HomeMy WebLinkAboutWCVB Grant Application for 2 scoreboards at SportsPlex-1/3/201712/20/2016
FY18 Hotel -Motel Event/Capital application
FY18 Hotel -Motel Event/Capital application
* Required
I have read and understand the guidelines and rules for the Hotel -Motel Tax Grant process *
The guidelines and rules were sent with the link to this application.
Yes •
This application is for funding of the following type of project: *
Please check one.
AA1 Visitor Event/Project
J Community Event
Amount Being Requested *
Organizations are limited to a total of $20,000 in request(s).
$12,000.00
Please specify how grant funds will be used *
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12/20/2016 FY18 Hotel -Motel Event/Capital application
Specific uses should also include costs associated with each.
the ability to run four (4) cross court games with scoreboards with score -
and time. These two new scoreboards will give us scoreboards on both
ends of the main courts for Cedar Valley CourtKings, Prime Time
League, and high school basketball games and tournaments. $2,000.00
is in kind for our city electrician running electric to these scoreboards.
$3,000.00 for four (4) volleyball official stands for competitive volleyball
toumaments. $1,000.00 for a portable PA System to use for
announcing during these events.
Total Project Cost *
$16,000.00
Organization name *
Waterloo Leisure Services -
Type of organization: *
Liti Non-profit
0 For-profit
Other:
Organization FEIN Number *
An FEIN Number is required to receive grant dollars.
42-6005327
Name & Date of Event *
Tournaments - All year long
Contact Person *
Craig Denner
Organization Address *
Address, City, State, Zip
300 Jefferson Street
Waterloo, IA 50701
Contact Person's phone number *
319-291-0165
Contact Person's email address *
craig.denner@waterloo-ia.org
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12/20/2016 FY18 Hotel -Motel Event/Capital application
Organization web address *
www.cvsportsplex.org
Please describe the project and specify the goals/expectations. *
Please explain as though you were describing your project to a complete stranger
rentals tor sports tournaments is Increasing. vvitn tnis aemana comes
the need for additional equipment that assists in making these events —
easier for us to host while offering event organizers more of what they
need for their events to be successful. This application would assist
with the purchase of three (3) distinct items, that when used together,
strengthens our case for hosting events.
1.) Two (2) scoreboards to be used for cross court & main court games.
2.) Official stands for competitive volleyball tournaments. —
3.) A portable PA System for announcing at these events.
Please describe the mechanism for measuring to see if goals/expectations are met. *
Our primary method for measuring success will be our ability to retain
events we currently have while being able to be more competitive bidding
new events.
How does the event/project bring people to Waterloo from outside Black Hawk County? *
This project will assist our staff in retaining existing events while als being
more aggressive in bidding additional basketball, volleyball and wrestling
events.
How many people do you expect to attend? *
This year we have had thous.
Of those, how many will be from outside Black Hawk County? *
It is safe to say well over 50°
What method was used to determine the attendance information? *
We ask tournament organize'
Please describe your specific mechanism for tracking attendance. *
We have Ipads with specific software that we take counts on every hour
during the event. We also have a list of participating teams/individuals
from tournament organizers.
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How are you adjusting the tracking mechanism from prior year(s)? *
Data gathering with the (pads
What are your expectations for hotel room use in Waterloo? *
All of the basketball, wrestling, volleyball and gymnastics tournaments that
we have hosted are multiple day events with a good percentage of teams
coming from well over 1 1/2 hours away.
Please describe your specific mechanism for verifying hotel room use and how the hotel room use
will be tracked. *
We do not have one at this time.
Do you have room blocks and rates established? *
If yes, please specify the rates and hotels.
No
With this event, when are rooms typically booked? *
How far in advance of the event do attendees reserve rooms?
Months in advance
How long will people stay? *
How many nights?
One to Two nights
How many people stay in a single room? *
NA
Do you have attendance and hotel use history, even if the event has been held elsewhere? *
Please provide information for as many years as you can.
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No
Where has this event been held before? *
If this has not been held elsewhere or is a new event, please type NA.
NA
For-profit entities only: Please describe how the project is different from your normal business
and how it ties in to your normal business. How is the project tourism -related? How much does
the funding mean to the success of your event?
Is this a new project or idea? *
• Yes
No
If yes, please explain, in detail, how this project explores a new idea, new direction, is innovative,
or a new project. *
If no, please type NA
Currently we need to rent (or in some circumstances borrow - which
involves a good amount of man hours to find and transport items like
volleyball official stands and portable PA system) this type of equipment to
have these events, which makes these events very difficult to justify
financially within our budget. We want to continue to pursue these events
for the good of the Cedar Valley Tourism Industry, but we do need to be
cognizant of budge ramifications of hosting events like these.
Are there significant changes to the event/application from previous years? *
Yes
,• No
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FY18 Hotel -Motel Event/Capital application
If yes, please describe in detail those changes made (expansion of event schedule, changes in
marketing efforts, etc.) *
NA
How does your event/project strengthen Waterloo and/or the perception of Waterloo? *
This will allow the Cedar Valley SportsPlex to continue to grow our market
in the sports tournament area. We need to continue to be able to offer
what tournament organizers need to make their events a success. If we
can do that, the Cedar Valley SportsPlex, can continue to be a reason for
people from outside the community and county to continue to visit the
Cedar Valley.
What specific marketing will you be doing outside of Black Hawk County for this event/project? *
Please specify locations, audience size, etc. Please also provide specific information about the media,
schedule, costs, etc.
Our primary method for marketing outside of Black Hawk County is done
mostly be recruiting state and regional tournaments through various bid
processes. We also work closely with the Cedar Valley Sports
Commission to stay abreast of potential events on the horizon.
What is the total income for the project? *
$16,000.00
What are the total expenses for the project? *
$16,000.00
How will profit (if applicable) be used by the project/organization/business? *
Whatever profit is derived from hosting these tournaments will
continuously be invested back into the care and improvement of the
facility.
Please describe your organization. Include information about the mission, history, staff,
volunteers, etc. *
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12/20/2016 FY18 Hotel -Motel Event/Capital application
The City of Waterloo's Leisure Services Commission has been in
existence since 1904, and is dedicated to improving the quality of life
for all citizens by providing the best possible recreational activities,
special events, facilities and services that encourage lifelong learning,
fitness and fun. The Commission strives to provide an enjoyable
outdoor environment with the top quality parks, preserves, golf courses
and a healthy urban forest resource. The Leisure Services Department
has approximately 44 full time employees and nearly 300 seasonal
How does your organization collaborate with others in the community throughout the year? *
Sports Commission, Ruby Gymnastics and event hosts to put on
tournaments at the Cedar Valley SportsPlex. The Cedar Valley
SportsPlex is the home site for the Cedar Valley CourtKings the
Midwest Basketball League member. The Cedar Valley SportsPlex is
also host to three dates of the Prime Time League in the summer. This
league brings in men's college basketball players from the University of
Northern Iowa and the University of Iowa along with other college and
universities from the area.
Is a member of Waterloo City Council or Waterloo CVB on your Board of Directors or an
employee/volunteer of your organization? *
If yes, please specify.
Steve Schmitt and Jerome Amos Jr. serve as liaisons to our board.
Fr
Has your organization received hotel -motel tax grant funds previously? *
S) Yes
No
If Yes, please provide a list of projects funded.
The Waterloo Leisure Services Department has received a number of
Hotel -Motel Tax Grant awards over the years. The projects have ranged
from making improvements to youth league diamonds, Riverfront Stadium,
Young Arena and the Byrnes Tennis Center. We also received a grant for
marketing the Cedar Valley SportsPlex in the past.
Have hotel -motel tax grant funds been provided to this project previously? *
Yes
s No
Are there any additional details that should be known by the CVB Board of Directors, Staff or
Waterloo City Council? *
If so, what are they?
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No
What is the total income for the event/project? *
$16,000.00
What amount of income will come from entry fees, admissions, registrations *
Specify in dollars
$0.00
What amount of income will come from advertising? *
Specify in dollars
$0.00
What amount of income will come from sponsorships *
Specify in dollars
$0.00
What amount of income will come from grants *
Specify in dollars
$12,000.00
If grants are being received, please specify granting organizations.
Waterloo CVB
What amount of income will come from merchandise sales? *
Specify in dollars
$0.00
What amount of income will come from ticket sales? *
Specify in dollars
$0.00
What amount of income will come from donations? *
Specify in dollars
$0.00
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What amount of income will come from other sources? *
Specify in dollars
$0.00
If so, please specify those other sources
NA
What is the amount of total expenses for the project? *
Specify in dollars.
$16.000.00
What amount will be spent on space rental? *
$0.00
What amount will be spent on Food & Beverage *
Only the amount spent by planning organization, not attendees on their own.
$0.00
What amount will be spent on Audio/Visual? *
$0.00
What amount will be spent on Internet? *
$0.00
What amount will be spent on security, medical, etc.? *
$0.00
What amount will be spent on transportation? *
Only the amount spent by planning organization, not attendees on their own
$0.00
What amount will be spent on entertainment? *
$0.00
What amount will be spent on speaker costs? *
May include direct payments to speakers and transportation (mileage, hotel, etc.) costs
$0.00
What amount will be spent on marketing? *
$0.00
What amount will be spent on postage? *
$0.00
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What amount will be spent on signage and printing? *
$0.00
What amount will be spent on prize funds? *
$0.00
What amount will be spent on labor costs (internal and external) *
$0.00
What amount will be spent on travel costs? *
$0.00
Please specifically outline exactly how grant dollars will be spent. Which of the amounts above
will be funded by the grant, and in what amount(s)? *
Please provide exact dollar amounts, adding up to the total request. Funding must be for fundable items
only.
Two (2) scoreboards $12,000.00
Four (4) volleyball official stands $3,000.00
Portable PA system $1,000.00
I have completed this to the best of my knowledge and certify that the information is accurate and
complete. I acknowledge that the Hotel -Motel Tax dollars are reimbursement and payable upon
completion of the project(s) outlined on this form. *
Signature of individual completing
11 Craig Denner
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