HomeMy WebLinkAboutCouncil Packet - 1/3/2017THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA,
REGULAR SESSION TO BE HELD AT
THE HAROLD E. GETTY COUNCIL CHAMBERS
Tuesday, January 3, 2017
5:30 PM
CITY OF WATERLOO
GOALS
1. Sup p o rt econo mic d evelopment efforts that attrac t, retain and c reate q uality jo b s resulting
in a divers e ec o nomic base and inc reas ed p o p ulatio n.
2. Continue to s upport implementation of the Do wntown Mas ter P lan.
3. Fac ilitate and promote the d evelo p ment of hous ing optio ns to meet the needs o f c urrent
and future Waterloo citizens.
4. Develo p a cus tomer-c entered s ervic e delivery ap p ro ach.
5. Seek additio nal o p p o rtunities to s hare s ervic es and resources with other government
entities .
6. Collaborate with statewid e elec ted offic ials to reduce the burden on loc al property taxes .
7. Addres s the c hanging p ublic workfo rce needs in Waterloo.
8. Enhance and p ro tec t a divers e, family-o riented c o mmunity where neighb o rhoods are safe
and well maintained.
9. Enhance the quality of p lace opportunities fo r the citizens o f o ur c ommunity.
G eneral Rul es for Publ i c Parti ci pati on
1. At the chair/presider's d is cretion, you may address an item on the c urrent agenda b y
s tepping to the podium, and after rec o gnition by the chair/pres id er, s tate your name,
ad d res s and gro up affiliation (if appropriate) and speak c learly into the mic ro p hone.
2. You may s peak one (1) time per item for a maximum o f five (5) minutes as long as yo u
have regis tered with the City Clerk's offic e no later than 4:00 p .m. on the d ay o f the
Counc il Meeting. If no t registered with the City Clerk's o ffice yo u may s p eak o ne (1) time
p er item for a maximum o f three (3) minutes .
3. If there is a hearing s ched uled as p art o f an agenda item, the c hair/p res id er will allow
everyo ne who wis hes to ad d res s the c o uncil, us ing the s ame p artic ip ation guidelines found
in thes e "general rules".
4. Although no t req uired b y city c o d e of o rd inances, oral p res entatio ns may b e allowed at the
c hair/pres ider's (usually the Mayor o r Mayo r P ro Tem) disc retio n. The "oral
p res entations " sec tion of the agend a is your opportunity to ad d res s items no t o n the
agend a. Yo u may s p eak o ne (1) time for a maximum o f five (5) minutes as long as yo u
have regis tered with the City Clerk's offic e no later than 4:00 p .m. on the d ay o f the
Counc il Meeting. If no t registered with the City Clerk's o ffice a s p eaker may s p eak to o ne
(1) is s ue p er meeting for a maximum of three (3) minutes . Offic ial ac tion c anno t b e taken
b y the C o uncil at that time, but may be p laced o n a future agend a or referred to the
ap p ro p riate d ep artment.
5. Keep comments germane and refrain fro m personal, imp ertinent o r s land ero us remarks.
6. Ques tio ns concerning these rules or any agenda item may b e d irec ted to the Clerk's Offic e
at 291-4323.
7. Citizens are encouraged to regis ter with the Clerk's Office b y 4:00 p.m. o n Mo nday of the
d ay o f the City Counc il meeting to ap p ear before the City Counc il (may also register by
p hone). Regis tered s p eakers will be given firs t p rio rity.
Page 1 of 67
Roll Call.
Prayer or Moment of Silence
Pledge of Allegiance
Noel Anderson, Community Planning & Development Director
Agenda, as proposed or amended.
Minute s of Dece mber 19, 2016, Re gular Se ssion, as propose d.
Re cognition of Dustin Lindaman as the 2016 Te am Me mber of the Ye ar
ORAL PRESENTATIONS
Iowa Code Chapter 21 gives the public the right to attend council meetings but it
does not require cities to allow public participation except during public hearings.
The City of Waterloo encourages the public to participate during the Oral
Presentations by following the rules listed on the front of the agenda.
1.Consent Agenda:
(The foll owing items will be acted upon by voice vote on a single motion without
separate discussion, unless someone from the counci l or publ ic requests that a
speci fi c i tem be considered separately.)
A.Resolution to approve the following:
1.Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on
file in the office of the City Clerk.
2.Resolution approving preliminary specifications, bid document, form of contract
etc. and setting date of bid opening as January 12, 2017 and date of public
hearing as January 17, 2017, for the purchase of two (2) pickup trucks, for the
Building Inspections Department, and instruct City Clerk to publish said notice.
Submitted By: Mark Rice, Public Works Director
3.Resolution approving preliminary, specifications, bid document, form of contract
etc. and setting date of bid opening as January 19, 2017 and date of public
hearing as January 23, 2017 for the purchase of six (6) police patrol vehicles and
instruct City Clerk to publish said notice.
Submitted By: Mark Rice, Public Works Director
4.Resolution naming financial institution depositories for the City of Waterloo, Iowa
and rescinding resolution 2016-002 in its entirety.
Page 2 of 67
Submitted By: Michelle Weidner, Chief Financial Officer
B.Motion to approve the following:
1.TRAV EL REQUESTS
a.P.O. Bush
Class/Meeting: Midwest Counter Drug Training Center Highway Drug
Investigations for Patrol
Destination: Johnston, IA
Dates: January 18-20,
2017
Amount not to exceed: $155.00
b.Ste ve Isenhowe r, ICT Acting Foreman and John Hy man, ICT
Class/Meeting: Programmable Controllers using RSLOGIX Software
Destination: Cedar Rapids, IA
Dates: January 30, 2017 Amount not to exceed: $810.00
c.Matthe w Chesmore
Class/Meeting: Lead Inspector/Risk Assessor Recertification Training
Destination: Des Moines, IA
Dates: February 2-3,
2017
Amount not to exceed: $650.00
2.LIQUOR LICENSES
a.Single Spe ed Bre w ing Co., 325 Commercial Stre et
Class: C Liquor / Brew Pub / High Proof Brew Pub w/Outdoor Service
New Application Includes Sunday
Expiration Date: 12/31/2017
3.APPOINTMENTS
a.Che ry l Banks Ferguson
Board/Commission: Cultural & Arts
Expiration Date: 12/31/2019
Re-Appointment
b.Matt Rolinge r
Board/Commission: Cultural & Arts
Expiration Date: 12/31/2019
Re-Appointment
c.Tom Wickersham
Board/Commission: Cultural & Arts
Expiration Date: 12/31/2019
Re-Appointment
d.Ste ve Carignan
Board/Commission: Cultural and Arts Commission
Expiration Date: 12/31/2019
Page 3 of 67
New Appointment
RESOLUTIONS
2.Resolution approving a Hotel/Motel grant application to the Waterloo Convention and
Visitors Bureau in an amount of $12,000, to add two (2) scoreboards to the SportsPlex
gymnasium, and authorize Mayor or City Clerk to sign all necessary documents.
Submitted By:Mark Gallagher, Recreation Services Manager
3.Resolution approving acceptance of Community Foundation of Northeast Iowa grant in
the amount of $15,508.00 for Waterloo's Ash Tree Replacement Project and authorize
Mayor to sign all necessary documents.
Submitted By: Todd Derifield, City Forester
4.Resolution approving a one month extension to the Memorandum of Agreement with
Waterloo Community School District to extend technical and professional services in
the operation of the Waterloo Educational Access Channel.
Submitted By: Kelley Felchle, City Clerk
5.Resolution approving amendment to the 2008 Traffic Code, Resolution No. 2004-746,
Section 310 Prohibited Parking During Snow Removal; Priority I Streets by adding
University Avenue from Hwy 63 to Midway Drive.
Submitted By: Mark Rice, Public Works Director
6.Resolution approving the Amendment to Development Agreement with Avita
Developments, LLC, and the City of Waterloo, to change the wording for how the
incentives are awarded in the agreement, to allow for better ability for leasing of
premises, and authorize the Mayor and City Clerk to sign and fully execute all
necessary documents.
Submitted By: Noel Anderson, Community Planning & Development Director
7.Resolution approving an Agreement with Avita Developments, LLC, and City of
Waterloo to reword how incentives are paid for project at 2413 West Ridgeway Avenue,
and authorize Mayor and City Clerk to sign and fully execute all necessary documents.
Submitted By: Noel Anderson, Community Planning & Development Director
8.Resolution approving Amendment to Development Agreement and Minimum
Assessment Agreement with N & S Property, LLC and City of Waterloo to add three (3)
years, at 50% tax rebates, to the original agreement, and raise the value from $700,000
to $800,000, and authorize the Mayor and City Clerk to sign and fully execute all
necessary documents.
Submitted By: Noel Anderson, Community Planning & Development Director
9.Resolution approving the FY 2017, (first two quarters), Economic Development Grant to
Greater Cedar Valley Alliance, for work towards economic development, in the amount
of $24,250, and authorize the Mayor and City Clerk to execute all necessary
documents.
Submitted By: Noel Anderson, Community Planning & Development Director
Page 4 of 67
ORDINANCES
10.An Ordinance Amending the 2008 Traffic Code by adding Subse ction (130a),
Iow a Hwy 21, (Hawke ye Road), at Shaulis Road, A Full Actuate d Push Button
Pe de strian Signal, to Section 540, Obe dience to Official Traffic-Control De vices.
Motion to receive, file, consider and pass for the first time an Ordinance
amending the Code of Ordinances by amending the 2008 Traffic Code by adding
Subsection (130a), Iowa Hwy 21, (Hawkeye Road), at Shaulis Road, A Full Actuated
Push Button Pedestrian Signal, to Section 540, Obedience to Official Traffic-Control
Devices.
Motion to suspend the rules.
Motion to receive, file, consider, and pass for the second and third times and adopt said
ordinance.
Submitted By:Sandie Greco, Traffic Operations Duperintendent
OTHER COUNCIL BUSINESS
11.Motion to approve change orde r for adding, Ame ricans With Disabilitie s Act,
(ADA) push buttons to Iow a Hwy 21-Shaulis Road Inte rse ction Signals, in the
amount of $1,017.50 or 50% of the total cost. TSF-21-6(8)--92-07 Traffic Signals at
Iow a Hwy 21-Shaulis Rd. - Waterloo.
Submitted By:Sandie Greco, Traffic Operations Superintendent
ADJOURNMENT
M otion to adjourn.
Kelley Felchle
City Clerk
MEETINGS
4:50 p.m. Council Work Session, Harold E. Getty Council Chambers
5:00 p.m. Boards & Commissions, Harold E. Getty Council Chambers
5:10 p.m. Finance Committee, Harold E. Getty Council Chambers
PUBLIC INFORMATION
1.Community Development Board Meeting Minutes (AMENDED) - October 2016.
2.Airport Board Meeting Minutes, November 22, 2016.
Page 5 of 67
CITY OF WATERLOO
Council Communication
Minutes o f Dec emb er 19, 2016, Regular Ses s ion, as proposed.
City Council Meeting: 1/3/2017
Prepared:
REVIEWERS:
Department Reviewer Action Date
Clerk Office Higby, Nancy Approved 12/27/2016 - 4:22 P M
ATTACHMENTS:
Description Type
December 19, 2016 Backup Material
S ubmitted by:Sub mitted By:
Page 6 of 67
December 19, 2016
The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers,
Waterloo, Iowa, at 5:30 p.m., on Monday, December 19, 2016. Mayor Quentin Hart in the Chair. Roll Call:
Jacobs, Morrissey, Powers, Lind, Amos, Schmitt, and Welper.
Prayer or Moment of Silence.
Pledge of Allegiance: Steve Schmitt, Council Member At Large.
146872 - Welper/Schmitt
that the Agenda, as proposed, for the Regular Session on Monday, December 19, 2016, at 5:30 p.m.,
be accepted and approved. Voice vote-Ayes: Seven. Motion carried.
146873 - Welper/Schmitt
that the Minutes, as proposed, for the Regular Session on Monday, December 12, 2016, at 5:30 p.m.,
be accepted and approved. Voice vote-Ayes: Seven. Motion carried.
ORAL PRESENTATIONS
Students from Cunningham School, Partners in Education with City of Waterloo, sang for the
Waterloo City Council.
Paul Lee, member of Hartman Reserve Board, explained that the $20,000 grant awarded to Hartman
Reserve by the City of Waterloo helped them receive a $480,000 CAT Grant from the State of Iowa.
Jim Chapman, 224 Bertch, commented that the city should not back fill positions at Waste
Management that have been empty for two to three years.
David Dryer, 3145 W. 4th Street, encouraged the city to compete with private businesses and noted
that the SportsPlex is in competition with other work out facilities in the community.
John Sherbon, 1715 Robin Road, commented that he does not like to see abbreviations on the
agendas.
Mayor Hart explained that the Governor of the State of Iowa has deemed the South Waterloo
Business Park as a certified, shovel ready site.
Eric Lee, Business Owner of Gerald Sulky Company, thanked the City and Cedar Valley Chamber
Alliance for the work they have done to help bring their business to Waterloo.
Mayor Hart thanked Councilman Jacobs for taking him to the Gerald Sulky Company site.
146874 - Welper/Schmitt
that the above oral comments be received and placed on file. Voice vote-Ayes: Seven. Motion
carried.
CONSENT AGENDA
146875 - Welper/Powers
that the following items on the consent agenda be received, placed on file and approved:
a. Resolutions to approve the following:
1. Resolution approving Finance Committee Invoice Summary Report, dated December 19,
2016, in the amount of $1,578,991.20 a copy of which is on file in the City Clerk’s office,
together with recommendation of approval of the Finance Committee.
Resolution adopted and upon approval by Mayor assigned No. 2016-966.
Page 7 of 67
December 19, 2016 Page 2
2. Resolution approving the request of Maria J Natzu for tax exemptions on the construction of
a new garage valued at $16,718 for the property located at 106 Home Park Boulevard and
located within the Consolidated Urban Revitalization Area (CURA).
Resolution adopted and upon approval by Mayor assigned No. 2016-967.
3. Resolution approving the request of Cynthia Rhoden for tax exemptions on the construction
of a new garage valued at $8,898 for the property located at 344 Bates Street and located
within the Consolidated Urban Revitalization Area (CURA).
Resolution adopted and upon approval by Mayor assigned No. 2016-968.
4. Resolution approving the request of Bertha Johnson for tax exemptions on the construction
of home improvements valued at $47,000 for the property located at 528 Fowler Street. and
located within the Consolidated Urban Revitalization Area (CURA).
Resolution adopted and upon approval by Mayor assigned No. 2016-969.
5. Resolution approving the request of Tony O' Donnell for tax exemptions on the construction
of a new single family home valued at $185,045 for the property located at 1043 Roosevelt
Street and within the Consolidated Urban Revitalization Area (CURA).
Resolution adopted and upon approval by Mayor assigned No. 2016-970.
6. Resolution approving the request of Sanel Dedic for tax exemptions on the construction of a
new shop building and an addition to a commercial building valued at $310,000 for the
property located at 1108 Jefferson Street and located within the Consolidated Urban
Revitalization Area (CURA).
Resolution adopted and upon approval by Mayor assigned No. 2016-971.
7. Resolution approving the request of MTRE-Waterloo IA, LLC for tax exemptions on the
construction of a building addition and office remodel valued at $1,450,000 for the property
located at 2086 Howard Avenue and located within the Consolidated Urban Revitalization
Area (CURA).
Resolution adopted and upon approval by Mayor assigned No. 2016-972.
8. Resolution approving the request of Dennis Clark and Mary Eldridge for tax exemptions on
the construction of a building addition and attached garage valued at $61,000 for the property
located at 2204 Ashland Avenue and located within the Consolidated Urban Revitalization
Area (CURA).
Resolution adopted and upon approval by Mayor assigned No. 2016-973.
9. Resolution approving the request of Dijana Selimanovic for tax exemptions on the
construction of a new single family home valued at $277,329 for property located at 1139
Partridge Lane and located in the City Limits Urban Revitalization Area (CLURA).
Resolution adopted and upon approval by Mayor assigned No. 2016-974.
10. Resolution approving the request of Amanda Sedlacek for tax exemptions on the construction
of a new single family home valued at $203,815 for property located at 1414 Hummingbird
Circle, and located in the City Limits Urban Revitalization Area (CLURA).
Resolution adopted and upon approval by Mayor assigned No. 2016-975.
11. Resolution approving the request of Jason Peterson for tax exemptions on the construction of
a new single family home valued at $358,500 for property located at 1529 Falcon Ridge, and
located in the City Limits Urban Revitalization Area (CLURA).
Resolution adopted and upon approval by Mayor assigned No. 2016-976.
Page 8 of 67
December 19, 2016 Page 3
12. Resolution approving the request of Senad Azira Muhamedagic for tax exemptions on the
construction of a new single family home valued at $182,000 for property located at 2043
Winston Place and located in the City Limits Urban Revitalization Area (CLURA).
Resolution adopted and upon approval by Mayor assigned No. 2016-977.
13. Resolution approving the request of Grant D. Johnson for tax exemptions on the construction
of a new single family home valued at $192,703 for property located at 1406 Hummingbird
Circle, and located in the City Limits Urban Revitalization Area (CLURA).
Resolution adopted and upon approval by Mayor assigned No. 2016-978.
b. Motion to approve the following:
1. Travel Requests
Name & Title of
Personnel Class/Meeting Destination Date(s) Amount not
to Exceed
a. Wayne Castle,
Associate Engineer
Society of Land
Surveyors Workshop
Ames, IA January 13,
2017
$130.00
2. Approved Beer, Liquor, and Wine Applications
Name & Address of
Business Class New or
Renewal
Expiration
Date
Includes
Sunday
a. Carlos O'Kelly's, 2060
Sovia Drive
C Liquor
w/Outdoor Service
/ Catering Privilege
Renewal 12/30/2017 X
b. Locker Room Lounge, 1918
Hawthorne Avenue
C Liquor
w/Outdoor Service
Renewal 12/31/2017 X
c. Snowden House, 306
Washington Street
Special C Liquor Renewal 12/14/2017 X
d. Trucker Bar, 1915 Bourland
Avenue
C Liquor Renewal 12/12/2017 X
e. La Michuacana Restaurant,
1221 Franklin Street
B Beer Renewal 11/11/2017 X
f. Z's Restaurant & Lounge,
3937 W. Airline Highway
C Liquor Renewal 10/31/2017
g. Casey's General Store
#2427, 3035 Logan Avenue
*Ownership Update*
B Native Wine / C
Beer
Renewal 12/31/2017 X
h. Waterloo Black Hawks
Hockey, LLC, 125
Commercial Street
C Liquor Renewal 12/15/2017 X
i. The Supervisor's Club, 3265
Dewitt Road
C Liquor
w/Outdoor Service
Renewal 11/09/2017 X
j. New Star, 315 Fletcher
Avenue
B Wine / C Beer / E
Liquor
Renewal 01/31/2018 X
k. Grout Museum, 503 South
Street
Special C Liquor
w/Outdoor Service
Renewal 12/14/2017 X
3. Mayor Hart’s recommendation of the following appointments:
Appointee Board/Commission Expiration Date New or Re-
Appointment
R. Nick Shinstine Waterloo Housing
Authority Board 01/01/2019 New
John Berry Library Board 06/30/2022 New
4. Application for Recycling Yard License
• Pierce Used Cars, 1500 Commercial Street
Page 9 of 67
December 19, 2016 Page 4
• A-Line Iron and Metals, 1500 David Street
• Tourniers Recycling, 900 Fulton Street
• Plum's R&B, 2630 WCF & N Drive
• R's Recycling, 110 Court Avenue
• Chase Auto Parts Co., Inc., 1041 Sheffield Avenue
• Chase Auto Parts Co., Inc., 1117 Sheffield Avenue
• Midwest Auto Parts, 275 Rampart Lane
• Alter Trading Corp., 1500 West Airline Highway
• Airline Auto Parts, Inc., 1420 West Airline Highway
• A-Line E.D.S. Inc., 808 Dearborn Avenue
• New Deal Auto Salvage, 612 Power Street
• Weekley's Recycling, 105 Dunham Place
• Waterloo Auto Parts, Inc., 1501 Grandview Avenue
• Waterloo Auto Parts, Inc., 1524 Grandview Avenue
• Jones Metals, 2452 Burton Avenue
• Pat's Auto Salvage, 945 Lowell Avenue
• Pat's Auto Salvage, 1003 Lowell Avenue
• Wilber Auto Body & Sales, Inc., 2220 Easton Avenue
• Vic Fuller Salvage & Wrecking, 2113 Mitchell Avenue
• Quails Auto Salvage & Sales, 202 Glendale Street
5. Application for Theatre License Permit
• Crossroads 12 Theatre, 2450 Crossroads Boulevard
• Romantix Adult Emporium, 1507 La Porte Road
• Mini Cinema 16, 315 E. 4th Street
• Fantasy Island Amusement, 1850 W. Airline Hwy
6. Recommendation of appointment of Brittney Hoyer to the position of Clerk 1 in the Police
Department effective date of January 3, 2017.
Mr. Schmitt questioned if a background check has been completed for Trucker Bar.
Dan Trelka, Chief of Police, explained that the establishment has been vetted by the Police
Department.
Roll call vote-Ayes: Seven. Motion carried.
PUBLIC HEARINGS
146876 - Schmitt/Welper
that proof of publication of notice of public hearing on the purchase of one (1) 2017 1/2 Ton Pickup,
as published in the Waterloo Courier on December 5, 2016, be received and placed on file. Voice
vote-Ayes: Seven. Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral objections and
there were none.
146877 - Schmitt/Welper
that the hearing be closed and oral and written comments be received and placed on file. Voice
vote-Ayes: Seven. Motion carried.
146878 - Schmitt/Welper
that “Resolution confirming approval of plans, specifications, form of contract, etc. in conjunction
with the purchase of one (1) 2017 1/2 Ton Pickup”, be adopted. Roll-call vote-Ayes: seven.
Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-979.
146879 - Schmitt/Welper
Page 10 of 67
December 19, 2016 Page 5
that “Resolution authorizing to proceed in conjunction with the purchase of one (1) 2017 1/2 Ton
Pickup”, be adopted. Roll-call vote-Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-980.
146880 - Schmitt/Welper
Motion to receive and file and instruct City Clerk to read bids and refer to Leisure Services for
review.
Bidder Bid Security Bid Amount
Community Motors Co., Inc.
Cedar Falls, IA n/a $29,498.89
Jerry Roling Motors, Inc.
Waverly, IA n/a $28,389.00
Rydell Chevrolet
Waterloo, IA n/a $30,661.00
Voice vote-Ayes: Seven. Motion carried.
146881 - Schmitt/Powers
that “Resolution awarding contract to Jerry Roling Motors, Inc. of Waverly, Iowa in the amount of
$28,389.00, and authorize Mayor to execute said agreement”, be adopted. Roll-call vote-Ayes:
Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-981.
146882 - Welper/Schmitt
that proof of publication of notice of public hearing on the purchase of one (1) new F350 Truck with
Flatbed, as published in the Waterloo Courier on December 5, 2016, be received and placed on file.
Voice vote-Ayes: Seven. Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral objections and
there were none.
146883 - Welper/Schmitt
that the hearing be closed and oral and written comments be received and placed on file. Voice
vote-Ayes: Seven. Motion carried.
146884 - Welper/Schmitt
that “Resolution confirming approval of plans, specifications, form of contract, etc. in conjunction
with the purchase of one (1) new F350 Truck with Flatbed”, be adopted. Roll-call vote-Ayes:
Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-982.
146885 - Welper/Schmitt
that “Resolution authorizing to proceed in conjunction with the purchase of one (1) new F350 Truck
with Flatbed”, be adopted. Roll-call vote-Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-983.
146886 - Welper/Schmitt
Motion to receive and file and instruct City Clerk to read bids and refer to Leisure Services for
review.
Bidder Bid Security Bid Amount
Page 11 of 67
December 19, 2016 Page 6
Stivers Ford Lincoln
Waukee, IA n/a $34,381.00
Bill Colwell
Hudson, IA n/a $33,500.00
Don’s Truck Sales
Fairbanks, IA n/a $37,046.00
Mr. Morrissey questioned where the new vehicles will be housed.
Paul Huting, Leisure Services Director, explained that the older vehicles will be auctioned.
Voice vote-Ayes: Seven. Motion carried.
146887 - Welper/Schmitt
that “Resolution awarding contract to Bill Colwell of Hudson, Iowa in the amount of $33,500.00,
and authorize Mayor to execute said agreement”, be adopted. Roll-call vote-Ayes: Seven. Motion
carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-984.
146888 - Morrissey/Amos
that proof of publication of notice of public hearing on request for approval of a Development
Agreement with Grand Investments LLC for the construction of a new multi-story mixed use
building next to the Upper Plaza, with a new taxable value of $4.5 million, city-owned land
conveyed for $1.00, with 20 years of tax rebates at 42%, and authorize the Mayor and City Clerk to
sign and full execute all necessary documents, as published in the Waterloo Courier on December 9,
2016, be received and placed on file. Voice vote-Ayes: Seven. Motion carried.
David Dryer, 3145 W. 4th Street, questioned the incentives for the project and explained that a new
site survey is needed because he does not believe parking proposed for the project is not adequate.
Forest Dillavou, 1725 Huntington Road, spoke against giving tax incentives for the project because
residents are over taxed.
Jerry Grier, 23 Lafayette Street, explained that an alternative site located at 3rd Street and
Commercial could be looked at to place the project.
This being the time and place of public hearing, the Mayor called for written and oral objections.
146889 - Morrissey/Amos
that the hearing be closed and oral and written comments be received and placed on file. Voice
vote-Ayes: Seven. Motion carried.
146890 - Morrissey/Amos
that “Resolution approving a Development Agreement with Grand Investments LLC for the
construction of a new multi-story mixed use building next to the Upper Plaza, with a new taxable
value of $4.5 million, city-owned land conveyed for $1.00, with 20 years of tax rebates at 42%, and
authorize the Mayor and City Clerk to sign and fully execute all necessary documents”, be adopted.
Roll-call vote-Ayes: Seven. Motion carried.
Mr. Lind explained that he has heard questions from residents and asked if parking will be an issue,
if another site is possible, and if CURA incentives could be used for this project.
Noel Anderson, Community Planning and Development Director, explained that the project is part
of the Riverfront Renaissance Plan, and the goal is to bring riverfront housing along with retail and
commercial space al ong the river, which will help increase foot traffic downtown. He further
explained that parking would be available under the structure and under the Plaza and how the
project benefits the city financially.
Mr. Jacobs questioned the rental units planned for the project and if the city has completed rental
studies in the city.
Page 12 of 67
December 19, 2016 Page 7
Noel Anderson explained that the rental units are developer driven and that they believe they can fill
the units. He further explained that a residential development is planned for the Expo Plaza as well
and is part of the River Renaissance Project.
Mr. Lind explained that he believes that the city needs to tap the breaks on future development
projects and attract development using the CURA program.
Mr. Schmitt questioned if the units will be similar to the downtown development in Cedar Falls.
Noel Anderson explained that these units would have a greater view of the river than the
development in Cedar Falls.
Mr. Schmitt asked for further information on parking in downtown.
Noel Anderson explained that he believes there are better ways to segment parking in the area and
would add 100 parking spaces in the proposed project and that 30-40 parking spaces will be added
once the dental building is demolished.
Mr. Schmitt commented that he believes the city should be looking for new ways to develop parking
downtown.
Noel Anderson explained that the city is continuing to look at adding a parking ramp to the area.
Resolution adopted and upon approval by Mayor assigned No. 2016-985.
RESOLUTIONS
146891 - Amos/Schmitt
that “Resolution approving a Black Hawk Gaming Grant in the amount of $25,000.00 for an Animal
Control Vehicle”, be adopted. Roll call vote-Ayes: Six. Nays: One (Schmitt). Motion carried.
Mr. Lind questioned the need for a new Animal Control vehicle.
Sandie Greco, Traffic Superintendent, explained that this is the maximum amount that was granted
to the department. They are currently using a building maintenance van and the backup for the van
needs a new engine. She further explained that the van could be equipped in house and would save
money.
Mr. Schmitt explained that he does not support the grant and requested a meeting or work session on
the animal control program.
Mayor Hart explained that Black Hawk Gaming has been an excellent partner with City of Waterloo
and thanked them for their investment in Waterloo.
Mr. Powers explained that he supports he item.
Mr. Welper questioned if the grant goes away in December.
Sandie Greco noted that it goes away in January.
Resolution adopted and upon approval by Mayor assigned No. 2016-986.
146892 - Amos/Schmitt
that “Resolution approving IDOT agreement for Traffic Adaptive Signals on Hwy. 218 and San
Marnan Drive and Fiber Optics Communications Upgrade - STP-A-8155(743)--86-07 in the amount
of $800,000, including $500,000 ICAPP funding and $300,000 STP funding”, be adopted. Roll call
vote-Ayes: Seven. Motion carried.
Mr. Powers asked for an explanation on what STP and ICAP stand for.
Sandie Greco explained that STP stands for Surface Transportation Program and ICAP stands for
Iowa Communities Assurance Pool.
Page 13 of 67
December 19, 2016 Page 8
Resolution adopted and upon approval by Mayor assigned No. 2016-987.
146893 - Amos/Schmitt
that “Resolution approving Professional Service Agreement with AECOM Technical Services of
Waterloo, Iowa in an amount not to exceed $180,000, for engineering and planning related services,
for Sanitary Sewer System Master Plan and authorize Mayor and City Clerk to execute said
documents”, be adopted. Roll call vote-Ayes: Six. Abstain: One (Schmitt). Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-988.
146894 - Morrissey/Powers
that “Resolution approving Supplemental Agreement No. 1 to AECOM, for a net increase in the
amount of $11,500 for the FY 2016 Satellite Raw Wastewater Wet Well Rehabilitation Project,
Contract No. 907 and authorize the Mayor and City Clerk to execute said document”, be adopted.
Roll call vote-Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-989.
146895 - Morrissey/Powers
that “Resolution approving award of contract to Peterson Contractors, Inc., of Reinbeck, Iowa in the
amount of $547,630 and approving the contract, bonds, and certificate of Insurance for the FY 2017
Wagner Road Sanitary Sewer Extension, Contract No. 899 and authorize Mayor and City Clerk to
execute said documents”, be adopted. Roll call vote-Ayes: Six. Abstain: One (Schmitt). Motion
carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-990.
146896 - Lind/Amos
that “Resolution approving an Encroachment Agreement with BCS Properties to approve the
construction of a dual pole, multi-tenant sign, within a platted fifteen (15) foot sanitary sewer
easement, located at 1850 Ridgeway Avenue and rescinding Resolution No. 2016-886”, be adopted.
Roll call vote-Ayes: Seven. Motion carried.
Mr. Schmitt requested an overview of the agreement.
Noel Anderson explained that the agreement was originally approved as a sanitary sewer easement,
which was incorrect and needed to go back to council for approval.
Resolution adopted and upon approval by Mayor assigned No. 2016-991.
146897 - Lind/Amos
that “Resolution approving request of A & K Ventures LLC for an appeal to Section 273, of the
2003 Traffic Code, adopted by Ordinance 4602, requirement prohibiting vehicles from parking on
city-owned right-of-way, located between the street and property line, for an area located at the
Northwest corner of Jefferson Street and West 12th Street”, be adopted. Roll call vote-Ayes: Seven.
Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-992.
ORDINANCES
146898 - Schmitt/Amos
that “an Ordinance amending the 2008 City of Waterloo, Traffic Code, by rescinding Section 572,
No Parking 7:00 A.M. to 4:00 P.M., by deleting same in its entirety, and inserting in lieu thereof a
new Section 572, No Parking 7:00 A.M. to 4:00 P.M., as follows: Black Hawk Street - Southwest
side from West 12th Street to West 14th Street”, be received, placed on file, considered and passed
for the first time. Roll call vote-Ayes: Seven. Motion carried.
Page 14 of 67
December 19, 2016 Page 9
Mr. Schmitt questioned the ordinance change.
Sandie Greco explained that an ongoing parking problem exists on Black Hawk Street to help
alleviate parking problems for met transit and school busses passing down the street. She further
explained that she is working with the Police Department and Code Enforcement on alleviating
parking issues in the area.
Mr. Lind questioned if this will help alleviate problems with trucks parking.
Sandie Greco confirmed that it will help alleviate street congestion.
146899 - Schmitt/Morrissey
that rules requiring ordinances to be considered and voted for passage at two prior meetings be
suspended. Roll call vote-Ayes: Seven. Motion carried.
Mr. Schmitt questioned the urgency for the item.
Sandie Greco commented that it would be good to have the parking issue taken care of before school
goes back to school and that she has not had complaints from the public on the item.
146900 - Schmitt/Morrissey
that “an Ordinance amending the 2008 City of Waterloo, Traffic Code, by rescinding Section 572,
No Parking 7:00 A.M. to 4:00 P.M., by deleting same in its entirety, and inserting in lieu thereof a
new Section 572, No Parking 7:00 A.M. to 4:00 P.M., as follows: Black Hawk Street - Southwest
side from West 12th Street to West 14th Street”, be considered and passed for the second and third
times and adopted. Roll call vote-Ayes: Seven. Motion carried.
Ordinance adopted and upon approval by Mayor assigned No. 5378.
146901 - Morrissey/Schmitt
that “an Ordinance amending the 2008 City of Waterloo, Traffic Code by amending Section 575, No
Parking 6:00 A.M. to 6:00 P.M., except Sunday, by deleting Subsections (1) and (2) in their entirety,
and inserting in lieu thereof new Subsections (1), (2) and (3), to Section 575, No Parking 6:00 A.M.
to 6:00 P.M., except Sunday, of the 2008, City of Waterloo, Traffic Code as Follows: (1) Black
Hawk Street - Southwest side from West 15th Street to West 18th Street. (2) Fourth Street (W) -
Northwest and Southeast sides in the 200 block. (3) Lime Street - South side from Walnut to East
Fourth Street”, be received, placed on file, considered and passed for the first time. Roll call vote-
Ayes: Seven. Motion carried.
146902 - Morrissey/Amos
that rules requiring ordinances to be considered and voted for passage at two prior meetings be
suspended. Roll call vote-Ayes: Seven. Motion carried.
146903 - Morrissey/Amos
that “an Ordinance amending the 2008 City of Waterloo, Traffic Code by amending Section 575, No
Parking 6:00 A.M. to 6:00 P.M., except Sunday, by deleting Subsections (1) and (2) in their entirety,
and inserting in lieu thereof new Subsections (1), (2) and (3), to Section 575, No Parking 6:00 A.M.
to 6:00 P.M., except Sunday, of the 2008, City of Waterloo, Traffic Code as Follows: (1) Black
Hawk Street - Southwest side from West 15th Street to West 18th Street. (2) Fourth Street (W) -
Northwest and Southeast sides in the 200 block. (3) Lime Street - South side from Walnut to East
Fourth Street”, be considered and passed for the second and third times and adopted. Roll call vote-
Ayes: Seven. Motion carried.
Ordinance adopted and upon approval by Mayor assigned No. 5379.
146904 - Lind/Morrissey
that “an Ordinance Establishing Grades in the City of Waterloo FY 2017 Sidewalk Repair
Assessment Program – Zone 6 Contract No. 909”, be received, placed on file, considered and passed
for the first time. Roll call vote-Ayes: Seven. Motion carried.
Page 15 of 67
December 19, 2016 Page 10
146905 - Lind/Morrissey
that rules requiring ordinances to be considered and voted for passage at two prior meetings be
suspended. Roll call vote-Ayes: Seven. Motion carried.
146906 - Lind/Morrissey
that “an Ordinance Establishing Grades in the City of Waterloo FY 2017 Sidewalk Repair
Assessment Program – Zone 6 Contract No. 909”, be considered and passed for the second and third
times and adopted. Roll call vote-Ayes: Seven.
Ordinance adopted and upon approval by Mayor assigned No. 5380.
OTHER COUNCIL BUSINESS
146907 - Amos/Morrissey
that four 2017-2022 Strategic Plan Goals, be received, placed on file and approved as follows:
Goal 1: Support the creation of new, livable wage jobs through a balanced economic development
approach of assisting existing businesses, fostering start-ups, attracting new employers, and
cultivating an adequate workforce;
Goal 2: Implement a Community Policing strategy that creates a safe environment in Waterloo;
Goal 3: Reduce the City’s property tax levies through a responsible balance of cost reduction in City
operations and increases in taxable property valuations to ensure that Waterloo is a
competitive, affordable, and livable city; and
Goal 4: Enhance the image of Waterloo and the City to residents and businesses inside and outside
of the community.
Randy Herod, 111 Hyland Boulevard, provided council with lists of questions he has about the goals
and read through some of the questions.
Eric Lee, 3450 Wegner Road Gerald Sulky Company, encouraged council and department heads to
grow business in waterloo without heavily considering the taxable value of the property.
David Dryer, 3145 W. 4th Street, explained that the government has either reduced the levy and
increased the property valuations or increases the levy and reduces property valuations. He further
expressed the need for more jobs in Waterloo.
Mr. Lind questioned if the item should be tabled to refine the goals further.
Mayor Hart explained that the process is not yet finished. The City needs overarching goals and
staff develops work plans to meet the goals. He further explained that the process started when he
first took office on how to get waterloo from point A to B and how to make progress. Council sat
down in August to start the planning process as a whole and discussed how the process has worked
to this point. He further explained that the entire plan would be brought back before council with
action plans for executing the goals.
Mr. Lind questioned if it was part of the Institute for Decision Making’s recommendation to further
refine the goals.
Mayor Hart confirmed.
Mr. Jacobs clarified the process and questioned if council will be able to see metrics for the plan.
Mayor Hart confirmed that the overarching goals need to be set first.
Mr. Schmitt commented that he believes that the city should consult with the private sector and have
an efficiency audit completed for the city.
Mr. Morrissey commented that the facilitators from the Institute for Decision Making provided
excellent information at the initial planning meeting and that the private sector would have a difficult
time explaining to a public entity how it should conduct business.
Page 16 of 67
December 19, 2016 Page 11
Mayor Hart commented that he sat through the previous strategic planning session and that the
council got too far into the weeds and the plan did not work. The new plan will not sit on the staff
and will be used as a way to measure progress and staff accomplishments.
Roll call vote-Ayes: Six. Nays: One (Schmitt). Motion carried.
146908 - Welper/Morrissey
that the council adjourn to Executive Session at 7:07 p.m. Roll call vote-Ayes: Seven. Motion
carried.
City Attorney Dave Zellhoefer stated that discussion of property acquisition is an approved topic of
Executive Session pursuant to Iowa Code Section 21.5(1)(j)(2016).
E X E C U T I V E S E S S I O N
146909 - Welper/Jacobs
that the council adjourn Executive Session at 7:51 p.m. Voice vote-Ayes: Seven. Motion carried.
ADJOURNMENT
146910 - Welper/Jacobs
that the Council adjourn at 7:52 p.m. Voice vote-Ayes: Seven. Motion carried.
_____________________________
Kelley Felchle
City Clerk
Page 17 of 67
CITY OF WATERLOO
Council Communication
Resolution ap p ro ving p reliminary spec ifications , b id doc ument, form o f c ontrac t etc . and s etting date of bid
o p ening as January 12, 2017 and d ate o f public hearing as January 17, 2017, fo r the p urc hase o f two (2) pic kup
trucks , fo r the Build ing Ins p ectio ns Department, and ins truct City Clerk to pub lis h s aid no tic e.
City Council Meeting: 1/3/2017
Prepared: 12/27/2016
REVIEWERS:
Department Reviewer Action Date
P ublic Works Department Rice, Mark Approved 12/28/2016 - 10:54 AM
Clerk Office Even, LeAnn Approved 12/28/2016 - 1:58 P M
SUBJECT:
Resolution ap p ro ving p reliminary spec ific ations , b id doc ument, form of
contrac t etc . and s etting d ate o f bid o p ening as January 12, 2017 and date of
p ublic hearing as January 17, 2017, fo r the purc has e of two (2) pic kup
trucks , for the Build ing Ins p ectio ns Department, and ins truct City Clerk to
p ublish said no tic e.
S ubmitted by:Sub mitted By: Mark Ric e, Pub lic Wo rks Direc to r
Recommended Ac tio n:Rec o mmend Approval
S ummary Statement:This p urc has e was programmed and fund s provid ed in the Capital
Equip ment b udget.
Expend iture Required :Estimate: $24,000 each / $48,000 to tal
S o urc e of Fund s :415-22-5100-2117
416-22-5100-2117
Bac kgro und Informatio n:
The vehicles identified fo r replac ement meet the s tandards es tablished in the
vehicle replac ement s c hedule and funds were reques ted to s upport this
actio n in the Capital Improvement Pro gram for Equip ment.
Page 18 of 67
CITY OF WATERLOO
Council Communication
Resolution ap p ro ving p reliminary, spec ifications , b id doc ument, form o f c ontrac t etc . and s etting date of bid
o p ening as January 19, 2017 and d ate o f public hearing as January 23, 2017 for the purchas e of s ix (6) p olic e
p atrol vehicles and ins truct City Clerk to p ub lis h s aid no tic e.
City Council Meeting: 1/3/2017
Prepared: 12/27/2016
REVIEWERS:
Department Reviewer Action Date
P ublic Works Department Rice, Mark Approved 12/28/2016 - 11:06 AM
Clerk Office Even, LeAnn Approved 12/28/2016 - 2:14 P M
SUBJECT:
Resolution ap p ro ving p reliminary, spec ific ations , b id doc ument, form of
contrac t etc . and s etting d ate o f bid o p ening as January 19, 2017 and date of
p ublic hearing as January 23, 2017 for the p urc has e o f six (6) polic e patrol
vehicles and ins truct City Clerk to p ublish s aid no tic e.
S ubmitted by:Sub mitted By: Mark Ric e, Pub lic Wo rks Direc to r
Recommended Ac tio n:Rec o mmend Approval
S ummary Statement:This p urc has e was programmed and fund s provid ed in the Capital
Equip ment Budget.
Expend iture Required :Estimate: $145,700
S o urc e of Fund s :416-11-1100-2117
Bac kgro und Informatio n:
The vehicles identified fo r replac ement meet the s tandards es tablished fo r
b o th c o ndition and mileage in the vehicle replac ement sc hedule and fund s
were req ues ted to s upport this actio n in the Capital Improvement Pro gram
fo r Eq uipment.
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CITY OF WATERLOO
Council Communication
Resolution naming financial institution depos itories fo r the City o f Waterloo, Iowa and resc inding res o lution
2016-002 in its entirety.
City Council Meeting: 1/3/2017
Prepared: 12/28/2016
REVIEWERS:
Department Reviewer Action Date
Finance Weidner, Michelle Approved 12/28/2016 - 11:11 AM
Clerk Office Even, LeAnn Approved 12/28/2016 - 2:44 P M
ATTACHMENTS:
Description Type
Depository Resolution 2017 Council Communication Cover Memo
Depository Resolution 2017 Resolution Letter
SUBJECT:Resolution naming financial institution dep o s itories fo r the City o f Waterloo,
Io wa and res c inding res o lutio n 2016-002 in its entirety.
S ubmitted by:Sub mitted By: Michelle Weidner, Chief Financ ial Officer
Recommended Ac tio n:
I rec o mmend that c o uncil ap p ro ve the attac hed res olution designating the
financial ins titutio ns that will b e us ed as depos ito ry institutions of the City
and the maximum amounts that may be maintained on deposit at eac h.
S ummary Statement:
The State of Io wa req uires City Counc il ap p ro val fo r financ ial ins titutions
d es ignated to be d ep o s itories fo r City fund s . T he res o lutio n es tablishes the
maximum amo unt that may b e deposited with each ins titutio n. Pleas e note
that the amo unts maintained o n d ep o s it will likely b e much lower than the
amo unts ind ic ated to provid e maximum flexib ility in managing cash flow.
Alternative:
The institutio ns s elected and maximum amounts to be d ep o s ited can be
revised, but mus t b e set high eno ugh to c o ver all liquid assets maintained b y
the City.
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WE’RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
Mayor
QUENTIN
HART
COUNCIL
MEMBERS
TOM
POWERS
Ward 1
BRUCE
JACOBS
Ward 2
PATRICK
MORRISSEY
Ward 3
JEROME
AMOS, JR.
Ward 4
RON
WELPER
Ward 5
TOM
LIND
At-Large
STEVE
SCHMITT
At-Large
CITY CLERK AND FINANCE DEPARTMENT
715 Mulberry St. Waterloo, IA 50703 (319) 291-4323 Fax (319) 291-4571
SUZY SCHARES City Clerk MICHELLE WEIDNER, CPA Chief Financial Officer
Council Communication
City Council Meeting: January 3, 2017
Prepared: December 28, 2016
Dept. Head Signature: Michelle Weidner, CPA
Number of Attachments: One
SUBJECT: Depository Institution Approval
Submitted by: Michelle Weidner, Chief Financial Officer
Recommended City Council Action: I recommend that council approve the
attached resolution designating the financial institutions that will be used as
depository institutions of the City and the maximum amounts that may be
maintained on deposit at each.
Summary Statement: The State of Iowa requires City Council approval for
financial institutions designated to be depositories for City funds. The resolution
establishes the maximum amount that may be deposited with each institution.
Please note that the amounts maintained on deposit will likely be much lower than
the amounts indicated to provide maximum flexibility in managing cash flow.
Expenditure Required: None
Source of Funds: N/A
Policy Issue: None
Alternative: The institutions selected and maximum amounts to
be deposited can be revised, but must be set high enough to cover all liquid assets
maintained by the City.
Background Information:
CITY OF WATERLOO, IOWA
Page 21 of 67
RESOLUTION NO. 2017-__
RESOLUTION NAMING FINANCIAL INSTITUTION
DEPOSITORIES FOR THE CITY OF WATERLOO, IOWA,
AND RESCINDING RESOLUTION NO. 2016-002
IN ITS ENTIRETY.
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA,
that we do hereby designate the following financial institutions
to be depositories of the City of Waterloo, Iowa, funds in the
amount not to exceed the aggregate amount named for the said
financial institutions as follows, to wit:
Name of Depository
Location
Maximum Deposit
Under This
Resolution
Bank Iowa Waterloo, IA $20,000,000
Bankers Trust Company
Community Bank & Trust
Des Moines, IA
Waterloo, IA
$50,000,000
$20,000,000
Farmers State Bank Waterloo, IA $75,000,000
First Security State Bank Evansdale, IA $ 2,000,000
Iowa Public Agency Investment Trust Des Moines, IA $50,000,000
NXT Bank Waterloo, IA $ 1,000,000
MidwestOne Bank & Trust Waterloo, IA $ 1,000,000
Public Employees Credit Union Waterloo, IA $ 250,000
Regions Bank Waterloo, IA $60,000,000
Stifel Nicolaus & Company, Inc. Waterloo, IA $500,000
US Bank Waterloo, IA $15,000,000
Veridian Credit Union Waterloo, IA $ 250,000
Wells Fargo Bank, N.A. Waterloo, IA $50,000,000
BE IT FURTHER RESOLVED that Resolution No. 2016-002 be hereby
rescinded in its entirety.
PASSED AND ADOPTED this 3rd day of January, 2017.
___________________________________
Quentin M. Hart, Mayor
ATTEST:
_______________________________
Kelley Felchle, CMC
City Clerk
Page 22 of 67
CITY OF WATERLOO
Council Communication
Resolution ap p ro ving a Ho tel/Mo tel grant applic ation to the Waterloo Conventio n and Vis itors Bureau in an
amo unt o f $12,000, to add two (2) sc o reb oards to the S p o rtsP lex gymnasium and authorize Mayor o r City
Clerk to sign all nec es s ary d o cuments .
City Council Meeting: 1/3/2017
Prepared: 12/20/2016
REVIEWERS:
Department Reviewer Action Date
Leisure Services Huting, P aul Approved 12/22/2016 - 9:13 AM
Clerk Office Even, LeAnn Approved 12/28/2016 - 2:42 P M
ATTACHMENTS:
Description Type
Grant Application Backup Material
SUBJECT:
Resolution ap p ro ving a Ho tel/Mo tel grant applic ation to the Waterloo
Convention and Vis itors Bureau in an amo unt o f $12,000, to ad d two (2)
s coreboard s to the Sports Plex gymnas ium, and authorize Mayor o r City
Clerk to sign all nec es s ary d o cuments .
S ubmitted by:Sub mitted By:Mark Gallagher, Rec reation Services Manager
Recommended Ac tio n:Approve attac hed resolution.
S ummary Statement:
The Sports P lex is bec o ming a p o p ular venue to ho s t volleyb all and
b as ketb all events . Higher level b as ketb all events really need two
s coreboard s per court. T his grant would allo w us to p urc hase an ad d itio nal
s coreboard for each c o urt.
Expend iture Required :$4,000 in matc h fro m our operating budget in FYE 2018.
S o urc e of Fund s :Op erating bud get
P o licy Issue:N/A
Alternative:N/A
Bac kgro und Informatio n:
The Sports P lex is bec o ming a p o p ular venue to ho s t volleyb all and
b as ketb all events . Higher level b as ketb all events really need two
s coreboard s per court. T his grant would allo w us to p urc hase an ad d itio nal
s coreboard for each c o urt. The sc o reb oards will als o allow for trac king of
d eep er stats s uc h as team fo uls.
Legal Desc riptio ns :N/A
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CITY OF WATERLOO
Council Communication
Resolution ap p ro ving acc ep tance o f Co mmunity Foundatio n o f No rtheas t Iowa grant in the amo unt o f
$15,508.00 fo r Waterlo o 's Ash Tree Rep lacement P ro ject and autho rize Mayor to s ign all nec es s ary
d o cuments .
City Council Meeting: 1/3/2017
Prepared: 12/21/2016
REVIEWERS:
Department Reviewer Action Date
Leisure Services Huting, P aul Approved 12/22/2016 - 9:11 AM
Clerk Office Even, LeAnn Approved 12/28/2016 - 10:05 AM
ATTACHMENTS:
Description Type
Terms of Community Foundation Grant Exhibit
SUBJECT:
Resolution ap p ro ving acc ep tance o f Community Foundatio n o f No rtheas t
Io wa grant in the amo unt o f $15,508.00 for Waterloo's As h Tree
Replac ement Projec t and authorize Mayo r to s ign all necessary doc uments .
S ubmitted by:Sub mitted By: Todd Derifield, City Fo res ter
Recommended Ac tio n:
Approve ac c ep tance o f Co mmunity Fo undatio n o f No rtheas t Io wa Grant in
the amount o f $15,508.00 fo r Waterlo o 's As h Tree Replac ement Pro ject and
authorize Mayo r or City Clerk to sign all nec es s ary d o cuments .
S ummary Statement:
Funds are available in the Young-Magid F und from the Co mmunity
Foundation of Northeast Iowa for p urpos es of b eautificatio n o f Waterloo b y
p lanting trees .
Expend iture Required :No matc hing funds are necessary to rec eive grant funds.
S o urc e of Fund s :N/A
P o licy Issue:N/A
Alternative:If these funds are no t acc ep ted, replac ements to the ash trees removed will
not be p urc has ed .
Bac kgro und Informatio n:
A to tal o f 79 as h trees were removed in 2016 from C.A. Morris Park and
Bo ntrager P ark d ue to the infes tatio n o f emerald as h borer. The grant fund s
will b e us ed to rep lace many of thes e trees in the two Waterloo Parks .
Legal Desc riptio ns :N/A
Page 34 of 67
Page 35 of 67
CITY OF WATERLOO
Council Communication
Resolution ap p ro ving a one month extens ion to the Memo randum of Agreement with Waterlo o Co mmunity
Sc hool Distric t to extend tec hnical and p ro fes s ional s ervices in the operation of the Waterlo o Ed uc ational
Ac cess Channel.
City Council Meeting: 1/3/2017
Prepared: 9/29/2016
REVIEWERS:
Department Reviewer Action Date
Clerk Office Felchle, Kelley Approved 9/29/2016 - 1:41 P M
SUBJECT:
Resolution ap p ro ving a one month extens ion to the Memo randum of
Agreement with Waterloo Community Sc ho o l Dis tric t to extend tec hnical and
p ro fes s ional s ervices in the operatio n o f the Waterlo o Ed uc ational Ac ces s
Channel.
S ubmitted by:Sub mitted By: Kelley F elchle, City Clerk
S ummary Statement:
The o riginal agreement was in effect from 7/1/11 through 6/30/16. This
extension allo ws fo r a continuance o f the agreement on a mo nth to mo nth
b as is for a mo nthly fee o f $1,000 to b e paid to the city no later than the 15th
o f eac h month. T he Waterloo Community S c ho o l Dis tric t will b e taking over
the operations but are in need of ad d itional time to complete the trans itio n.
The Sc hoo l Dis tric t intended fo r the s witc h o ver to take plac e by the end of
Dec emb er b ut, d ue to unexpec ted p ro b lems with Med iacom, they are as king
that the c ontrac t b e extend ed through the month of January.
Page 36 of 67
CITY OF WATERLOO
Council Communication
Resolution ap p ro ving amendment to the 2008 Traffic Code, Res o lutio n No . 2004-746, S ectio n 310 Prohibited
Parking During S now Remo val; P rio rity I Streets by adding University Avenue fro m Hwy 63 to Mid way Drive.
City Council Meeting: 1/3/2017
Prepared: 12/27/2016
REVIEWERS:
Department Reviewer Action Date
P ublic Works Department Rice, Mark Approved 12/28/2016 - 10:35 AM
Clerk Office Even, LeAnn Approved 12/28/2016 - 11:26 AM
SUBJECT:
Resolution ap p ro ving amendment to the 2008 Traffic Code, Res o lutio n No .
2004-746, Sec tion 310 P ro hibited Parking During Sno w Removal; Priority I
Streets b y adding University Avenue from Hwy 63 to Mid way Drive.
S ubmitted by:Sub mitted By: Mark Ric e, Pub lic Wo rks Direc to r
Recommended Ac tio n:Rec o mmend Approval
S ummary Statement:
This res olution adds University Avenue to the lis t of Priority One Streets
d uring s no w remo val o p erations . This amendment is due to the trans fer o f
jurisdic tion o f the p o rtion of Io wa Hwy 934 to the City o f Waterlo o .
Expend iture Required :N/A
S o urc e of Fund s :N/A
Bac kgro und Informatio n:
In acc o rdanc e with the Transfer o f Jurisd ic tio n b etween the Iowa Dep artment
o f Transpo rtatio n and the City of Waterlo o , Univers ity Avenue between Hwy
63 and Mid way Drive is deemed a Prio rity One Street p er S ectio n 310 of the
2008 Traffic C o d e, id entifying Prioritized Streets .
Page 37 of 67
CITY OF WATERLOO
Council Communication
Resolution ap p ro ving the Amend ment to Develo p ment Agreement with Avita Develo p ments , LLC, and the C ity
o f Waterlo o , to c hange the wo rd ing for how the incentives are awarded in the agreement, to allow for b etter
ab ility for leas ing o f premises, and autho rize the Mayo r and City Clerk to s ign and fully execute all necessary
d o cuments .
City Council Meeting: 1/3/2017
Prepared: 12/28/2016
REVIEWERS:
Department Reviewer Action Date
P lanning & Zoning Schroeder, Aric Approved 12/28/2016 - 11:28 AM
Clerk Office Even, LeAnn Approved 12/28/2016 - 2:36 P M
ATTACHMENTS:
Description Type
Amendment to DA - Avita Backup Material
SUBJECT:
Resolution ap p ro ving the Amend ment to Develo p ment Agreement with Avita
Develo p ments , LLC, and the City of Waterlo o , to change the wording for
how the inc entives are awarded in the agreement, to allow for b etter ability
fo r leasing of p remis es , and authorize the Mayor and City Clerk to sign and
fully execute all nec es s ary d o cuments .
S ubmitted by:Sub mitted By: Noel Anderson, Community P lanning & Development
Direc tor
Recommended Ac tio n:Approve Res olution
S ummary Statement:
The City of Waterloo entered into a Development with Avita Develo p ments ,
LLC (Dr. S und aram) for a new med ical offic e in the Greenbelt Centre alo ng
Wes t Ridgeway Avenue. This doc ument is b eing revis ed by a new
Agreement fo r P ro ject Incentives (also on agenda) to b as ically award the
s ame amount o f incentives bac k toward s the projec t in a different manner.
Bas ed on p o tential future expans io n and us es for b uilding, this will allow for
a better leas e nego tiatio n fo r Dr. Sund aram with tenants .
Expend iture Required :NA
S o urc e of Fund s :NA
P o licy Issue:Ec o nomic Develo p ment
Alternative:NA
Page 38 of 67
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CITY OF WATERLOO
Council Communication
Resolution ap p ro ving an Agreement with Avita Developments, LLC, and City of Waterloo to reword how
inc entives are p aid for p ro ject at 2413 Wes t R id geway Avenue, and authorize Mayo r and City Clerk to s ign and
fully execute all nec es s ary d o cuments .
City Council Meeting: 1/3/2017
Prepared: 12/28/2016
REVIEWERS:
Department Reviewer Action Date
P lanning & Zoning Schroeder, Aric Approved 12/28/2016 - 11:28 AM
Clerk Office Even, LeAnn Approved 12/28/2016 - 2:41 P M
ATTACHMENTS:
Description Type
Incentives Agreement - Avita Backup Material
SUBJECT:
Resolution ap p ro ving an Agreement with Avita Developments, LLC, and C ity
o f Waterloo to reword how incentives are paid fo r projec t at 2413 West
Ridgeway Avenue, and authorize Mayor and C ity Clerk to s ign and fully
exec ute all nec es s ary doc uments.
S ubmitted by:Sub mitted By: Noel Anderson, Community P lanning & Development
Direc tor
Recommended Ac tio n:Approve Res olution
S ummary Statement:
The City of Waterloo and Dr. Sundaram entered into a Develo p ment
Agreement fo r the cons tructio n o f a new $1.0 million medic al offic e at 2413
Wes t Ridgeway Avenue. The projec t has been built.
To allo w for mo re favo rab le negotiating terms for p o tential tenants and then
p o tential exp ans ion, this new agreement will re-wo rd ho w inc entives are p aid
fo r the p rojec t. T he amo unt o f incentives will remain the same fo r the C ity to
reimb urse, b ut the actual wording fo r c alc ulatio n o f incentives payments is
res tated . In es s enc e, this is legal re-word ing with no fisc al impac t to the City
o f Waterloo.
Expend iture Required :NA
S o urc e of Fund s :NA
P o licy Issue:Ec o nomic Develo p ment
Alternative:NA
The p ro jec t was b uilt and is a succ es s ful new p ro ject in the Greenbelt
Page 41 of 67
Bac kgro und Informatio n:Centre.
Legal Desc riptio ns :Greenbelt Centre Plat No . 4, Lo t 2, City o f Waterlo o , Black Hawk Co unty,
State o f Io wa.
Page 42 of 67
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CITY OF WATERLOO
Council Communication
Resolution ap p ro ving Amendment to Development Agreement and Minimum As s es s ment Agreement with N &
S Property, LLC and City of Waterloo to add three (3) years , at 50% tax rebates , to the original agreement, and
rais e the value fro m $700,000 to $800,000, and autho rize the Mayor and City C lerk to s ign and fully exec ute all
nec es s ary d oc uments .
City Council Meeting: 1/3/2017
Prepared: 12/28/2016
REVIEWERS:
Department Reviewer Action Date
P lanning & Zoning Schroeder, Aric Approved 12/28/2016 - 11:26 AM
Clerk Office Even, LeAnn Approved 12/28/2016 - 2:34 P M
ATTACHMENTS:
Description Type
Amendment - N&S Backup Material
SUBJECT:
Resolution ap p ro ving Amendment to Development Agreement and Minimum
Assessment Agreement with N & S Pro perty, LLC and City o f Waterloo to
ad d three (3) years , at 50% tax reb ates, to the original agreement, and rais e
the value from $700,000 to $800,000, and authorize the Mayo r and City
Clerk to sign and fully exec ute all nec es s ary doc uments.
S ubmitted by:Sub mitted By: Noel Anderson, Community P lanning & Development
Direc tor
Recommended Ac tio n:Approve the R es o lutio n.
S ummary Statement:
N & S Pro p erty, LLC is working on further renovations to their b uilding at
401-409 Franklin S treet to bring a Haro ld's Chicken to Waterloo. This
ad d ed inves tment will rais e their Minimum Value for the property and gain
mo re tax rebates for that ad d ed value.
Expend iture Required :NA
S o urc e of Fund s :NA
P o licy Issue:Ec o nomic Develo p ment
Alternative:NA
Bac kgro und Informatio n:
The City of Waterloo worked with N & S Property, LLC to eliminate a
b lighted build ing from this site and bring new energy and new retail
o p p o rtunities to the F ranklin Street corrid o r. T his new agreement c o ntinues
that p artners hip of inves tment and entrepreneurs hip to the Walnut
Neighborhood and Downto wn Waterlo o areas .
Page 46 of 67
Page 47 of 67
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CITY OF WATERLOO
Council Communication
Resolution ap p ro ving the F Y 2017, (first two quarters ), Econo mic Development Grant to Greater Ced ar Valley
Alliance, for wo rk toward s ec o nomic development, in the amo unt o f $24,250, and autho rize the Mayor and
City Clerk to exec ute all nec es s ary d o cuments .
City Council Meeting: 1/3/2017
Prepared: 12/28/2016
REVIEWERS:
Department Reviewer Action Date
P lanning & Zoning Schroeder, Aric Approved 12/28/2016 - 11:30 AM
Clerk Office Even, LeAnn Approved 12/28/2016 - 2:33 P M
ATTACHMENTS:
Description Type
GCVA payment 2017 Cover Memo
SUBJECT:
Resolution ap p ro ving the F Y 2017, (first two quarters), Econo mic
Develo p ment Grant to Greater Ced ar Valley Alliance, for work to wards
econo mic develo p ment, in the amount of $24,250, and authorize the Mayor
and City C lerk to exec ute all nec es s ary doc uments .
S ubmitted by:Sub mitted By: Noel Anderson, Community P lanning & Development
Direc tor
Recommended Ac tio n:Approve the R es o lutio n
S ummary Statement:
The City agreement for p ayment to GCVA is s etup fo r payments of d uties
p erfo rmed. GCVA has no w s ubmitted an invoic e for the first two q uarters
fo r wo rk performed.
The p ayment breakd o wn is as follows :
$14,250 for b as e payment as noted in agreement.
$10,000 in inc entives , further d etailed:
Ac tive p ro s p ects /projec ts
Ac tive marketing at events
2,200 c alls mad e for interes t in Waterlo o and C ed ar Valley
Meetings with companies for expans ion interes t
Work o n Site C ertific ation with State o f Iowa
268 temporary jobs created through c ons tructio n at Tec h Wo rks s ite,
res ulting in $12.1 millio n in workers earnings in area
For a reques t of $5,000 per q uarter in inc entive p ayments
Expend iture Required :$24,250
S o urc e of Fund s :Bo nds and TIF c as h
Page 52 of 67
P o licy Issue:Ec o nomic Develo p ment
Alternative:NA
Bac kgro und Informatio n:
The City of Waterloo and GCVA partners hip has worked to bring many great
p ro jects to the Waterlo o c o mmunity; and is c ontinuing to create new
o p p o rtunities , new s hovel-read y s ites, new pros pec ts, and new ro ad s to
explore for mo re private inves tment and job c reatio n in the City of Waterlo o .
Page 53 of 67
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CITY OF WATERLOO
Council Communication
An Ordinanc e Amending the 2008 Traffic Code b y ad d ing S ubsec tion (130a), Iowa Hwy 21, (Hawkeye R o ad ),
at Shaulis Road , A Full Ac tuated Pus h Butto n Pedes trian Signal, to Section 540, Ob ed ienc e to Offic ial Traffic -
Control Devic es .
City Council Meeting: 1/3/2017
Prepared: 12/28/2016
REVIEWERS:
Department Reviewer Action Date
Traffic Operations Even, LeAnn Approved 12/28/2016 - 3:08 P M
Clerk Office Even, LeAnn Approved 12/28/2016 - 3:09 P M
SUBJECT:
Mo tion to rec eive, file, cons id er and pass for the first time an Ordinanc e
amending the Code o f Ordinanc es by amending the 2008 Traffic Co d e b y
ad d ing Sub s ec tio n (130a), Iowa Hwy 21, (Hawkeye Ro ad ), at Shaulis R o ad ,
A Full Actuated Pus h Button P ed es trian Signal, to S ectio n 540, Ob ed ienc e
to Official Traffic-C o ntro l Devic es .
Mo tion to s us pend the rules.
Mo tion to rec eive, file, cons id er, and pass for the s ec o nd and third times and
ad o p t s aid o rd inance.
S ubmitted by:Sub mitted By:S andie Greco, Traffic Operatio ns Dup erintendent
Recommended Ac tio n:Approve O rd inance
S ummary Statement:
Traffic Signals are ins talled and o p erating at the inters ectio n o f Iowa 21
(Hawkeye Rd.) and S haulis Rd . - an ordinanc e needs to b e approved fo r the
traffic c o de.
Page 58 of 67
CITY OF WATERLOO
Council Communication
Mo tion to app ro ve change order fo r adding, Americans With Dis ab ilities Ac t, (ADA) pus h b uttons to Iowa
Hwy 21-Shaulis R o ad Intersec tion Signals , in the amo unt o f $1,017.50 or 50% o f the total c o s t. TSF-21-6(8)--
92-07 Traffic S ignals at Iowa Hwy 21-Shaulis Rd. - Waterloo.
City Council Meeting: 1/3/2017
Prepared: 12/28/2016
REVIEWERS:
Department Reviewer Action Date
Traffic Operations Even, LeAnn Approved 12/28/2016 - 3:26 P M
Clerk Office Even, LeAnn Approved 12/28/2016 - 3:27 P M
S ubmitted by:Sub mitted By:S andie Greco, Traffic Operatio ns Sup erintendent
Recommended Ac tio n:Approve Res olution
S ummary Statement:The p ush b uttons will be installed for trail c ro s s ing. It was inad vertently
o mitted by the c o ns ultant o n the c o nstruc tio n p lans .
Expend iture Required :$2,035.00
S o urc e of Fund s :$1,017.50 - IDOT
$1,017.50 - GO Bond - City
Bac kgro und Informatio n:ADA pus h butto ns were inadvertently omitted by the cons ultant on the
cons truction plans .
Page 59 of 67
CITY OF WATERLOO
Council Communication
Community Development Bo ard Meeting Minutes (AMENDED) - Octo b er 2016.
City Council Meeting: 1/3/2017
Prepared: 12/21/2016
REVIEWERS:
Department Reviewer Action Date
Community Development Gulick, Nancy Approved 12/21/2016 - 9:29 AM
Clerk Office Higby, Nancy Approved 12/27/2016 - 1:51 P M
ATTACHMENTS:
Description Type
Community Development Board Meeting Amended
Minutes Cover Memo
SUBJECT:Community Development Bo ard Meeting Minutes (AMENDED) - October
2016.
S ubmitted by:Sub mitted By:R udy D. Jones ,Co mmunity Develo p ment Directo r
Page 60 of 67
MINUTES-Amended
COMMUNITY DEVELOPMENT BOARD MEETING
October 18, 2016
The regular meeting of the Community Development Board was held in the City Council Chambers, 715 Mulberry
Street, Waterloo, Iowa and called to order by Chairperson-Robert Tyson when a quorum was present at 4:15 p.m. on
Tuesday, October 18, 2016.
Members present: Chairperson Robert Tyson, Maxine Tisdale, Lisa Muñoz, and Doreen Mingo
Members absent: Jason Verbraken, Philip Nash, and Brooke Trent
Also present: Rudy Jones, Community Development Director; Anita Merfeld, Community Development
Administrative Secretary; Nancy Gulick, Community Development Coordinator
A. APPROVAL OF THE AMENDED AGENDA
Chairperson Robert Tyson asked for a motion to approve the amended agenda.
It was moved by Mingo, and seconded by Tisdale to approve the amended Agenda. Motion carried.
B. APPROVAL OF THE MINUTES FOR THE REGULAR MEETING ON SEPTEMBER 20, 2016.
Chairperson Tyson requested additions or corrections to the minutes for the meeting on Tuesday,
September 20, 2016. There were none.
It was moved by Tisdale, and seconded by Munoz to approve the minutes of the regular meeting on
September 20, 2016 as presented. Motion carried.
C. OLD BUSINESS
1. Neighborhood Stabilization Program (NSP) – Round 3 Update (December 2016).
Connerley is currently working on the foundation, landscaping and prepping for concrete. There has been
a delay with the roof truss order. The contractor is confident he can still finish the project on time. This project
finishes out the Neighborhood Stabilization Project #3.
2. Update on Round 6 – Multi-Family Rental Housing Project (December 2016).
A report was presented by the General Contractor. The project last month was estimated to be at 75% complete
but at this time that estimate may be more appropriate. Cardinal Construction’s best estimate for completion
is now mid-March -2017. An extension thru June 30, 2017 has been requested.
3. Update on Rehabilitation and Purchase – 718 Kern Street.
Community Development is currently under contract with Rick Bauer in regards to marketing this project to sale.
Currently, there have been no showings.
4. Community Reinvestment Act Workshop
Jones discussed the final workshop that was held in September. This meeting will help with future sources of income
for the Waterloo Housing Trust Fund. The meeting gave information on the responsibilities that banks have to the
community regarding the reinvestment act.
5. Reclaiming Vacant Properties National Conference-Baltimore, Maryland
Baltimore conference had several active participation opportunities. Jones determined that several of the initiatives
were already in place in Waterloo but there were several more that our city could use to our benefit in the future. A
technical assistance scholarship is also available through the Center for Community Progress; discussion has been
started on the possibility of Community Development applying for this scholarship. A more thorough report on the
conference will be available at the November board meeting.
Page 61 of 67
Minutes
October 18, 2016
Page 2
6. Write-off Loan 227 North Hackett-Additional Info
It was moved by Mingo and a seconded by Tisdale to write off the $2,326.49 loan for 227 North Hackett
Road, Keith Miller, owner. A roll call vote was taken and passed 4 ayes-0 nays. Motion carried.
E. NEW BUSINESS
1. Endorse Rehabilitation Contracts for September, 2016
It was moved by Tisdale, and seconded by Mingo to endorse the rehabilitation
contracts for September, 2016. Motion carried.
2. Approve “Limited English Proficiency” Policy
HUD requires that this policy be put in place for the needs of individuals who have limited English language
skills. It is also posted on the Community Development website.
It was moved by Muñoz, and seconded by Tisdale to approve the new “Limited English Profiency” Policy
3. Approve Proposed Schedule for the FY2018 Consolidated Plan Process
It was moved by Mingo, and seconded by Tisdale to approve the proposed schedule
for the FY2018 Consolidated Plan Process
4. Write off Loan of $8.67 for 501 Ricker Street, Victor Evans
It was moved by Mingo and a seconded by Muñoz to write off the $8.67 loan for 501 Ricker Street, Victor
Evans. A roll call vote was taken and passed 4 ayes-0 nays. Motion carried.
F. DISCUSSION ITEMS
Board discussed the need for sending out the calendars for next year’s board meeting schedule.
ADJOURN MEETING.
With no further business it was moved by Mingo, and seconded by Tisdale to adjourn the meeting. Motion
carried. The Chair declared the meeting adjourned.
Respectfully submitted,
Maxine Tisdale
Board Secretary
Page 62 of 67
CITY OF WATERLOO
Council Communication
Airport Board Meeting Minutes , Novemb er 22, 2016.
City Council Meeting: 1/3/2017
Prepared:
REVIEWERS:
Department Reviewer Action Date
Airport Even, LeAnn Approved 12/28/2016 - 9:47 AM
ATTACHMENTS:
Description Type
Airport Board Meeting Minutes, November 22,2016 Cover Memo
SUBJECT:Airport Bo ard Meeting Minutes , November 22, 2016.
S ubmitted by:Sub mitted By:
S ummary Statement:Minutes are o n file in the City Clerk's offic e.
Page 63 of 67
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