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Home My WebLink AboutUltramax Ammunition - FY12 Ammunition Needs-10/3/2011BID PROPOSAL AMMUNITION CITY OF WATERLOO, IOWA POLICE DEPARTMENT PREAMBLE The undersigned being a corporation under the laws of the State of 5 b ; a partnership consisting of the following partners: , or an individual doing business as j iaryst lay Q nnnakAa t.pi's being familiar with the specifications affecting the cost of this commodity, hereby offers to furnish said commodity to the City of Waterloo, Police Department, 715 Mulberry Street, Waterloo, Iowa, 50703. SUBMISSION OF BIDS Sealed bid proposals will be received by the City of Waterloo, City Clerk's Office, 715 Mulberry Street, Waterloo, Iowa, 50703, no later than Noon on the 2611' of September 2011. Any bid submitted after the specified time shall be rejected. Bids should be clearly marked FY 12 Ammunition Bids. SPECIFICATIONS The bidder proposes to deliver to the City of Waterloo Police Department, 715 Mulberry Street, Waterloo, Iowa, 50703, the below specified items during fiscal year FYE 2012 beginning July 1, 2011 through June 30, 2012, after notification that he/she is the successful bidder by issuance of a purchase order mailed, telegraphed or delivered to the undersigned vendor, accompanied by a copy of this proposal bearing the City Clerk's signature. Factory New Service Ammunition 1. 7,000 rounds of .40 S&W, 180 grain, jacketed hollow point, Federal HST, (P40HST1). 2. 65,000 rounds of Federal American Eagle 40 S&W, 180 grain, full metal jacket (AE40R1). 3. 2,000 rounds of Federal 12 gauge 2 % inch shot shell, 00 Buckshot, 9 pellet, low recoil (LEF132-00). 4. 3,000 rounds of Federal 12 gauge 2 % inch shot shell 1 ounce low recoil slug. (LEF127-RS). 5. 6,000 rounds of Federal .223 caliber, 55 grain, Sierra boat tail hollow point Tactical Rifle Urban. (P223E). 6. 28,000 rounds of Federal American Eagle .223 caliber, 55 grain FMJ (AE223). 7. 4,000 rounds of Federal .308 Winchester caliber, 168 grain Sierra MatchKing boat tail hollow point. (FC308MC).(6-M3O In.') List any deviations from the specifications included herein: Any and all warranty information or provisions shall be in writing and submitted with the bid proposal. Failure to submit warranty information may warrant rejection of bid. The bidder shall have, on a separate sheet, the terms of this warranty. By attachment, the Term of the Warranty becomes part of this bid. The seller must have $1,000,000.00 Product Liability Insurance for each occurrence of bodily injury and each occurrence of property damage. (Submit a certified copy of insurance coverage with bid.) Bidders shall provide the City of Waterloo, in writing, with any and all deviations from the attached specifications. The bidder shall specify any deviations that he/she proposes from the above specifications in the same sequence as stated in said specifications. By attachment, the listed deviations become part of this bid. Any questions regarding the equipment or specifications should be directed to Capt. Dave Mohlis at 319- 291-4400. GENERAL REQUIREMENTS FOR SUBMISSION OF BIDS All bids must be submitted to the City Clerk's Office in a sealed envelope clearly marked as follows: "BID PROPOSAL FYE 12 AMMUNITION " The name of the business submitting the bid must be clearly marked on the envelope. Faxed or electronic bids will not be accepted. All bids must meet or exceed minimum specifications as previously defined. Bids that do not meet or exceed the minimum specifications, as determined by the City, shall be rejected. The vendor bid prices shall include all shipping costs. The City is tax exempt from federal excise and state taxes. Taxes should be excluded from the bid cost. All bid prices, upon submission by the bidder, are recognized by the City and vendor to be irrevocable for one year commencing from the deadline date for bids to be received by the City of Waterloo, Iowa. Standard procedure dictates that the City of Waterloo will accept the lowest responsible bid. However, the bidder understands that the City reserves the right to reject any bid that is either considered not to be responsible or not most advantageous to the City. The City will award the contract to the responsible bidder whose bid meets or exceeds the minimum specifications. The City of Waterloo, Iowa, reserves the right to reject any and all bids, or any or all parts of a bid. Upon acceptance of the bid, a purchase order mailed, telegraphed or delivered to the undersigned vendor which is accompanied by a copy of this proposal bearing the City Clerk's signature shall constitute acceptance of the bid and, therefore, be legal and binding agreement. Of applicable, the bidder guarantees that title conveyed shall be good and goods shall be delivered free from security interest or other lien or encumbrances of which the City at the time of purchase had no knowledge. BID PRICES Factory New Service Ammunition 1. 7,000 rounds of .40 S&W, 180 grain, jacketed hollow point, Federal HST, (P4OHST1). $ 8,60700 1000 per ?0 rounds Cia/i.,tD -2 /6)00 11--6166 41-4_2 2. 65,000 rounds of Federal American Eagle .40 S&W, 180 grain, full metal jacket (AE4OR1). /000 $ /?a92-) l per 'S(�0 rounds 6),qy a/LC, / O00 /L9- L4 /& 3. 2,000 rounds of Federal 12 gauge 2' inch shot shell, 00 Buckshot, 9 pellet, low recoil (LE 132-00). oD $ 21 per 250 rounds 4. 3,000 rounds of Federal 12 gauge 2 '/ inch shot shell 1 ounce low recoil slug. (LE, 127 -RS). $ 9? 00 IOC per 250 rounds 5. 6,000 rounds of Federal .223 caliber, 55 grain, Sierra boat- tail hollow point Tactical Rifle Urban. («223E). $ r2 (o 00 per 500 rounds 6. 28,000 rounds of Federal American Eagle .223 caliber, 55 grain FMJ (AE223). $ /.3 (% 0U per 500 rounds 7. 4,000 rounds o Federal .308 Winchester caliber, 168 grain Sierra MatchKing boat tail hollow point. (FC308MC). (6-1^I 3o9 yn5o0) / 00 $ ,j `"� (0 per 500 rounds OPENING AND ACCEPTANCE OF BIDS Sealed bid proposals will be opened and read at 5:30 P.M. on the 26th of September 2011, during the Waterloo City Council Meeting at Waterloo City Hall, 715 Mulberry Street, Waterloo, Iowa. All bidders understand that they may be in attendance at the bid opening. Bids will be acted upon at that time or at a later time, which shall then be established. CANCELLATION The successful bidder understands that the City of Waterloo shall cancel this agreement within thirty days notice, if the City has knowledge that all conditions as stated in this bid proposal have not been fulfilled. PAYMENT PROCEDURES The City of Waterloo Police Department, 715 Mulberry Street, Waterloo, Iowa; 50703, shall make a lump sum payment within thirty days of receipt of billing from the vendor and acceptance of commodity by the City. The bidder, having read this document, hereby acknowledges that bid proposal completely reflects the total bid as contained herein. By Title Date 9-020 ATTEST: Date 0Ch1oQ_,i , , City Clerk Proof of Insurance Coverage °/° (A) ee+e rn N( 141 onC(Company Name PO Roy3075� l()I c. ! Y 31)5-7707 Address y 10053q— 7— 94)60 Telephone PP/e)¥0 Policy Number *Attach Certified Copy of Insurance Coverage A D CERTIFICATE OF LIABILITY INSURANCE OP ID JG DATE (MM/DDPYYYY) 09/20/11 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER First Western Insurance RC PO Box 3075 Rapid City SD 57709 Phone:605-348-9800 Fax:605-342-4579 INSURED Ultramax Ammunition Accuracy Inc DBA 2112 Elk Vale Rd Rapid City SD 57701 COVERAGES CERTIFICATE NUMBER: w!.I„�. NAVE: Perry Borella PHONE (AJC. No. Ext): -EMAIL ADDRESS: rear (AJC, Nei: -PRODUCER CUSTOMER 10 r. ULTRA -1 INSURERS) AFFORDING COVERAGE NAIC INSURER A: Western National Ins Group 15377 INSURER B : INSURER C: INSURER D: INSURER E : INSURER F : REVISION NUMBER: _ _ c. !:SR LTR _ _ -_ _-R" PY THAT THE POLICIES OF INSUS N E L,STED _ : - _. . - • T=•MNG ANY REOUIREMENT. TERM OR _ : L. r •• - • 77 _ - _ ED OR MAY PERTAIN. THE INSURANCE : _ _ _ _ N _ ._ _ _ . _ - = :SOF SUCH POLICIES LIMITS SHOV.`. BELO'.! HAVE BEEN ISSUED TO THE INSURED NAMED AEOvEE FOR THE CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL MAY HAVE BEEN REDUCED BY PAID CLA!,MS TEXP POLICY !:UMBER YP.' DD. M/ODII'YYY) (� PC_.;,Y PER. C: TO WHICH Tr11S THE TERMS LIMITS TYPE OF INSURANCE INSR W O IlISR WfVD GENERAL LIABILITY X C^ _RA!U.ABI'_ITY - ..S..': E X _L'CUR X Vendor's End't. CPP1040410 19/11 06/19/•_ EACH OCCURRENCE S 1000000 S 100000 S 5000 DIAMAA PREMMIS�ERaoocc,rerce MED EXP (Any ce*peaeny PERSONAL EADV INJURY 51000000 GENERAL AGGREGATE S 2000000 GEN L AGGREGATE LIMIT APPLIES PER X POLICY n PRO- 1 JECT LOC PRODUCTS • COLINOP AGG S 2000000 5 AUTOMOBILE LIABILITY l ANY AUTO . — ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS ! COMBINED SINGLE LV.gIT IEa ac.. ---dent) S EODILY INJURY (Pee pers_A) 5 BODILY INJURY (Pe al:cbde^t i 5 PROPERTY DAMAGE Per axsem:� s S UMBRELLALIAB X CCCL.R EXCESSLIAB CLAMS ,'-:E UMB1 0 0 6 9 7 7 - 0 0 ...:; :: :-/:s/12 EACH OCCURRENCE AGGREGATE 5 1000000 S 1000000 _ -_- --TE_- RETENTION S 5 WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y/ N ANY PROPRIEETOR/PALRTNEWEXECUTlVE —1 OFFICER/MEMBER EXCLUDED I I N / A V.0 STATU- OTr. TORY LtMITS ER E L EACH ACCIDENT 5 EL DISEASE - EA EMPLOYEE 5 (Mandatory In NH) • .€_s =a 51 u!±der _ _.E. ,"= sTION OF OPERATIONS teZ., EL DISEASE • POLICY LIMIT CESC R PTION OF OPERATIONS 1 LOCATIONS / VEHICLES (Attach ACORD 101, Acd.tional Remarks Schedule, if more space is required) CERTIFICATE HOLDER CANCELLATION For Information Only SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF. NOTICE WILL 8E DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Perry L Borelia 1988-2009 ACORD CORPORATION. All rights reserved. Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Wardl CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA WATERLOO POLICE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4339 Fax (319) 291-4332 DANIEL J. TRELKA • Director ofSafety Services Wednesday, August 31, 2011 Ultramax Ammunition 2112 Elk Vale Rd Rapid City, SD 57709 Dear Sir or Madam: The Waterloo Iowa Police Department is in the process of accepting sealed bids for ammunition supplies for fiscal year 2012, which runs from July 1, 2011 and June 30, 2012. I have attached a bid packet that we are asking you to complete and submit back to the Waterloo City Clerks Office by the deadline of September 26th, 2011 at Noon. These sealed bids will opened and read at the Waterloo City Council Meeting on September 26th, 2011 at 5:30 PM. Bids should be submitted to the address listed below and should sealed and clearly marked, FY 12 Ammunition Bids. City of Waterloo, City Clerks Office 715 Mulberry Street Waterloo, IA 50703 If you have any question, please contact Capt. Dave Mohlis at 319-291-4400. Dave Mohlis Captain Waterloo Police mohlisd@waterloopolice.com CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! 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