HomeMy WebLinkAboutAECOM-Supp Agmnt #1- Ugrade Instr & Control Systems-5/23/2016CITY OF WATERLOO
Council Communication
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Resolution approving Supplemental Agreement No. 1 with AECOM Technical Services, Inc., of
Waterloo, Iowa, in the estimated amount payable of $85,600.00 related to Upgrade Instrumentation and
Control System Waterloo WPCF, and authorize Mayor to execute said document.
City Council Meeting: 5/23/2016
Prepared: 5/17/2016
Resolution approving Supplemental Agreement No. 1 with AECOM
SUBJECT: Technical Services, Inc., of Waterloo, Iowa, in the estimated amount
payable of $85,600.00 related to Upgrade Instrumentation and Control
System Waterloo WPCF, and authorize Mayor to execute said document.
Submitted by: Submitted By: Eric Thorson, PE, City Engineer
The scope of services will encompass and include detailed work,
Summary Statement: services, materials, equipment, personnel and supplies necessary to
provide construction -related services and engineering assistance to the
City for the SRF process.
Expenditure Required:
Source of Funds:
estimated $85,600.00
ACOM
AECOM 319-232-6531 tel
501 Sycamore Street 319-232-0271 fax
Suite 222
Watertoo, towa 50703
www.aecomCOm
CITY OF WATERLOO
UPGRADE INSTRUMENTATION AND CONTROL SYSTEM
WATERLOO WPCF
CONSTRUCTION -RELATED SERVICES
SIJPPLEMENTAL AGREEMENT NO. 1
WHEREAS, a Professional Service Agreement was entered into by the City 01 Waterloo, Iowa,
(Client), 715 Mulberry Street, Waterloo, Iowa, and AECOM Technical Services, Inc. (ATS), 501
Sycamore Street, Suite 222, Waterloo, lowa, dated July 13, 2015, for desigri of the Waterloo WPCF
- Upgrade lnstrumentation and Control System, and
WHEREAS, the Client and ATS now desire to enter into Supplemental Agreement No. 1 for
providing construction -related services for the project and State Revolving Fund application
assistance.
NOW THEREFORE, it 16 mutually agreed to amend the original Professional Service Agreement as
follows:
A. Project Description
This project 5 an upgrade of the lnstrumentation and Control System at the Waterloo Water
Pollution Control Facilities (WPCF). The existing computer hardware running the treatment
plant control system is obsolete and unreliable. This has made maintenance of the existing
systems difficult. This project will replace the programmable logic controllers (PLCs),
personnel computer workstations (PCs), and outdated networking system running the plant
control system with industry standard equipment, software platforms, and Ethernet/fiber
optics redundant communications network. With this upgraded system, the WPCF staff
(given proper password privileges) will have the ability to monitor the entire plant from
anywhere a PLC or workstation is Iocated at the plant.
The City would like to obtain State Revolving Fund (SRF) loan for the construction of this
project. Obtaining the loan 15 a multi -step process that requires the input of the City, lowa
Department of Natural Resources (lowa DNR) and the design engineer. Each entity has
various responsibilities at various stages of the loan acquisition process. ATS will provide
engineering assistance to the City for the SRF process.
B. Scope of Services
The Scope of Services will encompass and include detailed work, services, materials,
equipment, personnel and supplies necessary to provide construction -related services and
engineering assistance to the City for the SRF process. The Scope of Services 5 further
defined as follows:
Task 1 - Assiqn Project Manacjor. Assign a project manager who will coordinate project
activities and will be the principal liaison between the Client, ATS and regulatory agencies.
ACOM
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Task 2 - SRF Proiect lnitiation Items. ATS will submit a work record request to the Iowa
DNR to establish the project as one marked for SAF funding. ATS will participate in the
Project Initiation Meeting with the City and the lowa DNR. This includes preparing
preliminary project design information to present at the meeting and to answer any
technical questions as related to the project.
Task 3 - Facility PIan Preparation. ATS will prepare a facility plan for the project per
requirements of lowa Wastewater Faciijties Design Standards, Chapter 11, Section 11.2, as
required for the SRF process.
Task 4 - lntended Use Plan (IUP) Application Preparation and Public Hearinq. ATS will
prepare IUP Application required for SRF. The Environmental Checklist and Associated
Items will also be prepared to assist the lowa DNR with an environmental review. ATS will
participate in the public hearing for the project and help answer any concerns from the
public regarding the project.
Task 5 - Contract Document Execution. Assist the Client in assembling the contract
documents for execution by tho Contractor and the Client.
Task 6 - Preconstruction Conference. Conduct a preconstruction conference with
representatives of the Contractor, Client, ATS and affected utilities.
Task 7 - Horizontal and Vertical Control. Provide horizontal and vertical control for the
project which includes grade stakes for alignment and grade of proposed fiber optic lines
between plant buildings.
Task 6 - Submittals. Review shop drawings and other submittals as required of the
Contractor by the contract documents tor conformance with the design concept of the
project and compliance with the information given in the contract documents.
Task 9 - Proiect lntentions. Answer design interpretation questions from the Client,
Contractor, review staff and appropriate agencies.
Task 10 - Contractor Pavment Applications. Process monthly applications for payment
submitted by the Contractor and forward to the Client for execution with recommendations
for approval and payment.
Task 11 - Field Testing Conformance Review Assistance. Witness/provide, where
applicable, field testing of the facilities furnished under the contract to assist in determining
conformance with the contract documents.
Task 12 - Site Visits bv Desiqn Personnel. Visit the construction site by design personnel at
appropriate stages of construction to review the quality of the work and to determine, in
general, whether the work conforms to the contract documents.
Task 13 - Chanqe Order Preparation and Processinq. Assist the Client and Contractor in
preparing and processing contract change orders.
Task 14 - Field Observation. Provide periodic field observation during construction to
review the work of the Contractor to determine if the work is proceeding in general
accordance with the contract documents and that completed work appears to conform to
the contract documents. Statfing requirements may be adjusted during the project in
relation to the level of construction activity.
AXOM
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Task 15 - Conformance Urxlates to Client as Needed. Fleport to the Client any work
believed to be unsatisfactory, faulty or defective or does not conform to the contract
documents, and advise Client of any work that should be corrected or rejected.
Task 16 - Evaluate Contractors SuQqestions for Modifications. Consider and evaluate
Contractor's suggestions for modifications and report them with recommendations to the
Client.
Task 17 - Maintain Files durinq Proiect. Maintain files for correspondence, reports of the
job conferences, shop drawings and sample submissions, reproductions of original contract
documents ineluding addenda, change orders, field modifications, additional drawings
issued subsequent to the execution of the contract, Engineer clarifications and
interpretations of the contract documents, progress reports and other project -related
documents.
Task 18 - Operation and Maintenance Manuals. Compile Equipment Manufacturer's and
Vendors Operation & Maintenance (O&M) material from Contractor and distribute two sets
of O&M manuals to the Client at the completion of the project.
Task 19 - Start -Up Traininq Coordination. Coordinate and attend one -day training and
start-up sessions by Contractor and equipment manufacturer(s) to orient Client's operating
personnel in operation of the facilities.
Task 20 - Review of Prolect. Participate in a review of the project with the Client and review
staff near project completion and prepare a list of items to be completed or corrected.
Task 21 - Field Observation of Comrleted Proiect. Participate in a field observation of the
completed project with the Client and review staff before a final application for payment is
processed for the Contractor.
Task 22 - Revised Plans Showinq Chancies Made Durinq Construction. Provide the Client
with a copy of revised drawings of the constructions plans for the project based on the
construction observation records of the review staff and Contractor showing those changes
made during construction considered significant.
Task 23 - Documentation Close -Out. Assist the Client with the final close-out
documentation from the Contractor.
Not lncluded in the Scope of Services
The following are EXCLUDED from this Scope of Services. These services may be
included, if requested, as part of an amendment to this scope:
1. Sponsored Project Documentation: The City may be interested in pursuing "water
resource restoration sponsored projects" that may be tied to the primary SRF project.
This scope does not include coordination to pursue these projects.
2. The lowa DNR environmental review rnay require impact mitigation, vibrational
monitoring, wetland creation or other actions. Meeting the requirements of the
environmental review is not included in this scope but could be added by amendment if
required.
AZCOMPage 4
III. Compensation
Compensation for the above services will be on an hourly basis in accordance with Part VI
of the original agreement and shall be segregated from the fees in the original agreement.
The estimated fee is Eighty -Five Thousand Six Hundred Dollars ($85,600.00).
IV. In all other respects, the obligations of the Client and the Consultant shall remain as
specified in the Professional Services Agreement dated July 13, 2015.
IN WITNESS WHEREOF, the parties hereto have executed this Supplemental Agreement No. 1 as
of the dates shown below:
AECOM TECHNICAL SERVICES,
INC.:
By B w r NI , Date May 17, 2017
Douglas W. SchinkLeP.E.
Associate Vice President
APPROVED FOR CITY OF WATERLOO:
By:� ) � Date S/23A b
Quentin Hart
Mayor
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