HomeMy WebLinkAboutAECOM Supp Amnt #1 - FY17 Flow Equal Cont No. 880-5/23/2016CITY OF WATERLOO
Council Communication
Resolution approving Supplemental Agreement No. I with AECOM Technical Services/Inc., of
Waterloo, Iowa, in the estimated amount payable of $88,000.00 related to the FY 2017 Flow Equalization
Facility Overflow Connection to Satellite WPCF, Contract No. 880, and authorize Mayor to execute said
document.
City Council Meeting: 5/23/2016
Prepared: 5/17/2016
REVIEWERS:
Department Reviewer Action Date
Engineering Thorson; Eric Rejected 5/17/2016 - 5:14 PM
ATTACHMENTS:
Description Type
L3 Flow equalization supp agreement 1 Cover Memo
Resolution approving Supplemental Agreement No. 1 with AECOM
Technical Services, Inc., of Waterloo, Iowa, in the estimated amount
SUBJECT: payable of $88,000.00 related to the FY 2017 Flow Equalization Facility
Overflow Connection to Satellite WPCF, Contract No. 880, and
authorize Mayor to execute said document.
Submitted by: Submitted By: Eric Thorson, PE, City Engineer
The scope of services will encompass and include detailed work,
Summary Statement: services, materials, equipment, personnel and supplies necessary to
provide construction -related services and engineering assistance to the
City for the SRF process.
Expenditure Required:
Source of Funds:
estimated $88,000.00
ACOM
AECOM 319-232-6531 tet
501 Sycamore Street 319-232-0271 fax
Suite 222
Waterloo, Iowa 50703
www.aeCOm .Com
CITY OF WATERLOO
FLOW EQUALIZATION FACILITV OVERFLOW
CONNECTION TO SATELLITE WPCF
CONSTRIJCTION-RELATED SERVICES
SUPPLEMENTAL AGREEMENT NO. 1
WHEREAS, a Professional Service Agreement was entered into by the City ot Waterloo, Iowa,
(Client), 715 Mulberry Street, Waterloo, lowa, and AECOM Technical Services, Inc. (ATS), 501
Sycamore Street, Suite 222, Waterloo, Iowa, dated August 18, 2014, for design of the FIow
Equalization Facilities Overtlow Connection to Satellite WPCF, and
WHEREAS, the Client and ATS now desire to enter into Supplemental Agreement No. 1 for
providing construction -related services for the project and State Revolving Fund application
assistance.
NOW THEREFORE, it is mutually agreed to amend the original Professional Service Agreement as
follows:
A. Project Description
The FIow Equalization Facility (FEQ) overflow connection to Satellite WPCF project
includes a controlled gravity line from the FEQ basin to the Satellite treatment facility and a
return line to the Easton treatment facility and to the anoxic selector basin. The flow from
the FEQ will be directed to the Satellite and additionally Easton facilities during wet weather
flow period. Flows in excess of the FEQ basin capacity currently are directed to the Cedar
River, resulting in a bypass condition as defined by EPA. The Satellite, and possibly part of
Easton, will be used for additional flow equalization. Water stored and equalized in these
facilities will be returned to the anoxic selector basin for treatment once peak flow
conditions have passed. ln the event of extended wet weather, excess fiows over the
capacity of the storage provided by FEQ basin, Satellite, and part of Easton, will be blended
with treated effluent as allowed per the current NPDES permit for the WPCF. The blended
flow will be directed to the UV disinfection unit prior to discharge to the river.
The City would like to obtain State Revolving Fund (SRF) loan for the construction of this
project. Obtaining the loan is a multi -step process that requires the input of the City, Iowa
Departrrient of Natural Resources (lowa DNR) and the design engineer. Each entity has
various responsibilities at various stages of the loan acquisition process. ATS will provide
engineering assistance to the City for the SRF process.
B. Scope of Services
The Scope of Services will encompass and include detailed work, services, materials,
equipment, personnel and supplies necessary to provide construction -related services and
engineering assistance to the City for the SRF process. The Scope of Services is further
defined as follows:
Task 1 - Assiqn Proiect Manaqer. Assign a project manager who will coordinate project
activities and will be the principal liaison between the Client, ATS and regulatory agencies.
A:COM
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Task 2 - SRF Project Initiation Items. ATS will submit a work record request to the lowa
DNR to establish the project as one marked for SAF funding. ATS will participate in the
project initiation meeting with the City and the lowa DNR. This includes preparing
preliminary project design information to present at the meeting and to answer any
technical questions as related to the project.
Task 3 - Facilitv Plan Preparation. ATS will prepare a facility plan for the project per
requirements of Iowa Wastewater Facilities Design Standards, Chapter 11, Section 11.2, as
required for the SRF process.
Task 4 - lntended Use Plan (IUP) Aprlication Preparation and Public Hearinq. ATS will
prepare IUP application required for SRF. The Environmental Checklist and Associated
Items will also be prepared to assist the lowa DNR with an environmental review. ATS will
participate in the public hearing for the project and help answer any concerns from the
public regarding the project.
Task 5 - Contract Documont Execution. Assist the Client in assembling the contract
documents for execution by the Contractor and the Client.
Task 6 - Preconstruction Conference. Conduct a preconstruction conference with
representatives of the Contractor, Client, ATS and affected utilitios.
Task 7 - Horizontal and Vertical Control. Provide horizontal and vertical control for the
project, including grade stakes for alignment and grade of proposed yard piping and
structures.
Task 8 - Submittals. Review shop drawings and other submittals as required of the
Contractor by the contract documents for conformance with the design concept of the
project and compliance with the information given in the contract documents.
Task 9 - Proiect lntentions. Answer design interpretation questions from the Client,
Contractor, review staff and appropriate agencies.
Task 10 - Contractor Pavment Applications. Process monthly applications for payment
submitted by the Contractor and forward to the Client for execution with recommendations
for approval and payment.
Task 11 - Field Testinci Conformance Review Assistance. Witness/provide, where
applicable, field testing of the facilities furnished under the oontract to assist in determining
conformance with the contract documents.
Task 12 - Site Visits bv Desicin Personnel. Visit the construction site by design personnel at
appropriate stages of construction to review the quality of the work and to determine, in
general, whether the work conforms to the contract documents.
Task 13 - Chanqe Order Preparation and Processinq. Assist the Client and Contractor in
preparing and processing contract change orders.
Task 14 - Field Observation. Provide periodic field observation during construction to
review the work of the Contractor to determine if the work is proceeding in general
accordance with the contract documents and that completed work appears to conform to
the contract documents. Staffing requirements may be adjusted during the project in
relation to the level of construction activity.
AICOM
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Task 15 - Conformance Updates to Client as Needed. Report to the Client any work
believed to be unsatistactory, faulty or detective or does not conform to the contract
documents, and advise Client of any work that should be corrected or rejected.
Task 16 - Evaluate Contractors Sucigestions for Modifications. Consider and evaluate
Contractor's suggestions for modifications and report them with recommendations to the
Client.
Task 17 - Mainlain Files During Project. Maintain tiles for correspondence, reports of the
job conterences, shop drawings and sample submissions, reproductions of original contract
documents including addenda, change orders, field modifications, additional drawings
issued subsequent to the execution of the contract, Engineer clarifications and
interpretations of the contract documents, progress reports and other project -related
documents.
Task 18 - Operation and Maintenance Manuals. Compile equipment manufacturers' and
vendors' operation and maintenance (O&M) material from Contractor and distribute two
sets of O&M manuals to the Client at the completion of the project.
Task 19 - Start -Up Training Coordination. Coordinate and attend one -day training and
start-up sessions by Contractor and equipment manufacturer(s) to orient Client's operating
personnel in operation of the facilities.
Task 20 - Review of Proiect. Participate in a review of the project with the Client and review
staff near project completion and prepare a list of items to be completed or corrected.
Task 21 - Field Observation of Completed Proiect. Participate in a field observation of the
completed project with the Client and review staff before a final application for payment is
processed for the Contractor.
Task 22 - Revised Plans Showing Chanqes Made Durinq Construction. Provide the Client
with a copy ot revised drawings of the constructions plans for the project based on the
construction observation records of the review staff and Contractor showing those changes
made during construction considered significant.
Task 23 - Documentation Close -Out. Assist the Client with the final close-out
documentation from the Contractor.
Not lncluded in the Scope of Services
The following are EXCLLJDED from this Scope of Services. These services may be
included, if requested, as part of an amendment to this scope:
1. Sponsored Project Documentation: The City may be interested in pursuing "water
resource restoration sponsored projects" that may be tied to the primary SRF
project. This scope does not include coordination to pursue these projects.
2. The lowa DNR environmental review may require impact mitigation, vibrational
monitoring, wetland creation or other actions. Meeting the requirements of the
environmental review is not included in this scope but could be added by
amendment if required.
AXOM Page 4
III. Compensation
Compensation for the above services will be on an hourly basis in accordance with Part VI
of the original agreement and shall be integrated with the fees in the original agreement.
The estimated fee is Eighty -Eight Thousand Dollars ($88,000.00).
IV. In all other respects, the obligations of the Client and the Consultant shall remain as
specified in the Professional Services Agreement dated August 18, 2014.
IN WITNESS WHEREOF, the parties hereto have executed this Supplemental Agreement No. 1 as
of the dates shown below:
AECOM TECHNICAL SERVICES, INC.:
By m '/ Date MaV 17, 2016
Douglas W. S hin I, P.E.
Associate Vice resident
APPROVED FOR CITY OF WATERLOO:
By: I,—c;: 6(l Date
Quentin Hart
Mayor
0:V\dministrationV\GREE\SUPPLE\SA1 Wat FEQ Overflow Connection CRS.docx