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Home My WebLink AboutUltramax Ammunition - FY14 Ammunition Needs-7/1/2013Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA WATERLOO POLICE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4339 Fax (319) 291-4332 DANIEL J. TRELKA • Director of Safety Services Monday, June 03, 2013 Ultramax Ammunition 2112 Elk Vale Rd Rapid City, SD 57709 Dear Sir or Madam: The Waterloo Iowa Police Department is in the process of accepting sealed bids for ammunition supplies for fiscal year 2014, which runs from July 1, 2013 and June 30, 2014. I have attached a bid packet that we are asking you to complete and submit back to the Waterloo City Clerks Office by the deadline of June 28th, 2013 at Noon. These sealed bids will be opened and read at the Waterloo City Council Meeting on July 1st,_ 2013 at 5:30 PM. Bids should be submitted to the address listed below and should sealed and clearly marked, FY 14 Ammunition Bids. City of Waterloo, City Clerks Office 715 Mulberry Street Waterloo, IA 50703 If you have any question, please contact Capt. Dave Mohlis at 319-291-4400. Dave Mohlis Captain Waterloo Police mohlisd@waterloopolice.com waterloopolice.com CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer BID PROPOSAL AMMUNITION CITY OF WATERLOO, IOWA POLICE DEPARTMENT PREAMBLE The undersigned being a corporation under the laws of the State of Sb ; a partnership consisting of the following partners: , or an individual doing business as U j'aimo,x 4W►wt ct'Otn , being familiar with the specifications affecting the cost of this commodity, hereby offers to furnish said commodity to the City of Waterloo, Police Department, 715 Mulberry Street, Waterloo, Iowa, 50703. SUBMISSION OF BIDS Sealed bid proposals will be received by the City of Waterloo, City Clerk's Office, 715 Mulberry Street, Waterloo, Iowa, 50703, no later than Noon on the 28th of June 2013. Any bid submitted after the specified time shall be rejected. Bids should be clearly marked FY 14 Ammunition Bids. SPECIFICATIONS The bidder proposes to deliver to the City of Waterloo Police Department, 715 Mulberry Street, Waterloo, Iowa, 50703, the below specified items during fiscal year FYE 2014 beginning July 1, 2013 through June 30, 2014, after notification that he/she is the successful bidder by issuance of a purchase order mailed, telegraphed or delivered to the undersigned vendor, accompanied by a copy of this proposal bearing the City Clerk's signature. Factory New Service Ammunition 1. 10,000 rounds of .40 S&W, 180 grain, jacketed hollow point, Federal HST, (P4OHST1). 2. 75,000 rounds of Federal American Eagle .40 S&W, 180 grain, full metal jacket (AE4OR1). 3. 3,000 rounds of Federal 12 gauge 2 % inch shot shell, 00 Buckshot, 9 pellet, low recoil (LEF 132-00). 4. 3,000 rounds of Federal 12 gauge 2 3/4 inch shot shell 1 ounce low recoil slug. (LEF127-RS). 5. 10,000 rounds of Federal .223 caliber, 64 grain, Sierra boat tail hollow point Tactical Rifle Urban. (P223E). 6. 35,000 rounds of Federal American Eagle .223 caliber, 55 grain FMJ (AE223). 7. 6,000 rounds of Federal .308 Winchester caliber, 168 grain Sierra MatchKing boat tail hollow point. (FC308MC). List any deviations from the specifications included herein: Lir €-'t}ew 1 Z t S b -i y c b\d (til,f 5 eeK L-o,w -53 5a_) Any and all warranty information or provisions shall be in writing and submitted with the bid proposal. Failure to submit warranty information may warrant rejection of bid. The bidder shall have, on a separate sheet, the teens of this warranty. By attachment, the Term of the Warranty becomes part of this bid. The seller must have $1,000,000.00 Product Liability Insurance for each occurrence of bodily injury and each occurrence of property damage. (Submit a certified copy of insurance coverage with bid.) Bidders shall provide the City of Waterloo, in writing, with any and all deviations from the attached specifications. The bidder shall specify any deviations that he/she proposes from the above specifications in the same sequence as stated in said specifications. By attachment, the listed deviations become part of this bid. Any questions regarding the equipment or specifications should be directed to Capt. Dave Mohlis at 319- 291-4400. GENERAL REQUIREMENTS FOR SUBMISSION OF BIDS All bids must be submitted to the City Clerk's Office in a sealed envelope clearly marked as follows: "BID PROPOSAL FYE 14 AMMUNITION " The name of the business submitting the bid must be clearly marked on the envelope. Faxed or electronic bids will not be accepted. All bids must meet or exceed minimum specifications as previously defined. Bids that do not meet or exceed the minimum specifications, as determined by the City, shall be rejected. The vendor bid prices shall include all shipping costs. The City is tax exempt from federal excise and state taxes. Taxes should be excluded from the bid cost. All bid prices, upon submission by the bidder, are recognized by the City and vendor to be irrevocable for one year commencing from the deadline date for bids to be received by the City of Waterloo, Iowa. Standard procedure dictates that the City of Waterloo will accept the lowest responsible bid. However, the bidder understands that the City reserves the right to reject any bid that is either considered not to be responsible or not most advantageous to the City. The City will award the contract to the responsible bidder whose bid meets or exceeds the minimum specifications. The City of Waterloo, Iowa, reserves the right to reject any and all bids, or any or all parts of a bid. Upon acceptance of the bid, a purchase order mailed, telegraphed or delivered to the undersigned vendor which is accompanied by a copy of this proposal bearing the City Clerk's signature shall constitute acceptance of the bid and, therefore, be legal and binding agreement. Of applicable, the bidder guarantees that title conveyed shall be good and goods shall be delivered free from security interest or other lien or encumbrances of which the City at the time of purchase had no knowledge. OPENING AND ACCEPTANCE OF BIDS Sealed bid proposals will be opened and read at 5:30 P.M. on the 1st of July 2013, during the Waterloo City Council Meeting at Waterloo City Hall, 715 Mulberry Street, Waterloo, Iowa. All bidders understand that they may be in attendance at the bid opening. Bids will be acted upon at that time or at a later time, which shall then be established. CANCELLATION The successful bidder understands that the City of Waterloo shall cancel this agreement within thirty days notice, if the City has knowledge that all conditions as stated in this bid proposal have not been fulfilled. PAYMENT PROCEDURES The City of Waterloo Police Department, 715 Mulberry Street, Waterloo, Iowa, 50703, shall make a lump sum payment within thirty days of receipt of billing from the vendor and acceptance of commodity by the City. The bidder, having read this document, hereby acknowledges that bid proposal completely reflects the total bid asc. tained herein. Byie Title,` / , Ma j C a ,PA Date 6-;.,5-1_ ATTEST S cs , City Clerk Date dy t 51 c z))3 Proof of Insurance Coverage Fi �" ��-�, {(�TYVS U r' ompany ame '5 6-r"tia t D lJ 3o--7; 12 ;of Ct ,Jb i770? Address U)5 -,(a -non Telephone CP P i fl i 6-11000 Policy Number *Attach Certified Copy of Insurance Coverage BID PRICES Factory New Service Ammunition 1. 10,000 rounds of .40 S&W, 180 grain, jacketed hollow point, Federal HST, (P4OHST1). $ lQl!11ou )00 V per rounds 2. 75,000 rounds of Federal American Eagle . , 180 grain, full metal jacket (AE4OR1). 00 iooD 3;ddirl Speer -a.wmo 1 $ A a�t per3`6,Q rounds � c2 5 vl-- dee f o p r i Ciam/ tali; x'14 E 3. 3,000 rounds of Federal 12 gauge 2 3/4 inch shot shelll�0 Buckshot, 9 pellet, low recoil (LEF132=T10). $ 1 Lw; p_ o r a tv i 6i s+-dficiard RS Loo Y1'Y�e 50 rounds I w r eca 4. 3,000 rounds of Federal 12 gauge 2 3/4 inch shot shell 1 ounce low recoil slug. (LEF127-RS). 00 per 250 rounds 5. 10,000 rounds of Federal .223 caliber, 64 grain, Sierra boat- tail hollow point Tactical Rifle Urban. (P223E). 00 $ a37 per 500 rounds 6. 35,000 rounds of Federal American Eagle .223 caliber, 55 grain FMJ (AE223). $ cot °° per 500 rounds 7. 6,000 rounds of Federal .308 Wi chester caliber, 168 grain Sierra MatchKing boat tail hollow point. (FC308MC). inn 3OBYY��'e�d-e-(�r�1 o0 $3 per 500 rounds From:Jodie K. Fisk FaxID:First Western Ins Page 2 of 2 Date:6/25/2013 04:20 PM Page:2 of 2 ULTRA -1 OP ID: JF ,�4oRo CERTIFICATE OF LIABILITY INSURANCE DAT06/25DYYYV) 06/25/13 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCERCONTACT Phone: 605-348-9800 First Western Insurance RCFax: 605-342-4579 PO Box 3075 Rapid City, SD 57709 Perry L Borella NAME: Perry Borella PHONE 605-348-9800 FAX WE Na Ext): 605-348-9800 No): 605-34211579 E-MAIL perry.borelia@firstwesterninsurance.com ADDRESS: INSURER($) AFFORDING COVERAGE NAIC a INSURER A: Western National Ins Group 15377 INSURED Ultramax Ammunition Accuracy Inc DBA 2112 Elk Vale Rd Rapid City, SD 57701 INSURERB: CP P104041000 INSURER C: 09/20/13DAMAGETO INSURER D: $ 1,000,000 INSURER E : $ 100,000 INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE INS&N/YD POLICY NUMBER (MMIODIYYYY) (MM/D 10YYYY) LIMOS A GENERAL X LIABILITY COMMERCfAL GENERAL LIABILITY CP P104041000 09/20/12 09/20/13DAMAGETO EACH OCCURRENCE $ 1,000,000 RENIED PREMISES (Ea occurrence) $ 100,000 CLAIMS -MADE X OCCUR MED EXP (Any one person) $ 5,000 X Vendors Endt PERSONAL &ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GENT_ AGGREGATE LIMIT APPLIES PER: POLICY r JECOT LOC PRODUCTS- COMP/OP AGG $ 2,000,000 $ AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS HIRED AUTOS SCHEDULED AUTOS NON -OWNED AUTOS COMBINED SINGLE LIMIT (Ea accident) BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ A X UMBRELLA LIAB EXCESSLIAB X OCCUR CLAIMS -MADE UM B100697700 09/20/12 09/20/13 EACH OCCURRENCE $ 9,000,000 AGGREGATE $ 9,000,000 DED X RETENTION$ 10000 $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITYY ANY PROPRIETOR/PARTNER/EXECUTIVE OFF CER/MEMBER EXCLUDED? (Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below 1 N NI A WCSTATU- TORY LIMITS OTH- ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ EL. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule If more space is required) CERTIFICATE HOLDER CANCELLATION For Information Only SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Perry L Borella ACORD 25 (2010/05) O 1988-2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo a e registered marks of ACORD