HomeMy WebLinkAbout1/09/2017January 9, 2017
The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers,
Waterloo, Iowa, at 5:30 p.m., on Monday, January 9, 2017. Mayor Quentin Hart in the Chair. Roll Call:
Jacobs, Morrissey, Powers, Lind, Amos, Schmitt, and Welper. Absent: Lind
Prayer or Moment of Silence: Rev. Jae Hee Lee of St. Paul's United Methodist Church
Pledge of Allegiance: Daniel Trelka, Chief of Police.
145926 - Welper/Schmitt
that the Agenda, as amended, by deleting the Terry Pearson Stevens recommendation of
appointment from the Board and Commissions Committee, to allow for further discussion, and
adding a Travel Request by Steven Hoambrecker, Director Waste Management Services, for a
meeting at the Iowa Water Environment Association in Ankeny, Iowa, January 31 through February
1, 2017 with an amount not to exceed $335.00, for the Regular Session on Monday, January 9, 2017,
at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Six. Motion carried.
145927 - Welper/Schmitt
that the Minutes, as proposed, for the Regular Session on Monday, January 3, 2017, at 5:30 p.m., be
accepted and approved. Voice vote -Ayes: Six. Motion carried.
Mayor Hart read a Proclamation declaring January 2017 as National Mentoring Month.
Mayor Hart read a Proclamation to Join in National Observance of Dr. Martin Luther King, Jr.'s
Birthday January 16, 2017.
Mayor Hart performed the swearing in of three (3) Waterloo Fire Rescue Recruits; Greg Freshwater,
Kyle Wilkins and Andy Dahlhauser.
ORAL PRESENTATIONS
David Dryer, 3145 W. 4th Street, questioned if Fire and EMT are full service, commented on the
criticism he received for comments he made last week regarding economic development, and
commented on Cedar Falls releasing more TIF money.
Pat Treloar, Fire Chief, commented that the departments are fully staffed.
145928 - Welper/Schmitt
that the above oral comments be received and placed on file. Voice vote -Ayes: Six. Motion
carried.
CONSENT AGENDA
145929 - Welper/Schmitt
that the following items on the consent agenda be received, placed on file and approved:
a. Resolutions to approve the following:
1. Resolution approving Finance Committee Invoice Summary Report, dated January 9, 2017,
in the amount of $2,898,841.25 a copy of which is on file in the City Clerk's office, together
with recommendation of approval of the Finance Committee.
Resolution adopted and upon approval by Mayor assigned No. 2017-13.
2. Resolution setting date of public hearing as January 23, 2017, to approve a request by Bertha
Johnson, to purchase the home at 1420 Byron Avenue, in the amount of $5,000, and
approve Development Agreement.
Resolution adopted and upon approval by Mayor assigned No. 2017-14.
January 9, 2017
Page 2
3. Resolution preliminarily approving specifications, bid documents, etc., and setting the date of
bid opening as January 26, 2017 and the date of public hearing as February 6, 2017, for Turf
Maintenance Equipment, and instruct City Clerk to publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2017-15
4. Resolution approving preliminary plans, specifications, form of contract, etc., and setting
date of bid opening as February 2, 2017, and date of public hearing as February 6, 2017, for
the FY2017 Permeable Alley, Contract No. 905, and instruct City Clerk to publish notice of
plans, specifications, form of contract, etc.
Resolution adopted and upon approval by Mayor assigned No. 2017-16
5. Resolution approving the cancellation of special assessments for properties listed on Exhibit
A, and authorize City Clerk to notify Black Hawk County Treasurer of said cancellations.
Resolution adopted and upon approval by Mayor assigned No. 2017-17
b. Motion to approve the following:
1.
a.
2.
a.
b.
c.
d.
e.
Travel Requests
Name & Title of
Personnel
Class/Meeting
Destination
Date(s)
Amount not
to Exceed
Steven Hoambrecker,
Director Waste
Management Services
2017 Iowa Water
Environment
Association
Ankeny, IA
Jan 31 - Feb
1, 2017
$335.00
Approved Beer, Liquor, and Wine Applications
Name & Address of
Business
Class
New or
Renewal
Expiration
Date
Includes
Sunday
Liquor & Tobacco Outlet,
2844 University Avenue
B Wine / C Beer / E
Liquor
Renewal
1/31/2018
X
HyVee Gas #2, 2221 Logan
Avenue
C Beer
Renewal
1/2/2018
X
Hampton Inn, 2034 LaPorte
Road
Special C Liquor
Renewal
1/31/2018
X
Special C Liquor
C Liquor
Renewal
10/28/2017
X
XO Food & Liquor, 428
Franklin Street
B Wine / C Beer / E
Liquor
Renewal
12/14/2017
X
3. Fireworks Display at the Cattle Congress on January 21, 2017 from 9:15 pm - 11:15 pm in
conjunction with the Hairball Concert.
4. Cigarette/Tobacco/Nicotine/Vapor Permit Application for King Star, 2035 E. Mitchell Avenue.
Roll call vote -Ayes: Six. Motion carried.
PUBLIC HEARINGS
145930 - Schmitt/Welper
that proof of publication of notice of public hearing on the opportunity to be heard regarding the sale
of certain tracts of land formerly being portions of West San Marnan Drive, located adjacent to
Sunnyside Country Club, as published in the Waterloo Courier on December 22, 2016, be received
and placed on file. Voice vote -Ayes: Six. Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral objections and
there were none.
145931 - SchmittlWelper
January 9, 2017
that the hearing be. Voice vote -Ayes: Six. Motion carried.
RESOLUTIONS
145932 - Morrissey/Welper
Page 3
that "Resolution approving an agreement with MidAmerican Energy Company for electrical
distribution services along Wagner Road, in an amount of $2,750.44, and authorize the Mayor to
execute the same", be adopted. Roll call vote -Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2017-18.
145933 - Morrissey/Welper
that "Resolution adopting the Record Retention Manual for Iowa Cities as the records retention
schedule of the City of Waterloo, Iowa and establishing electronic imaging and destruction of
records", be adopted. Roll call vote -Ayes: Six. Motion carried.
Mayor Hart requested an overview of the item.
City Clerk, Kelley Felchle, explained that the Iowa League of Cities has produced a Records
Retention manual which the City of Waterloo has already been using, and wishes to formally adopt,
as have many cities throughout the state of Iowa. Ms. Felchle also shared the process used for
electronically managing documents, making them available for all city staff and the public.
Mr. Jacobs asked about time frame requirements to retain both paper and electronic documents.
Ms. Felchle clarified that there are varying schedules depending on the type of record.
Resolution adopted and upon approval by Mayor assigned No. 2017-19.
145934 - Morrissey/Welper
that "Motion approving Change Order No. 1 for a net decrease of $132,347.44 for the F.Y. 2017
Sidewalk Repair Assessment Program - Zone 6, Contract No. 909, and authorize the Mayor and City
Clerk to execute said document.", be adopted. Roll call vote -Ayes: Six. Motion carried.
David Dryer, 3145 W. 4th Street, questioned clarification of the decrease.
Eric Thorson, City Engineer, explained that the decrease was within the zone and nothing will carry
over.
145935 - Amos/Schmitt
that "Resolution approving completion of project and recommendation of acceptance of work for
work performed by Midwest Concrete, Inc., of Peosta, Iowa, at a total cost of $214,776.00, for the
F.Y. 2017, Sidewalk Repair Assessment Program - Zone 6, Contract No. 909, and receive and file
two-year maintenance bond", be adopted. Roll call vote -Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2017-20.
145936 - Amos/Schmitt
that "Resolution approving Supplemental Agreement No. 2, with AECOM of Waterloo, Iowa, in the
maximum amount payable of $34,000.00, for construction related services, for the FY 2016 West
2nd, Cedar and West 3rd Streets Improvements, Contract No. 912, and authorize Mayor to execute
said document", be adopted. Roll call vote -Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2017-21.
145937 - Amos/Schmitt
January 9, 2017 Page 4
that "Resolution approving documents, and adopt and levy the final schedule of assessments in
conjunction with the FY 2017 Sidewalk Repair Assessment Program - Zone 6, Contract No. 909", be
adopted. Roll call vote -Ayes: Six. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2017-22.
ORDINANCES
145938 - Schmitt/Welper
that "an Ordinance amending the Code of Ordinances by repealing Article B, Bus Stop Benches, of
Chapter 2, Sidewalk Construction, Inspections and Repair, of Title 7, Public Ways and Property; and
enacting in lieu thereof a new Article B, Bus Stop Benches, of Chapter 2, Sidewalk Construction,
Inspections and Repair, of Title 7, Public Ways and", be received, placed on file, considered and
passed for the first time. Roll call vote -Ayes: Six. Motion carried.
Mr. Schmitt commented that he received calls from citizens stating that they are confused about the
item.
Aric Schroeder, City Planner, explained that the city has been working to bring bus benches up to
compliance with Americans with Disabilities Act (ADA). He further explained that 150 benches
currently exist and some have been identified as non-compliant, not on a bus route, etc. He further
explained the changes to the ordinance.
Mr. Schmitt questioned who determines which benches will be replaced.
Aric Schroeder explained that ultimately the council does, based on those identified as priority.
Mayor Hart commented that the city has been working with MET Transit on the process.
Mr. Schmitt questioned how many benches will be replaced.
Aric Schroeder explained that approximately 50-60 will be replaced in phases based on the benefit to
MET Transit customers.
Mr. Schmitt questioned where the funding for the project will come from.
Aric Schroeder explained that monies have not yet been identified for the entire project and that
MET Transit has some funding, etc.
Mr. Schmitt questioned if suspending the rules is needed tonight.
Aric Schroeder explained that he has been working with the City Attorney's office on a plan
submitted to the Department of Justice (DOJ) and that they are hoping it could be approved tonight
but if not it should not create issues with DOJ.
Mr. Schmitt questioned if the requirements could go away with a change in the administration.
Aric Schroeder explained that it would be hard to speculate.
Mayor Hart commented that there are some of the benches are not in the best condition, and some
that require grading. Regardless of a change in administration, there are still some things that we
need to do to get them in order so that we can provide our citizens with a clean and safe bench to
utilize.
Mr. Jacobs questioned the total number of benches the city owns.
Aric Schroeder explained that the city owns approximately 150.
Mr. Jacobs questioned if all will need to be replaced.
Aric Schroeder explained that they will need to be replaced or removed by 2019.
Mr. Jacobs questioned the cost to replace 150.
January 9, 2017 Page 5
Aric Schroeder explained that the cost of the bench would be uniform but the cost of the ground
work would not be uniform due to the fact that each location has different features to work with to
make it ADA compliant.
Mr. Jacobs questioned what other cities are doing.
Aric Schroeder explained that the city would not need all 150 and that most are serving an
advertising function rather than a MET Transit rider function. The number needed as a minimum is
still up for debate.
Mayor Hart commented that a few weeks ago, staff did assess the 50 or so benches in an effort to
track the most used sites. It is possible that the number may come down a little bit as we move
forward.
Mr. Schmitt questioned if some benches exist on routes that are no longer in use.
Aric Schroeder commented that 29 would need to be removed in the immediate future.
Mr. Morrissey questioned if the bus benches are part of the Pedestrian Master Plan.
Aric Schroeder questioned if he is referring to the Pedestrian Master Plan being developed by
INRCOG.
Mr. Morrissey confirmed.
Aric Schroeder explained that he believes bus benches are most likely included but he does not know
to what extent.
David Dwyer, 3145 W. 4th Street, questioned if the city will receive advertising revenue from the
benches.
Mayor Hart confirmed that it is the goal.
145939 - Schmitt/Welper
that rules requiring ordinances to be considered and voted for passage at two prior meetings be
suspended. Roll call vote -Ayes: Four. Nays: (Jacobs, Schmitt) Motion failed.
145940 - Morrissey/Amos
that "Code of Ordinances by amending the 2008 Traffic Code by adding Subsection (130a), Iowa
Hwy 21, (Hawkeye Road), at Shaulis Road, A Full Actuated Push Button Pedestrian Signal, to
Section 540, Obedience to Official Traffic -Control Devices", be received, placed on file, considered
and passed for the second time. Roll call vote -Ayes: Six. Motion carried.
Mr. Schmitt stated he did get a call regarding the funding for this.
Sandie Greco, Superintendent of Traffic, explained that this was 50% DOT funds and 50% city
funds drawn from the 2015 G.O. Bond funding.
145941 - Morrissey/Amos
that rules requiring ordinances to be considered and voted for passage at two prior meetings be
suspended. Roll call vote -Ayes: Six. Motion carried.
Mr. Schmitt asked if the urgency of the rule suspension is due to safety.
Sandie Greco confirmed.
145942 - Morrissey/Amos
that "an Ordinance amending the Code of Ordinances by amending the 2008 Traffic Code by adding
Subsection (130a), Iowa Hwy 21, (Hawkeye Road), at Shaulis Road, A Full Actuated Push Button
January 9, 2017 Page 6
Pedestrian Signal, to Section 540, Obedience to Official Traffic -Control Devices", be considered
and passed for the third time and adopted. Roll call vote -Ayes: Six. Motion carried.
Ordinance adopted and upon approval by Mayor assigned No. 5382.
ADJOURNMENT
145943 - Welper/Schmitt
that the Council adjourn at 6:23 p.m. Voice vote -Ayes: Six. Motion carried.
Kelley Fe
City Cler