ 36,234.25 100% 2 EXCAVATION, CLASS 10, ROADWAY AND BORROW CY $ 5.77 6828.0 $ 39,397.56 6,828.00 $ 39,397.56 100% 3 EXCAVATION, CLASS 12, BOULDERS OR ROCK FRAGMENTS CY $ 75.00 50.0 $ 3,750.00 $ - 0% 4 TOPSOIL, STRIP, SALVAGE AND SPREAD CY $ 2.75 3,046.0 $ 8,376.50 3,046.00 $ 8,376.50 100% 5 SPECIAL COMPACTION OF SUBGRADE STA $ 120.00 17.3 $ 2,076.00 17.30 $ 2,076.00 100% 6 REMOVAL OF PAVEMENT SY $ 6.00 31.1 $ 186.60 77.80 $ 466.80 250% 7 SUBGRADE STABILIZATION MATERIAL, POLYMER GRID SY $ 1.80 6,689.1 $ 12,040.38 6,689.10 $ 12,040.38 100% 8 MODIFIED SUBBASE CY $ 32.75 1,114.9 $ 36,512.98 1,121.30 $ 36,722.58 101% 9 PCC PAVEMENT, CLASS C, CLASS 3 DURABILITY, 10 IN. SY $ 38.03 5,542.4 $ 210,777.47 5,581.00 $ 212,245.43 101% 10 GRANULAR SURFACING ON ROAD, CLASS A CRUSHED STONE TON $ 18.00 100.0 $ 1,800.00 $ - 0% 11 APRONS, CONCRETE, 18 IN. DIA. EACH $ 1,025.00 2.0 $ 2,050.00 2.00 $ 2,050.00 100% 12 SUBDRAIN, LONGITUDINAL, (SHOULDER) 4 IN. DIA. LF $ 6.50 1,945.0 $ 12,642.50 1,945.00 $ 12,642.50 100% 13 SUBDRAIN OUTLET (RF -19C) EACH $ 75.00 13.0 $ 975.00 10.00 $ 750.00 77% 14 INTAKE, SW -508 EACH $ 3,200.00 3.0 $ 9,600.00 3 00 $ 9,600.00 100% 15 INTAKE, SW -510 EACH $ 3,500.00 4-0 $ 14,000.00 4.00 $ 14,000.00 100% 16 STORM SEWER GRAVITY MAIN, TRENCHED, RCP, 2000D, 15 IN. LF $ 33.00 100.0 $ 3,300.00 100.00 $ 3,300.00 100% 17 STORM SEWER GRAVITY MAIN, TRENCHED, RCP, 2000D, 18 IN. LF $ 35.00 653.0 $ 22,855.00 655.00 $ 22,925.00 100% 18 STORM SEWER GRAVITY MAIN, TRENCHED, RCP, 2000D, 24 IN. LF $ 55.00 221.0 $ 12,155.00 225.50 $ 12,402.50 102% 19 STORM SEWER GRAVITY MAIN, TRENCHED, RCP, 2000D, 30 IN. LF $ 67.00 760.6 $ 50,960.20 749.90 $ 50,243.30 99% 20 STORM SEWER GRAVITY MAIN, TRENCHED, RCP, 2000D, 36 IN. LF $ 77.00 137.2 $ 10,564.40 137.20 $ 100564.40 100% 21 ENGINEERING FABRIC SY $ 2.00 22.0 $ 44.00 $- 0% 22 EROSION STONE TON $ 35.00 12.0 $ 420.00 $- 0% 23 SAFETY CLOSURE EACH $ 100.00 2.0 $ 200.00 2.00 $ 200.00 100% 24 REMOVAL OF TYPE A SIGN EACH $ 125.00 8.0 $ 1,000.00 8.00 $ 1,000.00 100% 25 DELINEATOR, RIGID - TYPE I EACH $ 50.00 18-0 $ 900.00 18.00 $ 900.00 100% 26 WOOD POSTS FOR TYPE A ORB SIGNS, 4 IN. X 4 IN. LF $ 14.00 42.0 $ 588.00 42.00 $ 588.00 100% 27 TYPE A SIGNS, SHEET ALUMINUM SF $ 13.00 19.5 $ 253.50 19.50 $ 253.50 100% 28 PAINTED PAVEMENT MARKING, WATERBORNE OR SOLVENT -BASED STA $ 40.00 34.6 $ 1,384.00 35.20 $ 1,408.00 102% 29 TRAFFIC CONTROL LS $ 1,400.00 1.0 $ 1,400.00 1.00 $ 1,400.00 100% 30 MOBILIZATION LS $ 19,285.00 1.0 $ 19,285.00 1.00 $ 19,285.00 100% 31 MOWING ACRE $ 175.00 10.3 $ 1,806.00 $ - 0% 32 MULCHING ACRE $ 2,925.00 5.2 $ 15,093.00 5.20 $ 15,210.00 101% 33 SEEDING AND FERTILIZING (URBAN) ACRE $ 980.00 5.2 $ 5,056.80 5.20 $ 5,096.00 101% 34 STABILIZING CROP - SEEDING AND FERTILIZING ACRE $ 400.00 5.2 $ 2,064.00 $- 0% 35 SWPPP - MANAGEMENT LS $ 4,000.00 1.0 $ 4,000.00 1.00 $ 4,000.00 100% AUTHORIZED I Quantity Amount CONTRACT Amount Estimated Quantity Unit Cost C D E 01 Item No. Page 61 of 76 o C Z N 00 Cedar Valley Corporation Contractor: a) cc cc i N o_ o CC O " 01 a °° > 0 1 Z Do CQ 0 U G 00 O Lt -1 N o C O W O_ („) 00 < Y a a 2 'u ac AECOM PROJECT NO. 60491666 ITEM PERCENT COMPLETE 36 SWPPP - QUALIFYING RAINFALL INSPECTION EACH $ 50.00 10.0 $ 500.00 $ - 0% 37 WATTLES - INSTALLATION LF $ 2.00 420.0 $ 840.00 120.00 $ 240.00 29% 38 WATTLES - REMOVAL LF $ 0.50 420.0 $ 210.00 100.00 $ 50.00 24% 39 SILT FENCE - INSTALLATION LF $ 2.00 1,600.0 $ 3,200.00 1,150.00 $ 2,300 00 72% 40 SILT FENCE - REMOVAL OF SEDIMENT LF $ 0.10 1,600.0 $ 160.00 $ - 0% 41 SILT FENCE - REMOVAL OF DEVICE LF $ 0.50 1,600.0 $ 800.00 1,637.00 $ 818.50 102% 42 SPECIAL DITCH CONTROL RECP TYPE 3 SQ $ 19.00 343.0 $ 6,517.00 309.00 $ 5,871.00 90% 43 INLET PROTECTION DEVICE EACH $ 150.00 10.0 $ 1,500.00 8.00 $ 1,200.00 80% 44 INLET PROTECTION DEVICE MAINTENANCE EACH $ 50.00 10.0 $ 500.00 8.00 $ 400.00 80% 45 TWO-YEAR MAINTENANCE BOND LS $ 2,000.00 1.0 $ 2,000.00 1.00 $ 2,000.00 100% TOTAL ESTIMATED CONSTRUCTION AMOUNT $ 559,975.14 $ 548,257.20 97.9% Change Orders 1-1 REMOVE EXISTING HEADER, DRILL/GROUT BARS LS $ 1,046.36 1.0 $ 1,046.36 1.00 $ 1,046.36 100% TOTAL CONSTRUCTION AMOUNT $ 561,021.50 $ 549,303.56 CONTRACT AUTHORIZED Amount Amount Quantity Estimated Quantity Unit Cost Y c m E Item No. 0 L m O Lfl m 549,303.56 co oo m co N N in W ~ a w 0 0 o w a 1- w a LU� Q 7 Z Z 0 F J W K In_ ce O W D W I- J V7 J DUE THIS ESTIMATE F D 0 Larry Wiele, P.E., AECOM, Project Engineer H Page 62 of 76 Final Quantity Summary Midport Boulevard Phase III City Contact No. 894 RM -8155(748)--9D-07 AECOM PROJECT NO. 60491666 Item No. Item Unit Unit Cost Original Quantity Final Quantity Quanity Difference Increase/ Decrease Final Amount 1 SPECIAL BACKFILL CY $ 32.50 1114.9 1,114.90 - $ - $ 36,234.25 2 EXCAVATION, CLASS 10, ROADWAY AND BORROW CY $ 5.77 6828.0 6,828.00 - $ - $ 39,397.56 3 EXCAVATION, CLASS 12, BOULDERS OR ROCK FRAGMENTS CY $ 75.00 50.0 (50.00) $ (3,750.00) $ - 4 TOPSOIL, STRIP, SALVAGE AND SPREAD CY $ 2.75 3,046.0 3,046.00 - $ - $ 8,376.50 5 SPECIAL COMPACTION OF SUBGRADE STA $ 120.00 17.3 17.30 - $ - $ 2,076.00 6 REMOVAL OF PAVEMENT SY $ 6.00 31.1 77.80 46.70 $ 280.20 $ 466.80 7 SUBGRADE STABILIZATION MATERIAL, POLYMER GRID SY $ 1.80 6,689.1 6,689.10 - $ - $ 12,040.38 8 MODIFIED SUBBASE CY $ 32.75 1,114.9 1,121.30 6.40 $ 209.60 $ 36,722.58 9 PCC PAVEMENT, CLASS C, CLASS 3 DURABILITY, 10 IN. SY $ 38.03 5,542.4 5,581.00 38.60 $ 1,467.96 $ 212,245.43 10 GRANULAR SURFACING ON ROAD, CLASS A CRUSHED STONE TON $ 18.00 100.0 (100.00) $ (1,800.00) $ - 11 APRONS, CONCRETE, 18 IN. DIA. EACH $ 1,025.00 2.0 2.00 - $ - $ 2,050.00 12 SUBDRAIN, LONGITUDINAL, (SHOULDER) 4 IN. DIA. LF $ 6.50 1,945.0 1,945.00 - $ - $ 12,642.50 13 SUBDRAIN OUTLET (RF -19C) EACH $ 75.00 13.0 10.00 (3.00) $ (225.00) $ 750.00 14 INTAKE, SW -508 EACH $ 3,200.00 3.0 3.00 - $ - $ 9,600.00 15 INTAKE, SW -510 EACH $ 3,500.00 4.0 4.00 - $ - $ 14,000.00 16 STORM SEWER GRAVITY MAIN, TRENCHED, RCP, 2000D, 15 IN. LF $ 33.00 100.0 100.00 - $ - $ 3,300.00 17 STORM SEWER GRAVITY MAIN, TRENCHED, RCP, 2000D, 18 IN. LF $ 35.00 653.0 655.00 2.00 $ 70.00 $ 22,925.00 18 STORM SEWER GRAVITY MAIN, TRENCHED, RCP, 2000D, 24 IN. LF $ 55.00 221.0 225.50 4.50 $ 247.50 $ 12,402.50 19 STORM SEWER GRAVITY MAIN, TRENCHED, RCP, 2000D, 30 IN. LF $ 67.00 760.6 749.90 (10.70) $ (716.90) $ 50,243.30 20 STORM SEWER GRAVITY MAIN, TRENCHED, RCP, 2000D, 36 IN. LF $ 77.00 137.2 137.20 - $ - $ 10,564.40 21 ENGINEERING FABRIC SY $ 2.00 22.0 (22.00) $ (44.00) $ - 22 EROSION STONE TON $ 35.00 12.0 (12.00) $ (420.00) $ - 23 SAFETY CLOSURE EACH $ 100.00 2.0 2.00 - $ - $ 200.00 24 REMOVAL OF TYPE A SIGN EACH $ 125.00 8.0 8.00 - $ - $ 1,000.00 25 DELINEATOR, RIGID - TYPE I EACH $ 50.00 18.0 18.00 - $ - $ 900.00 26 WOOD POSTS FOR TYPE A OR B SIGNS, 4 IN. X 4 IN. LF $ 14.00 42.0 42.00 - $ - $ 588.00 27 TYPE A SIGNS, SHEET ALUMINUM SF $ 13.00 19.5 19.50 - $ - $ 253.50 28 PAINTED PAVEMENT MARKING, WATERBORNE OR SOLVENT -BASED STA $ 40.00 34.6 35.20 0.60 $ 24.00 $ 1,408.00 29 TRAFFIC CONTROL LS $ 1,400.00 1.0 1.00 - $ - $ 1,400.00 30 MOBILIZATION LS $ 19,285.00 1.0 1.00 - $ - $ 19,285.00 31 MOWING ACRE $ 175.00 10.3 (10.32) $ (1,806.00) $ - 32 MULCHING ACRE $ 2,925.00 5.2 5.20 0.04 $ 117.00 $ 15,210.00 33 SEEDING AND FERTILIZING (URBAN) ACRE $ 980.00 5.2 5.20 0.04 $ 39.20 $ 5,096.00 34 STABILIZING CROP - SEEDING AND FERTILIZING ACRE $ 400.00 5.2 (5.16) $ (2,064.00) $ - 35 SWPPP - MANAGEMENT LS $ 4,000.00 1.0 1.00 - $ - $ 4,000.00 Page 63 of 76 Final Quantity Summary Midport Boulevard Phase III City Contact No. 894 RM -8155(748)--9D-07 AECOM PROJECT NO. 60491666 Item No. Item Unit Unit Cost Original Quantity Final Quantity Quanity Difference Increase/ Decrease Final Amount 36 SWPPP - QUALIFYING RAINFALL INSPECTION EACH $ 50.00 10.0 (10.00) $ (500.00) $ - 37 WATTLES - INSTALLATION LF $ 2.00 420.0 120.00 (300.00) $ (600.00) $ 240.00 38 WATTLES - REMOVAL LF $ 0.50 420.0 100.00 (320.00) $ (160.00) $ 50.00 39 SILT FENCE - INSTALLATION LF $ 2.00 1,600.0 1,150.00 (450.00) $ (900.00) $ 2,300.00 40 SILT FENCE - REMOVAL OF SEDIMENT LF $ 0.10 1,600.0 (1,600.00) $ (160.00) $ - 41 SILT FENCE - REMOVAL OF DEVICE LF $ 0.50 1,600.0 1,637.00 37.00 $ 18.50 $ 818.50 42 SPECIAL DITCH CONTROL RECP TYPE 3 SQ $ 19.00 343.0 309.00 (34.00) $ (646.00) $ 5,871.00 43 INLET PROTECTION DEVICE EACH $ 150.00 10.0 8.00 (2.00) $ (300.00) $ 1,200.00 44 INLET PROTECTION DEVICE MAINTENANCE EACH $ 50.00 10.0 8.00 (2.00) $ (100.00) $ 400.00 45 TWO-YEAR MAINTENANCE BOND LS $ 2,000.00 1.0 1.00 - $ - $ 2,000.00 1-1 REMOVE EXISTING HEADER, DRILL/GROUT BARS LS $ 1,046.36 1.0 1.00 - $ - $ 1,046.36 Increase/Decrease $ (11,717.94) Pay Est #1 $ 54,150.76 Original Contract Amount $ 559,975.14 Pay Est #2 $ 73,762.89 Change Order #1 $ 1,046.36 Pay Est #3 $ 132,453.76 Increase/Decrease Change Order $ (11,717.94) Pay Est #4 $ 213,990.76 Final Contract Amount $ 549,303.56 Pay Est #5 $ 6,870.40 Pay Est #6 $ 21,997.07 Pay Est #7 $ 18,612.74 Pay Est #8 $ 27,465.18 Total All Payments $ 549,303.56 Page64of76 CITY OF WATERLOO Council Communication Resolution approving Completion of Project and Recommendation of Acceptance of Work performed by Cedar Valley Corporation, of Waterloo, Iowa, at a total cost of $549,303.56 in conjunction with F.Y. 2016 Midport Boulevard Extension - Phase III, Contract No. 894. City Council Meeting: 12/12/2016 Prepared: 12/7/2016 REVIEWERS: Department Reviewer Action Date Engineering Thorson, Eric Approved 12/7/2016 - 11:00 AM Clerk Office Higby, Nancy Approved 12/7/2016 - 11:41 AM ATTACHMENTS: Description Type D Cont 894_comp cert Cover Memo SUBJECT: Submitted by: Recommended Action: Summary Statement: Source of Funds: Resolution approving Completion of Project and Recommendation of Acceptance of Work performed by Cedar Valley Corporation, of Waterloo, Iowa, at a total cost of $549,303.56 in conjunction with F.Y. 2016 Midport Boulevard Extension - Phase III, Contract No. 894. Submitted By: Eric Thorson, PE, City Engineer It is recommended that the project be accepted and that Council approve the "Certificate of Completion and Final Acceptance of Agreement Work" and authorize the Mayor to sign said document. I report that Cedar Valley Corporation, of Waterloo, Iowa, has completed the above referenced project in accordance with the plans and specifications. Page65of76 Form 640003 03-04 wd f-1 Iowa Department of Transportation CERTIFICATE of COMPLETION and FINAL ACCEPTANCE of AGREEMENT WORK COMPANY: Cedar Valley Corporation COUNTY/CITY: Black Hawk/Waterloo ADDRESS: 2637 Wagner Road PROJECT NO.: RM -8155(748)--9D-07 KIND OF WORK: PCC PAVEMENT - GRADE AND NEW AGREEMENT DATE: FIELD COMPLETION DATE: 11/21/2016 This is to certify that the work covered by the above referenced agreement has been completed in accordance with said agreement and is hereby accepted, subject to final audit of costs. SIGNATURE: DATE: 12/5 2016 Project Engineer (Res. Construction) (Area Engineer) (County) (City) Year (Consultant) *SIGNATURE: DATE: District (Construction) (Maintenance) (Local Systems) Engineer Year Approved and work accepted by the Board of Supervisors/City Council of this day of Year SIGNATURE: Chairman/Mayor Acknowledge completion of project in accordance with referenced agreement by the Iowa Department of Transportation this day of Year SIGNATURE: Iowa Department of Transportation *On Local State Assisted Projects District does NOT certify but acknowledges completion of project. DO NOT WRITE IN THIS BOX. CENTRAL OFFICE USE ONLY. (Check or Initial Appropriate Box) Office of Audits Copy to Company Copies to District Original to Files Page 66 of 76 CITY OF WATERLOO Council Communication Watercraft Ordinance Amendment (7-8-1: Use of Public Facilities). City Council Meeting: 12/12/2016 Prepared: 10/31/2016 REVIEWERS: Department Reviewer Action Date Leisure Services Huting, Paul Approved 10/31/2016 - 11:28 AM Clerk Office Felchle, Kelley Approved 11/2/2016 - 2:54 PM SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Background Information: Motion to receive, file, consider, and pass for the third time and adopt an ordinance amending the 2007 City of Waterloo Code of Ordinances by repealing Title 7 Public Ways and Property, Chapter 8 Leisure, Cultural and Arts Services, Section 1 Use of Public Facilities, Subsection F Non - motorized Watercraft In Katoski Greenbelt, in its entirety and enacting in lieu thereof a new Title 7 Public Ways and Property, Chapter 8 Leisure, Cultural and Arts Services, Section 1 Use of Public Facilities, Subsection F Non - motorized Watercraft. Submitted By: Paul Huting, Leisure Services Director Approve Watercraft Ordinance Change as recommended by the Leisure Services Commission. Proposed City Code: Changes are recommended by Staff and Leisure Services Commission. Non -motorized watercraft shall be permitted on all public lakes and ponds greater than 1 acre in size. A "non -motorized watercraft" means any type of boat, canoe, kayak, paddle board or any other craft that is manufactured for navigation on navigable bodies of water. A non -motorized watercraft does not include any floatable or inflatable object primarily designed for use in public or private pools. Wearable personal flotation devices are required while using City owned bodies of water. None. NA Todd Derifield has been in communication with Captain Leibold of the Waterloo Police Depaitment to develop proposed modifications to City Code as a result of concerns about inflatables being used at Greenbelt Lake. Included in the packet is the current ordinance 7-8-1: Use of Public Facilities. Paddleboards would be allowed under this ordinance change. Page 67 of 76 CITY OF WATERLOO Council Communication Motion to approve Change Order No. 1 in the amount of $19,550.00 to the Professional Services Agreement that was approved on September 6, 2016 with Via Rail Logistics, LLC, and authorize the Mayor and City Clerk to sign and fully execute all necessary documents. City Council Meeting: 12/12/2016 Prepared: 12/7/2016 REVIEWERS: Department Reviewer Action Date Planning & Zoning Schroeder, Aric Approved 12/7/2016 - 12:17 PM Clerk Office Higby, Nancy Approved 12/7/2016 - 12:29 PM ATTACHMENTS: Description Type o Change Order #1 Via Rail Backup Material Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Submitted By: Noel Anderson, Community Planning & Development Director Approve Resolution to authorize agreement. The City of Waterloo is working with Via Rail for the development of rail within the Midport area. This change order is addressing additional rail designs for potential rail projects located within the Northeast Industrial site. This change order includes data gathering and mapping, master plan and layouts and coordination with CN Rail. $19,550 Northeast TIF cash Page68of76 Feasibility Studies Budget Development Design Coordination Railroad Permitting Project Management Client Representation Personal Approach Logistics Planning Quality Assurance Expert Witness VIA RAIL mr LOGISTICS, LLC November 8, 2016 Mr. Noel Anderson Director of Planning and Zoning City of Waterloo - City Hall 715 Mulberry Street Waterloo, Iowa 50703 Sent via email: noel,anderson@waterloo-ia,org Cc: 1.sknbal@cedarvalleyalliance.cont VRL Project No: I6WCPD01 Change Order No. I- flail Access Due Diligence Contracted Services Task 1:Data Gathering and Mapping Completed Task 2:Master Plan Criteria and Concept Layouts 20% Complete Task 3: CN Coordination and Review Pending Task 4: Conceptual Master Plan and Presentation Pending Total Contracted Services Fee $14,300.00 Change Order No. 1 Via Rail will utilize existing site maps, Union Pacific Railroad (UP) corridor valuation maps, readily available topographic data, and alternative site layouts from to develop rail infrastructure that meets requirements and UP Rail Access. Via Rail will coordinate plan review and design criteria for the site between CLIENT, and UP representatives. Upon identification of an acceptable concept plan, Via Rail will begin Preliminary Engineering. In addition, a site meeting to observe rail corridor and evaluate existing conditions and any possible site constraints that would prevent the installation of' the proposed mainline switch. A project design meeting with CLIENT's development team will be conducted concurrently during this visit. In addition to addressing UP Mainline Switch installation, Via Rail will consider impact to adjacent roadways, preliminary design, track geometry both horizontal and vertical, grading requirements to match building site design, drainage and storm water management, and potential wetland, structural or utility encumbrances. The approved design will be presented to Stakeholders along with our Opinion of Probable Construction Costs. Not include in our proposal, _ soil borings, Eeotechnical report, environmental engineering. wetland report, topographic survey, final engineering and construction services. These services can be provided and coordinated when you deem necessary. Change Order No. 1 Fee: $19,550.00 Approved by: Print name: Title: Date: Via Rail Logistics, LLC 14727 Maribel Road, P.O. Box 137, Maribel, WI 54227 Cell: 414.405.7682 / Office: 920-367-2000 / Fax: 920-367-2090 bguido@viaraillogistics.com Page69of76 CITY OF WATERLOO Council Communication Motion to approve Change Order No. 2 in the amount of $17,750.00 to the Professional Services Agreement that was approved on September 6, 2016 with Via Rail Logistics, LLC, and authorize the Mayor and City Clerk to sign and fully execute all necessary documents. City Council Meeting: 12/12/2016 Prepared: 12/7/2016 REVIEWERS: Department Planning & Zoning Clerk Office Reviewer Schroeder, Aric Higby, Nancy ATTACHMENTS: Description o Change Order #2 Via Rail Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Action Approved Approved Type Backup Material Date 12/7/2016 - 12:20 PM 12/7/2016 - 12:30 PM Submitted By: Noel Anderson, Community Planning & Development Director Approve Resolution to authorize agreement. The City of Waterloo is working with Via Rail for the development of rail within the Midport area and the Northeast Industrial park. This change order is addressing survey work for rail design work to take place. $17,750 Northeast TIF cash Page 70of76 Feasibility Studies Budget Development Design Coordination Railroad Permitting Project Management Client Representation Personal Approach Logistics Planning Quality Assurance Expert Witness //A RAIL lir LOGISTICS, LLC November 29, 2016 Mr. Noel Anderson Director of Planning and Zoning City of Waterloo - City Hall 715 Mulberry Street Waterloo, Iowa 50703 Sent via email: noel.anderson@waterloo-ia.org Cc: 1. skubal@cedarvalleyalliance.com VRL Project No: 16WCPD01 Change Order No.2 - Topographic Survey We will provide the following services for the project: 1. Topographic survey for the site. 2. Boundary survey and plat of survey for the site. 3. Combining of topographic and boundary survey information into an ALTA survey. City Of Waterloo Responsibilities 1. Access to site and required flagging, permits for UP (If required, this will be direct billed to City; typically $1500.00 per day). 2. Title commitment and list of parties to certify the ALTA to, if an ALTA is required. Schedule We will begin our services upon receipt of this Agreement executed by you which will serve as a notice to proceed. We will complete our services within 15 working day(s) after we receive the countersigned Agreement and required information. Change Order Fee 1. Topographic Survey 2. Boundary Survey & Plat of Survey 3. Boundary/Topo Combined for ALTA 4. Project Management Total Lump Sum Change Order #2 Fee: $8,500.00 $6,000.00 $1,750,00 $1,500.00 $17,750.00 Via Rail Logistics, LLC 14727 Maribel Road, P.O. Box 137, Maribel, WI 54227 Cell: 414.405.7682 / Office: 920-367-2000 / Fax: 920-367-2090 Page 71 of 76 Contracted Services Task I:Data Gathering and Mapping Completed Task 2:Master Plan Criteria and Concept Layouts 30% Complete Task 3: CN Coordination and Review Completed Task 4: Conceptual Master Plan and Presentation Pending Original Contracted Services Fee $14,300,00 Change Order No. 1 Fee: $19,550.00 Change Order No. 2 Fee: $17,750.00 TOTAL REVISED CONTRACTED FEE: $51,600.00 Approved by: Print name: Title: Date: WATERLOO_CITY OF - MASTER PLANNING PROPOSAL Page 2 Page 72 of 76 CITY OF WATERLOO Council Communication Waterloo Water Works Board of Trustees meeting minutes of November 30, 2016 and December 1, 2016 on file in the Waterloo City Clerk's office. City Council Meeting: 12/12/2016 Prepared: 12/7/2016 REVIEWERS: Department Water Works Clerk Office Reviewer Clark, Dennis Higby, Nancy Action Approved Approved ATTACHMENTS: Description Waterloo Water Works Board of Trustees meeting a minutes of November 30, 2016 on file in the Waterloo City Clerk's office. Waterloo Water Works Board of Trustees meeting a minutes of December 1, 2016 on file in the Waterloo City Clerk's office. SUBJECT: Submitted by: Type Cover Memo Cover Memo Date 12/7/2016 - 9:41 AM 12/7/2016 - 9:50 AM Waterloo Water Works Board of Trustees meeting minutes of November 30, 2016 and December 1, 2016 on file in the Waterloo City Clerk's office. Submitted By: Dennis Clark, General Manager Page 73 of 76 Board of Water Works Trustees held their regular meeting on Wednesday, November 30, 2016, with Terry Kuntz, Chairman; Mary Potter, Vice - Chair; and Scott Wienands, Trustee; present. Also in attendance: Tom Lind, Waterloo City Council Member; Rick Wilberding, Distribution Department Manager; and Dennis Clark, General Manager. The Board approved to adopt: the agenda; the minutes of the regular meeting and executive session of October 20, 2016; the Monthly Revenue and Expense Summary; the General Fund Balance and Investments; a resolution to cause $2,800.00 for service line repair to be assessed to the property taxes of 226 Boston Avenue; a motion to receive and place on file the Proof of Publication of Notice of Public Hearing for the Waterloo Water Works Budget for Calendar Year 2017; to hold the public hearing, a motion to close the hearing with no oral or written comments; a resolution to adopt the 2017 Budget; a resolution to approve completion of project and acceptance of public improvements for the 2016 Water Main Preparations Project; a resolution to approve establishment of cafeteria plan for employee share of health insurance premiums and to approve 2017 employee health insurance; a resolution to approve Discretionary Advisory Agreement and Client Information and Suitability Form for the Waterloo Water Works Pension Plan; a motion to receive and place on file AWWA Salary Survey information; a report from Byrnes & Rupkey regarding the General Manager search; and to set the date of next regular Board meeting as Wednesday, December 21, 2016 at 8:00 a.m. Payment of the following bills: Aable Pest Control ABM Janitorial ACCO Unlimited Advanced Systems Al Gordon Plumbing & Heating Alliance Benefit Group Aramark Uniform AWWA Benton's Sand & Gravel BerganKDV Black Hawk County Auditor Black Hawk County Treasurer, MIS Black Hawk Waste Disposal Blough, Barry BMC Aggregates Bowers Masonry Concrete Campbell Supply Cedar Valley Sportsplex Cedar Valley United Way CenturyLink Charles Schwab Institutional City of Raymond City of Waterloo City of Waterloo Clark, Dennis CliftonLarsonAllen LLP Cogsdale Corp. Community Bank & Trust Courier Communications Crossroads Auto Repair Cunningham, David Dell Marketing Dex Media East Electrical Engineering & Equipment Electronic Engineering EMA, Inc. Fastenal Ferguson Enterprises Fleming's Landscaping & More Services Services Supplies Services & Software Support Repairs Services Services Standards Project Consulting Services Water & Sewer Bond Services Services Reimbursement Supplies Services Supplies Payroll Deduction Payroll Deduction Services Pension Sewer, Garbage & Yard Waste Sewer, Garbage & Storm Water Projects Reimbursement 2015 Audit CIS Project Services Legal Ad Services Reimbursement Computers Services Supplies Services Consulting Services Supplies Supplies Services 24.25 1,041.50 22,860.20 3,362.69 450.00 185.00 237.58 767.00 59,263.42 112.00 35,772.23 6,695.94 104.00 41.98 3,652.46 13,500.00 402.26 206.62 87.50 209.00 45,413.00 19,841.50 1,119,824.85 77,950.33 615.33 4,000.00 5,035.00 353.89 80.37 640.00 1,418.70 1,256.42 32.50 398.36 329.45 2,480.00 56.97 123.37 2,625.00 Page 74 of 76 Foster's Supplies 109.40 Frickson Bros. Excavating Repairs 825.00 Gierke -Robinson Supplies 1,528.45 Hach Co. Supplies 1,630.22 Hawkeye Alarm Signal Services 85.00 HD Supply Waterworks Supplies 10,375.00 Hewlett-Packard Computer 573.16 Hogan & Hansen Services 674.73 HyVee Supplies 381.74 Iowa Dept. of Natural Resources Water Use Permit 66.00 Iowa Municipalities Workers' Insurance 4,285.00 Compensation Assoc. Iowa One Call Services 841.50 IPERS Pension 18,525.54 IWI Motor Parts Supplies 248.78 K & R Consulting Group Services 105.00 Kelly Services Services 2,610.62 Kerns, Steve Reimbursement 50.0 Keystone Lab Testing 1,192.00 Kwik Trip Fuel 2,782.39 Larson, Travis Reimbursement 50.00 McDonald Supply Supplies 61.76 Menards Supplies 1,505.62 Municipal Supply Supplies 929.54 Mutual Wheel Supplies 67.25 NAPA Auto Parts Supplies 49.71 Payroll 92,746.48 Postmaster Postage 1,497.50 Professional Office Services Services 6,487.98 Public Employees Credit Union Payroll Deduction 9,555.00 Radio Communications Services 210.67 Refunds 4,570.89 Robbins, Tim Reimbursement 250.44 Rochester Armored Car Services 234.76 Schimberg Co. Supplies 722.72 Schumacher Elevator Services 491.38 Scot's Supply Supplies 63.75 Secretary of State Notary Renewal 30.00 Sensus Metering Systems Supplies 344.64 Service Signing Services 250.00 SJE-Rhombus Services 625.00 Snyder & Associates Services 22,700.00 Staples Advantage Supplies 135.27 State of Iowa Treasurer Sales Tax 59,531.30 Storey Kenworthy Supplies 838.11 Swisher & Cohrt Legal Services 18.50 Teamsters Local Union #238 Payroll Deduction 1,075.00 Treasurer, State of Iowa State Tax 11,570.00 Treasurer, State of Iowa Treasurer Hunt 1,848.04 U.S. Cellular Services 41.91 US Dept. of Treasurer Federal Tax 43,022.01 Utility Equipment Supplies 780.04 Van Meter Inc. Supplies 205.20 Van Meter Inc. Issued in Error 5,523.00 Van Wert Inc. Services 5,523.00 Voya Financial Payroll Deduction 7,940.00 Watco Construction Repairs 5,548.10 Waterloo Water Works Reimbursement 11,912.17 Wellmark Blue Cross Blue Shield Insurance 46,387.82 Wilberding, Rick Reimbursement 50.00 WATERLOO WATER WORKS ATTEST: $1,823,734.76 Secretary Page 75 of 76 Board of Water Works Trustees held a special meeting on Thursday, December 1, 2016, with Terry Kuntz, Chairman; Mary Potter, Vice -Chair; and Scott Wienands, Trustee; present. Also in attendance: Tom Lind, Waterloo City Council Member; Rick Wilberding, Distribution Department Manager; and Dennis Clark, General Manager. The Board approved to adopt: the agenda; to adjourn to Executive Session for evaluations of professional competency of candidates for the General Manager position; to reconvene the Board meeting, and to adjourn the meeting. WATERLOO WATER WORKS ATTEST: Secretary Page 76 of 76