Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Council Packet - 9/19/2011
izicf»/P ef;,0 L s(dr:ottte C13i3 0I r2) THE CITY COUNCIL OF THE CITY OF WATERLOO, rf f $9If N IOWA, REGULAR SESSI•N TO HELD AT THE put- GJD? q (41l CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONAY, SEPTEMBER 19, 2011 CITY OF WATERLOO GOALS I. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The «oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these general rules". 4. You may speak one (1) time per item for a maximum of three (3) minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Ethel Washington, Housing Authority Director. September 19, 2011 Agenda, as proposed or a Minutes of September 12, Presentation by Tammy with Black Hawk County & Environment Fair to be Page 2 mended. 2011, Regular Session, as proposed. Turner, Waste Trac Recycling Education Naturalist Solid Waste Management Commission, on the Energy held on Saturday, September 24, 2011. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 11S 1. Bills Payment, Schedule AP642, a copy of which is on file in the office of the City Clerk. 2. 3. Sql b. Cancellation of assessments for several properties; and authorize City Clerk to notify Black Hawk County Treasurer of said cancellations. Submitted by Suzy Schares, City Clerk Request of Waterloo Community School Superintendent for a variance to the Code of Ordinances concerning discharging of weapons (5-2-6B) to fire air rifles in an air rifle range that will be constructed in the lower level of East High School for students enrolled in the JROTC program, together with approval of Director of Safety Services. Submitted by Daniel J. Trelka, Director of Safety Services Request of St. Edward's Catholic School to hold St. Edward's Fall Festival 5K run event to be held on Saturday, October 1, 2011 with the event to start at 9:00 a. m, together with approval of Director of Safety Services. Submitted by Daniel J. Trelka, Director of Safety Services Motion to approve the following: 1. Travel Requests Name 86 Title of Personnel Class/ Meeting Destination Date(s) Amount not to Exceed Larry Ticknor, Rusty Zey, Randy Shepard, Troy Deeds Live Fire Training Cedar Rapids, Iowa September 29, 2011 & September 30, 2011 $3,200.00 September I9, 2011 2. 3. Page 3 Mark Boesen, Manager of Rehab Services; Jon Martin, Rehab/ Relocation Specialist; Matt Chesmore, Rehab/ Relocation Specialist IAHO Fall Conference Certification & Recertification Waterloo, Iowa October 5- 7, 2011 $750.00 9 Law Enforcement Officers Law Enforcement Intelligence Network Conference Johnston, Iowa October 2- 5, 2011 $3,389.40 Investigator Saunders; Officer Pohl; Planner/Analyst Wilson Law Enforcement Intelligence Network Conference Johnston, Iowa October 2- 5, 2011 $1,497.44 Investigator Frana; Investigator Hageman; Officer Lippert; Officer Roberts; Officer Wittmayer; Officer Bush; Officer Frein Interview and Interrogation School Waterloo, Iowa October 17-19, 2011 $1, 650.00 6. Recommendation of appointment of Angela Kausalik to the position of Administrative Secretary, effective September 20, 2011. Submitted by Bob Stringer, Human Resources Director 7. Recommendation of appointment of Michael Hackbarth to the position of Equipment Operator I, effective September 20, 2011. Submitted by Mark Rice, Public Works Director 8. Motion to receive and file Mayor Clark's recommendation of the following appointments: Appointee Carole Gustafson Board/ Commission Planning & Zoning Commission Expiration Date August 7, 2014 New or Re - Appointment New Appointment September 19, 2011 Page 4 Class C Liquor License Permit Application 9. Cafe Bar Fontana, 801 Commercial Street (Renewal) (Expires 7/31/ 12) (Includes Sunday Sales) 10. Kings & Queens Tap, 304-306 W. 4th Street (Renewal) (Expires 8/27/ 12) (Includes Sunday Sales) 11. House of Blues - Waterloo, 521 Dane Street (Renewal) (Expires 6/30/ 12) (Includes Sunday Sales) 12. Kings & Queens, 304 W. 4th Street (New) (Expires 9/ 12/ 12) (Includes Sunday Sales) Fireworks Display Application 13. Columbus Catholic High School, 3231 W. 9th Street on Friday, September 23, 2011 at 8:30 p.m. PUBLIC HEARINGS 2. Purchase Traffic Signal Equipment for Six (6) High Accident Locations Motion to receive and file proof of publication of notice of public hearing HOLD HEARING—No objections on file Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of specifications, bid document, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to open and read bids and refer to Traffic Operations Superintendent for review. Submitted by Sandie Greco, Traffic Operations Superintendent 3. Development Agreement with Dave Schrock for the sale and conveyance of city -owned property formerly known as 720 W. Park Avenue for $2,000.00 plus closing costs. Motion to receive and file proof of publication of notice of public hearing HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments. I Resolution authorizing said sale and conveyance, and authorize City Attorney to prepare and deliver deed accordingly. 00 -Resolution approving said development agreement; and authorize Mayor and City Clerk to execute said document. Submitted by Noel Anderson, Community Planning & Development Director RESOLUTIONS 4. Resolution approving and accepting Target grant in the amount of A05 $,1,000.00 tobe used for expenses related to Master Artists of the Bahamas project, with no required city match. Submitted by Cammie Scully, Director of Cultural & Arts Commission September 19, 2011 Page 5 5. Resolution approving recommendation of award of bid to Hawkeye International Trucks of Cedar Rapids, Iowa in the amount of $157,699.00 0(1 after trade-in for the Purchase of One (1) New Chipper Truck with Aerial Unit for Leisure Services Department. Submitted by Mark Rice, Public Works Director 6. Resolution approving the installation of three (3) street lights on decorative poles to be placed at the following areas: on the southwest /165 corner of Yellowstone and William Drive, on the southwest corner of Hoff Road and William Drive, and on the west side of Yellowstone in the area of Lot 5; and authorize City Clerk to notify MidAmerican Energy. Submitted by Sandie Greco, Traffic Operations Superintendent 7. Resolution approving a new City Wide Clean-up Policy. 0 WSubmitted by Larry N. Smith, Waste Management Services Superintendent 8. Resolution approving Cooperative Agreement with Iowa Civil Rights Commission to ensure an efficient, effective and coordinated State -Local civil rights enforcement partnership for Fiscal Year 2012; and authorize Mayor to execute said document. Submitted by Abraham L. Funchess, Human Rights Executive Director Resolution approving FY 2011 asbestos removal contract with New Horisons LLC of Kansas City, Missouri for asbestos removal at the Grand Hotel Property located at 300 W. Mullan Avenue in the amount of $179,784.00. Submitted by Noel Anderson, Community Planning & Development Director 10 Resolution approving Memorandum of Understanding with Iowa Northland Regional Council of Governments for grant writing services for 001 a Statewide Enhancement Grant Application for US Highway 63 Corridor Enhancements, Newell Street to Franklin Street with the Iowa Department of Transportation, in an amount not to exceed $2,000.00; and authorize Mayor and City Clerk to execute said document. Submitted by Noel Anderson, Community Planning & Development Director Resolution approving Amendment No. 1 to Professional Services Agreement with InVision Architecture of Waterloo, Iowa in the amount of $6,000.00 for design work, bid documents and construction coordination related to the Waterloo Center for the Arts Window and Door Replacement project; and authorize Mayor to execute said document. Submitted by Craig Clark, Building Official/Maintenance Administrator 1 Resolution approving Safe Route Education & Encouragement Campaign Safe Route to School (SRTS) grant application to Iowa Department of Transportation; and authorize Mayor to execute said document. Submitted by Wayne Castle, PLS, El, Associate Engineer September 19, 2011 Page 6 13. Resolution approving Dr. Walter Cunningham School for Excellence Safe Route to School (SRTS) grant application to Iowa Department of 19- Transportation; and authorize Mayor to execute said document. Submitted by Wayne Castle, PLS, El, Associate Engineer Resolution accepting responsibility for maintenance of Dr. Walter Cunningham School for Excellence Safe Route to School public pedestrian improvements for a period of 10 years. Submitted by Wayne Castle, PLS, El, Associate Engineer 15. Resolution approving Memorandum of Understanding with Iowa Northland Regional Council of Governments at a maximum cost of $1,500.00 for preparation and submittal of a Safe Routes to School (SRTS) grant application for Dr. Walter Cunningham School for Excellence; and authorize the Mayor and City Clerk to execute said documents. Submitted by Wayne Castle, PLS, El, Associate Engineer 16. Resolution approving Irving Elementary School Safe Route to School L. (SRTS) grant application to Iowa Department of Transportation; and 1 ) authorize Mayor to execute said document. Submitted by Wayne Castle, PLS, El, Associate Engineer \/ 17. Resolution accepting responsibility for maintenance of Irving Elementary J School Safe Route to School public pedestrian improvements for a period of 10 years. Submitted by Wayne Castle, PLS, El, Associate Engineer 18. Resolution approving Memorandum of Understanding with Iowa Northland Regional Council of Governments at a maximum cost of �'1 $1,500.00 for preparation and submittal of a Safe Routes to School (SRTS) grant application for Irving Elementary School; and authorize the Mayor and City Clerk to execute said documents. Submitted by Wayne Castle, PLS, El, Associate Engineer Resolution approving Lou Henry Elementary School Safe Route to School (SRTS) grant application to Iowa Department of Transportation; and authorize Mayor to execute said document. Submitted by Wayne Castle, PLS, El, Associate Engineer 20. Resolution accepting responsibility for maintenance of Lou Henry Elementary School Safe Route to School public pedestrian improvements 0\ grit for a period of 10 years. Submitted by Wayne Castle, PLS, El, Associate Engineer September 19, 2011 Page 7 21. Resolution approving Memorandum of Understanding with Iowa Northland Regional Council of Governments at a maximum cost of $1,500.00 for preparation and submittal of a Safe Routes to School (SRTS) grant application for Lou Henry Elementary School; and authorize the Mayor and City Clerk to execute said documents. Submitted by Wayne Castle, PLS, El, Associate Engineer 22. Resolution approving Sidewalk Repair and Assessment Agreement for 712 Kern Street, the property owner is requesting to be included in the FY2012 Sidewalk Repair Assessment Program - Zone 1, Contract No. 811; and authorize Mayor to execute said document. Submitted by Wayne Castle, PLS, El, Associate Engineer 23. Resolution approving application for Request For Metropolitan Transportation Enhancement Funds in the amount of $1,138,780.00, with a city match of $277,780.00 for the F.Y. 2012 U.S. Highway 63 Improvements - Conger/Newell Street to Donald Street, Contract No. 790; 1and authorize Mayor to execute said document. Submitted by Jeff Bales, Associate Engineer Resolution approving request of Larry Hansen to purchase a flag pole )5 located at the former Lafayette School for a total of $15.00. Submitted by Noel Anderson, Community Planning & Development Director 5. Resolution approving request of Kameron Miller to purchase windows cLi,\ located at the former Grand Hotel for a total of $105.00. Submitted by Noel Anderson, Community Planning & Development Director 26. Resolution approving Memorandum of Understanding with Iowa Northland Regional Council of Governments for the writing and preparation of a Federal Recreational Trails grant, with a maximum payment of $2,000.00 in conjunction with Cedar Valley Lakes Trail Enhancement and Water Trail Connection; and authorize the Mayor to execute said document. 7. Submitted by Noel Anderson, Community Planning & Development Director Resolution approving submittal of a Federal Recreational Trails Grant application for the Cedar Valley Lakes Trail Enhancement and Water Trail Connection in the amount of $684,760.00 with $171,190.00 local city match required; and authorize the Mayor execute any needed documents. Submitted by Noel Anderson, Community Planning & Development Director September 19, 2011 Page 8 .3`Resolution approving FY 2011 tree removal and clearing contract with ,31-----Resolution pVteth Construction Corporation of Cedar Falls, Iowa for tree removal and clearing from the former Vickers Gas Station site at the corner of 18th and Black Hawk Streets in the amount of $24,200.00. Submitted by Noel Anderson, Community Planning & Development Director ORDINANCES 29. Changes to Title 4: Public Health and Safetu - Chapter 3: Solid Waste Collection & Disposal Ordinance - Sections 1: Definitions and 5: Collection Rules and Regulations Motion to receive, file, consider and pass for the first time an Ordinance amending Title 4: Public Health and Safety - Chapter 3: Solid Waste Collection & Disposal - Section 1: Definitions and Section 5: Collection Rules and Regulations Motion suspending the rules. 1, Motion to consider and pass for the second and third time and adopt ordinance. Submitted by Larry N. Smith, Waste Management Services Superintendent 30. Changes to Title 2: Boards and Commissions - Chapter 10: Human Rights Commission - Section 5: Powers and Duties Motion to receive, file, consider and pass for the first time an Ordinance amending Title 2: Boards and Commissions - Chapter 10: Human Rights Commission - Section 5: Powers and Duties Motion suspending the rules. 01 a otion to consider and pass for the second and third time and adopt ordinance. Submitted by Abraham Funchess, Jr,, Human Rights Executive Director OTHER COUNCIL BUSINESS 31. Motion approving Change Order No. 1 for a net increase of $6,039.00 for work performed by Failor Hurley Construction Corporation of Hudson, Iowa in conjunction with the Public Market Interior Development. Submitted by Rick Curran, Leisure Services Facilities Manager 32. Motion approving Change Order No. 1 for a net increase of $8,205.12 for work performed by Stickfort Construction of Hudson, Iowa in conjunction with the Fire Station Concrete Replacement & Repair Project. Submitted by Craig Clark, Building Official/Maintenance Administrator September 19, 2011 Page 9 33. Rental o Three 3 Motor Graders to Su ort Snow Removal O erations Motion to instruct Superintendent of Central Garage to prepare specifications, bid document, etc. �' Motion to receive < : nd file specifications, bid document, etc. ( ' Resolution preliminarily approving specifications, bid document, etc. Resolution instructing City Clerk to publish notice of specifications, bid 1",18\61 , ji` c! document, etc. and taking of bids. Set date of hearing and bid opening �/ as October 3, 2011. Submitted by Mark Rice, Superintendent of Central Garage 34. Purchase of Police Department Armored Law Enforcement Tactical Vehicle Motion to instruct Director of Safety Services to prepare specifications, bid document, etc. Motion to receive and file specifications, bid document, etc. Resolution preliminarily approving specifications, bid document, etc Resolution setting date of hearing and bid opening as October 3, 2011; ) and instruct City Clerk to publish notice of specifications, bid document, etc. and taking of bids. Submitted by Daniel Trelka, Director of Safety Services 35,1 Resolution setting date of hearing as October 3, 2011 on request of / Patrick B. Rooff for Pat's Auto Salvage to vacate, sell and convey several '0 e, -=portions of right-of-way, etc. between Mitchell Avenue and Regal Avenue for $1,400.00 for the purpose of expanding the Pat's Auto Salvage business use area; and instruct City Clerk to publish notice. Submitted by Noel Anderson, Community Planning & Development Director 36. Resolution setting date of hearing as October 3, 2011 on request of Northeast Iowa Food Bank, Inc.. to vacate Stanley Court located north of Lafayette Street; and instruct City Clerk to publish notice. Submitted by Aric Schroeder, City Planner 37. Resolution setting date of hearing as October 3, 2011 on request by the Northeast Iowa Food Bank, Inc. to execute a Property Exchange Agreement to sell and convey city owned property located at 123 Stanley Court and surrounding property including Stanley Court and Lot 22 of Parkview for $1.00, and city to acquire the existing Food Bank site at 106-116 East 11 to Street in the future for $343,770.00 plus up to $5,000.00 in closing costs; and instruct City Clerk to publish notice. Submitted by Aric Schroeder, City Planner ORAL PRESENTATIONS Motion to receive and file oral comments. September 19, 2011 ADJOURNMENT Motion to adjourn. Suzy Schares City Clerk MEETINGS Monday, September 19, 2011 4:45 p.m. - Building and Grounds Committee, Council Chambers 4:50 p. m. - Public Works Committee, Council Chambers 4:55 p.m. - Boards and Commissions Committee, Council Chambers 5:00 p.m. - Finance Committee, Council Chambers Page 10 CONTRACT PAYMENT SCHEDULE 1. F. Y. 2010 Cedar River Water Trail (Portages), Contract No. 734 Pay estimate No. 23 to Vieth Construction in the total amount due of $19,868.17 2. F. Y 2008 West Commercial Street Storm Water Pumps, Contract No 750 Pay estimate No. 3 to Electric Pump in the total amount due of $36, 514.05 3. F.Y. 2010 Riverfront Renaissance Lower Plaza, Contract No. 763 Pay estimate No. 29 to Peterson Contractors in the total amount due of $72,817.31 4. F. Y 2011 River Renaissance North Downtown Trail, Contract No. 786 Pay estimate No. 5 to AECOM in the total amount due of $16,531.74 5. F. Y. 2011 River Renaissance North Downtown Trail, Contract No. 786 Pay estimate No. 10 to Vieth Construction Company in the total amount due of $106,245.45 6. F Y 2011 Cattle Congress Storm Water Pump Station, Contract No. 801 Pay estimate No. 8 to Peterson Contractors Inc. in the total amount due of $80,265.50 7. F. Y 2011 River Renaissance Upper Plaza, Contract No. 808 Pay estimate No. 3 to AECOM in the total amount due of $19,103.91 Amended Council Agenda Items Council Meeting Monday, September 19, 2011 MEND Award contract to Frickson Brothers Excavating and change the amount to $10,850.00. 28. Resolution approving FY 2011 tree removal and clearing contract with �fjFrickson Brothers Excavating of Evansdale, Iowa for tree removal and � clearing from the former Vickers Gas Station site at the corner of 18th and \ Black Hawk Streets in the amount of $10,850.00. Submitted by Noel Anderson, Community Planning & Development Director END Add Dan Trelka, Director of Safety Services to travel request, amount is not changing. 4. Investigator Saunders; Officer Law Enforcement Intelligence Johnston, Iowa October 2- 5, 2011 $1, 497.44 Pohl; Network Planner/Analyst Conference Wilson Dan Trelka, Director of Safety Services September 12, 2011 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, September 12, 2011. Mayor Ernest G. Clark in the Chair. Roll Call: Cole, Getty, Jones, Greenwood, Schmitt, Welper, Hart. Moment of Silence. Pledge of Allegiance: Abraham Funchess, Human Rights Director. 137305 - Hart/Schmitt that the Agenda, as proposed, for the Regular Session on Monday, September 12, 2011, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. 137306 - Hart/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, September 6, 2011, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. Mayor Clark presented the Certificate of Achievement for Excellence in Financial Reporting to Michelle Weidner, Chief Financial Officer. Mayor Clark read a Proclamation declaring Saturday, September 17, 2011 as National Gymnastics Day. CONSENT AGENDA 137307 - Hart/Schmitt that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Schedule AP642, pp. 1-114, dated September 12, 2011, in the amount of $4,070,919.43, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2011-872. b. Motion to approve the following: 1. 2. 3. 4. Travel Requests Name & Title of Personnel Class/Meeting Destination Dates) Amount not to Exceed 15 Artists & Filmmakers To participate in the Exhibition opening and related symposium for Master Artists of the Bahamas project Waterloo, Iowa October 9- 16, 2011 $15,090.31 Johanna Kramer- Weston, Public Programs Coordinator; Chawne Paige, Digital Arts Manager The Iowa Arts Council Presents: No More Starving Artists III 'Cedar Rapids, Iowa September 17, 2011 $110.00 Elizabeth Andrews, Registrar Iowa Museum Association Conference Des Moines, Iowa October 17-18, 2011 $240.00 Todd Derifield, City Forester 2011 Iowa Park & Recreation Association Fall Workshop Clinton, Iowa September 20-21, 2011 $275.00 September 12, 2011 5. 6. Page 2 Cammie Scully, Director of National Haitian Art New Orleans, October 27 - $2,870.00 Cultural & Arts Conference and Louisiana November Commission; Kent Annual meeting 1, 2011 Shankle, Curator Officer Zubak & Officer Nissen Clandestine Laboratory Safety Class Johnston, Iowa September 19-23, 2011 $440.00 7. Recommendation of appointment of Andrew Bedard to the position of Waste Water Operator, effective September 26, 2011 -Submitted by Larry Smith, Waste Management Services Superintendent Class C Beer License Permit Application 8. Guppy's On The Go, 1615 Bishop Avenue ,(Renewal) (Expires 9/8/12) (Includes Sunday Sales) Fireworks Display'Application 9. National Cattle Congress, 257 Ansborough Avenue on September 15-18, 2011 at 9:30 p.m. 10. Bonds Roll call vote -Ayes: Seven. Motion carried. Mr. Schmitt abstained from the bills payment to Schmitt Telecom in the amount of $415.00. PUBLIC HEARINGS 137308 - Schmitt/Welper that proof of publication of notice of public hearing on Purchase of One (1) New Chipper Truck with Aerial Unit for Parks Department, as published in the Waterloo Courier on August 25, 2011, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 137309 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Schmitt/Welper that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. 137310 - Schmitt/Welper that "Resolution confirming approval of specifications, bid document, etc. in conjunction with Purchase of One (1) New Chipper Truck with Aerial Unit for Parks Department", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-873. 137311 - Schmitt/Welper that "Resolution authorizing to proceed in conjunction with Purchase of One (1) New Chipper Truck with Aerial Unit for Parks Department", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-874. 137312 - Schmitt/Welper to receive, file and instruct City Clerk to open and read bids and refer to Public Works Director for review: Bidder Bid Amount Hawkeye International Trucks 2740 6th Street SW Cedar Rapids, Iowa 52404 $167,699.00 $10,000 Trade-in Truck Country 700 29th Avenue SW Cedar Rapids, Iowa 52404 $166,492.00 $8,000.00 Trade-in Voice vote -Ayes: Seven. Motion carried. September 12, 2011 Page 3 RESOLUTIONS 137313 - Getty/Greenwood that "Resolution approving agreement with Panther Sports Properties, L.L.C. in the amount of $11,000.00 for marketing and promotion related to air service at Waterloo Regional Airport -Submitted by Bradley Hagen, Airport Director", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-875. 137314 - Getty/Cole that "Resolution approving an agreement in the acceptance of a Black Hawk County Gaming Grant in the amount of $1,000,000.00 to be used in funding in the construction of the Public Works Building; and authorize Mayor to execute said document -Submitted by Mark Rice, Public Works Director", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-876. 137315 - Getty/Cole that "Resolution approving an agreement in the acceptance of a Black Hawk County Gaming Grant in the amount of $400,000.00 to be used for Byrnes Park Drainage Project; and authorize Mayor to execute said document -Submitted by Paul Huting, Leisure Services Director", be adopted. Roll call vote -Ayes: Seven. Paul Huting, Leisure Services Director, reported the City has done some preliminary design and hope to begin next spring. Resolution adopted and upon approval by Mayor assigned No. 2011-877. 137316 - Greenwood/Schmitt that "Resolution approving an agreement in the acceptance of a Black Hawk County Gaming Grant in the amount of $500,000.00 to be used for improvements at the Cedar River Youth Sports Complex; and authorize Mayor to execute said document - Submitted by Paul Huting, Leisure Services Director", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-878. 137317 —Greenwood%Schmitt that "Resolution approving an agreement in the acceptance of a Black Hawk County Gaming Grant in the amount of $437,097.00 to be used in the Public Market Buildout to house the RiverLoop Public Market Cooperative; and authorize Mayor to execute said document -Submitted by Paul Huting, Leisure Services Director", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-879. 137318 - Greenwood/Schmitt that "Resolution approving Amendment to Public Expo Management Agreement with Waterloo Expo Services Corp. (WESCO) to enter directly into a lease agreement with the RiverLoop Public Market Co-op for the Public Market Building for purposes of operating a food store; authorize Mayor and City Clerk to execute said document; and rescind Resolution No. 2011-813 in its entirety -Submitted by Paul Huting, Leisure Services Director", be adopted. Roll call vote -Ayes: Seven. Paul Huting, Leisure Services Director, reported that this agreement takes WESCO out of the management of the market. The management will be between the City and the Public Market. WESCO will still manage the EXPO grounds and this agreement covers the shared parking. Resolution adopted and upon approval by Mayor assigned No. 2011-880. 137319 - Greenwood/Schmitt that "Resolution approving Waterloo Public Market Lease Agreement with RiverLoop Public Market Cooperative to open and operate a market at the Public Market building in the Expo Plaza located in downtown Waterloo; and authorize Mayor to execute said document -Submitted by Paul Huting, Leisure Services Director", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-881. September 12, 2011 Page 4 Mayor Clark thanked Rick and Julie Kiefer, Chef Dan, and Mitch for their work on the Public Market. 137320 - Schmitt/Greenwood that "Resolution approving award of bid to Murphy Tractor & Equipment of Waterloo, Iowa in the amount of $92,900.00 for the Purchase of One (1) 2012 John Deere 410J Backhoe with Attachments -Submitted by JB Bolger, Golf & Downtown Area Maintenance Manager", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-882. 137321 - Schmitt/Greenwood that "Resolution approving recommendation of award of contract to Miller Fence Co., Inc. of Waterloo, Iowa in the amount of $28,421.00 for 2011 Cedar River Youth Sports Complex Fencing Project -Submitted by Rick Curran, Leisure Services Facilities Manager", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-883. 137322 - Schmitt/Greenwood that "Resolution approving agreement with Department of Justice Office of Justice Programs for FY 2011 Edward Byrne Memorial Justice Grant (JAG) Program in the amount of $104,714.00, with no required cash match, to be used for funding of the Tri -County Drug Task Force; and authorize Mayor to execute said document -Submitted by Daniel Trelka, Director of Safety Services", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-884. 137323 - Welper/Schmitt that "Resolution approving Six Month Automobile Lease Agreement with C & S Car Company for School Resource Officer Program at no cost to the City and rescinding previous lease agreement; and authorize Mayor and City Clerk to execute said document -Submitted by Daniel Trelka, Director of Safety Services", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-885. 137324 - Welper/Schmitt that "Resolution approving Rail Spur Agreement with Secor Investments, L.L.C. for F.Y. 2012 SECOR Railroad Spur, Contract No. 794; and authorize Mayor to execute said document -Submitted by Jeff Bales, Associate Engineer, be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-886. 137325 - Welper/Schmitt that "Resolution approving Supplemental Professional Services Agreement with AECOM of Waterloo, Iowa at a cost of $20,000.00 for additional construction related services for the Cedar River Water Trail - Portages around Park Ave Dam & 6th Street, Contract No. 734; and authorize Mayor to execute said document - Submitted by Jamie Knutson, P.E., Associate Engineer", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-887. 137326 - Cole/Hart that "Resolution approving agreement with JDE Engineering of LaPorte City, Iowa at a cost of $158,500.00 for construction related services for Delane Avenue Watershed Storm Water Improvements; and authorize Mayor to execute said document -Submitted by W. Wayne Castle, PLS, EI, Associate Engineer", be adopted. Roll call vote -Ayes: Seven. Eric Thorson, City Engineer, reported that this is the first step in making improvements to the Delane drainage way. This has been identified as a good location for a detention pond. This will provide an estimate for the project. The study should be completed by next spring. Resolution adopted and upon approval by Mayor assigned No. 2011-888. September 12, 2011 137327 - Cole/Hart Page 5 that "Resolution approving Notice of Discontinuation from NPDES Coverage Under General Permit 2 to the Iowa Department of Natural Resources in conjunction with F.Y. 2007 Waterloo Dam Rehabilitation and Riverwall Reconstruction, Contract No. 713; and authorize Mayor to execute said document -Submitted by Jamie Knutson, P.E., Associate Engineer", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-889. 137328 — Cole/Hart that "Resolution approving and accepting certain acquisition contracts and certain deeds to sell real property to the City of Waterloo for the partial acquisition of right-of-way, permanent easements and temporary easements in conjunction with the West Shaulis Road/Ansborough Avenue reconstruction project from: Charles J. Walker in the amount of $4,170.00; and authorize Mayor and City Clerk to execute said documents -Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-890. 137329 - Getty/Welper that "Resolution accepting and approving the acquisition of property generally located at 928 Mulberry Street, as granted by court order pursuant to Section 657A of the Iowa Code; and authorize Mayor and City Clerk to execute any necessary documents -Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-891. 137330 - Getty/Welper that "Resolution accepting and approving the acquisition of property generally located'at 213 N. Barclay Street, as granted by court order pursuant to Section 657A of the Iowa Code; and authorize Mayor and City Clerk to execute any necessary documents -Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-892. 137331 - Getty/Welper that "Resolution accepting and approving the acquisition of property generally located at 332 Irving Street, as granted by court order pursuant to Section 657A of the Iowa Code; and authorize Mayor and City Clerk to execute any necessary documents -Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by -Mayor assigned No. 2011-893. 137332 - Getty/Welper that "Resolution accepting and approving the acquisition of property generally located at 129 Ricker Street, as granted by court order pursuant to Section 657A of the Iowa Code; and authorize Mayor and City Clerk to execute any necessary documents -Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote -Ayes: Seven. Resolution•adopted and upon approval by Mayor assigned No. 2011-894. 137333 - Schmitt/Welper that Change Order No. 2 for a net decrease of $10,315.00 for work performed by Allied Manatts Group LLC of Charles City, Iowa in conjunction with Rehabilitation of Apron Phase 3A at the Waterloo Regional Airport -Submitted by Bradley Hagen, Airport Director, be received, placed on file and approved. Voice vote -Ayes: Seven. Motion carried. September 12, 2011 Page 6 ORAL PRESENTATIONS Ron Lepsch, 467 Devonshire Dr., thanked staff and Council for being helpful and for financing the study to review the water issues. Arthur Anderson, Waterloo, expressed concern with Waste Management not picking up a broken garbage can. He asked that a speed bump or slow sign be placed on the corner of Ash and Webster. The new houses on Mobile have new sidewalks but the other side of the street needs sidewalks for the kids. Eric Thorson, City Engineer, reported that the City has applied for Safe Routes for School to install sidewalks in the area. Forest Dillavou, 1725 Huntington Road, reported that his neighborhood has not been looked at for storm sewer. He stated he was originally told they would be second. Mayor Clark reported that the neighborhood would be looked at next spring. Don Paige, 3316 Parkridge Road, expressed concern that the local option sales tax would be used to extend Shaulis Road. He reported the intent of the tax was to be for street repair, not new projects. Mayor Clark noted that in 2006 a referendum was passed to allow for street construction if there was a federal match for the project. 137334 - Hart/Cole that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. ADJOURNMENT 137335 - Hart/Cole that the Council adjourn at 6:09 p.m. Voice vote -Ayes: Seven. Motion carried. Suzy Schares City Clerk Sponsored by: The Black Hawk County Solid Waste Management Commission and the City of Cedar Falls 1•f4 1 :I.: from Black Hawk County residents for safe disposal Toxic Materials Free disposal of old or unwanted toxic materials from your home and garage. - No paint - - No motor oil - (See back of sheet for details) Electronics Recycle a wide variety of old electric and electronic devices, - 2 CRTs are free (each additional is $5) - - No appliances - (See back of sheet for details) . Saturday, September 24th from 9 AM — 2 PM Cedar Falls Public Works 1500 Bluff Street, Cedar Falls No Business Waste of any kind will be accepted No paint, used oil, antifreeze or appliances please f ^� Questions??? (319) 266-TRAC (8722) WASTE TRAC WasteTrac.org Contact Waste Trac ti r A. }"F�• ' rf rr'' „I .-1 'lSl • II lu'l'' %I rl� l'... 19) lel_'a..'�'.``i'. , _ -•• • �;', ru .._._r -+. (Waste Trac is the Education Team for the Black Hawk County Solid Waste Management Commission) L • 1 Saturday, September 24th, 2011 from 9 AM - 2 PM at Cedar Falls Public Works (1500 Bluff Street) Sponsored by: the Black Hawk County Solid Waste Management Commission & the City of Cedar Falls Household Hazardous Materials Drop-off Accepted for Free Disposal Home & Garden Clogged aerosol cans Batteries (rechargeable only) Rust removers Fluorescent bulbs (compact & tube) & ballasts Fungicide Furniture polish Insect spray Metal polish (solvent -based) Wallpaper remover Mercury (switches & thermometers) Mothballs Pool chemicals Rat, mouse and gopher poison Brush killer Spot remover Kitchen & Bathroom Cleaners (solvent -based) Drain & oven cleaners Floor care products Polish remover Garage & Workshop Acids/bases Acetone Lead -acid batteries (car, truck, mower, etc) Auto polish & car wax Auto starter fluid Varnish/shellac Brake fluid Adhesives, epoxy & glues Carburetor cleaner Caulk (flammable) Driveway sealer Concrete cleaners & etches Gasoline and kerosene Lighter fluid Roofing tar Propane tanks Electronics Recycling Drop-off Accepted Items 2 CRTs/household at no charge ($5/CRT each additional): Non -flat screen computer monitors Non -flat screen television sets *Exact cash only. Bills larger than $20 will NOT be accepted. Unlimited quantities at no charge: Flat screen computer monitors Flat screen televisions Laptops Keyboards Mice Computer towers Routers Desktop copiers Printers Fax machines Cables Cel! Phones/home phones Video game systems DVD/VCR players Handheld electronics Curling irons Hair Dryers Radios Stereos Cassette players Record players Vacuums Fans Countertop kitchen appliances What is a CRT? A Cathode Ray Tube (CRT) is a specialized vacuum tube in which images are produced and can be found in old TV sets & older styles of computer monitors. Although not banned from Iowa landfills, they contain trace amounts of phosphorus & cadmium, in addition to 6-8 pounds of lead. A CRT appears in the unit as a funnel -shaped leaded glass tube with a metal frame inside. This shape gives older TVs and monitors that big bump in the back! (toasters, mixers, can openers, etc) Not Accepted Appliances (washers, dryers, microwaves, refrigerators, freezers, stoves, dehumidifiers, etc) Paint (of any kind) Motor oil & antifreeze Ammunition Fire extinguishers & smoke detectors Alkaline batteries (AA, 9 volt, etc) Asbestos Radioactive materials Tires Non -hazardous waste (please use your weekly garbage service) Business waste of any type (please call for a list of vendors that work with local businesses) Cedar Falls Public Works is located at 1500 Bluff Street in Cedar Falls (near the intersection of Highway 58 & Waterloo Road). On the day of the event, follow the signs from Waterloo Road and East 14th Street to the drop-off site. Page 1 of 2 MARIA ARMSTRONG From: Tammy Turner [tammy_hrnc@yahoo.coml Sent: Wednesday, September 07, 2011 10:06 AM To: MARIA ARMSTRONG Subject: Re: Text for City Council Agenda- Upcoming HHM & Electronics Recycling Drop-off Event Maria- Yes- the Sept. 19th meeting will work the best for me. I will be by today with handouts and flyers for both the public (for the counter) and for the council member meeting packets. See you soon - Tammy Turner Re9lcling Ec/ilcation Naturalist WASTE TRAC Education Team Black Hawk County Solid Waste Management Commission Hartman Reserve Nature Center 657 Reserve Dr. Cedar Falls, IA 50613 (319) 266-8722 v, ww.WasteTtac.otg www.HarttnanReser-ve.org NOTICE: Subject to the requirements of the Iowa Open Records Law, this message and accompanying documents are covered by the Electronic Communications Privacy Act, 18 U.S.C. Subsection 2510-252, and contains information intended for the specified individual(s) only. This information may he confidential. If you are not the intended recipient or an agent responsible for delivering this message to the intended recipient, you are hereby notified that you have received this message in error and that any review, dissemination, copying or the taking of any action based on the contents of this message may be prohibited. If you have received this message in error, please notify us immediately by e-mail and delete this message. From: MARIA ARMSTRONG <MAR!A.ARMSTRONG@WATERLOO-IA.ORG> To: Tammy Turner <tammy_hrnc@yahoo.com> Sent: Wednesday, September 7, 2011 9:31 AM Subject: RE: Text for City Council Agenda- Upcoming HHM & Electronics Recycling Drop-off Event Tammy, Just wanted to confirm the date of Monday, September 19, 2011 as the date you would like to be placed on the Council agenda. Thanks, Maria Armstrong City of Waterloo -City Clerk & Finance Department 715 Mulberry Street Waterloo, Iowa 50703 W: 319-291-4323 F: 319-291-4571 E: maria. armstron.g(cwaterloo-ia. org From: Tammy Turner [mailto:tammy_hrnc@yahoo.com] Sent: Monday, August 29, 2011 5:26 PM To: MARIA ARMSTRONG; SUZY SCHARES; Audrey Stefan; elkrunhts@mchsi.com; Evansdale Deputy Clerk; Teresa Adamson Subject: Text for City Council Agenda- Upcoming HHM & Electronics Recycling Drop-off Event 9/14/2011 Page 2 of 2 Dear City Clerks, Feel free to use the following information in your city council agenda. will stop by your city halls in the next week to drop off packets for the council members, mayor, public works staff, and extra fliers/handouts for your counters. Let me know if there is anything else you may need or any local tips for us in regards to publicizing this event. "Tammy Turner, Waste Trac Recycling Educator with the Black Hawk County Solid Waste Management Commission Promotion of the upcoming Household Hazardous Materials Drop-off & Electronics Recycling Drop-off to be held Saturday, Sept. 24th, from 9:00 AM - 2:00 PM at Cedar Falls Public Works, 1500 Bluff St., Cedar Falls. The event is sponsored by the Black Hawk County Solid Waste Mgmt. Commission and Cedar Falls Public Works and is open to all Black Hawk County citizens for residential disposal. Household hazardous materials will be accepted from Black Hawk County households for free, whereas fees apply for recycling certain electronics, (depending on the type and quantity of electronics). Business waste will not be accepted. Visit the commission website (www.WasteTrac.org) for complete details." Taminy Turner Reyclr1Na/malr,rt WASTE TRAC Education Team Black Hawk County Solid Waste Management Commission Hartman Reserve Nature Center 657 Reserve Dr. Cedar Falls, Lk 50613 (319) 266-8722 vww.Wastel"rac.Org wvrw.HartmanRe. scrvc.or_g NOTICE: Subject to the requirements of the Towa Open Records Law, this message and accompanying documents are covered by the Electronic Communications Privacy Act, 18 U.S.C. Subsection 2510-252, and contains information intended for the specified individual(s) only. This information may he confidential. If yon are not the intended recipient or an agent responsible for delivering this message to the intended recipient, you are hereby notified that you have received this message in error and that any review, dissemination, copying or the taking of any action based on the contents of this message may be prohibited. If you have received this message in error, please notify us irnrnediately by e-mail and delete this message. 9/14/2011 Page 1 of 2 MARIA ARMSTRONG From: MARIA ARMSTRONG Sent: Tuesday, August 30, 2011 12:26 PM To: SUZY SCHARES Subject: RE: Text for City Council Agenda- Upcoming HHM & Electronics Recycling Drop-off Event She called last Thursday morning about this to set it up for September 19th council meeting. Normally just a 10 minute presentation so I put it on the schedule. I will have to confirm the date with her when she comes in. Maria Armstrong City of Waterloo -City Clerk & Finance Department 715 Mulberry Street Waterloo, Iowa 50703 W: 319-291-4323 F: 319-291-4571 E: maria armstronq(a7waterloo-ia.orq From: SUZY SCHARES Sent: Tuesday, August 30, 2011 11:28 AM To: MARIA ARMSTRONG Subject: FW: Text for City Council Agenda- Upcoming HHM & Electronics Recycling Drop-off Event Have your heard that she is to be placed on the agenda? Suzy Schares, CMC City Clerk City of Waterloo 715 Mulberry Street Waterloo IA 50703 319-291-4522 #3008 From: Tammy Turner [mailto:tammy_hrnc@yahoo.comj Sent: Monday, August 29, 2011 5:26 PM To: MARIA ARMSTRONG; SUZY SCHARES; Audrey Stefan; elkrunhts@mchsi.com; Evansdale Deputy Clerk; Teresa Adamson Subject: Text for City Council Agenda- Upcoming HHM & Electronics Recycling Drop-off Event Dear City Clerks, Feel free to use the following information in your city council agenda. I will stop by your city halls in the next week to drop off packets for the council members, mayor, public works staff, and extra fliers/handouts for your counters. Let me know if there is anything else you may need or any local tips for us in regards to publicizing this event. "Tammy Turner, Waste Trac Recycling Educator with the Black Hawk County Solid Waste Management Commission 8/31/2011 Page 2 of 2 Promotion of the upcoming Household Hazardous Materials Drop-off & Electronics Recycling Drop-off to be held Saturday, Sept. 24th, from 9:00 AM - 2:00 PM at Cedar Falls Public Works, 1500 Bluff St., Cedar Falls. The event is sponsored by the Black Hawk County Solid Waste Mgmt. Commission and Cedar Falls Public Works and is open to all Black Hawk County citizens for residential disposal. Household hazardous materials will be accepted from Black Hawk County households for free, whereas fees apply for recycling certain electronics, (depending on the type and quantity of electronics). Business waste will not be accepted. Visit the commission website (www.WasteTrac.orq) for complete details." Tammy Turner Regcliq Education Naturalist WASTE TRAC Education Team Black Hawk County Solid Waste Management Commission Hartman Reserve Nature Center 657 Reserve Dr. Cedar Falls, Ili 50613 (319) 266-8722 WWW AVas t eTra vv -w .Har ttnariReserve.or NOTICE: Subject to the requirements of the Iowa Open Records Law, this message and accompanying documents are covered by the Electronic Communications Privacy Act, 18 U.S.C. Subsection 2510-252, and contains information intended for the specified individual(s) only. This infortnation may be confidential. If you are not the intended recipient or an agent responsible for delivering this message to the intended recipient, you are hereby notified that you have received this message in error and that any rev=iew, dissemination, copying or the taking of any action based on the contents of this message may be prohibited. If you have received this message in error, please notify us immediately, by e-mail and delete this message. 8/31/2011 Page 1 of 1 MARIA ARMSTRONG From: Tammy Turner [tammy_hrnc@yahoo.comj Sent: Monday, August 29, 2011 5:26 PM To: MARIA ARMSTRONG; SUZY SCHARES; Audrey Stefan; elkrunhts@mchsi.com; Evansdale Deputy Clerk; Teresa Adamson Subject: Text for City Council Agenda- Upcoming HHM & Electronics Recycling Drop-off Event Dear City Clerks, Feel free to use the following information in your city council agenda. I will stop by your city halls in the next week to drop off packets for the council members, mayor, public works staff, and extra fliers/handouts for your counters. Let me know if there is anything else you may need or any local tips for us in regards to publicizing this event. "Tammy Turner, Waste Trac Recycling Educator with the Black Hawk County Solid Waste Management Commission Promotion of the upcoming Household Hazardous Materials Drop-off & Electronics Recycling Drop-off to be held Saturday, Sept. 24th, from 9:00 AM - 2:00 PM at Cedar Falls Public Works, 1500 Bluff St., Cedar Falls. The event is sponsored by the Black Hawk County Solid Waste Mgmt. Commission and Cedar Falls Public Works and is open to all Black Hawk County citizens for residential disposal. Household hazardous materials will be accepted from Black Hawk County households for free, whereas fees apply for recycling certain electronics, (depending on the type and quantity of electronics). Business waste will not be accepted. Visit the commission website (www.WasteTrac.orq) for complete details." Tammy Turner Regcliiig Edurcation _ A at/m1i.i/ WASTE TRAC Education Team Black Hawk County Solid Waste Management Commission Hartman Reserve Nature Center 657 Reserve Dr. Cedar Falls, IA 50613 (319) 266-8722 wy vv.AXTastel'rac.org WWW.HarttnanReserv-e.org NOTICE: Subiect to the requirements of the Iowa Open Records Law, this message and accompanying documents are covered by the Electronic Communications Privacy Act, 18 U.S.C. Subsection 2510-252, and contains information intended for the specified individual(s) only. This information may be confidential. If you are not the intended recipient or an agent responsible for delivering this message to the intended recipient, you are hereby notified that you have received this message itt error and that any review, dissemination, copying or the taking of any action based on the contents of this message may be prohibited. if you have received this message in error, please notify us immediately by e-mail and delete this message. 9/14/2011 Page 1 of 2 MARIA ARMSTRONG From: Tammy Turner [tammy_hrnc@yahoo.com] Sent: Monday, August 29, 2011 5:08 PM To: CityofRaymond@mchsi.com; MARIA ARMSTRONG; Gilbertville City Clerk Subject: Fw: BHCSWMC sponsored HHM & Electronics Drop-off (Sept 24th) Dear City Clerks, For those cities with websites, inserts or newsletters, I have included some text below that you can include in your publications, along with 2 pdf documents (attached) that detail much of what will and will not be accepted at the next toxic clean-up day (Saturday, Sept. 24th). The first flier is a poster, the second flier details what can and cannot be brought to the event and associated recycling costs (electronics). The same content will be photocopied front and back and be inserted into the Courier, CF Times, Evansdale News, Dunkerton News, Hudson Herald, and the La Porte City Progress Review over the next two weeks. New this year is the electronics recycling drop-off. Not all of the electronics recycling will be free, but it is heavily subsidized by the commission. Please be certain to include details about the fees for CRTs in any publication (see attachments or website for details). (As a reminder- businesses are not allowed to bring items to either drop-off. Businesses can call our office and we can give them a list of vendors that assist businesses with recycling toxic items and electronics). In the next week, our education team will either be stopping by city halls with fliers or mailing out packets about the event. Thank you for your help in getting the word out about this special clean-up day! And lastly- the commission will not be offering a rain barrel/compost bin sale this fall. They decided to push a possible rain barrel/compost bin sale to April, when gardening is on people's minds a bit more. When we have our vendor locked in and a date selected, I can give you an update about a possible sale. Thanks - Tammy Turner Sample text for city websites, water bids, or city e -newsletters: "All Black Hawk County residents are invited to the upcoming Electronics Recycling Drop-off 9/14/2011 Page 2 of 2 and Household Hazardous Materials Drop-off on Saturday, September 24th at Cedar Falls Public Works (1500 Bluff St., Cedar Falls). The drop-off will take place 9:00AM- 2:00PM and is co-sponsored by the Black Hawk County Solid Waste Management Commission and Cedar Falls Public Works. (Link to poster: named Fall 2011 hhm and electronics drop off flier). To see the list of electronics and toxic materials that will be accepted from households at the event, click here (link the other document, named updated- fall flier 2011 hhm and electronics accepted List). Household hazardous materials will be accepted for free from county residents, whereas fees apply for older computer monitors and older TVs, which contain Cathode Ray Tubes (CRTs). During the drop-off event two CRTs will be accepted per household at no charge. Each additional CRT will be $5.00. A large assortment of other electronics will be accepted for recycling (free of charge). Business waste will not be accepted. For details, visit the commission website (WasteTrac.org) or call the Waste Trac Education team at (319)266-8722(TRAC)." Thank you! Tammy Turner Recyclirra Education I\latr-rralist WASTE TRAC Education Team Black Hawk County Solid Waste Management Commission Hartman Reserve Nature Center 657 Reserve Dr. Cedar Falls, Irl 50613 (319) 266--8722 www.WasteTrac.ojg www.1 fartr_nanReser-ve.olg NOTICE: Subject to the requirements of the Iowa Open Records Law, this message and accompanying documents are covered by the Electronic Communications Privacy Act, 18 II.S.C. Subsection 2510-252, and contains information intended for the specified indiridual(s) only. This information may be confidential. If you are not the intended recipient or an agent responsible for delivering this message to the intended recipient, you are hereby notified that you have received this message in error and that any review, dissemination, copying or the taking of any action based on the contents of this message may be prohibited. If you have received this message in error, please notify us immediately by e-mail and delete this message. 9/14/2011 Voucher Prepared by: Pauline C. CITY OF WATERLOO 9002 PAYMENT VOUCHER A091911 September 6, 2011 Vendor Name Address City & State Invoice Date Vieth Construction Vendor No. Finance Dept Only Batch No. Keyed By Department: Engineering Grant/Project Code # 07VIPPORT Invoice No. Qty[Unit Amount Description 9/2/11 23 $15,894.54 Contract No. 734 Est. No. 23 $3,973.63 Cedar River Water Trail (Portages) Period Ending 8/26/11 Special Instructions: gAJL/C_.2 c14-71-\._) Submitted By: Total $19,868.17 9/6/11 Date Approved By: An Equal OpportunitylAffimative Action Employer GIL Distribution 424-07-7610-2175 407-07-7610-2175 Date Vouchers Prepared by Pauline Closing September 9, 2011 Vendor Address City & State City & State Invoice Date E[ectric Pump ************************************* 8123111 EST # 3 FINAL Special Instructions: Submitted By Qty/Unit CITY OF WATERLOO PAYMENT VOUCHER Vendor No. Department: Engineering Department Grant/Project Code # 9002 A091911 Batch No. Keyed By: G1L Distribution Amount Description Contract No. 750 Est No. 3 FINAL 290-07-7500-2165 36,514.05 FY 2008 W. Commercial ST. Stormwater 408-07-5300-2165 Pumps work thru 717/11 Total $ 36,514.05 09/19/11 Date Approved By: An Equal Opportunity/Affirmative Action Employer Date Prepared By Pauline C CITY OF WATERLOO 9002 PURCHASE ORDER A091911 September 12, 2011 Vendor No. 1132 Department: Engineering Vendor Name Peterson Contractors Grant/Project Code # 07VITLOPL Address Marks Park 371MPMark City & State Wtr Works WWW Wtr Main ************************************* Invoice Date Invoice No. Qty/Unit Amount Description 9/12/11 29 $72,817.31 City Contract No. 763 Est. No. 29 07VITLOPL River Renaissance Lower Plaza - Water Work Div. 2A Marks Park 37IMPMark Wtr Wks Main WWW Wtr Main Div 2B Period Ending 8/26/11 Special Instructions: Total $ 72,817.31 9/12/11 Date Approved By: An Equal Opportunity/Affirmative Action Employer GL Distribution 424-07-7610-2175 426-37-4105-2168 424-07-7610-2199 Voucher Prepared by Pauline C CITY OF WATERLOO 9002 PAYMENT VOUCHER A091911 September 12, 2011 Vendor Name AECom Grant/Project Code # 07BIPRWCE Address City & State Department Engineering ************************************* Invoice Date Invoice No. 9/2/11 5 Special Instructions Qty/Unit Amount Description G.L. Distribution $16,531.74 Contract 786 Est. # 5 Riverwalk Loop North Downtown Trail Mullan to Park Ave CRS 7/30 - 8126111 TOTAL 16,531.74 Nirb 424-07-7505-2103 Approved By Date An Equal Opportunity/Affirmative Action Employer Voucher Prepared by Pauline C CITY OF WATERLOO 9002 PAYMENT VOUCHER A091911 August 6, 2011 Vendor Name Address City & State Department Engineering Veith Construction Grant/Project Code # 07BIPRWCE ************************************* Invoice Date invoice No. Qty/Unit Amount Description Contract 786 Est. # 10 9/2/11 10 $38,248.36 River Loop North Downtown Trail $8,499.64 Construction $59,497.45 Period Ending 8/28/11 Special Instructions -3/iLL2 Submitted By TOTAL 106,245.45 9/6/11 Date G.L. Distribution 290-07-7355-2156 290-07-7355-2156 424-07-7355-2156 Approved By Date An Equal Opportunity/Affirmative Action Employer Payment voucher prepared by: PmuUnaClasao C CIT'( OF WATERLOO PAYMENT VOUCHER September 19, 2011 Vendor Name Address City & State Invoice Date Vendor No. Department: Engineering Peterson Contractors Inc. Grant/Project Grant/ProjectCode # 07 VIP PUMP Invoice No. Qty/Unit 9/2/11 8 Special Instructions A4/(_>? Submitted By 9002 A091911 Amount Description G.LDisthution City Contract 801 Est # 8 Cattle Congress $80.265.50 Storm Water lmprovements Div.1 $0.00 Division U Sanitary Pump Station Period ending 8/26/11 TOTAL $80.286.50 9/6/11 Date Approved By An Equal Opporturmative Action Employer 424-07-7505-2171 Vouchers Prepared by Pauline Closson CITY OF WATERLOO 9002 PAYMENT VOUCHER A091911 September 12, 2011 Vendor No. Vendor AECOM Department Engineering Department Address City & State Ciuty & State Invoice Date ***,**,******************,************* Invoice No. Qty/Unit Amount Description GrantlProjE 07VIPUPPL 9/2/11 37159544 19,103.91 Contract No. 808 Est No.3 2011 River Renainance Upper Plaza 7/30 - 8/26/11 CRS Special Instructions: Suomitted By i*I4' 111190 Total $ 19,103.91 09/12/11 Date Approved By: An Equal Opportunity/Affirmative Action Employer Batch No. Keyed By: GIL Distribution 424-07-7610-2103 Date CITY OF WATERLOO Council Communication City Council Meeting: September 19, 2011 Prepared: September 9, 2011 Dept. Head Signature: Suzy Schares # of Attachments: SUBJECT: Resolution to cancel assessments Submitted by: Suzy Schares, City Clerk Recommended City Council Action: Resolution approving cancellation of assessments for several properties; and authorize City Clerk to notify Black Hawk County Treasurer of said cancellations. Summary Statement: Expenditure Required: Background Information: Iowa Code 384.84 states that if the delinquent rates or charges were incurred prior to the date a transfer of the property or premises in fee simple is filed with the county recorder and such delinquencies were not certified to the county treasurer prior to such date, the delinquent rates or charges are not eligible to be certified to the county treasurer. Assessments to Cancel Cprytat °r(( a too( fig. \\16,a60-sricp Property Owner Address Parcel Numbers Amount Assessed Assessment Type Reason for Cancellation of Assessment GG and A Crossroads Center LP Zales Jewelers: 2060 Crossroads 8813-02-426-070 $70.00 Life Safety Inspection Paid on 6/23/2011 GG and A Crossroads Center LP Payless Shoes: 2060 Crossroads 8813-02-426-070 $55.00 Life Safety Inspection Paid on 6/23/2011 GG and A Crossroads Center LP Foot Locker: 2060 Crossroads 8813-02-426-070 $35.00 Life Safety Inspection Paid on 6/23/2011 WINNINGER LEASING L L C Tee To Green: 2827 University Avenue 8913-28-201-006 $35.00 Life Safety Inspection Paid on 6/27/2011 BUZZS BAR INC Buzz's Bar: 1016 Maynard 8913-21-278-042 $55.00 Life Safety Inspection Paid on 6/24/2011 GG and A Crossroads Center LP Catherine's: 2060 Crossroads 8813-02-426-070 $110.00 Life Safety Inspection Paid on 6/23/2011 HI YIELD LLC Catherine Doyle's Pub: 504 Sycamore 8913-25-101-001 $35.00 Life Safety Inspection Paid on 6/30/2011 GG and A Crossroads Center LP Dilliard's: 2060 Crossroads 8813-02-426-070 $410.00 Life Safety Inspection Paid on 6/23/2011 KARSTEN,KEVIN W Kevin's Car & Truck: 953 Fulton 8912-29-354-001 $55.00 Life Safety Inspection Paid on 6/17/2011 GG and A Crossroads Center LP Old Navy: 2060 Crossroads 8813-02-426-070 $140.00 Life Safety Inspection Paid on 6/23/2011 GG and A Crossroads Center LP US Cellular: 2060 Crossroads 8813-02-426-070 $55.00 Life Safety Inspection Paid on 6/23/2011 DOLGENCORP INC Dollar General #7136: 66 E. Tower Park 8813-10-101-020 $55.00 Life Safety Inspection Paid on 6/24/2011 GG and A Crossroads Center LP Journeys: 2060 Crossroads 8813-02-426-070 $110.00 Life Safety Inspection Paid on 6/23/2011 GG and A Crossroads Center LP Verizon Wireless: 2060 Crossroads 8813-02-426-070 $35.00 Life Safety Inspection Paid on 6/23/2011 MILLER,BLAINE F & JUDITH K Loan Max: 3200 University Ave 8913-21-451-020 $55.00 Life Safety Inspection Paid on 6/23/2011 ALLEN,HOWARD L INVESTMENTS INC Edward Jones: 205 E. Tower.Park 8813-10-104-005 $35.00 Life Safety Inspection Paid on 6/30/2011 GG and A Crossroads Center LP Finish Line: 2060 Crossroads 8813-02-426-070 $35.00 Life Safety Inspection Paid on 6/23/2011 GG and A Crossroads Center LP CVS Pharmacy: 2060 Crossroads 8813-02-426-070 $70.00 Life Safety Inspection Paid on 6/23/2011 GG and A Crossroads Center LP Rue 21: 2060 Crossroads 8813-02-426=070 $55.00 Life Safety Inspection Paid on 6/23/2011 G C F LLC Five Star Snacks and More: 315 Fletcher 8913-27-405-042 $55.00 Life Safety Inspection Paid on 6/29/2011 GG and A Crossroads Center LP I Wireless: 2060 Crossroads 8813-02-426-070 $70.00 Life Safety Inspection Paid on 6/23/2011 !RED BRICK TRUST Pierce: 1410 W 4th Street 8913-26-355-009 $55.00 Life Safety Inspection Paid on 6/20/2011 CLUBHOUSE IOWA LLC Advanced Auto Parts: 2012 Sears Dr 8813-02-377-009 $55.00 Life Safety Inspection Paid on 6/23/2011 MONTE,GERSON M & CELIA Ruth Gossinet-Common Area: 324-326 W 7th St 8913-26-283-003 $155.00 Life Safety Inspection Paid on 6/23/2011 HAMMOND PINES LLC Tan World: 3856 Hammond Ave 8813-03-476-049 $55.00 Life Safety Inspection Paid on 6/22/2011 Assessments to Cancel Property Owner Address Parcel Numbers Amount Assessed Assessment Type Reason for Cancellation of Assessment SECOR INVESTMENTS L L C Secor Group: 3215 Lafayette St 8913-32-102-001 $610.00 Life Safety Inspection Paid on 6/28/2011 BEGIC,SAIFET & SAGA BH Club United: 310 W 4th St 8913-26-232-010 $55.00 Life Safety Inspection Paid on 6/20/2011 PALMER LEIGH PROPERTIES L L C Leigh Palmer Properties: 1271 Blackhawk St 8913-28-278-018 $35.00 Life Safety Inspection Paid on 6/28/2011 GG and A Crossroads Center LP The Childrens Place: 2060 Crossroads 8813-02-426-070 $55.00 Life Safety Inspection Paid on 6/23/2011 Prestige LLC 115 Western Avenue 8913-26-160-041 $85.00 Snow Removal New Owner CITY OF WATERLOO Council Communication City Council Meeting: September 19, 2011 Prepared: September 14, 2011 Dept. Head Signatur ••e # of Attachments: 1 SUBJECT: Approval to allow the discharge of air rifles — East High JROTC Submitted by: Daniel J. Trelka, Director of Safety Services Recommended City Council Action: Seeking approval from City Council to allow for the discharging of air rifles in the air rifle range that will be constructed in the lower level of East High School for students enrolled in the JROTC program. (see attached letter from the Waterloo School District) Summary Statement: Expenditure Required: Source of Funds Policy Issue Alternative Background Information: WATERLOO Community School District Engaged in Learning 0 Prepared for Success. September 9, 2011 Ms. Suzy Schares, CMC City Clerk, City of Waterloo 715 Mulberry Street Waterloo, iA 50703 Re: East High Air Rifle Range Dear Ms. Schares: Dr. Gay Norris Superintendent Of Schools 1516 Washington Street Waterloo, JA 50702 P hont: 319-433.1874 ✓ ax; 319-433.1886 norrisg@waretioo.k121a.us The Waterloo Community School District is seeking a permit from the City of Waterloo to allow for the discharging of air rifles in the air rifle range which will be constructed In the lower level of East High School at 214 High Street, Waterloo, Iowa 50703. The purpose of the range is to provide unit 7 instruction to Waterloo East High School students enrolled in the Army Junior Reserve Officer Training Corp. There are currently 131 Est High students enrolled in the program. Only JROTC students will use the range. The air rifles used will be 4.5 rnm / .177 caliber air rifles. The initial models are Daisy #853 and Avant( #1009. It is hopeful that the Army will make additional models of the air rifle available in the future. It is anticipated that the range will he in operation between 6:3o a.m. and 4:30 p.m., Monday through Friday, but not in constant use. The supervision of student cadets using the range will be provided by Lieutenant Colonel Leonard E. Stephens, U.S. Army (Ret.), who is in charge of the program, or other Army personnel under his command. Each cadet will complete and obtain 1000 accuracy on a gun safety quiz and will execute a safety pledge prior to using the range. The range and the cadets' performance will be subject to Army inspection. When not in use, all air rifles will be securely locked in a special storage container provided by the Army, and the range itself will be securely locked to prevent any unauthorized persons in the range - or using the rifles. It is hoped that in future years the cadets will host competitions with other JROTC programs which would be conducted on Saturdays from approximately 8:oo a.m. to 3:00 p.rn. There are no present plans for such a competition. We appreciate the consideration of the City Council and will provide any additional information that either the Waterloo Police Department needs for making Its recommendation or that the City Council needs for its. decision. Thank you. Sincere, rr D Gary Nirris, Superintendent cc: Chief Trelka Mayor Clark CITY OF WATERLOO Council Communication City Council Meeting: September 19, 2011 Prepared: September 13, 2011 Dept. Head Signature: # of Attachments: 1 SUBJECT: St. Edward's Fall Festival 5K Submitted by: Daniel J. Trelka, Director of Safety Services Recommended City Council Action: Request City Council approval for the St. Edward's Fall Festival 5K to be held on October 1, 2011 @ 9:00 a.m. Summary Statement: Dawn Smith has contacted the Waterloo Police Department concerning a 5K run for St. Edward's Church. They are holding it on October 1, 2011 at 9:00 a.m. A route map is attached - they are seeking police assistance at the Kimball/Mitchell intersection. Barricades are also requested. They will have volunteers to direct participants and to watch for cars at each intersection. Expenditure Required: Source of Funds Policy Issue Alternative Background Information: Cc: Chief Pat Treloar, Fire Rescue Captain Joe Leibold, Waterloo Police Mark Rice, Public Works Sandie Greco, Traffic Operations st,edwards Fall Festival 5k - Google Maps Go-sie maps Page 1 of 1 To see all the details that are visible on the screen, use the "Print" link next to the map, nesii?a fi N. __.. Be!tch Av -ForestAve 0 r-'7 " ForestAve- m :. -.. �`erkbtwir tett 0 m Rd bV-Range y Fake :f n Ur livAvlhoirie Ave .Hawthorn{ i Byron Ave Francis, [Jr I I Eureka St_ I Palmer Cir m' , i tutlriarn Dr a 5 Hofm St Mrtler Park ItriHei Ave Bounand Ave Cor wan Ave co a• }ll+a�erloo"' , Terrace pr K Cernele Waterloo: West `^ High School 1 Easton Atle,: Softbag:Fielri • m Pa 27d1 W RidgewayAvo::- Wilshire Avs rxtr;ncffriAse_ei st edwards Fail Festival 5k 3.1 miles through neighborhoods Public - 4 Collaborators • 7 views Created on Sep 8 • By • Updated 4 days ago / Line 1 .\0-b1Dr C 3 m;. U Lori. Easton _).iorgen fid; Waterloo West _High aolienl -, ] of ,Acadia St- Forriba€t Held ▪ St .m Waterloo lArest u ti: ' High School v .:-' Baseball Field 3 .EFiidgewayAVo.0-. - �Slrta7n ©2011 Google gap data ©2011 Gooktp'- - http : //maps. goo gl e. corhnaps/ms?vps=2&ie=UTA' 8 &h1=en&oe=UTF 8 &msa=0&ms id=21. . . 9/13/2011 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED r" /6V /4., FY s BUDGETED 36 -vatic, EXPENDED YTD THIS REQUEST 3.2 U(). lJ ) LEFT AFTER THIS REQUEST .3 o.UU DATE ;� `/ (, 26' NAME(S) AND POSITION(S): Larry Ticknor, Rusty Zey, Randy Shepard, Troy Deeds DATE: 9/6/11 nwwe. �upy l'}JUI 1 MUM t11 NAME OF CLASS / MEETING: Live Fire Training DESTINATION: Eastern Iowa Airport, Cedar Rapids, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: 9/29/11 -Larry Ticknor & Troy 9/29/11 & 9/30/11 Deeds 9/30/11 -Rusty Zey & Randy Shepard (*subject to change -2 each day) PURPOSE OF TRAVEL: Annual Live Fire Training for all ARFF personnel is required by FAA. DATE(S) OF MEETING: 9/29/11 & 9/30/11 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo Airport PRIVATE VEHICLE ESTIMATE OF COST: Up to $800/person LODGING TAXI MEALS PARKING REGISTRATION AIRFARE MILEAGE/FUEL MISCITOLLS Up to TOTAL FOR ALL: $ $3,200** AC:iuA L._ (0,i .! rit:givlIt ('F PAR BUDGET LINE ITEM: 010 29 7700 1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 800 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT K:1Shared Goodies\Forms\Travel Reg0/8 m January 2010 t� f 1( I APPROVE THIS TRAVEL REQUEST 1114/7 MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY -.BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY /4, 000 a e/& 15; 5.6 Copy - Department NAME(S) AND POSITION(S): MARK BOESEN, MANAGER OF REHAB. SERVICES JON MARTIN, REHAB/RELOCATION SPECIALIST MATT CHESMORE, REHAB/RELOCATION SPECIALIST DATE: SEPTEMBER 6, 2011 NAME OF CLASS / MEETING: IAHO FALL CONFERENCE CERTIFICATION & RECERTIFICATION DESTINATION: Hawkeye Community College Waterloo, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: October 5, 2011 RETURN DATE: October 7, 2011 DATE(S) OF MEETING: October 5-7, 2011 PURPOSE OF TRAVEL: Attend the Iowa Association of Housing Officials Fall Conference modules for certification and recertification in Housing and Electrical training courses. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ -0- METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS $750.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 750.00 TAXI PARKING AIRFARE MISC/TOLLS 224 32 5850 1346 BUDGET LINE ITEM: BG14H 0001 GRANT REIMBURSABLE YES NO x YES NO REQUIRED CERTIFICATION TOTAL: $ 250.00 PER PERSON 1 BELIEVE THIS TRIP SERF A PUBLI URPOSE AND IS NECESSARY A BENEFICIAL THE CITY OF WAT Noel Anderson; CPD Director DEPARTMENT HEAD September 6 2011 K:\Shared E oodies\Forms\Travel Rec uest Form January 2010 DATE I APPROVE THIS TRAVEL REQUEST z.,(ew MAYOR (PP DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED ; i i / / (/6' GA/L FY BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST iif7 9 DATE l k -20i/ Original - Clerk/Finance • Copy - Department NAME(S) AND POSITION(S): Dan Trelka-Director Joe Saunders — Investigator, Jeremy Pohl -Officer Todd Wilson — Planner/Analyst DATE: September 5, 2011 NAME OF CLASS / MEETING: LEIN Conference (Law Enforcement Intelligence Network) DESTINATION: Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: October 2, 2011 RETURN DATE: October 5, 2011 DATE(S) OF MEETING: October 3-5, 2011 PURPOSE OF TRAVEL: To attend the 2011 LEIN Conference held in Johnston, Iowa. Topics included in the training: White Supremacist Groups in the Midwest, Anti -Government Extremism, Organized Commercial Crimes, Shooting in the Heartland. The conference has been approved by Iowa Homeland Security and will be funded with the LETPP Grant. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $685.44 LODGING TAXI $ 76.00 Pohl &Trelka paid by city $76.00 MEALS PARKING $660.00 REGISTRATION AIRFARE MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ 1497.44 010 11 1150 LEIN BUDGET LINE ITEM: 11GRTLENS X GRANT REIMBURSABLE YES NO REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD DATE I APPROVE THIS TRAVEL REQUEST MAYOR (190( DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY ._' 'BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY ro if f/b7i f3(fl t6 J6 .30(001 Copy - Department NAME(S) AND POSITION(S): Lou Staudt-Shellrock, Dave McDonald -Bremer, Mark Kissinger -Cresco, T. Prochaska -Mason City, Rod Stoner -Hardin, Dan Cummings -Clarksville, Brian Jensen -Clarion, Larry Richtsmeier-Franklin, Greg Peterson•Clear Lake DATE: September 5, 2011 NAME OF CLASS I MEETING: LEIN Conference (Law Enforcement Intelligence Network) DESTINATION: Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: October 2, 2011 RETURN DATE: October 5, 2011 DATE(S) OF MEETING: October 3-5, 2011 PURPOSE OF TRAVEL: To attend the 2011 LEIN Conference held in Johnston, Iowa. Topics included in the training: White Supremacist Groups in the Midwest, Anti -Government Extremism, Organized Commercial Crimes, Shooting in the Heartland. The conference has been approved by Iowa Homeland Security and will be funded with the LETPP Grant. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $1904.40 LODGING $ MEALS $1485.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 3389.40 TAXI PARKING AIRFARE MISCITOLLS 010 11 1150 LEIN BUDGET LINE ITEM: 11 GRT LEN4, X GRANT REIMBURSABLE YES NO YES NO TOTAL: $ PER PERSON REQUIRED CERTIFICATION I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYO DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 o %ISU /47q q/ ?77 A) Departmentm7- / Copy - NAME(S) AND POSITION(S): Inv. Andrea Frana, Eryn Hageman, Officers Melissa Lippert, Chris Roberts, Adam Wittmayer, Pat Bush and Thomas Frein DATE: September 6,2011 NAME OF CLASS / MEETING: Interview and Interrogation School DESTINATION: Waterloo, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Oct 17, 2011 Return Date: Oct. 19, 2011 DATE(S) OF MEETING: October 17-19, 2011 PURPOSE OF TRAVEL: Capt Leibold is requesting authorization to send Officers Andrea Frana, Eryn Hageman, Melissa Lippert, Chris Roberts, Adam Wittmayer, Pat Bush, and Thomas Frein to Interview and Interrogation School at Hawkeye Community College on Oct 17-19,2011. This 3 -day school is taught by the CTK Group, which are investigators from the Iowa Division of Criminal Investigation. The attendees will be taught how to improve their interview and interrogation skills to better improve our ability to solve crimes. The cost of registration is $275.00 per officer, but we will get one free registration. The class is sponsored by the Waterloo Police Department and is taught at Hawkeye Community College. There is no other cost associated with this course. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE XX PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $ 0.00 LODGING $0.00 MEALS $1650.00 REGISTRATION $0.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1650.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 236.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MYOR DATE DATE CITY OF WATERLOO Committee Communication: Committee Meeting: Septe ber 19, 2011 Prepared: 9/14/11 f Dept. Head Signature: SG/C2:-..,, --- # of Attachments: SUBJECT: Appointment of Angela Kausalik to the position of Administrative Secretary in the Human Resources Department. Submitted by: Bob Stringer, Human Resources Director Recommended City Council Action: Approval of regular appointment of Angela Kausalik as Administrative Secretary in the Human Resources Department effective 9/20/11. Summary Statement: Expenditure Required: no Source of Funds: General Fund, Salary, FY 12 Policy Issue Alternative Background Information: Angela Kausalik replaces Mary Peterson who resigned City employment on July 29, 2011. CITY OF WATERLOO Council Communication City Council Meeting: September 19, 2011 Prepared: September 12 2 1 ~� Dept. Head Signature: # of Attachments: SUBJECT: Appointment of Michael Hackbarth to the position of Equipment Operator I effective September 20, 2011 Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statement: Expenditure Required: Source of Funds: Road Use Tax Budget -- position budgeted Policy Issue Alternative Background Information: This appointment is a due to a retirement replacement (Dishinger). It has been approved by the Personnel Requisition Committee, HR Committee and Civil Service Commission. This appointment is subject to passing physical and drug testing. Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELDER Ward 5 BOB GREENWOOD At -.Large STEVE SCHMITT At -.Large CITY DF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director CITY OF WATERLOO Council Communication Boards and Commissions Committee Meeting; September 19, 2011 Prepared: September 12, 2011 Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 SUBJECT: Appointment to Planning & Zoning Commission Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Appoint Carole Gustafson to the Planning & Zoning Commission with a term expiration date of 8/7/14. Summary Statement: Carole Gustafson is interested in being appointed to the Planning & Zoning Commission and would be replacing the expired term of Tom Powers. Expenditure Required: None Source of Funds N/A Policy Issue N/A Alternative: Do not appoint applicant and seek additional applications. Background Information: Carole Gustafson has noted her qualifications in serving on many non-profit boards and her experience working as a social worker for 35 years. CITY WEBSITE: www.ci.watericiaja.us WE'RE WORKING FOR YOU! An Equal opportunity/Affirmative Action Employer ' i c � `Fl,.» KtOri — a e 5 ; e� Ham-,,.. b� S 9 ;z�• + �1� �'ti. � 3,i'a [+`�'-3 JnEc y,�i-& Jru C,•i tweet 5c 4-- L i err-ic_ City of Waterloo Application for Fireworks Display t Applicant Name, rsltiv+NltluS e4+4tjc at c}a i -vrt, I41 S A -O) Address: 3Z 31 1-351" i411 .M,1 v e- 50i70z. Phone: 3!Z3-3? (cell) 311-131-32K-1 Name of Special Event: 4oC.\I- ?-iva4,6,_Fe,. • K3 Location of Special Event: ado,. , ag Sic. .. ( ( , • dui Date(s) of Display: Erase,') 5•904-e,,,,,1de-.1-.. Z.' ,re' Alternative Date(s): (home) Approx Start Time & Length of Display;;3� 'Y a .11' 1 /P6MITig9 :: Name: 14 t (Cc.. 014-1 ric,n Personal Phone No: (31i) 31.127-3900 Company Name: i~ lett(wyl.es ..tr ae.4— _Business Phone No: Company Address: 48 Is Sponsoring Organization a non-profit 501(c )3? r NO If Yes, there is no fee. Please skip to Section 4. If No, fill out below: PEE r --PAID is this a new tocafion? r YES r✓lClO $150 If Yes, fee is $150 and skip to Section 4. If No, see fees below: Repeat Locations; Disolav Cost $1 to $1,000 $25 1,001 to $5,000 $50 .1 Greater than $5,000 $100 f Multiple Showings Each Additional Showing $50 r TOTAL. FI=T=S 1 34/ 1. List Max Size of Shall used: 2. Attach a diagram showing the operation area with distances clearly marked to spectators and structures. 3. Attach a Certificate of insurance in the amount of $2,000,000,00 4. On -Site review of operation Is required with the Fire inspector. ,,oh/ COMPLETED r For office Use Only: Fire Chief or Fire Marshall Date Fire !nape Date Council Approval Date: city Clerk Date Receipt No. ZOO/ZOOM Toogag y4110 NoTivA sapeO lt6£zEz6tE WA 6516 HON tTuz/zT/6O CITY OF WATERLOO Council Communication City Council Meeting: 9-6-2011 Prepared: 8-30-2011 Dept. Head Signature: Sandie Greco # of Attachments: 1 SUBJECT: Submitted by: 140 Purchasing Signal Equipment for Safety Improvements at 6 Intersections Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Set date of Public Hearing and Opening of Bids for September 19, 2011. Summary Statement This is for procuring the signal equipment portion of the project. Expenditure Required $28,400 for main items $21,600 for the optional bid Source of Funds Traffic Safety Funds - 100% reimbursable Policy Issue Alternative Background Information: This project aims to improve 6 high accident locations using low cost but efficient traffic safety improvements. DOT project number is CS -TSF -8155(726)--85-07 CONTRACT DOCUMENTS PURCHASING TRAFFIC SIGNAL EQUIPMENT FOR SIX HIGH ACCIDENT LOCATIONS WATERLOO, IOWA CS -TSF -81 55(726)--85-07 TRF -192 TABLE OF CONTENTS I- NOTICE OF PUBLIC HEARING AND NOTICE TO BIDDERS I-1 RECEIVING OF BIDS r-1 PUBLIC NEARING I-1_ II- FORM OF BID OR PROPOSAL 11-1 III- TARGETED SMALL BUSINESS (TSB) AFFIRMATIVE ACTION RESPONSIBILITIES ON NON -FEDERAL -AID PROJECTS (THIRD -PARTY STATE -ASSISTED PROJECTS) 111-1 A. TS13 REQUIREMENTS 111-1 r3. TSB DIRECTORY INFORMATION rr1-1 IV- SPECIFICATIONS 1 A. SCOPE IV -i 6. DEFIN1Y1ONs !V-1 G. RELATED SPECIFICATIONS AND STANDARDS 1V---1 D. EQUIPMENT AND MATERIAL SHALL t3E NEW IV -1 E. SOLID STATE ACTUATED TRAFFIC SIGNAL CONTROLLER IV -2. F. CONTROLLER GANNET IV -2 G. VEHICULAR TRAFFIC SIGNAL HEADS AND PROGRAMMABLE VISIBILITY SIGNAL HEADS IV -4 H. BACKPLATES. (V --7 I. TRAFFIC SIGNAL PEDESTALS 1V-7 J. CERTIFICATION IV -8 K. TECHNICAL ASSISTANCE AT TURN ON 1V-8 L. LOOP DETECTOR AMPLIFIERS. IV -9 M. SLANKOUT SkGN.SYSTEM Iv -9 V- GENERAL CONDITIONS OF CONTRACT V-1 VI- SPECIAL CONDITIONS OF CONTRACT VI -1 VII- FORM OF CONTRACT VII -1 I- NOTICE OF PUBIC HEARING AND NOTICE TO I3IDDERS NOTICE OF PUBLIC HEARING On Specifications, Form of Contract, And Estimate of Cost and the NOTICE TO BIDDERS For the Taking of Bids For PURCHASING TRAFFIC SIGNAL EQUIPMENT FOR SIX HIGH ACCIDENT LOCATIONS WATERLOO, IOWA RECEIVING OF BIDS Seatzek 19-i3O(4, wW. I2y tke. C- j Clerk, of -I-11-e, Gay of- Wo,fe-,-t. -, a t ke-ro f fY.c cif- C'U J 1-ia-U1 c e 19 do -4.3 of- Sept- 2011, moi,(, 12:00 rtioa-ry for t!n-e, p-tkrc,h-aye, of TRAFFIC SIGNAL EQUIPMENT a-1' d e3.c ri,l-ed, i,w ota-a.i1., per lira, d rauvriv<-g, a moi, avt/ offit,e,o f tt Gvfy C-Ltrk PUBLIC HEARING The C- j Go � ci L v f, c-o-ktd t- a p Li G 1,1-e a ri*L.J o-" fke. Y-' forty o f c o-t'"f ra `, at.o(• e'FiAm-0 of c of f- a f 5:30 to- vw. my q,19, stke, Co -u -'.c i,L ataam.G e,ry Gi4Ly Had,(, Yaw wLj appea..r a-ktor, make, o h j ec ti o v�- 1 -Pte -re -17, wafft, ]- tt Gifty Clerk, bore, l .e, d o-,te, se)t- for s‘+ -i 4 ke a-ri,vug, ar appear aktd' make, crb-jec-Low.. t .Are to- 04-114-e, kzari,rg. 13i,oLy wW be. ap-e)Azd, i,vt, ap-ew co vtzit, wtee.ti,vvg fo- t IAthi L stkz Go-uiAt4 L Gha-v iy Ha.U., oi. Selo+ - 9, 2011, cut- 5:30 p vw., a4,Lo(• will, be. ac ted. w apt- th apt- fiA/ e ct-K.ot, pd a c e. o -r a4-- sac h• Looe , Fi vu< a. d. vK a j Etre w I2 -e, i1.yr e d AW ac+.d. e,R-vv<ec-qy Io -e, ottiA:Are re-ot, 90 GaLevt.dac- days fo-ttowim.y th Nafr ce to Pror eed Thi S a vt ol. prL or jo rar eeaLi v, g y of ikt, Gi,(y Go-wfrtr i t re f e3-ri.,-g to- da?.f i v�aan� yaw wta-teri a tis, a re. In -e -re try vvsa.d.e. a part- of f itti y 1 0-fi,ce-, a,vt.d, 10-ro-paic4- co tra.&F- h -y re fe v-ev,.c e, s4Aa,LG t9.e. ex.er wteoi, (AA, ¢-ke-rc-wiM't A c-awtra-a- wr,LL tie, aAAro roeot, Fa f# cFa,.al-i.f i,e d• h -idler Lowe3,1- fafat, 1944: TIS Cvty reyervey the ri ghk(- to reject- a., -<.y ar a -LL t?i oiy, re.-aoLv e rf;,ye,, a�taL to wu wv i,wf o-rvvtaLi�Fi e.4< 13L vvta. y 12-e, f C..41 -1d for 30 da. y y f row, /live -do -9 of fke, o-pa;v tg of I -o4/ p-ri,o-r to- awra-v-ot c-o-wtra.c>t: NOTICE OF PUBLIC HEARING PAGE I-1 AU, g000ly Ata -U, de,L.i veareo, lu- 408 Ea -pt- 6114, Sfre.a- i w IA/cute-4-Loc; Iowa, 50703. AL(, $44&) l -a ott i,v+-g, irwstA--a-Au e% a -a(, co -pts, bfrkt Lo(.e,AtVL fo- d -e LiAreiry o f l gouty 34,ad,L 12-e, i,vi, f-!^-ez KA, ptit e, I f fit -e, aLai,verr y iy y eol,, yu p{ i e v- shat.(, p -ay to fig Gi lLy da -v Aage,y aamw-w - of $15 p-€4,- day CITY OF WATERLOO, IOWA Swzy SC. a.rre ' CvFy C(.eark. NOTICE OF PUBLIC HEARING PAGE 1-2 11- FORM OF SID OR PROPOSAL- PURCHASING ROPOSALPURCHASING TRAFFIC SIGNAL EQUIPMENT FOR SIX HIGH ACCIDENT LOCATIONS CITY OF WATERLOO, IOWA Ho -mora -h -Le. Matya-r am4- Gi y Co-DuAt. i,L, Wa4-P s -Loo-, Iov v 1. Tln-e- 't le -$ 9 veal,, I-e-i,v+g a, Corp -oro. o rte. e4c i yt g tm/wI e r 1 La-wY of fly e, Sfax of , a. Pavfvkx.-rs - c-aws.i vfi vtg of f -e, fo-LLaw-k p YY hag f awe i f i a raze o[, ( e,[ ( ) (i f -St-w Mi f to a3, we -Lt, 04, a U, co-+-ro-c4F Li y( -ed, i,w f, -e, Ta.bof Ca-cvfre c , Aocd e v,.ola.(i, f a A, y), a -+i, file. e- i,44. I o -f f,,ce, of fhei Gbf y Cly Ha - U5 Wa e -Laa-, Iowu,, Yyro po ' fo fv.rkvi - a [ [, vi4a4-e c-i.a.[s, acn.a(, re q t re oL �J c-vti.d, TRAFFIC SIGNAL EQUIPMENT, a.U.. i,vv ac-coroLa.snce, wiM #Yt-e' a.Iaa - U.44.6d, olocAmiv, o.)Ao[, far f14 -e, wv+ L - p-ri-e e 3, for -f1.-e, fano-w-bAg int ' avt.ol, 6117 TABLE 1.: REQUIRED TRAFFIC SIGNAL EQUIPMENT 13ID ITE M DESCRIPTION UNI T EST. QTY. UNIT 6117 PRIG EXTENSION 1 CONTROLLER CABINET NEMA TS2 TYPE -1 FULLY ACTUATED COMPLETE WITH CONTROLLER, MMU, DETECTORS, ETC. TO ACCOMMODATE OPERATIONS PER SIGNALS DRAWINGS AND SPECIFICATIONS, READY TO INSTALL AND OPERATE AT COMMERCIAL AVENUE AND W. PARK AVENUE INTERSECTION. EA 1 2 3 SECTION VEHICULAR SOLID BALL, LED RYG SIGNAL HEAD, ALUMINUM, COMPLETE WITH VISORS, LOUVERED ALUMINUM BACKPLATES AND CABLE ATTACHED MOUNTING BRACKETS. EA 10 3 3 SECTION VEHICULAR LEFT ARROW, LED RYG, ALL ARROWS ALUMINUM SIGNAL HEAD, COMPLETE WITH VISORS, LOUVERED ALUMINUM BACKPLATES AND CABLE ATTACHED MOUNTING BRACKETS. EA 1 4 4 SECTION VEHICULAR RYG SOLID BALL PLUS GREEN LEFT ARROW, ALUMINUM SIGNAL HEAD, ALUMINUM, COMPLETE WITH VISORS, LOUVERED EA 2 FORM OF BID PAGE f1-1 ALUMINUM BACKPLATES AND CABLE ATTACHED MOUNTING BRACKETS. 5 10 FT PEDESTAL POLE WITH BREAKAWAY TRANSFORMER BASE AND ALL THE NECESSARY MATERIAL FOR INSTALLATION INCLUDING ANCHOR BOLTS EA 1 6 ADVANCE END OF GREEN "PREPARE TO STOP' WARNING BLANKOUT SIGN AND NECESSARY HARDWARE, 8" LETTERING BLACK & WHITE EA 1 TOTAL 1310 PRICE (NUMERAL): $ TOTAL. BID PRIDE (WRITING): DOLLARS BID TABLE 2: OPTIONAL- PTIONALPROGRAMMABLE VISIBILITY SIGNAL HEAPS PROGRAMMABLE 61D ITE M PESGR!PT1ON UNI T EST. QTY. UNIT SID PRIGS EXTENSION 1 3 SECTION VEHICULAR SOLID BALL, LED RYG PROGRAMMABLE VISIBILITY SIGNAL HEAD, ALUMINUM OR SYNTHETIC, COMPLETE WITH VISORS, LOUVERED ALUMINUM BACKPLATES AND CABLE ATTACHED MOUNTING BRACKETS. EA 12 BIDDER MUST SPECIFY THE TYPE OF OPTICAL LIMITING MECHANISM (REMOTE PROGRAMMED DIRECTIONAL LED, OR LIGHT BLOCKAGE BY ADHESIVE TAPE): TOTAL 1310 PRICE (NUMERAL): $ TOTAL 610 PRICE (WRITING): DOLLARS 2. 1 w f i y Iii off f bi LoLe rr wp+.o(.exs o4s, 1-1444- -H/L-& re.sear red, 19,9 1 C of Wa4-ex(.o-o5 1awo✓, to-- rye je. - O41 LJ o -r O 1-h 12,ia(y if 44.0-f,i c e o f 1h a , r • - , . o of -{ i s, l..o(� i� , Lid-, e v+/.a-i,I.eot,, /7��C.{�,�. Aj rra f lAzo t,�y'�a�r�ry�p�,K�M� iAre, 6d, tQT�f"7"�p- i �, 1 �J ��/1�/'iJj yW " j. (30) ./ y a f r " _ ` 1. `" `! e ! , a'r �M cui y (iAz e-afftirr bre, I -i4' icy wvlkLdlraw t u at e rsi g freed, agree ' M- e e.cu e, a rA.at, &'kL ,vear aAA, ag ree vozL ' & p-rex,ri b eo, form, wi -i,w It -K. (1-0) olcujk a f f e r -[e agree -w-,644- i y pre -seed -1v- k -i w►< FORM OF BID PAGE 11-2 3. M-, Gyi.oLotzr 1A-0-3, rete ire -&-,..e. fo-tIo-wii..,� Me e a.of 4.vw o -r Adde A.d.cu AdoLe,Ko[ tA4,14- Na. Pcute, 4. Th-' lyi.d.oGe.r 1&aa, Mi i,vt. ofd. 19- ay.lc y ow 1 i -S, Y ropoi.a(. Thou, 1 t.avic4. h of are, maaric oG "crw- I e' o -r "NA" 5. Mt. Gbftj rese-rv' i -we, ri j to- se-(,ec>f- a.Lte-rkta e,k, o e•Le4-e, bi,vve, iii -e 36 a Avtl o -r to- re duc.e/ friar f o-1 »-e' a-waaro' of a, c o f rac.-f- ot4fc,e, 'to- kntidge ary (NaaN+.e, o f 6 LoLot-e,r) (Da.( -e) 6Y: Ti -(.e- of-fiti.a , Addre yy. (1frttLiA44AA.g Zip- C o ott): I.R.S. No: FORM OF BID PAGE 11-3 III- TARGETED SMALL 6USINESS (TS6) AFFIRMATIVE ACTION RESPONSIBILITIES ON NON -FEDERAL -AID PROJECTS (THIRD -- PARTY STATE -ASSISTED PROJECTS) A. T56 REQUIREMENTS At the time of advertising of this document there were no qualified firms listed on Iowa TSB list as either manufacture or selling traffic signal equipment. The bidder, however, is encouraged to check the TSB directory information before submitting a bid, in case a TSB manufacturer or supplier becomes available. In case one does appear on the list use the form on next page to record your contact with them. (In ail State -assisted projects made available through the Iowa Department of Transportation, local governments have certain affirmative action requirements to encourage and increase participation of disadvantaged individuals in business enterprises. These requirements are based on Iowa Code Section 19B.7 and 541 Iowa Administrative Code Chapter 4.) 13. TS6 DIRECTORY INFORMATION Available from: Iowa Department of Inspections and Appeals Targeted Small Business Certification Program Lucas State Office Building 321 East 12th Street Des Moines, IA 50319-0083 Phone: 515-281-7357 Website: http://dia.iowa.govltsb TSB PAGE III -1 Form 730007WP 7-9 Contractor Project# County City TARGETED SMALL BUSINESS (TSB) PRE-BID CONTACT INFORMATION Page# (To Be Completed By All Bidders Per The Current Contract Provision) in order for your bid to be considered responsive, you are required to provide information on this form showing your Targeted Small Business contacts made with your bid submission. This information is subject to verification and confirmation. In the event it is determined that the Targeted Small Business goals are not met, then before awarding the contract, the Contracting Authority will make a determination as to whether or not the apparent successful low bidder made good faith efforts to meet the goals. NOTE: Every effort shall be made to solicit quotes or bids on as many subcontractable items as necessary to achieve the established goals. If a TSB's quote is used in the bid, it is assumed that the firm listed will be used as a subcontractor. TABLE OF INFORMATION SHOWING BIDDERS PRE-BID TARGETED SMALL BUSINESS (TSB) CONTA SUBCONTRACTOR TSB DATES CONTACTED QUOTES RECEIVED QUOTATION USED IN BID YES/ NO DATES CONTACTED YES/ NO DOLLAR AMT, PROPOSED TO BE SUBCONTRACTED Total dollar amount proposed to be subcontracted to TSB on this project $ List items by name to be subcontracted: TS 13 PAGE 2 IV- SPEGIFIGATIONS GtAt•rai, S Traffix, Si gmai, E PURCHASING TRAFFIC SIGNAL EQUIPMENT FOR SIX HIGH ACCIDENT LOCATIONS Iowa -DOT ProjectNwwab?er: S -TSF -8155(72.)--85-07 Tra f f x. Op-ero-1i w Praje )t- N tw.b,edr: TRF -192 Ju -1.,9 31, 2011 A. SCOPE IV -1 B. DEFINITIONS IV -1 C. RELATED SPECIFICATIONS AND STANDARDS IV -1 D. EQUIPMENT AND MATERIAL SHALL BE NEW IV -1 E. SOLID STATE ACTUATED TRAFFIC SIGNAL CONTROLLER IV -2 F. CONTROLLER CABINET IV -2 G. VEHICULAR TRAFFIC SIGNAL HEADS INCLUDING PROGRAMMABLE VISIBILITY SIGNAL HEADS IV -4 H. BACKPLATES IV -7 I. TRAFFIC SIGNAL PEDESTALS IV -7 J. CERTIFICATION IV -8 K. TECHNICAL ASSISTANCE AT TURN ON IV -8 L. LOOP DETECTOR AMPLIFIERS IV -9 M. BLANKOUT SIGN.SYSTEM IV -9 1 A. SCOPE This Specifications covers standard specifications for traffic signal equipment as per the plans. All material and equipment shall be in accordance with the current Iowa DOT Specification for Traffic Signalization. Where reference is made in this document titled General Specifications to the code, the safety orders, the general order, the standards, laws, ordinances, and codes, it shall mean the version of the reference that is in effect at the date of advertising of these Specifications. All equipment shall be furnished and delivered with all the necessary component and parts for installation of a fully operational signal system. 6. DEFINITIONS 1. Specifications mean this document titled "General Specifications". 2. IDOT means the Iowa Department of Transportation. 3. City means City of Waterloo, Iowa. 4. WTOD means City of Waterloo Traffic Operations Department. 5. Burn -in Period means a test period during which signals are put into full operation to test for its proper functionality and operability. 6. Punch List means a list of items that need to be corrected by the supplier on the project before the final acceptance can be made. 7. Response time means the elapsed time from when the supplier is given a notice to make certain actions to the time the supplier actually starts the action. 8. Supplier means the supplier and/or his/her representatives and sub -suppliers. 9. EVP means Emergency Vehicle Preemption. 10. LED means light emitting diode. 11. ADA American with Disabilities Act G. RELATED SPECIFICATIONS AND STANDARDS 1. The material and equipment supplied shall comply with the standards listed in paragraphs C2 to C14 unless otherwise modified by Plans. 2. ITE - Institute of Transportation Engineers. 3. IDOT Standard Specifications for Highway and Bridge Construction, and all current Supplemental Specifications. 4. Specifications of the Underwriters Laboratories, Inc. 5. National Electrical Code. 6. National Electrical Safety Code. 7. Iowa Manual on Uniform Traffic Control Devices. 8. NEMA - National Electrical Manufacturers Association. 9. ASTM - American Society for Testing Materials. 10. ANSI - American National Standards Institute. 11. IMSA - International Municipal Signal Association. 12. MUTCD - Manual on Uniform Traffic Control Devices. 13. Local Ordinances. 14. All pertinent state and federal laws and regulations covering material, design, construction, and operation. D. EQUIPMENT AND MATERIAL. SHALL BE NEW E aaikot, vvia>f e rizIA, s Oij, , of Kx... P- Plot -kJ u -frae y o-(-lam-e r� c-' a Bowe & o -w p La.wy. E a.vol, vvzte rri,aL s4ta,U, fi'+-e, proc(-wc ti- of a s-ro-v2oi, j j ${ e rvv cuid, wtzLvutfize,hAertry, a. av-e.a. 19-j 1-++.e, em.giAva-e r. SPECIFICATIONS PAGE IV -1 M " e. wf rizat e qAA-i,p-vvue w{- ao.d, +Male, ria(. s,a,U. 12,e, U L a.ro-v-eon E. SOLID STATE ACTUATED TRAFFIC SIGNAL CONTROLLER Go- &o-LL,e - L Ise. +stew; La f-e 1- wtioo[-e-L, NTC! P , a.vt.& ITE f; a-vtd, pkolt, f iALIAJ TS2 T y p -1 c a .vti e F. CONTROLLER CABINET TP,e/ co-vufro-U w c a-i vve2t- S./ta-[,i. b-e, a, fu,L(.y ape crafi,a vtzaf av+.oL NEMA TS2 Type, 1, ca .e4-- avtd, $44-a-U, wt-e a- or au. f tt, reckm-i revvtievvfy of fin-e. S�e�.i f i,caFiovty Thi c-o-wf ro-LU c a.bi ,a- sem,19-e, NEMA TS2 avi4. s4,taa eAre-r04-for Ts2 ap-e-ra ia0,y s4A-at- ay h i.wf e nfac e. wwi.{v (131U) a4A-a, powe rr sw yp-194, vy, MMU, vt-ezes3 -4 y 2 -c t , d ec o r card-S6 ave o<, a-W at�n-err vt,eceysa-ry ALL co ol4A4 - ore-fry tgs i.w fh c o-vutroLLe r c a.f9 vy-e4- s A-a(-L 19,e, s ole-o+, w-i a. sea l This sh-a-U, b-e, a, rea ota9 wz-rka-Gy(.er so f f - j-Layfi c e xc j -1-14 p rov-i.oi,ed, for drai,vtiy. I t s4-a-J, t' wo rk aJo-Le, a'- tewvp-ere twre3, as, Low- a4, 30°F, a-v<.et, s1&aL , i& -f w+-e o-r rw ' a4- -(e w-p-esravr -res Pt4A, a4, 300°F. Co roU r b fv sGt-a-(.L b d u yf - proof, w ealLIA.e.rp-ro o f a.vt oL wi.a.o& f ra-vIA,f o-r f co-vqro-L' avtd, f erwt Alta. I Avtc h-or b-044-v are, ta- iAA,e,LA.ol eoL A gas ke eob p e f, po-Li cer oto-or s1A-a,11 pro-v-i L wiM'- po� i,ce Lomak% two k e, ys , f Late- sAAri)tat,aura(, sig uta.(, sA-wfvLowv+, 9w-bit-Pt., A 15 AMP GFCI coup-(.e4w rece p—Le, ct t4, Lamp ow-off fa g Le, s w bk-I- s haLL , pprov-i.ote d< O u4-La-- cuKet, Las/we- f n l2-e, Ji & ahead, of HA-e, calyi,vt,e,{- circ wvf I� rre a {c e r. 1 sl4{ o-e, f14-er cam - p rode rLcj ra ftd' a-'"-of,o f g000t, 9/EA-61--Why Stop- T i,inn.e, Co-vvhraL, Ti.vvle r Power, FLash, a vtd, Pa—or Te 4- S wig-e,s TY+-e sip- fi,w. co-vvlro-L ywvfc h, w i,Lf, h-e. a. 3 --ykArbI r in, LaJo•ele& MANUAL-OFF-NORMAL. The, ee wf ear o f f posvf i av„ wi.L(, a co-wtro-LLer fA-- c yc.Lee Karma-U-9 aL4,44ri,v+9 fLas4 Thi swbk yka-U, L.e't' ti-e. co-Pvty-o-tke r c-ort,fiAiwce, to- or-eras wiJ-viAA, f fn-er r a 94AA-e4- far f i,e,t i, e va.LU-a� f z,o-rn, of HAA, co-144-ro-LL.e r. SPEClFIGA-PONS PAGE IV -2 Terfrvt, s4A-a•U. {, io-c-o-v-i oLeo w t t-t, w al—tow- t eatiy a ddvf i o w i cv 1-k-e/ ie.W, of v+tiavtaa-f otihA-rer's, s avtdaaroi- f ea f-u.re,s, -, 9• Two, ca12,i-Pue,1-- prov-oi Bot, a - & far tot-14/ c-a-h e - i,w Ott, h-c.(4 Th-e pa-cuAt-i, f La s4,/ swi-' - si/a-LL h , wireo1.- w-P eve, i Z,5. s-wivf -h-e ' to- "f Cad,»," — c o-wEc-o-L,Le rr wi (,L reehwt-w f,- iity i v,,vFi.al.i..za4-i-o vv paiaA4- re,wo i vv f fn-etre- wPvti.L •tura-ed, aff f f Lash ALL Load, swi kt s' sjn a [ L c o- A-f orw►, to- f14-e/ tcri, yam[ -r i.c-r-u-vf so-L-i-ob-sem 1-ype. Loa.d- s hr�e NEMA Sfa—oLaroL cn.a- -MI -1-9 S 9. D u.a ,-s g v+.aL fy l& Lord • swc t e' $4,- aa tof h ' aUawe ot, a,vtd, L E DY s1 i a th o-v Lete d, fa- re f Lec>f - PG of r \rE tr 5474e, far rreo(% y et t Zrw- g rree vv Th-e, o n.i.ptg of si,9P a L c i.rc wi Sr s-h-a-LL I9-e, pal/vfi.v-e, wv[ of f- ofo j oLa-rk/ i.PIlt t- -wtLs , f-Li-e-k.e-trrm,j of Inc g ti o r yi g vt.a,L iaLoLi,caf i,o-.s : Ea-e-14,Eo ¢wev iv - f wee a.vww-e tre- ra eot, o(.ri.v-erLoamlo- Laavt- a-f-1-20 VAG. The- Load, wrif[-C fie, ca e, of ot4,144444zot, F c.-yc,Le, a.Pt.d, iarovi,d e ze-ro--frawyvh:-o-w fro off to- o°vv. . ALL, is -c rPuad, s +.ait. 19-e. w-i)tkowf- Tro- f i,' s i g P-aL Lardy wi.( (, rife-re.oi, 5ffrg1, are, vw w 1/ILe4ereoi, Tke-re, wuayE- 19-e, a sfre e (i g1i-4 f i,w-H&e< co-wfro Ler AmAj Lov4' PoWer s i kLg Le, i.P� o(i cavi ave. wvfh- the of a, reob Lig- yhad,l, have, a, baitayf - re s iyfv-r a 71.al_eo[, de' fh-e ca ia2e-F A -few (10) waft- or gre ute-r, 3000 oYwvv re. 4,1-o r wi,LL 19-e, a-ateqw.a'f-e Eat-14- es-rc wv-- yh-a- #ye a, few as -ere, rate-al, or-r) LEP Lap- Lovu,o[/ 120 VAG. C- bi ,f - AG powe-r/ av e rLo4.d, prat-e-ot i rw de vi t-54 Protea (m, ate-vee-3- sh a { L ca v►-3i.Yf- of a, so-LA,d, 5 e/ s A rg e, proteartr c-o-fruitza-e-oL fo- fh-e' gro1A4n. L Aw EPCO 5 HP 300--10 s -rre-s10-r 344-alb w -eo- Tin e M S D 1tia--vt.e.3y w-i-riAPtg 3—kat—Lb aLd, f e rwvi AA.a t e d, o-v - a- ye-jsa-rra oteoti C.u>Fed, p-avA.e.L SPECIFICATIONS PAGE 1V-3 ALL i vtcO14 vtg sear vu e' v-a-bFag e, (i.vt c.G.toLi vtg 19-rreak.eary) koAre, 104.41yFi,e, pro-l-eaiAre, yfri,ixtot4.Kg cove rs4 ai 30 AMP I2ruukt r, 2 -pate. for f &f f $v+.a( o-we. 30 AMP, 2_1°0-Lt, byrreak.ear fo-r 8, o-h.e, (0 AMP, 2- - po-Lere-a ke- r far vvt a i,w c a Cu r o-r ' TY� co-vof ro-LLe rr cctyi v<.e>f - st.a.U, acv e. i,v n.U-eo(, a- pclAtu , 19-0x6 ►nrYui �w will, PIA-44- pow cr o f f +L -e' c a e TIS fav+ eL 1,,o-X. *cal fie, wi,rrC ' a-S- sk-ow-w c t' prroje.c>f- 1,3414, 4 11,,e of c av Yo-LLe-r i v,.yla.(,f. a. iyrreafc e y pa vt eL aa-v, we cif - f-r-aff i,. sig cA..aL sr-ke wt.at i-- o-w Yom' s1A-aLJL H-av-e- a vKa-u-wf toL, ka rroCe vA.e oir EI rt't /f- s wL -c • wvl- , af- Leayf - 4 panty, cuAoi, a.w affat-ked, powe-r9-f rri �Y wig cot Le-a--54- 2 ct t-e,fy SIGNAL SERVICE PANEL CABINET. Serv-i,re' y3avteL spa-U, f wrrvt-i.sh. a wftie-w i,wot i avfreo(- o-w f-,e, pro jec'f` /m- S a pka LL, o-v, o-- 3 -e, f ra f f c' ca.lyi vt 12-9 - t%- , Ma-ear S,0-e,1.e,f - pkad,L lie. UL awob ANSI a irra-v-eo- aw4' s -v a- s -owi vtg of r-ava ww, 1 I9-e, v avt, i,K,sZoLe, of -fes so-c/kuif Mr so-cke,fv s a , 19-e, co-vvyfrwc,fed, of sf-et(- avtd. w+213- Lig 1 g Ira y caafi 419. Th co-04skutV., 12,e, e,L.e,c2f ro--ya(19 G. VEHICULAR TRAFFIC SIGNAL HEADS AND PROGRAMMABLE VISIBILITY SIGNAL. HEADS SigvtaL ivLo�iraFiav+-9-A.-61-4.L I9-e, 12" o iavwe,f�.rr. ALL f tra- f i,c, si g vt a.(, L.i g 4,t- so-wrrces, sG.aW ITE LEP. LEP -Uvu>fysYtad,L. Pta-ve./ J3 e errs- 14.41-vvve,, fra-oGeamarrk' wwdte-L, K.w44-19-e rr, se rri.a , vt u -e r, Go-f- i'i e,rr, vi.a-wf i't am4' y ea r of e,, a oi, rreq wi,r-e4, Yee-rrwo-we-A-ft y wkaark.e.d, o w I e- 19-a-e-k. of- Re q wi-r-eo(' ortxa,f i-wj c-karrac>f e,+ri yfi-Gs, rra oi, vo-Qag e., po w r a�.tol, vo=a.vveare, (VA). Two- se.cAu,rreoi,, co-Lor c o deoi,, 3 feed- Lo-vt g, 600 V, 18 AWG , j a c k vfe o� v i,tre s,, 9-rrwti,w3 fa- t!n e< Na,Ii-oKat E Le c>f ro wi t, Coof e,, rro eo(' for sf-rry i ce- al- +105°G, a-rr calx{ e., sP-aLL I p ro-v-i.otea, for SPEGFIGAT1ONS PAGE IV -4 e Lzc�[ �i caL e ad, LED U +A.vI- e. t4, of etA. NyR, s (f-o-rk) fy mor. LED UtA-i>t'-y aw- oLz c i rc t ry bAt-1.44 ,e, vo44-9,ge, 54.4-rge, }mac-at�c o to wi>f! OL pLiAjpi, fcra.4,3t-e4,43 c.o,+, f mrvvo ar+.c e. wt# f re q u-i.rev.e wfy Lo, se.c,tio-w 2.1-.6 of NEMA Sty-m-014-rd, rs2 —19 q2. LEP U vu>fy s-ka-11. p-ro-v ' a- powe-r fav-v- of 0.470 or g re a . 11,14{- pe o— to ytiLa o rafoi - y to- d teani.o-pk9ira'Fe, wattage, aktoG ITE co-vi f a rwLas4rut- L Nye s ,cot- to- tL e Cj p-rw-r to- o-roLeri v+g. O�eara g v-o-LT -g e, ho (i. 19-e, 12vf we2,frt. q2_ a.rtof, 3-35 V AG, 609 HZ ± 3. w-p$i,e rr spa {,L p ro-vti,obe, a• wrvtteAn, wv-srra.wty a ga. i,v,,54- aLe f ec f y wt a�FQari ad y avi.aL wo r for LEP U v6i&ty for a p e.ri,oz of al- Lea 4i- 5 y e a-ry ate rr of LEP UK—Z414 wo-rra-v+ y s-Putt,[, cover p-e srf orma (i v-r_LtAoLtvtg Low of i.evf-e yvfy 10 a. LeAreL s a-vuoLarroL Leve,). Dwrri* g f-Yte, warrra.wfy p-eari,4DL SvMa—r s4i a-U. re Lace, or fi w awy fu-i.LAwe,s, wi;f tJ-s ' 5 d.a95, of J -ee apt- MO- c ayF ¢o- f P e. Gi>fy. Co-vlo f f i g4g 10-- rep-tate, or re.}g-a-iar f ai,L.e oL LED yitta-LL L-Kt-LEA.oLe k (,v ' tH e, wo-t-ro-vuttj cu swat , bt, Liner 34A-pptizr'y r ALL w o-rrawfy shaLL Nye, gi re., to- ff,e, Ci>f-J p-ri„or to- o-r i 'taLL R LEP Uvu>Iy s,ka-LL, d-eL,iArere.oi. fo WTO P. T% -o SZ fir 1i- i,vwLi,v i aha L 5-6e4tio-v►4. s{tia-L.[. !ye ma.ote, of a oLi e--calf TN+ top- 0_04- Nyo {to-vw of e cu,Y. kare- avt, i,w f eg rat, Loo-c,Ic.i,v+.g ri,vug s wa-ra - o-vt j, f o- ro-tu fiio-vv of 1-k-e, 5.i g vLa.L ff e-aaf• i w Fi v e'-aLeg re e ikLe-reanA.e vvf y. O p-emi v,,g y i,v+. f v -hu-p- avt oG 12-0-1-tow, o f { ke, s i g vvat, y14,a.t.L acro-m-vm aola-f e, yf u,vuo[atrob ovtt, av ol, o-vve,-JA-ctLf- iA4..ak, (L i-/2) 19 rack a- arvwy. ALL jo-i,vuts, t -i,a-w' yka.Lt, Nye. wv e rp-ro o f. Lo-ekAA-wts or o-t -ear mcoaft�., a roved, l 1i -e, em g i-vve-e rr s4-aC L sea o . frt,rrwk.L. y fog e YA -e-rr. EacN+, Nye. c o $Pt e,ter wbf N - c oiA,e, (1) rsi,e c e , NLi,v+.g eof, oto-or wvt - w e rti g k;i--ga�lc e>f v ct4u' G two-- (2) staff e s Lo-c kL t ok Tke, oLe4.i g vx.e ot, so 1h- -Hr -e- oLo o ry wt.a.jj e z4ZLry reann oveob avid. rei .yf a.L,[ e of wiMFNt.o-w f- EA-3'e' of We-0-4:-0-ti -f v a L D VI/e/ yec>f i,a-w of a, gree, o-r more, S o14 a4ye vv� 12 L. y 54t L .12 e, e r, -i,p-p-e of- wiit - tyro/Lim-at, foto c k. for teryof f i,e-LoL wiari.v+ g. SPECIFICATIONS PAGE IV -5 Eac.% Le 4-s, S ii aL(, karC a. f -1.c-vuAe,Lv i y r w vl fti c a f f (ower Ra -r , abf- Le ayf � e ig Pt4- (S) i,vxc h -v ' L ' Le4A.04. A f vuo. we,L v-.so-rs, shit lAzuv-e, a, of 0.05" a.vtd- 12-e, pc4A,i4e-oL f{44--19t4u, c. Tin v sok �t w i cre y 5-PtaU1,L, hr -e, a, of twe44y -sew (26) i,vt.c.Gt-e y Loi c oaj.ed' a f wi,tre- 1.044A-La,fio-fry oteisigrot, ¢o- wi")th,yfa4,14 ovt.er km-fr otre t, f r,v e oLeg rre.e y (105°) ceaA,f ig ra.de . TPL-e, vviarbag Le 4 A/Lati, I9 -e, f�tte oL wvf L►- a, s i.,ze, #10 yoa.ole, (fark,) ty orr ec> o r. Th -e, spa[,(, ecptA-iipp-eot' wiAt- a,gaske4-to- iAA•54A4-e- a, 04,c44— igy' " A co-wp-U vt-g w4 -e c- 044-€4 44,191.9 c o- .p-v'i s-eoL o f two (2) wv ,i i e-rs-, fh-re-e, (3) ea ,4444 wvw- of ed, t�o�fy, vt-wty cute , Lark, wa t.e-rr ' j-ko -L Lo e k, Ott. i v4oti ti otu.aL Szefc o w fug e e -r. Tke, J to -Le, i,vv ( c o-uc fo.{,i,K3 wa/AA-e e- ad3,e- b -L 3 s4'—O.U. Gye, La.rg e, fie' -/-14-ret, (3), 114-rre e,- fo-u-rOw (3/4) i*L.c.Gt- caio-W MOUNTING HARDWARE s L adjws u -!ate 19-ra,c4u,15, far ww-u-w(i.+tig, a� wrU. 64, a.U, a# - 1A-a.rrd wtwe, v< e e ysa r y f u- cawv ptx,f e -L y wt o-rmwf- fke, rre 10-e-bt i v e, sig vt Li4. AU. sug v,a-(,y Pt -e ad, yk -U cow wU1-1A, v-e-r-tu-a.L avt.oL 1•,o -r -i zo-v+,f a -L adj. wytafoie- c,ci bLe cLaa4p -s4-- Le m ou-wf i mg 12—rat,k e4j Ga4 Le-v+g f it- 5.P141 44/ l , akoi, - 80" o -r r'vto rre, TPLt, Gb y f t -trrtii tt oL wvt iA- a- f roww err of tl sigvt.aL !Azad, 11-f fu rr -oL c o y w r Lt, a.Ll, perov-i- i o-vvs, of S If t14 -ea -e• are, a -j i,f -e vvi4r, wiAic4A, oto- to f -ca vvt (. y wvfi�t� S pe,c4-i,ca,fi,awy, a- Lim of f IA-olt. e Gc e-ptUo-wy JAAA s -y(- lae, oft,Iv Le -off ov„ fln.r✓ ALL sc rre ws,, tzvfrh-i..g Iia Ufv avid, 54,LaLti I ' a.cco-vot vtg to P -r -s' w , • • O t& e' see #i o -w of 1 -PL, t are e. yec�f i,o w sig vt.al, !Azad, wi f - a. yi w bio -e k, f cr r fe4-o44,of- - f i L4 wi,rri vt g. Ear. - f L ei- i,vt oLi -coli ovt, s i g vya.L skaf-f, e h eot- wiMA, a vt, e,Lg am- fa S,Ui o vt, f e-vwikt.at, b4) -C4(4 AU, w-v-fac.e4,o f wed, s -i g+na1 P.o-u4i vtg otora-rry yvso-tr b -e- -f rre-a,f-e-oC wvf�, e,i i--ktar a pt-i,wt.e. coin- of z i,vt,c' c.Yt.rroinn.avfe✓ c -v a- c41-rovAa,fe, ax i,ote- coal g pero-ceys . he, f i siti 54,ta.[.L Gye, of fye yf - g uLa Lvfy ove vv 19 -a -k eoL, Yy{ ac.k. oyr JeoLe rraL y e LLa w-, e vt.awtf.L, e.gt.t f - f fn-. oto -m -y am.d, vi-so-+ry spa I L f Last- b (ac -k SPECIFICATIONS PAGE EV -6 Prrogrra Ylzads, 54L1.a-[.(, kave,-e' caloa-b-i,( i y o f lye -i, ,g pro -gram -meek sa tYLa t - wo-tAf o(' a -ear 1244 vt,k, vt,e wcd, vv of w cL Iy{ or.Iczai, view zavLe� T!n-i s' ca 19-9 wsiktg rre.v toly p-rog rrav+miine o , o4,re, i a tA.a), L E Dy o -r a frt, optic -at. Levis. a-e,s,i,vv 1411a e,ri aL, yysi{-e m4 IH. BACK PLATES. S k p`L L# s, s4 La.LL, lie, a vest' Lo -r c.ve rreoL: 6ac,k,p-L.a tey y/.a-Lb 19,e, f -,ve'-i,v+.c-t- (5) far o(e r i,vt, yi ze, yea (,L I9 -e, Le,ayt- 0.05" f iA.i,c kx A ov -e. (1) frve,kk rraoLi.w ' s ko-L- co /I/ e t-34 Each- 544-0-L.L, lye- f u,c-+ .S4 -e d, wvh1' t aLL v► ec e yya sr y wtio-uw g 1,14- -otw-a- -e, f err a-cco rroLi,vLg to errs% i,v,,strrwALL 14,4La-r.tivut i,vLg karrotwv.-re, s4'-aLL, lye, rrws proa f o -v ca-rrrro-sw rre si vlv I. TRAFFIC SIGNAL PEDESTALS Go rwc,f i..o-w PeoLe ,fa- L pc -Lee yirk.aLL yul.v ' bre ak' -a.-wa j fra444f o-srmeX 1 i e. L.e kta f i, a f 794-e, pezi e ytat, f nowt, 1 of fo-w►, of tN-e' base, to -HA-e, -for- o f f -e, stoma f f- spa -LL 19-er to A- feed o -r o-tP-e,rrwi se- Src eoL awt. tH.e, p-L.Q. 4, avid, s&atL, lye, c-0- rrri-c/#ea(' of ga.Lva K-i/zeot, sem, or raw- aLva.v� zeoL, S+ee L: peot e yf at/ s ka f f sk-a-[.L fa b rri,ca e o(, o f ¢u .A J w°i,t-PL, a, we h f f4 -i t,k44,ey , o f 04- Lza 4- o-vti.e,--e i g l,- i,vq-r.1,.e-s!f- s-kaLti kiave, a- S�h.vt, 19-rrtA44, - a-rr sio4A,v1, for- p- o f -144-e, yha-f-t- y1,1.0 L,L 1&a v , a•v+, Duet oL-i,a.v+ti e err to- rrec e-i,v-e, a, po-Le,-far, mo-rA44i,v.3 1,- mike - of a iraf f i,/ sig v,.aL or a, peoi e y'a.L- vA.a ,ed, f a f fi,G yig v+.a , cavuf rro-Uze 4r. Gat v -a- i-i,zafi-ovv of f he, s i a -L 1, I9 -e, ',et, accaxrd a /Lc e, wvt GL- t -e, La,f - rre vi,si.av+, of A.S.T.M. A123. ALL k.a-rrdw-a-re, yka.LL of kot-di ppeo(, ga-L-v-a-vui zeaf, j+e eL i, ' actc i oLa.vt.c e: w of - tip v La-2fe44- rte v ins w w of A.S.T.M. A123. AW p-eoi e, 4v✓L p-ate4, yiAa.LL, 19-e, gaLvavt-vztoU yf ee,L a .of- y a -U, h -e, i,w c ow,,fo-rrwLavLc e, wig l DDT S 59 54M. A A p -e o aL po-Le, s t-a.L b yc k -e 4A L.e, 80 a.vlol, wLa.cte, of raw- O wf yi.aLe, o(-i,a,Fe rr yta*LoLarrot• a.vt.o{, s k.c L L f vf- f ke- frra f a-t-vva rr ha se p -e kt4,ta , fr-av�.s fofrwLe rr v ska-LL, lye. ca4,f = , s,qA a-rre, (IAA. s Yapp, w -i2[147 a 1A -a -A t L e 1_ e, 5-iwz e, of tk,-e, YLa oUi o sl t U, a4- Ge -a0 SPEOFIGATIONS e a0 SPECIFICATIONS PAGE IV -7 b -y w , i- uems (4" w 6") cu, oI, eq wig €4, wiM - a- ca -v -e r, wi�i rte- cavy lye st +re f, y f L evve k to- e 1A3 -e, a f s iav+-Le -f0-0-L34 i3a. e s- j .a.(.L YLa,ve a we i gY4- of 20 pou4A.oly,a s4A4L-[.L to me, a 4 >o -Lf rw w,u f a-rwvL y a 13 a &L4(- 3/4 di.a om,f e -r boo-&fc i,rr.(e Mt, e ri o -r of # ,e, Sv ao-t1' a-vtd4 !n a re- c- Kt -at- a-earraAA4 e, Afr1,4t-o-r 604 414 Gad-vizeob, kof- roily(-ee.t, av,,c-kor I'yo42ty, yi zed- ay deif-ervwi,ct.ed- lyy -I -e. patee r, s .a U, h -e, wvio-f i,eot% ca ,e,Fe, w of ift a -U- -1 Y..a rdwa re ruko-i,red- fa -r " . he, a A,c-kor Gyo Ljv Y a -v -e, a riAjl - o Le- lye+K.oL' 44 e v+.ol- aM.d- *fA-re ade o[- a-- fk-e, fop- e off. J. CERTIFICATION TYe. egg i,frt e y yttiad,L iye f wro•i. e-ot, wivFlti a from- fk,e. ear o -r s uio-p4Ze r sta tim.6 # a* f +-e- f t wwi s-Y+-eoL w~de r f ! -y S p -e - f i ca,t o -w co m-p$(e' wvf"- o -W ice'° ''-° w of 194-byS W i�tYv p i -or ap-p-ro-v-a-L' of f -14,e- e K.g i,vLw, w�i,v� o r e.�uc ep�f i.o wy to 1 -i-y S may lye, aLLowe d, p'ro-v-i ol. 4 fh.e.St, e4 eit- i,o-vare of vfaiLe d, o-vx, f Y+ e- c-evfi f i caf-i.acli. AU. co -r ro-LEery a vtotmixokr S yYu-U, lye, wa-rravv-e d- -to- lye, free, from- oLe ftc-f-s- war a it oL v+ o4vi-La (�y for e bike -r sL (6) vo-0.1414,s, f-rowv fie, of of Y1ro1 o r fin -e, yf urv,.o(a rd' veto-vuwf a e>f lwe r'$ wa-rrawty i y Lo -mg e r. A wy pa-rty f o- ta- 19-e, def ec-h v -e' s-YLa-L(-, u o -w co -r t-w-rre vte e, of -HA-e. e r, refs-L.a-red' free, of 4tiarge, Pro j e.c4i s- wke vti- f' Ginty i,34 -1A -e -y a- Sfu4-e rM.e v - o f a d- Fi,cn.aL A of Work4 K. TECHNICAL ASSISTANCE AT TURN ON U po-w G[4-915- re ./we -3/f- er avtoL/ar uM r of- f I^ -e- co-vqro-LLess, skc LL I' a f p ro je c - she- wlh-e ci- co-vvt ra t -e ry are, ready to- h -e, J-1A•rm ed' o w, f u pro -vi -de/ i,ktat vt Av,.g, ay a prrog ravwvvt4 vL.3 of a U. we c e sya,ry data - SPECIFICATIONS PAGE IV -8 04- 0.49- outra, c-bFy. AU, req wi reof, s.ig viaL fi,vn goLcv f a. sh a.U.. lye, p-ravi.ete-ot, 1,4j 1 CiFty. L. LOOP DETECTOR AMPLIFIERS. P wry 5.a-Lt Fye, 2 c4 a.v+. -e-L mov44e, , f olt y TS2 M. r3LANKOUT SIGN. SYSTEM (3Lav,,ko-wf- sigvvs, s ha-Z.L re wucui.w 19-La4,,,k/ac-wM-e4' far fit -e, oLsAra,64-w a f Li.8141, sav re s a,(,L Gye, LED wf"- 1e, caw-wv o(, aga i,v� lyLa c k.ixte.kg roliutol o, s a t L lye, cryo-raptiz if -e, far wt a-wv i,c^ g ao,a. wl.as4 = arca+, rot 4 wLuy scarf ac e L e'Nwry s4A-a Lt 614-- Leaf- 8 i e4 6 Laat.k a-1 - Yea-v-e, e-v„ e o(, far o4rtis.e, a 4 EM A e vwii,r y fauna a-re s< Th-/ wuess.ag e, ska.LL lye, " PREPARE TO STOP". 544.a.[.L lye, ca0,42Le, of 12,e-i#+4g wwcw.,Feo[, ove-rh ea.od, o-vt, a, wka.,5,1=arvw coat, sk+.alt, ca-vvve, w-69 • aU, v,,e c-654z ry SPECdFlCATIONS PAGE IV -9 City of Waterloo, Iowa v- GENERAL CONDITIONS OF CONTRACT For Purchasing Traffic Signal Goods '[ Definitions 1.1 iwf Li L , Go-wfra-c4; fo-ilo- bfrig -f-e-rwtis' $444- fie- i--pre,te-ob a y (a,) "Me, Cowvtrac,P' wweavt, f e' ag rruwAe e914-e.tre of, i.v�tn- b est cnr�e v,-1 e of W c rL o-, aA d- t� S u , c�S- recd -role aL i vt, the, Cavq-Tar t- Farvwyi g rive& 19-j 1-ke, po-rfi.e-y, imu.L A ob g aU, aet.oi, aior1-e r,oLi,r ry ar'.d, aU, oto-w4fwe r-v{y i4Azo-r rauFe d- I94d re f e Ire At e- f--e-re u' (ly) "-Mt/ Ga -c Tac - Prixr" timeaws, p-crr c e. p.c ja.G Ler fn -Ott Steno ,e tr W't tr f co- Ira - fo-r - p -v of cera-aixo- a-19-1-i43a, i. -s- (r) ' r e Gaoaf y" vne-a-pvs. awy wto4-e-tri-a,L, , or y, wf�-i.r w S u a-tZe rr L4, rre q wi re4L fo- s y to- -HA-e- Gvty u i4e r - Cos ram (i "The, Se-rrv-i,c r5)' wuecuvvy 1-ko-Str cunx iiiv ry to- Z wiapty af" the, Goo -(.y, s -at, aw trrav+y10.o-riv4i.av+. avto[, i,v+,yu-rrcwt.ce-, a.vt.o(, 0-44-4.3 o4,er i,r/.c i aLe vvfa.L se-trv-ix,e44 (e,} "GGG" w+.eam,s, f k -e, Ge- raL Co-c,t oLi4i,o-wy of circ coin -i, i eoi- f%-i.S- sec�fi.avt< (J "SCO" w-.a-wy Go-c,.o -iiii,o v+.y of Co-wfra-c - (g) "M-€ Giify' > me6u1A4, +14-e. C j of Wa/te tr[.ov-, Iawu� (Yt-) "Tip SL -r" vvtearww, tfn-e i,vtoi.i v-iA94,4 a -L or f i,rw+. yr, ya-p1, y i ,tg o-aoLs- 0-414/ u.AoGe rr 1 -i ' Coi rrct "rpue, P rra j e c,(- S vtr," w i' -err , vwea.vty fig r✓ p4 -ac -e, or pta s, Pl.avwe oL [AA' SCC. (1) "Day" vv -ea i 3' ca ,evtetcw ota.y. 2. Application 1-14-e G e-Pve traL GavtoWti.ovt y acticuLL c , y to f rx t - -0144- p-ro-vi sio-wy of o t e tr 19 -0.r -s, of +k' Cavv{-rr0-0{- 0t0- wof s ye rrse.o e, f e v►n PAGE V-1 3. Standards Me- GOi DLv swp pLi,e d, wvw(.er Co-KJ/Tax* c o mf -or , vi4e-vuti,o-vl.e ot. fke, S 4. Use of Contract Documents and Information Awy a[•rr-w04.e m , ol+t-err Co-wrrat* e an4.exaf 60U i, , GGG *alb revv<Qi vt, fh e- pro -p -e rttj of Gvfy cuitel, s'-att, rre,t1m-Pve oi' (a -U, Gvty c-vt, of IJ e, S w [4.e cr' ' 10-e4rJmrwta-Kw t wto(e rr Etre, C.49wt,fra.c-'& sog1 .i re -d, 19-g th.v 5. Patent Rights T%+ e St Li.e rr 3 -Put -LI i.vtote 444-1.ify f h -e, Gvty a�a4,v - a LC, 1-14-4-0L-peurt9 c,La,i,t�n y f im riAm-g e -me of p 31--, #r4e r .aWrrk% or ian.oi,t.c ytri a-1, o(.e 4-g vi, rrc g i v aarbs4.- 3 fro -1w wye- of fh.e, Go-a-aly or avt y parf 1-14-e4rea f L ' -f1A 6. Performance Security ro .1 W of .i.vt, f h-i,rty (30) ot,a-gy of ret- o f of Co-vvfrazi- a-wa-sro', f!' -e, 3Lato(.e r shall. L fu-rrc14.4,1- C.v1-9 •H e, p -e rr f o-rrvvtiavt.u, s e.wri,[y i.vv fh-e, a.vvwu4wf- i.w SC&. 6.2 Th -e, p-rrotzeo(y of th-e, pe-rrf o riA4 vu e, sec trvr`y sh-o-W pa-ja to- f Cg a Y for a_44.9 Low re•.ud&g faro -wt, fh e- S wp p ti e rr's, fa-LMre/ -to- c i pLefe, i fs. a L i ga i.a .y u.e/Lo tr Co-vvi rraol: ro.3 The. p -e rf orvvta$4'a-L. i,w av►.e. of the,f a U o�nri v� g foi'-w y. (a,} ar bavLki g o,a tra- w or a.w ixrre.v-o ca Le,t i -e - of c v e di4 - iippiueob 19-9 a• rrepuutaJote. 120.4..ki, i,w fif-e, form, p1 o-v-i,af.e d, bit. ti/+ -e. h -i otnLiki.g or a- -e-rr' form, at e-pfu e, to &-e- Gi:l-y, o-rr (!y) a, ez.44/ -i,e cr'v or ce rti f i e a1, c h-e.c k, or r e v [-i f i eo(, sk+.a,rre, 04-aft:. f:. 6.4 Th -e r f art'vt w.e. ye c wrri>f y wi,L1, lye, obi s.r in.a-rg e ol, j -ft/Le, Obf9 a v,.a1, reit-IA-m.& to f .e, Su ,i,e rr vw-f La fe.r fk.a , fki,rrty (30) do ys, fo-uawiktg t -e, da-'ty o -f v,., of tire, Swpr-Li,e r' ' p -e r'"f orma-v+.c e' wfruc ear f h e. Co vvI ra.a ; brit -Lr 2Uimg a. 4J w0rra wt -9 oh .gc i o vty, tM Le.5.y o -f h-e-rwi spec i fs eof, ZAA, SCG. 7. Inspections and Tests 7.1 Th e, C *j a -r rep -r rigs fo i ec�F vtd,/or fo- fest- 1-ke, 4.0-07:43, fn- co-14-4vv+r ca-v-O-rfrwbfid to- Etre, Co-t4rat,1- • 04- vw-exits, cayf- fa- the, Gi>ty. SCG 0.Ka1- Tee-14avt i,Ga.L S y14 -0.U. yp-eci f y w14,04- a,vt.d, te/Yf-y PAGE V-2 fY� v Gvfy re g wi,re4, a— w eke. f L, e y o -re la- ram co -+to wed,. TY+.v arta S,Pt-a tt, Pto-ti fy — S wp r i,w -timely vvto-frulztr, of Iii -e' L4te-vuti'fy of a.v..y re, - reifa. ..ed, fo-v- tke p-vurYai.e-s< 7.2 The, i,v,. e cfi o-K,s, cuAzt, tf•PFY 0,141,9 ca-vt.o ,c 4l-e•ot, oma+. I pre,t,i ye ' a f 11A -e, Sworti,ear or i>t5, yu Nyco-wFra.itor(3,), a pa -:m- of de,{.i.v-eky, a cn oL/ar a t� v ods%f t.� c+ -L rF co-f,t44.-cite ol, a vt. pere vtn.i s.e y of- ¢ .e, St.- or its' 3449-cawfrat,io-r(s,), ad.(, r a i4.w4.\g a.c zw cuit.ot, p-ror kc -a i oivi oda a, yi,►.aLLf uY� d r to 13te, iar+ e ,Ivry c vw- 4ta,v-g e, ta- f Gvf y. 7.3 SI&- t L • a-0.9 i.vtweae-d, or ff-vfe-d, Go-o-oby faik to ca eves tv- S p ec-i f i.ca ti o v��•, 1-ke, Gvty 144.a.9 red e c-(- fig Gov -d y, a-vLd• fke. e b e sr re -la -Law ire4 e a -eat, G0-0-0{4/ or vvti ke, a f e ra4i.a-wy t 44.a-ry ta- vltie e - re q4A-i,re vvte vut- fret, of covtf #o-- I vt 7.4 T ' C -j'y r -'/-fa i,v+.yp e rpt; to yt a -+A.01/, win -e -re, Pl.e c e-sya-r y, re je-tet- f3 Go Y after fiA,e, Goo -v' a-rri.va-L ykati, i.w Kw- wa-y rye, Li,w Leal, or wawe ot- h y reo-sa-vt, of fh-e, Govosr ko,%riAitg -f-e,s4-e , a c^ o(,pa,s4zob I9 -y Ginty or i�Fy re p r prior to- Go -a -o(6, 7.5 Te .,fit g a.vtd, Im .o(.e r GGG GLaaA.ye' 7 yka.LL vwf i,yv avuy v‘ruij re -Le aye- fro -m, aw y warraiy or c -Hi r o byC i gad i,o wy wv~.of-e r tPk-bs, Go vvf ra tit 8. Packing 8.1 -Ike, S u -p-Ue +r s -PL,Y r. ' J o f f H Gov-d,s, re q u-bre o(, to- pre v -e of {-k e i Y of -mage, o -r oLe>te ri-ora,(i o -r4.. fra A -s -i4 - to o , cam, i,vt.aLi.ca.•teo(, C ra.a: p1& i,e/Lg S -a-th I9 -e, w. -i4- fo , wi49A-014- (,i444.44v oma, rov i& Jl.avt.oLg otA,L ri4 Ira414-bt- a.v<d• e ycpsoywre, fn- e tre-w4.e, fe wtip-e-ra twc-e-5,, a.v+4, pr dwri.vtg traw44;1-, a p -e vt, Stara g e, 8.2 Time, pac k i.vug, v?La-rk,i, g, a -v4, wvf -i-v+, a.vLob fire' p at,k.a g e -s, shall, c o-vvlipt y kArbtift. wetia , repcAi4 eon 1. f y a4, s4A-0-1L- eec pire-34L y p-ro-v-a(.e o(' for ,vt, 1 i Go-v<,hra-cif; a.d obbfLo-frta(. re {A -i ire m.e wt3,, i f cLiA S Jac i fi,e o(, i, . SC&, a414, i, . curi-9 i,wvtruc�f i,avv, a-rde,re.oi, I9-9 flit -e, Wu. 9. Delivery and Documents PAGE V-3 9.1 l70.4,v-try of th-e Gly sF+-a-Ll, Fye, wtad.e, 19,9 the S -p c izr LK, ac-co-rota.vt c,e, wvt h, the, fe-wu' ¥--fizot, i,vt' th e, Natic.e, to 13iztoi e,Yy. ota-o.4 ' of $4,14,p04,a4,1-01'/ar a-1+ e r a fn- 12,e, fu,rct i s -ems h4j 1 -1A -e, S io-p L -r are, y c i'f izoi' i,w SCC.. 9.3 Par-AA-m-e-wiS, to Fye' fry St ,e r are, so-ec i fi ed, i,vt, SCC 10. Insurance Th -e, Go aots, swp ISL i e oL EA,0 oi.e,c- tke, C v,hracf- S ha.l ,Fye, f tAtLy i.044A-cre,d, aga4,v54- L0yy or oiavvtag e, i,vt.ci4e44ad, to e- or , fir , s v rag e,, ak+.d, oi.e l.i've cry s peC- f i,eol' i'w fi i e SCC. 11. Transportation Th e- S oup p ,er L ' cre q u i,Ye oi, wvtoGe, r Co-vutrra-rel- to- o[.e,(a,ve, r fi-e, Gory to- Lor c1f-LaK, ylottLfLeof, i,w I- -e' SCG a.v 4' lye airs- all. +Pt. , ay44-c-i,a4eot, +.w+-Leisy a#ji e-rtnri ye, SGG. 12. Incidental Services 12.1 Me' S wp p l,i,e,cr wc.a y {ye, re q wLare o(, to- pro-v-otiz, cuAAJ o -r all, of f o LLowi.tg se-YV it,e4 i a.fJl.O aa' s�rl/ i c.P.s', i,f- a- t,y Si i,e4 SCG: (a) pe c -fame, o -r of c -sib a4ye v t avLd,/ar Yfaart= wp- of tke, y eon Go -o -at (19) f u rrkt4k,Z,Kg of loots, re9,c,t,i-Yea(, for a s -e w4-i,y a44-0L/or of th-e' s,v-for-l.i eat/ GO -07,1?) (c) f c wvt 4't of a- d e u.t l ed- ope rraa-i,aK.y w�av�u� G / far e.a.r.P- op y�rr roLo-fe- u.v<.vt- of t s,-e.o�, Goi,vL , (d.) p-e-rr f-a•i'wtawio-e-nri,s .ail, or avtoL/o-Y re pa,t,r of the, y+u �J Lied, Go-ady, far a to-e4i-ook, of ti,wA-v a31,u-of, Fyy f-ke, p rro vi ai eo(- tGa tip i�, s e rry i,c e, $4, -a,I ,-Yet - -- -er t% -e, S u d.i e,Y of avt, y wa-rrrav 4j o-bl.tga-i avty u.vtde cr C rac* a,14t, (e,) fcra-i.v� vtg of It. p -e srs-o-Y+,vt.e l,, a4-1-14,& Su f,i e cr'v 1A61,44,F aura(,/air ZArt, a33-e4,v0i94-9, vt o -r f — wp-, o rra4-i oyfrx,, , ct-r oi,/oyr rreigo,i,rr of y, {,i e d, GooS 12.2 PYi c e s, c-h.a-rg e d, Fyy *YL -e. Su.pioLi,er for i.vtc i,oLe,vvfal. se Yui c e y i� vtot- i,v..c(,u.d.eoi, i,vt,1 Go -'-t rac)f- Prri,ce' for tke, GSD, Fye, a-gre-e4' upoii PAGE V-4 i w ad y t -e, i flame- partizy fr o -f - e4c ceiwb preArai,LiAAg ra f -e, , c ha -r j e oc. fo- o i-Ltierr pa -Hie -5, 124j H.e, S t-{,i,e.v- f o -r si.w�i,� cW se-crvt r em 13. Spare Parts 13.1 As' yp-e,e-i/f-i,ed' btu SGC, f -er S Ze-Y ma -9 reziAA i,re o' b- pro -v- ote. a v,,cg arr aLL o f fo-.Low-i.4A-g wLo4f4-i 014/, +moi--i,ca ia-wY,-v,.fo-rvvtzut- p-eArtaimfo ware/ piarty ed, or ot.i ytri luted- f -t -e, StAr r: (a) C�) w -at, ware, party ay ff' Gbty oka g e,I,e c tn- p-wrc.1A-0,4.e, fro -'w f14 -e, ctio-f - t -e (.i.e-v e. fkt. Suy-pti,er of acn.y W ravvf-y a4) L i,o-r1v r 414e -r 114-e/ Go-wfraa4'\4' AA-/ fPl e/ ev-ev+.t- of terms o f plro i.aV- of f!� spare, v (L) aa4Ara,v,c e✓ to the. Gi t j of p-evLoGi*Lg 1 -err , i,w l iaNve, -to- p-e-ry n.vf- Gvty to- p-ro-c u -re, ktee of e o(. req ctii rew t j, 0-04' Cu) fo-u-owim-g w-c-1tear ,f rwv� iyy�i,�•, 9 apt" v+.o " covf to- fli-e- aty, e p-ri-v 4y, of rawi-v+gy, a*%4, sp a Y� pa-rth, c f regi( 14. Warranty 14.1 Soloioli,ear wa-era-w4-Sr t-ln-a L -O-e, G0 -ads, yc,ia-p[.i,ed• uK de r f -e/ Co-whra c - are, +v -e -w; u -yeah, of t -e, t'vi- t- re -w- o -r c wrr - .o -o e -Ly, a+ 1-1i,vLcorporal aU. re c eA4- oLe yi gvv avtoL wn.o.te rri.aL 'r w� (e.s s, fro v i o� e d • o� e rw 4 t l� e Go-' Yac- Mt, f u v'H�r wo�-rQrr!a h, t f akt, Go -0-014, swp y u Zob 4wf e -r f.�.f�-i�, Go +v[rac�t 5� a (-(• av-e, v4o okftc cri,si* J fr°wvt' ojk yl��'", vvtate,via bsr, or w r (e'x.c e pot- wL4-e-"`, d e yig w ao.ob/aa4r-rri a L +-' req u -cared. ! tfi-e' CWS, • ) or fro -1w avuy a -a- or aw1444-54,o-w of 1-L&e, s u ys p4 i,err, ¢ vwcay d -e re.Lop, u a(.e rr Kornai- wse, of fH-e, s.wjo-p4,i.eoi, Goo s, p -re vaWA&J i,w tf' co -u- i ry of f i,v`.ad. 14.2 1-14-i,s, wt - rra-K y s.ka..L(, re m.a.i,K- va i.Lob for fw eL ' (12) wurlivH,L3. a f tear ffk-e, Goo-oLs,, o r a v,, y p art i.ov+. ff,,eareo f ay tY-e, cam ma -9 a l -ere -t , °Le -UN -we -of, -to- a.vt.ol• a.c.e o,te-o. fiAt,f i,v� aL i.c�aCi ca�teoL i.w f f�-e Govvf ratif - u*1-Lt-9s, s p -e e4 f-i,eai, o erw i,v+. SGG. 14.3 he/ yka(,L p-rovvt.p4ty of -i f y .e- Sip-pti,ear i.w wrvhA-g of a. -.j aa4,1444, ari4 A4 -y LA4 .d -e r f -i,S- wx rav f. PAGE V-5 14.4 U po-w rrec e.i,pt-- o f suc-1, S w -tAlz - pe trr,ad, i,v+, SCG °AAA, w vfk, a-W rr sr-eed,, are pci i.tr o rr rre 1-Lac e, olf o f e 4-i rc, Goad ' o-r parts, -H4-e reo f, eov44 fa- flitt, 1-4.5 S wp p-f,i.e-tr, Gta-v-i wg I9-ee wvw o f i,eo� f aZI,s• b r unt of y fAt, ote-f er- f y) w ,t tiAA, Oa, p 4 ODt, SG&, f ai e.e4' yu.c-IA- rreaM.e.oLLa b ac,ti.o-rt, as/ wtay frece aary, cut- f-Pue.. Swp p [,i,e rr'y r-i s aid' e-c pw.v a4t4, w iM o-04- p--e.u-dix e, to- a.wy o-f in-e rr rrc g in'S, win-ix-k- f k e, Gi ty vi a4J ln-a aga i,{n - fH-C Swp [ i e rr 1.444 ear 1 e, Gawfrac 15. Payment 15.1 Me. +M.e4.00[, avti-d, c9-+44ifi,o-vvy of- f J vt.e-rtif - ma.oi.e, -to- f!n-e, S u-p-p-Li r-urn ode rr f�-i ' Go w fra ref j4't.a..W SCG. 1-5.2 Mt, ' S r i e cr'y arab(y) for Y J w&e,vvi- s4A-a wta.d.e, -f a-fiAt, C i2fy i.w wrri>ti,+n�, by apt, i,vwo-i,ee, O42j, as, apyyrro-h-v i,a fe,, Goody o(eCi vetreol, aid. Searvtce-' i-errfa-rw.ea(', s i tted, p-1Arrs awf- fa- GGG GC44M.e46 a-A.oL, of o sr ofy[.iga4i,o-cm, saw(-a,f-eol, i,vL, f!n-e, Go-wfra&t: 16. Prices Pe.t.a aged, tht, S u-p .i,err far God- o(.e'L,i,veare oL, av+.oL S e rry i,ee�y pe-rf orwi.e d, Co-M'-o- wa-t- v wary faro-vw 1-Px-e• pr ce ' 9.u-°-fed, kJ +IA.& S wpfs- .i e rr i,w E45, 1-L', w-i41-1& f!n-e, ec -Y -w of 1 tA-wfv a-r.�H rvze d, i.w SG° .°1r i,w fie, aftik re- fa-rr vali.ol i;ty e a-e frt,s o-vv, aus, -H-e, case, may iye 17. Change Orders 17.1 Tk-e, Gvf wLay cam[` a i y fi,vwv, !y y a' w-rru(-t e.w o rol e rr g w e,A, fo- S tmata i,ear iv- GC& GLa- e4', wt.a,lc e- ge 1.e rrat, ye-o of f L -e- Go-c-v(irat(- i.w awy ant, or ww�re, of- ti J Uz wing: (a) ora-w-i, t lArkt rre - Gon of y f a- lye, f wrrvu slAz& l / t GU-9; p A-vt4Le rr� rf lne'Go whrc�f - a- re. 1-0- 12-e, s fe,cc4 ,aU-y '^�" far fa/J (h-) f-ln-e' -(, of o-r (c) -f-ke' iokace, o f d e.[.i ve-rry; a..d,/a-rr (d,) -Ott, Searvi c-e-y 1-cr- lye, prrmri4ed' lyy t Su LZe,rr. PAGE V-6 17.2 If a.vvy $.jA4 c a-frtge, s.a,v„ bA.c t- oir de.G- C-olik of, o -r fke. J- vt ' rreq wi rred, for, tke, S wp r'sv p e,r f o rm.a.of cl-KAJ p c-ovi�i,a y u-vLobe,rr tke, Go -v a a, a,vt, vwt a.ote C - -ra-c - Price, or oLe,UAre,r y sc•L+-Qo ,e/, or tenth,, a-vt.& Go whra c,f s Y4a I,L. acc arro[.iv+-g (-y (ye, a,wk.em.ol ed . Avy c -La i,t44y b4j f!A--e, S Ysf.i,e-s' for 0-0141m4-144, uwvol r 11,-44/ e-[.a,►,tse, wu,c vt ate+-feob w-btPt-i..vt, i-Pt-ia-ty (30) days, fro-i'w oLo-4-e of tt Sca (.i.e rr'y rrec e i,p - of i'ke, Gvfy'y c.Yt-a vtg c, order. 18. Contract Amendments S w 2 j ec>f to GC& Cka.04.ey, vw- va-ri ati a-vt. i.w or wwrf i f i,Ga4-i,a-w of f int er -I-earl/143- of t�t-e Covvt rrat4L *tat loe, wt.aoLe, 19,9 wirvffevt, a4 w1.e vt - s i g vtz01, Posy yt 19. Assignment T%t e S u I.i,e rr S Lt a [ L vwf a�yi g vt,, i,w w'w-L e. or i.vt, part; v i 0-19-a gcvh-oi fo- p r fcrrv"', t* 4ear tint i y Govt -cra.c,t; e x.c e p -t- wbfk, i e Gi>f y's, p -r ..o-rr wiri f e vt, 20. Subcontracts 20.1 TI -e S c i,e'tr $pa-Wv�o f i f y f� Ci4-9 i.vt, w trvf -E.vt g of c th s4A-9-0-o-wf ra j' aAArtt rotzd, w4 -der 1 -i s, Go v+,Fira cit Lf+wf - a.Lrrea.o(-ysp of i f �.e ol, i,w -/-14-e, 191i.4. S w4t, lyi ol, or L.auFe-rr, S4a,Ld, vwo-t` cre Li e tyt , S u near fro -wt, a4i-y f.r a -h ,i vftj o-rr 0-19-Ltiga4i,aw u-vt.o(.ear t1'+ -e, C.o-144ra 20.2 S who-vuhrac,Fs +M wyt- c -ow ypj wi,Wt, I- pprro-ritii,avt,5, of GC& Ma -tic -se -s4 21. Delays in the Supplier's Performance 2.1.1 P ai.v e rr y of titre, Go-o-dy a vt d, p -e sr f o-rrrM - .c & of S e-rvu-v, sPn.a.Ld, lye, made, -j tf e S wh [Ze-4,- L4' ' a c o -arch* c e, wi>f fit- f -e, f i,wt e, s -c i' St -tom pre ss-+ri,h e o(, 19-y No -ii c -e- to- 6 i.oLdecrs: 21.2 If alt- a vt.y d wtrim.g pe tr f o trv. of f fie, Go-1,14-rat4-, 13i- S wp j - o -r srAlxowlratlev r(s') sit-o-wLo(, c oit.o(i>ti.o-v+.y 6499-e oLi,vt g ti,crtti edg y d e(.i,v-e-cry of 1-14-e- Goof y c ol, p -e r'fO - AAtx/ of Seary-ic Swp-pt-e*- s -a- , p a y - offe oftt-e, ay� i>[5, ta,thi oi.wrra f i.o-v+, cwt.& bty caws e,(y). As- so-o'vt, o ' pra. e a f f e-rr rete-i,pf of -fes S wp-pr's- +tiof i c e, f�� e City s .aL(, ev -vf-e, +P^-& yi f u i,o-vt, a.vt,d, wta-y a,F- vfv oLi s cxef i o w eavf -e-vt at. for parr f orma-frtw, wvW t- o r- wvfkuatA - L i cw i et a,f eo(, olom age y, i,w wit -i c -fit, rases PAGE V-7 4-La-Lb h-e, ra4i fi ot, h-j tf-e- j a-vwe.v+.9414-e- - o-f Go-wf ra.c,f : 21.3 Ex.c e p-f- a,Sz PlrairOZ& wptd-ex GC-0 C La-c eye. 24, a- dte.[.a-y 12-9 SwiapLizr i,w fi' e, pe,rforve, of i*, ottLi.v-e-ry o L.igafi.awy 5,PLaU, re 4zr f1' -e- Su pli r ¢a- yaayi i ovi. of i,i,q r c;444-4ot, oLa-wtage s- ptiws� to- GC& GL.a-c.-ye- 22, w, v+,L24 ' a w e4eit vt-3, of fE.w►t. i s' a g re eot, wpxrvv pi rs -to- GC-0 aa-uye, 22.2 wvf-h-o-c4 # c f Li,q wi oLa�f oka-out ge-Y 22. Liquidated Damages S wb j e.cif - to- G. Ca CA.a-uu .e, 24, ot-e.(iA e r a-vuy ar alt, of or fo- p-e rfo-rvuc. ► i aot(s) f' G01^f ra cit t -' C 4j s1 a-L.L, wi f -P1-awf- p r- tAsLe e Jv bts, o-tk-&r remA.eo ,e - wv6oCe-r 11A-e, Gow ratA-, atedatirt- f s-o-wc- 1-1At. Go +�vtra cam(- P ri.t v a� L.i ckwi oLa aL at—am/Lae e y, a, swvw sp—i f i.e ot, i,w +Ye SCG for 6a—c4 wee.-k, ar p -rf" 1--e-re-of of ote,La-y wvvf i,L a.c,fwa.L dt,LiAre ry a r pe r f orvv -{o- ottla y s�aec-i��eoL i.v+, fire, SCG. Ova ze, tke, i , rea Led-, f--e, Gid vut,y c vv�yi,o�e r ter of I-14-e, Gori racf- p-wrswa. ta- +H-e, GC-0 CA-a-t v 23. 23. Termination for Default 23.3- Mt- Gvfy, pre j wot-i,c e, to avt-y o-HA-ear re wc.e dy for (re at-k- of Go-wfra-ref-, 199 wrvf#e rr+- w-I- ..r e- of ot,e fa.w[ - ye- - -to- t+ Stmorti,e,r, vuLay f e-rwu 11A-114, Go-wf ra - i,w w -oL.e, o-r i,w part: : (a) tI^ v Swpjp-Li.e r fa i,tii. to- d e.LiAre-r avuy or a-U, of I-PLe, 4.07)aCs- wvf%Li,w tiro-e, p eri,av s') spa-e c4,,eat, i-+^. tH e- Co-+vf ra-aF ar wvf-YLi,w a.vLy fii-treo f g ra-wfe of. h-y f-e, Gvfy Y-v-pwa44- to- GGG act-tit-ye- 21; or (b) i f J -& Sur-ptiea- p-e-rfarwc, a.vuy at -e r wvtote r Covvf rack: 23.2 I vv t!�-e, e-v e °""f tfr� v Cbt9 Go-w f -ra-cif - Litk- w-14--6,1,e- o-r i,w per; p-u-rs a44- fes- GGG CA.-use. 23.1 &4' Gi*y SAA-c,1 fe rwvy am-at, i,A. $ A4.l- wtavt.vt.e r, a vf- of e e vu► y a-ip propri,a,f -e,, Go-rroi s, or Sery i c-e� s.i,wc.i,La-r fa- ff(Loi.e, wmatt L.iAre,re.ot,, a.vt.d' ¢1A.e. Sup-p^Li e r s-ka-U. I9-e, Li a-ty{ v to f Gid for a-vt y e we-e'sti c-o-vfs' far swr-14- s i.vui i,(a r God or Se rvi,c e� Howe ve sr, f Swp L.i,e,r s1 aU cow. pe rfarma-v .c e, of tA.e, 0914ra of - fa- f ke, e yvf e v v+.ot fe-rwt,i.ktafui4 24. Force Majeure PAGE V-8 24.1- N 9 f a f GGG Cto- .ey 21-, 22, a-rn.aii 23, t L , S wh-p-Lbe i- s.ha l-[, vua-t- 12-c LLa [ e for forfthfikrc of U s' p€ r fo-rwta-i-v c-& soca -ri)t y, 1.41A4zt o.4t 4 do-KA-age's., or ler for def o - a-+A d, fa_ f1n-e, i/v aLth ybyt, pe, r f ormavtr..e. or atke-- f a.Uvre' to- pe c- f m'vw i fs, oio- gauti.a-ws, wv.oLe,r f[n-e, Go-rvira&t- +mss- 1&e/ re44A-U-- of a.A, e--e.44- of Fare. Mai etre. 24.2 For p-wt-poye s, of e.t.a- , "Farce, M a-j e co-t-e." a44, e v e w(- ! yo d' tin v co-v ro-{, of -H4-e- a*LoL +w-j Lori Ike, Sup-p4U.2r's, fit- or Pveg Lig avtzk v, of fore sc bLe . So cw este-1s' +ray c,vu,Lud e,, 1244- a-re, fLof res -i-ofd fo cur*, of +in-& GiFy Sove re i gv<, capes cvty, wars', f i,re46 f Lav-ai y, 24.3 If a Forre' Majewre, siftwa,fi-o-vt, arbses', 114-e. Swp -t er .04.‘111, pro vv tL fUO f- f-j 11A-e, GtFy i v ' vv riifim.g of sacro, co-v .oi44i.o-w a-r,+.d, ffn e, cav ye< ii-v reo f ................ U frtL y ' j e, C,i f9 i,/,, f-e, S w p p [ i,e r yj,,.a LL c o f ipea-f o vv, v(3v o4Li ga,H,o-vs, wvL.of e-r fin e, Co- ra.,t- c -s- f a-r 04, r av+.al' yituaLt. s.e &k a [.C. r 144-60 for p- rf orvwa.frI.c e, +trot pine v4a o(' 12-9 -1-1-1-e, Force, M c y'e wre, e ve v+ : 25. Termination for Insolvency T1n e, Gi>ty in/La-9 apt- av+. y f i,me, Go-wira.- 12,9 g iAti.kt9 w-rie,14, vwf i e e, to- the, S w p^(.i,e r i f fin- S wp -i,e r c o-vvt.e ' ba.vakr+'t- or of -e-rwi se, i,vLso Lve vvf ! ' f j,i y P.v ev+,t; -1-e4- wi, (- 19-e- IAA:HA-awl- to- tk-e, Sy-pp-Li-6r pro-vi,oi.e-oI, fear %/Vi h v+ o* pre4 u.oLi,ce, o-r wf f e-01- av,.y of cua-1w o r re,v' ea4J w -iLh 14-64, acc r o(- o-r accrue, t -e-re a-f t e r Fo -Ott/ C. y . 26. Termination for Convenience 26.1- The. Gi2f9, j w-rvH-e v,,ofi c e, sept- fo 1-1A-e, Swp-p-Li,e r, vvuuti fec-wLi,vti.a t!A-e, Covvtro-cik, i,4, w1A,ott, or i,w part-, a21- avuj f i vvke, f o-r ifs' T1A e ktcrh. e, of ter Sia ,specify 1-14-cut- ter i s, for Gvfy'S' , -HA-, e-xv-e-v+4- -t-o-- w r,i,cln, p-e rf o-r Lavu e, of tk-e, Swp Li,er u-p otear 1-ke, Go-wfra-a- icy ferinA a eol,, avtot, tine, oLo.'fe, wp-o-v wj^a.clA, sur,L- to-t-w ani o v,, (2eco-vv� e�y o f fe r,Fi,ve. 26.2 T1n-e, Gavots, 1-ko4- are, co .foLvt-er a.v+.of, reaai.y for wvfki, ' fkLrhj (30) days' a f f tr rec e i,p (- of- v'.o-ti,c e, o f f-e-r PAGE V-9 sle a, .fie acc ep eoL by t' C 4-9 c(71 - tHLue Go- ' f ra.c>f- f e r Y a -s 4' i, -e,S : Far f[� v re w�g C, oo9(y, f i & C.vf Y 14A -a-'9 (CO /0- JA 1Are, a .y p o-rf i ovt, co -w ecwt.& ot-e.(.i.ve, re ot, a,F tip CatA f-ra.c)f- terv►n y cui4avl.oL/o-r (19) to- cavA.ceL fi rewtiai.vt.oLe r avt4' pay fo- 1-frue, SLi e r- aA, a j rze t, -+ 4- fo-r pwtto-LLy Go d ' aid, Serr r cey avto(, fo-r ma t e.rri,a-(y av,-d, iaa.y f y p 'c -v i,o-y4y pvc wre .' 27. Settlement of Disputes 27.1 I d4,yp4A,f or dvf f -e rev►,ee- of avuj S�+ a L L arise h e�lwee w fH.e. CJ a4.491/f H.e- S u ,i.er %w wvf% a'rr ari4.i, & ou,/- of f1',e Go whra cif , fH e, p-arrti& sha-LL prof eoL i, ' a.ccaro(.av,.c e, tnrvH1- t�+ e✓ rwLes, of prrat-eduirre- SCC 2,7 .3 N (.iAA.g awyre fere vt ce to -1h SGG brei vv, (a-) t(n-v parrti,es, s,La-U' cav+,fi, t Yee,rfo-rw. 1i ei rr respec,fwe- o i ga wvty t 4.er f% CovLFraof- wialz s. #iAzy avtoL (19) Gib s4 -a.[-, pay tH-e, Su-[,i.e r a—y vwa-',i.e ' o,4-e/th St.ppL er. 28. Notices 2 8.1 A vug is t4 ty -to- f o -t -e-rr Go vvf ra-c�f 544 -ate ofY1-er party LK, c r iyy c0.194,e6 te.L.e4 •, o -r f a.eswi,Le' auto(, co- 'i,r ted, fo- ti' -e, otic -err par1-0y adol rre sy p t izof, SGC: 28.2 A -f i,c e, s44 -a t7 e.ffe-aiAry w Q.w o eIi,kre re a(, o -r ow1. f L vw f L &'s, o f f e r -)f i, re, i s. Later. 29. Taxes and Duties T!n-iby p-wrckayez i,Y fu w p4-: Su pLi,e r e-whi,rc Ly r for -tint' -` e ,e v►t t' 4- forwly a.v+.d, a[.L 1-414 y (i f a.v"tiJ), al wfizy, Lizek e, fee -A,, e,fr✓v+.c wrrreoL wwfi-L ate[iAre ry of fk& cavuty-a,efeo(, at fes- 114-e, c ij. PAGE V-10 City of Waterloo, Iowa V1- SPECIAL CONDITIONS OF CONTRACT PURCHASING TRAFFIC SIGNAL EQUIPMENT SIX HIGH ACCIDENT LOCATIONS WATERLOO, IOWA CS -TSF -8155(726)--85-07 TRF -1 9,2 1. Projec4 /7", PURCHASING TRAFFIC SIGNAL EQUIPMENT FOR SIX HIGH ACCIDENT LOCATIONS 2. Projea-Lotialovt. cfy of Wcul-erLoo-, Iowa, 3. Gay's, Addreyy City of Wn -Lo-o- 715 M rry Sive l-- Wa-ferLoD-, Iowa, 50703. 4. Perfo•rwka,e, Sew-pi/lid NONE S. ikwp-wi .o w a.+' 4 Testy As, per Co i #ra-a- Duc,tAmAtmitS, 6. Par /a -44g As, Yee-- Cowfraa- Day 7. DeUvery am-ot, Uoce wIy As, ptr Co- fa�f Docw4&ev4y g. I Itis ws-a.r..c e, ALL i v-Sa.-ra- +.&c cow- ¢o- otec.i, re r Gov lo- *-1,-ei r .F.4,-0-1, i,w a, co AVf+.oma. are. ti' Swpp-{.i.er's, r q. Tr c o ots, sltia-U. I -e. M-ol, aural, d el i,ve red. fn- -11,n-e, f o-(,[.owiA,.g a.d.ol re yy. City of IA/ a,terLoi,- Tragi -c- Op oof-i.o-+w D 408 E. 6 Strevf- WapterLoo-, law -a, 50703. 10. rfrx.ei.ote vta.t, Serv-i ce�y NONE. 11. Sp we, Party NONE. 12. Warra.wly As, per Covvira.c>f Do -u AtAA4y 13. Pay wve tf- Up -0-14, receiip4- of i,.,,v-o-i,ce, a~i after -'-e, goo -ds, itia y b-ee, otaiAre reoL a-, d, a ea -ed, I -y tI Ccity 04+4, a -c r e,pf ed' h4j t aI y, pay wvewl- pro-ce s,szo(, w -W, {ye, i.wvfi.a e ai 14. Ad1 uyh� e v - i,vt, NONE PAGE VI -1 Prize4, 15. Uiq ui.da4eo, Da.v,nag�y As/ s-p-ec41e& i ' I -k Na -ii' 13 i,d e rs. 4t' ol.e-La y icy 30 of ays% 16. Se emi,24 4}- No-rvKa.G p4-a-ceo-t're,s: PAGE VI -2 VII— FORM OF CONTRACT PURCHASING TRAFFIC SIGNAL EQUIPMENT FOR SIX HIGH ACCIDENT LOCATIONS TRAFFIC SAFETY IMPROVEMENTS !o-wa, DOT Proje . -Nww44yer: CS—TSF-8155(726)--85-07 Traf fcam.Ope ro.1- o14s' Projec!f- N vwbe-r: TRF --192 c y rrci-' +.y wLaac.e, a-ktd, e v ere o, i,A,Fo- ota y of , 2011, F -y am d, tt C:49 of Waterto , Iowa-, a- M r ug i,c i p -a t, Corpora-ii,o-rte,, (I4-erre-i,4A.a-fte-r re fe-rred, Iv a-3, at -9), a.rto(, of- (cc:tj a v+.d, vta ) (PLe-r-e L &f Itr- r -e ferr 4, f n-- Su -p .i e -r), WITNESSETH: PAR- 1- St Uzy- agrees, tu- provi-de, TRAFF1G SIGNAL EQUIPMENT as, ca -L (za(, for tht, aid, 104.4-4'l51 i fAi a w�a viz r a -h o(, far -t-Pt-e, st,f- forff i,w $4.4-p-piZe r's- h-i.ok w ki c h- w v s/ a c czp�t e ab I).y tb+ e, c i:f y, cuAio, w -i.c h, %s, V e rs.trruo(, a-vt.d, a g regio(, h -e, a, part- of this, c owhra a: PAR. 2 If- is, wv-49(trsito-ud, avt.o(, a g re -e o(, re4o{ wf Loi a Sop ed, 12,9 City o-rderi,-.y pm -re -144w, s, o f f y -e, goua�s,, tYe, Nc e, f o r3i,atdears, ay , type, Fo-rwv °I- Pra-p-alaL, 1/4"e' C'atA l AL tiro gs, reL9-41i91.g to- tltii,Y wMa71f-e r, Ge e ra L Co-1,44of Cow.,trac f-, Sp-e-GLat, Co -motif io- w of Co-vgra c-,1- a1a(, fit S p e c ska[.L a.(.L f urrm i,Pkg a, part- t- o f tke, tke' Saav+e, a.3, fftia-u g w i,/L, Said c o-wf fra.c,f PAR. 3 Tih ywp-p-[,i,er agree' ¢o- frtirrvu , a,(- uurA, att, you s, a.c o-rrd a -o -c& wvtil, t re4-0,i,re vwe wtv of 1t' i s, c o tetra c,f, ave ab 0]! -I mad& a, part If -e -w f h -y ref -e re Aw, f fhe, a-vtd, ap pi' -ova-[, of the, c i:fj a.fr..o(, b123, e-r,..g imze-r. PAR 4. T ye, w phi e rr ag re -e -s, tke, gam d s, o -c oroGiA,g t o- oto-Fe-3,ye f i,vv the, Notice- to- 13 i,oLoL rs< FORM OF CONTRACT PAGE V11-1 PAR 5. S in -m4 i th e, su-P-104-.i,e r f a•i,(, to- Pros i.dv sai,o' gQaaiy ac c-o-rda-Aw wi,MLA, fervvvy a+�.d, cow ol.i,(-i,¢wy of- -/-1A-t,? c o fra-cif-, o r titre. s c.�.f i ccvfi,o y 1A-trei ' Yh'o-vvvp f,y 19y 1-14.e- sof i,e-of,, fk-e, c i ty may say wt,.- a.oA.a(vfizr a z spy a6, i/f 12-e, re q t- rec{, fo-" to,a.y 19,9 reci ya-c'+, of [ k e, fa i,Lt ire, o f said, d, s t i.e r a oE, .o .A-c'f - aLL s waws, fro-vo, tLn e, c .a7 t fkevt, d4A-e,1-L,1-e- s -tZer. PAR. 6 T14 -e, swy tier a g ree3, to pay a -LL j1- c-LaZo4 , of tabor, oA-a,(-e ri a -L, or Wio-coi' &a r,f or ' iM' re .9.4i -a Iv- s p j of €4-e. 90 y If i y ag re.e d, c U13 vk a of, Purl- f pay tY+ e, yu -[.i,er a i 1, c� L[ sa c.L�• c,Lai w.y are, paid, I' fLn e, sa, p-[ If i -y agreed, c vfy spa U, vt o f - 12-e, Li,cub-i-e, for scui-o(, Lai o r or m.a:teri i, u-vvde r ffn i y ca +vFra cif PAR. 7 Lw cowLyid.e,afiav', of ¢k.e, fu.LL avt, -fixe, a-ro-a4± of tf s wp aLi,er we t, at.(, f k.ez to.ro-v-i yi,avvs., y f i ,s C a�f i av,y a.vt.d, co-frt.ol•i,h: a +n y i^ -e re o f, o -r convv1/44.4,v` e f, i v+, -HAL, v-a.r a-wy maoC& a, pit++ of -HA-L3/ co r ra.c ' Ly y re f exe vise,, actioi, w12 -o -w of e[.iAre-r y avt.o[, a.cce cwt c e. of said g o -o19[ y, tyre, ci>(y ag ree,s, 'fa-- nay ¢o-- 1 -1A -e, su Yyp{ i,e r, i at, tYt e, vo.avt. A -e -r yep- 01A -IL i,w # e✓ N tYt X -e, fo i3[44-, 19"-e, avm.a-tm - of mA o-v..eAj d4 t e *h -e, wa rtier for goody o Li,v-eh-ed, o- 4' a.cce.tfea(, of /he uAA44- prices, sef- o ctif i,vt, f s -ties'$' 12447,inty.-i.eacc epfr4.' fyy f i't e, c i f y. PAR. 8 Th .& iota-(, aawriA vvf - of -84-e, co-vuh-ae.t-, base af, opt, ¢itie- q/wf vfi,e y c of.1 z s - -r'y u vt i f I off, p-rLe 2.y i y re. iA,-e- , is, PA R. q coi,tract- iso vL0-1- 044ri s4,194 -e,, f i.v<, FL + e, e ve vtif of w co v+ f f wW 1-14-t4, cowfracif- avt.ol, ice, vari,owy i.vt.yfru-vvtie 4s, ii.A.c orp•o-ra 4 ed. L, y re,f e-re.vt.c e,, co fraci}- s L t al c, g a v ervu SUPPLIER: OWNER: GITY OF WATERLOO, IOWA 6Y: TITLE: 6Y: TITLE: MAYOR FORM OF CONTRACT PAGE VII -2 Ap pro -v -ed. 194d -fin e/ Gay Cru tuc/il of tire.' Gv!y of W clfea-L o-, 1 o wv, tip+ -L ' day of , 2011. ATTEST: , CvFy Gfzr-k FORM OF CONTRACT PAGE VII -3 PURCHASING TRAFFIC SIGNAL EQUIPMENT FOR SIX HIGH ACCIDENT LOCATIONS for Traffic Department September 19, 2011 Bid Tab Estimate: $28,400 Main items, $21,600 for optional bid Bid Security Not Required Bidder Bid Amount Optional Bid Amount General Traffic Controls 2915 11t Avenue SW Spencer, Iowa 51301 c;2/4 6 -76,, ° 9)10 4/'6 Traffic Control Corporation 1728 W. Park Center Dr. Fenton, MO 63026 ), 02 f -7 , 'l 1 n Brown Traffic Products, Inc. 736 Federal St., Suite 2312 Davenport, Iowa 52803 1 ) 91( te' r 9j /f (' , a v STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1362444 NOTICE OF PUBLIC HEARING AND NOTICE notice was published in the WATERLOO/CEDAR FALLS COURIER -, a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 09/16/2011, in the issues of 09/16/2011 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $29.40 Signed do,„(sQ,Li, Subscribed and sworn o before me this 41 4 . JAL _A A a IN 1 Received of the sum of Dollars in full for publication of the above invoice. Notary Seal: NOTICE OF PUBLIC HEARING AND NOTICE TO BIDDERS NOTICE OF P[ 8U0 HEARING On: Speclfscallons:Forfrl of Contract, And EOtlmale a1 Cpst andth0 NOTICE TO BIDAEIIS For the Taking of Bids For PURCHASING TRAFFIC SIGNAL EQUIPMENT FOR SIX HIGH ACCIDENT ! OCATIONS WATERLOO IOWA,; RECEIVING OF BIDS Sealed bids will be received by the City ClerkotfheCdyofWaterloo;to ,Sthe! office a1 Clly Hall 715 Mulberry Waterlog tows b0703 on the 19 day of: September 2011, until 12;00 noon for: the purchase of TRAFFIC SIGNAL EQUIPM NT as described In etail per the drayring$ and aped k altO.gs now on e (lie In the offtee of (he City Gl&rk PUBLIC HEARING The City nCouncil will conduot a public hformiofeont 8cipand esarnatelof colst at 5'30 p.�on September 19, 2011 In the Council. Chambers to the City Hall, You may appear and make oblectlon thereto' With the Clty Clerk before the date setfor said hearing, er appear and make abJec. tion thereto at thehearing Bids will beep ened In open council meeling tot be leldIn the Council Cham - bens ln.the C(ty Hell on September 19,' 2011, at 5:30 p.nr , and will be acted `. upon :at flat time and plaee;or et such: 1alertimre and.plaee as may then be; l m t e l q fixed- , dellive ed 90 s Dalenderdays fallowing tile; e Notice to Proceed. The Speelticallpns and theJprior pro eeedifga oft Ile Clty Council referring to and.dellning said meienals are hereby.; made -a part of this nphce, and the pro-';. posed contract by reference shall be. executed In aornpliance therewith A eonlrect will be awarded.to the quell: tied �bfdder submitlmg the lowest total:; bid. The Clty reserves the.right to refect any or aphids, ie -advertise, end to walye lnformalittes Bids may beheld by the. City for 30 days from lhe'day of the opening nij ids pr 0r tc akrardmg thb;; contract All goods shall be delivered:10 408 East Btl:Straet In WalerloO, lowa, 50703. Alt ship ing,handling insurance ani! ost4 incldentat to delivery of 1110 goods shall be included In the bid price. 11 the delle cry isl delayed, the supplter;shall pay to the cityiiquideted damages in the amo-unSlt of $15 .00RpOerOd, aOW ACITY;OFhWAsTE CzyCerkar 1 CITY OF WATERLOO City Council Communication City Council Meeting: September 6, 2011 Prepared: July 19, 2011 Dept. Head Signature: # of Attachments: SUBJECT: Request by Mr, Dave Schrock to purchase a vacant lot commonly known as 720 W. Park Avenue for $2,000 plus costs. Submitted by: Noel Anderson- Community Planning and Development Director Recommended City Council Action: To set a date of public hearing on the sale of 720 W. Park Avenue Street with development agreement and publish an official notice pertinent to the requested sale. Summary Statement: As you may recall the City acquired 720 W. Park Avenue through the 657A process in 2009. The property has since been torn down and is available for sale. The remaining parcel of land is 50' x 170' or 8,500 sq. ft. The lot is a buildable lot as it meets both the minimum lot with of 50' ft and the minimum lot size of 6,000 sq ft. According to Black Hawk County, the land has an accessed value of $9,280. However, this assessed value reflects the existence of a home on the property therefore, although it cannot be determine how much, the assessed value will drop some in approximately one year. The City has received a request by Dave Schrock to purchase the parcel for $2,000 Dollars. This offer does not meet the Sale of City owned property policy as submitted however, the applicant has agreed to repair the existing approach that was damaged during the demolition as well as remove and replace die remaining deteriorated concrete driveway on the property. (See attached pictures) The applicant owns the apartment complex adjacent to the property at 722 West Park Avenue. It is the intention of applicant to use the property for additional parking and green space for his tenants living in the apartment complex adjacent to the property. On Monday July 18`i', the Building and Grounds Committee voted unanimously to sell property for offer price of $2,000 with development agreement that spells out all of the proposed improvements to the property. Legal Description AUD RAINBOWS WEST SIDE PLAT WL00 SW 50 FT LOT 52 Expenditure Required N/A Source of Funds N/A Policy Issue Dilapidated Housing Alternative: Leave vacant Background Information: This was acquired through 657A last year and has now been demolished. Cc Noel Anderson, Community Planning and Development STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1362463 NOTICE OF PUBLIC HEARING TO WHOM IT notice wa8 published in the WATERLOO/CEDAR FALLS COURIER a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 09/16/2011, in the issues of 09/16/2011 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $12.92 Uva' Signed Subscribed and sworn day of 1 .�.�< 4 a Public Received of to before me this aai k the sum of Dollars in full for publication of the above invoice. Notary Seal: NOTICE OFPUBL€C HEARING TO WHOM IT MAY CONCERN:, Notice is hereby given thal on the 191h day of Soptember, 2011, at 6 30 p.m. the Council Chambars h ftie Oly 11%.1.1 lea In the City of Waterioo, Iowa a publtie hoar- the will be held by the Connell of jhe City ofNlaterloo, lows on a proposed Devoi- opment Agreement with; Dave Schrock to,se1€ and convey city -owned property generally located at 720 West Park Street to be used far additional parking and green space for tenants of the adja- cent property legally; doscribed.as;i follows: Aud Rainbows West Side Plat Waterloo Southwest 60 feet Lot 62 all to the' -City of Waterloo, Black Hawk County Stale of Iowa. - for $2;000.00.; pins costs, Anyohe who to interested may appear al 1. said time end and; be heard or may file written objection with s;ago' the bC€ty Cel'erk, City Nall „Waitdeeoor,in,we etothe date redeetrorhCouncil o:f :''.. the City et We terloo this 6th day of September, 2011. Suzy Schares City Clerk CITY OF WATERLOO Council Communication City Council Meeting: 9/12/11 or 9/19/11 Prepared: September 7, 2011 Dept. Head Signature: CS # of Attachments: 1 SUBJECT: Accept grant award from Target Submitted by: Cammie Scully, Executive Director Recommended City Council Action: Authorization to accept terms of $1,000 grant award from Target Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: Requesting permission of the Mayor and City Council to authorize the acceptance of a $1,000 grant from Target that will go towards expenses related to offering a free family working based on the art of Junkanoo, during the Master Artists of the Bahamas symposium weekend (October 14.15,2011) Target does not require a match, but we do have a significant budget for the entire project related to the Master Artists of the Bahamas project N/A NLA th See attached award letter. SHANNON FARLOW From: application.notification Sent: Monday, August 22, 2011 4:03 PM To: SHANNON FARLOW Subject: Your Target grant request Waterloo Cultural & Arts Commission 2011-2012 Program: Master Artists of the Bahamas: Bringing the art of Junkanoo to the Cedar Valley Amount: $1,000.00 Dear Mrs. Farlow: Target is pleased to inform your organization that a grant has been approved specifically for the program and amount referenced above. Your grant check should arrive in the next few weeks. Please note that your grant check is void if it is not cashed within five months. If you choose to produce any announcements or articles in recognition of this grant, we ask that you identify us as "Target". Resources to help you promote your partnership with Target are available at <http://www.target.com/marketingresources>. As always, Target grants are one-time gifts. By making annual commitments, we ensure we can remain flexible and respond to changing community and business needs. Since 1946, we have given 5 percent of our income to the communities we serve. Our Target distribution centers carry on this tradition by making local grants and supporting volunteer_ initiatives. We are proud to partner with organizations like yours to meet the unique needs of our communities. Whether it's inspiring young minds, offering unique cultural experiences or meeting your community's most basic needs; we thank you for your continued commitment to making a difference. You will receive a second email directing you to your account and requesting you fill out and submit a "Charitable Contribution Receipt" as required by Internal Revenue Services guidelines. After you receive your grant check, please follow the directions from that email, and submit your "Charitable Contribution Receipt" electronically. If you have any questions, please email Community.Relations@Target.com. Sincerely, Your Target Distribution Center The Mailbox which generated this email does not receive messages. It is a box for grant notifications only. 1 CITY OF WATERLOO Council Communication City Council Meeting: September 19, 2011 Prepared: September 13, 2011� Dept. Head Signature: # of Attachments: SUBJECT: Recommendation - Award of Bid to Hawkeye International Trucks for the purchase of One (1) New Chipper Truck with Aerial Unit for the Parks Department, in the amount of $157,699. Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statetnent: Recommendation - Award of Bid to Hawkeye International Expenditure Required: $157,699 Source of Funds: 410 / 411.37.4100.2117 Policy Issue: N/A Alternative: N/A Background Information: Two bids were received for the purchase of one (1) Chipper Truck with Aerial Unit. Bids received were: Hawkeye International Truck Country Cedar Rapids, IA Cedar Rapids, IA $157,699 after Trade $158,492 after Trade It is my recommendation that the bid from Hawkeye International in the amount of $157,699 be accepted. CITY OF WATERLOO Council Communication City Council Meeting: September 19, 2011 Prepared: September 13, 2011 Dept. Head Signature: Sandie Greco # of Attachments: SUBJECT: Resolution — Street Light Installation Submitted by: Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Adopt Resolution Summary Statement Instruct MidAmerican Energy to install three (3) 25 ft. black decorative poles with 100 watt lights. One (1) on the southwest corner of Yellowstone and William Drive, one (1) on the southwest corner of Hoff Road and William Drive and one (1) on the west side of Yellowstone in the area of Lot 5. Expenditure Required: Source of Funds: Policy Issue Alternative Background Information: The lights will be installed as the developer is working in the new addition. Installation of the lights listed above meet the guidelines of the City's Street Light Policy. Mayor BUCK CLARK CITY OF WATERLOO, IOWA WASTE MANAGEMENT SERVICES 3505 EASTON AVE. WATERLOO, IA 50702 (319) 291-4553 FAX (319) 291-4523 LARRY N. SMITH SUPERINTENDENT Council Communication City Council Meeting: 9/19/2011 Prepared: 9/13/2011 Dept. Head Signature:. # of Attachments: 1 COUNCIL MEMBERS SUBJECT: City Wide Clean-up Policy DAVID JONES 1 Vard I Submitted by: Larry N. Smith, WMS Superintendent CAROLYN COLE Recommended City Council Action: Request the City Council to adopt a resolution Ward 2 approving a new City Wide Clean-up Policy. HAROLD GET TY r! and 3 Summary Statement: See Attached City Wide Clean-up Policy QUENTIN HART Ward 4 RON Expenditure Required: WELPER Ward 5 BOB Source of Funds: GREENWOOD Al -Large STEVE Policy Issue: SCHMITI' ,41 -Large Alternative: Background Information: WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer City of Waterloo City Wide Clean-up Policy The City of Waterloo Waste Management Services Department will hold two City Wide Clean-ups yearly, one in the spring and one in the fall to be held at the Waste Management Services site, dates of these events will be determined yearly. Rates: To help defray the cost of these events each vehicle entering the site will be charged $2.00 per load. An additional charge of $1,00 each for a limit of three (3) major appliances, $10.00 for any additional major appliances, (major defines as stoves, refrigerators, freezers, washers and dryers, microwave, furnace, thermostat, water heater and dehumidifier etc.). A charge of $3.00 each for the first four (4) tires, an additional 4 tires will be $5.00 each and anything over eight (8) tires will be $10.00 per tire. Requirements: The City of Waterloo requires all loose trash to be bagged and when transporting items to the Easton Avenue facility, loads must be properly secured and covered for safety and sanitation purposes. Failure to cover your load could result in a penalty under the City Code of Ordinances 1-3-2C. Acceptable general bulk items "trash" is considered furniture, televisions, computers, lawn furniture, worn out clothing, bedding, scrap lumber and building remodeling and repair, scrap materials. All gasoline powered equipment, lawn mowers, weed eaters, tillers, snow blowers, and etc. must be drained of gas and oil prior to dumping. Non -acceptable items including no garbage (use your weekly garbage service), no hazardous materials, no paint, no liquids: fuel, oil, pharmaceuticals, no batteries, no yard waste or tree debris, no propane gas tanks, no tractor or semi tires. Landlords will be considered a business and not allowed to dump. CITY OF WATERLOO Council Communication City Council Meeting: 9/19/2011 Prepared: 9/13/2011 Dept. Head Signature: # of Attachments: 4 SUBJECT: Cooperative Agreement between Waterloo Commission on Human Rights & Iowa Civil Rights Commission Submitted by: Abraham L. Funchess, Executive Director Recornrnended City Council Action: Approve a cooperative agreement between the Iowa Civil Rights Commission and the Waterloo Commission on Human Rights to ensure an efficient, effective, and coordinated State -Local civil rights enforcement partnership for Fiscal Year 2012. Summary Statement: Under this Cooperative Agreement, Iowa Civil Rights Commission contracts with the Waterloo Cornmission on Human Rights for the satisfactory intake and resolution of complaints whose allegations fall within the prohibitions of Iowa Code §§216.6, 216.7, 216.9, 216.10 and 216.11. Expenditure Required: $0 Source of Funds: N/A Policy Issue: Alternative: Background Information: } Mayor BUCK CLARK COUNCIL MEMBERS 66000 6100000.000009 DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 CITY DF WATERLDD, IOWA Ism COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: Septe •er 19, 2011 Prepared: Seitember 1 201 Dept. Head Signature: # of Attachments: SUBJECT: Approval of FY 2011 asbestos removal contract with (Lowest Responsible Bidder) for the asbestos removal from the Grand Hotel Property at 300 W. Mullan Avenue in the amount of $ Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action: Approval of FY 2011 asbestos removal contract with (Lowest Responsible Bidder) for the asbestos removal from the Grand Hotel Property at 300 W. Mullan Avenue in the amount of $ Summary Statement: The City of Waterloo has tested the Grand Hotel for asbestos for upcoming demolition. Asbestos has been detected, and removal is now required. Removal bids are due Friday September 16 @ 4 p.m. Expenditure Required: $ BOB GREENWOOD Source of Funds: The asbestos removal and demolition activities of this site will be undertaken by At -Lange the City of Waterloo using G.O. funds, for nuisance abatement. STEVE S CHMITT At -Large Policy Issue: Slum and Blight Alternative: N/A Background Information: The City of Waterloo purchased the Grand Hotel due to it's deteriorating condition at a premier location between downtown Waterloo and the Cedar Valley Techworks site. The City is hopeful this site will bring forth new economic development potential to the area, CC: NOEL C. ANDERSON, Community Planning & Development Director CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Empiayer Bid Tab for Request for Proposals for Asbestos Abatement Services BID TAB FOR RFP FOR DEMOLITION AND SITE CLEARANCE SERVICES WITH RACM - 2010 5% Guarantee by certified check or bid bond (yes or no) Total lump sum bid (total cost based on the tabulated amounts from each property bid tab) Contractor 1 New Horizons Yes $ 179,784.00 Contractor 2 Great Plains Asbestos Control Yes $ 189,300.00 Contractor 3 Enviro Safe Air Yes $221,100.00 Contractor 4 Advance Environmental Yes $ 214,800.00 Contractor 5 Active Thermal Concepts No $ 595,000.00 Contractor 6 Site Services No Bid was received by fax therefore not a valid bid $ 483,400.00 Contractor 7 $ Contractor 8 $ Contractor 9 $ Contractor 10 $ BID TAB FOR RFP FOR DEMOLITION AND SITE CLEARANCE SERVICES WITH RACM - 2010 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: 09/19/11 Prepared: 09/13/11 �- Dept. Head Signature: /, GZ- # of Attachments: 2 SUBJECT: Resolution approving a Memorandum of Understanding with Iowa Northland Regional Council of Governments (INRCOG) for grant writing services for a Statewide Enhancement Grant Application for US Highway 63 Corridor Enhancements, Newell Street to Franklin Street with the Iowa Department of Transportation and authorizing the Mayor to sign and execute said Memorandum of Understanding. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Approval of the Memorandum of Understanding Summary Statement: As you may be aware, the City of Waterloo and Iowa Department of Transportation have been working on improvements to the US Highway 63 Corridor, which will include a full assortment of improvements for environmental justice, traffic improvements, landscaping, etc. The City of Waterloo intends to engage INRCOG's grant writing services to apply for a Statewide Enhancement Grant for US Highway 63 Corridor, which would include improvements such as sidewalks, crosswalks, lighting, and landscaping. INRCOG will not charge the City in advance for grant preparation services; however, in the event that Statewide Enhancement funding is awarded for this project, INRCOG will submit a grant preparation invoice in the amount of one and one-haf percent of the funds awarded, with a maximum of $2,000. Expenditure Required: 1.5% of grant award, up to $2,000 if grant is successful. Source of Funds: Bond funds. Policy Issue: Highway 63 Corridor improvement Alternative: Not apply Background Information: The City was successful in gaining federal funds for the improvements to the Highway 63 Corridor. Those federal funds are not eligible for enhancements along the corridor, so the City of Waterloo is seeking additional funds for better redevelopment of the entire corridor. cc: Noel Anderson, Community Planning & Development Director Path: K:\USERS\ARIL-S\City of Waterloo\council letters\Rise - Grant - MOU • MPO\09.13.11 Council Communication MOU with INRCOG for Statewide Enhancement App fot US 63 corridor enhancements.doc CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! INRCOG itltil �.�i\-j i F ;1nd () ( Oi 4}t16.w! of iyfL 229 E. Park Ave. Waterloo, IA 50703 Phone 319-235-0311 Fax 319-235-2891 September 8, 2011 Mr. Noel Anderson Community Planning and Development 715 Mulberry Waterloo, Iowa 50703 Dear NoeI : Statewide Enhancement Application U.S. Highway 63 Corridor Enhancements Newell Street to Franklin Street As requested, attached is a memorandum of understanding (MOU) relating to the above referenced project. We understand that the City of Waterloo intends to apply for Statewide Enhancement funds for this project, of which applications are due to the Iowa Department of Transportation by October 1, 2011. This application provides for enhancements to the U.S. Highway 63 corridor from Newell. Street to Franklin Street. We will utilize graphics and cost estimates prepared by AECOM and Craig Ritland Landscape Architects for development of the application. If successful, the .grant award will cover up to 70 percent of eligible costs not to exceed $750,000.00. Keep in mind that any funds awarded for this project do not become available until October 1, 2012. We ask that you place this MOU on the next regularly scheduled city council agenda for approval. The application will require approval by the city council at a later date. If you have any questions or require additional information, please contact me at your earliest convenience. Sincerely, i Kevin BIanshan Director of Transportation and Data Services enclosures CITY OF WATERLOO Council Communication City Council Meeting: September 19, 2011 Prepared: September 14, 2011 Dept. Head Signature: c% # of Attachments: 1 SUBJECT: Processional Agreement Waterloo Center for the Arts Door and Windows replacement Submitted by: Craig Clark Building Official & Maintenance Administrator Recommended City Council Action: Resolution approving Supplemental Professional Services Agreement with Invision Architecture of Waterloo, IA, for an amount $5,000 for design work, bid documents and construction coordination related to the Waterloo Center for the Arts Window and Door Replacement project. Summary Statement Invision previously performed work on the Waterloo Center for the Arts addition therefore they are the logical firm to continue with the door and window upgrades. Expenditure Required $5,000.00 Source of Funds 410-22-4205-2152 Background Information: Original Professional Services Agreement approved for $14,000.00. The scope of work has changed to include additional windows and doors. 9/7/2011 Craig Clark, Building Official City of Waterloo 415 Mulberry Street Waterloo, IA 50703 Craig: RE: Window and Door Replacement Project - Waterloo Center for the Arts We are attaching an amendment to our agreement for the referenced project. As we discussed, the project scope was increased from the original $135,000 construction budget to allow for the replacement of additional deteriorated windows and doors, as well as to include the glass shelters at the roof plaza at the Youth Pavilion, We estimated the increase in construction cost to be $190,000. We have requested that our hourly NTE amount be increased by $6,000 to $18,000. Please print two copies, have both signed and return one copy for our files. Please contact me with any questions. We appreciate the opportunity to work with you on this project. Michael Broshar, FAIA xc: Lynor Koch enclosure CITY OF WATERLOO Council Communication City Council Meeting: September 19, 2011 Prepared: September 14, 2011 Dept. Head Signature: Eric Thorson, PE, City Engineer # of Attachments: SUBJECT: Submitted by: Safe Route Education & Encouragement Campaign Safe Route to School (SRTS) grant application Wayne Castle, PLS, El, Associate Engineer Recommended City Council Action: The City Engineer recommends that the Mayor be authorized to sign the SRTS application. Summary Statement: SRTS grants are federal transportation grants administered through the Iowa Department of Transportation to help in the construction or improvement of pedestrian accommodations, specifically targeting routes children use to travel to and from school. Traffic Operations is proposing the creation of a multi-year Safe Route Education & Encouragement Campaign to educate children, and their parents, within the Waterloo Community School District about proper walking and bicycling practices in order to encourage more students to walk and bicycle to school. This program will achieve this though an in -school education campaign that will include educational contests and prizes. This application is available in the City Clerk's office if you wish to review it in its entirety. Expenditure Required: N/A Source of Funds: N/A Policy Issue: Public sidewalk infrastructure infill and pedestrian safety improvements Alternative: N/A Background Information: SRTS grants are available for infrastructure and non -infrastructure (i.e. education programs) projects. Traffic Operations is requesting $65,000 for the creation and implementation of the Safe Route Education & Encouragement Campaign. INRCOG will submit this application on behalf of the City and is waiving the application preparation fee as Traffic Operations completed most of the application. CITY OF WA 1'ERLOO Council Communication City Council Meeting: September 19, 2011 Prepared: September 14, 2011 Dept. Head Signature: Eric Thorson, PE, City Engineer # of Attachments: SUBJECT: Submitted by; Dr. Walter Cunningham School for Excellence Safe Route to School (SRTS) grant application Wayne Castle, PLS, El, Associate Engineer Recommended City Council Action: The City Engineer recommends that the Mayor be authorized to sign the SRTS application. Summary Statement: SRTS grants are federal transportation grants administered through the Iowa Department of Transportation to help in the construction or improvement of pedestrian accommodations, specifically targeting routes children use to travel to and from school. This proposed project was identified in the SRTS report prepared by AECOM on behalf of INRCOG, that Engineering, Planning and Traffic Operations staff believe would both best benefit the community and be selected for approval at this time. Funding for these grants would not be available until October 2012 and there is no guarantee that the federal funding for these projects will be available at that time. This application is available in the City Clerk's office if you wish to review it in its entirety. Expenditure Required: N/A Source of Funds: N/A Policy Issue: Public sidewalk infrastructure infill and pedestrian safety improvements Alternative: N/A Background Information: The proposed improvements are: sidewalk infill along Mobile between Webster and Adams, sidewalk infill in the 700 block of Quincy, new pedestrian ramps at the northeast corner of Mobile and Newell, two new pedestrian ramps at Cottage and Mobile and improved signing along Mobile. The Engineering Estimate for this project is $64,860 which would cover construction and materials and design and construction review services. CITY OF WAI'ERLOO Council Communication City Council Meeting: September 14, 2011 Prepared: September 19, 2011 Dept. Head Signature: Eric Thorson, PE, City Engineer # of Attachments: SUBJECT: Submitted by: Dr. Walter Cunningham School for Excellence Safe Routes to School. Grant Application Maintenance Agreement Resolution Wayne Castle, PLS, EI, Associate Engineer Recommended City Council Action: The City Engineer's Office recommends that the Mayor be authorized to sign the maintenance agreement resolution. Summary Statement: The Iowa DOT Safe Routes to School (SRTS) grant application requires a resolution from the local governing body stating that any public pedestrian improvements made using SRTS funds will be maintained either by the City or through ordinance enforcement for a period of 10 years. This Maintenance Agreement Resolution is available in the City Clerk's office if you wish to review it in its entirety. Expenditure Required: N/A Source of Funds: N/A Policy Issue: N/A Alternative: N/A Background Information: CITY OF WATERLOO Council Communication City Council Meeting: September 19, 2011 Prepared: September 14, 2011 Dept. Head Signature: Eric Thorson, PE, City Engineer # of Attachments: 1 SUBJECT: Memorandum of Understanding (MOU) with INRCOG for preparation and submittal of a Safe Route to School (SRTS) grant application for Dr. Walter Cunningham School for Excellence Submitted by: Wayne Castle, PLS, EI, Associate Engineer Recommended City Council Action: The City Engineer recommends that the Mayor be authorized to sign and fully execute any and all documents for this agreement. Summary Statement: SRTS grants are federal transportation grants administered through the Iowa Department of Transportation to help in the construction or improvement of pedestrian accommodations, specifically targeting routes children use to travel to and from school. This proposed project was identified in the SRTS report prepared by AECOM on behalf of INRCOG, that Engineering, Planning and Traffic Operations staff believe would both best benefit the community and be selected for approval at this time. Funding for these grants would not be available until October 2012 and there is no guarantee that the federal funding for these projects will be available at that time. This application is available in the City Clerk's office if you wish to review it in its entirety. Expenditure Required: $1,500 payable only if the grant application is approved. Source of Funds: GO Bonds Policy Issue: Alternative: Public sidewalk infrastructure infill and pedestrian safety improvements N/A Background Information: Engineering is requesting $64,860 for sidewalk infill and signing upgrades along Mobile, Newell and Quincy Streets. CITY OF WATERLOO Council Communication City Council Meeting: September 19, 2011 c, C.Prepared: September 14, 2011�� Dept. Head Signature: Eric Thorson, PE, City Engineer # of Attachments: SUBJECT: Irving Elementary School Safe Route to School (SRTS) grant application Submitted by: Wayne Castle, PLS, EI, Associate Engineer Recommended City Council Action: The City Engineer recommends that the Mayor be authorized to sign the SRTS application. Summary Statement SRTS grants are federal transportation grants administered through the Iowa Department of Transportation to help in the construction or improvement of pedestrian accommodations, specifically targeting routes children use to travel to and from school. This proposed project was identified in the SRTS report prepared by AECOM on behalf of INRCOG, that Engineering, Planning and Traffic Operations staff believe would both best benefit the community and be selected for approval at this time. Funding for these grants would not be available until October 2012 and there is no guarantee that the federal funding for these projects will be available at that time. This application is available in the City Clerk's office if you wish to review it in its entirety. Expenditure Required: N/A Source of Funds: N/A Policy Issue: Public sidewalk infrastructure infill and pedestrian safety improvements Alternative: N/A Background Information: Traffic Operations proposes to fully signalize the West Fifth and Baltimore intersection. The Engineering Estimate for this project is $92,000. Traffic Operations has indicated that they will install the signals. CITY OF WATERLOO Council Communication City Council Meeting: September 14, 2011 Prepared: September 19, 2011 Dept. Head Signature: Eric Thorson # of Attachments: 00_5 i 1- 61 i kp SUBJECT: Submitted by: Irving Elementary Safe Routes to School Grant Application Maintenance Agreement Resolution Wayne Castle, PLS, EI, Associate Engineer Recommended City Council Action: The City Engineer's Office recommends that the Mayor be authorized to sign the maintenance agreement resolution. Summary Statement: The Iowa DOT Safe Routes to School (SRTS) grant application requires a resolution from the local governing body stating that any public pedestrian improvements made using SRTS fiends will be maintained either by the City or through ordinance enforcement for a period of 10 years. This Maintenance Agreement Resolution is available in the City Clerk's office if you wish to review it in its entirety. Expenditure Required: N/A Source of Funds: N/A Policy Issue: N/A Alternative: N/A Background Information: CITY OF WA'I'ERLOO Council Communication City Council Meeting: September 19, 2011 Prepared: September 14, 2011 Dept. Head Signature: Eric Thorson, PE, City Engineer # of Attachments: l olk- (t SUBJECT: Memorandum of Understanding (MOU) with INRCOG for preparation and submittal of a Safe Route to School (SRTS) grant application for Irving Elementary Submitted by: Wayne Castle, PLS, El, Associate Engineer Recommended City Council Action: The City Engineer recommends that the Mayor be authorized to sign and fully execute any and all documents for this agreement. Summary Statement: SRTS grants are federal transportation grants administered through the Iowa Department of Transportation to help in the construction or improvement of pedestrian accommodations, specifically targeting routes children use to travel to and from school. This proposed project was identified in the SRTS report prepared by AECOM on behalf of INRCOG, that Engineering, Planning and Traffic Operations staff believe would both best benefit the community and be selected for approval at this time. Funding for these grants would not be available until October 2012 and there is no guarantee that the federal funding for these projects will be available at that time. This application is available in the City Clerk's office if you wish to review it in its entirety. Expenditure Required: $1,500 payable only if the grant application is approved. Source of Funds: GO Bonds Policy Issue: Public sidewalk infrastructure infill and pedestrian safety improvements Alternative: N/A Background Information: Traffic Operations is requesting $92,000 to fully signalize the West Fifth and Baltimore intersection, with the City covering the installation costs. CITY OF WATERLOO Council Communication City Council Meeting: September 19, 2011 Prepared: September 14, 2011 Dept. Head Signature: Eric Thorson, PE, City Engineer # of Attachments: SUBJECT: Submitted by: Lou Henry Elementary School Safe Route to School (SRTS) grant application Wayne Castle, PLS, ET, Associate Engineer Recommended City Council Action: The City Engineer recommends that the Mayor be authorized to sign the SRTS application. Summary Statement: SRTS grants are federal transportation grants administered through the Iowa Department of Transportation to help in the construction or improvement of pedestrian accommodations, specifically targeting routes children use to travel to and from school. This proposed project was identified in the SRTS report prepared by AECOM on behalf of INRCOG, that Engineering, Planning and Traffic Operations staff believe would both best benefit the community and be selected for approval at this time. Funding for these grants would not be available until October 2012 and there is no guarantee that the federal funding for these projects will be available at that time. This application is available in the City Clerk's office if you wish to review it in its entirety. Expenditure Required: N/A Source of Funds: N/A Policy Issue: Public sidewalk infrastructure infill and pedestrian safety improvements Alternative: N/A Background Information: The proposed improvements are: sidewalk infill along the west side of Hillcrest Road from West Ridgeway Avenue to Hilltop Road, sidewalk infill along the south side of West Park Lane from Hillcrest Road to east of Colby Lane, a new pedestrian ramp at the northwest corner of Colby and West Park and pedestrian signing improvements along this corridor. The Engineering Estimate for this project is $85,715 which would cover construction and materials and design and construction review services. CITY OF WATERLOO Council Communication City Council Meeting: September 19, 2011 Prepared: September 14, 2011 Dept. Head Signature: Eric Thorson, PE, City Engineer # of Attachments: 1 SUBJECT: Submitted by: Lou Henry Elementary School Safe Routes to School Grant Application Maintenance Agreement Resolution Wayne Castle, PLS, El, Associate Engineer Recommended City Council Action: The City Engineer's Office recommends that the Mayor be authorized to sign the maintenance agreement resolution. Summary Statement: The Iowa DOT Safe Routes to School (SRTS) grant application requires a resolution from the local governing body stating that any public pedestrian improvements made using SRTS funds will be :maintained either by the City or through ordinance enforcement for a period of 10 years. This Maintenance Agreement Resolution is available in the City Clerk's office if you wish to review it in its entirety. Expenditure Required: N/A Source of Funds: N/A Policy Issue: N/A Alternative: N/A Background Information: CITY OF WA'I'ERLOO Council Communication City Council Meeting: September 19, 2011 Prepared: September 14, 2011 Dept. Head Signature: Eric Thorson, PE, City Engineer # of Attachments: SUBJECT: Memorandum of Understanding (MOU) with INRCOG for preparation and submittal of a Safe Route to School (SRTS) grant application for Lou Henry Elementary School Submitted by: Wayne Castle, PLS, EI, Associate Engineer Recommended City Council Action: The City Engineer recommends that the Mayor be authorized to sign and fully execute any and all documents for this agreement. Summary Statement: SRTS grants are federal transportation grants administered through the Iowa Department of Transportation to help in the construction or improvement of pedestrian accommodations, specifically targeting routes children use to travel to and from school. This proposed project was identified in the SRTS report prepared by AECOM on behalf of INRCOG, that Engineering, Planning and Traffic Operations staff believe would both best benefit the community and be selected for approval at this time. Funding for these grants would not be available until October 2012 and there is no guarantee that the federal funding for these projects will be available at that time. This application is available in the City Clerk's office if you wish to review it in its entirety. Expenditure Required: $1,500 payable only if the grant application is approved. Source of Funds: GO Bonds Policy Issue: Public sidewalk infrastructure infill and pedestrian safety improvements Alternative: N/A Background Information: Engineering is requesting S85,715 for sidewalk infill and signing along Hillcrest Road and West Park Lane. This project would benefit both Lou Henry Elementary and Hoover Middle School. CITY OF WA'I'ERLOO Council Communication City Council Meeting: September 19, 2011 Prepared: September 12, 2011 Dept. Head Signature: Eric Thorson, PE, City Engineer # of Attachments: 1 SUBJECT: Sidewalk Repair and Assessment Agreement for 712 Kern Street Submitted by: W. Wayne Castle, PLS, EL Associate Engineer Recommended City Council Action: Approve and authorize Mayor to sign the agreement Summary Statement: The owner of 712 Kern Street wishes to have the required repairs to the public sidewalk along his property included in the FY2012 Sidewalk Repair Assessment Program, Zone 1, Contract #811. Under this agreement, the owner, Randall Larson is waiving the required notices and hearings so that the work may be included with the work currently being done by the City's contractor and completed in a timely manner. Mr. Larson agrees to pay the final assessment bill once the work has been completed and accepted by the City. Expenditure Required: N/A Source of Funds: N/A Policy Issue: Public sidewalk repair and maintenance Alternative: N/A Background Information: In April 2011, 712 Kern Street received a sidewalk repair notice as part of the FY2012 Sidewalk Repair Program, Zone 1. In April -May 2011, the owner of this property contacted the City and made known his wish for the City to make the repairs under the assessment program. During the first week of September, Mr. Larson's girlfriend, Brenda Miller, contacted the Engineering Department to found out why the sidewalk panels in front of 712 Kern Street had not been repaired when other sidewalk panels on their block had been. A review of the records found that 712 Kern Street had been dropped from the Sidewalk Repair Assessment program. Ms. Miller confirmed Mr. Larson's wish to have the repairs made by the City. Engineering discussed the options and conferred with the City Attorney who compiled this agreement that has been signed by Mr. Larson. CITY OF WAT ERLOO Council Communication City Council Meeting: September 19, 2011 Prepared: September 14, 2011 Dept. Head Signature: Eric Thorson, City Engineer # of Attachments: SUBJECT: F.Y. 2012 U.S. Highway 63 Improvements - From Conger/Newell Street to Donald Street City Contract No. 790 Request For Metropolitan Transportation Enhancement Funds Submitted by: Teff Bales, Associate Engineer Recommended City Council Action: It is recommended that Council approve this application for Request For Metropolitan Transportation Enhancement Funds and authorize Mayor to sign said application. This application is available in the City Clerk's Office if you would like to review it in it's entirety. Summary Statement: The Transportation Improvement Program approved by the Iowa Northland Regional Council of Governments includes S 1,138,780 programmed for enhancements on the above -referenced project. There needs to be an official endorsement of this by the sponsoring agency. The application commits matching funds from the City of $277,780. It also provides an official endorsement from the City for responsibility of the maintenance of the enhancement improvements for its intended public use for a minimum of 20 years following the project completion. Expenditure Required $1,138,780 Source of Funds Federal STP Enhancement Funds - $861.,000 , GO Bonds - $277,780. Policy Issue N/A Alternative N/A Background Information: The Highway 63 Improvements is a joint project between the City and the Iowa Department of Transportation. The enhancement component includes brick pavers at medianends and intersection corners, shade trees and evergreen trees, pedestrian lighting, decorative roadway lighting, recreational trail, neighborhood monuments (limestone seats), concrete treatment of intersection corners, benches and trash receptacles. Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Rand 2 HAROLD GE'TTY ward 3 QUENTIN HART Wald 4 RON W ELP1R. Arnrd 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large Cf -l f DF WATE L ? [IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4365 Fax (319) 2914262 NOEL C. ANDERSON, Community Planning & Development Director CITY OF WATERLOO Committee Communication Building and Grounds Meeting: Auguss 22, 2011 Prepared: August 17. 2011 . ;r, Dept. Head Signature: # of Attachments: 1 SUBJECT: Request by Larry Hansen to purchase flagpole from the former Lafayette School site $15 plus COSTS. Submitted by: Noel Anderson Recommended Building and Ground Action: To review request to ensure that it meets the sale of city owned property policy and make recommendation to City Council. Summary Statement: Mr, Hansen has requested to purchase the flagpole from he former Lafayette School site to use at the applicants private residence. Mr. Hansen is offering $15 for the flagpole. It is not clear as to how much a new one would cost however; it would appear that the flagpole is not needed and staff would recommend selling. Expenditure Required N/A Source of Funds N/A Policy Issue Sale of City Owned Property Policy Alternative: Demolish Cc Dave Zellhoffer, Assistant City Attorney Ark Schroeder, Ctty Planner CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Mayor BUCK CLARK. COUNCIL MEMBERS DAVID JONES Word I CAROLYN COLE Ward 2 HAROLD GETTY W13 QUENTIN }TART Ward 4 RON W ELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY CIF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning& Development DiNcfor CITY OF WATERLOO Committee Communication Building and Grounds Meeting: Au Prepared: August 17, 2011 Dept, Head Signature: # of Attachments: Nivia '11/t1bou 144410t/L- ?or( —9A - SUBJECT: Request by kamreron Miller to purchase 9 windows from the former Grand Hotel. Submitted by: Noel Anderson Recommended Building and Ground Action: To review request to ensure that It meets the sale of city owned property policy and make recommendation to City Council. Summary Statements Mr. Kameron has requested to purchase 9 windows from the former Grand Hotel to use at the applicants cabin. Mr. Kameron is offering $105 for windows. It is not clear as to how much the windows cost new however; vandals will most likely break the windows before demolition will begin this fall. Expenditure Required N/A Source of Funds N/A Policy Issue Sale of City Owned Property Policy Alternative: Demolish building with windows Cc Dave Zellhoffer, Assistant City Attorney Ark Schroeder, City Planner Carole Fakir, Deputy Clerk CITY WEBSITE: www.ci.waterloo.ia,us WE'RE WORKING FOR YOU! An Equal Opportunity/Afflrmalive Action Employer City of Waterloo Planning & Zoning Department 715 Mulberry Street, Waterloo, Iowa 50703 (319) 291-4366 ❑ Offer to Vacate and Purchase City Right -of -Way ❑ Request to Vacate Easement, Vacate Sidewalk, or Encroachment Agreement ❑ Sale of City -Owned Property Applicant: tVM C11��44' Address: /002- ia-74±? ��� Phone No.. 3l47-3 -/"1 General Description of Property to Vacated (i.e.- alley between A St. & 13 St., South of C St.): Legal description of area to be conveyed, vacated, or encroached: I. A non-refundable filing fee(s) shall be made as follows (checks payable to City of Waterloo): • Right-of-way vacation - One Hundred Dollar ($100.00) Filing Fee • Easement or sidewalk vacation, or Encroachment- Fifly DoIlar ($50.00) Filing Fee • Sale of city -owned property not required to be vacated -No Fee • Any request not meeting the Sale of Property Policy - One Hundred Dollar ($100.00) Fee 2. Offer Price*[Note: If the offer price meets the Sale of Property Policy (see attached) the request will not be required.to be reviewed by the Building & Grounds Committee.] • Asking price (see attached Sale of Property Policy for how calculated): • Deductions • May decrease price by 50% for area located within an easement: • May decrease price for the City tax that will be collected on the land within 5 yrs (8 yrs inside of the CURA): • Costs (surveying & misc., demolition, remove of curbs, etc): Asking price - Deductions = Value of Property: qfbiir A 1.0 v,5 Offer Price for Entire Area: g/Ager Note: The above information is a summary of the Sale of Property Policy (see attached). All requests to vacate and purchase City right-of-way must be accompanied by a signed "Intent to Vacate" form for each abutting property to the area to be vacated. Any request that fails to meet the Sale of Property Policy shall not be forwarded to the Building and Grounds Committee or City Council. Any such applicant shall need to request review to Building and Grounds through a City Council member. 3. Publication and Recording Fees*: At the time a buyer(s) has been selected, all publication costs and recording fees must be paid by the applicant. Applicant shall be responsible for collecting from other buyers. 4. Easement*: The following easement shall be retained: 5. Other: Please provide a site plan and/or aerial photo of the area to be vacated if the request involves additional construction as the reason for the request. m /z. /i/ Applicant Date *Not required for casement vacates sidewalk vacates or Encroachment Agreements --:r A014 ---7;vraacc50-E,6 2-:;"/ X- f,"‘--t-% 41-0...A- ou‘s.— 5-1. — .. i,--) -ri-4€ Agr- Ii-CLL. 5 Li4.0--e4) , i ul- r''' LA-tvii1.2-4-e-r-- 45, .... F,4„,..... F.A. 7-A-05,6 " /(--4,-_ , v 7,6 E., 6 5 -c Trip ;TA) rAlf #016-7u di-- [ irk-700141"/ 14)/r; 0/01-4-5 ,ti/1).k);-44,-, x 56, " 7/4Lt — A.->oie. /46, Zj ;44 dug# rwos-p. — 59 r 0111" 02., . c-A.2-14- 4,4,7 -1.CO & L .1 J $. :? 424.41-tr1 4 ..-1, 7 $ 4 V4-, i , c7j40.01 - ' AS eiv4. .ie.... 7b5( owl if F yilovz at( bo 4i 01/4 ilboyl el f r A 4 ..-\14*-6 'le C.f ........ .... 7. ...... .......... Mayor BUCK CLARK COUNCIL MEMBERS ss•uuas••••••aps• DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREEN WOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: September 19, 2011 Prepared: September 14, 2011 Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 SUBJECT: Approve the Memorandum of Understanding with INRCOG for the writing, preparation, and submittal of a Federal Recreational Trails Fund Application for $684,760 — with $171,190 in local match - for the Cedar Valley Lakes Trail Enhancement and Water Trail Connection, and authorizing the Mayor and City Clerk to sign and fully execute any documents for this process. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Resolution approving the Memorandum of Understanding as described above. Summary Statement: The City of Waterloo is continuing to work on the Riverfront Renaissance Project, trails connecting to that area, and other forms of water and riverfront amenities for the Downtown Waterloo and entire community. The project being applied for would work to raise the current trail system through a bridge system to allow for a permanent connection between Brinker Lake and the Cedar River. This new connection would allow for boaters, in conjunction with the new balder system raising the water levels on the Cedar River, to be able to traverse between the lake and river. This would work to enhance both locations for docking systems in Downtown Waterloo being able to travel to the lake, and lake users to be able to visit shops, restaurants, etc. in Downtown Waterloo. You will find attached a Memorandum of Understanding for INRCOG to write the proposed application on behalf of the City of Waterloo. As in the past, INRCOG would not be paid unless the application is successful, and if successful would be paid 1.5 percent with a maximum of $2,000. The total project cost is estimated at $855,950, of which $684,760 would come from the grant, and the local match of $171,190 would be requested as a part of the WDC allocation to the Riverfront Renaissance area, from their gaming funds allocation. The City has also requested $40,000 in enhancement funds from the Metropolitan Planning Organization. Expenditure Required: Up to $2,000 if grant is awarded, up to $171,190 for project. CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affrrmatlue Action Employer Source of Funds: MPO funds, gaming funds Policy Issue: Riverfront Renaissance and Downtown Waterloo Alternative: Not apply Background Information: The City of Waterloo continues to work to bring forth multiple other funding sources to compliment the work of the Riverfront Renaissance Project. We have been successful with past State and Federal recreational trail grants, American Recovery and Reinvestment Act funds, Metropolitan Planning Organization funds, REAP funds, etc. The City Council recently approved this application, but the engineering consultant has changed the amount estimated for the project. The application process requires the City action to show commitment for the match amount. GRANT APPLICATION MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding is between the City of Waterloo, Iowa hereinafter referred to as City, and the Iowa Northland Regional Council of Governments hereinafter referred to as INRCOG. WHEREAS, the City of wishes to engage INRCOG's grant writing services for the following project: Type of Grant: Federal Recreational Trails Program Project Description: Cedar Valley Lakes Trail Enhancement and Water Trail Connection INRCOG will not charge the City in advance for grant preparation services; however, in the event that Federal Recreational Trails funding is awarded to the City for this project, INRCOG will submit a grant preparation invoice in the amount of one and one-half percent of the funds awarded (maximum $2,000), to be paid by the City from local funds. IN WITNESS WHEREOF, INRCOG and the City of Waterloo have executed this Memorandum of Understanding as of this day of , 2011. City of Waterloo, Iowa BY: ATTEST: Mayor Iowa Northland Regional Council of Governments BY: Executive Director ATTEST:����- INRCO 1 egioimi iODUC1!Dear Paul: (.}I' f ,ovor nh1 ulls September 8, 2011 Mr. Patr --tat r g' ure- ServIees ity of Waterloo, Iowa 50701 229 E. Park Ave. Waterloo, IA 50703 Phone 319-235-0311 Fax 319-235-2891 1)0e( P“,-,ul4✓Soot, v�c�oV COvvir�uv�,1j Qi vi ;w,Y 10.Q „ JQtofi-e‘� RE: Federal Recreational Trails Application Cedar Valley Lakes Trail Enhancements and Water Trail Connection As requested, attached is a memorandum of understanding (MOU) relating to grant writing services for the above referenced project. We understand that the City of Waterloo intends to apply for Federal Recreational Trails funds for this project. Said applications are due to the Iowa Department of Transportation by October 1, 2011. This application provides for development of a channel between Brinker Lake and the Cedar River, that includes relocation of a portion of the Cedar Valley Lakes Trail and construction of a bicycle/pedestrian bridge. As provided by AECOM, the total cost is estimated at $855,950.00 of which we will be applying for $684,760.00 in Federal Recreational Trails funds. Keep in mind that any funds awarded for this project do not become available until October 1, 2012. We ask that you place this MOU on the next regularly scheduled city council agenda for approval. The application will require approval by the city council at a later date. If you have any questions or require additional information, please contact me at your earliest convenience. Sincerely, Kevin Blanshan Director of Transportation and Data Services enclosures RESOLUTION. NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, APPROVING APPLICATION TO THE IOWA DEPARTMENT OF TRANSPORTATION FOR FEDERAL RECREATIONAL TRAILS FUNDING AND DIRECTING EXECUTION OF SAID APPLICATION BY WATERLOO CITY COUNCIL. WHEREAS, the Iowa Department of Transportation administers the Federal Recreational Trails program for the State of Iowa; and WHEREAS, the City of Waterloo, in partnership with the Waterloo Development Corporation, the Iowa DOT, the Vision Iowa Board and other agencies, is investing in improvements to the Riverfront in the form of the Cedar Valley River Renaissance project; and WHEREAS, the development of multi -use land trails along the Cedar River and water trails is an integral component of the Cedar Valley River Renaissance project including the improvements to the Cedar Valley Lakes Trail and connection of Brinker Lake to the Cedar River Water Trail; and WHEREAS, the City of Waterloo is willing to maintain these improvements for a minimum of twenty years; and WHEREAS, the Waterloo Development Corporation will provide the 20 percent local match as required, estimated at $171,190.00. NOW THEREFORE BE IT RESOLVED that the City Council of Waterloo, Iowa, authorizes the Mayor to sign the application to be submitted to the Iowa Department of Transportation for Federal Recreational Trails funding. BE IT FURTHER RESOLVED that the Iowa Northland Regional Council of Governments is hereby authorized to submit said application to the Iowa Department of Transportation on behalf of the City of Waterloo, Iowa. PASSED AND ADOPTED this 19th day of September, 2011. Ernest G. Clark, Mayor ATTEST: Suzy Schares, City Clerk Mayor BUCK CLARK City Council Meeting: Se item s - 9 2011 Prepared: September 14, 2011 '- COUNCIL Dept. Head Signature: MEMBERS # of Attachments: CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication DAVID JONES Ward 1 SUBJECT: Approval of FY 2011 tree removal and clearing contract with (Lowest Responsible Bidder) for tree removal and clearing from the former Vickers Gas Station site at the corner of 18th and Black Hawk Streets in the amount of $ CAROLYN COLE Submitted by: Noel Anderson- Community Planning & Development Director Ward 2 HAROLD GETTY Ward 3 Recommended City Council Action: Approval of FY 2011 tree removal and clearing contract with (Lowest Responsible Bidder) for tree removal and clearing from the former Vickers Gas Station site at the corner of 18th and Black Hawk Streets in the amount of $ QUENTIN HART Summary Statement: The City of Waterloo has sold the property to T & J Construction LLC, for Ward4 the purpose of building storage facilities for rent at the site. Tree removal and clearing bids are due RON Friday September 16 @ 4 p.m. WELDER Ward 5 Expenditure Required: $ BOB GREENWOODSource of Funds: The tree removal and clearing activities of this site will be undertaken by the At -Large City of Waterloo using G.O. funds. STEVE SCHMITT At -Large Policy Issue: Commercial development Alternative: N/A Background Information: The City of Waterloo purchased the site in preparation for the building of the new 18`h Street bridge. The former Vickers gas station was demolished and tanks removed. cc: NOEL C. ANDERSON, Community Planning & Development Director CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer El.se map a.to s is 8FJck 1.1,5 Cnuoty, This map does not Fepresenta su F biy �r ddid darnemod bermes a? Lb. ae.c essed ora�wed by e,ck uawk County. wo aleck Havk Cvvnty Assessor, or their empbSws. The City of Wa to rlav mskoe u Vara eypress or lenpRed. as to tho asun y of tho tnlormstbn shorn ss& ,sas irnsfo• Accuracy reser to tRKul plass, onereernreea a�castle to -rated & t ar; Hawk County Ass oes orro for rompoto M amutat. Wcrmawn_ Bid Tab for Request for Proposals for Tree Removal and Grubbing Services BID TAB FOR RFP FOR DEMOLITION AND SITE CLEARANCE SERVICES WITH RACM - 2010 Informal bid Bid bond not required Total lump sum Contractor 1 Frickson Brothers Excavating $ 10,850.00 Contractor 2 Vieth Construction $ 24,200.00 Contractor 3 PCI $39,00.00 Contractor 4 $ Contractor 5 $ Contractor 6 $ Contractor 7 $ Contractor 8 $ Contractor 9 $ Contractor 10 $ BID TAB FOR RFP FOR DEMOLITION AND SITE CLEARANCE SERVICES WITH RACM - 2010 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Memorandum DATE: September 19, 2011 TO: City Clerk FROM: Noel Anderson, Director of Community Planning and Development RE: Agenda Amendment Request Planning staff received and opened bids from Peterson Contractors Inc., Veith Construction, and Frickson Brothers Excavating for the tree removal and grubbing of city owned property at the corner of 18th and Blackhawk Streets. It appeared that Vieth Construction Corporation was the apparent lowest responsible bidder. All bidders where required to follow SUDAS standards for land clearing. At the time of the opening of the bids it appeared that Frickson Brothers Excavating had not included the 4" of topsoil required once the land was cleared. After speaking with Mr. Frickson he indicated that the 4" inches of topsoil was included in his bid as required by the RFP he received. Therefore, staff is asking that the agenda be amended to ask Council to approve the awarding of the contract to the low bidder Frickson Brothers Excavating for the amount of $10,850.00 Sincerely, Noel Anderson CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Frickson Brothers Excavating 737 Colleen Ave Evansdale, IA 50707 Name / Address City of Waterloo Estimate Date Estimate # 9/15/2011 162 Project Description Qty Rate Total Revised Bid Quote for City of Waterloo for Tree Removel at 18th Street Site "1'o remove all trees, shrubs from new building site west to telephone poles in street easement to dike. $10,850.00. We Appreciate Your Business. Thank you. 10,850.00 10,850.00 Total $10,850.00 VCC VIETH CONSTRUCTION CORPORATION 6419 NORDIC DRIVE CEDAR FALLS IA. 50613 Contact: TONY VIETH Phone: 319-277-1006 OR 319-415-3470 CELL Fax: 319-277-3383 EXCLUSIONS: 1. EROSION CONTROL/SEEDING. 2. HAULING OFF DEBRIS. Job Name: 18TH ST. CLEAR & GRUB TREES WATERLOO, IA. ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT 1 MOBILIZATION 1.00 LS 2,500.00 2,500.00 2 CLEAR & GRUB TREES 1.00 LS 10,800.00 10,800.00 3 HAUL STUMPS OFF-SITE 1.00 LS 4,600.00 4,600.00 4 4" TOPSOIL 1.00 LS 6,300.00 6,300.00 GRAND TOTAL toted $24,200.00 64, Page 1 of 1 PETERSON CONTRACTORS, INC. ADDRESS REPLY TO: 104 BLACKHAWK S'TREE'T P.O. BOX A REINBECK, IOWA 50669 September 16, 2011 HEAVY & HIGHWAY CONTRACTORS PHONE: (319) 345-2713 FAX: (319) 788-8608 To: Mr. Chris Western Planner II / Project Manager City of Waterloo Re: Clearing and grubbing trees for Property by 18`h Street and Black Hawk Rd. Peterson Contractors Inc. proposes to furnish equipment, labor and materials to clear the trees off the property on the attached land parcel: Lump sum base bid: $39,000.00 INCLUDED: • Cutting down of trees and legally removing them from site. • Grinding stumps to 1' below existing grade. • Shaping existing site and filling in holes from stumps with on-site materials. EXCLUSIONS: • SWPPP Maintenance, development, or inspection. • All erosion control. Silt fence, seeding, sodding, mulch, etc. • Any testing. • Any site fencing. • Any rock excavation. • Corrections for unsuitable soils to be completed by extra work order. • Rail road insurance or flaggers. • Removal or handling of contaminated or hazardous materials NOTES: • The City of Waterloo storm water inspection department may require silt fence and/or seeding and mulching. This work is not included in this proposal but can be added at the following prices: ■ Silt fence = $2.50 / LF ■ Conventional seed and disc anchored mulch = $1,800.001 Acre • All stumps on site will be ground but individual roots that may be protruding throughout the site may not be. No removal of small roots, rocks, raking, etc. is included in this bid. ATTACHMENT'S: • Aerial photo of site used for bidding purposes. If you have any questions please let me know. Thank you Peterson Contractors Inc. Jaime Thomas Estimator / Project Manager Peterson Contractors, Inc. (Office) 319-345-3713 — Ext.238 (Fax) 319-345-2991 CITY OF WATERLOO, IOWA Request for Proposal September 2011 TREE REMOVAL, GRUBBING AND GRADING 18TH STREET SITE City of Waterloo, Iowa Prepared by City of Waterloo Planning and Zoning Department SECTION I NOTICE OF REQUEST FOR PROPOSALS 1.0 Receipt and Opening of Proposals 1.0.1 All proposals must be received in a sealed envelope in City Hall (date and time stamped) by Friday September 16, 2011 p.m. (our clock), Central Time, in order to be considered. City Hall is located at 715 Mulberry St, Waterloo, Iowa. Proposals sent electronically or via facsimile will not be accepted. The mailing container or envelope shall be plainly marked on the outside with the notation 'SEALED RFP FOR TREE REMOVAL AND GRUBBING, and the name of the company submitting the proposal. 1.0.2 All proposals submitting shall be based on the SUDAS Standard Specifications, Division 2- Earthwork- Section 2010 -Earthwork, Subgrade, and Subbase. 1.1 RFP Timeline Name of the Proposal: Date of Issuance: Deadline for Proposal Submittal: Submit Sealed Proposal to: Address exactly as stated-+ —> - Method of Submittal: Contact Person, Title: E-mail Address: Phone/ Fax Numbers: Tree Removal, Grubbing, and Grading Friday September 9, 2011 Friday September 16, 2011 at 2:00 p.m., Central Time SEALED RFP FOR TREE REMOVAL AND GRUBBING SERVICES City Hall Planning and Zoning Office (2nd Floor) 715 Mulberry Street Waterloo, IA 50703 Mail or Overnight Delivery, In Person (No Electronic or Fax Submittals) Chris Western, Planner II/Project Manager chris.western@waterloo-ia.org Phone: 319-291-4366 Fax: 319-291-4262 1.2 The City reserves the right to accept or reject any or all proposals and to waive any informalities or irregularities in proposals if such waiver does not substantially change the offer or provide a competitive advantage to any Proposer. 1.3 The City is not responsible for delays occasioned by the U.S. Postal Service, the internal mail delivery system of the City, or any other means of delivery employed by the Proposer. Similarly, the City is not responsible for, and will not open, any proposal responses that are received later than the date and time stated above. Late proposals will be retained in the RFP file, unopened. No responsibility will be attached to any person for premature opening of a proposal not properly identified. 1.4 Proposals will be evaluated promptly after opening. After an award is made, a proposal summary will be sent to all companies who submitted a proposal. Proposal results will not be given over the telephone. Proposals may be withdrawn anytime prior to the scheduled closing time for receipt of proposals; no proposal may be modified or withdrawn for a period of sixty (60) calendar days thereafter. RFP FOR TREE REMOVAL, GRUBBING AND GRADING SERVICES — 2011 Page 2of7 SECTION II INSTRUCTIONS TO PROPOSERS 2.0 General Liability Insurance with limits of liability of at least $1,000,000 per occurrence for Bodily Injury and Property Damage. At a minimum, coverage for Premises, Operations, Products and Completed Operations shall be included. This coverage shall protect the public or any person from injury or property damages sustained by reason of the contractor or its employees carrying out their work. The contract shall provide certificate of insurance having the City of Waterloo as additional insured. 2.1 A bid guarantee from each Proposer equivalent to five percent (5%) of the bid price is required. The bid guarantee shall consist of a firm commitment, such as a bid bond, certified check, or other negotiable instrument acceptable to the City, as assurance that the Proposer will, upon acceptance of its bid, execute such contractual documents as may be required within the time specified. 2.2 This Request for Proposal does not commit the City to make an award, nor will the City pay any costs incurred in the preparation and submission of proposals, or costs incurred in making necessary studies for the preparation of proposals. 2.3 Important Exceptions to Contract Documents - The Proposer shall clearly state in the submitted proposal any exceptions to, or deviations from, the minimum proposal requirements, and any exceptions to the terms and conditions of this RFP. Such exceptions or deviations will be considered in evaluating the proposals. Any exceptions should be noted on the Signature Page. Companies are cautioned that exceptions taken to this RFP may cause their proposal to be rejected. No additional exceptions shall be allowed after submittal of a proposal. 2.4 Incomplete Information - Failure to complete or provide any of the information requested in this RFP, and/or additional information as indicated, may result in disqualification by reason of "non responsiveness". SECTION IV SERVICE REQUIREMENTS 4.0 Background The City of Waterloo, Iowa, is seeking proposals Tree Removal, Grubbing and Grading services in connection with future development of the 18th Street Site. 4.1 Scope of Work The City of Waterloo is seeking a qualified tree removal contractor to remove trees. Said contractor shall be responsible to familiarize themselves with the specifications included in this RFP and to make a personal examination of the job site(s) and the physical conditions that may affect its bidding and performance under the Contract. 4.2 All proposals submitting shall be based on the SUDAS Standard Specifications, Division 2- Earthwork- Section 2010 -Earthwork, Subgrade, and Subbase. 4.3 All backfill required will consist of clean dirt with 4" of topsoil. SECTION III SPECIAL TERMS AND CONDITIONS REP FOR TREE REMOVAL, GRUBBING AND GRADING SERVICES -- 2011 Page 3 of 7 3.0 Term of Contract 3.0.1 The initial term of the Contract shall be for three (3) weeks, anticipated to be (September 19, 2011) to October 1, 2011). 3.0.2 The City and the Contractor may renew the original Contract for one (1) week time periods by mutual agreement. Five (5) days' notice must be given to renew the Contract for additional increments. 3.0.3 A Contract, approved by the City Council and signed by the Mayor, shall become the document that authorizes the Contract to begin, assuming the insurance requirements have been met. Each section contained herein, any addenda and the response (Proposal) from the successful bidder shall also be incorporated by reference into the resulting Contract. 3.0.4 No price escalation will be allowed during the initial term of the Contract. If it is mutually decided to renew beyond the initial period and the Contractor requests a price increase, the Contractor shall provide documentation on the requested increase. The City reserves the right to accept or reject price increases, to negotiate more favorable terms, or to terminate (or allow to expire) without cost, the future performance of the Contract. 3.0.5 The total actual expenses shall not exceed the amount allowed by the project Contract, including any renewal extensions thereof, unless amended by written agreement. 3.1 Agreement Forms 3.1.1 After award, the Proposer will be required to enter into a written contract with the City. 3.1.2. Termination for Cause. In the event that Contractor defaults in the performance or observance of any covenant, agreement or obligation set forth in the Contract, and if such default remains uncured for a period of seven (7) days after notice thereof shall have been given by City to Contractor (or for a period of fourteen (14) days after such notice if such default is curable but requires acts to be done or conditions to be remedied which, by their nature, cannot be done or remedied within such 14 -day period and thereafter Contractor fails to diligently and continuously prosecute the same to completion within such 14 -day period), then City may declare that Contractor is in default under the Contract. 3.1.3 Termination for Convenience. The Contract may be terminated at any time, in whole or in part, upon the mutual written agreement of the parties. City may also choose to terminate the Contract at any time by delivering to Contractor 10 -days' advance written notice of intent to terminate. 3.1.4 Remedies. If Contractor is in default of the Contract and has not cured said default as set forth in Section 3.1.2 above, the City may take any one or more of the following steps, at its option: 3.1.4.1 by mandamus or other suit, action or proceeding at law or in equity, require Contractor to perform its obligations and covenants under the Contract, or enjoin any acts or things which may be unlawful or in violation of the rights of the City under the Contract, or obtain damages caused to the City by any such default; 3.1.4.2 have access to and inspect, examine and make copies of all books and records of Contractor which pertain to the project; 3.1.4.3 declare a default of the Contract, make no further disbursements, and demand immediate repayment from Contractor of any funds previously disbursed under the Contract; 3.1.4.4 terminate the Contract by delivering to Contractor a written notice of termination; and/or RFP FOR TREE REMOVAL, GRUBBING AND GRADING SERVICES — 2011 Page 4of7 3.1.4.5 take whatever other action at law or in equity may be necessary or desirable to enforce the obligations and covenants of Contractor under the Contract, including but not limited to the recovery of funds. 3.1.4.6 No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right of City to enforce the same or to obtain relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation thereof at any later time or times. In the event that City prevails against Contractor in a suit or other enforcement action under the Contract, Contractor agrees to pay the reasonable attorneys' fees and expenses incurred by City. 3.2 Terms of Payment 3.2.1 Invoices for services authorized under this Contract shall be submitted on a monthly basis and will be paid within forty-five (45) days after receipt of an original invoice and after services are delivered and have been accepted. 3.2.2 For accounting purposes, all invoices shall contain a sufficient level of detail regarding all services provided and allowable expenses incurred. 3.2.3 All invoices and supporting documentation shall be submitted at the intervals as agreed upon via US mail to: City of Waterloo Planning and Zoning Department, attn: Tree Removal and Grubbing Project (18th Street Site), 715 Mulberry Street, Waterloo, IA 50703. 3.2.4 City has the right, at its discretion, to deny payment for any work by any Contractor if the total actual expenses exceed the amount allowed by the project Contract, including any renewal extensions thereof. The Contractor is not obligated to continue performance of services under this Agreement or otherwise incur costs in excess of the total actual expense allowed unless an amendment to the Contract is approved, and the City notifies the Contractor, in a written amendment, of the City's acceptance of the revised total actual expense allowed. 3.2.5 The City may withhold payment for reasons including, but not limited to, the following: unsatisfactory job performance or progress, defective work, disputed work, failure to comply with material provisions of the Contract, third party claims filed or reasonable evidence that a claim will be filed or other reasonable cause. RFP FOR TREE REMOVAL, GRUBBING AND GRADING SERVICES — 2011 Page 5of7 SECTION VII GENERAL TERMS AND CONDITIONS 1. LANGUAGE, WORDS USED INTERCHANGEABLY - The word CITY refers to the CITY OF WATERLOO, IOWA throughout these Instructions and Terms and Conditions. Similarly, PROPOSER refers to the person or company submitting an offer to sell its goods or services to the CITY, and CONTRACTOR refers to the successful bidder. 2. PROPOSER QUALIFICATIONS - No Proposal shall be accepted from, and no Contract will be awarded to, any person, firm or corporation that is in arrears to the City upon debt or Contract, that is a defaulter, as surety or otherwise, upon any obligation to the City, or that is deemed irresponsible or unreliable by the City. if requested, Proposers shall be required to submit satisfactory evidence that they have a practical knowledge of the particular supply/service proposal and that they have the necessary financial resources to provide the proposed supply/service as described in this Request for Proposal. 3. SPECIFICATION DEVIATIONS BY THE PROPOSER/ OFFEROR - Any deviation from this specification MUST be noted in detail, and submitted in writing in the Proposal. Completed specifications should be attached for any substitutions offered, or when amplifications are desirable or necessary. The absence of the specification deviation statement and accompanying specifications will hold the Proposer strictly accountable to the specifications as written herein. Failure to submit this document of specification deviation, if applicable, shall be grounds for rejection of the item when offered for delivery. If specifications or descriptive papers are submitted with Proposals, the Proposer's name should be clearly shown on each document. 4. COLLUSIVE PROPOSAL - The Proposer certifies that the proposal submitted by said Proposer is done so without any previous understanding, agreement or connection with any person, firm, or corporation making a proposal for the same Contract, without prior knowledge of competitive prices, and it is, in all respects, fair, without outside control, collusion, fraud or otherwise illegal action. 5. SPECIFICATION CHANGES, ADDITIONS AND DELETIONS - All changes in Proposal documents shall be through written addendum. Verbal information obtained otherwise will NOT be considered in awarding of Proposals. 6, PROPOSAL CHANGES - Proposals, amendments thereto, or withdrawal requests received after the time advertised for Proposal opening, will be void regardless of when they were mailed. 7. HOLD HARMLESS AGREEMENT - The Contractor agrees to protect, defend, indemnify and hold harmless the City of Waterloo, its officers and employees, State of Iowa, their agencies and agents, from any and all claims and damages of every kind and nature made, rendered or incurred by or in behalf of every person or corporation whatsoever, including the parties hereto and their employees that may arise, occur, or grow out of any acts, actions, work or other activity done by the Contractor, its employees, subcontractors or any independent contractors working under the direction of either the Contractor or subcontractor in the performance of this Contract. 8. PROPOSAL REJECTION OR PARTIAL ACCEP- TANCE - The City reserves the right to reject any or all Proposals. The City further reserves the right to waive technicalities and formalities in Proposals, as well as to accept in whole or in part such Proposals where it is deemed advisable in protection of the best interests of the City. 9. PROPOSAL CURRENCY/LANGUAGE - All proposal prices shall be shown in US Dollars ($). All prices must remain firm for the duration of the Contract regardless of the exchange rate. All proposal responses must be submitted in English. 10. PAYMENTS - Payments will be made for all goods/services delivered, inspected and accepted within 45 days and on receipt of an original invoice, 11. MODIFICATION, ADDENDA & INTERPRETATIONS - Any apparent inconsistencies, or any matter requiring explanation or interpretation, must be inquired into by the Proposer in writing at least 72 hours (excluding weekends and holidays) prior to the time set for the Proposal opening. Any and all such interpretations or modifications will be in the form of written addenda. All addenda shall become part of the Contract documents and shall be acknowledged and dated on the signature page. 12. LAWS AND REGULATIONS - All applicable State of Iowa and federal laws, ordinances, licenses and regulations of a governmental body having jurisdiction shall apply to the award throughout as the case may be, and are incorporated here by reference. 13. SUBCONTRACTING - No portion of this Proposal may be subcontracted without the prior written approval by the City. 14. ELECTRONIC SUBMITTAL - Telegraphic and/or proposal offers sent by electronic devices (e.g. facsimile machines) are not acceptable and will be rejected upon receipt. Proposing firms will be expected to allow adequate time for delivery of their proposal either by airfreight, postal service, or other means. 15. CANCELLATION - Either party may cancel the award in the event that a petition, either voluntary or involuntary, is filed to declare the other party bankrupt or insolvent or in the event that such party makes an assignment for the benefit of creditors. RFP FOR TREE REMOVAL, GRUBBING AND GRADING SERVICES — 2011 Page 6 of 7 16. ASSIGNMENT - Proposer shall not assign this order or any monies to become due hereunder without the prior written consent of the City. Any assignment or attempt at assignment made without such consent of the City shall be void. 17. EQUAL OPPORTUNITY - The successful firm agrees not to refuse to hire, discharge, promote, demote, or to otherwise discriminate in matters of compensation against any person otherwise qualified solely because of age, race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, citizenship status, disability, or veteran status. 18. TAXES - The City of Waterloo is exempt from sales tax and certain other use taxes. Any charges for taxes from which the City is exempt will be deducted from invoices before payment is made. 19. PROPOSAL INFORMATION IS PUBLIC -- All documents submitted with any proposal and the proposal shall become public documents and subject to Iowa Code Chapter 22, which is otherwise known as the "Iowa Open Records Law". By submitting any document to the City of Waterloo in connection with a proposal, the submitting party recognized this and waives any claim against the City of Waterloo and any of its officers and employees relating to the release of any document or information submitted. RFP FOR TREE REMOVAL, GRUBBING AND GRADING SERVICES — 2011 Page 7 of 7 Each submitting party shall hold the City of Waterloo and its officers and employees harmless from any claims arising from the release of any document or information made available to the City of Waterloo arising from any proposal opportunity. Nita, B•r. mapdal awn:* la EYd11dtt CASIM, THa map ol m aa rem. no Willy Nra 4 an d M at arnrrcy d 1.v d.aa taUaaN4 haaln, li•a u ptaaaM or *Aid e cs Heµ m,sry.Ms, HAmmer.9aEgg eau* Ammer. hb a MY ampler as TM CdaiYNIN$1p nom' am wavrfy. asozrao M.Mrd. •dawn roma ivrfM Mwmlu non. on WAmM and aaplacal,dirirhex ryfa r U,r enwg Nnaai. Lhasa aheaadreialb 411c$11 1,442..4.01,1•01.$14 dash. gc. *abed al Ulm aara WA Cooly lbwawfa My rot calaplrN waalama hdrmlatiM. Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD A1 -Large STEVE SCHMITT Al -Large CITY OF WATERLOO, IOWA WASTE MANAGEMENT SERVICES 3505 EASTON AVE. WATERLOO, IA 50702 (319) 291-4553 FAX (319) 291-4523 LARRY N. SMITH SUPERINTENDENT Council Communication City Council Meeting: 9/19/2011 Prepared: 9/13/2011 Dept. Head Signature: # of Attachments: 2 ' 1/1961/ bil SUBJECT: Code of Ordinances Chapter 3 Solid Waste Collection and Disposal Submitted by: Larry N. Smith, WMS Superintendent Recommended City Council Action: Approval of changes to the Code of Ordinances completed by Chris Wendland from the City Attorneys Office. Summary Statement: Changes in Chapter 3 Solid Waste Collection & Disposal, 4-3-1 Definitions and 4-3-5 Collection Rules and Regulations. See Attached. Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer 4-3-1: DEFINITIONS: PERSON: Each individual single person or head of each family occupying a separate family d-weltin , firm er-corporation, partnership or other entity, or any employee or agent thereof 4-3-5: COLLECTION RULES AND REGULATIONS: G. Authorized Collectors: No person other than the agents of the city or persons so authorized by it pursuant to Article A of this chapter shall collect or transport garbage, refuse or yard w, ,,i, l through or upon the streets or alleys of the city. (Ord. 4482, 5-29-2001) J. Vehicle Requirements: Any person, including employees of the city, hauling trash, refuse, garbage, offal or other offensive substances in a vehicle of any kind over the streets of the city, shall equip the vehicle with a metal or canvas cover and shall keep such cover over the load carrying portion of the vehicle at all times, as necessary to prevent material from escaping. The cover shall be of sufficient size to fully cover any refuse being carried in the vehicle and to keep the refuse in place on such vehicle. The vehicle shall be so constructed that no drippings or seepings from any refuse carried therein can escape from the vehicle._,_If any of the material falls off or blows off or out of tl ar vehicle, the person hauling the same shall promptly clean up all of such materials. (Ord. 4482, 5-29-2001) Revised 4-3-1: DEFINITIONS: PERSON: Each individual, firm corporation, partnership or other entity, or any employee or agent thereof . 4-3-5: COLLECTION RULES AND REGULATIONS: G. Authorized Collectors: No person other than the agents of the city or persons so authorized by it pursuant to Article A of this chapter shall collect or transport garbage, refuse or yard waste through or upon the streets or alleys of the city. J. Vehicle Requirements: Any person, including employees of the city, hauling trash, refuse, garbage, offal or other offensive substances in a vehicle of any kind over the streets of the city, shall equip the vehicle with a metal or canvas cover and shall keep such cover over the Toad carrying portion of the vehicle at all times, as necessary to prevent material from escaping. The cover shall be of sufficient size to fully cover any refuse being carried in the vehicle and to keep the refuse in place on such vehicle. The vehicle shall be so constructed that no drippings or seepings from any refuse carried therein can escape from the vehicle. If any of the material falls off or blows off or out of the vehicle, the person hauling the same shall promptly clean up all of such materials. CITY OF WATERLOO Council Communication City Council Meeting: September 19, 2011 Prepared: September 13, 2011 Dept. Head Signature: AFJ # of Attachments: 2 SUBJECT: Expansion of Subpoena Powers Submitted by: Abraham Funchess, Jr., Executive Director - Waterloo Commission on Human Rights Recommended City Council Action: Approve the expanded language to subpoena a person. Summary Statement: Expenditure Required: Source of Funds Policy Issue Alternative Background Information: 2-10-5: POWERS AND DUTIES: E. To subpoena books, papers, records and any other real evidence necessary to the investigation of any complaint filed pursuant to this chapter. As further set forth below, the commission may also subpoena persons for testimony after notice of hearing has been issued. 1. The executive director, or designee, shall issue subpoenas. 2. Before a subpoena is sought to determine whether the agency should institute a contested case proceeding, the commission staff shall make a request in written form to the person having possession of the requested material or real evidence. The written request shall be hand delivered by a member of the commission staff or sent by certified mail, return receipt requested. Where a person fails to provide requested information a subpoena for the information may be issued. A subpoena may be issued not less than seven daysone day after the written request has been delivered to the person having possession of the requested materials. Subpoenas may be issued without prior oral or written requests where notice of a pending public hearing has been issued. 3. Every subpoena shall state the name of the commission, the purpose for which the subpoena is issued and the name and address of the party on whose behalf it was issued. 4. The subpoena shall be directed to a specific person, or their attorney, or an officer, partner or managing agent of any person who is not a natural person. The subpoena shall command that person to produce designated books, papers or other real evidence under his or her control at a specified time and place. Where a public hearing has been scheduled, the subpoena may command the person to whom it is directed to attend and give testimony concerning such records and evidence either before or at the hearing. 5. The subpoena shall be served either by personal service or by an official authorized by law to serve subpoenas or by any member of the commission staff by delivery of a copy thereof to the person named therein. 6. Where service is accomplished by personal service, proof of service will be acknowledgement of receipt by the person served or by the affidavit of the person serving the subpoena. 7. Upon prompt petition by the person to whom the subpoena is addressed, the executive director or designee may quash or modify a subpoena where it is demonstrated by the petitioner that reasonable cause exists to quash said subpoena. 8. Where a party fails to respond to a subpoena, the executive director or designee may authorize the filing of a petition for enforcement with the district court. 9. Subsequent to notification to a respondent of the approval of a hearing upon the merits of complaint, legal counsel, staff and respondent may employ prehearing discovery measures set forth in the Iowa Administrative Procedure Act, in addition to oral interviews and informal requests for documents and other materials and information, and subpoenas may issue for testimony of witnesses in furtherance of discovery and investigative purposes. The subpoena may require the person to attend to give testimony either before or at the hearing. CITY OF WATERLOO Council Communication City Council Meeting: September 19, 2011 Prepared: September 13, 2011 Dept. Head Signature: PH # of Attachments: SUBJECT: CHANGE ORDER NO. 1 Submitted by: Rick Curran, Facilities Manager, Leisure Services Recommended City Council Action: To request the City Council authorize Change Order No. 1 in the amount of Six Thousand Thirty Nine dollars and 00/100 ($6,039.00) for work being done by Failor Hurley Construction Corporation of Hudson for the PUBLIC MARKET IN'T'ERIOR DEVELOPMENT, 327 w. 3RD St., Waterloo, Iowa. Summary Statement This add is cost related to Black Hawk County Health Department recommendation for kitchen flooring for sanitary concerns, additional locations for FRP Panels and a deduction for one grease interceptor. Base Bid S212,000.00 Change Order No. 1 $ 6,039.00 Total $ 218,039.00 Expenditure Required: Source of Funds: Funding for this Change Order No. 1 is available through City Bonds and WDC allotment from Black Hawk County Gaming Association. Policy Issue: NA Alternative: NA Background Information: Original Contract approved by Council and signed July 18, 2011. CAT Grant completion date by 10/1/11. CITY OF WATERLOO Council Communication City Council Meeting: September 19, 2011 Prepared: September 14, 2011 Dept. Head Signature: C- # of Attachments: 1 SUBJECT: Fire Station Concrete Replacement & Repair Project Change Order #1 Submitted by: Craig Clark Building Official/Maintenance Administrator Recommended City Council Action: Approve recommendation of award of change order #1 in the amount $8,205.12 to Stickfort Construction of Hudson, IA in conjunction with Fire Station Concrete Replacement & Repair Project be received, placed on file and adopted. Summary Statement This change order is needed to remove a tank found in the parking lot and to dig out and compact a small area of the parking lot that did not meet compaction test. Expenditure Required $8,205.12 Source of Funds 410-22-1400-2151 Background Information: DRAFT AZA Document G701' - 2001 Change Order PROJECT (Name and address): CHANGE ORDER NUMBER: 001 OWNER: I] City of Waterloo Fire Station Site DATE: September 6, 2011 ARCHITECT: Repairs 115 Mulberry Street CONTRACTOR:ID Waterloo ,IA 50703 TO CONTRACTOR (Name and address): Stickford Construction Corp 2175 Sergeant Road, PO Box 447 Hudson, IA 50643 ARCHITECT'S PROJECT NUMBER: CONTRACT DATE: August 9, 2010 CONTRACT FOR: Sitework OTHER: THE CONTRACT IS CHANGED AS FOLLOWS: (Include, where applicable, any undisputed amount attributable 10 previously executed Consrntetion C an a Directive Add to Excavate for Fire Hydrant, Remove tank and backfill, and overexeavation of unsuitable soil. The original Contract Sum was The net change by previously authorized Change Orders The Contract Sum prior to this Change Order was The Contract Sum will be increased by this Change Order in the amount of The new Contract Sum including this Change Order will be The Contract Time will be increased by Zero ( 0) days. The date of Substantial Completion as of the date of this Change Order therefore is NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. $ $ 49,200.00 $ /"49 20.Q.OQ 5 05.12 $ 54405.12 NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER, ARCHITECT (Firm name) Stickford Construction City of W terlbo CONTRACTOR (Finn name) OWNER rnittante) 2175 Sergeant Road, p0 Box 447 715 Mulb �t:t Hudson, IA 50643 Waterloo, IA 50703 ADDRESS ADDRESS ADDRESS BY (Signature) (Typed name) DATE BY (Signature) BY (Signature) Jeff Stickford Ernest 0 Clark -Ma \ (Typed name) (Typed nate) 1 DATE DATE AZA Document 0101'" - 1001. Copyright 0 1979, 1907, 2000 and 2001 by The American Institute of Architects. A11 rights reserved. WAANIaOr This AIA Document is protected by d.a. Copyright Lax and International Treaties, Unauthorized reproduction or distribution of Chia AZA` D4aument, or any portion of it, may result in Severe civil and criminal penalties, and wi11 he prosecuted to the maximum extent possible under the law, Thin draft was produced by AIA software at 12c08,00 on 12/19/2008 under Order Uo.1000143511_1 which expires on 2/14/2009, and iv not for royale. pear $Otos: (400076481) D Ali FT AIA Document G7 01Ts - 2001 Change Order PROJECT (Name and address): CHANGE ORDER NUMBER: 001 City of Waterloo Fire Station Site Repairs 715 Mulberry Street Waterloo ,IA 50703 TO CONTRACTOR (Name and address); Stickford Construction Corp 2175 Sergeant Road, PO Box 447 Hudson, IA 50643 DATE: September 6, 2011 ARCHITECT'S PROJECT NUMBER: CONTRACT DATE: August 9, 2010 CONTRACT FOR: Sitework OWNER: 0 ARCHITECT: 0 CONTRACTOR:-® OTHER: 0 THE CONTRACT IS CHANGED AS FOLLOWS: (Include, where applicable, any undisputed amount attribrrtabie to previously executed Construction C ang-,Direcfive,0 Add to Excavate for Fire Hydrant, Remove tank and backfill, and overexcavation of unsuitable soil. The original Contract Sum was The net change by previously authorized Change Orders The Contrast Sum prior to this Change Order was The Contract Sum will he increased by this Change Order in the amount of The new Contract Sum including this Change Order will be The Contract Time will be increased by Zero (0) days. The date of Substantial Completion as of the date of this Change Order therefore Is $ 49 200.00 $ 0. 0 $ ,t 00 $ J 5 05,12 05.12 NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. ARCHITECT (Firm name) ADDRESS BY (Signature) (Typed name) DATE Stickford Construction Ci of W CONTRACTOR (Flim name) OWNER ( 2175 Sergeant Road, PO Box 447 715 Mulb Hudson, IA 50643 Waterloo, ADDRESS ADDRESS BY (Signature) BY (Signature) Jeff Stickford Ernest G C rk-a a or (Typed sours) (Typed tta►��- DATE DATE AZA Document 0701` - 2001. Copyright 0 1979, 1907, 2000 and 2001 by The American Institute of Architects. All rights reserved. WARNING' This ASA' Document le protected by U.s. copyright raw and International Treatise. Unauthorized reproduction or distribution of Ghia AIA` Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law, This draft way produced by AIA software at 12100'00 on 12/19/2000 under Order No.1000241577_1 which expires on 2/14/2009. Arid la not for resale. Oder Notes' 140806769011 CnnsrrllC110n Corpor2 2175 sergbant Rd. • P.O. Rex 447 • Hudson, IA 50843.319.998.9!10. 818.989.9300 Fax September 6th, 2011 Samuels Group 313E,5th St. Waterloo, IA 50703 Waterloo Fire Station Headquarters E 3rd St. Waterloo, IA 50701 Stickfort Construction Is requesting the following change order for work performed at the Waterloo Fire Station Headquarters project. 1,} Excavate and backfill for fire hydrant work performed by the Waterloo Water Works a. 315 excavator b. 303 mini excavator c. Laborer d. Roller e. Skid loader Total for change order #2 7.5 hrs. @ $120.00/hr 2 hrs. @ $70,00/hr 8.5 hrs. @ $40.00/hr 1 hr @ $60.00/hr 3 hrs. @ $70.00/hr 2,} Excavate, remove tank and backfill for Underground Storage Tank f. 315 excavator 4 hrs. @ $120.00/hr g. Laborer 2 hrs. @ $40.00/hr h. Roller 1 hr @ $60.00/hr 1 Skid loader 1 hr. @ $70.00/hr 1. Dump Truck 2 hrs @ $75,00/hr k. Dump Fee for concrete 2 ea @ $30,00 Total for change order #2 $900.00 $140,00 $340.00 $60.00 $210.00 $1,650,00 $480.00 $80.00 $60.00 $70,00 $150.00 $60.00 $900.00 3.) Over Excavation of 1510 sf in parking lot designated unsuitable by Team Services I. 315 excavator 3 hrs. @ $120,00/hr $360,00 m, Roller 2 hrs. @ $60.00/hr $120,00 n. Skid loader 4 hrs. @ $70,00/hr $280,00 o. Dump Truck 9 hrs. @ $75.00/hr $675.00 p. Stabilization Rock 1O3.4tons@ $11.80/ton $1,220.12 Total for change order 113 $2,655.12 ResWct ally ubmitted ic fort Grading • Site Utilities • Demolition Construction Corirorah 2175 Sergeant RC • P.O Box 447 • 1-1e4dson, 1A 5004:1 • 319-908-9100 • 319.980.9300 Fax September 6th, 2011 Samuels Group 313 E. 5th St. Waterloo, IA 50703 Waterloo Fire Station Headquarters E 3rd St. Waterloo, IA 50701 Stickfort Construction is requesting the following change order for work performed at the Waterloo Fire Station Headquarters project. 1.) Excavate and backfill for fire hydrant work performed by the Waterloo Water Works a. 315 excavator 7.5 hrs. @ $120.00/hr $900.00 b. 303 mini excavator 2 hrs. @ $70.00/hr $140.00 c. Laborer 8.5 hrs. @ $40.00/hr $340.00 d. Roller 1 hr @ $60.00/hr $60,00 e. Skid loader 3 hrs. @ $70.00/hr $210.00 Total for change order #2 $1,650.00 2.) Excavate, remove tank and backfill for Underground Storage Tank f. 315 excavator 4 hrs. @ $120.00/hr g. Laborer 2 hrs. @ $40.00/hr h. Roller 1 hr @ $60.00/hr i. Skid loader 1 hr. @ $70.00/hr j. Dump Truck 2 hrs @ $75.00/hr k. Dump Fee for concrete 2 ea @ $30.00 Total for change order #2 $480.00 $80.00 $60.00 $ 70.00 $150.00 $60.00 $900.00 3.) Over Excavation of 1510 sf in parking lot designated unsuitable by Team Services I. 315 excavator 3 hrs. @ $120.00/hr $360.00 m. Roller 2 hrs. @ $60.00/hr $120.00 n. Skid loader 4 hrs. @ $70,00/hr $280,00 o. Dump Truck 9 hrs. @ $75.00/hr $675.00 p. Stabilization Rock 103.4tons@ $11.80/ton $1,220.12 Total for change order 143 $2,655.12 Res) 1 ct ullly Submitted =f ties fort Grading *Site Utilities Demolition CITY OF WATERLOO Council Communication City Council Meeting: September 19, 2011 Prepared: September 8, 2011 Dept. Head Signature: # of Attachments: SUBJECT: Submitted by: 16(1,?Nr Request to set date of hearing for the rental of Three (3) Motor Graders to support snow operations Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statement: Rental of three (3) additional motor graders to support snow operations Expenditure Required: Estimated $4000 per month; per unit Source of Funds: Road Use (Street Department Operational) Policy Issue: NA Alternative: NA Background Information: Request the City Council adopt resolutions to preliminarily approve the request for the bid document and specifications for the rental of three (3) motor graders to support snow operations and instruct the City Clerk to publish notice of hearing on bid document, specifications etc, as October 3, 2011. CITY OF WATERLOO wI Council Communication City Council Meeting: OQ/19/11 Prepared: o9/os/ii Dept. Head Signature: Dan Trelka, Director of Safety Services # of Attachments: fo(3 (v(( SUBJECT: Permission to seek sealed bids for the Police Department Armored Law Enforcement Tactical vehicle set date of hearing. Submitted by: Dan Trelka, Director of Safety Services Recommended.. City .Council Action: Authorize the Police Department to seek bids for Armored Law Enforcement Vehicle and set the date of hearing for October 3rd, 2011. Summary Statement This unit will replace the current aging tactical vehicle. Expenditure Required Approved grant funds will be utilized. Source of Funds Grant Funds Policy Issue None Alternative None Background Information: This new vehicle will provide additional protection of police personnel engaged in tactical incidents and will replace our current tactical vehicle that is aging and has outdated equipment and armor. Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Wards BOB GREENWOOD At -Large STEVE SCHMITT 4t -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street ® Waterloo, Iowa 50703-57$3 e (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Comrrutaity Planning & Development Director CITY OF WATERLOO Council Communication City Council Meeting: September 19, 2011 Prepared: September 14, 2011 Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 toh 112-6U SUBJECT: Request by Patrick B. Rooff (for Pat's Auto Salvage) to vacate, sell, and convey a portion of Lowell Avenue generally located between Mitchell Avenue and Regal Avenue, for the purpose of utilizing this area for fencing in as a part of the Pat's Auto Salvage yard area, for $1,400.00. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Set a date of hearing to vacate, sell, and convey a portion of Lowell Avenue to Patrick B. Rooff, generally located between Mitchell Avenue and Regal Avenue, for the purpose of expanding the Pat's Auto Salvage business use area, for $1,400.00 Summary Statement: As you may recall, staff has been working with Pat's Auto Salvage for the vacate, sale, and conveyance of several alleys, portions of right-of-way, etc. This last portion to be vacated is Lowell Avenue from Regal to Mitchell. The previous areas vacated, sold, and conveyed did not have any easements areas within them, whereas this portion did require the retention of easements for utilities. Staff and the applicant have worked out the easement requirements and are now ready to once again move forward on this portion. This will allow the applicant to move forward with some building construction and some fence construction. The area to be vacated, Lowell Avenue street portion (red area) to the north side of Mitchell and west of the current Pat's main office site, is shown on the attached map. Pat, or relatives, owns all of the business sites or residences along this street frontage. An easement will be retained for utility and emergency access purposes. Assessed value price per square foot is $6,240 (at half price due to easement). The applicant has an appraisal for a per square foot price for the area, which equates to a $2, 800.00 amount (which would be $1,400 at half price due to easement). Offer price is $1,400.00. Expenditure Required: NA Source of Funds: NA Policy Issue: Sale of City Property and Economic Development Alternative: Not vacate CITY WEBSITE: wvvwci.waterloo.ia.us WE'RE WORKING FOR YOU An Equal OppartunitylAffirmutive Action'Empiayer r1 1-12 01.E Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Commonly Planning & Development Director Council Communication City Council Meeting: 09/19/11 Prepared: 09/16/11'E /{ Dept. Head Signature: tall # of Attachments: 10 SUBJECT•, Resolution approving setting date of hearing for a request by the Northeast Iowa Food Bank, Inc. to execute a Property Exchange Agreement to sell and convey city owned property located at 123 Stanley Court and surrounding property including Stanley Court and Lot 22 of Parkview for $1.00, and city to acquire the existing Food Bank site at 106-116 East 11th Street in the future for $343,770.00 plus up to $5,000 in closing costs. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Approval. Summary Statement: The Northeast Iowa Food Bank, Inc. is requesting execution of a Property Exchange Agreement for the City of Waterloo to sell and convey land to the Food Bank for development of the proposed Food Bank facility as part of the Human Services Campus, and the City of Waterloo will acquire land from the Food Bank with their existing Food Bank facility is located at 106-116 East 11th Street. The acquisition price of the existing Food Bank site was calculated based on their assessed value, minus the value of the City property ($76,260) to be conveyed for $1.00. So in essence, the Food Bank is buying the City owned property to build their new $6.0 million warehousing facility, and we are buying their existing site when they are moved out for future continued redevelopment in the Rath area. Expenditure Required: $343370.00 plus up to $5,000 in closing costs Source of Funds: Bond and TIF funds Policy Issue: Sale and Acquisition of land Alternative: Do not sell or acquire the land CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer PROPERTY EXCHANGE AGREEMENT This Property Exchange Agreement (the "Agreement") is made and entered into as of , 2011, by and between Northeast Iowa Food Bank, Inc. (the "Food Bank") and the City of Waterloo, Iowa, (the "City"). RECITALS A. City considers development within the City to be a benefit to the community and has adopted the Rath Urban Renewal and Redevelopment Plan (the "Plan"), and within the Plan has designated a geographic area of the City as the "Plan Area." B. City is the owner of certain real property located within the Plan Area, which Food Bank has targeted for construction of a new office, warehouse and distribution facility (the "Project") in furtherance of the objectives of the Plan. The property owned by City is legally described on Exhibit "A" attached hereto (the "City Property"). C. Food Bank is the owner of certain real property located within the Plan Area, and City is willing to purchase said property to assist Food Bank in undertaking the Project. The property owned by Food Bank is legally described on Exhibit "B" attached hereto (the "Food Bank Property"). D. Each party desires to exchange its respective property with the other party on the terms set forth in this Agreement. AGREEMENT NOW, THEREFORE, in consideration of the mutual promises exchanged herein between the parties and for other consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1. Conveyance of City Property. Subject to the conditions set forth in this Agreement, at the First Closing (defined below) City shall convey to Food Bank fee simple title to the City Property in consideration of the promises made by Food Bank herein, in consideration of Food Bank's payment to City at the First Closing of the sum of $1.00 and in consideration of benefits expected to accrue to the community's welfare by Food Bank's operations undertaken in the expanded and improved warehouse and distribution facility contemplated by this Agreement. On the First Closing Date (defined below), City shall deliver to Food Bank a special warranty deed fox the City Property free and clear of all liens, claims, and encumbrances except: (a) easements, conditions, and restrictions of record; (b) general utility and right-of-way easements serving the City Property; and (c) restrictions imposed by local zoning ordinances and other applicable law. City will deliver to Food Bank an abstract of title for the City Property, updated within thirty (3 0) days of the First Closing Date. The abstract shall show marketable title in City in conformity with this Agreement, Iowa law, and title standards of the Iowa State Bar Association. City shall make every reasonable effort to promptly perfect title. The abstract shall following demolition. City and Food Bank agree that Food Bank is not assuming liability for, or responsibility for, the cleanup of any environmental conditions currently existing on the City Property. If environmental conditions prevent, or substantially and adversely affect, the construction of the Project Improvements, and if City is unwilling or unable to obtain funds for cleanup of the City Property, then Food Bank, at its sole discretion and without recourse of any kind against City, may terminate this Agreement without assuming any liability or responsibility for cleanup of said environmental conditions on the City's Property. 6. Representations and Warranties of Food Bank. Food Bank hereby makes the following representations and warranties with respect to the Food Bank Property. Said representations and warranties are true and correct in all material respects on the date of the Agreement and shall be true and correct in all material respects as of the Second Closing. A. There are no claims, disputes, actions, or proceedings existing against or affecting the Food Bank Property that relate to environmental laws or permits and there are no hazardous substances on the Food Bank Property, Food Bank is not subject to and is not currently operating under any compliance or consent order, schedule, decree, or agreement issued or entered into under any environmental law. B. Food Bank has provided to City a copy of all environmental reports, surveys or studies in its possession in respect of the Food Bank Property. C. The execution, delivery and performance of this Agreement and the Second Closing will not conflict with any provision of law applicable to Food Bank nor result in any breach of any provision of or constitute a default under any agreement or instrument to which Food Bank is a party and which would affect the marketable title or City's use of the Food Bank Property. D. Food Bank is not prohibited from consummating the transaction contemplated in this Agreement by any law, regulation, agreement, instrument, restriction, order or judgment. E. Each person who executes and delivers this Agreement and all documents to be delivered hereunder is and shall be authorized to do so on behalf of Food Bank, 7. Representations and Warranties of City. City hereby makes the following representations and warranties with respect to the City Property. Said representations and warranties are true and correct in all material respects on the date of the Agreement and shall be true and correct in all material respects as of the First Closing. A. There are no claims, disputes, actions, or proceedings existing against or affecting the City Property that relate to environmental laws or permits. City is not subject to and is not currently operating under any compliance or consent order, schedule, decree, or agreement issued or entered into under any environmental law. 3 specifies the nature of the default. If the defaulting party does not cure the default within thirty (30) days, or within such other period to which the parties may mutually agree, then the non - defaulting party shall be entitled to exercise any right or remedy available under this Agreement or applicable law, and the prevailing party shall also be entitled to obtain judgment for its costs and reasonable attorneys' fees. 14. Costs and Expenses. Unless specifically provided to the contrary in this Agreement, each party shall bear all cost and expense of any type or nature whatsoever resulting from or arising in connection with any action that is necessary or expedient for such party to perform its duties as provided in this Agreement, and neither party shall have any claim or right of reimbursement or setoff against the other for any such cost or expense. 15. Specific Performance. Because a party may be irreparably damaged if the other party fails to perform its obligations under this Agreement, the remedies of injunction and specific performance, in addition to any other remedies allowed by applicable law, shall be available to each party. The reasonable attorneys' fees and costs incurred by the prevailing party shall be borne by the other party. 16. Cooperation. Each party agrees to cooperate in good faith with the other party in connection with the performance of the other party's obligations hereunder or matters otherwise contemplated hereby. City agrees to provide reasonable assistance to Food Bank in pursuing available state and federal grants; provided, however, that City makes no representation or promise that it will be successful in helping Food Bank to secure additional funding. 17. No Joint Venture. Nothing in this Agreement shall, or shall be deemed or construed to, create or constitute any joint venture, partnership, agency, employment, or any other relationship between the City and Food Bank nor to create any liability for one party with respect to the liabilities or obligations of the other party or any other person. 18. Notices. Any notice under this Agreement shall be in writing and shall be delivered in person, by United States registered or certified mail, postage prepaid, or by facsimile (with an additional copy delivered by one of the foregoing means), and addressed: (a) if to City, at 715 Mulberry Street, Waterloo, Iowa 50703, facsimile number 319-291-4571, Attention: Mayor, with copies to the City Attorney and the Community Planning and Development Director. (b) if to Food Bank, at 106 East 11th Street, Waterloo, Iowa 50703, facsimile number 319-291-4571, Attention: Executive Director. Delivery of notice shall be deemed to occur (i) on the date of delivery when delivered in person, (ii) three (3) business days following the date of deposit if mailed by United States registered or certified mail, postage prepaid, or (iii) when transmitted by facsimile so long as the sender obtains written electronic confirmation from the sending facsimile machine that such 5 NORTHEAST IOWA FOOD BANK, INC. CITY OF WATERLOO, IOWA By: Title: By: Title: 7 By: Ernest G. Clark, Mayor Attest: Suzy Schares, City Clerk EXHIBIT "B" Legal Description of Food Bank Property Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: 09/19/11 Prepared: 09/16/11 Dept. Head Signature: li # of Attachments: 7 SUBJECT: Resolution approving setting date of hearing for a request by the Northeast Iowa Food Bank, Inc. to vacate Stanley Court located north of Lafayette Street. Submitted by Aric Schroeder, City Planner Recommended City Council Action: Approval. Summary Statement; The Northeast Iowa Food Bank, Inc. is requesting to vacate the public Stanley Court located north of Lafayette Street to incorporate the area into the new Food Bank facility as part of the Human Services Campus, Once vacated, the street would be conveyed to the Food Bank alone with other property in the area as part of a property exchange agreement. There are two properties, 1617 and 1629 Lafayette Street, that have their primary access from Stanley Court, so an access and utility easement will need to be retained for the benefit of these properties. At their August 2, 2011 meeting, the Planning and Zoning Commission recommended approval of the street vacate. Please find attached to this letter a legal description of the area to be vacated, staff repor4 aerial photograph, and site photographs. Expenditure Required: None Source of Funds; N/A Policy Issue: Vacate of public right-of-way Alternative: Do not vacate the street Background Information: The Food Bank is requesting to vacate the street and convert it into a private access for the proposed Food Bank facility. An access and utility easement will be retained for the benefit of 1617 and 1629 Lafayette Street, so that they will be able to use the private drive as access to their properties. There CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer REQUEST: APPLICANT(S): GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: BUFFERS REQUIRED/ NEEDED: DRAINAGE: DEVELOPMENT HISTORY: FLOODPLAIN: PUBLIC /OPEN August 2, 2011 Request to vacate Stanley Court, to allow for the development of the new Northeast Iowa Foodbank. Northeast Iowa Foodbank. The applicant is requesting to vacate the existing Stanley Court and convert it into a private access for the proposed Northeast Iowa Foodbank. The request would not appear to have a negative impact on the surrounding neighborhood. Currently two homes exist that use the street for access and would have an agreement to continue to use the street for access. The request would not appear to have a negative impact on vehicular and pedestrian traffic movements in the area. The Cedar Valley Lakes Trail is located approximately 1/4 of a mile to the south along the north side of the Cedar River. . The property in question has been zoned "M-2" Heavy Industrial District since adoption of the Zoning Ordinance in 1969. North — One and two residences zoned "R-3" Multiple Residence District, and "C-2" Commercial District. South- Rath Administration Office Building, zoned "M-2" Heavy Industrial District. East- Existing heavy industrial development, zoned "M-2" Heavy Industrial District. West- Existing light industrial development, zoned "M-1" Light Industrial District. The request would not require any buffering by ordinance standards. The proposed vacated right-of-way would not have an adverse impact on drainage in the area. The majority of the surrounding area was developed in the early 1900s to the 1940s, and the area comprises of a mix of development ranging from residential to heavy industrial. The land in question is located within the Zone -X, and is protected by the flood control levee as indicated by the Federal Insurance Administration's Flood Insurance Rate Map 190025, dated July 18, 2011. The Cedar River is located 1/4 of a mile to the south, and Lafayette Park is located 2 blocks to the east at the southeast Stanley Court Vacate Page 1 STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: August 2, 2011 The request will not require any subdivision or platting. Staff recommends that Vacate be approved for the following reasons: 1. The request would not have a negative impact on the surrounding area, and would be a good buffer between the residential uses to the north and the industrial/commercial uses to the south, east and west. 2. The request is in conformance with the Comprehensive Plan and Future Land Use Map, and would be a good infill development project. With the condition that: 1. An agreement is in place to allow the existing houses to continue to access their properties from the vacated Stanley Court. Stanley Court Vacate Page 3 City of Waterloo Planning & Zoning Department 715 Mulberry Street, Waterloo, Iowa 50703 (319) 291-4366 gi Offer to Vacate and Purchase City Right -of -Way Request to Vacate Easement, Vacate Sidewalk, or Encroachment Agreement D Sale of City -Owned Property Northeast Iowa BOA, :2,07 Applicant: Food Bank Address: Phone No,: 319-235-0507 General Description of Property to Vacated (i.e.- alley between A St, &13 St, South of C St.): Stanley Court, North of Lafayette Street Legal description of area to be conveyed, vacated, or encroached: To be determined. 1. A non-refundable tiling fee(s) shall be made as follows (checks payable to City of Waterloo): - Right-of-way vacation One Hundred SeventyFive Dollar Filing Fee a Easement or sidewalk vacation — Seventy Five Dollar ($75.00) Filing Fee • Encroachment -- One Hundred Dollar ($100.00) Pilling Fee • Sale of city -owned property not required to be vacated ---No Fee a Any request not meeting the Sale of Property Policy --• One Hundred Dollar ($100,00) Fee 2. Offer Price*[Note: If the offer price meets the Sate of Property Policy (see attached) the request will not be required to be reviewed by the Building & Grounds Committee.] o Asking price (see attached Sale of Property Policy for how calculated): f U U • Deductions • May decrease price by 50% for area located within an easement: ® May decrease price for the City tax that will be collected on the land within 5 yrs (8 yrs inside of the CURA): • Costs (surveying & misc., demolition, remove of curbs, etc): Asking price —Deductions = Value of Property: Offer Price for Entire Area: Sib • Note: The above information is a summary of the Sale ofProperty Policy (see attached). Ali requests to vacate and purchase City right-of-way must be accompanied by a signed "Intent to Vacate" foan for each abutting property to the area to be vacated_ Any request that falls to meet the Sale of Property Polley shall not be forwarded to the Building and Grounds Commitee or City Council. Any such applicant shall need to request review to Building and Grounds through a City Council member. 03 Publication and Recording Fees*: At the time a buyer(s) has been selected, all publication costs and recording fees must be paid by the applicant. Applicant shall be responsible for collecting from other buyers. 4. Easement*: The following easement shall be retained: An access easement will be retained if requested by adjacent land owners. 5. Other: Please provide a site plan and[or aerial photo of the area to be vacated if the request involves additional construction as the reason for the request: pplicant Date *Not required for easement vacates sidewalk vacates or Encroachment Agreements 20 Legal Description Stanley Court Vacate The Forty (40) foot wide public Stanley Court as platted in Parkview in the City of Waterloo, Iowa lying Northerly of a line drawn between the Southeasterly comer of Lot 12 in Parkview to the Southwesterly corner of Lot 11 in Parkview and lying Southerly of the Southerly line of Lot 22 in Parkview, subject to the retention of an access and utility easement on the portion of vacated Stanley Court located Southerly of an Easterly extension of the Northerly line of Lot 13 in Parkview, said easement being for the benefit of Lot 11, Lot 12, and Lot 13 except the Westerly 18.75 feet in Parkview. Legal Description Stanley Court Vacate The Forty (40) foot wide public street known as Stanley Court, as platted in Parkview in the City of Waterloo, Iowa lying Northerly of a line drawn between the Southeasterly comer of Lot 12 in Parkview to the Southwesterly comer of Lot 11 in Parkview and lying Southerly of the Southerly line of Lot 22 in Parkview, subject to reservation of easements for ingress and egress and easements for access to public and private utilities facilities and infrastructure to operate, inspect, maintain, repair, reconstruct, and remove same in, upon, beneath, over and across that portion of vacated Stanley Court that is located Southerly of an Easterly extension of the Northerly line of Lot 13 in Parkview, said easement being for the benefit of Lot 11, Lot 12, and Lot 13 except the Westerly 18.75 feet of Lot 13, in Parkview. BUILDING & GROUNDS COMMITTEE September 19, 2011 4:45 p.m. Council Chambers Roll Call: Members: Chairperson Harold Getty Ron Welper Bob Greenwood Approval of Agenda, as proposed. NEW BUSINESS 1. Approval of request of Redonna Parker to vacate, sell and convey approximately 120 foot long portion of public alley located behind the home of 624 Adams Street located in Block 8 of Rose Hill Addition for $406.00 for the purpose of closing the alley and incorporating the area into the applicant's rear yard; and forward said request to the City Council agenda to set a date for public hearing—Submitted byAric Schroeder, City Planner. 2. Approval of request of Sean Duggan to purchase and move a 24' x 24' (576 square foot) detached garage from 910 West Shaulis Road in the amount of $500.00 in conjunction with property purchased as part of the West Shaulis Road Extension/Ansborough Avenue Reconstruction Project; and forward said request to the City Council agenda to set a date for public hearing— Submitted by Tim Andera, Associate Planner. ADJOURNMENT Suzy Schares City Clerk Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication Building and Grounds Meeting: SEPTEMBER 19, 2011 Prepared; September 14, 2012- Dept. Head Signature: . ;"Z'4., e- # of Attachments: 7 SUBJECT: Request to vacate, sell and convey an approximately 120' long portion of public alley located behind the home at 624 Adams Street in Block 8 of Rose Hill Addition to Redonna Parker for $406.00 for the purpose of closing the alley and incorporating the area into the applicant's rear yard. Submitted by: Aric Schroeder, City Planner Recommended Building and Grounds Action: Provide City Council with a recommendation on the request to vacate an approximately 120' long portion of public alley located behind the home at 624 Adams Street in Block 8 of Rose Hill Addition for the purpose of dosing the alley and incorporating the area into her rear yard. Staff recommends denial of the request to vacate the alley. Summary Statement: Transmitted herewith is a request to vacate, sell and convey the public alley located behind the home at 624 Adams Street in Block 8 of Rose Hill Addition for the purpose of closing the alley and incorporating the area into the applicant's rear yard. The applicant noted that she owned a portion of the alley as she purchased the vacated Wilkins Street in 1976 and could have closed down the alley any time in the last 40 years. Staff noted that the vacate in question had used a poor legal description that conveyed the section that is now used as alley. Johnson noted that by allowing the neighborhood to use the alley for the last 40 years a claim of adverse possession could be made by the neighbors to keep the alley open. The applicant noted that she had been paying taxes on that section of alley for the last 40 years. Staff is concerned with the request because of the irregularity that a portion of the alley may have inadvertently been vacated but the area has remained to be used by the public as a public alley, and the vacate request will only vcacate a portion of the alley and create a dead end alley, which is against City policy. At their May 3`d meeting, the Planning and Zoning Commission recommended 7-0 with one member abstaining to deny the request. Members noted that the alley had been in use for 40 years and allowing the alley to be closed would create difficulty in using the remaining alley. Members also noted that vacating a section of alley would be against City policy that does require the City to vacate the entire alley. CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer REQUEST: APPLICANT(S): GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: BUFFERS REQUIRED/ NEEDED: DRAINAGE: DEVELOPMENT HISTORY: FLOODPLAIN: PUBLIC SPACES: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: May 3, 2011 Request to vacate a portion of the public alley directly behind 624 Adams Street in Block 8 of Rose Hill Addition. Redonna Parker The applicant is requesting to vacate an approximately 120' long section of public alley located between her home and a vacant lot she owns located across the alley for the intention of closing the alley. The request could have a negative effect on the area as it could potentially prevent one of the residents on the block from utilizing a detached garage on their property. The request could potentially have a negative impact on vehicular movements as this would effectively eliminate thru- traffic for the alley and not provide any turnarounds for the remaining portions of alley. The Martin Luther King Jr. trail runs along Martin Luther King Jr. Drive about a half mile to the south. This property is zoned "R--2" One and Two Family Residence District and has been since the adoption of the Zoning Ordinance in 1969. The request would not require any buffering by ordinance standards. The proposed vacated alley would not appear to have an adverse impact on drainage in the area. The area consists of residential home built from 1900's to 1970's. The area in question is within Zone C indicating minimal risk of flooding as established by the Federal Emergency Management Association (FEMA) Flood Insurance Rate Map dated July 3, 1985. Sullivan park lies about a half mile to the west. Storm and sanitary sewer lines are located in both Adams Street and Cottage Street. The Future Land Use Map designates the area as Low Density Residential, and this request would be in compliance with such designation. The site is located within the Primary Growth Area as designated on the Growth Area Map within the Comprehensive Plan. Alley Vacate - 624 Adams Pd'161/ ams`Stre t Alley behind 624 Adams Street Proposed Vacate Area Cottage, Street 4 City of Waterloo Planning & Zoning Department 715 Mulberry Street, Waterloo, Iowa 50703 (319) 291-4366 ti Offer to Vacate and Purchase City Right -of -Way 0 Request to Vacate Easement, Vacate Sidewalk, or Encroachment Agreement U Sale of City -Owned Property ZeiX1s Appllcan l.��.,,� / f��.i�ddress: Gener Phone Ne0g g' 1 Desc 'pt' nof Proper Vac d (i e. Iley between A St. & B St., South of C St.}; � ce5/ C i fret/47 ez‘e Legal description of area to be conveye acfa `d'or encroac hec 1. A non-refiundable filing fee(s) shall be made as follows (checks payable to City of Waterloo): • Right-of-way vacation — One Hundred Dollar ($100,00) Filing Fee • Easement or sidewalk vacation, or Encroachment - Fifty Dollar ($50.00) Filing Fee • Sale of city -owned property not required to be vacated —No Fee • Any request not meeting the Sale of Property Policy — One Hundred Dollar ($100.00) Fee 2. Offer Price*[Note: If the offer price meets the Sale of Property Policy (see attached) the request will not be required to be reviewed by the Building & Grounds Committee.] • Asking price (see attached Sale of Property Policy for how calculated): g h • Deductions • May decrease price by 50% for area located within an easement: • May decrease price for the City tax that will be collected on the land within 5 yrs (8 yrs inside of the CUBA): • Costs (surveying & mise., demolition, remove of curbs, etc): f Asking price — Deductions = Value of Property: C Offer Price for Entire Area: Note: The above information is a summary of the Sale of Property Policy (see attached). All requests to vacate and purchase City right-of-way must be accompanied by a signed "Intent to Vacate" form for each abutting property to the area to be vacated_ Any request that fails to meet the Sale of Property Policy shall not be forwarded to the Building and Grounds Committee or City Council. Any such applicant shall need to request review to Building and Grounds through a City Council member. 3. Publication and Recording Fees*: At the time a buyer(s) has been selected, all publication costs and recording fees must be paid by the applicant. Applicant shall be responsible for collecting from other buyers. 4. Easement*: The following easement ahall be retained: 5. Other: Please provide a site plan and/or aerial photo of the area to be vacated if the request involves additional construction as the reason for the request p cant r, Date *Not required for easement vacates sidewalk vacates or Encroachment Agreements Page 65 Vacate alley behind 624 Adams Street Looking south at 624 Adams Street. Looking southwest at the vacant land owned by the applicant on the south side of the alley. Looking west down the alley at the proposed vacate area. Page 67 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward S BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Building & Grounds Committee Communication Building & Grounds Meeting: Se.tember 1 Prepared: September 14, 2011 Dept. Head Signature: Noel Anderson # of Attachments: -.. SUBJECT: Request by Sean Duggan to purchase a 24'x 24' (576 SF) detached garage from 910 West Shaulis Road in the amount of $500.00, which was acquired as a part of the Shaulis Road Extension Project. Submitted by: Noel Anderson, Community Planning & Development Director Recommended Finance Committee Action: Approval Summary Statement: The applicant is requesting to purchase a 24'x 24' (576 SF) detached garage that is located at 910 West ShauIis Road. The City has recently acquired the garage, as well as land from Grady Farms Dairy, Inc. in relation to the Shaulis Road Extension/Ansborough Avenue Improvements project. The applicant has noted that they would dismantle the structure and move it to their property, where they will reconstruct it. In discussion with the Iowa Department of Transportation Right of Way Department, they noted that any purchase price received from the garage would either have to go back into this project budget, or put into another federally funded roadway project, such as the Highway 63 reconstruction project. The money itself from the sale of the garage would not be going directly into the City's budget. Mr. Duggan has offered to pay $500.00 for the detached garage and relocate it himself. Staff believes the amount of money and work that he proposes to do seems fair. Allowing the sale of the garage will save on additional project demolition costs for the removal of the garage, Mr. Duggan has noted that once approval is received for the sale of the garage, he is ready to move it right away, as he wants to have the garage placed upon his property and reconstructed before cold weather arrives. Expenditure Required: None Source of Funds: N/A Policy Issue: Property Management CITY WEBSITE: www.ci.waterloa.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer DETACHED GARAGE RALLY APPRAISAL, LLC Page 16of58 To Whom It May Concern, My name is Sean Duggan. I am 42 years old, I am married to my wife Kristen, and have 8 children. I am a lifelong resident of Black Hawk County and plan to remain here indefinitely. am writing this letter today to offer a proposal of $500.00 to purchase a structure (garage) that is located at 910 W. Shaulis Road Waterloo, Iowa. It is my understanding that this property will be under construction for an extension of W. Shaulis Rd. I am unfamiliar with the protocol required to purchase a city -owned structure, but wish to disassemble and remove the garage prior to the scheduled construction of that area. I appreciate your consideration and look forward to a written or telephone response. I can be contacted at seanduggan8@yahoo.com or (319)269-7100. Thank you, Sean Duggan PUBLIC WORKS COMMITTEE September 19, 2011 4:50 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Ron Welper Harold Getty Approval of Agenda, as proposed. NEW BUSINESS 1. 2. Expenditure Authorization Request of Larry Smith, Superintendent of Waste Management Services Amount + Est. S� Expenditure $1,353.38 Purchase of uniforms $3,000.00 Purchase of uniforms ADJOURNMENT Suzy Schares City Clerk ARAMARK SS POLO COST QUANITY TOTAL COST S -XL $11.99 13 $155.87 2XL $19.99 9 $179.91 3XL $19.99 3 $59.97 4XL $19.99 $0.00 Code Enforcement $5.00 each for logo $75.00 CODE ENV. Efs i 75; ,10 3 4 31t5 0 SS COTTON S -XL $10.99 29 $318,71 ,_, :0 2XL - 6XL $17.65 18 $317.70 8 10 LT -SXLT $17.65 $0.00 5240 1 i 33% 30 LS COTTON S -XL $10.99 15 $164.85 il. 7 2XL-5XL $17.65 6 $105.90 3 LT-XLT $17.65 $0.00 2XLT-5XLT $17.65 $0.00 $1,302.91 $14.08 $ 40.8r; SS Class 2 Safety T -Shirt M -XL 16.99 21 $356.79 2 2XL 3XL 20.99 5 $104.95 4X 5X 29.99 1 $29.99 1 $491.73 3491.7 3 LS Class 2 Safety T -Shirt S -XL 20.99 3 $62.97 3 2XL-3XL 24.49 $0.00 4X -5X 33.99 $0.00 $62.97 !10-",2 97 MENS JEANS 28-42 $15.99 97 $1,551.03 33 50 44-54 $19.00 $0.00 $1,551.03 1;607.62 594.3.41 WOMENS JEANS Sizes 6-16 $15.00 3 $45.00 3 Size 18 $19.00 • $0.00 $45.00 $45_00 VESTS S - XL $13.99 30 $419.70 2 .5 23 2XL-5XL $16.99 18 $305.82 1 7 10 $725.52 54,i 97 3108.83 34 'A01 R7 Shipping & Handling .5339.82 x2.560.16 TOTAL COST $4,254.16 City Laundry SS POLO COST QUANITY TOTAL COST co:-. Ei,lf S -XL $24.00 13 $312.00 2XL $27.00 9 $243.00 3XL $27.00 3 $81.00 4XL $0.00 a+.' s.cr, pij SS COTTON S -XL $22.50 29 $652.50 sr c! 2XL - 6XL $24.50 18 $441.00 s 10 LT - 5XLT $24.50 $0.00 ;,:,:a+; si.ET fill LS COTTON S -XL $24.00 15 $360.00 r 2XL-5XL $27.00 6 $162.00 LT-XLT $27.00 $0.00 2XLT-5XLT $27.00 $0.00 $2,251.50 $2,,300 j ?,L! r) SS Class 2 Safety T -Shirt M -XL 15.5 21 $325.50 2XL 3XL 22.5 5 $112.50 4X 5X 22.5 1 $22.50 t $460.50 5,4%;-0 5o LS Class 2 Safety T -Shirt S -XL 21.95 3 $65.85 3 2XL-3XL 25.95 $0.00 4X -5X 25.95 $0.00 $65.85 MENS JEANS 28-42 $21.79 97 $2,113.63 44-54 $25.95 $0.00 $2,113.63'ti8�� .(,)- .,1,265 3 WOMENS JEANS - Sizes 6-16 $21.79 3 $65.37 Size 18 $25.79 $0.00 $65.37 55.3 VESTS S -XL $11.55 30 $346.50 2 _. 23 2XL-5XL $11.55 18 $207.90 10 $554.40 :"T34 2:51 .5'1"38 60 ;5R ; i w Shipping & Handling TOTAL COST $5,511.25 33.207 58 ARAMARK SS POLO COST QUANITY TOTAL COST S -XL $11.99 13 $155.87 2XL $19.99 9 $179.91 3XL $19.99 3 $59.97 4XL $19.99 $0.00 Code Enforcement $5.00 each for logo $75.00 C01)"- SA141TATv:41,1 10 1 111.89 975 00 :S ;17590 SS COTTON S -XL $10.99 29 $318/1 20 2XL - 6XL $17.65 18 $317.70 o LT - 5XLT $17.65 $0.00 $80 E 1 8396.33 LS COTTON S -XL $10.99 15 $164.85 8 7 2XL-5XL $17.65 6 $105.90 3 3 LT-XLT $17.65 $0.00 2XLT-5XLT $17.65 $0.00 $1,302.91 131,10 47 9929 88 SS Class 2 Safety T -Shirt M -XL 16.99 21 $356.79 21 2XL 3XL 20.99 5 $104.95 4X 5X 29.99 1 $29.99 1 $491.73 8491.73 LS Class 2 Safety T -Shirt S -XL 20.99 3 $62.97 3 2XL-3XL 24.49 $0.00 4X -5X 33.99 $0.00 $62.97 9; 7 9 MENS JEANS 28-42 $15.99 97 $1,551.03 38 59 44-54 $19.00 $0.00 $1,551.03 8607 69 13343.41 WOMENS JEANS Sizes 6-16 $15.00 3 $45.00 3 Size 18 $19.00 $0.00 $45.00 $4.5.06 VESTS S - XL $13.99 30 $419.70 2 5 23 2XL-5XL - $15.99 18 $305.82 1 7 10 $725.52 -1. 73488.8,3 L1491137 Shipping & Handling 9330.32 9-E.3.53 3 � TOTAL COST $4,254.16 City Laundry SS POLO COST QUANITY TOTAL COST ::oi)F_ -;ANif A ftnN S -XL $24.00 13 $312.00 2XL $27.00 9 $243.00 3XL $27.00 3 $81.00 4XL $0.00 1. i:, .:0 S251 00 SS COTTON S -XL $22.50 29 $652.50 0 20 2XL - 6XL $24.50 18 $44t00 10 LT - 5XLT $24.50 $0.00 5398 55 53c6 00 LS COTTON S -XL $24.00 15 $360.00 3 r 2XL-5XL $27.00 6 $162.00 = 3 LT-XLT $27.00 $0.00 2XLT-5XLT $27.00 $0.00 $2,251.50 ,273 00 2 00 SS Class 2 Safety T -Shirt M -XL 15.5 21 $325.50 =' i 2XL 3XL 22.5 5 $112.50 5 4X 5X 22.5 1 $22.50 $460.50 460 50 LS Class 2 Safety T -Shirt S -XL 21.95 3 $65.85 2XL-3XL 25.95 $0.00 4X -5X 25.95 $0.00 $65.85 555.55 MENS .MANS 28-42 $21.79 97 $2,113.63 Sri 9 44-54 $25.95 $0.00 $2,113.63 - 5828.02 51.285 6 i WOMENS JEANS Sizes 6-16 $21.79 3 $65.37 Size 18 $25.79 $0.00 $65.37 x65`7 VESTS S - XL $11.55 30 $346.50 2 5 23 2XL-5XL $11.55 18 $207.90 1 7 10 $554.40 S3,1 65 S138.00 5331 15 Shipping & Handling TOTAL COST $5,511.25 5515.15 SI ,041_62 BOARDS AND COMMISSIONS September 19, 2011 4:55 p.m. Council Chambers Roll Call: Members: Chairperson David Jones Steve Schmitt Carolyn Cole Approval of Agenda, as proposed. 1. Motion to receive and file Mayor Clark's recommendation of the following appointments: Appointee Board/Commission Expiration Date New or Re - Appointment Carole Gustafson Planning & Zoning Commission August 7, 2014 New Appointment ADJOURNMENT Suzy Schares City Clerk Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELTER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY DF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director CITY OF WATERLOO Council Communication Boards and Commissions Committee Meeting: September 19, 2011 Prepared: September 12, 2011 Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 SUBJECT: Appointment to Planning & Zoning Commission Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Appoint Carole Gustafson to the Planning & Zoning Commission with a term expiration date of 8/7/14. Summary Statement: Carole Gustafson is interested in being appointed to the Planning & Zoning Commission and would be replacing the expired term of Tom Powers. Expenditure Required: None Source of Funds N/A Policy Issue N/A Alternative: Do not appoint applicant and seek additional applications. Background Information: Carole Gustafson has noted her qualifications in serving on many non-profit boards and her experience working as a social worker for 35 years. CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Aetion'Employer FINANCE COMMITTEE September 19, 2011 5:00 pm. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of September 12, 2011 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Steve Jordan, Fire Marshal State Fire Marshal Fire Prevention Education Conference Ankeny, Iowa October 18-21, 2011 $695.00 Steve Grimm, Fire Inspector IAHO Conference Cedar Falls, Iowa October 6- 7, 2011 $125.00 Investigator Chopard Homicide Investigation Course Cedar Rapids, Iowa October 17-28, 2011 $1,395.00 Darryl Hartema, Fire Department Mechanic Inspection of new fire truck chassis at Spartan Chassis Incorporated Charlotte, Michigan September 21-22, 2011 $405.00 Officers Bovy & Bose Criminal Interdiction Sioux City, Iowa October 16-20, 2011 $284M0 Abraham L. Funchess, Human Rights Executive Director National Fair Housing Training Academy — Investigation Training Washington D.C. October 2- 7, 2011 $3,194.91 Jeff Siebel, Building Maintenance P1 -Residential Plumbing Inspector Exam Des Moines, Iowa September 13, 2011 $160.00 Greg Ahlhelm, Plans Examiner 2011 Hawkeye State Fire Safety Assoc Fire Prevention Education Conference Ankeny, Iowa October 20, 2011 $125.00 BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3000 (Cash) and Line Item 1512 (WPD Forf) in the amount of $30,000.00—Submitted by Captain David Mohlis. 2. Approve the project budget for MidAmerican Energy Plant Some Shade in the amount of $9,444.75—Submitted by Paul Huting, Leisure Services Director. 3. Approve the project budget for the Bahamas Target grant in the amount of $1,000.00— Submitted by Cammie Scully, Cultural & Arts Commission Director. 4. Approve the project budget to use BCRLF revenue for the Forge Industries site environmental work in the amount of $3,200.0—Submitted by Noel Anderson, Community Planning & Development Director. BILLS PAYMENT ADJOURNMENT Suzy Schares • City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. 5TAFF ONLY LINE ITEM USED OM 1:2_ /44) FY,r1/ r) --BUDGETED .9=%v`. GLS EXPENDED YTD THIS REQUEST /v25r 4-0 LEFT AFTER THIS REQUEST /rj (5-61 CO DATE /i%uJ l Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Steve Grimm) `1-: Sm_ er .. DATE: 090811 NAME OF CLASS 1 MEETING: IAHO Conference DESTINATION: Cedar Falls, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Oct.6 and 7 RETURN DATE: Oct.6 and 7 DATE(S) OF MEETING: Oct.6 and 7 PURPOSE OF TRAVEL: Attend IAHO Fall Conference- Certification & Recertification For Rental Inspectors WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ 0 YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING $125.00 REGISTRATION AIRFARE MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ $125.00 BUDGET LINE ITEM: 010-12-1400-1346 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE c•---C4-T-Y—O WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY4U., BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE STAFF ONLY /), /')/)i.36' 61 .6. ok) NAME(S) AND POSITION(S): Darryl Hartema 6.4yw.�..r-c-r avzi- DATE: 19111U GF r I 11lUlll.G L iy DGpul I r1L1.11 September 12, 2011 NAME OF CLASS / MEETING: DESTINATION: Charlotte, Michigan DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 09/21/22 RETURN DATE: 09.22-11 DATE(S) OF MEETING: 09/21/11 to 09/22/11 PURPOSE OF TRAVEL: Inspect new fire truck chassis at Spartan Chassis Incorporated. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: 130.00 LODGING 110.00 MEALS REGISTRATION 165.00 MILEAGE/FUEL TOTAL FOR ALL: $ $405.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: 010-124400-1346 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES AN . CESSARY AND B ICIAL TO THE CIY OF TE LO UBLIC PURPOSE DEPARTMENT HEAID DATE K:1Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED BUDGETED EXPENbED YTD THIS REQUEST LEFT AFTER THIS REQUEST bATE Original - Clerk/Finance STAFF ONLY 0/i) ,-21,2f574) 13q6, /erz .6/ // y Copy - Deportment NAME(S) AND POSITION(S): Abraham L. Funchess, Executive Director DATE: October 2, 2011- October 7, 2011 NAME OF CLASS / MEETING: National Fair Housing Training Academy - Investigation Training. DESTINATION: Washington D.C. DEPARTURE POINT IF NOT WATERLOO: Cedar Rapids, IA DEPARTURE DATE: October 2, 2011 RETURN DATE: October 7, 2011 DATE(S) OF MEETING: October 3, 2011 - October 7, 2011 PURPOSE OF TRAVEL/TRAINING: Week One Investigation Training at the National Fair Housing Training Academy WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Cedar Rapids ESTIMATE OF COST: 1717.45 LODGING 50.00 275.00 MEALS 35.00 NA REGISTRATION 1070.00 $47.46 MILEAGE/FUEL TOTAL FOR ALL: $ 3194.91 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: 010-27-25104346 X GRANT REIMBURSABLE YES NO REQUIRED CERTIFICATION YES NO TOTAL: $ 3194.91 PER PERSON I BELIEVE THIS T AND IS N CITY OF/ 0 SERVES A PUBLIC PURPOSE AND BENEFICIAL TO THE D PA ENT HEAD 2-49 I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 0/0 ;22- 5 i 0c: f cl /' FY U/ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST 7000, zio f",;? 5vii lD DATE 7,1/(41 Original - Clerk/Finance ' Copy - Department NAME(S) AND POSITION(S): Greg Ahlhelm, Plans Examiner DATE: October 20, 2011 NAME OF CLASS / MEETING: 2011 Hawkeye State Fire Safety Assoc Fire Prevention Education Conference DESTINATION: Ankeny, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: October 20, 2011 PURPOSE OF TRAVEL/TRAINING: Fire Safety Prevention Education RETURN DATE: October20, 2011 DATE(S) OF MEETING: October 20, 2011 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 125.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 125.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: 010-22-5100-1346 YES NO GRANT REIMBURSABLE x REQUIRED CERTIFICATION YES NO TOTAL: $ 125.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 1,104.00 plus est. shipping costs of $ 130.27 to pay for or purchase This purchase or expenditure is being made because: Pit Sanitizer (chemicals for grease pit) for Five Sullivan Brothers Convention Center Vendor selected for this purchase: Continental Research Corporation nBids or written quotes were taken on this purchase, as follows: X Bids or quotes were not taken on this purchase because: No bids were taken - have used Continental Research in the past. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X L� General Fund Road Use Tax n Sewer n Sanitation Bonds Federallother grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-6860-1371 22 FAC 5Sul (Fund - Department - Activity - Account Number) (Project Code) Gz3 in which the budgeted amount is $ ,2( 00 C ' and the current available balance is Respec.Iilly submiitteid, (Signature Dept. trall or Designee) $ )23 Li)'Zt �° / LTJ /. ) 67-/E/".1 / Date (Signature Finance Dept. Review) Date K:lshared goodieslforms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 8,500.00 plus est, shipping costs of $ to pay for or puchase trees purchased for the Plant Some Shade project. This is a project with the Iowa DNR and MidAmerican Energy. This purchase or expenditure is being made because: The tree distribution project that offers trees to MidAmerican Energy customers at $30 per tree. Iowa DNR will reimburse the City for the remaining expense of the trees. Bid decision was made by Iowa DNR. X Bids or written quotes were taken on this purchase, as follows: Trees will be purchased from vendors as selected by Iowa DNR. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please cheek the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Federal/other grants X Sewer Sanitation Other (specify) DNR - MidAm customers This expenditure is to be coded to the following budget line -item: 010-37-4105-1536 37RST-PS10 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 8,500.00 and the current available balance is $ 8,500.00 L"--- Respectfully ` Respectfully submitted, • Akf f JI�'� (Signature De Head or Designee) Date (Sighature Finance Dept. Review) Date userslshared goodies \formsIPre Auth PS10(Oct 2004) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,400.00 plus est. shipping costs of $ na to pay for or purchase concrete cutting and grinding the diving board areas at Byrnes and Gates Swimming Pools. This purchase or expenditure is being made because: high diving boards at each pool are being removed at each pool for safety reasons. Vendor selected for this purchase: Iowa Wall Sawing Systems x Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: This is specialty work and this company is available to complete this project this fall. They are the only vendor in this area that does this type of specialty work. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Road Use Tax Bonds Federal/other grants Sewer f Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 414-97-4202-2178 4/ 0 4,4o0 X2/3 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) -0,!, ✓ $ i-SO;(0�00}:000 i�3%L, /C)(0 6` $ r1-28 04`t� ! ! _ f� (I c,'f-, 'J 3 _� � � / i �.�/i.f.4 c, / 471 (Signature Dept +read or Designee) Date (Sig ature Finance Dept. Review) K:lshared goodieslformsldiving board concrete pre auth (Mar 2010) "::1.3 / Date City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 4,000.00 plus est. shipping costs of $ to pay for or purchase Stainless steel tables for the Public Market build out phase. This purchase or expenditure is being made because: Leisure Services is assisting Riverloop Co-op to establish a co-op at the Public Market building. Part of a CAT grant, work to be completed by September 30, 2011. Vendor selected for this purchase: Wilson Restaurant X Bids or written quotes were taken on this purchase, as follows: Wilson Restaurant Supply, Cedar Falls IA $3,865.68 Martin Bros, Cedar Falls IA $5,057.93 Dupey Equipment, Clive IA $6,455.50 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Federal/other grants Sewer Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 408-07-6880-2110 37RST-MRKT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ 0/&/5 r`- $ (ow Respectfully submitted, A)" f /GZC-/?- (Signaturpt. Head or Designee) Date (igrfature Finance Dept. Review) Date K:Ishared goodiieslforms\Preauth Public Market (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services $ 12,600.00 Department to expend plus est. shipping costs of $ to pay for or purchase Magic Mix Top Dressing - 84 ton Delivered to Riverfront Stadium. This purchase or expenditure is being made because: Riverfront Stadium infield mix is needed to maintain a quality field for Waterloo Bucks and other Riverfront Stadium users. Vendor selected for this purchase: HK Sports Fields X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: There is one supplier of the infield material that is used at Riverfront Stadium. This material must match existing material. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: II General Fund Road Use Tax n Sewer n Sanitation Bonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: tlio - fl,- -qhs \-7 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is 31514 -chi (Project Code) $ n V $ Respectfully submitted, //(,----,- -,-;- '(Sign tare Depf.,H�ad or Designee) Date (Signature Finance Dept. Review) Date K:Ishared goodies\forms\Riverfront stadium magic mix preauth 2011 (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,120.00 plus est. shipping costs of $ to pay for or purchase Fill needed as preparation for new play structure in Sullivan Park. This purchase or expenditure is being made because: to prepare the area where a new play structure is being installed at Sullivan Park. Vendor selected for this purchase: Basic Materials X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Basic Materials is the only vendor in this area. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Federal/other grants Sewer Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 407-37-4105-2168 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 12,939.56 $ 12,939.56 Respectfully submitted, (S nature Dept. e.ad or Designee) Date (Sigriature Finance Dept. Review) Date K:\shared goodieslforms\Expenditure Pre -Authorization (Mar 2010) 09/14/2011 07:49 3132914297 WATERLOO LEISURE SER City of Waterloo Expenditure Pre -Authorization Request Form PAGE 02/02 City Clerk Use Only Finance Committee Approval date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,600.00 plus est. shipping costs of $ to pay for or purchase '[ g 4 x 10' Pre -cast slats This purchase or expenditure is being made because: Slats will be used for water trail access at Ranchero Rd. Purchase will be reimbursed as part of Iowa DNR Grant. Vendor selected for this purchase: isoSlat, Inc. n Bids or written quotes were taken on this purchase, as follows: U Bids or quotes were not taken on this purchase because: Only local supplier. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General- Fund LI Road Use Tax n Sewer Sanitation Bonds ® Federal/other grants LJ Other (specify) u This expenditure is to be coded to the following budget line -item: 010-37-4105-1537 37IMP-WTRA (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 15,000.00 V and the current available balance is $ 15,000.00 £ Respectfully submitted, �'� `i.. `� `��% 1 � r .fir r (c� /r j (//• ? (Signature Dept. Head or Designee) Date '(Signature Finance Dept. Review) Date K:Isharod goodlos\formsl&lats pre euthoriaatIPn (Mar 2D114 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police $ 11,424.39 plus est. shipping costs of $ 0.00 Department to expend to pay for or purchase upgrade and installation of existing digital video recording system with new hard drives, a DVD burner and two new cameras. This purchase or expenditure is being made because: - replacing aging and outdated video storage hard drives used in the interview rooms and add two new cameras to the property section for additional interior security. Vendor selected for this purchase: RC Systems Co. n Bids or written quotes were taken on this purchase, as follows: x Bids or quotes were not taken on this purchase because: This is propriety to the equipment that we currently have in place. This equipment will replace older and outdated equipment that we currently are using. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax i Bonds Federal/other grants Sewer Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 409-11-1100-2106/410-11-1100-2106 Police information Systems (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ 170,0d l) ---l 000do (ti $ , 43 4) r1 C' Respectfully submitted, (Signa re Dept. Head or Designee) Date (Slglature Finance Dept. Review) Date K:lshared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 2,950.00 plus est. shipping costs of $ to pay for or purchase EVP (Emergency Vehicle Pre-emption) System This purchase or expenditure is being made because: To be installed with the new traffic signals at the intersection of W. 9th & Williston Vendor selected for this purchase: Traffic Control Corporation X Bids or written quotes were taken on this purchase, as follows: Traffic Control Corporation Ankeny, IA $2,950.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: UGeneral Fund n Road Use Tax n Sewer Bonds n Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 290-17-7161-2125 Sanitation CS -TSF -8155(717)--85-07 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 96,100.00 c and the current available balance is Respectfully submitte (S /Z `r�7/ 1.(4? ,�j /..)J_4/ 0 t_� l -1,----;2-6 /f gnature Dept. dead or Designee) ate (Sir(ature Finance Dept. Review) Date 5�� $ 96400:00 (J `d � 1 1,3 " K:\shared goodieslforms12011-September-Expenditure Pre -Authorization -EVP for 9th & Williston Project.xls (Mar 2010) ARAMARK SS POLO COST QUANITY TOTAL. COST S -XL $11.99 13 $155.87 2XL $19.99 9 $179.91 3XL $19.99 3 $59.97 4XL $19.99 $0.00 Code Enforcement $5.00 each for logo $75.00 (5 ;,0 SS COTTON S -XL $10.99 29 $318.71 S 2XL - 6XL $17.65 18 $317.70 i,; LT - 5XLT $17.65 $0.00 41) LS COTTON S -XL $10.99 15 $164.85 2XL-5XL $17.65 6 $105.90 3 LT-XLT $17.65 $0.00 2XLT-5XLT $17.65 $0.00 $1,302.91 ; c) r y12ci€8 SS Class 2 Safety T -Shirt M -XL 16.99 21 $356.79 2XL 3XL 20.99 5 $104.95 4X 5X 29.99 1 $29.99 1 $491.734 <. i .73 LS Class 2 Safety T -Shirt S -XL 20.99 3 $62.97 2XL-3XL 24.49 $0.00 4X -5X 33.99 $0.00 $62.97 MENS JEANS 28-42 $15.99 97 $1,551.03 24, 44-54 $19.00 $0.00 $1,551.03 9 nr.52...4.1 WOMENS JEANS Sizes 6-16 $15.00 3 $45.00 3 ,Size 18 $19.00 $0.00 $45.00 ..5.0 ; VESTS S - XL $13.99 30 $419.70 CSCJ 2XL-5XL $16.99 18 $305.82 $725.52 ).'ss_z;s -_:,,,1,91.67 Shipping & Handling a33 TOTAL COST $4,254.16 i.353.38 c.J.., City Laundry SS POLO COST QUANITY TOTAL COST i ., o€._ L',:- v•i; ! 1 !c„,. S -XL $24.00 13 $312.00 2XL $27.00 9 $243.00 3XL $27.00 3 $81.00 4XL $0.00 ,- s !K) i, ,N ,,; SS COTTON S -XL $22.50 29 $652.50 2XL - 6XL $24.50 18 $441.00 j:: LT - 5XLT $24.50 $0.00 LS COTTON S -XL $24.00 15 $360.00 2XL-5XL $27.00 6 $162.00 LT-XLT $27.00 $0.00 2XLT-5XLT $27.00 $0.00 $2,251.50 ,:2t , L1%, riu SS Class 2 Safety T -Shirt M -XL 15.5 21 $325.50 2XL 3XL 22.5 5 $112.50 4X 5X 22.5 1 $22.50 $460.50 $ Y € ) LS Class 2 Safety T -Shirt S -XL 21.95 3 $65.85 :s 2XL-3XL 25.95 $0.00 4X -5X 25.95 $0.00 $65.85 MENS JEANS 28-42 $21.79 97 $2,113.63 44-54 $25.95 $0.00 $2,113.63 n, 02. 'r,-,;;+. WOMENS JEANS Sizes 6-16 $21.79 3 $65.37 Size 18 $25.79 $0.00 $65.37 ` O:5 37 VESTS S - XL $11.55 30 $346.50 2XL-5XL $11.55 18 $207.90 , $554.40 -,'_ a _3_,.-1_. Shipping & Handling TOTAL COST $5,511.25 ARAMARK SS POLO COST QUANITY TOTAL COST S -XL $1199 13 $155.87 2XL $19.99 9 $179.91 3XL $19.99 3 $59.97 4XL $19.99 $0.00 Code Enforcement $5.00 each for logo $75.00 SS COTTON S -XL $10.99 29 $318.71 2XL - 6XL $17.65 18 $317.70 LT - 5XLT $17.65 $0.00 LS COTTON S -XL $10,99 15 $164.85 2XL-5XL $17.65 6 $105.90 LT-XLT $17.65 $0.00 2XLT-5XLT $17.65 $0.00 $1,302.91 SS Class 2 Safety T -Shirt M -XL 16.99 21 $356.79 2XL 3XL 20.99 5 $104.95 4X 5X 29.99 1 $29.99 $491.73 LS Class 2 Safety T -Shirt S -XL 20.99 3 $62.97 2XL-3XL 24.49 $0.00 4X -5X 33.99 $0.00 $62.97 MIENS JEANS 28-42 $15.99 97 $1,551.03 44-54 $19.00 $0.00 $1,551.03 WOMENS JEANS Sizes 6-16 $15.00 3 $45.00 Size 18 $19.00 $0.00 $45.00 VESTS S - XL $13.99 30 $419.70 2XL-5XL $16.99 18 $305.82 $725.52 Shipping & Handling (:(;[..4 10 21 961.)7.132 9943 .1 3x: 23 1 7 !:.$4.0 67 .2333.82 _ _ 72.5 0,36 TOTAL COST $4,254.16 City Laundry SS POLO COST QUANITY TOTAL COST S -XL $24.00 13 $312.00 2XL $27.00 9 $243.00 3XL $27.00 3 $81.00 4XL $0.00 SS COTTON S -XL $22.50 29 $652.50 2XL - 6XL $24.50 18 $441.00 LT - 5XLT $24.50 $0.00 LS COTTON S -XL $24.00 15 $360.00 2XL-5XL $27.00 6 $162.00 LT-XLT $27.00 $0.00 2XLT-5XLT $27.00 $0.00 $2,251.50 SS Class 2 Safety T -Shirt M -XL 15.5 21 $325.50 2XL 3XL 22.5 5 $112.50 4X 5X 22.5 1 $22.50 $460.50 LS Class 2 Safety T -Shirt S -XL 21.95 3 $65.85 2XL-3XL 25.95 $0.00 4X -5X 25.95 $0.00 $65.85 MENS JEANS 28-42 $21.79 97 $2,113.63 44-54 $25.95 $0.00 $2,113.63 WOMENS JEANS Sizes 6-16 $21.79 3 $65.37 Size 18 $25.79 $0.00 $65.37 VESTS S - XL $11.55 30 $346.50 2XL-5XL $11.55 18 $207.90 $554.40 s34 Shipping & Handling TOTAL COST $5,511.25 ru E>ii9 i !)I) es9 f1Er `n8:.° 02 !:;'1,2t1F, 51 55. 3l 2. / 1D .s 30 O1 17 :S3.21.)7.98 PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date Project Name (from page one) IA DNR - MidAmercian Energy Plant Some Shade Department No. project will be budgeted under 37 Leisure Servic Activity No. project will be budgeted under 010 37 4105 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3712 Sale of Trees EXPENDITURES: To be assigned by the Finance Dept. Project No. Subproject No. (Each column should only include amounts by fund) Fund: 010 Fund: Fund: Fund: 2,694.75 Total 2,694.75 6,750.00 6,750.00 TOTALS $ 9,444.75 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1536 Trees 1541 Cleaning Supplies 925.00 $ - $ 9,444.75 $ 925.00 8,445.00 8,445.00 74.75 74.75 TOTALS $ 9,444.75 $ - $ $ - $ 9,444.75 /. 7/1 /.L42..(,9. ) (Signature Dept.1fe) Date (Signature Finance Dept. Review) K:Ishared goodies\forms\PSS Project Budget WorksheelPage 2 (Donat or NON-constr) (Mar 2010) Date Project Name City Contract No, Project Manager Project Budget Total PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE TARGET GRANT -BAHAMAS "Junkanoo Art to Cedar Valley" workshop grant rL/moo Shannon Farlow-grant writer $ 1,000.00 1. How will this project be funded? A. Federal Grant Yes Grant Name No x CFDA # B. State Grant Yes Grant Name No x C. City Match Source of Funding D. Other Entities Yes Name x x No :..Tobe assigned by the. Finance Dept. Project No. 26 -GFT. Subproject Na % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? if yes, will real property purchases be reimbursable under the grant? if yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Done None El ❑ Yes No Target Grant application is attached: this grant will help to provide a free family Junkanoo workshop in conjunction with the other Bahamas Symposium events planned. Help cover travel costsfor up to 2 artists and the supplies needed to provide this free family workshop. Page 2 must be attached and signed. K:lshared goodieslforms\FY2012 Projbudg-Target-Bahamas Wkshp\Page 1 All Projects (Mar 2010) Project Name City Contract No. PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE BCRLF Program - Forge Industries Acquisition Project Manager Noel Anderson Project Budget Total $ 8,200.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name B. State Grant Grant Name C. City Match X CFDA # Yes j No Source of Funding D. Other Entities Yes Name X No BCRLF Closeout Assistance BL -98708301-020 To be assigned by the'Finance De Project No 08BCR SubprojectNo O8BCR FORG % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity /0070 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Done None n ❑ Yes No ❑ X n ❑ !"t ❑ LJ Pr] I-1 ❑ Created by the repayment of the BCRLF loan which can be used for eligible BF projects within the city of Waterloo according to the closeout agreement. The acquisition covers environmental and abstracting/legal work to acquire the site. Page 2 must be attached and signed. K:lshared goodieslforms1Forge Industriesx[slPage 1 All Projects (Mar 2010) Mayor BUCK CLARK City Council Meeting: Se . tem. 9 2011 Prepared: September 14, 2011 COUNCIL Dept. Head Signature: MEMBERS # of Attachments: CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 SUBJECT; Approval of FY 2011 tree removal and clearing contract with (Lowest Responsible Bidder) for tree removal and clearing from the former Vickers Gas Station site at the corner of 18`h and Black Hawk Streets in the amount of $ Submitted by: Noel Anderson- Community Planning & Development Director Recommended City Council Action: Approval of FY 2011 tree removal and clearing contract with (Lowest Responsible Bidder) for tree removal and clearing from the former Vickers Gas Station site at the corner of 18`h and Black Hawk Streets in the amount of $ Summary Statement: The City of Waterloo has sold the property to T & J Construction LLC, for the purpose of building storage facilities for rent at the site. Tree removal and clearing bids are due Friday September 16 @ 4 p.m. Expenditure Required: $ BOB GREENWooDSource of Funds: The tree removal and clearing activities of this site will be undertaken by the At -Large City of Waterloo using G.O. funds. STEVE SCHMITT At -Large Policy Issuer Commercial development Alternative: N/A Background Information: The City of Waterloo purchased the site in preparation for the building of the new 18`h Street bridge. The former Vickers gas station was demolished and tanks removed. cc; NOEL C. ANDERSON, Community Planning & Development Director CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Nolo: Bass map data source IS Brack Hark Ccu ty. This map dons not ropuonta twee m.hday Is asstmad for tha accvscy of Bee data...anted hor.In, SMher &rposae 1 er papiod by Buck Hawes Dourly, tM Voce Hswh Ce wdy Asseuea, of Nab mn layeu. The Cly MINaled.o rakes no wool My, aagaa or impend, •5 to the..wary of Na information shoes on kHz map and nm+ruay d'ndaims abtfr Nr the accuracy thmaof. Haws sho refer le official plats, surveys. rounded da ads..etc. fowled at pre Block Hawk Ca wdy Assessors Office far compete and accurate Informed.. Bid Tab for Request for Proposals for Tree Removal and Grubbing Services BID TAB FOR RFP FOR DEMOLITION AND SITE CLEARANCE SERVICES WITH RACM -- 2010 Informal bid Bid bond not required Total lump sum Contractor 1 Frickson Brothers Excavating $ 10,850.00 Contractor 2 Vieth Construction $ 24,200.00 Contractor 3 PCI 839,00.00 Contractor 4 $ Contractor 5 $ Contractor 6 $ Contractor 7 $ Contractor 8 $ Contractor 9 $ Contractor 10 $ BID TAB FOR RFP FOR DEMOLITION AND SITE CLEARANCE SERVICES WITH RACM -- 2010 Mayor BUCK CLARK COUNCIL MEMBERS raaaaoeee••000.9 0 DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Cofnnninity Planning & Development Director Memorandum DATE: September 19, 2011 TO: City Clerk FROM: Noel Anderson, Director of Community Planning and Development RE: Agenda Amendment Request Planning staff received and opened bids from Peterson Contractors Inc., Veith Construction, and Erickson Brothers Excavating for the tree removal and grubbing of city owned property at the corner of 18th and Blackhawk Streets. It appeared that Vieth Construction Corporation was the apparent lowest responsible bidder. All bidders where required to follow SUDAS standards for land clearing. At the time of the opening of the bids it appeared that Erickson Brothers Excavating had not included the 4" of topsoil required once the land was cleared. After speaking with Mr. Frickson he indicated that the 4" inches of topsoil was included in his bid as required by the REP he received, Therefore, staff is asking that the agenda be amended to ask Council to approve the awarding of the contract to the low bidder Erickson Brothers Excavating for the amount of $10,850.00 Sincerely, Noel Anderson CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal OpportunitytAffirmative Action Employer Frickson Brothers Excavating 737 Colleen Ave Evansdale, IA 50707 Name / Address City of Waterloo Estimate Date Estimate # 9/15/2011 162 Project Description Qty Rate Total Revised Bid Quote for City of Waterloo for Tree Remove' at 18th Street Site To remove all trees, shrubs from new building site west to telephone poles in street easement to dike. $10,850.00. We Appreciate Your Business. Thank you. 10,850.00 10,850.00 Total $10,850.00 vcc VIETH CONSTRUCTION CORPORATION 6419 NORDIC DRIVE CEDAR FALLS IA. 50613 Contact: TONY VIETH Phone: 319-277-1006 OR 319-415-3470 CELL Fax: 319-277-3383 EXCLUSIONS: 1. EROSION CONTROL/SEEDING. 2. HAULING OFF DEBRIS. Job Name: I8TH ST. CLEAR & GRUB TREES WATERLOO, IA. ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT 1 MOBILIZATION 1.00 LS 2,500.00 2,500.00 2 CLEAR & GRUB TREES 1.00 LS 10,800.00 10,800.00 3 HAUL STUMPS OFF-SITE 1.00 LS 4,600.00 4,600.00 4 4" TOPSOIL 1.00 LS 6,300.00 6,300.00 GRAND TOTAL $24,200.00 Page 1 of 1 PETERSON CONTRACTORS, INC. ADDRESS REPLY TO: 104 BLACKHAWK STREET P.O. Box A REINBECK, IOWA 50669 September 16, 2011 HEAVY & HIGHWAY CONTRACTORS PHONE: (319) 345-2713 FAX: (319) 788-8608 To: Mr. Chris Western Planner 11 / Project Manager City of Waterloo Re: Clearing and grubbing trees for Property by 18`x' Street and Black Hawk Rd. Peterson Contractors Inc. proposes to furnish equipment, labor and materials to clear the trees off the property on the attached land parcel: Lump sum base bid: $39,000.€10 INCLUDED: • Cutting down of trees and legally removing them from site. • Grinding stumps to 1' below existing grade. • Shaping existing site and filling in holes from stumps with on-site materials. EXCLUSIONS: • SWPPP Maintenance, development, or inspection, • All erosion control. Silt fence, seeding, sodding, mulch, etc. • Any testing. • Any site fencing. • Any rock excavation. • Corrections for unsuitable soils to be completed by extra work order. • Rail road insurance or flaggers. • Removal or handling of contaminated or hazardous materials NOTES: • The City of Waterloo storm water inspection department may require silt fence and/or seeding and mulching. This work is not included in this proposal but can be added at the following prices: • Silt fence = $2,50 / LF • Conventional seed and disc anchored mulch = $1,800.001 Acre • All stumps on site will be ground but individual roots that may be protruding throughout the site may not be. No removal of small roots, rocks, raking, ete. is included in this bid. ATTACHMENT'S: • Aerial photo of site used for bidding purposes. If you have any questions please let me know. Thank you Peterson Contractors Inc. Jaime Thomas Estimator / Project Manager Peterson Contractors, Inc. (Office) 319-345-3713 — Ext.238 (Fax) 319-345-2991 CITY OF WATERLOO, IOWA Request for Proposal September 2011 TREE REMOVAL, GRUBBING AND GRADING 18TH STREET SITE City of Waterloo, Iowa Prepared by City of Waterloo Planning and Zoning Department SECTION I NOTICE OF REQUEST FOR PROPOSALS 1.0 Receipt and Opening of Proposals 1.0.1 All proposals must be received in a sealed envelope in City Hall (date and time stamped) by Friday September 16, 2011 p.m. (our clock), Central Time, in order to be considered. City Hall is located at 715 Mulberry St, Waterloo, Iowa. Proposals sent electronically or via facsimile will not be accepted. The mailing container or envelope shall be plainly marked on the outside with the notation `SEALED RFP FOR TREE REMOVAL AND GRUBBING, and the name of the company submitting the proposal. 1.0.2 All proposals submitting shall be based on the SUDAS Standard Specifications, Division 2- Earthwork- Section 2010 -Earthwork, Subgrade, and Subbase. 1.1 RFP Timeline Name of the Proposal: Tree Removal, Grubbing, and Grading Date of issuance: Friday September 9, 2011 Deadline for Proposal Submittal: Friday September 16, 2011 at 2:00 p.m., Central Time Submit Sealed Proposal to: SEALED RFP FOR TREE REMOVAL AND GRUBBING SERVICES Address exactly as stated—> —> —> City Hall Planning and Zoning Office (2"d Floor) 715 Mulberry Street Waterloo, IA 50703 Method of Submittal: Mail or Overnight Delivery, In Person (No Electronic or Fax Submittals) Contact Person, Title: Chris Western, Planner II/Project Manager E-mail Address: chris.western@waterloo-ia.org Phone/ Fax Numbers: Phone: 319-291-4366 Fax: 319-291-4262 1.2 The City reserves the right to accept or reject any or all proposals and to waive any informalities or irregularities in proposals if such waiver does not substantially change the offer or provide a competitive advantage to any Proposer. 1.3 The City is not responsible for delays occasioned by the U.S. Postal Service, the internal mail delivery system of the City, or any other means of delivery employed by the Proposer. Similarly, the City is not responsible for, and will not open, any proposal responses that are received later than the date and time stated above. Late proposals will be retained in the RFP file, unopened. No responsibility will be attached to any person for premature opening of a proposal not properly identified. 1.4 Proposals will be evaluated promptly after opening. After an award is made, a proposal summary will be sent to all companies who submitted a proposal. Proposal results will not be given over the telephone. Proposals may be withdrawn anytime prior to the scheduled closing time for receipt of proposals; no proposal may be modified or withdrawn for a period of sixty (60) calendar days thereafter. RFP FOR TREE REMOVAL, GRUBBING AND GRADING SERVICES — 2011 Page 2 of 7 SECTION II INSTRUCTIONS TO PROPOSERS 2.0 General Liability Insurance with limits of liability of at least $1,000,000 per occurrence for Bodily Injury and Property Damage. At a minimum, coverage for Premises, Operations, Products and Completed Operations shall be included. This coverage shall protect the public or any person from injury or property damages sustained by reason of the contractor or its employees carrying out their work. The contract shall provide certificate of insurance having the City of Waterloo as additional insured. 2.1 A bid guarantee from each Proposer equivalent to five percent (5%) of the bid price is required. The bid guarantee shall consist of a firm commitment, such as a bid bond, certified check, or other negotiable instrument acceptable to the City, as assurance that the Proposer will, upon acceptance of its bid, execute such contractual documents as may be required within the time specified. 2.2 This Request for Proposal does not commit the City to make an award, nor will the City pay any costs incurred in the preparation and submission of proposals, or costs incurred in making necessary studies for the preparation of proposals. 2.3 Important Exceptions to Contract Documents - The Proposer shall clearly state in the submitted proposal any exceptions to, or deviations from, the minimum proposal requirements, and any exceptions to the terms and conditions of this RFP. Such exceptions or deviations will be considered in evaluating the proposals. Any exceptions should be noted on the Signature Page. Companies are cautioned that exceptions taken to this RFP may cause their proposal to be rejected. No additional exceptions shall be allowed after submittal of a proposal. 2.4 Incomplete Information - Failure to complete or provide any of the information requested in this RFP, and/or additional information as indicated, may result in disqualification by reason of "non responsiveness". SECTION IV SERVICE REQUIREMENTS 4.0 Background The City of Waterloo, Iowa, is seeking proposals Tree Removal, Grubbing and Grading services in connection with future development of the 18th Street Site. 4.1 Scope of Work The City of Waterloo is seeking a qualified tree removal contractor to remove trees. Said contractor shall be responsible to familiarize themselves with the specifications included in this RFP and to make a personal examination of the job site(s) and the physical conditions that may affect its bidding and performance under the Contract. 4.2 All proposals submitting shall be based on the SUDAS Standard Specifications, Division 2- Earthwork- Section 2010 -Earthwork, Subgrade, and Subbase. 4.3 All backfill required will consist of clean dirt with 4" of topsoil. SECTION III SPECIAL TERMS AND CONDITIONS RFP FOR TREE REMOVAL, GRUBBING AND GRADING SERVICES -- 2011 Page 3 of 7 3.0 Term of Contract 3.0.1 The initial term of the Contract shall be for three (3) weeks, anticipated to be (September 19, 2011) to October 1, 2011). 3.0.2 The City and the Contractor may renew the original Contract for one (1) week time periods by mutual agreement. Five (5) days` notice must be given to renew the Contract for additional increments. 3.0.3 A Contract, approved by the City Council and signed by the Mayor, shall become the document that authorizes the Contract to begin, assuming the insurance requirements have been met. Each section contained herein, any addenda and the response (Proposal) from the successful bidder shall also be incorporated by reference into the resulting Contract. 3.0.4 No price escalation will be allowed during the initial term of the Contract. If it is mutually decided to renew beyond the initial period and the Contractor requests a price increase, the Contractor shall provide documentation on the requested increase. The City reserves the right to accept or reject price increases, to negotiate more favorable terms, or to terminate (or allow to expire) without cost, the future performance of the Contract. 3.0.5 The total actual expenses shall not exceed the amount allowed by the project Contract, including any renewal extensions thereof, unless amended by written agreement. 3.1 Agreement Forms 3.1.1 After award, the Proposer will be required to enter into a written contract with the City. 3.1.2. Termination for Cause. In the event that Contractor defaults in the performance or observance of any covenant, agreement or obligation set forth in the Contract, and if such default remains uncured for a period of seven (7) days after notice thereof shall have been given by City to Contractor (or for a period of fourteen (14) days after such notice if such default is curable but requires acts to be done or conditions to be remedied which, by their nature, cannot be done or remedied within such 14 -day period and thereafter Contractor fails to diligently and continuously prosecute the same to completion within such 14 -day period), then City may declare that Contractor is in default under the Contract. 3.1.3 Termination for Convenience. The Contract may be terminated at any time, in whole or in part, upon the mutual written agreement of the parties. City may also choose to terminate the Contract at any time by delivering to Contractor 10 -days' advance written notice of intent to terminate. 3.1.4 Remedies. If Contractor is in default of the Contract and has not cured said default as set forth in Section 3.1.2 above, the City may take any one or more of the following steps, at its option: 3.1.4.1 by mandamus or other suit, action or proceeding at law or in equity, require Contractor to perform its obligations and covenants under the Contract, or enjoin any acts or things which may be unlawful or in violation of the rights of the City under the Contract, or obtain damages caused to the City by any such default; 3.1.4.2 have access to and inspect, examine and make copies of all books and records of Contractor which pertain to the project; 3.1.4.3 declare a default of the Contract, make no further disbursements, and demand immediate repayment from Contractor of any funds previously disbursed under the Contract; 3.1.4.4 terminate the Contract by delivering to Contractor a written notice of termination; and/or RFP FOR TREE REMOVAL, GRUBBING AND GRADING SERVICES — 2011 Page 4 of 7 3.1.4.5 take whatever other action at law or in equity may be necessary or desirable to enforce the obligations and covenants of Contractor under the Contract, including but not limited to the recovery of funds. 3.1.4.6 No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right of City to enforce the same or to obtain relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation thereof at any later time or times. In the event that City prevails against Contractor in a suit or other enforcement action under the Contract, Contractor agrees to pay the reasonable attorneys' fees and expenses incurred by City. 3.2 Terms of Payment 3.2.1 Invoices for services authorized under this Contract shall be submitted on a monthly basis and will be paid within forty-five (45) days after receipt of an original invoice and after services are delivered and have been accepted. 3.2.2 For accounting purposes, all invoices shall contain a sufficient level of detail regarding all services provided and allowable expenses incurred. 3.2.3 All invoices and supporting documentation shall be submitted at the intervals as agreed upon via US mail to: City of Waterloo Planning and Zoning Department, attn: Tree Removal and Grubbing Project (18th Street Site), 715 Mulberry Street, Waterloo, IA 50703. 3.2.4 City has the right, at its discretion, to deny payment for any work by any Contractor if the total actual expenses exceed the amount allowed by the project Contract, including any renewal extensions thereof. The Contractor is not obligated to continue performance of services under this Agreement or otherwise incur costs in excess of the total actual expense allowed unless an amendment to the Contract is approved, and the City notifies the Contractor, in a written amendment, of the City's acceptance of the revised total actual expense allowed. 3.2.5 The City may withhold payment for reasons including, but not limited to, the following: unsatisfactory job performance or progress, defective work, disputed work, failure to comply with material provisions of the Contract, third party claims filed or reasonable evidence that a claim will be filed or other reasonable cause. RFP FOR TREE REMOVAL, GRUBBING AND GRADING SERVICES -- 2011 Page 5 of 7 SECTION VII GENERAL TERMS AND CONDITIONS 1. LANGUAGE, WORDS USED INTERCHANGEABLY - The word CITY refers to the CITY OF WATERLOO, IOWA throughout these Instructions and Terms and Conditions. Similarly, PROPOSER refers to the person or company submitting an offer to sell its goods or services to the CITY, and CONTRACTOR refers to the successful bidder. 2. PROPOSER QUALIFICATIONS - No Proposal shall be accepted from, and no Contract will be awarded to, any person, firm or corporation that is in arrears to the City upon debt or Contract, that is a defaulter, as surety or otherwise, upon any obligation to the City, or that is deemed irresponsible or unreliable by the City. If requested, Proposers shall be required to submit satisfactory evidence that they have a practical knowledge of the particular supply/service proposal and that they have the necessary financial resources to provide the proposed supply/service as described in this Request for Proposal. 3. SPECIFICATION DEVIATIONS BY THE PROPOSER/ OFFEROR - Any deviation from this specification MUST be noted in detail, and submitted in writing in the Proposal. Completed specifications should be attached for any substitutions offered, or when amplifications are desirable or necessary. The absence of the specification deviation statement and accompanying specifications will hold the Proposer strictly accountable to the specifications as written herein. Failure to submit this document of specification deviation, if applicable, shall be grounds for rejection of the item when offered for delivery. If specifications or descriptive papers are submitted with Proposals, the Proposer's name should be clearly shown on each document. 4. COLLUSIVE PROPOSAL - The Proposer certifies that the proposal submitted by said Proposer is done so without any previous understanding, agreement or connection with any person, firm, or corporation making a proposal for the same Contract, without prior knowledge of competitive prices, and it is, in all respects, fair, without outside control, collusion, fraud or otherwise illegal action. 5. SPECIFICATION CHANGES, ADDITIONS AND DELETIONS - All changes in Proposal documents shall be through written addendum. Verbal information obtained otherwise will NOT be considered in awarding of Proposals. 6. PROPOSAL CHANGES - Proposals, amendments thereto, or withdrawal requests received after the time advertised for Proposal opening, will be void regardless of when they were mailed. 7. HOLD HARMLESS AGREEMENT - The Contractor agrees to protect, defend, indemnify and hold harmless the City of Waterloo, its officers and employees, State of Iowa, their agencies and agents, from any and all claims and damages of every kind and nature made, rendered or incurred by or in behalf of every person or corporation whatsoever, including the parties hereto and their employees that may arise, occur, or grow out of any acts, actions, work or other activity done by the Contractor, its employees, subcontractors or any independent contractors working under the direction of either the Contractor or subcontractor in the performance of this Contract. 8. PROPOSAL REJECTION OR PARTIAL ACCEP- TANCE - The City reserves the right to reject any or all Proposals. The City further reserves the right to waive technicalities and formalities in Proposals, as well as to accept in whole or in part such Proposals where it is deemed advisable in protection of the best interests of the City. 9. PROPOSAL CURRENCY/LANGUAGE - All proposal prices shall be shown in US Dollars ($). All prices must remain firm for the duration of the Contract regardless of the exchange rate. All proposal responses must be submitted in English. 10. PAYMENTS - Payments will be made for all goods/services delivered, inspected and accepted within 45 days and on receipt of an original invoice. 11. MODIFICATION, ADDENDA & INTERPRETATIONS - Any apparent inconsistencies, or any matter requiring explanation or interpretation, must be inquired into by the Proposer in writing at feast 72 hours (excluding weekends and holidays) prior to the time set for the Proposal opening. Any and all such interpretations or modifications will be in the form of written addenda. All addenda shall become part of the Contract documents and shall be acknowledged and dated on the signature page. 12. LAWS AND REGULATIONS - All applicable State of Iowa and federal laws, ordinances, licenses and regulations of a governmental body having jurisdiction shall apply to the award throughout as the case may be, and are incorporated here by reference. 13. SUBCONTRACTING - No portion of this Proposal may be subcontracted without the prior written approval by the City. 14. ELECTRONIC SUBMITTAL - Telegraphic and/or proposal offers sent by electronic devices (e.g. facsimile machines) are not acceptable and will be rejected upon receipt. Proposing firms will be expected to allow adequate time for delivery of their proposal either by airfreight, postal service, or other means. 15. CANCELLATION - Either party may cancel the award in the event that a petition, either voluntary or involuntary, is filed to declare the other party bankrupt or insolvent or in the event that such party makes an assignment for the benefit of creditors. RFP FOR TREE REMOVAL, GRUBBING AND GRADING SERVICES — 2011 Page 6 of 7 16. ASSIGNMENT - Proposer shall not assign this order or any monies to become due hereunder without the prior written consent of the City. Any assignment or attempt at assignment made without such consent of the City shall be void. 17. EQUAL OPPORTUNITY - The successful firm agrees not to refuse to hire, discharge, promote, demote, or to otherwise discriminate in matters of compensation against any person otherwise qualified solely because of age, race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, citizenship status, disability, or veteran status. 18. TAXES - The City of Waterloo is exempt from sales tax and certain other use taxes. Any charges for taxes from which the City is exempt will be deducted from invoices before payment is made. 19. PROPOSAL INFORMATION IS PUBLIC -- All documents submitted with any proposal and the proposal shall become public documents and subject to Iowa Code Chapter 22, which is otherwise known as the "Iowa Open Records Law". By submitting any document to the City of Waterloo in connection with a proposal, the submitting party recognized this and waives any claim against the City of Waterloo and any of its officers and employees relating to the release of any document or information submitted. RFP FOR TREE REMOVAL, GRUBBING AND GRADING SERVICES — 2011 Page 7 of 7 Each submitting party shall hold the City of Waterloo and its officers and employees harmless from any claims arising from the release of any document or information made available to the City of Waterloo arising from any proposal opportunity. dl. t. trap ede .e wc. s B.* n mt cwntd. THs map do.. nor rtptn trf. aumy n• OW* 4 woo *nod f4 me mscurmr dtha dot. fdn.a.d eNn, e11a! egr.sa.f.rhpod by Hoek HMI Cordy, GM Hock Nr i vdy.omor.4 evT.mddCy..e. The Cif orM'HSMW mJsf ro W nray,.gr..., M.pfN. to is pla apsur.pfIf M H4rtdm yn .tta ant*nuo, eryrftdYna Igen r the tw.qNrr.. p neof I4a. d hall !dor 11 14doill461I1 p1h, mays r.arb114•48. do bau.f utter Hate tdarh Gerry Assomr. 01001 for avrrsi.G .+W.mrd. livmalion w orioo CITY OF WATERLOO, IOWA Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT A! -Large WASTE MANAGEMENT SERVICES 3505 EASTON AVE. WATERLOO, IA 50702 (319) 291-4553 FAX (319) 291-4523 LARRY N. SMITH SUPERINTENDENT Council Communication City Council Meeting: 9/19/2011 Prepared: 9/13/2011 Dept. Head Signatures # of Attachments: 2 ' sed 1/(9/? -61, SUBJECT: Code of Ordinances Chapter 3 Solid Waste Collection and Disposal Submitted by: Larry N. Smith, WMS Superintendent Recommended City Council Action: Approval of changes to the Code of Ordinances completed by Chris Wendland from the City Attorneys Office. Summary Statement: Changes in Chapter 3 Solid Waste Collection & Disposal, 4-3-1 Definitions and 4-3-5 Collection Rules and Regulations. See Attached. Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer 4-3-1: DEFINITIONS: PERSON: Each individual single -person -or -head -of each family-ocroupyin miIy dwelling-uei er--each person, firm or -corporation, partnership or other entity, or any employee or agent thereof operating as a separate -business -unit. 4-3-5: COLLECTION RULES AND REGULATIONS: G. Authorized Collectors: No person other than the agents of the city or persons so authorized by it pursuant to Article A of this chn , :, , shall collector transport garbage, refuse OE yard waste through or upon the streets or alleys of the city. (Ord. 4482, 5-29-2001) J. Vehicle Requirements: Any person, including employees of the city, hauling trash, refuse, garbage, offal or other offensive substances in a vehicle of any kind over the streets of the city, shall equip the vehicle with a metal or canvas cover and shall keep such cover over the load carrying portion of the vehicle at all times, as necessary to prevent material from escaping. The cover shall be of sufficient size to fully cover any refuse being carried in the vehicle and to keep the refuse in place on such vehicle. The vehicle shall be so constructed that no drippings or seepings from any refuse carried therein can escape from the vehicle. if any of the material falls off or blows off or out of the vehicle, the person hauling the same shall promptly clean up all of such materials. (Ord. 4482, 5-29-2001) Revised 4-3-1: DEFINITIONS: PERSON: Each individual, firm corporation, partnership or other entity, or any employee or agent thereof . 4-3-5: COLLECTION RULES AND REGULATIONS: G. Authorized Collectors: No person other than the agents of the city or persons so authorized by it pursuant to Article A of this chapter shall collect or transport garbage, refuse or yard waste through or upon the streets or alleys of the city. J. Vehicle Requirements: Any person, including employees of the city, hauling trash, refuse, garbage, offal or other offensive substances in a vehicle of any kind over the streets of the city, shall equip the vehicle with a metal or canvas cover and shall keep such cover over the load carrying portion of the vehicle at all times, as necessary to prevent material from escaping. The cover shall be of sufficient size to fully cover any refuse being carried in the vehicle and to keep the refuse in place on such vehicle. The vehicle shall be so constructed that no drippings or seepings from any refuse carried therein can escape from the vehicle. If any of the material falls off or blows off or out of the vehicle, the person hauling the same shall promptly dean up all of such materials. CITY OF WATERLOO Council Communication City Council Meeting: September 19, 2011 Prepared: September 13, 2011 Dept. Head Signature: AFT # of Attachments: 2 SUBJECT: Expansion of Subpoena Powers Tcte,t_ (94,3vr lot 19,,, Submitted by: Abraham Funchess, Jr., Executive Director - Waterloo Commission on Human Rights Recommended City Council Action: Approve the expanded language to subpoena a person. Summary Statement: Expenditure Required: Source of Funds Policy Issue Alternative Background Information: 2-10-5: POWERS AND DUTIES: E. To subpoena books, papers, records and any other real evidence necessary to the investigation of any complaint filed pursuant to this chapter. As further set forth below, the commission may also subpoena persons for testimony after notice of hearing has been issued. 1. The executive director, or designee, shall issue subpoenas. 2. Before a subpoena is sought to determine whether the agency should institute a contested case proceeding, the commission staff shall make a request in written form to the person having possession of the requested material or real evidence. The written request shall be hand delivered by a member of the commission staff or sent by certified mail, return receipt requested. Where a person fails to provide requested information a subpoena for the information may be issued. A subpoena may be issued not less than seven daysone day after the written request has been delivered to the person having possession of the requested materials. Subpoenas may be issued without prior oral or written requests where notice of a pending public hearing has been issued. 3. Every subpoena shall state the name of the commission, the purpose for which the subpoena is issued and the name and address of the party on whose behalf it was issued. 4. The subpoena shall be directed to a specific person, or their attorney, or an officer, partner or managing agent of any person who is not a natural person. The subpoena shall command that person to produce designated books, papers or other real evidence under his or her control at a specified time and place. Where a public hearing has been scheduled, the subpoena may command the person to whom it is directed to attend and give testimony concerning such records and evidence either before or at the hearing. 5. The subpoena shall be served either by personal service or by an official authorized by law to serve subpoenas or by any member of the commission staff by delivery of a copy thereof to the person named therein. 6. Where service is accomplished by personal service, proof of service will be acknowledgement of receipt by the person served or by the affidavit of the person serving the subpoena. 7. Upon prompt petition by the person to whom the subpoena is addressed, the executive director or designee may quash or modify a subpoena where it is demonstrated by the petitioner that reasonable cause exists to quash said subpoena. 8. Where a party fails to respond to a subpoena, the executive director or designee may authorize the filing of a petition for enforcement with the district court. 9. Subsequent to notification to a respondent of the approval of a hearing upon the merits of complaint, legal counsel, staff and respondent may employ prehearing discovery measures set forth in the Iowa Administrative Procedure Act, in addition to oral interviews and informal requests for documents and other materials and information, and subpoenas may issue for testimony of witnesses in furtherance of discovery and investigative purposes. The subpoena may require the person to attend to give testimony either before or at the hearing. CITY OF WA'T'ERLOO Council Communication City Council Meeting: September 19, 2011 Prepared: September 13, 2011 Dept. Head Signature: PH # of Attachments: SUBJECT: CHANGE ORDER NO. 1 Submitted by: Rick Curran, Facilities Manager, Leisure Services Recommended City Council Action: To request the City Council authorize Change Order No. 1 in the amount of Six Thousand Thirty Nine dollars and 00/100 ($6,039.00) for work being done by Failor Hurley Construction Corporation of Hudson for the PUBLIC MARKET INTERIOR DEVELOPMENT, 327 w. 3RD St., Waterloo, Iowa. Summary Statement This add is cost related to Black Hawk County Health Department recommendation for kitchen flooring for sanitary concerns, additional locations for FRP Panels and a deduction for one grease interceptor. Base Bid $212,000.00 Change Order No. 1 $ 6,039.00 Total $218,039.00 Expenditure Required: Source of Funds: Funding for this Change Order No. 1 is available through City Bonds and WDC allotment from Black Hawk County Gaming Association. Policy Issue: NA Alternative: NA Background Information: Original Contract approved by Council and signed July 18, 2011. CAT Grant completion date by 10/1/11. CITY OF WATERLOO Council Communication City Council Meeting: September 19, 2011 Prepared: September 14, 2011 Dept. Head Signature: # of Attachments: 1 SUBJECT: Fire Station Concrete Replacement & Repair Project Change Order #1 Submitted by: Craig Clark Building Official/Maintenance Administrator Recommended City Council Action: Approve recommendation of award of change order #1 in the amount $8,205.12 to Stickfort Construction of Hudson, IA in conjunction with Fire Station Concrete Replacement & Repair Project be received, placed on file and adopted. Summary Statement This change order is needed to remove a tank found in the parking lot and to dig out and compact a small area of the parking lot that did not meet compaction test. Expenditure Required $8,205.12 Source of Funds 410-22-1400-2151 Background Information: DRAFT ATA Document G7 01 -- 2001 Change Order PROJECT (Name and address): CHANGE ORDER NUMBER: 001 OWNER: 0 City of Waterloo Fire Station Site DATE: September 6, 2011 ARCHITECT: 0 Repairs 715 Mulberry Street CONTRACTOR:'® Waterloo ,IA 50703 TO CONTRACTOR (Name and address): ARCHITECT'S PROJECT NUMBER: OTHER: Stickford Construction Corp CONTRACT DATE: August 9, 2010 2175 Sergeant Road, PO Box 447 CONTRACT FOR: Sitework Hudson, IA 50643 THE CONTRACT IS CHANGED AS FOLLOWS: (Include, where applicable, any undisputed amount attributable 10 previously executed Construction Car e.Qirectiys) Add to Excavate for Fire Hydrant, Remove tank and backfill, and overexeavation of unsuitable soil. The original Contract Sum was The net change by previously authorized Change Orders The Coniraet Sum prior to this Change Order was The Contract Sum will be increased by this Change Order in the amount of The new Contract Sum including this Change Order will be The Contract Time will be increased by Zero (0) days. The date of Substantial Completion as of the date of Ibis Change Order therefore is NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive until the cost and lime have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. $ 49,200.00 $ ��✓✓''O o0 $ /49,200.00 5-05.12 54'405.12 NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. ARCHITECT (Finn name) ADDRESS BY (Signature) Stickford Construction City of W . teribo CONTRACTOR (Finn name) OWNER nn name) 2175 Sergeant Road, i'0 Box 447 715 Mulberry Street Hudson, IA 50643 Waterloo, 1A 50703 ADDRESS ADDRESS BY (Signature) Jeff Stiekford BY (Signature) Ernest 0 CI rk-Mayor (Typed name) (Typed name) (Typed natue) ( DATE DATE DATE AIA Document 0701` - 2001. Copyright ° F979. 1997, 2000 And 9001 by The American Inetftute of Architects. All rights reserved, WAAHIHOl This AIA' Document is protected by 0.0. Copyright haw and International Treaties. unauthorized reproduction or distribution of this AKA` Document, or any portion of it, may result in osseus civil and criminal penalties, and will be prosecuted to the maximum extent possible under the leo, Thle draft was produced by AIA software at 12,08,00 on 12/19/2000 under Order 110.1000143577_1 which expires on 2/14/2008, and is not f0r resale. user Rotes, 540800769011 D FT AIA Document G7 01"h - 2001 Change Order PROJECT (Name and address): CHANGE ORDER NUMBER: 001 City of Waterloo Fire Station Site Repairs 715 Mulberry Street Waterloo ,IA 50703 TO CONTRACTOR (Name and address); Stickford Construction Corp 2175 Sergeant Road, PO Box 447 Hudson, IA 50643 DATE: September 6, 2011 ARCHITECT'S PROJECT NUMBER: CONTRACT DATE: August 9, 2010 CONTRACT FOR; Sitework THE CONTRACT IS CHANGED AS FOLLOWS: (Thclude, where applicable, any twdispuled amount attributable to previously executed Construction C an Dime Add to Excavate for Fire Hydrant, Remove tank and backfill, and overexcavation of unsuitable soil. OWNER: ❑ ARCHITECT: CONTRA@TOR:-® OTHER: The original Contract Sum was The net change by previously authorized Change Orders The Contract Sum prior to this Change Order was The Contract Sum will be increased by this Change Order in the amount of Tim new Contract Sum including this Change Order will be ve 49,200.00 $ �i''49,20Q 00 O. 0 57105.12 547405, 12 The Contract Time will be increased by Zero ( 0 ) days. The date of Substantial Completion as of the date of this Change Order therefore is NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. ARCHITECT (Firm name) Stickford Construction City of W terloo CONTRACTOR (Tian name) OWNER ( rrr7case) 2175 Sergeant Road, PO Box 447 Hudson, IA 50643 715 Mulb rry ect—_,— Waterloo, A 50703 ADDRESS ADDRESS ADDRESS BY (Slgnaltrre) BY (Signature) BY (Signature) Jeff Stickford Ernest G C6rk-v a or MIE (Typed name) (Typed name) ( T ype d nar� DATE DATE DATE AIA Document 4101" - 2001. Copyright a 1979, 1987, 2000 and 2001 by The American Institute at Architects. All rights reserved. WARNING, This ALA' Doounent is protected by U.S. Copyright Law and international Treaties. Unauthorised reproduction of distribution of this ArA' Document, or any portion or it, may result in saver* civil and criminal penalties, and will bo proaecutad t0 the maximum extent 10Seible under the law. Thin draft was produced by ALA uottwore at 12,08,00 on 12/19/2008 under Order No_1060143977_1 which expires On 2/14/2009, and is not for resale. User N0099, 440606769011 Construction Carp Ora, 2475 Se;goant Rd. • P,0, Box 447 • Fludso0, IA 50843 + 319-988.9100.319.958.9300 Fax September 6th, 2011 Samuels Group 313 E. 5h St. Waterloo, IA 50703 Waterloo Fire Station Headquarters E 3`d St, Waterloo, IA 50701 Stickfort Construction Is requesting the following change order for work performed at the Waterloo Fire Station Headquarters project. 1.) Excavate and backfill for fire hydrant work performed by the Waterloo Water Works a. 315 excavator 7.5 hrs. @ $1.20.00/hr $900.00 b. 303 mini excavator 2 hrs. @ $70.00/hr $140,00 c. Laborer 8.5 hrs. @ $40.00/hr $340.00 d. Roller 1 hr @ $60.00/hr $60.00 e. Skid loader 3 hrs. @ $70.00/hr $210.00 Total for change order #2 $1,650,00 2.) Excavate, remove tank and backfill for Underground Storage Tank f. 315 excavator 4 hrs. @ $120,00/hr g. Laborer 2 hrs. @ $40.00/hr h. Roller 1 hr @ $60.00/hr I. Skid loader 1 hr. @ $70.00/hr j. Rump Truck 2 hrs @ $75.00/hr k. Dump Fee for concrete 2 ea @ $30.00 Total for change order 02 $480.00 $80.00 $60.00 $70,00 $150.00 $60,00 $900.00 3.) Over Excavation of 1510 sf in parking lot designated unsuitable by Team Services I. 315 excavator 3 hrs. @ $120.00/hr $360,00 m. Roller 2 hrs. @ $60.00/hr $120,00 n. Skid loader 4 hrs. @ $70.00/hr $280.00 o. Dump Truck 9 hrs. @ $75,00/hr $675.00 p. Stabilization Rock 103.4tons@ $11,80/tan $1,220,12 Total for change order 113 $2.,655.12 Res ct uily ubmitted itA€c fort Grading • Site Utilities • Demolition (11? Culs1ruGlinn Carirara 2175 Sergeant Cid • P0. Box 447 • Hodson, IA 50643 . 319-988-9100 • 319-988.8300 Fax September 6th, 2011 Samuels Group 313 E. 5th St. Waterloo, IA 50703 Waterloo Fire Station Headquarters E 3rd St. Waterloo, IA 50701 Stickfort Construction is requesting the following change order for work performed at the Waterloo Fire Station Headquarters project. 1.) Excavate and backfill for fire hydrant work performed by the Waterloo Water Works 7.5 hrs. @ $120.00/hr 2 hrs. @ $70.00/hr 8.5 hrs. @ $40.00/hr 1 hr @ $60.00/hr 3 hrs. @ $70.00/hr a. 315 excavator b, 303 mini excavator c. Laborer d. Roller e. Skid loader Total for change order #2 2.) Excavate, remove tank and backfill for Underground f. 315 excavator 4 hrs. @ g. Laborer 2 hrs. @ 1 hr h. Roller 1. Skid loader ]. Dump Truck k. Dump Fee for concrete Total for change order #2 3.) Over Excavation of 1510 I, 315 excavator m. Roller n. Skid loader o. Dump Truck p. Stabilization Rock Total for change order #3 Respct ully Submitted it fort 1 hr. 2 hrs 2 ea Storage Tank $120.00/hr $40.00/hr @ $60.00/hr @ $70.00/hr @ $75.00/hr @ $30.00 $900.00 $140.00 $340.00 $60.00 $210.00 $1,650.00 $ 480.00 $80.00 $60.00 $70.00 $150.00 $60.00 $900.00 sf in parking lot designated unsuitable by Team Services 3 hrs. @ $120.00/hr $360.00 2 hrs. @ $60.00/hr $120.00 4 hrs. @ $70.00/hr $280,00 9 hrs. @ $75.00/hr $675.00 103.4tons@ $11.80/ton $1,220.12 $2,655.12 Grading Site Utilities Demolition CITY OF WATERLOO Council Communication City Council Meeting: September 19, 2011 Prepared: September 8, 2011 Dept. Head Signature: �= # of Attachments: SUBJECT: Submitted by: Request to set date of hearing for the rental of Three (3) Motor Graders to support snow operations Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statement: Rental of three (3) additional motor graders to support snow operations Expenditure Required: Estimated $4000 per month, per unit Source of Funds: Road Use (Street Department Operational) Policy Issue: NA Alternative: NA Background Information: Request the City Council adopt resolutions to preliminarily approve the request for the bid document and specifications for the rental of three (3) motor graders to support snow operations and instruct the City Clerk to publish notice of hearing on bid document, specifications etc, as October 3, 2011. CITY OF WATERLOO Council Communication City Council Meeting: 09/19/11 Prepared: 09/05/11 Dept. Head Signature: Dan Trelka, Director of Safety Services # of Attachments: SUBJECT: Permission to seek sealed bids for the Police Department Armored Law Enforcement Tactical vehicle set date of hearing. Submitted by: Dan Trelka, Director of Safety Services Recommended City Council Action: Authorize the Police Department to seek bids for Armored Law Enforcement Vehicle and set the date of hearing for October 3rd, 2011. Summary Statement This unit will replace the current aging tactical vehicle. Expenditure Required Approved grant funds will be utilized. Source of Funds Grant Funds Policy Issue None Alternative None Background Information: This new vehicle will provide additional protection of police personnel engaged in tactical incidents and will replace our current tactical vehicle that is aging and has outdated equipment and armor. Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward2 HAROLD GETTY Ward 3 QUENTIN HART RWa,44 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY CIF WATERLOOS !DYVA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director CITY OF WATERLOO 1,1w,9 [I2iju Council Communication City Council Meeting: September 19, 2011 Prepared: September 14, 2011 Dept, Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 SUBJECT: Request by Patrick B. Rooff (for Pat's Auto Salvage) to vacate, sell, and convey a portion of Lowell Avenue generally located between Mitchell Avenue and Regal Avenue, for the purpose of utilizing this area for fencing in as a part of the Pat's Auto Salvage yard area, for $1,400.00. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Set a date of hearing to vacate, sell, and convey a portion of Lowell Avenue to Patrick B. Rooff, generally located between Mitchell Avenue and Regal Avenue, for the purpose of expanding the Pat's Auto Salvage business use area, for $1,400.00 Summary Statement: As you may recall, staff has been working with Pat's Auto Salvage for the vacate, sale, and conveyance of several alleys, portions of right-of-way, etc. This last portion to be vacated is Lowell Avenue from Regal to Mitchell. The previous areas vacated, sold, and conveyed did not have any easements areas within them, whereas this portion did require the retention of easements for utilities. Staff and the applicant have worked out the easement requirements and are now ready to once again move forward on this portion. This will allow the applicant to move forward with some building construction and some fence construction. The area to be vacated, Lowell Avenue street portion (red area) to the north side of Mitchell and west of the current Pat's main office site, is shown on the attached map. Pat, or relatives, owns all of the business sites or residences along this street frontage. An easement will be retained for utility and emergency access purposes. Assessed value price per square foot is $6, 240 (at half price due to easement). The applicant has an appraisal for a per square foot price for the area, which equates to a $2, 800.00 amount (which would be $1,400 at half price due to easement). Offer price is $1,400.00. Expenditure Required: NA Source of Funds: NA Policy Issue: Sale of City Property and Economic Development Alternative: Not vacate CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer E; M itcK 1I:'Ave' Status Land to be sold ® Vacate Alley or Road- Easement Required Vacate Alley or Road- No Easement Required 111 School Property Building to be constructed CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C, ANDERSON, Community Planning & Development Director Council Communication Mayor City Council Meeting: 09/19/11 BUCK CLARK Prepared: 09/16/11 Dept. Head Signature: _l - # of Attachments: 10 COUNCIL MEMBERS DAVID JONES Ward CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large SUBJECT: Resolution approving setting date of hearing for a request by the Northeast Iowa Food Bank, Inc. to execute a Property Exchange Agreement to sell and convey city owned property located at 123 Stanley Court and surrounding property including Stanley Court and Lot 22 of Parkview for $1.00, and city to acquire the existing Food Bank site at 106-116 East 11th Street in the future for $343,770.00 plus up to $5,000 in closing costs. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Approval. Summary Statement: The Northeast Iowa Food Bank, Inc. is requesting execution of a Property Exchange Agreement for the City of Waterloo to sell and convey land to the Food Bank for development of the proposed Food Bank facility as part of the Human Services Campus, and the City of Waterloo will acquire land from the Food Bank with their existing Food Bank facility is located at 106-116 East lith Street. The acquisition price of the existing Food Bank site was calculated based on their assessed value, minus the value of the City property ($76,260) to be conveyed for $1.00. So in essence, the Food Bank is buying the City owned property to build their new $6.0 million warehousing facility, and we are buying their existing site when they are moved out for future continued redevelopment in the Rath area. Expenditure Required: $343,770.00 plus up to $5,000 in closing costs Source of Funds: Bond and TIF funds Policy Issue: Sale and Acquisition of land Alternative: Do not sell or acquire the land CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Background Information: The City of Waterloo has been working on the Human Services Campus development for quite some time. The two first pieces are in place with Operation Threshold and the Department of Corrections construction projects. The Food Bank is the next piece for the success of the campus. Legal Description: See Attached cc: Noel Anderson, Community Planning & Development Director file Path: K:\USERS\AR1CS\City of Waterloo\council letters\Vacate-Dedicate EncroachemntStreet Naming -conveyance 1,09-16-11 Council Communication Vacate of Stanley Ct Food Bank.doc PROPERTY EXCHANGE AGREEMENT This Property Exchange Agreement (the "Agreement") is made and entered into as of , 2011, by and between Northeast Iowa Food Bank, Inc. (the "Food Bank") and the City of Waterloo, Iowa, (the "City"). RECITALS A. City considers development within the City to be a benefit to the community and has adopted the Rath Urban Renewal and Redevelopment Plan (the "Plan"), and within the Plan has designated a geographic area of the City as the "Plan Area." B. City is the owner of certain real property located within the Plan Area, which Food Bank has targeted for construction of a new office, warehouse and distribution facility (the "Project") in furtherance of the objectives of the Plan. The property owned by City is legally described on Exhibit "A" attached hereto (the "City Property"). C. Food Bank is the owner of certain real property located within the Plan Area, and City is willing to purchase said property to assist Food Bank in undertaking the Project. The property owned by Food Bank is legally described on Exhibit "B" attached hereto (the "Food Bank Property"). D. Each party desires to exchange its respective property with the other party on the terms set forth in this Agreement. AGREEMENT NOW, THEREFORE, in consideration of the mutual promises exchanged herein between the parties and for other consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1. Conveyance of City Property. Subject to the conditions set forth in this Agreement, at the First Closing (defined below) City shall convey to Food Bank fee simple title to the City Property in consideration of the promises made by Food Bank herein, in consideration of Food Bank's payment to City at the First Closing of the sum of $1.00 and in consideration of benefits expected to accrue to the community's welfare by Food Bank's operations undertaken in the expanded and improved warehouse and distribution facility contemplated by this Agreement. On the First Closing Date (defined below), City shall deliver to Food Bank a special warranty deed for the City Property free and clear of all liens, claims, and encumbrances except: (a) easements, conditions, and restrictions of record; (b) general utility and right-of-way easements serving the City Property; and (c) restrictions imposed by local zoning ordinances and other applicable law. City will deliver to Food Bank an abstract of title for the City Property, updated within thirty (30) days of the First Closing Date. The abstract shall show marketable title in City in conformity with this Agreement, Iowa law, and title standards of the Iowa State Bar Association. City shall make every reasonable effort to promptly perfect title. The abstract shall become the property of Food Bank at the First Closing. City shall pay the costs of any additional abstracting and title work due to any act or omission of City or its predecessors in title. 2. Conveyance of Food Bank Property. Subject to the conditions set forth in this Agreement, at the Second Closing Food Bank shall convey to City fee simple title to the Food Bank Property in consideration of the promises made by City herein and in consideration of City's payment to Food Bank at the Second Closing of the sum of $343,770.00. On the Second Closing Date, Food Bank shall deliver to City a warranty deed for the Food Bank Property free and clear of all liens, claims, and encumbrances except: (a) easements, conditions, and restrictions of record; (b) general utility and right-of-way easements serving the Food Bank Property; and (c) restrictions imposed by local zoning ordinances and other applicable law. Food Bank will deliver to City an abstract of title for the Food Bank Property, updated within thirty {30) days of the Second Closing Date. The abstract shall show marketable title in Food Bank in conformity with this Agreement, Iowa law, and title standards of the Iowa State Bar Association. Food Bank shall make every reasonable effort to promptly perfect title. The abstract shall become the property of City at the Second Closing. Food Bank shall pay the costs of any additional abstracting and title work due to any act or omission of Food Bank or its predecessors in title. 3. Project Improvements. Food Bank agrees that, within twelve (12) months of the First Closing Date, it will obtain a building permit and begin Project construction. The Project will consist of a building of approximately 43,600 square feet, and related parking, landscaping, and other improvements (collectively, the "Project Improvements"). It is contemplated that the estimated cost to construct the Project Improvements will be $ (the "Project Investment"). 4. Closings. (a) The closing on the conveyance of the City Property (the "First Closing") shall occur on a date (the "First Closing Date") mutually agreeable to the parties within thirty {30) days after City notifies Food Bank in writing that the site preparation described in Section 5 is expected to be completed within thirty (30) days. Notwithstanding the foregoing sentence, the First Closing shall not occur until (1) all site preparation set forth in Section 5 has been completed and (ii) Food Bank has provided to City reasonable proof that is satisfactory to City of Food Bank's financial ability to undertake and complete the Project Improvements to the extent of the Project Investment, which proof may take the form of a lending commitment letter. (b) The closing on the conveyance of the Food Bank Property (the "Second Closing") shall occur on a date (the "Second Closing Date") mutually agreeable to the parties within thirty (30) days after Food Bank notifies City in writing that Food Bank will have vacated the Food Bank Property within thirty (30) days. Notwithstanding the foregoing sentence, the Second Closing shall not occur until Food Bank has actually vacated the Food Bank Property. 5. Condition of Properties. Except as set forth in this Agreement, each party shall convey its respective property to the other in "AS -IS" condition. Before the First Closing Date, City shall demolish all structures on the City Property, including foundations, and remove all demolition debris. Food Bank acknowledges and agrees that the site will not be leveled to grade 2 fallowing demolition. City and Food Bank agree that Food Bank is not assuming liability for, or responsibility for, the cleanup of any environmental conditions currently existing on the City Property. If environmental conditions prevent, or substantially and adversely affect, the construction of the Project Improvements, and if City is unwilling or unable to obtain funds for cleanup of the City Property, then Food Bank, at its sole discretion and without recourse of any kind against City, may terminate this Agreement without assuming any liability or responsibility for cleanup of said environmental conditions on the City's Property. 6. Representations and Warranties of Food Bank. Food Bank hereby makes the following representations and warranties with respect to the Food Bank Property. Said representations and warranties are true and correct in all material respects on the date of the Agreement and shall be true and correct in all material respects as of the Second Closing. A. There are no claims, disputes, actions, or proceedings existing against or affecting the Food Bank Property that relate to environmental laws or permits and there are no hazardous substances on the Food Bank Property. Food Bank is not subject to and is not currently operating under any compliance or consent order, schedule, decree, or agreement issued or entered into under any environmental law. B. Food Bank has provided to City a copy of all environmental reports, surveys or studies in its possession in respect of the Food Bank Property. C. The execution, delivery and performance of this Agreement and the Second Closing will not conflict with any provision of law applicable to Food Bank nor result in any breach of any provision of or constitute a default under any agreement or instrument to which Food Bank is a party and which would affect the marketable title or City's use of the Food Bank Property. D. Food Bank is not prohibited from consummating the transaction contemplated in this Agreement by any law, regulation, agreement, instrument, restriction, order or judgment. E. Each person who executes and delivers this Agreement and all documents to be delivered hereunder is and shall be authorized to do so on behalf of Food Bank. 7. Representations and Warranties of City. City hereby makes the following representations and warranties with respect to the City Property. Said representations and warranties are true and correct in all material respects on the date of the Agreement and shall be true and correct in all material respects as of the First Closing. A. There are no claims, disputes, actions, or proceedings existing against or affecting the City Property that relate to environmental laws or permits. City is not subject to and is not currently operating under any compliance or consent order, schedule, decree, or agreement issued or entered into under any environmental law. 3 B. City has provided to Food Bank a copy of all environmental reports, surveys or studies in its possession in respect of the City Property. C. Following approval of this Agreement by the City Council, City shall have the right, power and authority to enter into this Agreement and to perform the terms of this Agreement. D. Following approval of this Agreement by the City Council, the execution, delivery and performance of this Agreement and the First Closing will not conflict with any provision of law applicable to City nor result in any breach of any provision of or constitute a default under the agreement or instrument to which City is a party and which would affect the marketable title or Food Bank's use of the City Property. E. City is not prohibited from consummating the transaction contemplated in this Agreement by any law, regulation, agreement, instrument, restriction, order or judgment. 8. Real Estate Taxes and Assessments. There are no property taxes or special assessments payable in respect of the City Property or the Food Bank Property. After the First Closing, Food Bank shall pay all real estate taxes and special assessments that become payable in respect of the City Property, if any. 9. Transfer Tax. At the Second Closing, Food Bank shall pay the real estate transfer tax payable in connection with the transfer of the Food Bank Property to the City. No real estate transfer tax is payable in connection with transfer of the City Property to Food Bank. 10. Risk of Loss and Insurance. Food Bank shall bear the risk of loss or damage to the Food Bank Property prior to the Second Closing, and City shall bear the risk of loss or damage to the City Property prior to the First Closing. Each party shall insure its respective property in the manner and to the extent it deems fit. 11. Restriction on Sale or Conveyance. The City is willing to enter into the transaction contemplated by this Agreement in reliance on Food Bank's representations as to its intended use of the City Property, and such representations constitute a material inducement for the City, without which the City would not enter into this Agreement. Food Bank agrees that, for a term of twenty (20) years after the First Closing, it shall not sell, convey, or otherwise transfer the City Property to any third party without the prior written consent of City, which consent shall not be unreasonably withheld, but shall use the Property only for Project purposes. 12. Survival of Terms. In order to accomplish the objectives intended by the parties pursuant to this Agreement, the representations, warranties, promises, covenants, and terms hereof shall not merge into the deeds to be delivered at each Closing, but shall survive each Closing. 13. Default. If either party shall default in any of its respective obligations under this Agreement, then the non -defaulting party may delivery written notice to the defaulting party that 4 specifies the nature of the default. If the defaulting party does not cure the default within thirty (30) days, or within such other period to which the parties may mutually agree, then the non - defaulting party shall be entitled to exercise any right or remedy available under this Agreement or applicable law, and the prevailing party shall also be entitled to obtain judgment for its costs and reasonable attorneys' fees. 14. Costs and Expenses. Unless specifically provided to the contrary in this Agreement, each party shall bear all cost and expense of any type or nature whatsoever resulting from or arising in connection with any action that is necessary or expedient for such party to perform its duties as provided in this Agreement, and neither party shall have any claim or right of reimbursement or setoff against the other for any such cost or expense. 15. Specific Performance. Because a party may be irreparably damaged if the other party fails to perform its obligations under this Agreement, the remedies of injunction and specific performance, in addition to any other remedies allowed by applicable law, shall be available to each party. The reasonable attorneys' fees and costs incurred by the prevailing party shall be borne by the other party. 16, Cooperation. Each party agrees to cooperate in good faith with the other party in connection with the performance of the other party's obligations hereunder or matters otherwise contemplated hereby. City agrees to provide reasonable assistance to Food Bank in pursuing available state and federal grants; provided, however, that City makes no representation or promise that it will be successful in helping Food Bank to secure additional funding. 17. No Joint Venture. Nothing in this Agreement shall, or shall be deemed or construed to, create or constitute any joint venture, partnership, agency, employment, or any other relationship between the City and Food Bank nor to create any liability for one party with respect to the liabilities or obligations of the other party or any other person. 18. Notices. Any notice under this Agreement shall be in writing and shall be delivered in person, by United States registered or certified mail, postage prepaid, or by facsimile (with an additional copy delivered by one of the foregoing means), and addressed: (a) if to City, at 715 Mulberry Street, Waterloo, Iowa 50703, facsimile number 319-291-4571, Attention: Mayor, with copies to the City Attorney and the Community Planning and Development Director. (b) if to Food Bank, at 106 East 11th Street, Waterloo, Iowa 50703, facsimile number 319-291-4571, Attention: Executive Director. Delivery of notice shall be deemed to occur (i) on the date of delivery when delivered in person, (ii) three (3) business days following the date of deposit if mailed by United States registered or certified mail, postage prepaid, or (iii) when transmitted by facsimile so long as the sender obtains written electronic confirmation from the sending facsimile machine that such 5 transmission was successful. Either party may change its address for notice by providing notice to the other party as set forth in this Section. 19. Amendment, Modification, and Waiver. No amendment, modification, or waiver of any condition, provision, or term of this Agreement shall be valid or of any effect unless made in writing, signed by the party or parties to be bound or by its duly authorized representative, and specifying with particularity the extent and nature of the amendment, modification, or waiver. Any waiver by any party of any default by another party shall not affect or impair any rights arising from any subsequent default. 20. Severability. Each provision, section, sentence, clause, phrase, and word of this Agreement is intended to be severable. If any portion of this Agreement shall be deemed invalid or unenforceable, whether in whole or in part, the offending provision or part thereof shall be deemed severed from this Agreement and the remaining provisions of this Agreement shall not be affected thereby and shall continue in full force and effect. If, for any reason, a court finds that any portion of this Agreement is invalid or unenforceable as written, but that by limiting such provision or portion thereof it would become valid and enforceable, then such provision or portion thereof shall be deemed to be written, and shall be construed and enforced, as so limited. 21. Captions. All captions, headings, or titles in the paragraphs or sections of this Agreement are inserted only as a matter of convenience and/or reference, and they shall in no way be construed as limiting, extending, or describing either the scope or intent of this Agreement or of any provisions hereof. 22. Binding Effect. This Agreement shall be binding upon and shall inure to the benefit of the parties and their respective successors, assigns, and legal representatives. 23. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original and all of which, taken together, shall constitute one and the same instrument. - 24. Entire Agreement. This Agreement, together with the exhibits hereto, constitutes the entire agreement of the parties and supersedes all prior or contemporaneous negotiations, discussions, understandings, or agreements, whether oral or written, with respect to the subject matter hereof. 25. Time of Essence. Time is of the essence of this Agreement. IN WITNESS WHEREOF, the parties have executed this Property Exchange Agreement by their duly authorized representatives as of the date first written above. 6 NORTHEAST IOWA FOOD BANK, INC. CITY OF WATERLOO, IOWA By: Title: By: Title: 7 By: Ernest G. Clark, Mayor Attest: Suzy Schares, City Clerk EXHIBIT "A" Legal Description of City Property EXHIBIT "B" Legal Description of Food Bank Property NORTHEAST IOWA FOOD BANK WATERLOO, IOWA J Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE S CHMIrr At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: 09/19/11 Prepared: 09/16/11 Dept. Head Signature: # of Attachments: 7 �Z•� "�`-�---i'�L�� SUBJECT: Resolution approving setting date of hearing for a request by the Northeast Iowa Food Bank, Inc. to vacate Stanley Court located north of Lafayette Street. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Approval. Summary Statement: The Northeast Iowa Food Bank, Inc. is requesting to vacate the public Stanley Court located north of Lafayette Street to incorporate the area into the new Food Bank facility as part of the Human Services Campus, Once vacated, the street would be conveyed to the Food Bank alone with other property in the area as part of a property exchange agreement. There are two properties, 1617 and 1629 Lafayette Street, that have their primary access from Stanley Court, so an access and utility easement will need to be retained for the benefit of these properties. At their August 2, 2011 meeting, the Planning and Zoning Commission recommended approval of the street vacate. Please find attached to this letter a legal description of the area to be vacated, staff report, aerial photograph, and site photographs, Expenditure Required: None Source of Funds: N/A Policy Issue: Vacate of public right-of-way Alternative: Do not vacate the street Background Information: The Food Bank is requesting to vacate the street and convert it into a private access for the proposed Food Bank facility. An access and utility easement will be retained for the benefit of 1617 and 1629 Lafayette Street, so that they will be able to use the private drive as access to their properties. There CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equa[ Opportunity/Affirmative Action Employer would not appear to be a negative impact on the neighborhood or traffic conditions, and the vacate will allow for the development of the Food Bank facility as part of the Human Services Campus. Legal Description: See Attached cc: Noel Anderson, Community Planning & Development Director file Path: K:\USERS\ARICS\City of Waterloo\council letters\Vacate•Dedicate-EncroachemntStreet Naming -conveyance \09-16-11 Council Communication Vacate of Stanley Ct Food Bank.doc REQUEST: APPLICANT(S): GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: BUFFERS REQUIRED/ NEEDED: DRAINAGE: DEVELOPMENT HISTORY: FLOODPLAIN: PUBLIC /OPEN August 2, 2011 Request to vacate Stanley Court, to allow for the development of the new Northeast Iowa Foodbank. Northeast Iowa Foodbank. The applicant is requesting to vacate the existing Stanley Court and convert it into a private access for the proposed Northeast Iowa Foodbank. The request would not appear to have a negative impact on the surrounding neighborhood, Currently two homes exist that use the street for access and would have an agreement to continue to use the street for access. The request would not appear to have a negative impact on vehicular and pedestrian traffic movements in the area. The Cedar Valley Lakes Trail is located approximately 1/4 of a mile to the south along the north side of the Cedar River. . The property in question has been zoned "M-2" Heavy Industrial District since adoption of the Zoning Ordinance in 1969. North -- One and two residences zoned "R-3" Multiple Residence District, and "C-2" Commercial District. South- Rath Administration Office Building, zoned "M-2" Heavy Industrial District. East- Existing heavy industrial development, zoned "M-2" Heavy Industrial District. West- Existing light industrial development, zoned "M-1" Light Industrial District. The request would not require any buffering by ordinance standards. The proposed vacated right-of-way would not have an adverse impact on drainage in the area. The majority of the surrounding area was developed in the early 1900s to the 1940s, and the area comprises of a mix of development ranging from residential to heavy industrial. The land in question is located within the Zone -X, and is protected by the flood control levee as indicated by the Federal Insurance Administration's Flood Insurance Rate Map 190025, dated July 18, 2011. The Cedar River is located % of a mile to the south, and Lafayette Park is located 2 blocks to the east at the southeast Stanley Court Vacate Page 1 SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: August 2, 2011 corner of Lafayette Street and Vinton Street, There are no schools located within the immediate vicinity. There is a 6" private waterline located just west of Stanley Court but no known utilities located in the street itself. There is a 30" sanitary sewer fine located within Elm Street to the west, a 12" sanitary sewer line within Lafayette Street to the south, and an 8" sanitary sewer line within in Mulberry to the north. There is 4" drain tile located on both sides of Mulberry Street north of the site. There is no storm sewer located in either Elm Street of Lafayette Street. There is some 10" storm sewer lines located near the intersection of Vinton Street and Lafayette Street to the southeast, and it may be necessary to extend storm sewer in the area to connect with the storm sewer in Vinton Street. The Future Land Use Map designates this site for industrial. As the use of the property would be for an office complex, this would be compatible with the -Comprehensive Plan and Future Land Use Map. The site is located within the Primary Growth Area as designated on the Growth Area Map within the Comprehensive Plan. This request would be in accordance with Land Use Policy #19, which encourages infill development and utilizing existing utilities. The applicant is requesting to vacate the existing Stanley Court and convert it into a private access for the proposed Northeast Iowa Foodbank. Currently, two houses utilize Stanley Court to access their properties and the Foodbank has indicated that they could continue to use the street for access after the street is vacated. Staff would request that an agreement between the Foodbank and the property owners should be obtained as a condition of approval for the vacate process. There is a 6" private waterline located within the Stanley Court right-of-way but the water department has indicated that as the line is private, they would not be opposed to the vacate. In addition, there is a 6' x 6' portion of property at the end of Stanley Court that was never conveyed with the street. Staff is working with City attorney's in order to obtain the piece of property. Staff would note that the proposed vacate does not appear to have a negative impact on neighborhood or traffic conditions and staff recommends the request be approved. Stanley Court Vacate Page 2 STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: August 2, 2011 The request will not require any subdivision or platting. Staff recommends that Vacate be approved for the following reasons: 1. The request would not have a negative impact on the surrounding area, and would be a good buffer between the residential uses to the north and the industrial/commercial uses to the south, east and west. 2. The request is in conformance with the Comprehensive Plan and Future Land Use Map, and would be a good infill development project. With the condition that: 1. An agreement is in place to allow the existing houses tocontinueto access their properties from the vacated Stanley Court. Stanley Court Vacate Page 3 Applicant: Northeast Food Bank City of Waterloo Planning & Zoning Department 715 Mulberry Street, Waterloo, Iowa 50703 (319) 291-4366 I1 Offer to Vacate and Purchase City Right -of --Way Request to Vacate Easement, Vacate Sidewalk, or Encroachment Agreement DI Sale of City -Owned Property Iowa a`.41 J2 .3 q 7 Address: et PhoneNo,: 319-235-0507 General Description of Property to Vacated (i.e.- alley between A St. & B St., South of C St.); Stanley Court, North of Lafayette Street Legal description of area to be conveyed, vacated, or encroached: To be determined. 1. A non-refundable filing fee(s) shall be made as follows (checks payable to City of Waterloo): d.. Right-of-way vacation One Hundred Seventy Five Dollar ($175.00) Filing Fee • Easement or sidewalk vacation — Seventy Five Dollar ($75.00) Filing Fee • Encroachment — One Hundred Dollar ($100.00) Filling Fee • Sale of city -owned property not required to be vacated —No Fee • Any request not meeting the Sale of Property Policy -- One Hundred Dollar ($100.00) Fee 2. Offer Price* Note: If the offer price meets the Sale of Property Policy (see attached) the request will not be required to be reviewed by the Building & Grounds Committee.] • Asking price (see attached Sale of Property Policy for how calculated): 1 U • Deductions • May decrease price by 50% for area located within an easement ® May decrease price for the City tax that will be collected on the land within 5 yrs (8 yrs inside of the CORA): • Costs (surveying & miser., demolition, remove of curbs, etc): Asking price — Deductions - Value of Property: Offer Price for Endre Area: kt ,ijt) Nate; The above information is asun maty ofthe Sale of Property Polley (see attached). All requests to vacate and purchase City right-of-way must be accompanied by a signed "Intent to Vacate" form for each abutting property to the area to be vacated. Any request that fails to meet the Sale of Property Policy shall not be forwarded to the Building and Grounds Committee or City Council. Any such applicant shall need to request review to Building and Grounds through a City Council member. 0 Publication and Recording Fees*: At the time a buyer(s) has been selected, all publication costs and recording fees must be paid by the applicant. Applicant shall be responsible for collecting from other buyers. 4. Easement*: The following easement shall be retained: An access easement will be retained if requested by adjacent land owners; 5. Other: Please provide a site plan andtor aerial photo ofthe area to be vacated if the request involves „additional construction as the reason for the request. i r A( (...L r._« =� Ct A A pplicant t, Date f ` *Not required for easement vacates sidewalk vacates or Encroachment Agreements 20 E of 1535 Lafayette St — Northeast Iowa Food Bank Special Permit Standing on Lafayette St looking at the existing trucking company located on the property. Standing on Lafayette St looking at the existing trucking company located on the property. Standing on Lafayette St looking along Stanley Court, which is being proposed to be vacated. Looking at the new Operation Threshold building, located adjacent to the west at 1535 Lafayette Street. 15 Legal Description Stanley Court Vacate The Forty (40) foot wide public Stanley Court as platted in Parkview in the City of Waterloo, Iowa Tying Northerly of a line drawn between the Southeasterly corner of Lot 12 in Parkview to the Southwesterly corner of Lot 11 in Parkview and lying Southerly of the Southerly Iine of Lot 22 in Parkview, subject to the retention of an access and utility easement on the portion of vacated Stanley Court located Southerly of an Easterly extension of the Northerly line of Lot 13 in Parkview, said easement being for the benefit of Lot 11, Lot 12, and Lot 13 except the Westerly 18.75 feet in Parkview. Page 1 of 1 MARIA ARMSTRONG From: NOEL ANDERSON Sent: Friday, September 16, 2011 1:30 PM To: ARIC SCHROEDER; MARIA ARMSTRONG Cc: PATTIE MAGEE; TIM ANDERA; CHRIS WESTERN Subject: RE: slight change in legal Aric - Barb Prather dropped off a legal description for the food bank existing site. Please work with Tim to get others -- utilize the acquisition of the previous properties and legals used therein -- Tim find the trucking company file -- Chris -- get the houses on Mulberry file if necessary. Aric - you may be able to write some of the legals your self, as some of these are merely platted lots. Have Mike Heerkes help to proof-read. -Noel Noel Anderson Community Planning & Development Director City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 Phone 319.291.4366 Fax: 319.291.4262 Cell: 319290.6357 "To the world you may be one person, but to one person you may the world." - Heather Cortez From: ARIC SCHROEDER Sent: Friday, September 16, 2011 1:20 PM To: MARIA ARMSTRONG Cc: PATTIE MAGEE; NOEL ANDERSON Subject: slight change in legal Maria, Chris Wendland e-mailed me a slightly revised legal description (wording changed for the easement being retained). Please use the attached to replace the last page in the vacate transmittal I sent down. Also, please note that the last two pages just prior to the site plan of the other transmittal (the property exchange agreement) has spots for legals that are blank. Noel is working on obtaining the needed legals and I'll forward them as soon as possible. Thanks, ARIC A. SCHROEDER Ci iv Planner City of Waterloo Community Planning and Development 715 Mulberry Street Waterloo, IA 50703 Phone: (319) 291-4366 Fax: (319) 291-4262 war w.ci.waterloo.ia.us 9/16/2011 Legal Description Stanley Court Vacate The Forty (40) foot wide public street known as Stanley Court, as platted in Parkview in the City of Waterloo, Iowa lying Northerly of a line drawn between the Southeasterly corner of Lot 12 in Parkview to the Southwesterly corner of Lot 11 in Parkview and lying Southerly of the Southerly line of Lot 22 in Parkview, subject to reservation of easements for ingress and egress and easements for access to public and private utilities facilities and infrastructure to operate, inspect, maintain, repair, reconstruct, and remove same in, upon, beneath, over and across that portion of vacated Stanley Court that is located Southerly of an Easterly extension of the Northerly line of Lot 13 in Parkview, said easement being for the benefit of Lot 11, Lot 12, and Lot 13 except the Westerly 18.75 feet of Lot 13, in Parkview. BUILDING & GROUNDS COMMITTEE September 19, 2011 4:45 p.rn. Council Chambers Roll Call: Members: Chairperson Harold Getty Ron Weiner Bob Greenwood Approval of Agenda, as proposed. NEW BUSINESS 1. Approval of request of Redonna Parker to vacate, sell and convey approximately 120 foot long portion of public alley located behind the home of 624 Adams Street located in Block 8 of Rose Hill Addition for $406.00 for the purpose of closing the alley and incorporating the area into the applicant's rear yard; and forward said request to the City Council agenda to set a date for public hearing—Submitted by Aric Schroeder, City Planner. 2. Approval of request of Sean Duggan to purchase and move a 24' x 24' (576 square foot) detached garage from 910 West Shaulis Road in the amount of $500.00 in conjunction with property purchased as part of the West Shaulis Road Extension/Ansborough Avenue Reconstruction Project; and forward said request to the City Council agenda to set a date for public hearing— Submitted by Tim Andera, Associate Planner. ADJOURNMENT Suzy Schares City Clerk PUBLIC WORKS COMMITTEE September 19, 2011 4:50 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Ron Welper Harold Getty Approval of Agenda, as proposed. NEW BUSINESS 1. 2. Expenditure Authorization Request of Larry Smith, Superintendent of Waste Management Services Amount + Est. Sir Expenditure $1,353.3$ Purchase of uniforms $3,000.00 Purchase of uniforms ADJOURNMENT Suzy Schares City Clerk City Clerk Use Only Finance Committee Approval Date A4, City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the VAS Departmant to expend $ 1,353.38 Uniforms plus ext. shipping cost of $ 0.00 to pay for or purchase This purchase or expenditure is being made because: Per Union contract Bids or written quotes were taken on this purchase, as follows ARAMARK $1353.38;. G&K Services $1481.12; City Laundry $1904.62 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund: Road Use Tax: Sewer: Sanitation: nBonds: [JFederal/other grants: X Other(specify): This expenditure is to be coded to the following budget line -item: 525/15/5400/L579 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submit, (Sign.. ure rept. Head Or Designee) (Project Code) $ 1,600.00 $ 1,600.00 Date (Signature Finance Dept. Review) Date ARAMARK SS POLO COST QUANITY TOTAL COST DDE EN .. S -XL $11.99 13 $155.87 Eu 2XL $19.99 9 $179.91 3XL $19.99 3 $59.97 s 4XL $19.99 $0.00 :'1,, ;,t(5l) Code Enforcement $5.00 each for logo $75.00 3>,<<, on SS COTTON S -XL $10.99 29 $318.71 ,, 2,i 2XL - 6XL $17.65 18 $317.70 3 19 LT - 5XLT $17.65 $0.00 .%2.40 E I $a9(i 30 LS COTTON S -XL $10.99 15 $164.85 8 2XL-5XL - $17.65 6 $105.90 33 LT-XLT $17.65 $0.00 2XLT-5XLT $17.65 $0.00 $1,302.91 $1408r ,129118 SS Class 2 Safety T -Shirt M -XL 16.99 21 $356.79 21 2XL 3XL 20.99 5 $104.95 4X- 5X 29.99 1 $29.99 1 $491.73 $491.73 LS Class 2 Safety T -Shirt S -XL 20.99 3 $62.97 3 2XL-3XL 24.49 $0.00 4X -5X 33.99 $0.00 $62.97 hC2.:� r - MENS JEANS 28-42 $15.99 97 $1,551.03 33 53 44-54 $19.00 $0.00 $1,551.03 88607.52 8c143.41 WOMENS JEANS Sizes 6-16 $15.00 3 $45.00 3 Size 18 $19.00 $0.00 $45.00 845.00 VESTS S - XL $13.99 30 $419.70 2 5 23 2XL-5XL $16.99 18 $305.82 , 7 10 $725.52 , -. 97 $1,..38..,3 :5-491 67 Shipping & Handling 5339.82 8.2.560.96 TOTAL COST $4,254.16 G&K Services SS POLO COST QUANITY TOTAL COST c()flF: !=iii:' ipir-r.; S -XL $17.99 13 $233.87 ,c, .3 2XL $19.99 9 $179.91 3XL $21.99 3 $65.97 4XL $0.00 j E ,r:p �,r, SS COTTON S -XL $12.99 29 $376.71 , ,ii 2XL - 6XL $15.99 18 • $287.82 t; Ery LT - 5XLT $15.99 $0.00 LS COTTON S -XL $14.99 15 $224.857 2XL-5XL $17.99 6 $107.94 :1 '3 _LT-XLT $17.99 $0.00 2XLT-5XLT $19.66 $0.00 $1,477.07 $ 3 7'1 ,_.,;1 8510, SS Class 2 Safety T -Shirt M -XL 21.99 21 $461.79 2XL 3XL 24.99 5 $124.95 4X 5X 27.99 1 $27.99 LS Class 2 Safety T -Shirt S -XL 24.99 3 $74.97 2XL-3XL 27.99 $0.00 4X -5X 27.99 $0.00 $614.73 $6 LI 73 $74.97 374.1; MENS JEANS 28-42 $18.99 97 $1,842.03 .33 59 44-54 $21.99 $0.00 $1,842.03 3721 62 13E70411 WOMENS JEANS Sizes 6-16 $21.99 3 $65.97 Size 18 $23.99 $0.00 VESTS S - XL $9.99 30 $299.70 2 2XL-5XL $12.99 18 $233.82 E 7 ;0 $65.97 33219 � Shipping & Handling $533.52 332.E-7 51 40.3q3 � 12, 32 p 8 [4 35 TOTAL COST $4,608.29 City Laundry SS POLO COST QUANITY TOTAL COST CO'::, ENE S -XL $24.00 13 $312.00 2XL $27.00 9 $243.00 3XL $27.00 3 $81.00 4XL $0.00 s ,J, i r,o SS COTTON S -XL $22.50 29 $652.50 ::} 2XL - 6XL $24.50 18 $441.00 8 10 LT - 5XLT $24.50 $0.00 N,, 58 .1;6!),) 00 LS COTTON S -XL $24.00 15 $360.00 s 2XL-5XL $27.00 6 $162.00 _> LT-XLT $27.00 $0.00 2XLT-5XLT $27.00 $0.00 $2,251.50 ,5`.r 3 00 37<l0 03 SS Class 2 Safety T -Shirt M -XL 15.5 21 $325.50 2XL 3XL 22.5 5 $112.50 5 4X 5X 22.5 1 $22.50 t $460.50 3460.50 LS Class 2 Safety T -Shirt S -XL 21.95 3 $65.85 .3 2XL-3XL 25.95 $0.00 4X -5X 25.95 $0.00 $65.85 „s .8b MENS JEANS 28-42 $21.79 97 $2,113.63 38 44-54 $25.95 $0.00 $2,113.63 2.828.02 81,205.6' WOMENS JEANS Sizes 6-16 $21.79 3 $65.37 ;5 Size 18 $25.79 $0.00 $65.37 5'65.37 VESTS S - XL $11.55 30 $346.50 2 23 2XL-5XL $11.55 18 $207.90 7 10 $554.40 534 55 `E,138 60 5381 15 Shipping & Handling 3416.15 _ .._u. .5.20 a i TOTAL COST $5,511.25 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 3,000.00 uniforms plus ext. shipping cost of $ 0.00 to pay for or purchase This purchase or expenditure is being made because: per union contract X Bids or written quotes were taken on this purchase, as follows ARAMARK $2560.96, G&K Services $2814.35, City Laundry $3207.98 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: I 'Road Use Tax: X Sewer: Sanitation: Bonds: Federal/other grants: Other(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1579 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, 2 (Sigriaturree Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 2,500.00 $ 2,351.45 ARAMARK SS POLO COST QUANITY TOTAL COST c.-oi _ ;�;' SANiTAIN S -XL $11.99 13 $155.87 lt1 2XL $19.99 9 $179.91 3XL $19.99 3 $59.97 4XL $19.99 $0.00 4 is,_8,; : -J7!7, <<o Code Enforcement $5.00 each for logo $75.00 5 00 SS COTTON S -XL $10.99 29 $318.71 9 20 2XL - 6XL $17.65 18 $317.70 8 10 LT - 5XLT $17.65 $0.00 82=10 11 `h.i96.3i) LS COTTON S -XL $10.99 15 $164.85 8 2XL-5XL $17.65 6 $105.90 3 3 LT-XLT $17.65 $0.00 2XLT-5XLT $17.65 $0.00 $1,302.91 $140 87 5128 88 SS Class 2 Safety T -Shirt M -XL 16.99 21 $356.79 '71 2XL 3XL 20.99 5 $104.95 4X 5X 29.99 1 $29.99 •i $491.73 8491.73 LS Class 2 Safety T -Shirt S -XL 20.99 3 $62.97 3 2XL-3XL 24.49 $0.00 4X -5X 33.99 $0.00 $62.97 MENS JEANS 28-42 815.99 97 $1,551.03 38 59 44-54 $19.00 $0.00 81,551.03 1;007 62 6943.4 WOMENS JEANS Sizes 6-16 $15.00 3 $45.00 3 Size 18 $19.00 $0.00 $45.00 $45 00 VESTS S - XL $13.99 30 $419.70 2 5 23 2XL-5XL • $16.99 18 $305.82 1 7 10 $725.52 54.4.97 8188.8„ 5491.57 Shipping & Handling '..339.82 81.3b3 38 TOTAL COST $4,254.16 G&K Services SS POLO COST QUANITY TOTAL COST S -XL $17.99 13 $233.87 2XL $19.99 9 $179.91 3XL $21.99 3 $65.97 4XL $0.00 SS COTTON S -XL $12.99 29 $376.71 2XL - 6XL $15.99 18 $287.82 LT - 5XLT $15.99 $0.00 LS COTTON S -XL $1.4.99 15 $224.85 2XL-5XL $17.99 6 $107.94 LT-XLT $17.99 $0.00 2XLT-5XLT $19.66 $0.00 $1,477.07 COOL EN•r- t ION Ifi , ..5 i 9 Fh C.) 28 8 10 V:14 43 !F,4 1 -) 78 F 7 3 85 7158 90 SS Class 2 Safety T -Shirt M -XL 21.99 21 $461.79 21 2XL 3XL 24.99 5 $124.95 5 4X 5X 27.99 1 $27.99 LS Class 2 Safety T -Shirt S -XL 24.99 3 $74.97 2XL-3XL 27.99 $0.00 4X -5X 27.99 $0.00 $614.73 $74.97 MENS JEANS 28-42 $18.99 97 $1,842.03 44-54 $21.99 $0.00 $1,842.03 WOMENS JEANS Sizes 6-16 $21.99 3 $65.97 Size 18 $23.99 $0.00 $65.97 VESTS S - XL $9.99 30 $299.70 z 2XL-5XL $12.99 18 $233.82 i $533.52 23 2.9 7 Shipping & Handling 2814 73 3 5.74.07 38 58 0721.62 $1,120A1 l20A1 .88.97 5 3 7 ;9 s 140.88 5359.67 2312-82 51,481_12 TOTAL COST $4,608.29 City Laundry SS POLO COST QUANITY TOTAL COST t'.i:;;tE. =.A, i MIA ft S -XL $24.00 13 $312.00 i > 2XL $27.00 9 $243.00 3XL $27.00 3 $81.00 4XL $0.00 ;,f, V(31 00 SS COTTON S -XL $22.50 29 $652.50 ) 20 2XL - 6XL $24.50 18 $441.00 ; to LT - 5XLT $24.50 $0.00 3398 0. !7885 00 LS COTTON S -XL $24.00 15 $360.00 2XL-5XL $27.00 6 $162.00 LT-XLT $27.00 $0.00 2XLT-5XLT $27.00 $0.00 $2,251.50 .5273 00 2324.; 00 SS Class 2 Safety T -Shirt M -XL 15.5 21 $325.50 ,i 2XL 3XL 22.5 5 $112.50 5 4X 5X 22.5 1 $22.50 t $460.50 %160 50 LS Class 2 Safety T -Shirt S -XL 21.95 3 $65.85 3 2XL-3XL 25.95 $0.00 4X -5X 25.95 $0.00 $65.85 M5.85 MENS JEANS 28-42 $21.79 97 $2,113.63 3 ' 5,9 44-54 $25.95 $0.00 $2,113.63 .828.02 531.285 61 WOMENS JEANS Sizes 6-16 $21.79 3 $65.37 Size 18 $25.79 $0.00 $65.37 85 37 VESTS S - XL $11.55 30 $346.50 7 5 23 2XL-5XL $11.55 18 $207.90 1 7 10 $554.40 :c3,1 65 .. i 38.61) 5381 , Shipping & Handling TOTAL COST $5,511.25 V15 15 81.9046> BOARDS AND COMMISSIONS September 19, 2011 4:55 p.m. Council Chambers Roll Call: Members: Chairperson David Jones Steve Schmitt Carolyn Cole Approval of Agenda, as proposed. 1. Motion to receive and file Mayor Clark's recommendation of the following appointments: Appointee Board/Commission Expiration Date New or Re - Appointment Carole Gustafson Planning & Zoning Commission August 7, 2014 New Appointment ADJOURNMENT Suzy Schares City Clerk Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF 'WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director CITY OF WATERLOO Council Communication Boards and Commissions Committee Meeting: September 19, 2011 Prepared: September 12, 2011 Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 SUBJECT: Appointment to Planning & Zoning Commission Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Appoint Carole Gustafson to the Planning & Zoning Commission with a term expiration date of 8/7/14. Summary Statement: Carole Gustafson is interested in being appointed to the Planning & Zoning Commission and would be replacing the expired term of Tom Powers, Expenditure Required: None Source of Funds N/A Policy Issue N/A Alternative: Do not appoint applicant and seek additional applications. Background Information: Carole Gustafson has noted her qualifications in serving on many non-profit boards and her experience working as a social worker for 35 years. CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer RECEIVED JUL .0 72011. CITY OF WATERLOO, IOWA BOARDS & COMMISSIONS APPLICATION' Date: SL h 2'6 I 1, I, , request to be appointed to (state preference): 2_ 'Pia_ It v i'vv 077 Ft .ors i Home Phone: 2 3 6 U Cell Phone: 6'2 (Name) � � -Ut) ' w Home Address Employer - -• Employer Address Work Phone: "y : p [9 6 0 Zipcode 5-t0 6c iia.1 v- ottivvt, ? Title How long have you resided in Waterloo? 4 years List current membership in organizations and offices held: ` -- ) f c(2. 4 A ht5)41pylvoa4 Zipcode 6-0 )7 OK 7 -44 -hock -v- J -j3 7 F I am available for meetings: A.M. P.M. Noon I am available to serve on a Board/Commission the entire year:- No (check below) Spring Summer Fall Winter All Seasons Briefly explain your qualifications for appointment to a designated Board/Commission: J. �j4cc i :e,1 St51e"'- T V ft} t ^ 0-v /t -r 15d 1 ,j0j,��% (. ►�-O) . CS , ��C N c'.��� w1 Ch 5 A_ 56tiw c.A 6 l �A70/\14A4-,. olr ) i� .e 7, Additional information and comments that may not be evident from information already on this form: References (include p ,one numbers): ) ao } Ui) &.1(3-1 .�` < / 0 j I understand this application does/not bind me to accept an appointment should it be offered, nor does it guarantee an appointment to a Board/Commission. If selected, I will be available to attend appropriate training sessions. This application will remain valid and on file for one caiend-r year from dat above. 08103!2010 Signature RETURN TO MAYOR'S OFFICE, 715 MULBERRY ST., WATERLOO, IA 50703 FAX 291-4286; PHONE 291-4301. FINANCE COMMITTEE September 19, 2011 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of September 12, 2011 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Steve Jordan, Fire Marshal State Fire Marshal Fire Prevention Education Conference Ankeny, Iowa October 18-21, 2011 8695.00 Steve Grimm, Fire Inspector IAHO Conference Cedar Falls, Iowa October 6- 7, 2011 $125.00 Investigator Chopard Homicide Investigation Course Cedar Rapids, Iowa October 17-28, 2011 $1,395.00 Darryl Hartema, Fire Department Mechanic Inspection of new fire truck chassis at Spartan Chassis Incorporated Charlotte, Michigan September 21-22, 2011 $405.00 Officers Bovy & Bose Criminal Interdiction Sioux City, Iowa October 16-20, 2011 $284.00 Abraham L. Funchess, Human Rights Executive Director National Fair Housing Training Academy — Investigation Training Washington D.C. October 2- 7, 2011 $3,194.91 Jeff Siebel, Building Maintenance P1 -Residential Plumbing Inspector Exam Des Moines, Iowa September 13, 2011 $160.00 Greg Ahlhelm, Plans Examiner 2011 Hawkeye State Fire Safety Assoc Fire Prevention Education Conference Ankeny, Iowa October 20, 2011 $125.00 9. Pre Authorizations to Expend over $1,000.00 Dept. P Amount + Est. �� Expenditure Building/Maintenance $1,104.00 + $130.27 Purchase Pit Sanitizer for Five Sullivan Brothers Convention Center Engineering $1,215.00 Pay for Mobile Connect and Mobile License Maintenance renewal for PavePlus View and Map Director ARC GIS software Leisure Services $8,500.00 Pay for trees purchased for the Plant Some Shade project Leisure Services $5,2.93.00 Pay for concrete work at Sullivan Park around the new play structure Leisure Services $1,400.00 Pay for concrete cutting and grinding the diving board areas at Byrnes and Gates swimming pools Leisure Services $4,300.00 Purchase of Ryan Jr. sod cutter Leisure Services $4,000.00 Purchase stainless steel tables for the Public Market build out Leisure Services $5,705.00 Purchase Western MVP snowplow and V blade for an F450 truck Leisure Services $12,600.00 Purchase Magic Mix Top Dressing - 84 tons delivered to Riverfront Stadium Leisure Services $7,250.00 Pay for Riverfront stadium field improvements Leisure Services $1,120.00 Purchase fill needed as preparation for new play structure in Sullivan park Leisure Services $24,990.00 Purchase red ballfield lime for reconstruction of Cedar river Exchange Youth Sports complex Purchase ten (10) 4' x 10' pre -cast slats for water trail access Leisure Services $1,600.00 Leisure Services $12,500.00 Purchase bleachers to replace worn out and unsafe bleachers at the Byrnes Park Tennis Center Police $11,424.39 Pay for upgrade and installation for existing digital video recording system with new hard drives, a DVD burner and two new cameras Traffic Operations $5,000.00 Pay for concrete for traffic signal bases Traffic Operations $2,950.00 Pay for Emergency Vehicle Pre-emption System Waste Management Services $3,000.00 Purchase uniforms Waste Management Services $1,353.38 Purchase uniforms 10. Approval of request to seek bids for the Rental of Three (3) Motor Graders to Support Snow Removal Operations—Submitted by Mark Rice, Public Works Director. BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3000 (Cash) and Line Item 1512 (WPD Fort) in the amount of $30,000.00—Submitted by Captain David Mohlis. 2. Approve the project budget for MidAmerican Energy Plant Some Shade in the amount of $9,444.75—Submitted by Paul Huting, Leisure Services Director. 3. Approve the project budget for the Bahamas Target grant in the amount of $1,000.00— Submitted by Cammie Scully, Cultural & Arts Commission Director. 4. Approve the project budget to use BCRLF revenue for the Forge Industries site environmental work in the amount of $3,200.00 Submitted by Noel Anderson, Community Planning & Development Director. BILLS PAYMENT ADJOURNMENT Suzy Schares ' City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED /.)/d /f;L ///UC) /3 (,, FYdWIA BUDGETED a on EXPENDED YTD THIS REQUEST 7,76;(..)1) LEFT AFTER THIS REQUEST /506, U[] DATE )7/0 NAME(S) AND POSITION(S): Steve Jordan, Fire Marshal DATE: 11911114 11411%.11 Pr r,Nu1 ITI September 7, 2011 NAME OF CLASS / MEETING: State Fire Marshal Fire Prevention Education Conference DESTINATION: Ankeny, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 10-18-11 RETURN DATE: 10-21-11 DATE(S) OF MEETING: October 18-21 PURPOSE OF TRAVEL: Attend State Fire Marshal Fire Prevention Education Conference. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa PRIVATE VEHICLE ESTIMATE OF COST: 280.00 LODGING TAXI 90.00 MEALS PARKING 225.00 REGISTRATION AIRFARE 100.00 MILEAGE/FUEL MJSCITOLLS TOTAL FOR ALL: $ 695.00 BUDGET LINE ITEM: 010-12-1400-1346 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CJ WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED FYX Li/:; -BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance 2t/) l /4i) Id �� -x;'.00 do 712/ Copy - Department NAME(S) AND POSITION(S): Steve Grimm '')iti�0�.a�_cr.4 J� DATE: 090811 NAME OF CLASS / MEETING: IAHO Conference DESTINATION: Cedar Falls, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Oct.6 and 7 RETURN DATE: Oct.6 and 7 DATE(S) OF MEETING: Oct.6 and 7 PURPOSE OF TRAVEL: Attend IAHO Fall Conference- Certification & Recertification For Rental Inspectors WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ 0 METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING $125.00 REGISTRATION AIRFARE MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ $125.00 BUDGET LINE ITEM: 010-12-1400-1346 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE F WATERLOO APPROVE THIS TRAVEL REQUEST DEPARTMENT HF'AD MAYOR DATE K:1Shared Goodies\Forms\Travel Request Form January 2010 DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2012,_, BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST bATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 6401)e). /G) IJAI 5:- 6) cLLJ/ / Copy - Department NAME(S) AND POSITION(S): Inv. Jason Chopard DATE: September 6,2011 NAME OF CLASS / MEETING: Homicide Investigation Course DESTINATION: Cedar Rapids, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: October 17, 2011 Return Date: October 28, 2011 DATE(S) OF MEETING: October 17-28,2011 PURPOSE OF TRAVEL: Lt McNamee is requesting authorization to send Investigator Chopard to the Homicide Investigation course at the Cedar Rapids Police Department on October 17-28, 2010, in Cedar Rapids, Iowa. Investigator Chopard is assigned to the investigative Division. Part of his duties is to investigate serious crimes such as Homicides. This 2 -week course by the Southern Police Institute will teach the participants with the advanced knowledge and skills to investigate death investigations to a successful resolution. The cost of registration is $1195.00 and would require lunch each day. There will be no lodging cost as Investigator Chopard will drive to the training each day. The A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING $150.00 MEALS $1195.00 REGISTRATION $50.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1395.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 1395.00 PER PERSON i BELIEVE THIS TRiP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE bEPT. STAFF ONLY LINE ITEM USEb FY401,2 BUDGETED EXPENbEb YTD THIS REQUEST LEFT AFTER THIS REQUEST BATE NAME(S) AND POSITION(S): DarrylHada ma flirt DATE: iyieiul Ck rAtr1 urw 6z) Rld ,, 0z) c.,Jui ir11G[ September 12, 2011 NAME OF CLASS / MEETING: DESTINATION: Charlotte, Michigan DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: 09/21/22 09-22-11 PURPOSE OF TRAVEL: Inspect new fire truck chassis at Spartan Chassis Incorporated. DATE(S) OF MEETING: 09/21/11 to 09/22/11 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa PRIVATE VEHICLE ESTIMATE OF COST: 130.00 LODGING TAXI 110.00 MEALS PARKING REGISTRATION AIRFARE 165.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ $405.00 BUDGET LINE ITEM: 010-12-1400-1346 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES -PUBLIC PURPOSE 1 APPROVE THIS TRAVEL REQUEST AND -16-N CESS Y AND B FICIAL TO THE CITY OF DEPART VIENT HEA- 1 MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 t'9r 9./L)) EXPENDED YTD S'72,2 6(5 THIS REQUEST ,=1 G1[) LEFT AFTER THIS REQUEST FY _2012 BUDGETED DATE ??`/ Gjr��"��/ Copy - Department Original - Clerk/Finance NAME(S) AND POSITION(S): Officers Al Bovy & Steve Bose DATE: September 8„2011 NAME OF CLASS / MEETING: Crimina! Interdiction DESTINATION: Sioux City, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: October 16, 2011 Return Date: October 20, 2011 DATE(S) OF MEETING: October 17-20, 2011 PURPOSE OF TRAVEL: Sgt. Farmer is requesting authorization to send Officer's Al Bovy and Steve Bose to a Criminal Interdiction course at the National Training Center on Oct 17-20, in Sioux City, Iowa. This 4 -day school is designed for Patrol Officers and K9 handlers who are proactive in the seizure of narcotics. It will teach officers how to develop the skills to conduct criminal interdictions and develop probable cause for traffic stops that lead to the seizure of narcotics, money and the arrest of the individuals transporting these items. The class will teach the attendees about search and seizure, deployment and use of the K9's. The cost of registration, lodging and some meal cost are provided by NTC for free. The city would be responsible for dinner meal and gas. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CiTY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING $184.00 MEALS $0.00 REGISTRATION $100.00 MILEAGE/FUEL TOTAL FOR ALL: $ 284.00 TAXi PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 14200 PER PERSON 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO i APPROVE THIS TRAVEL REQUEST DEPARTME'N HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY1f/ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY JrC.Grc 1.GfL`' , / (// ?/3")W' C/`/(t 'A)// Copy - Department NAME(S) AND POSITION(S): Abraham L. Funchess, Executive Director DATE: October 2, 2011— October 7, 2011 NAME OF CLASS 1 MEETING: National Fair Housing Training Academy— Investigation Training. DESTINATION: Washington D.C. DEPARTURE POINT IF NOT WATERLOO: Cedar Rapids, IA DEPARTURE DATE: October 2, 2011 RETURN DATE: October 7, 2011 DATE(S) OF MEETING: October 3, 2011— October 7, 2011 PURPOSE OF TRAVELITRAINING: Week One Investigation Training at the National Fair Housing Training Academy WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Cedar Rapids ESTIMATE OF COST: 1717.45 LODGING 50.00 275.00 MEALS 35.00 NA REGISTRATION 1070.00 $47.46 MILEAGE/FUEL TOTAL FOR ALL: $ 3194.91 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: 010-27-2510-1346 X GRANT REIMBURSABLE YES NO YES NO TOTAL: $ 3194.91 REQUIRED CERTIFICATION PER PERSON BELIEVE THIS T AND IS N ES CITY OF, 17 SERVES A PUBLIC PURPOSE AND BENEFICIAL TO THE D PA ► ENT HEAD DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 APPROVE THIS TRAVEL REQUEST MAYOR TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Jeff Siebel„ Building Maintenance FINANCE DEPT. STAFF ONLY LINE ITEM USED G' le.) , ;(S) c, FY :0(9 -BUDGETED /6610.IJd EXPENDED YTD THIS REQUEST /60, 00 LEFT AFTER THIS REQUEST //X1.00 DATE ')' /6-, Original - Clerk/Finance 'Copy - Department DATE: September 13, 2011 NAME OF CLASS / MEETING: P1 -Residential Plumbing Insp DESTINATION: Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: September 13, 2011 PURPOSE OF TRAVEL/TRAINING: Residential Plumbing Inspector Exam RETURN DATE: September 13. 2011 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: DATE(S) OF MEETING: September 13, 2011 X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE X PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: LODGING TAXI MEALS PARKING 160.00 REGISTRATION AIRFARE MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ 160.00 BUDGET LINE ITEM: 010-22-8800-1346 GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 160.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 2i'i 6/00 FY :2 Of 2-BUDGETEDG L?Q DO EXPENDED YTD THIS REQUEST / J< 00 LEFT AFTER THIS DATE / Original - Clerk/Finance 'Cnpy�- b partm/entzD. i j NAME(S) AND POSITION(S): Greg Ahlhelm, Plans Examiner DATE: October 20, 2011 NAME OF CLASS / MEETING: 2011 Hawkeye State Fire Safety Assoc Fire Prevention Education Conference DESTINATION: Ankeny, lowa DEPARTURE POINT F NOT WATERLOO: DEPARTURE DATE: October 20, 2011 RETURN DATE: October 20, 2011 DATE(S) OF MEETING: October 20, 2011 PURPOSE OF TRAVEL/TRAINING: Fire Safety Prevention Education WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING 125.00 REGISTRATION AIRFARE MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ 125.00 BUDGET LINE ITEM: 010-22-51004346 GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 125.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR f /( DATE DATE K:\Shared Goodies\Forrns\Travel Request Form January 2010 CITY OF WA 1'FRLOO Committee Communication Finance Committee Meeting: September 19, 2011 Prepared: September 9, 2011, Dept. Head Signature: # of Attachments: SUBJECT: Submitted by: Request for authorization to seek bids for Three (3) Motor Graders to support Snow Removal Operations Mark Rice, Public Works Director Recommended City Council Action: Summary Statement: Expenditure Required: Est $50,000 Source of Funds: Road Use Tax Budget Policy Issue Alternative Background Information: This is a continuation of an equipment rental program to support snow removal operations. Based on designated snow routes, these graders perform an essential function in the snow and ice control program. The purchase of three additional graders to the fleet for year round operations is not justified. Recommend continued use of this lease program. City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 1,104.00 plus est. shipping costs of $ 130.27 to pay for or purchase This purchase or expenditure is being made because: Pit Sanitizer (chemicals for grease pit) for Five Sullivan Brothers Convention Center Vendor selected for this purchase: Continental Research Corporation X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: No bids were taken - have used Continental Research in the past. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-6860-1371 22 FAC 5Sul (Fund - Department - Activity Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respecdlly submit end, (Signature Dept.1 or Designee) Cij $ o{i'()�}OOi . Date (Signature Finance Dept. Review) Date K:Ishared goodieslformslExpenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 1,215.00 plus est. shipping costs of $ 0.00 to pay for or purchase This is the Mobile Connect and Mobile License Maintenance renewal for the PavePlus View and Map Director ARC GIS software City Clerk Use Only Finance Committee Approval Date This purchase or expenditure is being made because: These are maintenance renewals needed for the Pavement Management System Vendor selected for this purchase: ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: This is a technical assistance and maintenance contract for existing software Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax u Sewer ❑ ❑ Bonds ❑ Sanitation Federal/othergrants i 7 l Other (specify) This expenditure is to be coded to the following budget line -item: 205-07-7830-1520 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is L.O.S.T. (Project Code) $ 1,100.00 1-1(6'=o I $ 1;00:60 Respectfully submitted, �� �a - 9//3///.r.f� {./tric.v ii),�, �iy.s�_ tS`ig'nature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:lshared goodieslforms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 8,500.00 plus est. shipping costs of $ to pay for or puchase trees purchased for the Plant Some Shade project. This is a project with the lowa DNR and MidAmerican Energy. This purchase or expenditure is being made because: The tree distribution project that offers trees to MidAmerican Energy customers at $30 per tree. lowa DNR will reimburse the City for the remaining expense of the trees. Bid decision was made by Iowa DNR. FX -1 Bids or written quotes were taken on this purchase, as follows: Trees will be purchased from vendors as selected by Iowa DNR. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Bonds Federal/other grants X Sewer Sanitation Other (specify) DNR - MidAm customers This expenditure is to be coded to the following budget line -item: 010-37-4105-1535 37RST-PS10 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 8,500.00 '' and the current available balance is $ 8,500.00 '7.-- Respectfully � Respectfully submitted, CI (Signature D)*1-[ead or Designee) Date (Sighature Finance Dept. Review) Date users\shared goodieslforms\Pre Auth PS10(Oct 2004) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 5,293.00 plus est, shipping costs of $ to pay for or purchase Concrete work at Sullivan Park, around the new play structure. Approximately 1,240 sq ft. This purchase or expenditure is being made because: border is needed around new play structure at Sullivan Park. Working with Comm Dev, part of grant for new structure. Leisure is responsible for the border. Vendor selected for this purchase: Bowers Bids or written quotes were taken on this purchase, as follows: Bowers Masonry quoted $3.90 per sq ft. Bowers is under contract with Play Equipment installer for the base. Leisure Services has used Bowers before and wanted the same contractor for border and the base. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: Genera] Fund j Road Use Tax Sewer Sanitation Bonds Federal/other grants X Other (specify) This expenditure is to be coded to the following budget line -item: =fit 440-37-4105-2168 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, 4 -8 -II (Signature Dept` or Designee (Project Code) $ 88;06O00 4W° o $ 13,843:80 =/! ' k - Date (8ignature Finance Dept. Review) Date Kashared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,400.00 plus est. shipping costs of $ na to pay for or purchase concrete cutting and grinding the diving board areas at Byrnes and Gates Swimming Pools. This purchase or expenditure is being made because: high diving boards at each pool are being removed at each pool for safety reasons. Vendor selected for this purchase: Iowa Wall Sawing Systems x Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: This is specialty work and this company is available to complete this project this fall. They are the only vendor in this area that does this type of specialty work. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Sewer Federal/other grants PI Other (specify) This expenditure is to be coded to the following budget line -item: 4-11-37-4 2 8 qio_ t -1;kUO--213 Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is c_ !f $ 1-501)00:00 / 30,• $ 1-28;f}44 7-T ( 7�' f - 5` Respectfully submitted, 77,-.(/, A I /7 /;)...r., 2 t ft / - (Signature Dept"Alead or Designee) Date (Signature Finance Dept. Review) Date K:Ishared goodieslforms\diving board concrete pre auth (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 4,300.00 plus est. shipping costs of $ to pay for or purchase Ryan Jr. Sod Cutter. This purchase or expenditure is being made because: this equipment is used to repair turf at the municipal golf courses. Vendor selected for this purchase: Black Hawk Rental X Bids or written quotes were taken on this purchase, as follows: Black Hawk Rental, Waterloo IA $4,300.00 Turfwerks, Johnston IA $4,373.75 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund X Bonds Road Use Tax Sewer 1 Sanitation Federal/other grants j Other (specify) This expenditure is to be coded to the following budget line -item: 411-37-4120-2113 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectful! )/-1--041,1-4 (Signature Dept. Hr Designee) Date (Signature Finance`t]ept. Review) Date K:Ishared goodieslforms\Expenditure Pre -Authorization (Mar 2010) (Project Code) $ 229,500.00 $ 217,957.00 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 4,000.00 plus est. shipping costs of $ to pay for or purchase Stainless steel tables for the Public Market build out phase. This purchase or expenditure is being made because: Leisure Services is assisting Riverloop Co-op to establish a co-op at the Public Market building. Part of a CAT grant, work to be completed by September 30, 2011. Vendor selected for this purchase: Wilson Restaurant X Bids or written quotes were taken on this purchase, as follows: Wilson Restaurant Supply, Cedar Falls IA $3,865.68 Martin Bros, Cedar Falls IA $5,057.93 Dupey Equipment, Clive IA $6,455.50 Li Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Federal/other grants Sewer Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 408-07-6880-2110 37RST-MRKT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signaturpt. Head or Designee) Date K:Ishared goodieslforms\Preauth Public Market (Mar 2010) (Sigrfature Finance Dept. Review) Date City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 5,705.00 plus est. shipping costs of Leisure Services Department to expend $ to pay for or purchase Western MVP snowplow, V blade for an F450 truck. This purchase or expenditure is being made because: needed for snow removal in the downtown area. Vendor selected for this purchase: C&C Welding, Waterloo IA X Bids or written quotes were taken on this purchase, as follows: C&C Welding, Waterloo $5,705.00 Stuber Enterprises, Inc, Waterloo $6,650.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Federal/other grants Sewer Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 410 and then 411-374110-2113 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is RespectfuII submitted (Project Code) / 73,000 , 29,000 2,920.40 29,000 f �� / /. — i( %)`1-(.0 l2.d-1L /; ).l. 2X1,2 2 (gignature Dept. Fuad or Designee) Date `(Signature Finance Dept. Review) Kashared goodieslforrnslExpenditure Pre -Authorization (Mar 2010) :c)ff Date City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 12,600.00 plus est. shipping costs of $ Magic Mix Top Dressing - 84 ton Delivered to Riverfront Stadium. to pay for or purchase This purchase or expenditure is being made because: Riverfront Stadium infield mix is needed to maintain a quality field for Waterloo Bucks and other Riverfront Stadium users. Vendor selected for this purchase: HK Sports Fields ri Bids or written quotes were taken on this purchase, as follows: l ^ I Bids or quotes were not taken on this purchase because: There is one supplier of the infield material that is used at Riverfront Stadium. This material must match existing material. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Sewer Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 41C) -T1-- yno \J0 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, 7. 3 /I �f' 1y' P/r ,/ !,t'rii'-.'l.J,' ! Cf L \(Stgrt'attire Dept7d or Designee) Date (Signature Finance Dept. Review) Date Sanitation 375T4 - cO (Project Code) $ -ano, Cann $ 2)9 .D4n K:\shared goodieslformslRiverfront stadium magic mix preauth 2011 (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 7,250.00 plus est. shipping costs of $ to pay for or purchase Riverfront stadium field improvements: Re -build home plate area, remove lips in infield, Laser level infield skins and baselines, Re -build 4 bullpen mounds, Rebuild mound. This purchase or expenditure is being made because: To maintain a Quality field for Waterloo Bucks and other Riverfront Stadium users. Vendor selected for this purchase: Midwest Athletic Fields X Bids or written quotes were taken on this purchase, as follows: Midwest Athletic Fields - $7250 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund 1, 1 Road Use Tax Bonds Federal/other grants Sewer n Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 1O-37- 44on 170 (Fund - Department - Activity - Account Number) (Project Code) 3-75TA-000 1 in which the budgeted amount is $ and the current available balance is Respectfully submitted, ann., con ( ignatureVept/Head or Designee) Date (Signature Finance Dept. Review) Date K;\shared goodieslforrns\Fxpenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the folloWing purchase or expenditure submitted by the Leisure Services Department to expend $ 1,120.00 plus est. shipping costs of $ to pay for or purchase Fill needed as preparation for new play structure in Sullivan Park. This purchase or expenditure is being made because: to prepare the area where a new play structure is being installed at Sullivan Park. Vendor selected for this purchase: Basic Materials X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Basic Materials is the only vendor in this area. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Road Use Tax Bonds E I Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 407-37-4105-2168 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, Sanitation (Project Code) $ 12,939.56 V $ 12,939.56 / -:,2e)// -(S-i'gnature Dept. M6ad or Designee) Date (Signature Finance Dept. Review) Date K:lshared goodies\forms\Expenditure Pre -Authorization (Mar 2010) 09/14/2011 08:17 3192914297 WATERLOO LEISURE SER PAGE 02/02 City Clerk rise Only rinance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 24,990.00 plus est. shipping costs of $ included red ballfield lime for reconstruction of Cedar River Exchan. e Youth S s arts com.lex, approximately 580 ton. to pay for or purchase This purchase or expenditure is being made because: Reconstruction of South Annex, East and West Exchange diamonds. Vendor selected for this purchase: Bryan Rock L^.J Bids or written quotes were taken an this purchase, as follows: Bryan Rock, Shakopee MN $43,45 per ton Randall Ready Mix, Northwood IA has not returned their bid Dakota Transport, MN $46 per ton Bentans Ready Mix, IA $47.45 per to Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ri Bonds Road Use Tax l__J Sewer Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 (Fund - Department - Activity -•Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) 37SPT-CRYS (Project Code) $ ,565,000.00 $ e:D8- 50,000) Y21_,'A./� �.��t� (4),ELQ17i � -7V-2-0111 ate (Signature Finance Dept. Review) Date tGlshared goodieslformslExpendllure Pre -Authorization (Mar 2010) 09/14/2011 07:49 3192914297 WATERLOO LEISURE SER PAGE 02/02 City Clerk Use Only Finance Committee Approval pate City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the " Leisure Services Department to expend $ 1,600.00 plus est. shipping costs of $ to pay for or purchase a ' x 10' Pre -cast slats This purchase or expenditure is being made because: Slats will be used for water trail access at Ranchero Rd. Purchase will be reimbursed as •art of Iowa DNR Grant. Vendor selected for this purchase: J Slat, Inc. Bids or written quotes were taken on this purchase, as follows: u Bids or quotes were not taken on this purchase because: Only local supplier. Prier Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: Road Use Tax [T Sewer Sanitation Federal/other grants Other (specify) General Fund Bonds This expenditure is to be coded to the following budget line -item: 010-37-4105-1537 371MP-WTRA (Fuad - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) K:lshared goodleslformslStats pre awthorizatIOn (Mar 2010) $ 15,000.00 "r 15,000.00 rte' `7/I -u du r tic= 7/ )).a../W/ Date '(Signature Finance Dept. Review) Date 09/14/2011 06:59 3192914297 WATERLOO LEISURE GER City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 12,500.00 plus est. shipping costs of $ na to pay for or purchase bleachers to replace worn out and unsafe bleachers at the Byrnes Park Tennis Center, PAGE 02/02 City Clerk Use Only Finance Committee Apptoval Date This purchase or expenditure is being made because: this product is necessary to im rove both the visual a eal and safetyof the Byrnes Park Tennis Center. Vendor selected for this purchase: Iowa Direct Equipment Cedar Falls, IA lids or written quotes were taken on this purchase, as follows: Iowa Direct Equipment (Cedar Falls, IA) $12,500.00 jy Park (Janesville, IA) $12,815.25 F & Associates N. Kansas Cit , MO $13,818,00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please cheek the following box(es) as appropriate to describe the funding for this expense: n x General Fund Li Road Use Tax LJ Sewer 1 Sanitation Bonds n Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 407-37-4410-2176 (Fund - Department - Activity - Account Number) In which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 165,000.00 V $ 34,750.00 I 1 _ (Signature Dept. Head or Designee) Date Signature Finance Dept. Review) Date K:\snared goodieslformsltannIs bleacher pre nth (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 11,424.39 plus est. shipping costs of $ 0.00 to pay for or purchase upgrade and installation of existing digital video recording system with new hard drives, a DVD burner and two new cameras. This purchase or expenditure is being made because: replacing aging and outdated video storage hard drives used in the interview rooms and add two new cameras to the property section for additional interior security. Vendor selected for this purchase: RC Systems Co. I Bids or written quotes were taken on this purchase, as follows: Fc Bids or quotes were not taken on this purchase because: This is propriety to the equipment that we currently have in place. This equipment will replace older and outdated equipment that we currently are using. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Road Use Tax n Sewer Bonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 409-11-1100-21061410-11-1100-2106 Sanitation Police information Systems (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, ca j (Signa re Dept. Head or Designee) Date (Sigriature Finance Dept. Review) Date 1,1 $ 170,60d — /000JD $ 000 K:Ishared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 5,000.00 plus est. shipping costs of $ to pay for or purchase Not to exceed the amount above for Concrete for traffic signal bases This purchase or expenditure is being made because: IDOT - Traffic Safety Grant - traffic signal improvements at the intersections of Williston & Baltimore and Williston & W. 9th St. Vendor selected for this purchase: Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: uGeneral Fund n Road Use Tax ❑ Sewer n Sanitation i E Bonds EI Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 290-17-7161-2125 CS -TSF -8155(717)--85-07 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. or Designee) fate $ 96,100.00 $ -961-1-94:80, 61, $Z' (Signature Finance Dept. Review) Date K:lshared goodieslforms12011-September-Expenditure Pre -Authorization -Concrete for 9th & Williston, Williston & Baltimore Project.xis (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 2,950.00 plus est. shipping costs of $ to pay for or purchase EVP (Emergency Vehicle Pre-emption) System This purchase or expenditure is being made because: To be installed with the new traffic signals at the intersection of W. 9th & Williston Vendor selected for this purchase: Traffic Control Corporation n Bids or written quotes were taken on this purchase, as follows: Traffic Control Corporation Ankeny, IA $2,950.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax Sewer In Sanitation Bonds El Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 290-17-7161-2125 CS -TSF -8155(717)--85-07 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 96,100.00 and the current available balance is Respectfully submitte $ 96409-00 (r) 2 /14,3 (S gnature Dept. ead or Designee) ate (Signature Finance Dept. Review) Date K:Ishared goodieslforms12011-September-Expenditure Pre -Authorization -EVP for 9th & Williston Project.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 3,000.00 plus ext. shipping cost of $ 0.00 uniforms Departmant to expend to pay for or purchase This purchase or expenditure is being made because: per union contract X Bids or written quotes were taken on this purchase, as follows ARAMARK $2560.96, G&K Services $2814.35, City Laundry $3207.98 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: X Sewer: Sanitation: Bonds: Federal/other grants: Other(specify): This expenditure is to be coded to the following budget line -item: 520/141520011579 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, / f dI 12t�' lam- `/j 1 I,('-li/r'/../,91 /l /4 (Signature Dept. Head Or Designee) Date (Sigrnature Finance bept. Review) Date (Project Code) $ 2,500.00 $ 2,351.45 ARAMARK SS POLO COST QUANITY TOTAL COST S -XL $11.99 13 $155.87 2XL $19.99 9 $179.91 3XL $19.99 3 $59.97 4XL $19.99 $0.00 Code Enforcement $5.00 each for logo $75.00 SS COTTON S -XL $10.99 29 $318.71 't, 2XL - 6XL $17.65 18 $317.70 i t, LT - 5XLT $17.65 $0.00 LS COTTON S -XL $10.99 15 $164.85 2XL-5XL $17.65 6 $105.90 3 :3 LT-XLT $17.65 $0.00 2XLT-5XLT $17.65 $0.00 $1,30291 511.)8i Sin 88 SS Class 2 Safety T -Shirt M -XL 16.99 21 $356.79 21 2XL 3XL 20.99 5 $104.95 4X 5X 29.99 1 $29.99 1 $491.73 :_,,,„i . , . LS Class 2 Safety T -Shirt S -XL 20.99 3 $62.97 2XL-3XL 24.49 $0.00 4X -5X 33.99 $0.00 $62.97 MENS JEANS 28-42 $15.99 97 $1,551.03 44-54 $19.00 $0.00 $1,551.03 587.;: KA3.=1 WOMENS JEANS Sizes 6-16 $15.00 3 $45.00 3 ,Size 18 $19.00 $0.00 $45.00 VESTS S - XL $13.99 30 $419.70 23 2XL-5XL $16.99 18 $305.82 $725.52 _ ,r :1' _ 49 .» Shipping & Handling $1.:353:93 TOTAL COST $4,254.16 G&K Services SS POLO COST QUAN1TY TOTAL COST S -XL $17.99 13 $233.87 2XL $19.99 9 $179.91 3XL $2t99 3 $65.97 4XL $0.00 SS COTTON S -XL $12.99 29 $376.71 2XL - 6XL $15.99 18 $287.82 LT - 5XLT $15.99 $0.00 LS COTTON S -XL $14.99 15 $224.85 2XL-5XL $17.99 6 $107.94 LT-XLT $17.99 $0.00 2XLT-5XLT $19.66 $0.00 $1,477.07 SS Class 2 Safety T -Shirt M -XL 21.99 21 $461.79 2XL 3XL 24.99 5 $124.95 4X 5X 27.99 1 $27.99 $614.73 LS Class 2 Safety T -Shirt S -XL 24.99 3 $74.97 2XL-3XL 27.99 $0.00 4X -5X 27.99 $0.00 $74.97 RENS JEANS 28-42 $18.99 97 $1,842.03 44-54 $21.99 $0.00 $1,842.03 WOMENS JEANS Sizes 6-16 $21.99 3 $65.97 Size 18 $23.99 $0.00 $65.97 VESTS S - XL $9.99 30 $299.70 2XL-5XL $12.99 18 $233.82 $533.52 Shipping & Handling 32 97 914 :2u c_Pe 33. 22 TOTAL COST $4,608.29 City Laundry SS POLO COST QUANITY TOTAL COST , .0i E_ _:,�: rt"r1i f !,, fir; S -XL $24.00 13 $312.00 2XL $27.00 9 $243.00 3XL $27.00 3 $81.00 4XL $0.00 SS COTTON S -XL $22.50 29 $652.50 2XL - 6XL $24.50 18 $441.00 LT - 5XLT $24.50 $0.00 't'1 LS COTTON S -XL $24.00 15 $360.00 2XL-5XL $27.00 6 $162.00 LT-XLT $27.00 $0.00 2XLT-5XLT $27.00 $0.00 $2,251.50 1;2i.. ,J SS Class 2 Safety T -Shirt M XL 15.5 21 $325.50 2XL 3XL 22.5 5 $112.50 4X 5X 22.5 1 $22.50 $460.50 ,c LS Class 2 Safety T -Shirt S -XL 21.95 3 $65.85 2XL-3XL 25.95 $0.00 4X -5X 25.95 $0.00 $65.85 5,13 MENS JEANS 28-42 $21.79 97 $2,113.63 44-54 $25.95 $0.00 $2,113.63 S8281>- WOMENS JEANS Sizes 6-16 $21.79 3 $65.37 Size 18 $25.79 $0.00 $65.37 - 3, VESTS S - XL $11.55 30 $346.50 2 2XL-5XL $11.55 18 $207.90 $554.40 lc) Shipping & Handling q•T TOTAL COST $5,511.25 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the VMS $ 1353.38 plus ext. shipping cost of $ 0.00 Uniforms Department to expend to pay for or purchase This purchase or expenditure is being made because: Per Union contract [X Bids or written quotes were taken on this purchase, as follows ARAMARK $1353.38; G&K Services $1481.12; City Laundry $1904.62 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: Sewer: X Sanitation: Bonds: []Federal/other grants: JOther(specify): This expenditure is to be coded to the following budget line -item: 525/15/5400/1579 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 1,600.00 V $ 1,600.00 �.. /,�Lt 2f/JA (Sigr(ature�i5ept`. Head Or Designee) Date (Signature Finance Dept. Review) Date ARAMARK SS POLO COST QUANITY TOTAL COST S -XL $11.99 13 $155.87 2XL $19.99 9 $179.91 3XL $19.99 3 $59.97 4XL $19.99 $0.00 Code Enforcement $5.00 each for logo $75.00 s: 1, .,3:5.10 SS COTTON S -XL $10.99 29 $318.71 1 ';; 2XL - 6XL $17.65 18 $317.70 ,t 10 LT - 5XLT $17.65 $0.00 2,1[1 11 ti..sX05 'r; LS COTTON S -XL $10.99 15 $164.85 2XL-5XL $17.65 6 $105.90 LT-XLT $17.65 $0.00 2XLT-5XLT $17.65 $0.00 $1,302.91 140 8? 1,129 SS Class 2 Safety T -Shirt: M -XL 16.99 21 $356.79 21 2XL 3XL 20.99 5 $104.95 4X 5X 29.99 1 $29.99 $491.73 1;4;.)1 73 LS Class 2 Safety T -Shirt S -XL 20.99 3 $62.97 2XL-3XL 24.49 $0.00 4X -5X 33.99 $0.00 $62.97 .,r,t2.r, MIENS JEANS 28-42 $15.99 97 $1,551.03 38 51) 44-54 $19.00 $0.00 $1,551.03 5f 7.62 3943 41 WOMENS JEANS Sizes 6-16 $15.00 3 $45.00 3 - Size 18 $19.00 $0.00 $45.00 545 00 VESTS S - XL $13.99 30 $419.70 -_5 23 2XL-5XL $16.99 18 $305.82 1; 1; $725.52 544..,12 S',,.0 sE1 : 4Ji _7 Shipping & Handling `5339-8 S2,5 U?.26 TOTAL COST $4,254.16 G&K Services SS POLO COST QUANITY TOTAL COST S -XL $17.99 13 $233.87 2XL $19.99 9 $179.91 3XL $21.99 3 $65.97 4XL $0.00 SS COTTON S -XL $12.99 29 $376.71 2XL - 6XL $15.99 18 $287.82 LT - 5XLT $15.99 $0.00 LS COTTON S -XL $14.99 15 $224.85 2XL-5XL $17.99 6 $107.94 LT-XLT $17.99 $0.00 2XLT-5XLT $19.66 $0.00 $1,477.07 SS Class 2 Safety T -Shirt M -XL 21.99 21 $461.79 2XL 3XL 24.99 5 $124.95 2 C, 4X 5X 27.99 1 $27.99 $614.73 s,4 73 LS Class 2 Safety T -Shirt S -XL 24.99 3 $74.97 2XL-3XL 27.99 $0.00 4X -5X 27.99 $0.00 $74.97 !;'.4..-i7 !WENS JEANS 28-42 $18.99 97 $1,842.03 5 44-54 $21.99 $0.00 $1,842.03 372;.62 Ui l23 $I WOMENS JEANS Sizes 6-16 $21.99 3 $65.97 Size 18 $23.99 $0.00 $65.97 si3997 VESTS S - XL $9.99 30 $299.70 _23 2XL-5XL $12.99 18 $233.82 .r 7 -13 $533.52 332 97 F,;140.) :.359.. - Shipping & Handling 3312_32 51).F,;14 3.5 TOTAL COST $4,608.29 City Laundry SS POLO COST QUANOTY TOTAL COST S -XL $24.00 13 $312.00 2XL $27.00 9 $243.00 3XL $27.00 3 $81.00 4XL $0.00 SS COTTON S -•XL $22.50 29 $652.50 2XL - 6XL $24.50 18 $441.00 LT - 5XLT $24.50 $0.00 LS COTTON S -XL $24.00 15 $360.00 2XL-5XL $27.00 6 $162.00 LT-XLT $27.00 $0.00 2XLT-5XLT $27.00 $0.00 $2,251.50 SS Class 2 Safety T -Shirt M -XL 15.5 21 $325.50 2XL 3XL 22.5 5 $112,50 4X 5X 22.5 1 $22,50 $460.50 LS Class 2 Safety T -Shirt S -XL 21.95 3 $65.85 2XL-3XL 25.95 $0.00 4X -5X 25.95 $0.00 $65.85 MENS JEANS 28-42 $21.79 97 $2,113.63 44-54 $25.95 $0.00 $2,113.63 WOMENS JEANS Sizes 6-16 $21.79 3 $65.37 Size 18 $25.79 $0.00 $65.37 VESTS S - XL $11.55 30 $346.50 2XL-5XL $11.55 18 $207.90 Shipping & Handling $554.40 24 (.-j., TOTAL COST $5,511.25 ¶27 Q(1 i?%iii 00 :4;400 h 'r'8 02 2Ft 01 05.31 2s 0 $3.207.q3 Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance C,mmittee approval required? YES V NO If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 12 submitted by the POLICE Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 11 1150,390-6- WPP -Fort. 11TRI WPDF 30,000M 010 11 1150 1512 WPD Forf. 11TRI WPDF 30,000.00 TOTAL $30,000.00 This amendment is being requested because: This is to conform with the City's budget line item control policy using extra FY11 revenue received. TOTAL $30,000.00 Prior Committee Actions (Dates): gnature Dept. Head or Designee) Kauserslshared goodies)forrnetcsbudgetamendregform (Apr 2003) Date / i/ f �;°ir/i, (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date Project Name (from page one) IA DNR - MidAmercian Energy Plant Some Shade Department No. project will be budgeted under Activity No. project will be budgeted under REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City -3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3712 Sale of Trees EXPENDITURES: 37 Leisure Servit 010 37 4105 To be assigned by the Finance Dept. Project No. Subproject No. (Each column should only include amounts by fund) Fund: 010 Fund: Fund: Fund: Total 2,694.75 2,694.75 6,750.00 6,750.00 TOTALS $ 9,444.75 $ $ $ - $ 9,444.75 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1536 Trees 1541 Cleaning Supplies 7_ (Signature Dept. e 925.00 $ 925.00 8,445.00 8,445.00 74.75 74.75 TOTALS $ 9,444.75 $ $ $ - $ 9,444.75 Date (Signature Finance Dept. Review) Kashared goodieslforms\PSS Project Budget WorksheelPage 2 (Donat or NON-constr) (Mar 2010) Date Project Name City Contract No. Project Manager Project Budget Total $ PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE IA DNR - MidAmerican Energy Plant Some Shade Todd Derefield 1. I -low will this project be funded? A. Federal Grant Yes Grant Name No X CFDA # B. State Grant Yes Grant Name X No C. City Match Source of Funding D. Other Entities Yes Name X No tree purchase by MidAmerican customers 2. Attach copies of any grant agreements that will fund the project (REQUIRED) To be assigned by the Finance Dept. Project No. Subproject No. % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City Paid by other entity 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4.. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Done None X Yes No X X Mn xj This project is with the Iowa DNR and Mid -American Energy. Trees are offered for sale at $30.00 to customers of MidAmerican Energy. IA DNR reimburses the City for the expense of the trees. This will be the tenth time the City has participated in the Plant Some Shade project. Page 2 must be attached and signed. K:Ishared goodies \forms\PSS Project Budget Workshee\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name TARGET GRANT -BAHAMAS "Junkanoo Art to Cedar Valley" workshop grant fL/QO City Contract No. Project Manager Project Budget Total Shannon Fariow-grant writer $ 1,000.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name x CFDA # B. State Grant Yes Grant Name No C. City Match Source of Funding D. Other Entities Yes Name x x No To be assigned by the Finance Dept. Project No. ; 28 GFT: SubprojectN( % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Done None u ❑ Yes No ❑ r x ❑ ❑x ❑ M ❑ 00 ❑ I "t x Target Grant application is attached: this grant will help to provide a free family Junkanoo workshop in conjunction with the other Bahamas Symposium events planned. Help cover travel costs for up to 2 artists and the supplies needed to provide this free family workshop. Page 2 must be attached and signed. K:lshared goodieslrorms1FY2012 Projbudg-Target-Bahamas Wkshp\Page 1 AEI Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date Project Name (from page one) TARGET GRANT -BAHAMAS "Junkanoo Art to Cedar Valley" workshop grant p '`f fel ° Department No. project will be budgeted under Activity No. project will be budgeted under REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: Fund: 010-26 4265- ; To be assigned by the. Finance Dept. Project No. 26 -GFT/ Subproject No. (Each column should only include amounts by fund) 1,000.00 TOTALS $ 1,000.00 Fund: Fund: Fund: Total $ 1,000.00 $ - $ 1,000.00 1111 Salaries - Regular $ 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 750.00 750.00 1390 Contractual Services 250.00 250.00 TOTALS $ 1,000.00 $ $ - $ $ 1,000.00 r (Signature De . ead) Date (Signature Finance Dept. Review) K:Ishared goodies\forms1FY2012 Projbudg-Target-Bahamas Wkshp1Page 2 (Donat or NON-constr) (Mar 2010) Date Project Name City Contract No. PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE BCRLF Program - Forge Industries Acquisition S Iii Project Manager Noel Anderson Project Budget Total $ 8,200.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name X CFDA # B. State Grant Yes Grant Name No X C. City Match Source of Funding D. Other Entities Yes Name X No BCRLF Closeout Assistance BL -98708301-020 % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity /ONO 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Done None on Yes No X ❑ ❑ ❑ ❑ ❑ 0 U El Created by the repayment of the BCRLF loan which can be used for eligible BF projects within the city of Waterloo according to the closeout agreement. The acquisition covers environmental and abstracting/legal work to acquire the site. Page 2 must be attached and signed. K:lshared goodies\forrns\Forge Industries.xls\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date Project Name (from page one) BCRLF Program - Forge Industries Acquisition Department No. project will be budgeted under 08 Activity No. project will be budgeted under 6501 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: o be assigned by the Finance De (Each column should only include amounts by fund) Fund:426 Fund: Fund: Fund: ... 'P $ ,19:0} TOTALS $ 8;2000 $ 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 2140 Land Acq 3,200.00 (Signature Dept. Head) Date $ Total $ 8,200.00 $ $ 8,200.00 $ 3,200.00 5,000.00 $ - $ $ 8,200.00 • (Signature Finance Dept. Review) K:Ishared goodies\forms\Project Budget Worksheet.xls\Page 2 (Donat or NON-constr) (Mar 2010) - Date