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HomeMy WebLinkAboutCouncil Packet - 12/19/2016HUMAN RESOURCES COMMITTEE 5:05 PM, December 19, 2016 Harold E. Getty Council Chambers Members Ron Welper Chairperson Jerome Amos Jr. Vice Chairperson All Council Members Roll Call Approval of Agenda 1. Request from the Director of Waste Management Services Department for authorization to begin the Civil Service process for Maintenance Foreman and make an appointment from the list. Adjournment Kelley Felchle City Clerk CITY OF WATERLOO Council Communication Request from the Director of Waste Management Services Department for authorization to begin the Civil Service process for Maintenance Foreman and make an appointment from the list. City Council Meeting: 12/19/2016 Prepared: 12/15/2016 REVIEWERS: Department Waste Management Clerk Office Waste Management Waste Management Waste Management Clerk Office Reviewer Hoambrecker, Steven Higby, Nancy Higby, Nancy Lewis, Carrie Higby, Nancy Higby, Nancy Action Approved Rejected Rejected Approved Approved Approved ATTACHMENTS: Description ❑ Maintenance Foreman - Personnel Requisition Form ❑ Maintenance Foreman -Job Description Personnel Requisition Plant Maintenance Foreman Questions SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Type Cover Memo Cover Memo Cover Memo Date 12/15/2016 - 8:39 PM 12/16/2016 - 9:58 AM 12/16/2016 - 9:58 AM 12/16/2016 - 11:15 AM 12/16/2016 - 11:14 AM 12/16/2016 - 11:14 AM Request from the Director of Waste Management Services Department for authorization to begin the Civil Service process for Maintenance Foreman and make an appointment from the list. Submitted By: Director of Waste Management Services. Steve Hoambrecker Request Approval Request is to begin Civil Service process and make an appointment from the list. $60,694/$90,950.52 w/benefits 520-14-5200 1111 This is a working foreman position that supervises 6 maintenance Background Information: mechanics. Not filling this position would create delay in keeping things maintained in a timely manner. PERSONNEL REQUISITION FORM RECEIVED DEC 0 0 2016 heck as applicable: To start recruiting or civil service process and/or ® To fill a vacancy ❑ Active Civil Service List Expires: A proposed job description and questionnaire must accompany this form at time of submission to Human Resources. Position Title: Maintenance For Ian Department: Waste Management Services Reports To: Director, WMS Work Location: Waste Manageament Services Employment Status: Regular Full Time ❑ Temporary Full Time from to ❑ Regular Part Time ❑ Temporary Part Time from to ❑ Regular 7 -Month ❑ Intern/Co-op Student from to Type of Position: Recommended Recruitment Sources: Civil Service Position: Yes ❑ No ® Internal Posting Only Bargaining Position: ® Yes ❑ No ❑ Internal Posting and External Advertising Bargaining Group: 177 Non -bargaining Position: ❑ Yes ❑ No ************************************************************************************************* Complete the following if the requisition is to fill a vacancy: ❑ New Position or ® Replacement Position for: Richard Olson, Maintenance Foreman (Specify name and title of former incumbent) Date incumbent terminated employment: 2/10/17 Date of fmal payout: 3/03/17 Anticipated start date: 4/1/17 No. of hours/week: 40 Work schedule: 7am-3pm Justification of need for position: What are the likely consequences if the position is not filled? This is a working foreman position that supervises 6 maintenance mechanics. Not filling this position would create delay in keeping things maintained in a timely manner. APPROVALS Annual salary requirements: $60,694 Hourly Rate: $29.18 Benefits: (Payroll taxes, pension, health ins.- assuming family) Is position budgeted for this and future FYs? ® Yes ❑ No If no, how will position be funded? Approved subject to the following conditions: ubmitting :+ +ttsti� : ead D e c 6/, � t ,�. I is ./ L/(, Chie Financial Officer Date Human Resources Committee Chairperson Date Created 8/7/2014 L.�u�► t a ti A, ate» _ f Cite Jerk/Human Resources Director rD1?L1441 Any current full time regular City of Waterloo employee who meets the minimum qualifications is eligible to apply. HOW TO APPLY All qualified employees must submit a cover letter and resume detailing education and experience by going to the applicable link you received in an email or that was sent to the department clerical staff. Hand -delivered resumes or resumes sent by email directly to Human Resources will no longer be accepted. Deadline is a time and date to be determined. CITY OF WATERLOO, IOWA CIVIL SERVICE NOTICE PROMOTIONAL EXAMINATION WASTE WATER SYSTEMS MAINTENANCE FOREMAN DEPARTMENT SALARY FLSA CIVIL SERVICE BARGAINING UNIT WASTE MANAGEMENT SERVICES $29.18 per hour NON-EXEMPT INCLUDED MUNICIPAL EMPLOYEES LOCAL #177 GENERAL STATEMENT OF DUTIES Technical working foreman's position under the general direction of the Treatment Operations Supervisor or the Assistant Director Collection Systems/Maintenance and Waste Management Director responsible for planning, coordinating, scheduling, inspecting, and supervising the efficiency and safety of all maintenance functions, flood control, storm and sanitary lift station repair, waste water collection systems, waste water treatment plant and other repair projects. Requires well-rounded understanding of mechanical, instrumentation systems and hydraulics as it relates to a large pollution control plant and related equipment and facilities. Supervises maintenance mechanic employees. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) These functions are considered essential for successful performance in this job classification. 1. Develops and implements an ongoing preventive maintenance program for all waste water and sewer structures and facilities. 2. Coordinates and inspects the maintenance and repair of the sanitary and storm lift stations, flood control system and waste water treatment plant. 3. Plans and supervises the maintenance, upkeep and repair of department machinery and equipment. 4. Orders/obtains quotes and maintains an inventory of parts, equipment and supplies/materials for the efficient operations of the lift stations, waste water treatment plant and other facilities. 5. Assists in the formulation and preparation of maintenance budget, capital improvements planning, costing and construction planning. 6. Assists Waste Management Director in ensuring all related maintenance programs are in compliance with regulatory guidelines. 7. Plans, coordinates and supervises maintenance mechanic employees and contractors in scheduled and emergency maintenance activities. 8. Assists with orienting new maintenance employees and training subordinates. 9. In coordination with Treatment Operations Supervisor or Assistant Director Collection Systems/Maintenance, sets up safety training programs for staff and ensures that all employees receive initial and ongoing safety training including hazardous materials, confined space entry and personal protective equipment training. 10. Performs administrative duties including assisting with budget preparation, personnel evaluations, interviewing and disciplinary actions. 11. Approves vacation, other time off requests, after hours overtime and provides adequate coverage during staff absences. 12. Lifts, moves, carries, pushes and pulls objects weighing up to one hundred pounds with assistance as needed. 13. Works outside in all weather conditions; works near and around mechanical, hydraulic and electrical hazards; noise level is loud; atmosphere may contain dust, infectious waste, toxic and explosive gases or unfavorable natural ventilation; visibility might be poor and mobility limited; walking surface may be wet or slippery. 14. May stoop, kneel, reach, turn, crawl, climb or crouch for an extended period of time in cramped or difficult to reach areas. 15. Enters and works in confined spaces with entry space being as small as twenty-two (22) inches using permanent or portable vertical ladders at a depth of up to forty (40) feet; climbs and works at heights up to fifty (50) feet. 16. Compiles reports, performs data entry and completes forms on personal computer using the applicable software. 17. Works independently and with others with minimum supervision. 18. Attends work regularly at the designated place and time. 19. Performs all work duties and activities in accordance with City policies, procedures and OSHA, City and Waste Management Services safety rules and regulations. 20. Performs all other related duties as assigned. REQUIRED KNOWLEDGE & ABILITIES 1. Thorough knowledge of the practices, equipment, materials and methods necessary to maintain a comprehensive waste water collection system and waste water treatment plant and systems. 2. Basic knowledge of hydraulics and flood control systems. 3. Knowledge of pumps, piping, valves, gates, joints, and mechanical plumbing systems utilized in waste water collection system and treatment plants. 4. Knowledge of occupational hazards and the safety precautions necessary in maintenance operations. 5. Ability to plan, assign, schedule, supervise and review work of subordinate employees. 6. Ability to solve problems and make independent decisions and recommendations that involve maintenance and sanitary and storm sewer lift station maintenance. 7. Ability to oversee the development, implementation, and ongoing service of the preventative maintenance program. 8. Ability to diagnose maintenance and repair problems and to make equipment repairs. 9. Ability to read blueprints and construction specifications. 10. Ability to review work logs and statistical data and present facts and findings clearly and concisely. 11. Ability to enforce rules, policies and procedures; ability to observe and enforce appropriate safety precautions. 12. Ability to understand, give and carry out written and verbal instructions and respond to questions from supervisors, elected officials and coworkers. 13. Ability to discuss work related issues with the public tactfully and promptly in a clear, concise and easily understandable manner. 14. Ability to complete assigned work without direct supervision. 15. Ability to operate a personal computer and to learn related software applications, enter and retrieve information on a computer, maintain records and files, develop computer-generated reports and update records. 16. Ability to consult and communicate orally and in writing to read, analyze, record and interpret complex technical data, review materials on a variety of projects, present facts and findings clearly and concisely, give advice and recommendations, and respond to questions by the public, public officials, coworkers and contractors; ability to prepare written reports, complete forms and perform required record keeping. 17. Ability to maintain effective working relationships with other City departments, supervisor and subordinates. 18. Ability to work independently and with others with little or no supervision. 19. Ability to work with people from a broad variety of social, economic, racial, ethnic and educational backgrounds. ACCEPTABLE EXPERIENCE & TRAINING High school graduate/GED; Associate's Degree in a related field with a minimum of five (5) years experience in waste water maintenance OR Any equivalent combination of education and experience that provides the knowledge, skills and abilities necessary to perform the work. 2. Must obtain a Grade II Waste Water Operator Certificate from the State of Iowa within two (2) years of appointment. 3. Iowa Class A or B Commercial Driver's License and good driving record based on City of Waterloo driver performance criteria. Disciplinary action or continuing employment status may be considered for the following: four or more moving violations within the previous three years, three or more moving violations within the previous one year or loss of license or conviction for OWI, reckless driving or other major moving violation within the previous five years; two or more at -fault accidents within a three- year period while driving on City business; a combination of three or more at -fault accidents within a three-year period. Driving record will be reviewed at least annually. ESSENTIAL PHYSICAL ABILITIES The following physical abilities are required with or without accommodation. 1. Sufficient strength to perform assigned tasks including but not limited to lifting and carrying up to one hundred (100) pounds with assistance as needed. 2. Sufficient physical and mental stamina to work double shifts during flood or other weather emergencies. 3. Sufficient speech and hearing that permits the employee to communicate effectively with coworkers and supervisors over the telephone and radio. 4. Sufficient personal mobility that permits the employee to operate vehicles in all types of weather, move from one Waste Management Services facility to another and work in cramped spaces or difficult to reach areas. 5. Sufficient manual dexterity and coordination for safe operation of manual and powered equipment; ability to grasp/grip tools, switches and valves. 6. Sufficient depth perception, peripheral vision and color vision to work around machinery, operate equipment and identify indicator lights on control panels. 7. Sufficient hearing to diagnose machinery problems, to communicate with coworkers and for safety purposes. MISCELLANEOUS 1. Required to wear personal protective equipment, such as safety shoes, safety glasses, hardhat and hearing protection. 2. Required to wear standard uniform as supplied by City. 3. A new employee, must comply with the City of Waterloo Residency Policy for Critical Employees (must live within 10 -mile radius of Waterloo City Hall) within six month probationary period. For current employee, must comply with Residency Policy in effect during initial hire date. Must maintain a local telephone number in order to be contacted during emergencies. 4. Required to submit to Department of Transportation requirements for CDL driver's including pre- employment, post -accident, reasonable suspicion, random and return-to-duty/follow-up alcohol and drug testing. 5. For a new employee, the City of Waterloo requires a physical examination by a physician of the City's choice, including a drug test, to determine if an applicant is capable of performing the essential functions of this job classification. Failure to pass these tests will result in withdrawal of employment offer. 6. For a new employee, the City of Waterloo reserves the right to conduct a background investigation including education, employment and criminal history checks on any applicant being considered for this position 7. Required to submit to Civil Service examination procedures including oral interview testing. A new employee may be required to prove mechanical aptitude. WORK SCHEDULE Generally 7:00 a.m. to 3:00 p.m. Monday through Friday. Hours may vary based on flexible scheduling or needs of the department. Must be available outside of and in addition to these hours for City meetings and emergency activities that require the attendance of the Maintenance Foreman. Will also be required to be on call twenty-four hours a day, seven days a week on rotating basis with other department foremen as required by department director. ORAL EXAMINATION Qualified applicants will be required to appear before an oral examination panel consisting of a minimum of three people who have expertise in the areas being tested. An applicant must receive a minimum average score of 60 points out of 100 to achieve a passing score on the oral examination. The top applicants, as ranked by their scores will be the individuals placed on the certified list. TESTING DATE All qualified employees who apply by the deadline date will be notified of the time, place and date of the examination. A.A./E.E.O. Minority, female & disabled individuals are encouraged to apply. WASTE WATER SYSTEMS MAINTENANCE FOREMAN PROMO DESCRIPTION 16 December 2016 PERSONNEL REQUISITION PLANT MAINTENANCE FOREMAN The following questions are provided as guidelines to assist you in developing your rational for the position of PLANT MAINTENANCE FOREMAN in the Waste Management Services Department. Depending upon your situation, some questions may or may not apply. Please provide written responses to these questions as part of your preparation for meeting with the Mayor. Supplemental recommended job title change comment: I am suggesting that the job title be upgraded to add Assistant Director, primarily to potentially better attract candidates. That essential job duty was already in the job description. (1) What are the key job responsibilities of this position? This position mainly will be responsible for coordination and supervision of all maintenance functions of the City's plant and lift station maintenance. (2) Can the job responsibilities of this position be assigned to other employees within the department? If no, why not? No, not really. Typically the most senior mechanics fill in when the foreman is absent, however, this area really needs a team leader overseeing and coordinating the preventive maintenance tasks that need performed to insure continuous operation of the WTP and lift stations. (3) How is the work of this position being accomplished now? It is being covered on by the existing foreman. (4) Are the filled positions in your department currently being utilized to their maximum potential? Yes, in fact failure to fill this position would retard proactive equipment maintenance. (5) How would filling this position meet the needs of your department or the City on either a short-term basis (if temporary position) or a long-term basis (if a regular position)? It will provide the oversight to insure facility maintenance routine and non- routine are properly completed. (6) What cost savings or revenues, if any, would your department or the City realize if this position is filled? By insuring proper maintenance is performed, it will keep equipment operational minimizing long term more expensive repairs. (7) If you are paying overtime or comp time within your department to accomplish this work now, how much overtime or comp time has been Note: Forward completed questionnaire to Human Resources Department with original copy of Personnel Requisition form. paid out or earned that is directly attributable to this position and over what period of time? With the position currently filled none. Failing to fill this position will the program maintenance short, resulting in more ling term maintenance. (8) How has the work load or demands of your department changed in comparison to your staffing levels over the past three fiscal years? Provide statistics if possible. No physical stats, but aging equipment always requires more maintenance. (9) If this position is not filled, what affect will it have on your department? What work will not get done? What costs will you incur? Please be as specific as possible. With increase in facilities to maintain (new lift stations for flood control) and aging equipment, failure to properly maintain will result in more long term costs to the city. (10) How do you cover the responsibilities for this position whenever the incumbent is out on vacation? It is filled by the most senior maintenance person. That is generally accepted for short periods of time, but for a long term, will minimize the overall maintenance that can be performed. (11) Is it possible that the City could outsource this position to an outside agency? If so, what savings, if any, would the City realize as a result of this change? I would say direct outsourcing is not applicable unless the whole operations were outsourced. (12) How would you rank this position in terms of its contribution to City business in comparison with other positions reporting to you? Extremely high, proper maintenance needs to be performed or more expensive long term costs will be incurred. (13) How does this position impact the Goals and Objectives for the City adopted by the City Council? Most notably would be current Goal #8, "Encourage efficiency improvements within the City's operations". Filling of this position will provide more direct oversight with observations and associated recommendations to potentially improve overall work productivity.