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HomeMy WebLinkAbout01/09/2017HUMAN RESO UR CES COMMITTEE 5:05 PM, January 9, 2017 Harold E. Getty Council Chambers Members Ron Welper Chairperson Jerome Amos Jr. Vice Chairperson All Council Members Roll Call Approval ofAgenda 1. Request from Public Works Director for authorization to appoint one (1), Equipment Operator 1, from the current Civil Service List. Adjournment Kelley Felchle City Clerk CITY OF WATERLOO Council Communication Request from Public Works Director for authorization to appoint one (1), Equipment Operator 1, from the current Civil Service List. City Council Meeting: 1/9/2017 Prepared: 1/4/2017 REVIEWERS: Department Reviewer Action Date Pulblic Works Departrnent Rice, Mark .A.pproved 1/1./2017 8:53 .AM Clerk Office Even, I..e.A..m Rejected 1/1./2017 11:1 O .AM Pulblic Work:s Departrnent Rice, Mark: .A.pproved 1/1./2017 111:1.2 .AM ( k.sk O oct. Ann Appnwd /1/2() / 13 AM ATTACHMENTS: Description Type Ilosition Justthcation \\/orkshect Gover Memo 11ersrtne1 i.euisitkin Forrii (2ver .4.eriio Doh 1) erOptilon quopr LMt ( )pr1tor I ('over TV4Lnno SUBJECT: Request from Public Works Director for authorization to appoint one (1), Equipment Operator 1, from the current Civil Service List. Submitted by: Submitted By: Mark Rice, Public Works Director Recommended Action: Recommend Approval Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Request for appointment is to fffl vacancy created by retirement within department. A current Civil Service list is active for this position classification. This position is budgeted for in current and future years. Position is funded with Road Use Tax Funds. Request was approved by the Personnel Requisition Committee on 12-22-2016. $24.38 per hour $50,720 per year $27,424 per year benefit (assuming family coverage) Road Use Tax Funds 266-19-7100 Background Information: Position is utilized in the performance of year round street maintenance. Position has a dedicated snow and ice control route, both priority routing as well as residential routing. Position is also utilized in pot hole repair, concrete patching, construction area traffic control, hauling of material to support road shoulder maintenance, crack sealing, street sweeping hauling and other duties as assigned, including flood control. PERSONNEL REQUISITION {Equipment Operator I} The following questions are provided as guidelines to assist you in developing your rational for the position of {Equipment Operator I}in the {Street} Department. Depending upon your situation, some questions may or may not apply. Please provide written responses to these questions as part of your preparation for meeting with the Mayor. (1) What are the key job responsibilities of this position? Laborer/Truck Driver (2) Can the job responsibilities of this position be assigned to other employees within the department? If no, why not? The department has similar position classifications; however a reduced number of employees will directly impact the department's quantity of and timeliness of services. (3) How is the work of this position being accomplished now? Reduced number of employees equals reduced tasks that can be accomplished. (4) Are the filled positions in your department currently being utilized to their maximum potential? Yes (5) How would filling this position meet the needs of your department or the City on either a short-term basis (if temporary position) or a long-term basis (if a regular position)? This position is necessary for the department to meet the departmental objectives, i.e., sealcoating, crack sealing, street sweeping, street maintenance, pot hole repair and most importantly snow and ice control. (6) What cost savings or revenues, if any, would your department or the City realize if this position is filled? This position, while not revenue generating, is critical in providing safe streets for the citizens of Waterloo. (7) If you are paying overtime or comp time within your department to accomplish this work now, how much overtime or comp time has been paid out or earned that is directly attributable to this position and over what period of time? The department pays overtime only as necessary, these positions are assigned routes critical to meet the demands of our projects/programs. (8) How has the work load or demands of your department changed in comparison to your staffing levels over the past three fiscal years? Provide statistics if possible. The department workload is multi -faceted, citizen complaints, annual preventive street maintenance, seasonal street maintenance and now storm water ordinance compliance generated. (9) If this position is not filled, what affect will it have on your department? What work will not get done? What costs will you incur? Please be as specific as possible. Should these positions go unfilled, we will have not have the personnel resources to complete the demands and service expectations that the citizens have come to expect. Less equipment operators means less material loads to and from the work site, increased idle time for other personnel components of the team waiting for product as well as an increase in snow removal overtime and less trucks available to handle snow emergencies. It will take longer to accomplish every service required of the department. (10) How do you cover the responsibilities for this position whenever the incumbent is out on vacation? As any position, some jobs can't be completed with the timeliness expected of both the department and the customer. In the event of emergency, CDL operators from other departments are utilized. (11) Is it possible that the City could outsource this position to an outside agency? If so, what savings, if any, would the City realize as a result of this change? It is possible; however, this position is a Bargaining Unit position. As such, a move in this direction would negatively impact the cohesiveness, morale and overall disposition of other employees within the department. In short..... It would cause major and unnecessary dissention within the department. (12) How would you rank this position in terms of its contribution to City business in comparison with other positions reporting to you? During snow emergencies, many businesses in town cannot operate without access to their businesses. The contribution of this position is critical to the overall objectives of the department. (13) How does this position impact the Goals and Objectives for the City adopted by the City Council? This position directly impacts the department's ability to develop a customer -centered service delivery approach. Note: Forward completed questionnaire to Human Resources Department with original copy of Personnel Requisition form. Check as applicable: PERSONNEL REQUISITION FORM n To start recruiting or civil service process and/or ® To fill a vacancy ® Active Civil Service List Expires: May 2017 A proposed job description and questionnaire must accompany this form at time of submission to Human Resources. Position Title: Equipment Operator I Reports To: Operations Supervisor Department: Street Department Work Location: Street Department / Public Works Employment Status: ® Regular Full Time n Temporary Full Time from to ❑ Regular Part Time n Temporary Part Time from to ❑ Regular 7 -Month n Intern/Co-op Student from to Type of Position: Recommended Recruitment Sources: Civil Service Position: ® Yes ❑ No n Internal Posting Only Bargaining Position: ® Yes ❑ No ® Internal Posting and External Advertising Bargaining Group: 177 Non -bargaining Position: ❑ Yes ❑ No ************************************************************************************************* Complete the following if the requisition is to fill a vacancy: n New Position or ® Replacement Position for: Equipment Operator I - (F. Frost promotion) (Specify name and title of former incumbent) Date incumbent terminated employment: 11-8-16 Date of final payout: N/A Anticipated start date: ASAP No. of hours/week: 40 Work schedule: TBA Justification of need for position: Position is budgeted and required to support street department operations in chip sealing, crack sealing, street maintenance and snow removal. This position is a promotional replacement. What are the likely consequences if the position is not filled? A reduced number of employees will have a negative impact on the department's ability to complete all necessary street repairs and snow removal operations. Annual salary requirements: 50,720.28 APPROVALS Hourly Rate: $24.38 Benefits: 27,424 Is position budgeted for this and future FYs? ® Yes Approved subject to the following conditions: (Payroll taxes, pension, health ins.- assuming family) ❑ No If no, how will position be funded? Submitting Department Head Date Mayor Date Chief Financial Ofticer Date City Clerk/Human Resources Director Date Human Resources Committee Chairperson Date Created 8/7/2014 DEPARTMENT SALARY FLSA CIVIL SERVICE BARGAINING UNIT EQUIPMENT OPERATOR I STREET $22.79 beginning rate; $23.79 after 4 -month probation NON-EXEMPT INCLUDED MUNICIPAL EMPLOYEES LOCAL #353 GENERAL STATEMENT OF DUTIES Performs semi -skilled construction, street maintenance and labor functions such as pot hole patching, oiling, shoveling and raking asphalt, finishing concrete, setting concrete forms, directing traffic, erecting barricades, loading, hauling and plowing snow. The work is performed under the general direction of the Operations Supervisor and a Street Foreman. No supervisory responsibilities. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) These functions are considered essential for successful performance in this job classification. 1. Performs routine street repairs such as pot hole patching and oiling, and general maintenance and labor duties such as shoveling and raking asphalt, finishing concrete, setting concrete forms, directing traffic and erecting barricades. 2. Assists in preparation for winter by erecting snow fence, putting chains on tires and plows on trucks. 3. Assists in loading, hauling and plowing snow and operating sand/salt trucks during snow emergencies up to sixteen hours a day. 4. Participates in special service programs such as emergency storm damage clean up. 5. Fills and sets sandbags, erects barricades and assists in monitoring flood pumps during flood emergencies. 6. Cleans roadside ditches of brush with weed trimming equipment or chain saw. 7 Washes vehicles, changes tires, repairs, cleans up and paints City buildings and assists mechanics as needed. 8. Works in busy traffic areas, operating street maintenance vehicle or on foot. 9. Performs street maintenance and repairs in trenches and on uneven ground. 10. Operates heavy duty and rough -riding vehicles and equipment. 11. Lifts and carries items weighing up to one hundred pounds with assistance as needed. 12. Works outside in all weather conditions; works near moving vehicles and equipment and around mechanical hazards; operates equipment and tools that cause vibration; noise level is often loud; atmosphere may contain dust and traffic fumes; visibility might be poor. 13. Performs work of a repetitive nature and varied workload pace. 14. Works independently and with others with minimum supervision. 15. Attends work regularly at the designated place and time. 16. Performs all work duties and activities in accordance with City policies, procedures and OSHA, City, and Street Department safety rules and regulations. 17. Performs all other related duties as assigned. REQUIRED KNOWLEDGE & ABILITIES 1. Knowledge of traffic and safety rules. 2. Knowledge of occupational hazards associated with and the safety precautions necessary when working in busy traffic areas or extreme weather conditions. 3. Ability to read street signs, chemical hazard labels and written directions of supervisors. 4. Ability to safely operate a dump truck, snowplow, sand/salt truck, concrete saw, air hammer and other power tools. 5. Ability to work alone when operating snow removal equipment. 6. Ability to complete daily work sheets. 7. Ability to complete assigned work projects without direct supervision. 8. Ability to respond to questions and comments from the general public tactfully and politely. 9. Ability to communicate effectively and maintain working relationships with other City employees, supervisors and the public. 10. Ability to work with people from a broad variety of social, economic, racial, ethnic and educational backgrounds. ACCEPTABLE EXPERIENCE & TRAINING 1. High school graduate/GED. 2. Minimum one year related street construction experience in all types of weather conditions and knowledge of the use of a wide variety of hand tools found in street construction and maintenance work OR Any equivalent combination of education and experience that provides the knowledge, skills and abilities necessary to perform the work. 3. Iowa Class A or B Commercial Driver's License by equipment testing date and good driving record based on City of Waterloo driver performance criteria. A candidate with any of the following will not be considered for employment: loss of license for any reason during the period of candidacy for employment, if the candidate remains without a valid, current license for the position when the City issues an offer of employment; loss of license, plea of guilty, plea of no contest or its equivalent or conviction for OWI, reckless driving or other major moving violation include habitual violator within the previous five years; four or more citations for moving violations within the previous three-year period, excluding speeding violations of 10 mph or less over the posted speed limit; three or more citations for moving violations within the previous one-year period. After appointment to the position, disciplinary action or continuing employment status may be reviewed for the following: four or more moving violations within the previous three years, three or more moving violations within the previous one year or loss of license or conviction for OWI, reckless driving or other major moving violation including habitual violator within the previous five years; two or more at -fault accidents within a three-year period while driving on City business; a combination of three or more at -fault within a three-year period. An applicant's driving record will be reviewed prior to an offer of employment and at least annually after hire. ESSENTIAL PHYSICAL ABILITIES The following physical abilities are required with or without accommodation. 1. Sufficient strength to perform assigned tasks. 2. Sufficient physical and mental stamina, to work up to 16 hours during snow or other weather emergencies. 3. Sufficient speech and hearing that permits the employee to communicate effectively with coworkers in person or over a radio. 4. Sufficient color vision, depth perception, distance and peripheral vision to safely operate vehicles and equipment in all weather conditions. 5. Sufficient dexterity to safely operate powered and manual street maintenance tools. 6. Sufficient hearing to understand verbal instructions, respond to questions from the public and hear traffic in work areas. 7. Sufficient personal mobility that permits the employee to operate required equipment safely in all types of weather and a variety of road conditions. MISCELLANEOUS 1. Must wear personal protective equipment such as safety shoes, safety glasses, safety vest, hearing protection, gloves and hard hat. 2. Must comply with City of Waterloo Residency Policy for Critical Employees (physically reside within ten -mile radius of Waterloo City Hall -will be given reasonable compliance period as determined by department head). Must maintain a local telephone number in order to be contacted during emergencies. 3. Must submit to Department of Transportation requirements including pre-employment, post -accident, reasonable suspicion, random and return-to-duty/follow-up alcohol and drug testing. 4. Following a conditional offer of employment, the City of Waterloo requires a physical examination and a drug test by a physician of the City's choice to determine if an applicant is capable of performing the essential functions of the position. 5. The City of Waterloo reserves the right to conduct a background investigation including employment and criminal history checks on any applicant being considered for this position. 6. Must submit to and pass Civil Service examination procedures, including equipment test and panel interview. WORK SCHEDULE Will be assigned a shift that is 7:00 a.m.-3:00 p.m. or 3:00 p.m. -11:00 p.m. or 11:00 p.m. -7:00 a.m. Will generally work Monday through Friday with twenty - minute paid lunch. Will be required to respond to emergency calls on weekends, evenings and holidays. There may be significant overtime during severe snow emergencies or flooding. Employees hired in this job classification may be cross -utilized in other City departments in emergency and non -emergency situations as determined by the workload. Consequently, hours of work, including starting and ending times, work schedule, rest periods, work duties etc. will vary depending on the department to which the employee is assigned. EQUIPMENT OPERATOR I DESCRIPTION 16 January 2016