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HomeMy WebLinkAboutCouncil Packet - 9/26/2011THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, SEPTEMBER 26, 2011 CITY OF WATERLOO GOALS I. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. S. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. You may speak one (1) time per item for a maximum of three (3) minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Paul Muting, Leisure Services Director. September 26, 2011 Page 2 Agenda, as proposed or amended. Minutes of September .19, 2011, Regular Session, as proposed. Proclamation declaring October 2-8, 2011 as Mental Illness Awareness Week. Proclamation declaring October 2-8, 2011 as Earth Science Week. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Schedule AP642, a copy of which is on file in the office of the City Clerk. 2. Request of Sandra Schoonover for a concrete driveway to be located at 804 Belle Street, together with recommendation of approval of City Engineer. Submitted by Eric Thorson, P. E , City Engineer 3. Request of Christopher Turne for a concrete driveway to be located at 5911 Grace Drive, together with recommendation of approval of City Engineer. Submitted by Eric Thorson, P.E., City Engineer 4. Request from William B. Walters of 5404 Kimball Avenue for an exception to burning yard waste to burn approximately 50 pine trees in December 2011 to January 2012, with recommendation of approval of Fire Chief b. Motion to approve the following: 1. Travel Requests Name & Title of Personnel Class/ Meeting Destination Date(s) Amount not to Exceed Steve Jordan, Fire Marshal State Fire Marshal Fire Prevention Education Conference Ankeny, Iowa October 18-21, 2011 $695.00 September 26, 2011 2. 3. 4. 5. 6. 7. 8. Page 3 Steve Grimm, Fire Inspector IAHO Conference Cedar Falls, Iowa October 6- 7, 2011 $125.00 Investigator Chopard Homicide Investigation Course Cedar Rapids, Iowa October 17-28, 2011 $1,395. 00 Darryl Hartema, Fire Department Mechanic Inspection of new fire truck chassis at Spartan Chassis Incorporated Charlotte, Michigan September 21-22, 2011 $405.00 Officers Bovy & Bose Criminal Interdiction Course Sioux City, Iowa October 16-20, 2011 $284.00 Abraham L. Funchess, Human Rights Executive Director National Fair Housing Training Academy - Investigation Training Washington D.C. October 2- 7, 2011 $3,194.91 Jeff Siebel, Building Maintenance P1 -Residential Plumbing Inspector Exam Des Moines, Iowa September 13, 2011 $160.00 Greg Ahlhelm, Plans Examiner 2011 Hawkeye State Fire Safety Assoc Fire Prevention Education Conference Ankeny, Iowa October 20, 2011 $125.00 Class C Beer , Class B Wine License Permit Application 9. Bamboo Ridge Campground, Inc., 4550 Hess Road (New) (Expires 9-15-2012) (Includes Sunday Sales) Outdoor Service Area Application 10. The 13th Step, 1607 Sycamore Street Cigarette Permit Application 11. Bamboo Ridge Campground, Inc., 4550 Hess Road 12. Bonds September 26, 2011 Page 4 PUBLIC HEARINGS 2. Purchase FY 12 Ammunition Needs Motion to receive and file proof of publication of notice of public hearing HOLD HEARING—No objections on file Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of specifications, bid document, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to open and read bids and refer to Director of Safety Services for review. Submitted by Daniel Trelka, Director of Safety Services RESOLUTIONS 3. Resolution approving the City of Waterloo Annual Financial Report for the Fiscal Year Ended June 30, 2010, and . authorize the publication of the report and submission of the report to the State of Iowa. Submitted by Michelle Weidner, Chief Financial Officer 4. Resolution approving Contract, Bonds and Certificates of Insurance with Miller Fence Co., Inc. of Waterloo, Iowa in the amount of $28,421.00 for 2011 Cedar River Youth Sports Complex Fencing Project. Submitted by Rick Curran, Leisure Services Facilities Manager 5. Resolution setting date of hearing as October 10, 2011 to approve adoption of the City of Waterloo Zoning Ordinance, which updates and replaces the existing City of Waterloo Zoning Ordinance No. 2479 adopted on February 3, 1969 and includes text and an official zoning map; and instruct City Clerk to publish notice. Submitted byAric Schroeder, City Planner 6. Resolution approving certain actions with respect to the Ansborough Avenue/Shaulis Road Reconstruction and Extension Project, to establish the amount of just compensation for certain property interests to be acquired for project purposes, and to authorize the use of condemnation procedures for acquisition of said property interests in furtherance of the project objectives. Submitted by Noel Anderson, Community Planning and Development Director 7. Resolution approving a 28E Agreement with the Iowa Alcoholic Beverages Division for tobacco enforcement; and authorize Mayor and City Clerk to execute all necessary documents. Submitted by Daniel J. Trelka, Director of Safety Services September 26, 2011 Page 5 8. Resolution approving an agreement in the acceptance of an Iowa Arts Council Grant in the amount of $13,540.00 to be used for annual operations; and authorize Mayor to execute said document. Submitted by Cammie Scully, Executive Director 9. Resolution approving an agreement in the acceptance of a HUD - Office of Healthy Homes and Lead Hazard Controls Grant in the amount of $1,705,557.00 with the match of $ 716,145.00 funded by CDBG funds and BIack Hawk County Health Department to be used for personnel costs, housing rehabilitation training and education activities; and authorize Mayor to execute said document. Submitted by Nancy Gulick, Community Development Coordinator 10. Resolution authorizing the submission of a Statewide Enhancement grant application to Iowa Department of Transportation in the amount of $918,500.00, with a city match of 30 percent, for US Highway 63 Corridor Enhancements, Newell Street to Franklin Street; and authorize Mayor and City Clerk to execute all necessary documents. Submitted byAric Schroeder, City Planner 11. Resolution approving recommendation of award of contract in the amount of $43,455.00 to Brown Traffic Products of Waterloo, Iowa in conjunction with the purchase of signal equipment for six high accident locations. Submitted by Sandie Greco, Traffic Operations Superintendent 12. Resolution approving the Professional Services Agreement in the amount of $14,500.00 with HR Green for environmental testing and grant application steps for demolition of the former Lafayette School building at 2265 Lafayette Street. Submitted by Noel Anderson, Community Planning and Development Director 13. Resolution authorizing City Clerk to certify $7,927.75 against certain parcels for unpaid mowing and lot cleanups. Submitted by Larry N. Smith, Waste Management Services Superintendent 14. Resolution approving the submittal of the FY 2011 Consolidated Annual Performance and Evaluation Report (C.A.P.E.R.) for CDBG and HOME Program activities for the period of July 1, 2010 through June 30, 2011 to the U.S. Department of Housing and Urban Development. Submitted by Nancy Gulick, Community Development Coordinator 15. Motion approving Change Order No. 5 for a net decrease of $35, 049.19 for work performed by Peterson Contractors, Inc. of Reinbeck in conjunction with F.Y. 2007 U.S. Highway 63 - Westfield Avenue Connection HDP - 8155(698) -71-07, Contract No. 730. Submitted by Jeff Bales, Associate Engineer September 26, 2011 Page 6 16. Resolution approving Completion of Project and Recommendation of Acceptance of Work performed by Peterson Contractors, Inc. of Reinbeck, Iowa, Iowa at a total cost of $845,112.11 in conjunction with F.Y. 2007 U.S. Highway 63 - Westfield Avenue Connection HDP -8155(698)-71-07, Contract No. 730. Submitted by Eric Thorson, P. E., City Engineer OTHER COUNCIL BUSINESS 17. Motion approving Change Order No. 1 for a net decrease of $19,705.00 for work performed by Don Gardner Construction Co. Inc. of Waterloo, Iowa in conjunction with the Waterloo Center for the Arts Window Replacement Project. Submitted by Craig Clark, Building Oficial/Maintenance Administrator 18. Motion approving Change Order No. 12 for a net increase of $35,649.90 for work performed by Peterson Contractors, Inc. of Reinbeck, Iowa in conjunction with F. Y. 2010 River Renaissance Lower Plaza, Contract No. 763. Submitted by Jamie Knutson, P.E., Associate Engineer 19. Asbestos Abatement Services Group 2 for the Hazard Mitigation Grant Program (HMGP) Property Acquisition Project Motion to instruct Community Planning and Development Director to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of hearing and bid opening as October 10, 2011 and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Aric Schroeder, City Planner 20. Purchase of 2012 Sullair 425 Air Compressor Motion to instruct Leisure Services Director to prepare specifications, bid document, etc. Motion to receive and file specifications, bid document, etc. Resolution preliminarily approving specifications, bid document, etc. Resolution setting date of hearing and bid opening as October 17, 2011 and instruct City Clerk to publish notice of specifications, bid document, etc. and taking of bids. Submitted by JB Bolger, Golf & Downtown Area Maintenance Manager ORAL PRESENTATIONS Motion to receive and file oral comments. September 26, 2011 ADJOURNMENT Motion to adjourn. Page 7 Suzy Schares City Clerk MEETINGS Monday, September 26, 2011 4:05 p.m. - Council Work Session, Council Chambers 4:50 p.m. - Public Works Committee, Council Chambers 4:55 p.m. - Human Resources Committee, Council Chambers 5:00 p.m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Waterloo Public Library Board of Trustees meeting minutes of July 11, 2011 and Special meeting minutes of August 1, 2011 on file in the City Clerk's office. 2. Community Development Board meeting minutes of August 16, 2011 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. F. Y. 2010 Riverfront Renaissance Lower Plaza, Contract No. 763 Pay estimate No. 30 to Peterson Contractors in the total amount due of $66, 991.55 2. F.Y. 2010 Street Reconstruction, Contract No. 772 Pay estimate No. 26 to Aspro in the total amount due of $82,913.48 3. F.Y. 2011 River Renaissance North Downtown Trail, Contract No. 786 Pay estimate No. 11 to Vieth Construction Company in the total amount due of $123, 643.47 4. F. Y. 2011 Cattle Congress Storm Water Pump Station, Contract No. 801 Pay estimate No. 4 to AECOM in the total amount due of $9, 451.02 5. F. Y 2011 Cattle Congress Storm Water Pump Station, Contract No. 801 Pay estimate No. 9 to Peterson Contractors, Inc. in the total amount due of $106,942.45 6. F. Y. 2011 River Renaissance Upper Plaza, Contract No. 808 Pay estimate No. 6 to Peters Construction Corporation in the total amount due of $220,536.04 September 26, 2011 • Page 8 7. F. Y. 2012 Sidewalk Repair Assessment Program - Zone 1, Contract No. 811 Pay estimate No. 13 to B & B Builders & Supply in the total amount due of $53,772.16 8. Lincoln School Safe Route to School Payment to AECOM in the total amount due of $8, 320.00 9. U.S. Highway 63 Final Design Phase, NHSX. 63-6(69)-3H 07 Pay estimate No. 11 to AECOM in the total amount due of $44, 792.00 Amended Council Agenda Items Council Meeting Monday, September 26, 2011 riliTro Change wording to reflect City Street Financial Report ii/3�G� Resolution approving the City of Waterloo Annual City Street Financial Report i for the Fiscal Year Ended June 30, 2011, and authorize the publication of the report and submission of the report to the State of Iowa. Submitted by Michelle Weidner, Chief Financial Officer � f ?dk THE CITY COUNCIL OF THE CITY OF WATERLOO, It ( (C(fict) IOWA, REGULAR SESSION TO BE HELD AT THE 50/, 1 ^ f"( 9) CITY HALL COUNCIL CHAMBERS, 5:30 P.M. 1 MONDAY, SEPTEMBER 26, 2011 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation I. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. You may speak one (1) time per item for a maximum of three (3) minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m, on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Paul Huting, Leisure Services Director. September 26, 2011 Page 2 Agenda, as proposed or amended. Minutes of September 19, 2011, Regular Session, as proposed. Proclamation declaring October 2-8, 2011 as Mental IIlness Awareness Week. Proclamation declaring October 2-8, 2011 as Earth Science Week. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: tril3f1 1. v'710(1 2 4 4. Bills Payment, Schedule AP642, a copy of which is on file in the office of the City Clerk. Request of Sandra Schoonover for a concrete driveway to be located at 804 Belle Street, together with recommendation of approval of City Engineer. Submitted by Eric Thorson, P.E., City Engineer Request of Christopher Turne for a concrete driveway to be located at 5911 Grace Drive, together with recommendation of approval of City Engineer. Submitted by Eric Thorson, P.E., City Engineer Request from William B. Walters of 5404 Kimball Avenue for an exception to burning yard waste to burn approximately 50 pine trees in December 2011 to January 2012, with recommendation of approval of Fire Chief b. Motion to approve the following: 1. Travel Requests Name & Title of Personnel Class/ Meeting Destination Date(s) Amount not to Exceed Steve Jordan, Fire Marshal State Fire Marshal Fire Prevention Education Conference Ankeny, Iowa October 18-21, 2011 $695.00 September 26, 2011 2. 3. 4. 5. 6. 7. 8. Page 3 Steve Grimm, Fire Inspector IAHO Conference Cedar Falls, Iowa October 6- 7, 2011 $125.00 Investigator Chopard Homicide Investigation Course Cedar Rapids, Iowa October 17-28, 2011 $1, 395.00 Darryl Hartema, Fire Department Mechanic Inspection of new fire truck chassis at Spartan Chassis Incorporated Charlotte, Michigan September 21-22, 2011 $405.00 Officers Bovy & Bose Criminal Interdiction Course Sioux City, Iowa October 16-20, 2011 $284.00 Abraham L. Funchess, Human Rights Executive Director National Fair Housing Training Academy - Investigation Training Washington D.C. October 2- 7, 2011 $3,194.91 Jeff Siebel, Building Maintenance P1 -Residential Plumbing Inspector Exam Des Moines, Iowa September 13, 2011 $160.00 Greg Ahlhelm, Plans Examiner 2011 Hawkeye State Fire Safety Assoc Fire Prevention Education Conference Ankeny, Iowa October 20, 2011 $125.00 Class C Beer , Class B Wine License Permit Application 9. Bamboo Ridge Campground, Inc., 4550 Hess Road (New) (Expires 9-15-2012) (Includes Sunday Sales) Outdoor Service Area Application 10. The 13th Step, 1607 Sycamore Street Cigarette Permit Application 11. Bamboo Ridge Campground, Inc., 4550 Hess Road 12. Bonds (-4 September 26, 2011 Page 4 PUBLIC HEARINGS 2. Purchase FY 12 Ammunition Needs Motion to receive and file proof of publication of notice of public hearing HOLD HEARING—No objections on file ( Motion to close hearing and receive and file oral and written comments. j`q Resolution confirming approval of specifications, bid document, form of contract, etc. AO Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to open and read bids and refer to Director of Safety Services for review. Submitted by Daniel Tre/ka, Director of Safety Services RESOLUTIONS Resolution approving the City of Waterloo Annual Financial Report for the Fiscal Year Ended June 30, 2010, and authorize the publication of the report and submission of the report to the State of Iowa. Submitted by Michelle Weidner, Chief Financial Officer Resolution approving Contract, Bonds and Certificates of Insurance with Miller Fence Co., Inc. of Waterloo, Iowa in the amount of $28,421.00 for 2011 Cedar River Youth Sports Complex Fencing Project. Submitted by Rick Curran, Leisure Services Facilities Manager 5. Resolution setting date of hearing as October 10, 2011 to approve adoption of the City of Waterloo Zoning Ordinance, which updates and replaces the existing City of Waterloo Zoning Ordinance No. 2479 adopted on February 3, 1969 and includes text and an official zoning map; and instruct City Clerk to publish notice. Submitted by Aric Schroeder, City Planner Resolution approving certain actions with respect to the Ansborough Avenue/Shaulis Road Reconstruction and Extension Project, to establish the amount of just compensation for certain property interests to be acquired for project purposes, and to authorize the use of condemnation procedures for acquisition of said property interests in furtherance of the project objectives. Submitted by Noel Anderson, Community Planning and Development Director Resolution approving a 28E Agreement with the Iowa Alcoholic Beverages Division for tobacco enforcement; and authorize Mayor and City Clerk to execute all necessary documents. Submitted by Daniel J. Troika, Director of Safety Services September 26, 2011 Page 5 8. Resolution approving an agreement in the acceptance of an Iowa Arts •Y. Council Grant in the amount of $.13,540.00 to be used for annual operations; and authorize Mayor to execute said document. Submitted by Cammie Scully, Executive Director 9. Resolution approving an agreement in the acceptance of a HUD - Office of Healthy Homes and Lead Hazard Controls Grant in the amount of $1,705,557.00 with the match of $716,145.00 funded by CDBG funds and Black Hawk County Health Department to be used for personnel costs, housing rehabilitation training and education activities; and authorize Mayor to execute said document. Submitted by Nancy Gulick, Community Development Coordinator Resolution authorizing the submission of a Statewide Enhancement grant application to Iowa Department of Transportation in the amount of $918,500.00, with a city match of 30 percent, for US Highway 63 Corridor Enhancements, Newell Street to Franklin Street; and authorize Mayor and City Clerk to execute all necessary documents. Submitted by Aric Schroeder, City Planner . Resolution approving recommendation of award of contract in the amount of $43,455.00 to Brown Traffic Products of Waterloo, Iowa in conjunction with the purchase of signal equipment for six high accident locations. Submitted by Sandie Greco, Traffic Operations Super/ntendent 12. Resolution approving the Professional Services Agreement in the amount of $14,500.00 with HR Green for environmental testing and grant 3 application steps for demolition of the former Lafayette School building at 2265 Lafayette Street. Submitted by Noel Anderson, Community Planning and Development Director Resolution authorizing City Clerk to certify $7,927.75 against certain parcels for unpaid mowing and lot cleanups. Submitted by Larry N. Smith, Waste Management Services Superintendent 14. Resolution approving the submittal of the FY 2011 Consolidated Annual Performance and Evaluation Report (C.A.P.E.R.) for CDBG and HOME t,.Program activities for the period of July 1, 2010 through June 30, 2011 ` �,;(� to the U.S. Department of Housing and Urban Development. Submitted by Nancy Gulick, Community Development Coordinator 15. Motion approving Change Order No. 5 for a net decrease of $35, 049.19 for work performed by Peterson Contractors, Inc. of Reinbeck in conjunction with F.Y. 2007 U.S. Highway 63 - Westfield Avenue Connection HDP- 8155(698)-71-07, DR8155(698)-71-07, Contract No. 730. Submitted by Jeff Bales, Associate Engineer September 26, 2011 Page 6 16. Resolution approving Completion of Project and Recommendation of Acceptance of Work performed by Peterson Contractors, Inc. of Reinbeck, Iowa, Iowa at a total cost of $845,112.11 in conjunction with F.Y. 2007 --� U.S. Highway 63 - Westfield Avenue Connection HDP -8155(698)-71-07, Contract No. 730. Submitted by Eric Thorson, P.E., City Engineer OTHER COUNCIL BUSINESS 17. Motion approving Change Order No. 1 for a net decrease of $19,705.00 for work performed by Don Gardner Construction Co. Inc. of Waterloo, Iowa in conjunction with the Waterloo Center for the Arts Window Replacement Project. Submitted by Craig Clark, Building Oficial/Maintenance Administrator 18. Motion approving Change Order No. 12 for a net increase of $35,649.90 for work performed by Peterson Contractors, Inc. of Reinbeck, Iowa in conjunction with F.Y. 2010 River Renaissance Lower Plaza, Contract No. 763. Submitted by Jamie Knutson, P.E., Associate Engineer 19. Asbestos Abatement Services Group 2 for the Hazard Mitigation Grant Program (HMGP) Property Acquisition Project Motion to instruct Community Planning and Development Director to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. 1/. vr Resolution preliminarily approving plans, specifications, form of �1 contract, etc. Resolution setting date of hearing and bid opening as October 10, 2011 and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Arc Schroeder, City Planner 20. Purchase of 2012 Sullair 425 Air Compressor Motion to instruct Leisure Services Director to prepare specifications, bid document, etc. Motion to receive and file specifications, bid document, etc. Resolution preliminarily approving specifications, bid document, etc. Resolution setting date of hearing and bid opening as October 17, 2011 and instruct City CIerk to publish notice of specifications, bid document, etc. and taking of bids. Submitted by JB Bolger, Golf & Downtown Area Maintenance Manager ORAL PRESENTATIONS Motion to receive and file oral comments. September 26, 2011 ADJOURNMENT Motion to adjourn. Page 7 Suzy Schares City CIerk MEETINGS Monday, September 26, 2011 4:05 p.m. - Council Work Session, Council Chambers 4:50 p.m. - Public Works Committee, Council Chambers 4:55 p. m. - Human Resources Committee, Council Chambers 5:00 p. m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Waterloo Public Library Board of Trustees meeting minutes of July 11, 2011 and Special meeting minutes of August 1, 2011 on file in the City Clerk's office. 2. Community Development Board meeting minutes of August 16, 2011 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. F. Y 2010 Riverfront Renaissance Lower Plaza, Contract No. 763 Pay estimate No. 30 to Peterson Contractors in the total amount due of $66, 991.55 2. F. Y 2010 Street Reconstruction, Contract No. 772 Pay estimate No. 26 to Aspro in the total amount due of $82,913.48 3. F. Y 2011 River Renaissance North Downtown Trail, Contract No. 786 Pay estimate No. 11 to Vieth Construction Company in the total amount due of $123,643.47 4. F. Y 2011 Cattle Congress Storm Water Pump Station, Contract No. 801 Pay estimate No. 4 to AECOM in the total amount due of $9,451.02 5. F. Y 2011 Cattle Congress Storm Water Pump Station, Contract No. 801 Pay estimate No. 9 to Peterson Contractors, Inc. in the total amount due of $106,942.45 6. F. Y 2011 River Renaissance Upper Plaza, Contract No. 808 Pay estimate No. 6 to Peters Construction Corporation in the total amount due of $220,536.04 September 26, 2011 Page 8 7. F. Y. 2012 Sidewalk Repair Assessment Program - Zone 1, Contract No. 811 Pay estimate No. 13 to B & B Builders & Supply in the total amount due of $53,772.16 8. Lincoln School Safe Route to School Payment to AECOM in the total amount due of $8,320.00 9. U.S. Highway 63 Final Design Phase, NHSX-63-6(69)-3H-07 Pay estimate No. 11 to AECOM in the total amount due of $44, 792.00 September 19, 2011 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, September 19, 2011. Mayor Ernest G. Clark in the Chair. Roll Call: Cole, Getty, Jones, Schmitt, Welper, Hart. Absent: Greenwood. Moment of Silence. Pledge of Allegiance: Ethel Washington, Housing Authority Director. 137336 - Hart/Schmitt that the Agenda, as amended adding Dan Trelka, Director of Safety Services, to item 1.a.4 and changing the award of contract for item #28 to Frickson Brothers Excavating in the amount of $10,850.00, for the Regular Session on Monday, September 19, 2011, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Six. Absent: Greenwood. Motion carried. 137337 - Hart/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, September 12, 2011, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Six. Absent: Greenwood. Motion carried. Presentation by Tammy Turner, Waste Trac Recycling Education Naturalist with Black Hawk County Solid Waste Management Commission, on the Energy & Environment Fair to be held on Saturday, September 24, 2011. CONSENT AGENDA 137338 - Hart/Schmitt that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Schedule AP642, pp. 1-68, dated September 19, 2011, in the amount of $1,158,571.69, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2. Cancellation of assessments for several properties; and Clerk to notify Black Hawk County Treasurer of said Submitted by Suzy Schares, City Clerk. Resolution adopted and upon approval by Mayor assigned No. 2011-895. authorize City cancellations - 2011 -896. 3. Request of Waterloo Community School Superintendent for a variance to the Code of Ordinances concerning discharging of weapons (5-2-6B) to fire air rifles in an air rifle range that will be constructed in the lower level of East High School for students enrolled in the JROTC program, together with approval of Director of Safety Services -Submitted by Daniel J. Trelka, Director of Safety Services. Resolution adopted and upon approval by Mayor assigned No. 2011-897. 4. Request of St. Edward's Catholic School to hold St. Edward's Fall Festival 5K run event to be held on Saturday, October 1, 2011 with the event to start at 9:00 a.m., together with approval of Director of Safety Services - Submitted by Daniel J. Trelka, Director of Safety Services. Resolution adopted and upon approval by Mayor assigned No. 2011-898. September 19, 2011 b. Motion to approve the following: 1. 2. 3. 4. 5. Page 2 Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Larry Ticknor, Rusty Zey, Randy Shepard, Troy Deeds Live Fire Training Cedar Rapids, Iowa September 29, 2011 & September 30, 2011 $3,200.00 Mark Boesen, Manager of Rehab Services; Jon Martin, Rehab/Relocation Specialist; Matt Chesmore, Rehab/Relocation Specialist IAHO Fall Conference Certification & Recertification Waterloo, Iowa October 5- 7, 2011 $750.00 9 Law Enforcement Officers Law Enforcement Intelligence Network Conference Johnston, Iowa October 2- 5, 2011 $3,389.40 Investigator Saunders; Officer Pohl; Planner/Analyst Wilson; Dan Trelka, Director of Safety Services Law Enforcement Intelligence Network Conference Johnston, Iowa October 2- 5, 2011 $1,497.44 Investigator Franc; Investigator Hageman; Officer Lippert; Officer Roberts; Officer Wittmayer; Officer Bush; Officer Frein Interview and Interrogation School Waterloo, Iowa October 17-19, 2011 $1,650.00 6. Recommendation of appointment of Angela Kausalik to the position of Administrative Secretary, effective September 20, 2011 -Submitted by Bob Stringer, Human Resources Director 7. Recommendation of appointment of Michael. Hackbarth to the position of Equipment Operator I, effective September 20, 2011 -Submitted by Mark Rice, Public Works Director 8. Motion to receive and file Mayor Clark's recommendation of the following appointments: Appointee Board/Commission Expiration Date New or Re - Appointment Carole Gustafson Planning & Zoning Commission August 7, 2014 New Appointment Class C Liquor License,Permit Application 9. Cafe Bar Fontana, 801 Commercial Street (Renewal) (Expires 7/31/12) (Includes Sunday Sales) 10.Kings &. Queens Tap, 304-306 W. 4th Street (Renewal) (Expires 8/27/12) (Includes Sunday Sales) 11.House of Blues - Waterloo, 521 Dane Street (Renewal) (Expires 6/30/12) (Includes Sunday Sales) 12.Kings & Queens, 304 W. 4th Street (New) (Expires 9/12/12) (Includes Sunday Sales) September 19, 2011 Page 3 Fireworks Display Application 13.Columbus Catholic High School, 3231 W. 9th Street on Friday, September 23, 2011 at 8:30 p.m. Mayor Clark recognized the new employees and appointees. Roll call vote -Ayes: Six. Absent: Greenwood. Motion carried. PUBLIC HEARINGS 137339 - Schmitt/Welper that proof of publication of notice of public hearing on Purchase Traffic Signal Equipment for Six (6) High Accident Locations, as published in the Waterloo Courier on September 16, 2011, be received and placed on file. Voice vote -Ayes: Six. Absent: Greenwood. Motion carried. 137340 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Schmitt/Welper that the hearing be closed. Voice vote -Ayes: Six. Absent: Greenwood. Motion carried. 137341 - Schmitt/Welper that "Resolution confirming approval of specifications, bid document, etc. in conjunction with Purchase Traffic Signal Equipment for Six (6) High Accident Locations", be adopted. Roll call vote -Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2011-899. 137342 -- Schmitt/Welper that "Resolution authorizing to proceed in conjunction with Purchase Traffic Signal Equipment for Six (6) High Accident Locations", be adopted. Roll call vote -Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2011-900. 137343 -- Schmitt/Welper to receive, file and instruct City Clerk to open and read bids and refer to Traffic Operations Superintendent for review: Bidder Bid Amount Optional Bid Amount General Traffic Controls 2915 11th Avenue SW Spencer, Iowa 51301 $24,676.00 $29,104.56 Traffic Control Corporation 1728 W. Park Center Dr. Fenton, MO 63026 $20,857.00 $28,140.00 Brown Traffic Products, Inc. 736 Federal St., Suite 2312 Davenport, Iowa 52803 $18,915.00 $24,450.00 Voice vote -Ayes: Six. Absent: Greenwood. Motion carried. 137344 - Getty/Hart that proof of publication of notice of public hearing on Development Agreement with Dave Schrock for the sale and conveyance of city -owned property formerly known as 720 W. Park Avenue for $2,000.00 plus closing costs, as published in the Waterloo Courier on September 16, 2011, be received and placed on file. Voice vote -Ayes: Six. Absent: Greenwood. Motion carried. 137345 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Getty/Hart that the hearing be closed. Voice vote -Ayes: Six. Absent: Greenwood. Motion carried. September 19, 2011 page 4 137346 - Getty/Hart that "Resolution authorizing said sale and conveyance, and authorize City Attorney to prepare and deliver deed accordingly in conjunction with Development Agreement with Dave Schrock for the sale and conveyance of city -owned property formerly known as 720 W. Park Avenue for $2,000.00 plus closing costs", be adopted. Roll call vote -Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2011-901. 137347 - Getty/Hart that "Resolution approving said development agreement; and authorize Mayor and City Clerk to execute said document in conjunction with Development Agreement with Dave Schrock for the sale and conveyance of city -owned property .formerly known as 720 W. Park Avenue for $2.,000.00 plus closing costs", be adopted. Roll call vote -Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2011-902. RESOLUTIONS 137348 - Cole/Welper that "Resolution approving and accepting Target grant in the amount of $1,000.00 to be used for expenses related to Master Artists of the Bahamas project, with no required city match -Submitted by Cammie Scully, Director of Cultural & Arts Commission", be adopted. Roll call vote -Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2011-903. 137349 - Cole/Welper that "Resolution approving recommendation of award of bid to Hawkeye International Trucks of Cedar Rapids, Iowa in the amount of $157,699.00 after trade-in for the Purchase of One (1) New Chipper Truck with Aerial Unit for Leisure Services Department -Submitted by Mark Rice, Public Works Director", be adopted. Roll call vote -Ayes: Six. Absent: Greenwood. Resolution adapted and upon approval by Mayor assigned No. 2011-904. 137350 - Cole/Welper that "Resolution approving the installation of three (3) street lights on decorative poles to be placed at the following areas: on the southwest corner of Yellowstone and William Drive, on the southwest corner of Hoff Road and William Drive, and on the west side of Yellowstone in the area of Lot 5; and authorize City Clerk to notify MidAmerican Energy -Submitted by Sandie Greco, Traffic Operations Superintendent", be adopted. Roll call vote -Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2011-905. 137351 - Welper/Schmitt that "Resolution approving a new City Wide Clean-up Policy -Submitted by Larry N. Smith, Waste Management Services Superintendent", be adopted. Roll call vote - Ayes: Six. Absent: Greenwood. Mr. Schmitt asked if the staff has looked into utilizing volunteers for the clean-ups. Larry Smith, Waste Management Services Superintendent, explained that volunteers are utilized but it is not enough so City employees still have to help. The new policy increases the fee to $2.00 per load. Resolution adopted and upon approval by Mayor assigned No. 2011-906. 137352 - Welper/Schmitt that "Resolution approving Cooperative Agreement with Iowa Civil Rights Commission to ensure an efficient, effective and coordinated State -Local civil rights enforcement partnership for Fiscal Year 2012; and authorize Mayor to execute said document -Submitted by Abraham L. Funchess, Human Rights Executive Director", be adopted. Roll call vote -Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2011-907. September 19, 2011 Page 5 137353 - Welper/Schmitt that "Resolution approving FY 2011 asbestos removal contract with New Horizons LLC of Kansas City, Missouri for asbestos removal at the Grand Hotel Property located at 300 W. Mullan Avenue in the amount of $179,784.00 -Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote -Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2011-908. 137354 - Schmitt/Welper that "Resolution approving Memorandum of Understanding with Iowa Northland Regional Council of Governments for grant writing services for a Statewide Enhancement Grant Application for US Highway 63 Corridor Enhancements, Newell Street to Franklin Street with the Iowa Department of Transportation, in an amount not to exceed $2,000.00; and authorize Mayor and City Clerk to execute said document -Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote -Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2011-909. 137355 - Schmitt/Welper that "Resolution approving Amendment No. 1 to Professional Services Agreement with InVision Architecture of Waterloo, Iowa in the amount of $6,000.00 for design work, bid documents and construction coordination related to the Waterloo Center for the Arts Window and Door Replacement project; and authorize Mayor to execute said document -Submitted by Craig Clark, Building Official/Maintenance Administrator", be adopted. Roll call vote -Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2011-910. 137356 - Schmitt/Welper that "Resolution approving Safe Route Education & Encouragement Campaign Safe Route to School (SRTS) grant application to Iowa Department of Transportation; and authorize Mayor to execute said document -Submitted by Wayne Castle, PLS, EI, Associate Engineer", be adopted. Roll call vote -Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2011-911. 137357 - Cole/Welper that "Resolution approving Dr. Walter Cunningham School for Excellence Safe Route to School (SRTS) grant application to Iowa Department of Transportation; and authorize Mayor to execute said document -Submitted by Wayne Castle, PLS, EI, Associate Engineer", be adopted. Roll call vote -Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2011-912. 137358 - Cole/Welper that "Resolution accepting responsibility for maintenance of Dr. Walter Cunningham School for Excellence Safe Route to School public pedestrian improvements for a period of 10 years -Submitted by Wayne Castle, PLS, El, Associate Engineer", be adopted. Roll call vote -Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2011-913. 137359 - Cole/Welper that "Resolution approving Memorandum of Understanding with, Iowa Northland Regional Council of Governments at a maximum cost of $1,500.00 for preparation and submittal of a Safe Routes to School (SRTS) grant application for Dr. Walter Cunningham School for Excellence; and authorize the Mayor and City Clerk to execute said documents -Submitted by Wayne Castle, PLS, EI, Associate Engineer", be adopted. Roll call vote -Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2011-914. 137360 - Welper/Schmitt that "Resolution approving Irving Elementary School Safe Route to School (SRTS) grant application to Iowa Department of Transportation; and authorize Mayor to execute said document -Submitted by Wayne Castle; PLS, EI, Associate Engineer", be adopted. Roll call vote -Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2011-915. September 19, 2011 Page 6 137361 - Welper/Schmitt that "Resolution accepting responsibility for maintenance of Irving Elementary School Safe Route to School public pedestrian improvements for a period of 10 years -Submitted by Wayne Castle, PLS, ET, Associate Engineer", be adopted. Roll call vote -Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2011-916. 137362 - Welper/Schmitt that "Resolution approving Memorandum of Understanding with Iowa Northland Regional Council of Governments at a maximum cost of $1,500.00 for preparation and submittal of a Safe Routes to School (SRTS) grant application for Irving Elementary School; and authorize the Mayor and City Clerk to execute said documents -Submitted by Wayne Castle, PLS, EI, Associate Engineer", be adopted. Roll call vote -Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2011-917. 137363 - Getty/Cole that "Resolution approving Lou Henry Elementary School Safe Route to School (SRTS) grant application to Iowa Department of Transportation; and authorize Mayor to execute said document -Submitted by Wayne Castle, PLS, EI, Associate Engineer", be adopted. Roll call vote -Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2011-918. 137364 - Getty/Cole that "Resolution accepting responsibility for maintenance of Lou Henry Elementary School Safe Route to School public pedestrian improvements for a period of 10 years -Submitted by Wayne Castle, PLS, EI, Associate Engineer", be adopted. Roll call vote -Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2011-919. 137365 - Getty/Cole that "Resolution approving Memorandum of Understanding with Iowa Northland Regional Council of Governments at a maximum cost of $1,500.00 for preparation and submittal of a Safe Routes to School (SRTS) grant application for Lou Henry Elementary School; and authorize the Mayor and City Clerk to execute said documents -Submitted by Wayne Castle, PLS, EI, Associate Engineer", be adopted. Roll call vote -Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2011-920. 137366 - Hart/Welper that "Resolution approving Sidewalk Repair and Assessment Agreement for 712 Kern Street, the property owner is requesting to be included in the FY2012 Sidewalk Repair Assessment Program - Zone 1, Contract No. 811; and authorize Mayor to execute said document -Submitted by Wayne Castle, PLS, EI, Associate Engineer", be adopted. Roll call vote -Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2011-921. 137367 - Hart/Welper that "Resolution approving application for Request For Metropolitan Transportation Enhancement Funds in the amount of $1,138,780.00, with a city match of $277,780.00 for the F.Y.' 2012 U.S. Highway 63 Improvements - Conger/Newell Street to Donald Street, Contract No. 790; and authorize Mayor to execute said document -Submitted by Jeff Bales, Associate Engineer", be adopted. Roll call vote -Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2011-922. 137368 - Hart/Welper that "Resolution approving request of Larry Hansen to purchase a flag pole located at the former Lafayette School for a total of $15.00 -Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote -Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2011-923. September 19, 2011 137369 -- Schmitt/Welper Page 7 that "Resolution approving request of Kameron Miller to purchase windows located at the former Grand Hotel for a total of $105.00 -Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote -Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2011-924. 137370 - Schmitt/Welper that "Resolution approving Memorandum of Understanding with Iowa Northland Regional Council of Governments for the writing and preparation of a Federal Recreational Trails grant, with a maximum payment of $2,000.00 in conjunction with Cedar Valley Lakes Trail Enhancement and Water Trail Connection; and authorize the Mayor to execute said document -Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote -Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2011-925. 137371 -- Schmitt/Welper that "Resolution approving submittal, of a Federal Recreational Trails Grant application for the Cedar Valley Lakes Trail Enhancement and Water Trail Connection in the amount of $684,760.00 with $171,190.00 local city match required; and authorize the Mayor execute any needed documents -Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote -Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2011-926. 137372 - Hart/Cole that "Resolution approving FY 2011 tree removal and clearing contract with Frickson Brothers Excavating of Evansdale, Iowa fdr tree removal and clearing from the former Vickers Gas Station site at the corner of 18t'' and Black Hawk Streets in the amount of $10,850.00 -Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote -Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2011-927. ORDINANCES 137373 - Cole/Hart that "an Ordinance amending Title 4: Public Health and Safety -- Chapter 3: Solid Waste Collection & Disposal - Section 1: Definitions and Section 5: Collection Rules and Regulations in conjunction with Changes to Title 4: Public Health and Safety - Chapter 3: Solid Waste Collection & Disposal Ordinance - Sections 1: Definitions and 5: Collection Rules and Regulations", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Six. Absent: Greenwood. Motion carried. 137374 - Cole/Hart that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Six. Absent: Greenwood. Motion carried. 137375 - Cole/Hart that "an Ordinance amending Title 4: Public Health and Safety - Chapter 3: Solid Waste Collection & Disposal - Section 1: Definitions and Section 5: Collection Rules and Regulations in conjunction with Changes to Title 4: Public Health and Safety - Chapter 3: Solid Waste Collection & Disposal Ordinance - Sections 1: Definitions and 5: Collection Rules and Regulations", be considered and passed for the second and third times and adopted. Roll call vote -Ayes: Six. Absent: Greenwood. Ordinance adopted and upon approval by Mayor assigned No. 5075. September 19, 2011 Page 8 137376 - Getty/Hart that 'an Ordinance amending Title 2: Boards and Commissions - Chapter 10: Human Rights Commission - Section 5: Powers and Duties in conjunction with Changes to Title 2: Boards and Commissions - Chapter 10: Human Rights Commission - Section 5: Powers and Duties", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Six. Absent: Greenwood. Motion carried. 137377 - Getty/Hart that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Six. Absent: Greenwood. Motion carried. 137378 - Getty/Hart that "an Ordinance amending Title 2: Boards and Commissions - Chapter 10: Human Rights Commission -- Section 5: Powers and Duties in conjunction with Changes to Title 2: Boards and Commissions - Chapter 10: Human Rights Commission -- Section 5: Powers and Duties", be considered and passed for the second and third times and adopted. Roll call vote -Ayes: Six. Absent: Greenwood. Ordinance adopted and upon approval by Mayor assigned No. 5076. OTHER COUNCIL BUSINESS 137379 - Hart/Cole that Change Order No. 1 for a net increase of $6,039.00 for work performed by Failor Hurley Construction Corporation of Hudson, Iowa in conjunction with the Public Market Interior Development -Submitted by Rick Curran, Leisure Services Facilities Manager, be received, placed on file and approved. Voice vote -Ayes: Six. Absent: Greenwood. Motion carried. 137380 - Hart/Cole that Change Order No. 1 for a net increase of $8,205.12 for work performed by Stickfort Construction of Hudson, Iowa in conjunction with the Fire Station Concrete Replacement & Repair Project -Submitted by Craig Clark,Building Official/Maintenance Administrator, be received, placed on file and approved. Voice vote -Ayes: Six. Absent: Greenwood. Motion carried. 137381 - Schmitt/Welper to instruct Superintendent of Central Garage to prepare specifications, bid document, etc. in conjunction with Rental of Three (3) Motor Graders to Support Snow Removal Operations, be approved. Voice vote -Ayes: Six. Absent: Greenwood. Motion carried. 137382 - Schmitt/Welper that specifications, bid document, etc. inconjunction with Rental of Three (3) Motor Graders to Support Snow Removal Operations, be received and placed on file. Voice vote -Ayes: Six. Absent: Greenwood. Motion carried. 137383 - Schmitt/Welper that "Resolution preliminarily approving specifications, bid document, etc. in conjunction with Rental of Three (3) Motor Graders to Support Snow Removal Operations", be adopted. Roll call vote -Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2011-928. 137384 - Schmitt/Welper that "Resolution setting date of hearing and bid opening as October 3, 2011; and instructing City Clerk to publish notice of specifications, bid document, etc. and taking of bids in conjunction with Rental of Three (3) Motor Graders to Support Snow Removal Operations", be adopted. Roll call vote -Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2011-929. September 19, 2011 137385 - Getty/Hart Page 9 to instruct Director of Safety Services to prepare specif__cations, bid document, etc. in conjunction with Purchase of Police Department Armored Law Enforcement Tactical Vehicle, be approved. Voice vote -Ayes: Six. Absent: Greenwood. Motion carried. 137386 - Getty/Hart that specifications, bid document, etc. in conjunction with Purchase of Police Department Armored Law Enforcement Tactical Vehicle, be received and placed on file. Voice vote -Ayes: Six. Absent: Greenwood. Motion carried. 137387 - Getty/Hart that "Resolution preliminarily approving specifications, bid document, etc. in conjunction with Purchase of Police Department Armored Law Enforcement Tactical Vehicle", be adopted. Roll call vote -Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2011-930. 137388 - Getty/Hart that "Resolution setting date of hearing and bid opening as October 3, 2011; and instruct City Clerk to publish notice of specifications, bid document, etc. and taking of bids in conjunction with Purchase of Police Department Armored Law Enforcement Tactical Vehicle", be adopted. Roll call vote -Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2011-931. 137389 - Welper/Schmitt that "Resolution setting date of hearing as October 3, 2011 on request of Patrick B. Rooff for Pat's Auto Salvage to vacate, sell and convey several alleys, portions of right-of-way, etc. between Mitchell Avenue and Regal Avenue for $1,400.00 for the purpose of expanding the Pat's Auto Salvage business use area; and instruct City Clerk to publish notice -Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote -Ayes: Five. Nays: One (Getty). Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2011-932. 137390 - Welper/Schmitt that "Resolution setting date of hearing as October 3, 2011 on request of Northeast Iowa Food Bank, Inc. to vacate Stanley Court located north of Lafayette Street; and instruct City Clerk to publish notice -Submitted by Aric Schroeder, City Planner", be adopted. Roll call vote -Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2011-933. 137391 - Welper/Schmitt that "Resolution setting date of hearing as October 3, 2011 on request by the Northeast Iowa Food Bank, Inc. to execute a Property Exchange Agreement to sell and convey city owned property located at 123 Stanley Court and surrounding property including Stanley Court and Lot 22 of Parkview for $1.00, and city to acquire the existing Food Bank site at 106-116 East 11th Street in the future for $343,770.00 plus up to $5,000.00 in closing costs; and instruct City Clerk to publish notice -Submitted by Aric Schroeder, City Planner", be adopted. Roll call vote -Ayes: Six. Absent: Greenwood. Resolution adopted and upon approval by Mayor assigned No. 2011-934. ORAL PRESENTATIONS Jerry Shatzer, 1829 W. 7th St., expressed concern about the ability to bring jobs to the United States and the use of volunteers, schools, and raising taxes. Kandi Fleshner, 1911 Falls Ave., reported that her dog had been attacked and killed by three pit bulls and requested that Council amend the dangerous animal ordinance. Rev. Loggins, 233 Oliver St., spoke in support of amending the dangerous animal ordinance. September 19, 2011 Page 10 John Sherbon, 1715 Robin Road, expressed concern about the progress on completing road repairs. 137392 - Cole/Hart that the above oral comments be received and placed on file. Voice vote -Ayes: Six. Absent: Greenwood. Motion carried. ADJOURNMENT 137393 - Cole/Hart that the Council adjourn at 6:18 p.m. Voice vote -Ayes: Six. Absent: Greenwood. Motion carried. Suzy Schares City Clerk CITY OF WATERLOO Council Communication City Council Meeting: Prepared: Dept. Head Signature: # of Attachments: SUBJECT: Submitted by: September 26, 2011 September 8, 2011 Mayor to read the proclamation for "Mental Illness Awareness Week" Mayor Clark Recommended City Council. Action: Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Informations CITY OF WATERLOO Council Communication City Council Meeting: September 26, 2011 Prepared: Sep, ember 15, 2011 Dept. Head Signature: # of Attachments: n;J SUBJECT: Mayor to read Earth Science Week Proclamation Submitted by: Mayor Clark Recommended City Council Action: Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: CITY OF WATERLOO, IOWA 'WHETS, WHEREAS, WHEREAS, PROCLAMATION Geology and other Earth Sciences are fundamental to society and integral to finding, developing, and conserving necessary resources; and The Earth Sciences provide the basic information for understanding the physical and chemical processes shaping the earth; and The Earth Sciences are crucial to managing environmental and conservation issues and mitigating natural hazards; and WHEREAS, Knowledge of Geological Issues are vital to land management and land use decisions at all levels; and WHEREAS, The Earth Sciences provide critical elements necessary to understand our changing earth. NOW, THEREFORE, 1, Buck Clark, Mayor of the City of Waterloo, Iowa, do hereby proclaim the week of October 2 -- October 8, 2011 as EARTH SCIENCE WEFIK IN WITNESS 'WHEREOF, I have hereunto set my hand and caused the official seal of the City of Waterloo to be affixed this 26th day of September 2011. ATTEST: Suzy Sc ares City Clerk uck Clark Mayor September 8, 2011 To: All Educators, Youth Organizations, and the Public To the Public and especially all Youth Leaders, Elementary and Secondary Curriculum Directors, Science Educators and K-12 Educators: Earth Science Week 2011 is October 9 -15th. As this school year is beginning it's never too early to begin thinking about activities and programs for 2011-12. We encourage you to include Earth Science Field Trips and Activities along with Classroom Speakers and Programs for this School Year. REMEMBER TO PUT OCTOBER 2N©, 2011 ON YOUR CALENDAR FOR THE EARTH SCIENCE WEEK ACTIVITY, "SUNDAY AT THE QUARRY." This year, the Sunday at the Quarry event will be held on October 2"d, 2011 at the BMC Aggregates' Raymond Quarry located just east of Raymond, IA on Dubuque Road. Program participants and presentations include University of Northern Iowa Earth Science Department, Iowa Geological Survey, IOWATER, U.S. Geological Survey, Black Hawk County Soil and Water Conservation Watershed Program, Black Hawk Gem and Mineral Society, City of Waterloo, Iowa Learning Farms, and many more. There will be programs for young and old, Scouts, School Groups, all youth organizations, the general public and everyone interested in the Earth Sciences. Everyone will have the opportunity to do rock, fossil, and mineral collecting with the Gem and Mineral Society, do a Geology Tour of the Quarry, and many other programs. The Theme this year is : "The Changing Earth." Also, for the past several years BMC Aggregates has supplied area Educators with the Earth Science Week Tool Kits produced by the American Geological Institute which include posters, activities, and great information including subject matter CDs. This year the Tool Kits will again be available from BMC Aggregates at no charge. Contact our Elk Run Heights office at 319 235 6583 and order yours today. As a special bonus this year, the UNI Earth Science Department will be co -sponsoring this event with many fascinating activities for Sunday at the Quarry. Mark the date, October 2nd during the hours of 11 AM to 4 PM at the Raymond Quarry. Sincerely, Sherman Lundy Chad Heinzel Geologist Asst. Professor BMC Aggregates UNI Earth Science Dept. 66'589`c5T'E 1l I bL'1790`££6`£ $ luar {ed ma trbxoo6HWV £btoo6HDV abzo06HOV Ttizoo6HDV LZ'8S9 Li7'Z08' L Sti'b6 00'9£ 96' L6E'L£P` L 0 L-8Z6'9E£ 170-£60`Z £9'LZb`6 SOHD OAS INV - xNVasn Saag =liana - xNV SNOIO'I SISflVNV-xNVa SNOIOaI JUG Ilia TIO2IAV6 OHO DAS - xNVH OO?Iyd S'I'IaM z1O)LW4 SSOdO A LI2IOH L[1V ONISnOH ALLRIOH.LnV ONISROH SWrV TD GUATOD x2IOM I66-8£9`Z9L`Z i.iodax otgdy s,kepuoN (00'09) 66.889'Z9 L'Z oid `sAd PaPPu/palaaueo `sio.iia qua slsp .ion CPV +, F oy I.rodax ot9dy s,S2Pli,d j -1.0Z `9Z iegwe des 805 TTCZI JA . • tO a_ SF_DIO".?',:T moi.__. ielri;I 11.0 00'0 :164V 0000'T :1Dd -_ . r,s o o s 010 ;�;�`'r 00 08 00'0'4 _ VE _:i:� � .4L1Na J?,! NE ST_N - O r :. K_ � _ /WV i inn ?ijGlfl�1Le alt Ysi?11iti �4 NOlid7E0SEC 1iv NDN '0 J,tu 1_ 00 05 00 'SLI :Lli5V_ y.N0M T TCIL S"cJb , TOcf. : 7.i'& ,TC.Z ic..Z- h21*d.' N_._o_N c J 1: 'o7 .074 0T Y._:::C:°_':Y.n, . 5'_^1_L0: , iY �'OX •Iwb' 0000'T NIIV .i" fs:r. ur �oTa i!v':}; 'a31 _ !� G5-!� Ln, wiE585 ECi7E. 0 .5L r 00 ELT µ�E _ :>=>ti ' € IS N? t-5 01t1 're13 D57E6 L ISE - 4 — INV 1 '.f J.'_ ..1..=�1!�i: „l'+_ '. 1�1'��-3_ °,�_ �i;; `- i� _i_DVLS. li T109/t Ti.l: Efe. '7�i .� ! __ _ i 4 �L�__ 1'ii.. _.:I -v .:'�i S�C� ._ �.��. ... ,._._ _:L;.... .L .n .r- .'] C�v'L' ,_{ Y� .'. j].r".... 5e_' El = T D1:: 1 1Wd LSN E1-9Odr L9 ^vVd ?1V4 Th 0 5J»V0 anc 31 . "11d7.,_ --' dI os31 apior,N? T _biohNI 4t-Jd r` _' TT/c-;.7"./-& FJVC N. J s ETN N W -. V I N i w • • CITY OF WATERLOO Council Communication City Council Meeting: September 26, 2011 Prepared: September 20, 2011 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: 1 SUBJECT: REQUEST BY SANDRA SCHOONOVER FOR A CONCRETE DRIVEWAY TO BE LOCATED AT 804 BELLE STREET Submitted by: Eric Thorson, P.E., City Engineer Recommended City Council Action: 1 have reviewed this request and recommend its approval subject to the following provisions: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3, All work shall be performed under the supervision of the City Engineer and at no cost to the City of Waterloo, $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. Summary Statement Attached is a request from SANDRA SCHOONOVER for construction of a concrete driveway and placing a driveway or sidewalk on City right of way on an unimproved street, to be located at 804 BELLE STREET. Expenditure Required None Source of Funds None Policy Issue N/A Alternative None Background Information: This is a waiver of the City's Standard Specifications for Driveway Construction. It requires Council approval so that it can be recorded to the property, so that the waiver requirements run with the property ownership. Legal Description: CEDAR TERRACE THIRD ADDITION LOT 175 goo ;l Date: Honorable Mayor and City Council City Hall Waterloo, IA 50703 Council Persons: WAIVER I hereby request a waiver to the driveway and sidewalk specifications for the construction of a 0vuc"V-OTC driveway or sidewalk located at (concrete or asphalt) gWi ELLE This waiver is needed because of: (Address) special surface texture (i.e., exposed aggregate, brick stamped pattern, paving brick) to be used on the concrete approach. elimination of the sidewalk section due to the inability to meet requirements of the driveway and sidewalk policy, paragraph 1. asphalt driveway with the elimination of the sidewalk section. placing a driveway or sidewalk on City right of way on an unimproved street. 1 agree to the following: 1. To remove and replace this driveway to an official elevation at no additional expense to the City of Waterloo at such time that sidewalk is constructed. 2. To remove and replace the private driveway, as needed, to an official elevation at no additional expense to the City of Waterloo at such time that curb and gutter is constructed. 3. To pay for any additional expenses for the replacement of any such textured driveway or sidewalk that has been removed for any City of Waterloo project. 4. To employ a bonded contractor who shall obtain a permit from the office of the City Engineer. 5. To have the driveway constructed according to the specifications and policies of the City Engineer and under his supervision. 6. This waiver is for this property only. Attached herewith is a payment in the amount of seven dollars ($7.00) for the purpose of recording this agreement. Respectfully submitted, 1.4 706 ()(2.. � ... Printed Name of Property Owner Signature of Property Owner CITY OF WATERLOO Council Communication City Council Meeting: September 26, 2011 Prepared: September 20, 2011 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: 1 SUBJECT: REQUEST BY SANDRA SCHOONOVER FOR A CONCRETE DRIVEWAY TO BE LOCATED AT 804 BELLE STREET Submitted by: Eric Thorson, P.E., City Engineer Recommended City Council Action: I have reviewed this request and recommend its approval subject to the following provisions: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer and at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. Summary Statement Attached is a request from SANDRA SCHOONOVER for construction of a concrete driveway and placing a driveway or sidewalk on City right of way on an unimproved street, to be located at 804 BELLE STREET. Expenditure Required None Source of Funds None Policy Issue N/A Alternative None Background Information: This is a waiver of the City's Standard Specifications for Driveway Construction, It requires Council approval so that it can be recorded to the property, so that the waiver requirements run with the property ownership. Legal Description: CEDAR TERRACE THIRD ADDITION LOT 175 City Clerk/Finance Office City of Waterloo 715 Mulberry St Waterloo, 1A 50703 9/21/2011 Receipt Number,: 201202381 12:20:38 Received By - CTY09 Received From: SANDRA SCHOONOVER CLERK RECORDING$PUBLICAT 7.00 010 03 8400 3492 SANDRA SCHOONOVER 804 BELLE ST,/SCHOTT CONSTR. Receipt Total . 7.00 Amount Tendered : 7.00 Change .00 Payment Received: Check : 7.00 CITY OF WATERLOO Council Communication City Council Meeting: September 26, 2011 Prepared: September 20, 2011 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: 1 SUBJECT: REQUEST BY CHRISTOPHER TURNE FOR A CONCRETE DRIVEWAY TO BE LOCATED AT 5911 GRACE DRIVE Submitted by: Eric Thorson, P.E., City Engineer Recommended City Council Action: 1 have reviewed this request and recommend its approval subject to the following provisions: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer and at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. Summary Statement Attached is a request from CHRISTOPHER TURNE for construction of a concrete driveway with the elimination of the sidewalk section due to the inability to meet requirements of the driveway and sidewalk policy, paragraph 1, to be located at 5911 GRACE DRIVE. Expenditure Required None Source of Funds None Policy Issue N/A Alternative None Background Information: This is a waiver of the City's Standard Specifications for Driveway Construction. It requires Council approval so that it can be recordedto the property, so that the waiver requirements run with the property ownership. Legal Description: LICHTY ORANGE ADDITION LOT 10 Date: /// Honorable Mayor and City Council City Hall Waterloo, IA 50703 Council Persons: WAIVER 5 g I hereby request a waiver to the driveway and sidewalk specifications for the construction of a -/., +r.' i‘e driveway or sidewalk located at (concrete or asphalt) .ter / 2v c D This waiver is needed because of: (Address) special surface texture (i.e., exposed aggregate, brick stamped pattern, paving brick) to be used on the concrete approach. " r`5c elimination of the sidewalk section due to the inability to meet requirements of �5"' the drivewayand sidewalk policy, $41."' :`A-rch p paragraph 1. � 5I�' S14 asphalt driveway with the elimination of the sidewalk section. placing a driveway or sidewalk on City right of way on an unimproved street. I agree to the following: 1. To remove and replace this driveway to an official elevation at no additional expense to the City of Waterloo at such time that sidewalk is constructed. 2. To remove and replace the private driveway, as needed, to an official elevation at no additional expense to the City of Waterloo at such time that curb and gutter is constructed. 3. To pay for any additional expenses for the replacement of any such textured driveway or sidewalk that has been removed for any City of Waterloo project. 4. To employ a bonded contractor who shall obtain a permit from the office of the City Engineer. 5. To have the driveway constructed according to the specifications and policies of the City Engineer and under his supervision. 6. This waiver is for this property only. Attached herewith is a payment in the amount of seven dollars ($7.00) for the purpose of recording this agreement. Respectfully submitted, tr./7.,A /C1 Y/?). Printed Name of Property Owner Signature of Property Owner City Clerk/Finance Office City of Waterloo 715 Mulberry St Waterloo, IR 50703 9/21/2011 Receipt Number: 201202382 12:22:43 Received By a : CTy08 Received From: CHRISTOPHER TURNER CLERK RECORDING&PUBEICAT 010 03 8400 3492 CHRISTOPHER TURNER 5911 GRACE DR. Receipt Total . Aeount Tendered : Change . , .. . 7.00 7.00 7,00 , 00 Payment Received: Check : 7.00 CITY OF WATERLOO Council Communication City Council Meeting: September 26, 2011 Prepared: September 20, 2011 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: 1 SUBJECT: REQUEST BY CHRISTOPHER TURNE FOR A CONCRETE DRIVEWAY TO BE LOCATED AT 5911 GRACE DRIVE Submitted by: Eric Thorson, P.E., City Engineer Recommended City Council Action: I have reviewed this request and recommend its approval subject to the following provisions: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer and at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. Summary Statement Attached is a request from CHRISTOPHER TURNE for construction of a concrete driveway with the elimination of the sidewalk section due to the inability to meet requirements of the driveway and sidewalk policy, paragraph 1, to be located at 5911 GRACE DRIVE. Expenditure Required None Source of Funds None Policy Issue N/A Alternative None Background Information: This is a waiver of the City's Standard Specifications for Driveway Construction. It requires Council approval so that it can be recorded to the property, so that the waiver requirements run with the property ownership. Legal Description: LICHTY ORANGE ADDITION LOT 10 Application Exception to Burning Yard Waste City of Waterloo, Iowa The undersigned hereby requests that the City of Waterloo, Iowa, consider the following application to allow the burning of yard waste in accordance with Section 4-3-8 of the Waterloo Code of Ordinances. 1. NameofApplicant: (4ll/J/ak4 8., Wee / 2. Address and Phone No. of Applicant 5 {% c 100ptli7Ct1( A v c r- f ( 77' ••.—D 3. General Description of area to be burned (including size): • mc,. 3 7- / i G't 1l t_C _..___Ysk __(` ,4 .—lsc-�-rA ,o e i-:-r'�Y CC I_1 _ Ln l..{�ST au if p}rII )P e{r5-k,-60 low/4. 4. Dates and times of burning: AIt-K:0, C Gp 5 r` to k,f8 U�-/(r S' i! . I 5. Description of Vegetation: e /0 1 r) 0,-'h 5?) p1.21 •e Pre C LQ 1Gi � STo�'� 1L �Lt IJ Z). Vii ~ ilele-2'i tG af• f ct‹ ioas , 6. Description of management techniques: (()t /7 J 5 A / c,: c P P7'. el u et) 1 I b. -0,--,Cff �C r 4 T'' c'! rt 7. Describe containment procedures: i (Sc. p f Gl[t.0(LI( (i ocd6,La 6, . Signature of Applicant The Waterloo City Council will act on this applicant and you will be notified of their decision. Prior to burning, please notify the Waterloo Fire Department: 1. To determine if proper weather conditions exist, and 2. To determine need for stand-by vehicles. FOR CITY USE ONLY: This application has been reviewe Fire Chief Fee Paid $ LJ 9 Oo Receipt No. ,:20/,)a.: -W(0 Date cif– r1� TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED (U c" /5/() 66,11_0 FY BUDGETED_ .fees c2) EXPENDED YTD /2, A 3, / _./('/. Q/ THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Abraham L. Funchess, Executive Director DATE: October 2, 2011 — October 7, 2011 NAME OF CLASS / MEETING: National Fair Housing Training Academy — Investigation Training. DESTINATION: Washington D.C. DEPARTURE POINT IF NOT WATERLOO: Cedar Rapids, IA DEPARTURE DATE: October 2, 2011 RETURN DATE: October 7, 2011 DATE(S) OF MEETING: October 3, 2011 — October 7, 2011 PURPOSE OF TRAVEL/TRAINING: Week One Investigation Training at the National Fair Housing Training Academy WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Cedar Rapids ESTIMATE OF COST: 1717.45 LODGING 50.00 TAXI 275.00 MEALS 35.00 PARKING NA REGISTRATION 1070.00 AIRFARE $47.46 MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ 3194.91 BUDGET LINE ITEM: 010-27-2510-1346 X GRANT REIMBURSABLE YES NO YES NO TOTAL: $ 3194.91 PER PERSON REQUIRED CERTIFICATION BELIEVE THIS T. IF SERVES A PUBLIC PURPOSE AND IS N - GES =A Y AND BENEFICIAL TO THE CITY OF A R •0 DEPA" ' ENT HEAD 2-6 I APPROVE THIS TRAVEL REQUEST MA DATE DATE K:\Shared Goodies\Forms\Travel Request Forin January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY .- BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE STAFF ONLY (Ye ,2l4{aal346* ,za 0,00 5, Jl) /6:)C, vv ?,2u,) ffg'rr ) NAME(S) AND POSITION(S): Steve Jordan, Fire Marshal DATE: 1 19111U 11141 I1.G ry .9.11 1111G11 September 7, 2011 NAME OF CLASS / MEETING: State Fire Marshal Fire Prevention Education Conference DESTINATION: Ankeny, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 10-18-11 RETURN DATE: 10-21-11 DATE(S) OF MEETING: October 18-21 PURPOSE OF TRAVEL: Attend State Fire Marshal Fire Prevention Education Conference. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa PRIVATE VEHICLE ESTIMATE OF COST: 280.00 LODGING TAXI 90.00 MEALS PARKING 225.00 REGISTRATION AIRFARE 100.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 695.00 BUDGET LINE ITEM: 010-12-1400-1346 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CJ�1Ft'fP-WATERLOO DEPARTMENT HE D 9-tl I APPROVE THIS TRAVEL REQUEST MA DATE DATE K:1Shared Goodies\Forms\Travel Request Form January 2010 (.i‘g 196 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED Ci/) /,2 I''Uv i'346 FY BUDGETED=%JJ'. a() EXPENDED YTb THIS REQUEST LEFT AFTER THIS REQUEST bATE Original - Clerk/Finance 4;225,0 //SuUv Copy - Department NAME(S) AND POSITION(S): Steve Grimm) 'P\ (L ✓ DATE: 090811 NAME OF CLASS / MEETING: IAHO Conference DESTINATION: Cedar Falls, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Oct.6 and 7 RETURN DATE: Oct.6 and 7 DATE(S) OF MEETING: Oct.6 and 7 PURPOSE OF TRAVEL: Attend IAHO Fall Conference- Certification & Recertification For Rental Inspectors WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ 0 YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS $125.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ $125.00 TAXI PARKING AIRFARE M ISCITOLLS BUDGET LINE ITEM: 010-12-1400-1346 x GRANT REIMBURSABLE YES NO x YES NO TOTAL: $ REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITXDF WATERLOO DEPARTMENT HB'AD 5,_55 -- DATE K:IShared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAOR� DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 FY _2012_ BUDGETED 4L EXPENbEb YTD e6, THIS REQUEST f3e16 Ori LEFT AFTER THIS ''/fy�,r� REQUEST �f'fi`i 'r bATE %iJuJ'ft ! Original - Clerk/Finance Copy- be•artment NAME(S) AND POSITION(S): Inv. Jason Chopard DATE: September 6,2011 NAME OF CLASS / MEETING: Homicide investigation Course DESTINATION: Cedar Rapids, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: October 17, 2011 Return Date: October 28, 2011 DATE(S) OF MEETING: October 17-28,2011 PURPOSE OF TRAVEL: Lt McNamee is requesting authorization to send Investigator Chopard to the Homicide Investigation course at the Cedar Rapids Police Department on October 17-28, 2010, in Cedar Rapids, Iowa. investigator Chopard is assigned to the Investigative Division. Part of his duties is to investigate serious crimes such as Homicides. This 2 -week course by the Southern Police institute will teach the participants with the advanced knowledge and skills to investigate death investigations to a successful resolution. The cost of registration is $1195.00 and would require lunch each day. There will be no lodging cost as Investigator Chopard will drive to the training each day. The A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING TAXI $150.00 MEALS PARKING $1195.00 REGISTRATION AIRFARE $50,00 MILEAGEiFUEL MISC/TOLLS TOTAL FOR ALL: $ 1395.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 1395.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THiS TRAVEL REQUEST DEPARTMENT HEAD MAYOR C) - -77-z3 T9 -t, DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 61.2 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE STAFF ONLY 6//O /;' Pk() /3 /v 4615:40 6/ 5.00 NAME(S) AND POSITION(S): Darryl Hartema /f i t..r'r;a DATE: I yrriu VG N �w 11IieTT Septernher 12, 2011 NAME OF CLASS I MEETING: DESTINATION: Charlotte, Michigan DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 09/21/22 RETURN DATE: 09-22-11 DATE(S) OF MEETING: 09/21/11 to 09/22/11 PURPOSE OF TRAVEL: Inspect new fire truck chassis at Spartan Chassis Incorporated. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: 130.00 110.00 165.00 LODGING MEALS REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ $405.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: 010-12-1400-1346 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES ANS-NFCESSARAND BF�F,FICIAL TO THE CITY OF TE LO UBLIC PURPOSE DEPARTMENT HE APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:1Sharcd Goodies\Forms\Travel Request Form January 2010 cl (X12 ) a TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2012 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 (7/Pi../ 3, 0Z Copy - Department NAME(S) AND POSITION(S): Officers Al Bovy & Steve Bose DATE: September 8„2011 NAME OF CLASS / MEETING: Criminal Interdiction ESTiNATION: Sioux City, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: October 16, 2011 Return Date: October 20, 2011 DATE(S) OF MEETING: October 17-20, 2011 PURPOSE OF TRAVEL: Sgt. Farmer is requesting authorization to send Officer's Al Bovy and Steve Bose to a Criminal interdiction course at the National Training Center on Oct 17-20, in Sioux City, Iowa. This 4 -day school is designed for Patrol Officers and K9 handlers who are proactive in the seizure of narcotics. it will teach officers how to develop the skills to conduct criminal interdictions and develop probable cause for traffic stops that lead to the seizure of narcotics, money and the arrest of the individuals transporting these items. The class will teach the attendees about search and seizure, deployment and use of the K9's. The cost of registration, lodging and some meal cost are provided by NTC for free. The city would be responsible for dinner meal and gas, A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0,00 LODGING $184.00 MEALS $0.00 REGISTRATION $100.00 MILEAGE/FUEL TOTAL FOR ALL: $ 284.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 142.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTM N HEAD SNI (-) 1 �. I APPROVE THIS TRAVEL REQUEST M YOR 11 I DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED FY %C ; l BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance Copy - Department ?a {�'3oc) 1346) /')OC O ) , t 8. av i6o av NAME(S) AND POSITION(S): Jeff Siebel„ Building Maintenance DATE: September 13, 2011 NAME OF CLASS / MEETING: P1 -Residential Plumbing Insp DESTINATION: Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: September 13, 2011 RETURN DATE: September 13, 2011 DATE(S) OF MEETING: September 13, 2011 PURPOSE OF TRAVEL/TRAINING: Residential Plumbing Inspector Exam WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE X PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: LODGING TAXI MEALS PARKING 160.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 160.00 BUDGET LINE ITEM: 010-22-8800-1346 YES NO X YES NO GRANT REIMBURSABLE REQUIRED CERTIFICATION TOTAL: $ 160.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO . 411 DE TMENT HEAD MA OR - // DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY - BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 0/0 5/O) 046, 101,04do 354.a) 436, oo (5.uc7. /0 RAJ 9-/:-)/1 Copy - Department NAME(S) AND POSITION(S): Greg Ahlhelm, Plans Examiner DATE: October 20, 2011 NAME OF CLASS / MEETING: 2011 Hawkeye State Fire Safety Assoc Fire Prevention Education Conference DESTINATION: Ankeny, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: October 20, 2011 RETURN DATE: October 20, 2011 DATE(S) OF MEETING: October 20, 2011 PURPOSE OF TRAVEL/TRAINING: Fire Safety Prevention Education WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 125.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 125.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: 010-22-5100-1346 GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 125.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO (ZA,7_ DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR 91P -Lt ia0I( DATE DATE K:\Shared Goodies\Forrns\Travel Request Form January 2010 CITY OF WATERL0 Council Communication City Council Meeting: 00/06/2011 Prepared: 8/25/2011 Dept. Head Signature: Dan Trelka, Director of Safety Services # of Attachments: SUBJECT: Authorize Police Department to seek bids and hold date of bearing for the our FY 12 ammunition needs. Submitted by: Dan Trelka, Director of Safety Services Recommended City Council Action: Authorize the Police Department to seek bids for our FY 12 Ammunition needs and set the date of hearing for September 26th, 2011. Summary Statement: It is becoming increasingly difficult to locate suitable ammunition vendors and we have been informed that the delay from date of order to delivery can be up to one year. This ammunition is needed in order to maintain proficiency and certifications in a variety of weapon systems. Expenditure Required Yes Source of Funds General Fund Policy Issue None Alternative None Background Information: Ammunition costs and requirements continue to increase from one year to the next. The delay from order to delivery can be up to a year. This ammunition is utilized to maintain proficiency and certifications that reduces liability. STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1362449 NOTICE OF PUBLIC HEARING AND NOTICE notice was published in the WATERLOO/CEDAR FALLS a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 09/16/2011, in the issues of 09/16/2011 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $17.37 Subscribed and sworn a() day of before me this ary Public Received of act t -614 the sum of Dollars in full for publication of the above invoice. Notary Seal: COURIER NOTICEOF PUBLIC.HEARING ANC NOTICE TO BIDDERS torlhe'takingaflildsfor FY 2012 AMMUNITIO1:4 SUPPLIES S.eeled proposals wlil be received by' the City Glerk of the City af, Waterloo, lova, al her office •In the GIly Hall of said City.. on'the 26th day 01 september g0114 00 P.m., ror FY 201.2 Ammunifton Supplles All proposalsrecerved will be opened In lhe.Councll C. alnbors in the Clty Hall In ihaCily of Walafioo Iowa on the 2611 d ay of September ...2.011;.:•4U 5;30 p m. Bad propooals;wiii be acted upon at that' bine or at such trine as:; may then'.bo fixed. Notice Ishefeby liVelhattheGouncllof the Clty of Waterloo will conduot a puhilc h earing on lhs proposed' specifications, and.bld:dooilrnerit for FY 2012 Amrnunl lion Supplles at 5.30 p.m.'00 September;: 262011, in lhs Counell Chambers inlhe City Hall In tie, City of Waterloo,• loWa. The pfopased. bid farm 1s 99 10. In':Ihe office of the. CltyCterk for pubIlc examinatlon ;';A bid doonment may be obtained fror Waterton Police Depart Ment 715 Mulberry Slrasi Waterloo. tows 50703 . Anyone who is interestedlay appear at; said tlrne andiplace and;le heard ar may file wridep objection with the City Cterk G_py Hall W.'aterloo Iovta before the_ ,date set far said haarmg.' By, arderof ttie Council of the City ofWa lerloo this 611 day of September 2011- Sclzy Schares • CityClark Purchase FY 12 Ammunition Needs September 26, 2011 Bid Tab Bid Security Not Required Bidder Bid Amount. Guns N More, LLC 95th Street N Humboldt, Iowa 50548 A,,L6M 473. 37 UltraMax Ammunition 2112 EIk Vale Road Rapid City, South Dakota 57701 4 , 37- 3 , o mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GET"IY Ward 3 QUEN IN M. HART Ward 4 RON WELDER Ward BOB GREENWOOD At -Large STEVE SCHMIT1 At -Large CITY OF WATERLOO IOWA CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4323 Fax (319) 291-4571 SUZY SCHARES • City Clerk MICHELLE WEIDNER, CPA Chief Financial Officer Council Communication City Council Meeting: Prepared: Dept. Head Signature: Number of Attachments: C: SUBJECT: Streets for the Fiscal Year Submitted by: September 26, 2011 September 20, 2011 City Street Financial Report Eric Thorson, City Engineer Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner Annual Financial Report for City Ended June 30, 2011 Michelle Weidner, Chief Financial Officer Recommended City Council Action: I request that a resolution approving the Annual Financial Report for City Streets for the fiscal year ended June 30, 2011 be adopted. Summary Statement: This report summarizes the city's receipts and expenditures relating to streets and is required to be filed with the state of Iowa by Iowa Code Chapter 312, Section 14. Expenditure Required: Source of Funds: Policy Issue: None N/A None Alternative: If the report isn't filed by September 30, the City's road use tax payments will be suspended. Background Information: This report provides the Iowa Department of Transportation and the Federal Highway Administration with a documented record of receipts and expenditures made for streets in the City of Waterloo. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer grA Iowa Department of Transportation Form 517007 {7-2008} Office of Local Systems Ames, IA 50010 City Street Financial Report (Cover Sheet) City Name City Number City Population Fiscal Year WATERLOO 8155 68,406 2011 Contact Information Now therefore let it be resolved that the city council of WATERLOO , Iowa (city name) on 09/26/2011 did hereby approve and adopt the annual (month/clay/year) City Street Financial Report from July 1, 2010 to June 30, 2011 (year) (year) Name :: E-mail Address Street' Address :: City Z1P Code Michelle Weidner michelle.weidner@waterloo-ia.a715 Mulberry Street Waterloo, IA 50703-5714 Hours ;' Phone Extension ' . Alternate Phone 8 am to 5 pm Monday -Friday (319) 291-4323 (319) 231-9772 Preparer Information Name':: E-mail Address Phone Extension Michelle Weidner michelle.weidner@waterloo-ia.org (319) 291-4323 715 Mulberry Street Mayor Information Name E-mail Address Street Address City .` ZIP; Code Ernest G. Clark mayor@waterloo-ia.org 715 Mulberry Street Waterloo, IA 50703-5714 Phone Extension (319) 291-4301 Resolution Number Signature Mayor Signature City Clerk Iowa Department of Transportation Form 517007 (7-2008} Office of Local Systems Ames, IA 50(110 City Street Financial Report (Summary Statement Sheet) City ]Name City: Number City Population: Fiscal Year WATERLOO 8155 68,406 2011 Column 1 Column 2 Column 3 Column 4 Road Use Other Street Street Debt Totals Tax Fund Monies Round Figures to Nearest Dollar A.'BEGINNING :BALANCE 1.' July 1 Balance 2,937,629 7,381,708 2,340,653 12,659,990 2 Adjustments (Note on; Explanation Sheet) 92,705 92,705 3 AdjustedBalance 2,937,629 7,381,708 2,433,358 12,752,695 B. REVENUES 1. Road Use Tax 6,247,382 6,247,382 2. Transfer of Jurisdictions Fund 3. Property Taxes 2,539,849 2,539,849 4 Special Assessments' 5. Miscellaneous 11,438,354 11,438,354 6. Proceeds from Bonds,,1 Notes, and Loans 7. interest. Earned 8. Total Revenues (Lines BI thru B7) 6,247,3 82 11,438,354 2,246,250 4,786,099 2,246,250 22,471,835 C. Total Funds Available (Line A3 + Line B8) 9,185,011 18,820,062 7,219,457 35,224,530 Column 1 Column 2 Column 3 Column 4 Road Use Other Street Street Debt Totals Tax Fund Monies Round Figures to Nearest Dollar EXPENSES. D ,Maintenance 1 Roadway Maintenance 1,023,965 1,205,851 2,229,816 2. Snow and: Ice Removal 1,676,178 1,676,178 E. Construction; Reconstruction and Improyen3ents 1563,114 563,114 25,118 588,232 2. Right of Way Purchased. 3. StreetuBridge Construction 4. Traffic: Services 2,205,972 7,784,039 325,227 684,886 8,468,925 198,596 2,729,795 F. Administration 871,643 544,907 1,416,550 G Equipment (Purchased or Leased) 48,000 7,080 240,619 295,699 H. Miscellaneous J. Street Debt 1. Bonds, Notes, and Loans Principal Paid 3,231,949 3,231,949 2. Bonds, Notes and 'Loans :- Interest Paid 533,350 533,350 TOTALS K Total Expenses (Lines D thru J) L Ending Balance (Line, C -K) 5,825,758 10,430,218 3,359,253 8,389,844 4,914,518 2,304,939 21,170,494 14,054,036 M. Total Funds Accounted.` For (K'+L = C) 9,185,011 18,820,062 7,219,457 35,224,530 frA Iowa Department of Transportation Form 517007 {7-2008} Office of Local Systems Ames, IA 50010 City Street Financial Report (Miscellaneous Revenues and Expenses Sheet) City Name City Number City Population Fiscal Year WATERLOO 8155 68,406 2011 Code Number and. Itemization of Miscellaneous Revenues` (Line B5 on the Su mary Statement Sheet (See Instructions) 173 Reimbursement For Damages Column 2 Other. Street` Monies 30,599 Column 3 Street' Debt X 144 FHWA Participation (Fed. Hwy. Admin.) 389,013 143 FEMA (Fed. Emergency Mgmt. Admin.) 37,140 X< 141 Community Development Block Grant 13,632 X 191 Licenses and Permits 13,407 X 174 Sales Tax / Local Option 9,433,670 X 110 Parking Revenues 134,504 X':. 172 Labor & Services 122 RISE Funds 123 Various State Grants 115 Other Governments (misc.) 181 Junk and Old 190 Other Miscellaneous 170 Reimbursements (misc.) gine' B5 Totals' 104,566 776,334 159,990 301,349 27,035 16,831 284 11,438,354 X X X X. X: X Code Number and Itemization of MiscellaneousExpenses (Line H on the Summary: Statement: Sheet) "On street" parking expenses, street maintenance, buildings, insurance, administrative costs for printing, legal fees, bond fees etc. (See instructions) Line H Totals Column 2 Other Street Monies' Column 3 Street Debt )Iowa Department of Transportation Form 517007 {7-2008} Office of Local Systems Ames, IA 50010 City Street Financial Report (Bonds, Notes, and Loans Sheet) City:Naine City Number City Population/ Fiscal Year WATERLOO 8155. 68;406 2011 New Bond . Debt Type Debt Purpose DOT Use Only:....: Issue Date issue Amount % Related to Street Year Due Principal Balance as of 711 or after Total Principal Paid Total Interest Paid Principal Interest Roads Roads Principal Balance as of 6/30 General Obligation Street Improvements 101 r 06/29/2010 9,165,000 9% 2025 9,165,000 5I0,000 184,644 45,900 16,617 8,655,000 X> II General Obligation Paving & Construction 301 ? 06/0I/2008 10,000,000 38% 2023 7,645,000 1,145,000 273,090 435,100 103,774 6,500 000 X General Obligation Paving & Construction :302 06/01/2005 7,820,000 33% 2020 4,525,000 725,000 162,516 239,250 53,630 3,800,000 X` • 0 General Obligation Paving & Construction 304 ' 06/01/2006 8,200,000 10% 2021 6,160,000 680,000 238,080 68,000 23,808 5,480,000 X E General Obligation Paving & Construction :305. 06/01/2007 3,675,000 13% 2015 2,415,000 445,000 96,600 57,850 12,558 1,970 000 X General Obligation Paving & Construction 319 06/01/2003 8,825,000 29% 2018 2,970,000 330,000 86,740 95,700 25,154 2,640,000 X II General Obligation Paving & Construction 320 ` 06/01/2004 9,745,000 33% 20I9 4,575,000 4,575,000 195,694 1,509,750 64,579 0 . X General Obligation Paving & Construction 321 06/24/2009 6,190,000 9% 2016 5,360,000 830,000 120,534 74,700 10,848 4,530,000 X E General Obligation Paving & Construction 322 '. 06/29/2010 4,820,000 27% 2017 4,820,000 420,000 75,765 113,400 20,456 4,400 000 'X Ei General Obligation Equipment 401 06/24/2009 7,435,000 14% 2024 7,015,000 585,000 199,367 81,900 27,911 6,430 000 X' ❑ General Obligation Storm Sewer 701. 06/01/2007 19,620,000 29% 2022 14,685,000 1,760,000 600,055 510,399 174,015 12,925,000 X General Obligation Paving & Construction 06/29/2011 8,485,000 25% 2026 8,985,000 8,985,000 X`:. V New Bond Totals 8,985,000 2,246.250 Totals 78,320,000 12,005,000 2,233,085 3,231,949 533,350 66,315,000 (4 Iowa Department of Transportation Form 517007 (7-2008) Office of Local Systems Ames, IA 50010 City Street Financial Report (Project Final Costs Sheet) City Name : City Number . City Population ; Fiscal Year WATERLOO 8155 68,406 2011 Section A For construction, reconstruction, and improvement projects with costs equal to or greater than 90% of the bid threshold in effect as the beginning of the fiscal year. Check here if there are no entries for this year Ej 5. Location/Project Description :(Iimits,length, size of structure) RiverLoop Expo Plaza including resurfacing of Jefferson Street Line No. 1. Project Number 2. Estimated Cost 3. Project Type`; 4 Public Letfing?'` 721 3,428,489 Miscellaneous Yes X` 2 726 370,100 Miscellaneous Yes FY2008 Riverview Rec Trail X; 3 742 874,610 Surfaces Yes FY2008 E 4th Street Reconstruction and Streetscape Improvements 4 747 317,115 Miscellaneous Yes FY2009 Permanent Closure of Black Hawk Creek Railroad Crossing XG 5 753 106,500 Miscellaneous Yes 6 756 5,532,823 Surfaces Yes 7 764 286,970 Bridge Yes FY2010 Fletcher Avenue Flood Gate Repairs FY2009 Street Reconstruction Program FY2010 Cedar Prairie Trail Bridge Repairs X 8 767 263,908 Surfaces Yes FY2010 Geraldine Road 9 768 94,784 Traffic Control Yes FY2009 Traffic Safety Improvements - W 218/Washington & W 18th/Williston 10 770 166,092 Miscellaneous Yes FY2010 ADA Accessibility Plan - University & Greenhill Sidewalk 11 771 2,465,498 Surfaces Yes FY010 Asphalt OverlayProgram X. X: X X X 12 781 200,188 Miscellaneous Yes FY2011 Sidewalk Repair Assessment Program - Zone 10 Section B Line No. 1.: Project.Number 721 6. Contractor Name Contract K .Cunningham Construction Work 7. Contract Price 3,099,634 8, Additions/. Deductions 189,499 10. Equipment City Labor 11. Materials 12. Overhead 3,289,133 2 726 Stickfort Construction 323,230 -4,694 318,536 3 742 Peterson Contractors, Inc. 876,376 131,895 1,008,271 4 747 Peterson Contractors, Inc. 224,518 44,903 269,421 5 753 Magee Construction 70,544 70,544 6 756 Aspro, Inc. 5,639,821 277,496 5,917,317 7 764 Iowa Bridge & Culvert, LC 114,500 59,405 173,905 8 767 K. Cunningham Construction 210,161 29,242 239,403 frcsa Iowa Department of Transportation Form 517007 {7-2008} Office of Local Systems Ames, IA 50010 City Street Financial Report (Project Final Costs Sheet) City Name City Number City Population .i FiscalYear WATERLOO 8155 68,406 2011 Contract Work City ,Labor 9 768 K W S, Inc. 93,782 4,200 97,982 10 770 Stickfort Construction 135,523 23,601 159,124 11 771 Aspro, Inc. 2,427,658 139,400 2,567,058 12 781 B & B Builders and Supply, Inc. 184,479 -89,717 94,762 r Iowa Department of Transportation Form 517007 {7-2008} Office of Local Systems Ames, IA 50010 City Street Financial Report (RoadlStreet Equipment Inventory Sheet) City Name City Number :; City Population Fiscal Year WATERLOO 8155 68,406 2011 Check here if there are no reportable equipment 1.2. Local Class I.D. # '` Model Year 3..;.:. Description 4. ' Purchase ` Cost 5. Lease /Unit . Cost 6. Rental:. /Unit Cost Used on Project this FY? Status T - 172A02 2002 Ford Ranger 15,127 No No Change X' T - 162E01 2002 Ford Econoline 3/4 Ton Van 19,375 No No Change X T - 122J01 1998 Ford F-250 1 Ton Staight Truck 28,496 No Sold X S - 190102 1993 Chevy K2500 4z4 3/4 Ton Pickup 16,340 No No Change X S - 193808 2004 Freightliner M2106 Yellow Dump Truck 67,962 No No Change X S - 193B07 2004 Freightliner M2106 Yellow Dump Truck 67,962 No No Change X'.: S - 193806 2004 Freightliner M2106 Yellow Dump Truck 67,962 No No Change X SE - 710296 1991 Target Pro 65 Cement Saw 8,000 No No Change X S - 710256 1990 Ingersoll Rand Compressor 185 8,008 No No Change X': SE - 710003 1986 Eagle Beaver Trailer Plus 6,100 No No Change . X SE - 710376 1989 Cimline Tar Kettle Crack Sealing Machine 22,000 No No Change X SE - 710375 1989 Cimline Cement Saw & Trailer 20,000 No No Change X SE - 710370 1984 Ferguson 46 Roller 15,000 No No Change X SL - 195L01 2000 Maurer 20' Tandem Trailer 5,365 No No Change X. SL - 194R01 2000 JD 260 Skidsteer 36,550 No No Change X S - 194S01 1999 Etnyre Chip Spreader 132,925 No No Change X SL - 144G01 1999 JD310SE Wheel Loader Backhoe w/ Breaker ti 70,200 No No Change X` SL - 194G01 1999 JD 310SE Wheel Loader Backhoe w/Tamper iiii 66,400 No No Change X SL - 194806 1998 JD 770CH Road Grader 154,900 No No Change X': SL - 194805 1998 JD 770CH Road Grader 154,900 No No Change X SL - 194303 1998 JD 770CH Road Grader 154,900 No No Change X SL - 194302 1998 JD 770CH Road Grader 154,900 No No Change X. SL - 194B01 1998 JD 770CH Road Grader 154,900 No No Change X SL - 194A03 1999 JDTC44 H Front End Loader 91,000 No No Change X' Iowa Department of 'Transportation Form 517007 {7-2008} Office of Local Systems Ames, IA 50010 City Street Financial Report (RoadlStreet Equipment Inventory Sheet) City :Name City Number .' City Population Fiscal Year WATERLOO 8155 68,406 2011 1. Local Class I.D. # 2. Model Year 3. Description 4. ; Purchase '' Cost 5. Lease /Unit Cost 6. Rental ' /Unit Cost 7. .-, Used on Project this FY? 8. Status SL - 194A02 1998 JDTC44H Front End Loader 91,000 No No Change X S - 720220 1972 Snogo - Snow Blower Int Loadstar 1700 Yellen 16,500 No No Change X S - 193A02 2003 Ford F450-550 White Flatbed Trick 34,092 No No Change X S - 193A01 2003 Ford F450-550 White Dump Truck 34,092 No No Change X S - 195S09 2003 Elgin Pelican Sweeper Series P 82,996 No No Change X S - 193B05 2003 Freightliner FL80 - Dump Truck 75,622 No No Change X S - 192802 2002 Chevy Silverado White C10 1/2 Ton Truck 13,961 No No Change X S - 192B01 2002 Chevy Silverado White 010 1/2 Ton Truck 13,961 No No Change X S - 194001 2002 Navistar Model 4700 Chassis w/Tank/Sprayer 88,807 No No Change X S - 193B04 2001 IHC 4700 Dump Truck 68,064 No No Change X S - 193803 2001 IHC 4700 Dump Truck - T444E 68,064 No No Change X S - 193B02 2000 Freightliner FL70 - Dump Truck 70,334 No No Change X S -193801 2000 Freightliner FL70 - Dump Truck 70,334 No No Change X S - 197F01 1999 Tink Bucket Grapple Attachment 6,800 No No Change X S - 192J01 1999 Ford F250 Flatbed Truck 21,617 No No Change X S - 195S08 1999 Tennant Sweeper - 830-1I 97,718 No No Change X S - 194M01 1998 Ingersoll Rand 9 Wheel Rubber Tire Roller 41,700 No No Change X S - 710393 1999 IHC 4700 Plow/Dump Truck DT466E 63,057 No No Change ; X S - 710392 1999 IHC 4700 Plow/Dump Truck DT466E 63,057 No No Change X S - 710391 1999 IHC 4700 Plow/Dump Truck DT466E 63,057 No No Change X S - 550007 1998 Elgin Pelican Sweeper Series SE 85,917 No No Change X 5 - 792053 1997 Hotsy Pressure Washer 5,200 No No Change X S - 711386 1997 Spreader 120-84-50 W/Truck 6,048 No No Change X S - 711380 1997 Spreader 120-84-50 W/Truck 6,048 No No Change X S - 710390 1997 IHC 4700 Dump Truck 57,872 _ No No Change 1 X 6 Iowa Department of Transportation Form 517007 {7-2008} Office of Local Systems Ames, IA 50010 City Street Financial Report (Road/Street Equipment Inventory Sheet) City Name City Number City Population Fiscal Year WATERLOO .: 8155 68,406 2011 1. Local Class 1.D. # 2. ' Model Year. 3. '; , Description 4. Purchase Cost 5. Lease /Unit Cost 6. Rental ' (Unit Cost 7. Used on Project this FY? 8. Status S - 710389 1997 IHC 4700 Dump Truck - DT466E 57,872 No No Change X S - 710388 1996 IHC 4900 Dump Truck DT466 56,664 No No Change X S - 710387 1996 IHC 4900 Dump Truck 56,664 No No Change X. T - 160063 1995 Ford F800 Single Axle Aerial 67,000 No No Change . X: S - 550006 1995 Elgin Pelican Sweeper Series SE 85,279 No No Change X S - 710386 1992 Ford L8000 Dump Truck 45,059 No No Change X S - 710385 1992 Ford L8000 Dump Truck 45,059 No No Change X . S - 710381 1991 IHC 4700 Dump Truck 43,625 No No Change X S - 710380 1991 IHC 4700 Dump Truck 43,625 No No Change X T - 160050 1990 Air Compressor - Sullair Unknown No No Change X:: S - 710377 1990 IHC 64 Tandem Dump Truck Model 14900 75,430 No Sold . X`; S - 710378 1990 IHC 6/4 Tandem Dump Truck Model 14900 75,430 No No Change X S - 710350 1981 IHC Tandem Dump Truck 30,609 No No Change X S - 710348 1981 IHC Tandem Dump Truck 30,609 No No Change :X SE - 1970 Lacrosse Lo -Boy Trailer 8,500 No No Change X': SE - 710260 1991 Caterpillar Reclaimer 250,000 No No Change , X SE - 710297 1991 Caterpillar Vibrator Roiler 50,000 No No Change X S - 194A01 2004 JD544J End Loader 118,160 No No Change ;:X' S - 195S10 2004 Elgin Pelican Sweeper Series P 108,275 No No Change X S - 192A01 2005 Ford Ranger 1/2 Ton Truck 17,693 No No Change X. S - 192J02 2005 Ford F350 XLS Dually Truck 20,878 No No Change X S - 192N01 2005 Chevy Colorado 1/2 Ton Truck 15,456 No No Change X SL -194H01 1998 TC -44H Pincer Bucket Grappler w Plows 25,100 No No Change X' S - 193B09 2006 Freightliner Truck M2106 84,565 No No Change .X:. S - 193B10 2006 Freightliner Truck M2106 84,565 No No Change X Iowa Department of transportation Form 517007 {7-2008} Office of Local Systems Ames, IA 50010 City Street Financial Report (Road/Street Equipment Inventory Sheet) City Name , ' City Number City Population Fiscal Year WATERLOO ` 8155 68,406 2011 1.. Local Class I.D.# S - 190611 2. Model Year 2006 3. Description Chevy Colorado - White Purchase': Cost 19,158 5. Lease Cost 6. Rental Cost S - 190610 2006 Chevy Colorado - White 19,316 SE - 194M03 2006 Ferguson Static Roller 38,962 5-710371 1984 Arrow Paving Breaker 37,985 S -195S11 2004 Elgin Pelican P Dual Street Sweeper 106,000 S - 710254 1967 Leroi Air Compressor Unknown T - 175V01 2004 Ford F750 w/ Aerial 103,027 S - 190806 1990 Sno-Go Loader -mount Snowblower 38,143 S - 190805 2008 Freightliner Asphalt Patcher M2106 - White 103,783 T - 175M04 2008 Pickup Line Striper AL 120 32,033 S - 190901 2009 Freightliner Single Axle Dump Truck M2 106V 111,538 S - 190902 2009 Freightliner Single Axle Dump Truck M2 106V 111,538 S - 190030 1993 Chevy 1/2 Ton Pickup 10,378 SE - 197F01 2008 Grapple Bucket for End Loaders 14,950 7. Used on Project this FY? No No No No No No No No No No No No No No 8. Status No Change No Change x, No Change X; No Change No Change X: No Change No Change No Change No Change No Change No Change No Change X No Change X No Change SE - 194A05 2009 John Deere Loader 624K 119,556 No No Change SE - 190801 2009 John Deere Motor Grader 148,008 No No Change S - 191001 2010 Intl Tandem Dump Truck wl anti -icing system 131,533 S - 191002 2010 Intl 7300 Single Axle Dump Truck 113,600 S - 191003 2010 Intl 7300 Single Axle Dump Truck 113,600 S - 191008 2010 EIgin Pelican Street Sweeper 161,261 T - 170711 2007 Ford F750 Digger Derrick 122,723 S - 191115 2011 Elgin Pelican Street Sweeper 165,352 No No No No No No No Change No Change No Change No Change X No Change X New Add Row Iowa Department of Transportation Niqw Form 517007 (7-2008) Office of Local Systems Ames, IA 50010 City Street Financial Report (Explanation Sheet) City;Name City:Number City Population' WATERLOO 8155 68,406 Fiscal Year 2011 Comments BONDS, NOTES AND LOAN SHEET Please note - the issue amount and beginning of year bond issue principal amounts were changed to the total issue amount outstanding. In prior years, the City reported only the portion attributable to street purposes. Issue # 1. 101 2. 301 3. 302 4. 304 5. 305 6. 319 7. 320 8. 321 9. 322 10.401 11.701 Totals ISSUE AMOUNT Reported Previously 813,400 3,773,138 2,634,933 606,750 476,091 2,563,507 2,986,998 548,329 1,313,453 994,000 5,496,210 22,206,809 Reported FYE2011 9,165,000 10,000,000 7,820,000 8,200,000 3,675,000 8,825,000 9,745,000 6,190,000 4,820,000 7,435,000 19,620,000 95,495,000 Adjustment 8,351,600 6,226,862 5,185,067 7,593,250 3,198,909 6,261,493 6,758,002 5,641,671 3,506,547 6,441,000 14,123,790 BEGINNNG PRINCIPAL BALANCE Reported Previously 813,400 2,876,355 1,489,250 662,852 312,860 871,271 1,547,676 474,806 1,313,453 988,483 4,190,321 73,28 8,191 15,5 40,727 Reported FYE2011 9,165,000 7,645,000 4,525,000 6,160,000 2,415,000 2,970,000 4,575,000 5,360,000 4,820,000 7,015,000 14,685,000 69,335,000 Adjustment 8,351,600 4,768,645 3,035,750 5,497,148 2,102,140 2,098,729 3,027,324 4,885,194 3,506,547 6,026,517 10,494,679 53,794,273 These adjustments were made in order to report the correct ending principal balances when using the state prescribed worksheet pursuant to a conversation with DOT staff. SUMMARY SHEET - LINE A2 ADJUSTMENT TO BEGINNING BALANCE, COLUMN 3, STREET DEBT A total of $92,705 was reallocated to projects attributed to streets that was not reported as attributable to street projects in prior years, as follows: Issue # Transfer into (out of) Street Projects 1. 701 85,288 2. 301 ( 6,400) 3. 401 13,817 Total 92,705 Net Transfers into Street Projects Iowa Department of Transportation Form 517007 {7-2008} Office of Local Systems Ames, IA 50010 City Street Financial Report (Monthly Payment Sheet) City Name City Number:;. City Population Fiscal Year WATERLOO 8155 68,406 2011 Month Road Use Tax Payments Transfer of Jurisdictions Payments JULY $380,634.78 AUGUST $701,120.94 SEPTEMBER $661,023.06 OCTOBER $487,304.85 NOVEMBER $574,839.40 DECEMBER $502,897.72 JANUARY $517,822.98 FEBRUARY $601,742.25 MARCH $625,839.21 APRIL $444,586.15 MAY $527,662.13 JUNE $221,908.17 Totals $6,247,381.64 CITY OF WATERLOO /Council Communication City Council Meeting: September LV, LV 1i 1 Prepared: September 19, 2011 Dept. Head Signature: PH # of Attachments: SUBJECT: 2011 CEDAR RIVER YOUTH SPORTS COMPLEX FENCING PROJECT Submitted by: Rick Curran, Facilities Manager, Leisure Services Recommended City Council Action: To request the City Council to approve and authorize the Mayor to sign Contract for the 2011 CEDAR RIVER YOUTH SPORTS COMPLEX FENCING PROJECT, 500 Block Burton Ave., with Miller Fence Co., Inc. of Waterloo, Iowa in the amount of Twenty Eight Thousand, Four Hundred Twenty One dollars and 00/100 ($28,421.00). Summary Statement: This Project consists of removal and replacement of fencing at East Exchange Ball Diamond (Cedar River/Exchange Youth Sports Complex). The backstop will be moved approx. 10 ft away from the drive for safer seating for spectators. The outfield fence is to be moved in from the toe of the levee. Expenditure Required: $28,421.00 Source of Funds: Project costs are to be funded with Leisure Services -Sports Facility Improvement G.O. Bond funds. Policy Issue: NA Alternative: NA Background Information: Leisure Services has been working with Bob Hellman and Build Our Ballpark to improve youth diamonds through the city. The current East Exchange fencing and backstop is reaching 30 years old. Council awarded Contract September 12, 2011. Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GET'rY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291.4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning &Development Director Council Communication City Council Meeting: 09/26/11 Prepared: 09/21/11 Dept. Head Signature: # of Attachments: SUBJECT: Request to set a date of hearing on the adoption of the City of Waterloo Zoning Ordinance, which updates and replaces the existing City of Waterloo Zoning Ordinance No. 2479 adopted 02/03/69 and includes text and an official zoning map. Submitted by: Arie Schroeder, City Planner Recommended City Council Action: Approval. Summary Statement: Staff has been working with the Planning and Zoning Commission on major updates to the City of Waterloo Zoning Ordinance. The updates include significant changes to all portions of the existing Zoning Ordinance, so it is proposed that a new Zoning Ordinance be adopted, and that the existing Ordinance be rescinded. The Planning and Zoning Commission has held multiple special meetings devoted to reviewing the proposed Ordinance and at the September 13, 2011 Planning, Programming and Zoning Commission meeting, the Commission unanimously recommended approval of the new Zoning Ordinance. There are additional changes being proposed pertaining to regulations on alcohol sales uses that were not included when the Commission reviewed the request on the 13th. The Commission will be reviewing these additional proposed changes at their upcoming meeting on October 4th, and their recommendation will be forwarded on to the City Council prior to the Council hearing. Please find attached the revised Zoning Ordinance. Therefore, we request the City Council set a date of public hearing on the Zoning Ordinance amendment request as October 10, 2011, and publish an official notice pertinent to the requested amendment. If you have any questions, please do not hesitate to contact our office. Expenditure Required: None CITY WEBSITE: wwwci.waterloo_ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Source of Funds: N/A Policy Issue: Land Use Alternative: N/A Background Information: The existing City of Waterloo Zoning Ordinance No. 2479 was adopted 02/03/69, and over the years there have been multiple amendments to it, but it was recently decided to do a major overhaul to the Ordinance, making changes to effectively every section of the Ordinance, and it was therefore decided that it would be most appropriate to adopt the Ordinance as an entirely new Zoning Ordinance and rescind the previous Zoning Ordinance. Planning Staff has done significant review and research into preparing the new Zoning Ordinance in an effort to make the provisions of the Zoning Ordinance the most appropriate and logical while still being able to achieve the primary purpose of the Zoning Ordinance as provided by State Code, which includes to promote the health, safety and general welfare, to protect the value of property throughout the City and to encourage the most appropriate use of land. Legal Description: N/A AS:as cc: Noel Anderson, Community Planning & Development Director --file-- Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703.5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: $ptember 26 201 Prepared: September 21, 2011 Dept. Head Signatureoel Anderson--- # of Attachments: SUBJECT: Request to approve certain actions with respect to the Ansborough Avenue/Shaulis Road Reconstruction and Extension Project, to establish the amount of Just Compensation for certain property interests to be acquired for project purposes, and to authorize the use of Condemnation Procedures for acquisition of said property interests in furtherance of the project objectives. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Approval Summary Statement: Transmitted herewith is a request to approve certain actions with respect to the Ansborough Avenue/Shaulis Road Reconstruction and Extension Project, to establish the amount of Just Compensation for certain property interests to be acquired for project purposes, and to authorize the use of Condemnation Procedures for acquisition of said property interests. It will be necessary for the City Council to do the following: ➢ Adopt a resolution finding that there exists a reasonable expectation that the City will be able to achieve its public purposes through the project, to comply with applicable standards, and to obtain necessary permits. ➢ Adopt a resolution establishing the amount of Just Compensation for each property interest included in the project. ➢ Adopt a resolution authorizing that offers be made to acquire necessary property interests and that efforts be made to negotiate acquisitions. ➢ Adopt a resolution authorizing the use of eminent domain procedures to acquire necessary property interests if negotiations are unsuccessful. CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! ➢ Adopt a resolution authorizing the Community Planning and Development Department to incur such incidental costs, relocation costs, management costs, and other costs as may be reasonably necessary or required by law to complete the project. Attached to this letter is a fully drafted resolution to be used to reflect City Council action on the above-mentioned items. Within this resolution the amount of Just Compensation for fee title acquisition, along with permanent and temporary easement acquisition is laid out for each property owner. Also, the house at 910 West Shaulis Road will be acquired for $120,000 from Grady Farms Dairy, Inc. The City would like to let bids for this project this fall so that the project can begin in the spring of 2011 In order for the Iowa Department of Transportation to certify this project, either all necessary right-of-way and easements need to be obtained, or a condemnation hearing date needs to be set. It is the goal of staff that this project not proceed to condemnation procedures, as extra expenses would be incurred by both the City and property owner. Staff will continue to make good faith efforts to negotiate with each property owner involved to avoid going to eminent domain procedures. Expenditure Required: None Source of Funds: N/A Policy Issue: Transportation, Economic Development, Land Use Alternative: Background Information: The extension of West Shaulis Road and the reconstruction of Ansborough Avenue have been in the Metropolitan Planning Organization's Long Range Transportation Goals for nearly 30 years. Completion of this project will open up hundreds of acres of land for potential new economic development projects, ranging from professional offices, light industrial development and new residential development. Legal Description: N/A ta: NA cc: Aric Schroeder, City Planner Eric Thorson, City Engineer Jeff Bales, Associate Engineer Jim Walsh, Legal Chris Wendland, Legal f le-. RESOLUTIONS TO APPROVE CERTAIN ACTIONS WITH RESPECT TO THE ANSBOROUGH AVENUE/SHAULIS ROAD RECONSTRUCTION AND EXTENSION PROJECT, TO ESTABLISH THE AMOUNT OF JUST COMPENSATION FOR CERTAIN PROPERTY INTERESTS TO BE ACQUIRED FOR PROJECT PURPOSES, AND TO AUTHORIZE THE USE OF CONDEMNATION PROCEDURES FOR ACQUISITION OF SAID PROPERTY INTERESTS IN FURTHERANCE OF THE PROJECT OBJECTIVES. WHEREAS, the City of Waterloo desires to undertake a project for the improvement of existing Ansborough Avenue southerly of U.S. Highway 20 to W. Shaulis road and for the new construction of an extension of W. Shaulis Road from Ansborough Avenue easterly to State Highway 21 (the "Project"); and WHEREAS, on May 2, 2011 the City Council of the City of Waterloo set a date of public hearing on the proposed Project for June 6, 2011, and written notice of said hearing has been mailed as required by law to interested persons, including but not limited to the owners and record contract purchasers of "agricultural land" as defined by Iowa Code § 6A.21, and has been published in the manner required by law; and WHEREAS, the public hearing scheduled for June 6 was held on that date, and at said hearing the City Council of the City of Waterloo heard the testimony and evidence submitted by City planning staff and by members of the general public, and the City Council desires to acquire the property interests necessary for the Project, whether fee title, permanent easements or temporary easements; and WHEREAS, after the June 6 hearing, the City Council of the City of Waterloo adopted Resolution No. 2011-483 to make a final selection of the route for the Project; and WHEREAS, the City Council of the City of Waterloo has discussed acquisition of and/or reviewed appraisals for certain properties in the Project area and determined that the appraisals, prepared by Rally Appraisal, LLC and dated as of July 16, 2010, with review appraisals prepared by Commercial Appraisers of Iowa, Inc. and dated as of October 12, 2010 (the "Appraisals"), represent the fair market value of the property interests to be acquired, and the City of Waterloo desires to purchase the property interests necessary for the Project for the appraised value of same; and WHEREAS, in the event that good -faith efforts to negotiate the purchase of property interests is not successful, the City Council of the City of Waterloo desires to authorize the use of condemnation procedures under Iowa law to acquire the property interests by eminent domain. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the route and design of the Project as approved by the Council in Resolution No. 2011-483, subject to such minor revisions as are indicated in additional information presented to the Council or as more fully described in such additional information, are hereby ratified and approved as the final Project route and design. BE IT FURTHER RESOLVED that the amount set forth opposite the name of each owner of land that includes property interests necessary for the Project is determined to be the just compensation, as determined by the Appraisals, for acquisition of all fee title and permanent easements in and upon such properties that are reasonably necessary for the Project: Owner per acre price Charles J. Walker $12,000 Bar Lee Farms Ltd. $17,500 L & H Farms Ltd. $15,000 RE PCO $37,000 Darron & Dottie Cutler $37,000 Ronald Eugene Brainard $20,000 Grady Farms Dairy, Inc. $15,000 William. B. Walters $15,000 Mary H. Rousselow $15,000 BE IT FURTHER RESOLVED that the amount of $120,000 for acquisition of one or more structures and underlying real estate at 910 W Shaulis Road, owned by Grady Fauns Dairy, Inc., is determined to be the just compensation, as determined by the Appraisals, for acquisition of all property interests in and upon such property. BE IT FURTHER RESOLVED that the amount set forth opposite the name of each owner of land that includes property interests necessary for the Project is determined to be the just compensation, as determined by the Appraisals, for acquisition of all temporary easements in and upon such properties that are reasonably necessary for the Project: Charles J. Walker Bar Lee Farms Ltd. L & H Farms Ltd, RE PCO Damon & Dottie Cutler Ronald Eugene Brainard Grady Farms Dairy, Inc. Mary H. Rousselow $ 330 for 0.22 acres $ 394 for 0.18 acres $ 244 for 0.13 acres $ 278 for 0.06 acres $ 925 for 0.20 acres $ 575 for 0.23 acres $7,069 for 3.77 acres $3,094 for 1.65 acres BE IT FURTHER RESOLVED that the Community Planning and Development Department is authorized to incur such incidental costs, relocation costs, management costs, and other costs as may be reasonably necessary or required by law to assure payment of just compensation to the property owners and to assist in relocation and other expenses made necessary by the Project. BE IT FURTHER RESOLVED that the City Council finds that the Project will constitute a public use, public purpose, or public improvement as contemplated by Iowa Code § 6A.22 and that, accordingly, the use of eminent domain to acquire the property interests is appropriate and authorized by law. BE IT FURTHER RESOLVED that, if efforts to negotiate a purchase of the property interests are unsuccessful, use of procedures prescribed by Chapters 6A and 6B of the Code of 2 Iowa for condemnation of private property for public projects is hereby approved for condemnation of the property interests, it being the reasonable expectation of the City Council of the City of Waterloo that the public purpose of condemnation in support of the Project will be achieved and that the City of Waterloo in carrying out the purposes and intents of the Project will be able to comply with all applicable standards and to obtain all necessary permits. BE IT FURTHER RESOLVED that the offices of Community Planning and Development and the City Attorney are hereby authorized and directed to make use of condemnation procedures, in combination with such additional negotiations with the owners of the ownership interest in the properties or their authorized representatives as may be advisable in the circumstances, to set a date for hearing if necessary, and to acquire the property interests in furtherance of the objectives of the Project, and that the previous efforts of said offices to negotiate with owners are hereby ratified and approved. PASSED AND ADOPTED this 26th day of September, 2011. ATTEST: Suzy Schares, City Clerk Ernest G. Clark, Mayor CERTIFICATE I, Suzy Schares, City Clerk of the City of Waterloo, Iowa, do hereby certify that the preceding is a true and complete copy of Resolution No. , as passed and adopted by the Council of the City of Waterloo, Iowa, on September 26, 2011. Witness my hand and seal of office this day of September, 2011. [SEAL] 3 Suzy Schares, City Clerk CITY OF WATERLOO Council Communication City Council Meeting: September 26, 2011 Prepared: September 21, 2011 Dept. Head Signature: Daniel J. Trel # of Attachments: 5 SUBJECT: 28E Agreement for Tobacco Enforcement Submitted by: Daniel J. Trelka, Director of Safety Services Recommended City Council Action: Adopt of resolution authorizing Mayor Clark to sign the attached 28E Agreement for Tobacco Enforcement Summary Statement: The Waterloo Police Department has received a 28E Agreement for Tobacco Enforcement from the Iowa Alcoholic Beverages Division. This Agreement is for the purpose of providing and funding tobacco enforcement activities in compliance with Iowa Code § 453A.2 (2010). The term of the Agreement is from date of signing through June 30, 2012, unless earlier terminated in accordance with the terms of the Agreement. Expenditure Required: Source of Funds Policy Issue Alternative Background Information: 28EAGREEMENT FOR TOBACCO ENFORCEMENT SCHEDULE 3 THIS AGREEMENT is made and entered into on this , 2011 by and between the Iowa Alcoholic Beverages Division ("ABD" ), and the Waterloo Police Department day of (The "Department"). The parties agree as follows: SECTION 1. IDENTITY OF THE PARTIES. 1.1 Iowa ABD. The ABD is authorized pursuant to Iowa Code Chapter 142A and a 28E Agreement with the Iowa Department of Public Health to provide enforcement for Iowa's tobacco laws. The ABD's address is: 1918 SE Hulsizer Road, Ankeny, Iowa 50021. 1.2 Department. The Department operates a duly recognized Iowa law enforcement agency. The Department's address is: Waterloo Police Department 715 Mulberry Street, Waterloo, Iowa 50703 SECTION 2. PURPOSE. The parties have entered into this Agreement for the purpose of providing and funding tobacco enforcement activities in compliance with Iowa Code § 453A.2 (2010). SECTION 3. TERM. The term of the Agreement shall be from the aforementioned date through June 30, 2012, unless earlier terminated in accordance with the terms of the Agreement. SECTION 4. FILING. Pursuant to Iowa Code § 28E.8, the ABD shall file the Agreement with the Iowa Secretary of State and the Department shall file the Agreement with the applicable County Recorder. SECTION 5. RESPONSIBILITIES OF THE PARTIES. 5.1 Responsibilities of the Department. 5.1.1 Local Tobacco Enforcement. The Department shall provide tobacco enforcement of Iowa Code § 453A. 1 5.1.2 Compliance Checks. "Compliance checks" mean activity to enforce Iowa Code § 453A.2 within the jurisdiction of the Department. Compliance checks also may include enforcement of § 453A.2 within additional jurisdictions upon agreement of the Parties. ABD shall make available to the Department the location of each tobacco permit holder subject to a compliance check by the Department at Imps altobacco.iowaabd.coml. The Department shall perform one (1) compliance check of each tobacco permit holder within the jurisdiction of the Department during the term of the Agreement. The Department shall not conduct any retailer compliance checks until after October 1 2011. The compliance check shall be complete d and submitted for reimbursement to ABD by February 15, 2012. The Department should try tocomplete a compliance check of all seasonal businesses such as golf courses, marinas and bait shops before the businesses close for the 2011 business year, butnot before October 1, 2011. The Department shall conduct a second compliance check on any retailer that is found to be non-compliant during the first inspection. The second compliance check on thenon-compliant retailer shall be completed and entered no later than May 15, 2012. Clerks that fail compliance checks shall be ticketed criminally. The Department shall, within seven (7) days, notify the retail owner or manager of any violation. Within seventy-two (72) hours of the Department issuing a citation for a violation of Iowa Code § 453A.2(1) to a permit -holder or employee of a permit -holder, the Department must notify the local permit -issuing authority that issued the cigarette or tobacco permit to the retailer where the offense was committed. If the Department fails to complete and submit reimbursement for compliance checks to ABD by February 15, 2012, ABD will consult with the Department to establish a plan for completing the remaining compliance checks. In the event that the Department fails to execute the agreed upon plan, the Department agrees that ABD may authorize the Iowa State Patrol or other law enforcement agency to conduct any remaining compliance checks. 5.1.3 Youth Volunteers. Utilization of youth volunteers is strongly encouraged where feasible. The Department may compensate the youth involved in the compliance checks in a manner consistent with Section 6. The Department may seek youth volunteers through the local tobacco community partnership program. 5.1.4 Routine Enforcement. In addition to conducting compliance checks, the Department agrees to regularly enforce youth smoking laws by ticketing youth offenders. 2 5.1.5 Cops -in -Shops. The Department agrees to cooperate with the ABD in conducting "cops -in -shops," or similar programs designed to deter youth from attempting to purchase cigarettes or tobacco products. 5.1.6 Civil Proceedings. The Department shall cooperate with city, county and state prosecutors if civil permit proceedings are initiated against a tobacco permit holder. The Department shall also cooperate in proceedings against cited clerks and minors. Cooperation shall include, but not be limited to, sharing investigative reports and copies of issued citations, as well as providing witness statements and testimony. 5.1.7 Compliance Reports. The Department shall provide monthly reports to the ABD in the manner prescribed by the ABD. 5.1.8 Community Partnership. The Department shall fully cooperate with, and be an active participant in, their local tobacco community partnership. Community partnerships are charged with reducing tobacco use by youth and pregnant women, as well as working to promote compliance by minors and retailers with tobacco sales laws and ordinances. If a local community partnership does not exist at the time the Agreement is executed, the Department shall become an active participant within thirty (30) days of the establishment of a local community partnership. 5.1.9 Miscellaneous. The Department shall be responsible for the day-to-day administration of their tobacco enforcement activities. The Department shall provide all office space, equipment and personnel necessary to conduct tobacco enforcement activities under the Agreement. The Department is solely responsible for the selection, hiring, disciplining, firing and compensation of its officers. 5.2 Responsibilities of the ABD. 5.2.1 Enforcement Guidance. The ABD shall provide guidance on tobacco enforcement to the Department, if needed, and cooperate with the Department in the performance of the Agreement. 5.2.2 Payment. The ABD shall pay the Department in the manner described in Section 6. 5.2.3 Cooperation. If ABD believes that any officer of the Department fails to perform duties in a manner that is consistent with the Agreement, the ABD shall notify the Department. The Department shall then take such action as necessary to investigate and, if appropriate, discipline or reassign the officer away from tobacco enforcement activities. The ABD shall have no authority to discipline or reassign an officer, except that the ABD shall have the authority to stipulate that a particular officer not be assigned to provide services under the Agreement. 5.2.4 Insurance, Benefits and Compensation. The ABD shall not provide for, nor pay, any employment costs of the Department's officers including, but not limited to, worker's compensation, unemployment insurance, health insurance, life insurance and any other benefits or compensation, nor make any payroll payments with respect to the Department's officers. The ABD shall have no liability whatsoever for all such 3 employment costs or other expenses relating to, or for the benefit of, the Department's officers. SECTION 6. PAYMENT TO DEPARTMENT. 6.1 Method of Payment. In consideration for providing the services required by the Agreement, the Department shall be paid on a flat fee basis of fifty dollars ($50) per reported compliance check. The flat fee payment for each compliance check constitutes the full and exclusive remuneration for the compliance checks. For example, compensation of youth participants is the sole responsibility of the Department and is to be paid from the flat fee payment. 6.2 Eligible Claims. Compliance checks that are conducted on or after October 1, 2011 are eligible for payment provided that the results are reported in accordance with Section 5. Any compliance checks that were funded by a non -departmental entity ate not eligible for payment. 6.3 Allocations. The costs of the services referred to in Section 6.1 shall be allocated as follows: 6.3.1 Sole Activity. Money paid to the Department, pursuant to the Agreement, shall be used to fund overtime of full- or part-time peace officer positions solely for tobacco enforcement activities described in the Agreement. Money also shall be used for compensation, if any, of youth participants. In addition, the Department may use money paid pursuant to the Agreement for reasonable Department expenditures, including, but not limited to, officer training and equipment, provided that such expenditures do not impair the Department's ability to perform tobacco enforcement activities. 6.3.2 Payment in Arrears. The ABD may pay all approved invoices in arrears and in conformance with Iowa Code § 8A.514. The ABD, consistent with Iowa Code § 8A.514, may pay in less than the specified time period. Payment by the ABD in fewer than sixty (60) days, however, does not constitute an implied waiver of that Code section. SECTION 7. ADMINISTRATION OF AGREEMENT. The ABD and the Department shall jointly administer the Agreement. SECTION 8. NO SEPARATE ADMINISTRATIVE ENTITY. No new or separate legal or administrative entity is created by the Agreement. SECTION 9. NO PROPERTY ACQUIRED. The ABD and the Department, in connection with the performance of the Agreement, shall acquire no real or personal property. SECTION 10. TERMINATION. 4 10.1 Termination For Convenience. Following thirty (30) days written notice, either party may terminate the Agreement, in whole or in part, for convenience without the payment of any penalty or incurring any further obligation to the non -terminating party. Following termination for convenience, the non -terminating party shall be entitled to compensation, upon submission of invoices and proper proof of claim, for services provided under the Agreement to the terminating party up to and including the date of termination. 10.2 Termination for Cause. The occurrence of any one or more of the following events shall constitute cause for any party to declare another party in default of its obligations under the Agreement: 10.2.1 Failure to observe and perform any covenant, condition or obligation created by the Agreement; 10.2.2 Failure to make substantial and timely progress toward performance of the Agreement; 10.2.3 Failure of the party's work product and services to conform with any specifications noted herein; 10.2.4 Infringement of any patent, trademark, copyright, trade dress or any other intellectual property right. 10.3 Notice of Default. If there occurs a default event under Section 10.2, the non -defaulting party shall provide written notice to the defaulting party requesting that the breach or noncompliance be immediately remedied. In the event that the breach or noncompliance continues to be evidenced ten days beyond the date specified in the written notice, the non - defaulting party may either: 10.3.1 Immediately terminate the Agreement without additional written notice; or, 10.3.2 Enforce the terms and conditions of the Agreement and seek any available legal or equitable remedies. In either event, the non -defaulting party may seek damages as a result of the breach or failure to comply with the terms of the Agreement. SECTION 11. INDEMNIFICATION. 11.1 By ABD. Consistent with Article VII, Section 1 of the Iowa Constitution and Iowa Code Chapter 669, ABD agrees to defend and indemnify the Department and hold it harmless against any and all liabilities, damages, settlements, judgments, costs and expenses, including reasonable attorneys fees of counsel required to defend the Department, related to or arising out of ABD's negligent or wrongful acts or omissions in the performance of the Agreement. 5 11.2 By the Department. Consistent with Article VII, Section 1 of the Iowa Constitution and Iowa Code Chapter 670, the Department agrees to defend and indemnify and hold the State of Iowa and ABD harmless from any and all liabilities, damages, settlements, judgments, costs and expenses, including reasonable governmental attorney's fees and the costs and expenses of attorney fees of other counsel required to defend the ABD, related to or arising from any negligent or wrongful acts or omissions of the Department in the performance of this Agreement. SECTION 12. CONTACT PERSON. 12.1 Contact Person. At the time of execution of the Agreement, each party shall designate, in writing, a Contact Person to serve until the expiration of the Agreement or the designation of a substitute Contact Person. During the term of the Agreement, each Contact Person shall be available to meet, as otherwise mutually agreed, to plan the services being provided under the Agreement. SECTION 13. CONTRACT ADMINISTRATION. 13.1 Amendments. The Agreement may be amended in writing from time to time by mutual consent of the parties. All amendments to the Agreement must be fully executed by the parties. 13.2 Third Party Beneficiaries. There are no third party beneficiaries to the Agreement. The Agreement is intended only to benefit ABD and the Department. 13.3 Choice of Law and Forum. The terms and provisions of the Agreement shall be construed in accordance with the laws of the State of Iowa. Any and all litigation or actions commenced in connection with the Agreement shall be brought in Des Moines, Iowa, in Polk County District Court for the State of Iowa. This provision shall not be construed as waiving any immunity to suit or liability that may be available to the State of Iowa, ABD or the Department. 13.4 Assignment and Delegation. The Agreement may not be assigned, transferred or conveyed in whole or in part without the prior written consent of the other party. 13.5 Integration. The Agreement represents the entire Agreement between the parties and neither party is relying on any representation that may have been made which is not included in the Agreement. - 13.6 Headings or Captions. The paragraph headings or captions are for identification purposes only and do not limit nor construe the contents of the paragraphs. 13.7 Not a Joint Venture. Nothing in the Agreement shall be construed as creating or constituting the relationship of a partnership, joint venture, association of any kind or agent and principal relationship between the parties. Each party shall be deemed an independent contractor acting toward the expected mutual benefits. No party, unless otherwise specifically provided for herein, has the authority to enter into any contract or create an 6 obligation or liability on behalf of, in the name of, or binding upon the other party to the Agreement. 13.8 Supersedes Former Agreements. The Agreement supersedes all prior Agreements between ABD and the Department for the services provided in connection with the Agreement. 13.9 Waiver. Except as specifically provided for in a waiver signed by duly authorized representatives of ABD and the Department, failure by any party at any time to require performance by the other party or to claim a breach of any provision of the Agreement shall not be construed as affecting any subsequent breach or the right to require performance with respect thereto or to claim a breach with respect thereto. 13.10 Notices. Notices under the Agreement shall be in writing and delivered to the representative of the party to receive notice (identified below) at the address of the party to receive notice as it appears below or as otherwise provided for by proper notice here under. This person shall be the Contact Person. The effective date for any notice under the Agreement shall be the date of delivery of such notice (not the date of mailing) which may be effected by certified U.S. Mail return receipt requested with postage prepaid thereon or by recognized overnight delivery service, such as Federal Express or UPS. Failure to accept "receipt" shall constitute delivery. If to ABD: Karen J. Freund Deputy Administrator of Regulatory Affairs Iowa Alcoholic Beverages Division 1918 SE Hulsizer Road Ankeny, Iowa 50021 515-281-7414 Email: Freund@IowaABD.corn If to Department: Chief Daniel Trelka Waterloo Police Department 715 Mulberry Street Waterloo, Iowa 50703 Email: _r e 1:ad@ a .erioo ,o1.ice.com 13.11 Cumulative Rights. The various rights, powers, options, elections and remedies of any party provided in the Agreement, shall be construed as cumulative and not one of them is exclusive of the others or exclusive of any rights, remedies or priorities allowed any party by law, and shall in no way affect or impair the right of any party to pursue any other equitable or legal remedy to which any party may be entitled as long as any default remains in any way unremedied, unsatisfied or undischarged. 13.12 Severability. If any provision of the Agreement is determined by a court of competent jurisdiction to be invalid or unenforceable, such determination shall not affect the validity or enforceability of any other part or provision of the Agreement. 7 13.13 Time is of the Essence. Time is of the essence with respect to the performance of the terms of the Agreement. 13.14 Authorization. Each party to the Agreement represents and warrants to the other that: 13.14.1 It has the right, power and authority to enter into and perform its obligations under the Agreement. 13.14.2 It has taken all requisite action (corporate, statutory or otherwise) to approve execution, delivery and performance of the Agreement, and the Agreement constitutes a legal, valid and binding obligation upon itself in accordance with its terms. 13.15 Successors in Interest. All the terms, provisions and conditions of the Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors, assigns and legal representatives. 13.16 Record Retention and Access. The Department shall maintain books, records and documents which sufficiently and properly document and calculate all charges billed to ABD throughout the term of the Agreement for a period of at least three (3) years following the date of final payment or completion of any required audit, whichever is later. The Department shall permit the Auditor of the State of Iowa or any authorized representative of the State and where federal funds are involved, the Comptroller General of the United States or any other authorized representative of the United States government, to access and examine, audit, excerpt and transcribe any directly pertinent books, documents, papers, electronic or optically stored and created records or other records of the Department relating to orders, invoices, or payments or any other documentation or materials pertaining to the Agreement. The Department shall not impose a charge for audit or examination of the books and records, 13.17 Additional Provisions. The parties agree that any Addendum, Rider or Exhibit, attached hereto by the parties, shall be deemed incorporated herein by reference. 13.18 Further Assurances and Corrective Instruments. The parties agree that they shall, from time to time, execute, acknowledge and deliver, or cause to be executed, acknowledged and delivered, such supplements hereto and such further instruments as may reasonably be required for carrying out the expressed intention of the Agreement. SECTION 14. EXECUTION. IN WITNESS WHEREOF, in consideration of the mutual covenants set forth above and for other good and valuable consideration, the receipt, adequacy and legal sufficiency of which are hereby acknowledged, the parties have entered into the Agreement and have caused their duly authorized representatives to execute the Agreement. 8 By Alcoholic Beverages Division Stephen Larson, Administrator Date Karen Freund, Date Deputy Administrator of Regulatory Affairs By Law Enforcement Agency Department Official Date Department Witness Date CITY OF WATERLOO Committee Communication Committee Meeting: September 26, 2011 Prepared: September 20, 2011 Dept. Head Signature: Cammie Scully` X # of Attachments: SUBJECT: Accept grant award from Iowa Arts Council Submitted by: Cammie Scully, Executive Director Recommended City Council Action: Authorization to accept terms of $13,540 state grant award from the Iowa Arts Council for FY2012. Summary Statement Requesting permission of the Mayor and City Council to authorized the acceptance of a $13,540 a state grant award from Iowa Arts Council. This is an annual operations award that will help support our budget. Expenditure Required Iowa Arts Council does not require a match. Source of Funds State of Iowa grant award Policy Issue NA Alternative NA Background Information: See attached award letter W‘i PAULETTE HAWKENSON From: CAMMIE SCULLY Sent: Wednesday, August 31, 2011 4:44 To: Williams, Bruce [DCA] Subject: RE: CLP Funding for FY12 Bruce, lam attaching our Strategic Plan. I will shortly e-mail the signed agreement --I have to go downstairs and scan it --very circuitous, but it will get there. :) We would prefer to have a check mailed rather than direct deposit --if it gets direct deposited to the city account, it is just too hard to track. Thanks Muchl Cammie Pri a} ( 0S(0 From: Williams, Bruce [DCA][mailto:Bruce.Williams@iowa.gov] Sent: Wednesday, August 31, 2011 4:27 PM To« CAMMIE SCULLY Cc: SHANNON FARLOW Subject: CLP Funding for FY12 August 31, 2011 To Cammie Scully, Director, Waterloo Center for the Arts, The Iowa Department of Cultural Leadership Partnership Progra receive an official funding notific 64p epro 11)4 (104 leased to award you through the Cultural n follow up to this email notification, you will r in the mail for your record. Due to reductions in the Department of Cultural Affairs (DCA) and Iowa Arts Council (IAC) appropriations from the Iowa Legislature and National Endowment for the Arts, the above award amount includes an approximate six percent reduction from the amount you received last year. To process and receive your FY2012 CLP grant award, please complete the following two brief steps: 1. Submit a completed and signed copy of the attached FY2012 funding agreement along with a copy of your current organizational Strategic Plan to: Iowa Arts Council Grants Office, 600 E. Locust, Des Moines, IA 50319-0290. Your signed contract and current Strategic Plan may also be submitted via email to bruce.williamsCa�iowa.gov in lieu of mailing. 2. Complete the Iowa Department of Administrative Services Direct Deposit Authorization Form to expedite receipt of your funding and have it direct deposited into your account. This form must be faxed or mailed to the Department of Administrative Services, not the DCA or IAC offices. See fax number and mailing address at the bottom of the form. The form is also attached for your convenience. Please note the funding contract you are submitting is a single year contract as the DCA will be reviewing the CLP Program during FY2012 and will be recommending enhancements to the program for the future. We look forward to having conversations with you to gather your input on these enhancements through several regional CLP meetings. Please watch formore information on these opportunities in the coming months. 9/1/2011 Page 1 of 2 Page 2 of 2 We appreciate your patience with regard to this funding notification and hope the abbreviated steps outlined above help to process your grant award more efficiently. For any questions regarding this notification, please contact CLP Program Coordinator Bruce Williams at bruce.williamsiowa,gov. On behalf of the State of Iowa and Department of Cultural Affairs, thank you for your leadership to support Iowa's creative economy in order to make Iowa a great place to live, work and visit. Sincerely, Mary Cownie, Director Iowa Department of Cultural Affairs Matthew Harris, Administrator Iowa Arts Council Bruce Williams Coordinator of Cultural Leadership Partnership Program , Iowa Cultural Trust & Public Art Programs Iowa Arts Council, 600 E Locust, Des Moines, IA 50319 515-281-4006, Bruce.vVilliamsaiowa.gov k�'WA C?iTARTMEN -rly.1,:tAt n EV N1 P11111 Waterloo, IA 507011 IOWA DEPARTMENT OF 9JQSitDS6) Cultural Leadership Partners Funding Contract Agreement for Fiscal Year 2012 State Historical Society of Iowa Iowa Arts Council This agreement ("Agreement ") is between the Iowa Department of Cultural Affairs, State of Iowa, 600 East Locust, Des Moines, Iowa, 50319-0290 ("State Agency"), and Legal Name of CLP Organization: Legal Address: City, State, Zip Code: Employer Federal ID Number: ' ' ("CLP Organization") 1225 Commercial Street' 42-6005327 WHEREAS, the State Agency, through its administrator, is authorized to make and sign any contracts and agreements and perform any acts which may be necessary, desirable, or proper to carry out the purposes of the State Agency, and WHEREAS, the State Agency provides funding support for the general operational expenses of CLP Organizations, and THEREFORE, the CLP Organization and the State Agency, for the consideration and under the conditions hereinafter set forth, agree as follows: SECTION 1 EFFECTIVE DATES OF AGREEMENT a) This Agreement if effective for fiscal year 2012 (July 1, 2011 to June 30, 2012, ("Fiscal Year"). b) This Agreement becomes effective upon issuance of a funding notification letter ("Funding Notification Letter ") for the Fiscal Year of this Agreement by the State Agency to the CLP Organization and upon the State Agency's director signing this Agreement. c) This Agreement becomes null and void if the Funding Notification Letter does not award funding to the CLP Organization. SECTION 2 FUNDING AMOUNT, PAYMENT SCHEDULE AND CONFIRMATION a) The amount of CLP Funding awarded by the State Agency to the CLP Organization will be specified in the Funding Notification Letter. b) Under no circumstances shall the total amount paid to the CLP Organization exceed the CLP Funding amount specified in the Funding Notification Letter. c) The State Agency will pay the CLP Organization 30 to 60 days atter the beginning of the State Agency's fiscal year. In case of unforeseen circumstances, the State Agency will not guarantee that the CLP Funding will arrive on or about this date. d) The CLP Organization must complete the Department of Administrative Services ("DAS") Direct Deposit Authorization Form provided by the DAS and mail or fax it to DAS. This form authorizes DAS to direct deposit CLP Funding into the account of the financial institution designated by the CLP Organization. SECTION 3 IMPLEMENTATION OF AGREEMENT. The CLP Organization shall implement this Agreement in accordance to the published guidelines, policies and administrative rules -of the State Agency and CLP Program. SECTION 4 CLP ANNUAL REPORT. a) The CLP Organization must submit the CLP Annual Report to the State Agency,b y July 31, 2012n forms provided by the State Agency. b) If the CLP Organization is part of city government, it must also submit the CLP Addendum Annual Report to the State Agency by September 30, 2012 on forms provided by the State Agency. c) The CLP Organizations shall return any unspent CLP Funding to the State Agency by June 30, 2012. d) The CLP Organization will be placed on a State Agency wide funding moratorium if the reports and supporting documents or unspent funds have not been returned to the State Agency by the dates specified in this agreement. The CLP Organization will not be removed from the State Agency wide funding moratorium until the•late reports or unspent funds are returned. SECTION 5 STRAGEGIC PLAN. The State Agency must submit its current comprehensive multi-year strategic plan with this Agreement. The CLP Organization does not need to submit it again to the State Agency until the CLP Organization replaces it with a new comprehensive multi-year strategic plan. SECTION 6 STATE AGENCY POLICIES, GUIDELINES, and RULES. The CLP Organization must abide by all published State Agency policies, procedures, guidelines and rules. SECTION 7 SPECIAL CONDITIONS. No special conditions must apply to this Agreement unless specified in the Funding Notification Letter. SECTION 8 COMPLIMENTARY ACCESS. Upon request of the CLP Program Coordinator, the CLP Organization must furnish the State Agency with up to two complimentary tickets for major ticketed events to be used by the State Agency, or any duly authorized representatives, for observation or evaluation purposes. SECTION 9 ACKNOWLEDGEMENTS. The CLP Organization agrees to acknowledge State Agency's financial support in all appropriate program materials, promotion, publicity and advertising activities, annual reports, newsletters, website and electronic forms of communication, when acknowledging or recognizing financial supporters and partners. SECTION 10 PAYMENTS TO ARTISTS AND PROVIDERS OF SERVICE. The CLP Organization agrees to pay artists and other providers of service in a timely manor, regardless of the date CLP funding is received from the State of Iowa. SECTION 11 MODIFICATIONS, CANCELLATIONS AND EXTENSION REQUESTS. a) The State Agency requires all substantial modifications to this Agreement be submitted in writing by the CLP Organization. Modifications must mean a substantial change in the scale and scope of this Agreement, change of eligibility status, change of the CLP Organization's director or person in charge of the organization or other contacts for this Agreement. b) Written notification is required if the CLP Organization cancels this Agreement or if this Agreement cannot be completed substantially by the CLP Organization as described in this Agreement. The CLP Organization must return the CLP Funding to the State Agency if this Agreement is cancelled by either party. SECTION 12 RECORDS MANAGEMENT. The CLP Organization agrees to maintain for inspection by the State Agency, or its duly authorized representatives, all books, documents, papers and records maintained to account for funds expended under the terms and conditions of this Agreement for a minimum of three (3) years following the each Fiscal Year of this Agreement. SECTION 13 DURATION. This Agreement must be completed between the dates specified in the Funding Notification Letter and in Section 1 of this Agreement. SECTION 14 TERMINATION. This Agreement is subject to termination by either party within ten (10) days prior written notice. SECTION 15 INDEPENDENT CONTRACTOR. The CLP Organization agrees to perform the programs and services provided under this Agreement as an independent contractor. SECTION 16 FULFILLMENT OF AGREEMENT. If the CLP Organization is unable to fulfill this Agreement by virtue of any act or regulation of any public authority, or on the account of any rule or order of any military or civil authority, or on account of any war or other national or State Agency -declared emergency, or because of labor strike, riot, epidemic, act of God, or any similar cause beyond his or her control, the CLP Organization shall be excused from performance of the terms of this Agreement to the extent such performance is prevented. In such an event the CLP Organization must promptly return to the State Agency any unexpended or unobligated portions of payments specified in Section 2. SECTION 17 INDEMNIFICATION CLAUSE. The CLP Organization agrees to hold harmless, indemnify and defend the State Agency and its officers, directors, panelists, teams, and employees from and against any and all damages, actions, causes of action, losses, injuries, liabilities, royalties, claims or other payments relating in any way to the terms and obligations of this Agreement. SECTION 18 ASSIGNMENTS. This Agreement may not be assigned or transferred by either party to this agreement without prior written consent of the other party. SECTION 19 EQUAL OPPORTUNITY AND ACCESSIBILITY. The CLP Organization agrees not to discriminate against any employee for employment or any person participating in any aspect of the CLP Organization's management, programs and services and must comply with Title VI of the Civil Rights Act of 1964; Fair Labor Standards under Section 5(j) of the National Foundation on the Arts and Humanities Act of 1965; Section 504 of the Rehabilitation Act of 1973; and the Americans with Disabilities Act of 1990. Page 2 of 3 - FYI2 CLP Funding Agreement SECTION 20 INTEGRATION. The Application, Funding Notification Letter and this Agreement comprise the entire agreement between the parties and any representation that may have been made before the signing of this agreement are non binding, void, and of no effect. Neither party has relied on such prior representations in entering into this Agreement. SECTION 21 NON -APPROPRIATION. Notwithstanding any other provisions of this Agreement, if funds anticipated for the continued fulfillment of this Agreement are at any time not forthcoming or insufficient, either through the failure of the Federal Government, or of the State Agency of Iowa to appropriate funds or material alteration of the program under which funds were provided, then the State Agency must have the right to terminate this Agreement without penalty by giving not less than thirty (30) days written notice documenting the lack of funding. This Agreement is now being executed by the parties as of the beginning date as specified in the Funding Notification Letter. • For the CLP Organization: CLP Organization Authoriziv Official Name and Title: Camille Scully. Executive Director /441444.41 e_.-Le—ei 0 i /I / Signature and Date: For the State Agency: Mary Cownie, Director, Iowa Department of Cultural Affairs Signature and Date: Page 3 of 3 - FY12 CLP Funding Agreement Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELDER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT Al -Large CITY OF WATERLOO, IOWA COMMUNITY DEVELOPMENT 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 291-4429 Fax (319) 291-4431 CITY OF WATERLOO Council Communication City Council Meeting: September 26, 2011 Prepared: Se.tember 19 2011 Dept. Head Signature: # of Attachments: 4 Pages SUBJECT: Office of Healthy Homes & Lead Hazard Control Grant Submitted by: Nancy Gulick, Community Development Coordinator Recommended City Council Action: Accept grant award and authorize Mayor to sign Grant Agreement for $1,705,557.00 for a three-year grant. Expenditure Required: $716,145.00 of match using Community Development Block Grant funds and Black Hawk County Health Department funds. Source of Funds: HUD - Office of Healthy Homes and Lead Hazard Controls. Background Information: The City of Waterloo, Community Development Board applied for this competitive grant in June 2011 and funds were awarded on September 15, 2011. The total three-year grant is for $1,705,557.00 for personnel costs, housing rehabilitation training and education activities. We have a partnership with the Black Hawk County Health Department to perform blood tests and clearance testing for us. Enclosures J:\ANNN\YEARDATA\LEAD GRANT \2011 Lead Grant\Council Communication 2011 Lead Grant Award.doc FOOL HOUSING OPPORTUNITY CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/A[firmativeAction Employer U.S. DEPARTMENT OF ROUSING AND URBAN DEVELOPMENT WASHINGTON, DC 20410-3000 OFFICE OF HEALTHY HOMES AND LEAD HAZARD CONTROL September 19, 2011 City of Waterloo, Iowa Community Development Department Attn: Nancy Gulick 620 Mulberry Street Waterloo, IA 50703-5713 Dear Ms. Gulick: The Department of Housing and Urban Development is pleased to announce that your application submitted in response to the Office of Healthy Homes and Lead Hazard Control's (OHHLHC's) Fiscal Year 2011 Lead Hazard Control Grant Program Notice of Funding Availability has been selected for a grant award. OHHLHC is sending a Unilateral Grant Agreement (Form HUD -1044) that will not require signature from the Grantee. The basic proposal is subject to discussions and further negotiations. These discussions must be completed by October 15, 2011 for which an amended agreement (Form HUD -1044 (Amendment) will be issued to incorporate the negotiated changes, and subsequently a revised management work plan, benchmark schedule, and budget (if necessary). In addition, the amended grant agreement will require the Authorizing Official's signature along with the Grant Officer to initiate the period of performance and fully execute grant funds. It is with great pleasure to serve as your Grant Officer during the negotiations. If you have any questions regarding the Grant Agreement and/or Terms and Conditions, please do not hesitate to contact me. I may be reached by phone at (202) 402-7577 or email at katinaljordan@hud.gov. Your Project Director will also be contacted in the next few days by a Government Technical Representative to provide technical assistance and review the special terms of this award. www.hud.gov espanoi.hud.gov Again, congratulations on your award. My office looks forward to assisting you in implementing the program so that, together, we can protect children from residential health and safety hazards. Sincerely, lr�Gr�tc-.- Katina L. Jordan Grants Officer cc: Jordan Garrison, Government Technical Representitive Eileen Carroll, Field Representative HUDNo.11-205 Page 1 of 4 HUD > Press Room > Press Releases > 2011 > HUDNo.11.205 HUD No. 11-205 FOR RELEASE Shantae Goodloe Thursday (202)-708-0685 September 15, 2011 HUD AWARDS $93 MILLION IN GRANTS TO PROTECT THOUSANDS OF CHILDREN FROM LEAD AND OTHER HOME HAZARDS Funding to make low-income housing safer and healthier WASHINGTON - The U.S. Dept. of Housing and Urban Development today awarded $93 million in grants to 39 local projects to conduct a wide range of activities intended to protect children and families from potentially dangerous lead-based paint and other home health and safety hazards. Read a complete project -by -project summary of the programs awarded grants today. The grant funding announced today will clean up lead and other health hazards in nearly 7,000 high-risk homes, train workers in lead safety methods, and increase public awareness about childhood lead poisoning. Lead is a known toxin that can impair children's development and have effects lasting into adulthood. "Protecting the health and well-being of children is a top priority for HUD. We know that housing conditions directly affect the health of its occupants," said HUD Secretary Shaun Donovan. "These grants will help communities around the nation to protect families from lead exposure and other significant health and safety hazards." With these grant awards, HUD makes it dear that providing healthy and safe homes for families and children is a priority. It's simple: you can't be healthy if your home is sick. HUD is committed to protecting children from these hazards, as part of the Department's effort to help make the nation's housing healthy and sustainable. Along with lead hazard control work, HUD is awarding funds to promote and develop programs to identify and address multiple housing -related health hazards with lead hazard control intervention work. Through its grant programs, HUD's Office of Healthy Homes and Lead Hazard Control promotes local efforts to eliminate dangerous lead hazards from lower income homes; stimulates private sector investment in lead http://portal.hud.gov/hudportal/HUD?src=/press/press_releases_media advisories/2011/H... 9/19/2011 HUDNo.11-205 Page 2 of 4 hazard control; and educates the public about the dangers of lead-based paint. Lead Hazard Control Grant Programs Even though lead-based paint was banned for residential use in 1978, HUD estimates that approximately 24 million homes still have significant Iead-based paint hazards today. Lead -contaminated dust is the primary cause of Iead exposure and can Iead to a variety of health problems in young children, including reduced IQ, learning disabilities, developmental delays, reduced height, and impaired hearing. At higher levels, lead can damage a child's kidneys and central nervous system and cause anemia, coma, convulsions and even death. The funding announced today directs critical funds to cities, counties and states to eliminate dangerous Iead paint hazards in thousands of privately -owned, low- income housing units. These funds are provided through HUD's Lead -Based Paint Hazard Control and Lead Hazard Reduction Demonstration grant programs. To expand the reach of HUD's Lead Hazard Control Program, more than $4 million of this funding will support new grantees. HUD is also providing nearly $2.3 million to help communities transform their Iead hazard control programs to address multiple housing -related hazards. The following is a state -by -state breakdown of the funding announced today: State Grantee Amount Arizona City of Phoenix $2,475,0 California City and County of San Francisco $2,500,0 City of Pomona $2,475,0 City of South Lake Tahoe $2,000,0 County of Alameda $2,134,8 City of Fresno $2,475,0 Connecticut State of Connecticut $3,000,0 City of Waterbury $2,475,0 Delaware City of Wilmington $2,589,6 Illinois City of Chicago $3,000,0 Winnebago County Health Department $2,885,7 http://portal.hud.gov/hudportal/HUD?src=/press/press_releases media advisories/2011/H... 9/19/2011 HUDNo.11-205 ### HUD's mission is to create strong, sustainable, inclusive communities and quality affordable homes for all. HUD is working to strengthen the housing market to bolster the 7 Page 3 of 4 http://portal.hud.gov/hudportal/HUD?src=/press/press_releases_media advisories/2011/11... 9/19/2011 County of Peoria $2,475,0 County of Kane $1,040,7 Indiana Health and Hospital Corporation of Marion County $3,000,0 Iowa City of Davenport $2,475,0 Polk County $2,475,0 City of Waterloo $1,705,5? Kentucky Kentucky Department for Public Health $1,099,9 Massachusetts City of Boston $2,475,0 City of Lynn $2,469,0 Malden Redevelopment Authority -City of Malden $3,000,0 Michigan City of Lansing $1,728,6 County of Muskegon $1,100,0 Minnesota Hennepin County $3,000,0 Missouri St, Louis Community Development Administration $3,000,0 New York Erie County $2,375,0 North Carolina City of High Point $2,475,0 Ohio City of Columbus $3,000,0 Pennsylvania City of Philadelphia $3,000,0 Redevelopment Authority of the City of Erie $2,475,0 Tennessee City of Memphis $3,000,0 Texas City of Austin $2,500,0 City of San Antonio $3,000,0 County of Harris $2,700,0 Houston Department of Health and Human Services $3,000,0 Vermont City of Burlington $2,475,0 Virginia City of Petersburg $1,100,0 City of Roanoke $1,855,7 Wisconsin City of Waukesha $1,100,0 TOTAL $93,109,5 ### HUD's mission is to create strong, sustainable, inclusive communities and quality affordable homes for all. HUD is working to strengthen the housing market to bolster the 7 Page 3 of 4 http://portal.hud.gov/hudportal/HUD?src=/press/press_releases_media advisories/2011/11... 9/19/2011 HUDNo.11-205 Page 4 of 4 economy and protect consumers; meet the need for quality affordable rental homes: utilize housing as a platform for improving quality of life; build inclusive and sustainable communities free from discrimination; and transform the way HUD does business. More information about HUD and its programs is available on the Internet at www.hud.gov and http://espa,:ot.hud.sov. You can also follow HUD on twitter @Minims, on facebook at www.facebooh.com/HUD, or sign up for news alerts on Hun's News Listserv, http://portal.hud.gov/hudportal/HUD?src=/press/press releases_media_advisories/2011/H... 9/19/2011 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: 09/19/11 Prepared: 09/13/11 Dept. Head Signature: # of Attachments: 6 At7 SUBJECT: Resolution approving a Statewide Enhancement Grant Application for up to $918,500 for US Highway 63 Corridor Enhancements, Newell Street to Franklin Street with the Iowa Department of Transportation and authorizing the Mayor to sign and execute said application and necessary documents. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Approval of the grant application Summary Statement: As you may be aware, the City of Waterloo and Iowa Department of Transportation have been working on improvements to the US Highway 63 Corridor, which will include a full assortment of improvements for environmental justice, traffic improvements, landscaping, etc, The City of Waterloo intends to apply for a Statewide Enhancement Grant for US Highway 63 Corridor, which would include improvements such as sidewalks, crosswalks, lighting, and landscaping. Expenditure Required: $275,550 (30% local match), Source of Funds: Bond funds. Policy Issue: Highway 63 Corridor improvement Alternative: Not apply Background Information: The City was successful in gaining federal funds for the improvements to the Highway 63 Corridor. Those federal funds are not eligible for enhancements along the corridor, so the City of Waterloo is seeking additional funds for better redevelopment of the entire corridor. cc: Noel Anderson, Community Planning & Development Director Path: K:\USERS\ARICS\City of Waterloo\council letters\Rise - Grant- MOU -MPO \09-13-11 Council Communication MOU with INRCOG for Statewide Enhancement App for US 63 corridor enhancements.doc CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, APPROVING APPLICATION TO THE IOWA DEPARTMENT OF TRANSPORTATION FOR STATEWIDE ENHANCEMENT FUNDING AND DIRECTING EXECUTION Or SAID APPLICATION BY `WATERLOO CITY COUNCIL. WHEREAS, the City of Waterloo, in partnership with the Iowa Department of Transportation is making improvements to the U.S. Highway 63 Corridor; and WHEREAS, corridor enhancements are a critical component of the project; and WHEREAS, the Black Hawk County Metropolitan Area Transportation Policy Board (MPO) and the City of Waterloo have committed over $1 million in funds for enhancements to the U.S. 63 Corridor from Donald Street to Newell Street; and WHEREAS, the City wishes to continue the enhancements in the segment form Newell Street to Franklin Street; and WHEREAS, the Iowa Department of Transportation administers the Statewide Enhancement program for the State of Iowa; and WHEREAS, the enhancements will be maintained for a minimum of twenty years; and WHEREAS, the City of Waterloo will provide the thirty percent local match of $275,550.00 as required. NOW THEREFORE BE IT RESOLVED that the City Council of Waterloo, Iowa, authorizes the Mayor to sign the application to be submitted to the Iowa Department of Transportation for Statewide Enhancement funding. PASSED AND ADOPTED this 26`hday of September, 2011. Ernest G. Clark, Mayor ATTEST: Suzy Schares, City Clerk CITY OF WATERLOO Council Communication City Council Meeting: 9-26-2011 Prepared: 9-22-2011 Dept. Head Signature: Sandie Greco # of Attachments: SUBJECT: Award of Contract for Signal Equipment for Six High Accident Locations Submitted by: Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Accept the low bid and award the contract to Brown Traffic Products, Inc. for signal equipment at a total cost of $43,455. Summary Statement Three bids were received: Brown Traffic Products - $43,455.00 Traffic Control Corporation — $48,997.00 General Traffic Controls - $53,780.56 Expenditure Required $43,455.00 Source of Funds DOT Safety Grant Policy Issue Alternative Background Information: DOT Safety Grant was granted and approved for the following intersections: San Marnan Dr. at Shopper's Blvd; US 63 and US 218 Off Ramp; US 218/Washington St. and Hawthorne Ave.; Bluff St. (Washington NB) at W. 5th St., W. 4th St. and Park Ave.; Ansborough Ave. and University Ave.; and Park Ave. and Commercial St. Mayor BUCK CLARK COUNCIL MEMBERS >mE.00000eea.0e11.110 DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo. Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director CITY OF WATERLOO Council Communication City Council Meeting: September 26, 2011 Prepared: September 21, 2011 Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 SUBJECT: Resolution approving the Professional Services Agreement, in the amount of $14,500.00, with HR Green for environmental testing and grant application steps for demolition of the former Lafayette School building at 2265 Lafayette Street. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Staff requests the approval of the attached proposal and authorize the Mayor to sign and fully execute a contract to this proposal. Summary Statement: The former Lafayette School building s has sat vacant since approximately the late 1980's. The property was sold to a private individual (John Foley) in 1999 and began to deteriorate probably since that sale. As you may recall, John Foley renovated the Heritage Homes 6 different sites, redeveloped the former Whittier and Emerson Schools, and was trying to do something with this site. Finally, he felt it was no longer economically feasible to be able to renovate this building, and agreed to donate the building to the City of Waterloo. The City took possession in December of 2008 to give us the ability to control its destiny for demolition. The City has had some interest from housing developers in 2007-2008 area looking at the site, but had not recently. With the current recession on housing, we had not yet gotten back to site for lack of interest from developers. It remains a formidable task for demolition. The Building Official, Craig Clark, recently declared the building as unsafe to enter. Staff has also had asbestos companies visit the site and they do not feel they can safely enter the site. At the recent Brownfield Conference, similar type scenarios were discussed for buildings unsafe to enter and containing asbestos materials. The attached agreement would have HR Green do some environmental testing on the site, and CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal OpportunitylAiflmlative Action Employer prepare a $200,000 grant proposal for the demolition of the building. The grant funds would be eligible to help in demolition since the entire structure would be considered as environmental contaminated materials as it would be unsafe to enter and remove the asbestos. The agreement would Task 1 - $3,700 — complete a Phase 1 environmental site assessment for site -- which will qualify for grant opportunities Task 2 - $4,800 — if needed, conduct a soil boring for petroleum testing (many older schools had underground tanks) Task 3 - $6,000 — apply for $20Q000 grant for demolition Staff is working on estimates for the overall cost of demolition of the site. It is estimated at over $500,000 total. Expenditure Required: $14,500. Source of Funds: BCRLF and Nuisance bond funds. Policy Issue: Neighborhood revitalization and Economic Development Alternative: Do not approve agreement Background Information: The City of Waterloo continues to work diligently to remove nuisance properties within the City of Waterloo through the 657A process, as well as taking the initiative for larger, empty buildings as well. The City of Waterloo believes many of these sites can be redeveloped for a positive influence on the surrounding neighborhoods and overall image of the community. The former Lafayette School continued to sit vacant for many years, with no relief in site. The acquisition and demolition of the former school will be expensive, but will work to improve a Targe portion of the community. Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Warc11 CITY OF WATERLOO, IOWA WASTE MANAGEMENT SERVICES 3505 EASTON AVE. WATERLOO, IA 50702 (319) 291-4553 FAX (319) 291-4523 LARRY N. SMITH SUPERINTENDENT Council Communication City Council Meeting: 9/26/11 Prepared: 9/20/2011 Dept. Head Signature: # of Attachments: 2 sets SUBJECT: Certification of unpaid mowing and lot cleanups CAROLYN Submitted by: Lany N. Smith, WMS Superintendent COLE Ward 2 Recommended City Council Action: Requesting Council approval to certify unpaid HAROLD mowing and lot cleanups to the property owner's taxes through Black Hawk County for GETTY payment. These invoices are dated March - June 30th 2011 in the amount of $7,927.75. Ward 3 Qi1EN'FIN HART Ward 4 Summary Statement: RON WEEPER Ward 5 BOB Expenditure Required: GREENWOOD Al -Large STEVE Source of Funds: SCFIMI I" Ar -Large Policy Issue: Alternative: Background Information: WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer WEED/CLEAN-UP SNOW REMOVAL ASSESSEMENT 3/16-6/30-2011 Date AS400 Cust Num 8293 8306 8310 8342 ` 9280 10116 11465 ' ADDR1 ADDR2 Mailing Address Parcel Num Billing Sent BillingAmt Inv Number ComplaintCodes 5/6/2011 lot next to 7z. GLENWOOD ST GOFF,THOMAS GERALD PO BOX 317 FINLEY, CA 95435- 0000 8913-24-476-010 5/26/2011 $150.00 201105607 Grass / Weeds 5/12/2011 312 SKYVIEW RD SCOTT,MAXINE JONES,FAREN Q 504 GABLE ST WATERLOO, IA 50703-0000 8912-29-276-024 6/7/2011 $101.25 201105653 Grass / Weeds 5/19/2011 nxt to 611 ag8TH ST W SUPERIOR 6 LLC 950 OFFICE PARK RD #328 WEST DES MOINES, IA 50265- 0000 8913-26-432-020 6/10/2011 $150.00 201105923 Grass / Weeds 5/11/2011 /LOGAN HARRISON ST SIMONS INGALLS WITTMAYER,MAR YK 1 LATHROP LN PO BOX 3211 BELLA VISTA, AR 72715-0000 8913-23-288-014 6/7/2011 $377.50 201105646 Grass / Weeds 5/11/2011 /LINN NEWELL ST SISK, WELTHA 56 LAFAYETTE ST WATERLOO, IA 8913-13-382-008 4/21/2011 $85.00 201104964 Junk Removal 6/10/2011 1131 BERTCH AVE KNAVEL, JIM 4462 FM 1181 ENNIS TX 75119 8912 30 403 010 6/15/2011 $312.50 201105948 Grass / Weeds 3/28/2011 324 QUINCY ST YOUNG, EDDIE 324 QUINCY ST WATERLOO, IA 50703 8913 24 130 004 3/28/2011 $165.00 201104451 Junk Removal Page 1 WEED/CLEAN-UP SNOW REMOVAL ASSESSEMENT 3/16-6/30-2011 AS400 Cust'` Date Num ADDR1 ADDR2 Mailing Address Parcel Num Billing Sent BillingAmt Inv Number ComplaintCodes 5/3/2011 11511 335 SUMNER ST BURT, PHYLLIS N BURT, PEARLIE MAE 1015 MOBILE ST WATERLOO, IA 8913-24-178-010 5/3/2011 $85.00 201105043 Junk Removal 5/18/2011 11542 217 MARYLAND AV MISTER,CHARLOT TE 4464 LONETREE WY #309 ANTIOCH, CA 94531-0000 1 8913-34-276-008 6/15/2011 $150.00 201105944 Grass / Weeds 5/24/2011 12111 622 FOWLER ST RICE,KATHRYN E 2411 GRAND BD CEDAR FALLS, IA 50613-0000 8913-25-234-005 6/15/2011 $150.00 201105938 Grass / Weeds 5/11/2011 12229 1204 RIEHL ST QUINTO,MARGARI TA 211 FOWLER ST WATERLOO, IA 50703-0000 8913-15-488-006 4/13/2011 $85.00 201104801 Junk Removal 5/3/2011 12292 127 BATES ST ROBY,, MAXINE 504 GABLE ST WATERLOO, IA 50703-0000 8913-24-410-003 5/3/2011 $85.00 201105039 Junk Removal 5/11/2011 12506 154 HARRISON ST LIGGIONS,JANET H 1493 N WINSLOW DR #302 PALATINE, IL 60074-0000 8913-23-285-027 4/13/2011 $100.00 201104794 Junk Removal Page 2 WEED/CLEAN-UP SNOW REMOVAL ASSESSEMENT 3116-6/30-2011 AS400 Cust Date Num ADDR1 ADDR2 Mailing Address Parcel Num Billing Sent BillingAmt Inv Number ComplaintCodes 5/12/2011 12550 208 SUNNYSIDE AV WORTHLEY,CHRIS TIAN 2535 KATE ST WATERLOO, IA 50701-0000 8913-26-108-007 5/26/2011 $85.00 201105612 Grass / Weeds 5/12/2011 12550 212 SUNNYSIDE AV WORTHLEY,CHRIS TIAN 2535 KATE ST WATERLOO, IA 50701-0000 8913-26-108-008 5/26/2011 $85.00 201105613 Grass / Weeds 5/24/2011 12666 111-113 LINDEN AV LG PROPERTIES L LC 735 HALL AV C/O LEWIS G EIFERT WATERLOO, IA 50703-0000 8913-25-282-006 6/15/2011 $85.00 201105942 Grass / Weeds 6/1/2011 12666 111-113 LINDEN AV LG PROPERTIES L LC 735 HALL AV C/O LEWIS G EIFERT WATERLOO, 1A 50703-0000 8913-25-282-006 6/1/2011 $132.50 201105624 Junk Removal 5/19/2011 12737 /OELSON BETHEL ST H EARTLAN D PROPERTY HOLDINGS L L PO BOX 1257 WATERLOO, IA 50704-0000 8813-02-151-024 6/7/2011 $215.00 201105642 Grass / Weeds 5/10/2011 13189 1927 LAFAYETTE ST BIGHETTY,ELIZA 8912-30-158-013 . 5/26/2011 $150.00 201105609 Grass / Weeds Page 3 WEED/CLEAN-UP SNOW REMOVAL ASSESSEMENT 3/16 - 6/30 - 2011 AS400 Cust Date Num ADDR1 ADDR2 Mailing Address Parcel Num Billing Sent BillingAmt Inv Number ComplaintCodes 5/9/2011 13193 3203 NXT T MARIGOLD DR SOUTH VIEW ESTATES INC 3561 HAMMOND AV WATERLOO, lA 50702-0000 8812-18-351-024 5/26/2011 $182.50 201105610 Grass / Weeds 5/4/2011 13216 430 BAYARD ST SALLIS,ROLANDO 427 ALBANY ST WATERLOO, IA 8913-26-357-005 6/7/2011 $117.50 201105641 Grass /Weeds 5/6/2011 13283 next to 600 BISHOP AV HIGUERA,EULOGI AARCE 3716 BLACK WALNUT AV LAS VEGAS, NV 89115-8115 8912-29-331-008 5/26/2011 $150.00 201105602 Grass / Weeds 6/8/2011 13295 149 MOHAWK ST RODENBURGH RENTALS LLC 8912-19-355-003 6/8/2011 $85.00 201105829 Junk Removal 5/11/2011 13304 112 LINDEN AV GREATER IOWA RENTALS 1217 SYCAMORE ST WATERLOO, IA 50703-0000 8912-30-157-010 4/13/2011 $85.00 201104796 Junk Removal 5/11/2011 13424 214-216 INDEPENDENCE VASQUEZ, ESAU G PO BOX 2274 AMES, IA 50010- 2274 8913-25-202-003 4/13/2011 $85.00 201104795 Junk Removal Page 4 WEED/CLEAN-UP SNOW REMOVAL ASSESSEMENT 3/16-6/30-2011 AS400 Cust Date Num ADDR1 ADDR2 Mailing Address Parcel Num Billing Sent BillingAmt Inv Number ComplaintCodes 5/27/2011 13605 601 NEVADA ST DRILLING,STEPHE NL DRILLING,JANA D 644 NEWTON ST WATERLOO, IA 8912-30-155-009 6/15/2011 $85.00 201105946 Grass 1 Weeds 5/27/2011 13608 229 MEADOWBROOM BAC HOME LOANS SERVICING LP 7105 CORPORATE DR PTX C 35 PLANO, TX 75024- 0000 8913-33-281-009 6/15/2011 $85.00 201105945 Grass / Weeds 5/3/2011 13614 521 PINE ST BRASE, ALAN R BRASS, SUSAN F 1603 PARK DR CEDAR FALLS, IA 50613-0000 8913-24-307-010 5/3/2011 $94.00 201105042 Junk Removal 5/23/2011 13614 521 PINE ST BRASE, ALAN R BRASE, SUSAN F 1603 PARK DR CEDAR FALLS, IA 50613-0000 8913-24-307-010 6/7/2011 $85.00 201105651 Grass / Weeds 5/24/2011 13618 1714 FRANKLIN ST GO INVEST WISELY LLC 383 N 300 WEST LINDON, UT 84042- 0000 8913-25-277-002 6/15/2011 $150.00 201105939 Grass / Weeds 5/13/2011 13618 414 THOMPSON GO INVEST WISELY LLC 383 N 300 WEST LINDON, UT 84042- 0000 8913-23-431-012 5/13/2011 $139.00 201104802 Junk Removal Page 5 WEED/CLEAN-UP SNOW REMOVAL ASSESSEMENT 3/16-6/30-2011 AS400 Cust Date Num ADDR1 ADDR2 Mailing Address Parcel Num Billing Sent BillingAmt Inv Number ComplaintCodes 5/18/2011 13675 3071 HAMMOND AV HOGELUCHT,LEO NARD V 1051 SAV BUCKINGHAM, IA 50612-0000 8813-02-101-035 5/26/2011 $345.00 201105608 Grass / Weeds 6/8/2011 13684 438 BAYARD ST KEITH & CYNTHIA YOUNG 8913-26-357-007 6/7/2011 $100.00 201105658 Grass / Weeds 5/20/2011 13782 across from EDWARDS ST THOMPSON PROPERTIES & MANAGEMENT PO BOX 316 JANESVILLE, IA 50647-0000 8913-23-234-011 6/7/2011 $182.50 201105644 Grass / Weeds 5/25/2011 13786 1219 WILLISTON AV MILLER,CHRISTOP HERH 1219 WILLISTON AV WATERLOO, IA 50702-0000 8913-26-485-009 6/10/2011 $85.00 201105932 Grass 1 Weeds 5/12/2011 13793 927 MULLAN AV W HEADINGTON,JAN ETL 101 SHELBY LN WAVERLY, IA 50677-0000 8913-26-181-015 6/7/2011 $150.00 201105649 Grass / Weeds 5/19/2011 14085 522 BALTIMORE ST SMITH AYLSWORTH,AMA NDA M ANDERSON,CHRIS TOPHER A 522 BALTIMORE ST WATERLOO, IA 50701-0000 8913-26-377-009 6/15/2011 $150.00 201105935 Grass / Weeds Page 6 WEED/CLEAN-UP SNOW REMOVAL ASSESSEMENT 3116-6130-2011 Date AS400 Cust Num 14089 14163 14169 14175 14355 14357 .' ADDR1 ADDR2 Mailing Address Parcel Num Billing Sent BillingAmt Inv Number ComplaintCodes 5/18/2011 next to 119 HARRISON ST INGALLS,KATHLEE NS 1 LATHROP LN PO BOX 3211 BELLA VISTA, AR 72715-0000 8913-23-288-013 6/7/2011 $150.00 201105645 Grass 1 Weeds 5/25/2011 226 CUTLER ST BALES,MARC E BALES, S HAYLA M 1802 WAYNE ST #5 BELVIEW, NE 8913-14-483-016 6/15/2011 $85.00 201105937 Grass / Weeds 5/16/2011 516 VERMONT ST MITCHELL,JO ANNE M MITCHELL,GEORG E 1621 FALLS AV WATERLOO, IA 50701-0000 8913-26-358-007 6/7/20111 $150.00 201105655 Grass 1 Weeds 5/11/2011 1110 SCOTT AV SHOCK,STEVEN R- 1110 SCOTT AV WATERLOO, IA 50702-0000 8913-21-351-014 6/7/2011 $150.00 201105652 Grass 1 Weeds 5/11/2011 214 NEWELL ST EWING,DIANE 187 JOHNSON RD OAKRIDGE, TN 8913-24-126-002 4/13/2011 $91.00 201104800 Junk Removal 5/6/2011 1637 CALHOUN ST GABLE,SHERRY 5118 SOUTH FORK LN WATERLOO, IA 50701-0000 8912-29-401-013 5/26/2011 $65.00 201/05603 Grass 1 Weeds Page 7 AS400 WEED/CLEAN-UP SNOW REMOVAL ASSESSEMENT 3/16-6/30-2011 Cust Date Num ' ADDR1 ADDR2 5/6/2011 14357 1639 CALHOUN ST Mailing Address GABLE,SHERRY 5118 SOUTH FORK LN WATERLOO, IA 50701-0000 Parcel Num Billing Sent 8912-29-401-012 5/26/2011 BiliingAmt Inv Numbe $65.00 201105604 6/1/2011 14625 1320 5/19/2011 14630. 215-217 4TH ST E WESTERN AV AFRICAN AMERICAN HISTORCIAL CULTURE MUSEUM BOYLE,JOHN C SCHARES, ROBIN 6710 LA PORTE RD WATERLOO, IA 50706-0000 8913-24-133-018 8913-26-302-022 6/1/2011 6/10/2011 $88.00 $117.50 20110562 201105931 5/3/2011 14730. 1208 4TH ST E CRAWFORD, BARBARA 601 LOGAN AV WATERLOO, IA 50703-0000 STEADMAN, 8913-24-176-014 4/13/2011 $85.00 201104792 5/3/2011 .14778. 220 HOPKINS CT NOZILLA WILLIAMS,MARIO WILLIAMS,JESSIC A 522 BLOWERS AV WATERLOO, IA 8913-24-184-016 5/3/2011 $133.00 201105041 5/6/2011 14852 418 COUFRTLAND ST LOVELL, SHARON R 8913-25-208-003 5/26/2011 $117.50 201105606 6/1/2011 14853 1613 7/1/2011 14854 ` 1811 FRANKLIN ST FRANKLIN ST WENTZ, LARRY 8913-25-233-010 5/26/2011 $120.50 201105606 8913-25-235-011 6/1/2011 $177.00 201105623 6/1/2011 14855 325 2nd ST E LITTON LOAN SERVICING LP 8913-23-478-006 Page 8 6/1/2011 $94.00 201105620 r ComplaintCodes Grass / Weeds Grass / Weeds Grass / Weeds Junk Removal Junk Removal Grass / Weeds Grass / Weeds Grass / Weeds Grass / Weeds WEED/CLEAN-UP SNOW REMOVAL ASSESSEMENT 3/16-6/30-2011 AS400 Gust Date Num ADDR1 ADDR2 Mailing Address Parcel Num Billing Sent BillingAmt Inv Number ComplaintCodes 5/11/2011 14863 1103 CORNWALL AV GUDMUNSON,STE VE R 1103 CORNWALL AV WATERLOO, IA 50702-0000 8913-35-427-034 6/7/2011 $215.00 €201105643 Grass / Weeds 5/17/2011 14864 nxt to 914 MOBILE ST OLIVER,DANIEL LEE 15344 SPYGLASS DR LAKE ELSINORE, CA 92530-0000 8913-24-426-002 6/7/2011 $280.00 201105648 Grass / Weeds 5/23/2011 14866 723 WILLOW ST LOGGINS,LERLEA N 723 WILLOW ST PO BOX 206 WATERLOO, IA 50704-0000 8913-24-284-031 6/7/2011 $117.50 201105656 Grass / Weeds 6/8/2011 14872 804 NEVADA ST GALLERY, DEBBIE E 8912-30-109-012 6/8/2011 $85.00 201105830 Grass / Weeds 5/19/2011 14888 1517 FOREST AV SCOTT,CRAIG H 1517 FOREST AV WATERLOO, IA 50702-0000 8913-36-104-021 6/10/2011 $117.50 201105927 Grass 1 Weeds 5/20/2011 14889 1526 BYRON AV EASTER,KIRSTEN R 1526 BYRON AV WATERLOO, IA 50702-0000 8913-36-152-004 6/10/2011 $85.00 201105925 Grass / Weeds Page 9 WEED/CLEAN-UP SNOW REMOVAL ASSESSEMENT 3116-6130-2011 Date AS400 Cust Num 14891 14902 ADDR1 ADDR2 Mailing Address Parcel Num Billing Sent BillingAmt Inv Number ComplaintCodes 6/10/2011 618 8TH ST W ACROSS FROM SUPERIOR 6 LLC 950 OFFICE PARK RD #328 WEST DES MOINES, IA 50265- 0000 8913-26-432-020 6/10/2011 $150.00 201105923 Grass / Weeds 6/11/2011 640 BOSTON AVE WILLIAMS, NATHAN J 8913-13-108-020 6/15/2011 $85.00 201105936 Grass 1 Weeds $7,927.75 Page 10 Mayor BUCK CLARK CITY OF WATERLOO, IOWA COMMUNITY DEVELOPMENT 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 291-4429 Fax (319) 291-4431 CITY OF WATERLOO Council Communication COUNCIL City Council Meeting: September 26, 2011 MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD Al -Large STEVE SCHMITT Alt -Large Prepared: September 21, 2011 Dept. Head Signature: Community Development D. J ty Director # of Attachments: CAPER Document SUBJECT: B -10 -MC -190008 and M -10 -DC -190206 Consolidated Annual Performance and Evaluation Report (C.A.P.E.R.) Submitted by: Nancy Gulick, Community Development Coordinator tines Recommended City Council Action: We request your authorization to submit the C.A.P.E.R. to the U. S. Department of Housing and Urban Development before September 30, 2011 for review. Summary Statement: The FY2011 Consolidated Annual Performance and Evaluation Report (C.A.P.E.R.) covers CDBG and HOME Program activities administered by the City of Waterloo, Community Development office for the period July 1, 2010 through June 30, 2011. A 15 -day public comment period began August 30th and ended on September 14, 2011. The Community Development Board held their public hearing on Tuesday, September 20, 2011 to review the C.A.P.E.R. No additional comments were received from the public. Expenditure Required: None. Source of Funds: CDBG and HOME Program Funds. Background Information: This is a YEARLY submission on the progress of program activities and a HUD reporting requirement. RDJ-an JaANN-N1YEARDATAIC.A.P.E.R1B10-FY20111Council Communication -CAPER Submission.doc Attachment EOUAL HOUS[NG OPPORTUNITY CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer City of Waterloo, Iowa CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT FY 2011 (CAPER) July 1, 2010 — June 30, 2011 B -10 -MC -190008 (CDBG Program) M -10 -DC -190206 (HOME Program) Prepared by COMMUNITY DEVELOPMENT BOARD (319) 291-4429 Mayor BUCK CLARK COUNCIL MEMBERS 1,0 0000 aaaaaaaa DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GE TTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large S !EVE SCHMITT At -Large COMMUNITY DEVELOPMEKT 620 Mulberry Street, Carnegie Annex Y Waterloo, IA 50703 • (319) 291-4429 Fax (319) 291-4431 August 29, 2011 Mr. Tim Severin, Director CP&D Division U. S. Department of Housing and Urban Development Edward Zorinsky Federal Building - Suite 329 1616 Capitol Avenue Omaha, Nebraska 68102-4908 RE: FY2011 (Program Year 2010) Consolidated Annual Performance and Evaluation Report B -10 -MC -190008 and M -10 -DC -190206 Dear Mr. Severin: Fiscal year 2011 saw us returning more to "normal" activities. We are almost finished with housing rehabilitation repairs from the disasters of 2008 using supplemental CDBG funds, and we are completing our last housing unit from the flash flooding of 2010 using State of Iowa funds with the Iowans Helping Iowans Program. Our Homelessness Prevention and Rapid Re- housing Program allocation is almost depleted. We were awarded Neighborhood Stabilization Program funds for the initial round, and just received an award notice that Waterloo was granted $904,000 for our "Revive All Five" project using NSP3 funds. We will rehabilitate housing units owned by the City and sell them to low-income buyers as well as use some funding for slum and blight removal. The rehabilitations will take place in the near downtown area where we have new construction and rental rehabilitation already in progress. We have been targeting this area for many years, and the NSP3 funds will help us show a marked improvement in this area. Our "normal" activities of down payment assistance, tenant -based rental assistance, and public services such as Neighborhood Services and Consumer Credit Counseling Services continue. We had a new public service this year, Eye of the Needle, which assisted homeless persons and those re-entering from the prison system with clothing and transportation costs. In addition, we assisted eligible clients with emergency repairs on their homes, provided weatherization assistance, assisted residents with handicap accessible ramps, and funded a sidewalk repairs program. Our challenge continues to assist eligible clients with less funding. We again allocated funds towards the building of the Northeast Iowa Food Bank. Our Board has committed $50,000 per year for four years to assist with a new warehouse. Construction for this project should start this fall. EQUAL NOIi N OPPORTIUrafY CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! M Equal Opportunity/Affirmative Action Employer Mr. Tim Severin August 29, 2011 Page 2 The HOME program continues to help Waterloo citizens become homeowners. Iowa Heartland Habitat for Humanity is our Community Housing Development Organization (CHDO) and uses HOME funds for site preparation for new construction single-family homes. Iowa Heartland Habitat for Humanity clusters these units together to improve the overall neighborhood. They completed three homes in Waterloo this year. Our down payment program was not utilized as much this year as in past years. The economy and unemployment contributed to this downturn. Tenant -Based Rental Assistance helped 26 low-income households with a security deposit and first month's rent. HOME funds were used for two Low Income Tax Credit Projects. Unity Square was a new construction, multi -family rental completed in the fall of 2010. Liberty Manor Apartments is a Section 8 based senior rental facility that was updated. We continue to require any subrecipients to utilize the HUD outcome -reporting format. We did not experience any problems with accomplishment reporting. The HUD funds we receive help leverage other funds that enhance our programs in the City. We have applied for Healthy Homes Lead Grant funds to stretch our CDBG rehabilitation funds. Our goal for fiscal year 2012 is to achieve continued progress with additional new housing construction, more rehabilitation and increased participation in all our programs. We will continue to look for additional funding sources to help our Waterloo families with assistance. Sincerely, Nancy Gulic Community Development Coordinator J:\NANCY-Glcaper\Caper 20111CAPER 2011 Executive letter.doc cc: Noel Anderson, Community Planning & Development Director CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) - FY 2011 Program Year 2010 B -10 -MC -190008 and M -10 -DC -190206 July 1, 2010 -June 30, 2011 CITY OF WATERLOO, IOWA GENERAL ASSESSMENT 1. Assessment of one-year goals and objectives This fiscal year, our accomplishments were obtained using the balance of our CDBG-R funds, CDBG supplemental funds for the flood victims, Iowans Helping Iowans funds through the State of Iowa for flash flood victims and our CDBG and HOME funds. Each agency that was awarded funding was required to submit a report summarizing their goals and the outcomes they achieved by the end of this year. We completed 32 housing units this year using CDBG, CDBG-R, HOME and Lead Grant funds so that we met our Lead Grant benchmarks. As of June 30, 2011, we had one 2008 flooded house left to complete, and four Iowans Helping Iowans flooded houses left to finish. We funded a down payment assistance program, but saw a significant drop in the number of houses purchased through our program. Since housing sales in Waterloo are down, and the economic conditions did not improve this past year, we anticipated a drop in this program. We are doing some demolition work to remove slum and blight in the City, but have not completed all we want to do with this project. We will continue to invest time and money to clean up blighted areas in the City to enhance our neighborhoods. The City has been awarded Neighborhood Stabilization Program (NSP) and NSP3 funding. We partnered with Iowa Heartland Habitat for Humanity utilizing our NSP funds for rehabilitation of foreclosed homes, and demolition and then new construction on homes to improve neighborhoods. Our NSP3 funds were recently awarded, and we will use this source of money for our "Revive All Five" project. In the near downtown area, we will rehabilitate two existing townhouses for resale, and rehabilitate three other units that the City owns in this neighborhood. This same area has a rental rehabilitation program right now using EDI funds, and we have three new construction homes, with two more planned, in the area using CDBG Supplemental funds as a result of the flood of 2008. This project will enhance the area that we have been working to improve. 2. Changes to the program as a result of experiences We continue to use the HUD website for income determination and require our subrecipients to use the same. We are striving to have all of our subrecipients utilize all their funds in the fiscal year they are allocated. During fiscal year 2011, the majority of our funding was for owner -occupied rehabilitation. We have applied for additional funds through the Office of Healthy Homes for lead paint removal in housing units, as well as moving towards a healthy homes approach for all of our rehabilitation. Our CDBG and HOME funds were drastically reduced for FY2012, so we continue to explore other funding options for our programs. A loan program for rehabilitation projects is being reviewed. CAPERPY20I0.doc I 8/27/2010 3. Actions taken to Affirmatively Further Fair Housing The Waterloo Community Development Board follows an Affirmative Marketing Policy with regard to its programs. The elements of this policy are as follows: • Informing the public, potential renters, and potential owners about federal fair housing laws and affirmative marketing policies • Informing potential renters of vacancies in properties improved with Rental Rehabilitation or other federal funds • Keeping records of advertisements and other efforts to inform the public • Special outreach through community centers and media serving the minority community • Taking corrective actions if goals are not met In fiscal year 2011, the following actions were taken: • Nine Fair Housing Community Outreach activities that specifically addressed Fair Housing Enforcement to affirmatively further fair housing were sponsored by the Human Rights Commission -Five activities were to organizations, businesses, and other entities classified as housing provider -Four activities were outreach and education provided to the general public • Training on Fair Housing for the Community Development staff and Board members was completed • Eleven Fair Housing complaints were processed to closure • Three cases were successfully conciliated and contained public interest terms to affirmatively further fair housing The City of Waterloo's Fair Housing Action Plan is described in our Impediments to Fair Housing that was completed in September 2009. We benefited minority populations in the City through rehabilitation and down payment assistance. Down payment assistance must be in the Consolidated Urban Revitalization Area (CURA). The CURA is made up of census tracts 1, 2, 3, 4, 5, 7, 8, 9, 17.01, 17.02, and 18. The minority population makes up 45 percent of these census tracts combined. Our rehabilitation program is targeted in the Brownfields neighborhood area that is mostly census tract 7 and has a minority population of 73 percent. In addition, new construction multi -family structures must meet American National Standards Institute (ANSI) and International Code Council (ICC) accessibility standards. The Waterloo Community Development Board also cooperates with efforts by the Waterloo Human Rights Commission and the Iowa Civil Rights Commission to enforce fair housing laws. The CDBG and HOME subrecipients were provided written materials and were instructed with regard to their responsibilities concerning Equal Housing Opportunities CAPERFY2010.doc 2 8/27/2010 advertisements and gathering fair housing information requirements in the keeping of waiting list applications. Policy statements and outreach materials were reviewed by the City's Human Rights Commission and fair housing statements added where missing. Subrecipients of projects receiving HOME and CDBG funds were monitored regarding their efforts to involve MBE/WBE contractors. Assistance was provided in the form of lists of MBE/WBE contractors to recipients. Documentation of marketing efforts was made when taking bids and the results are collected and placed on file. Impediments to Fair Housing: The Community Development Board contracted Mullin and Lonergan Associates in April 2009 to complete the Impediments to Fair Housing Analysis. The report was completed in September 2009. • Impediment: Historical patterns of racial segregation persist in Waterloo Action this year: Directors of CDBG and the Waterloo Housing Authority have discussed ways to encourage Section 8 voucher holders to move to different neighborhoods. • Impediment: Black households earn significantly less than White households, thus limiting housing choice and location. Action this year: We have partnered with Iowa for Social and Economic Development, the State of Iowa targeted small business programs, Iowa Workforce Development and our rehabilitation program to investigate and provide employment and training opportunities for all residents. • Impediment: Members of the protected classes are underrepresented on appointed boards and commissions. Action this year: Councilman David Jones is the Boards and Commissions Chairperson and is working to recruit and select members of the protected classes. On the Community Development Board, three of the last four appointments are members of protected classes. • Impediment: Tracking the locations of housing project activities will allow for future comparisons between investment locations and impacted areas. Action this year: This information is tracked on the application form as well as on IDIS. • Impediment: Mortgage loan denials disproportionately affect racial and ethnic minority groups. Also, high cost lending affects racial and ethnic minority groups. Action this year: Down payment applicants are required to complete a home ownership class from a HUD -approved agency. These classes help our clients understand the mortgage process and hopefully will help with this impediment. • Impediment: Interviews with advocacy organizations reveal landlords Iack a comprehensive understanding of fair housing law. There is limited interaction and collaboration between lenders, landlords, realtors, the Human Rights Commission, Iowa Legal Aid and advocacy groups in addressing fair housing iss Action this year: A partnership is being created and expanded with the Waterloo Human Rights Commission and the Landlords of Black Hawk County, Inc. to be more proactive in educating landlords regarding fair housing. CAPERFY2010.doc 3 8/27/2010 • Impediment: The Waterloo Commission on Human Rights is being forced to reduce services due to funding limitations. Action this year: Staffing levels in our own CDBG Department has been reduced and replacements have not been accomplished. • Impediment: There is an inadequate supply of available information relative to accessible dwelling units for persons with disabilities. Action this year: The Waterloo Housing Authority has agreed to review and consider steps to implement better information through that department. • Impediment: There is limited awareness and use of universal design and visibility measures in building codes. Action this year: The new Building Official has been contacted and discussion is underway on requirements for new residential construction. 4. Action taken to address obstacles to meeting underserved needs Community Development provides interpretation services for Hispanic clients through a City employee at the Waterloo Public Library. In addition, interpretation for services for other languages is available on a needs basis though the University of Northern Iowa's Language and International Studies Program. 5. Leveraging Resources Many of the agencies we assist or have assisted also receive United Way funds from the community at large. These agencies include: • Northeast Iowa Center for Independent Living for bus passes for the disabled and accessibility projects- $30,190 • Christian Community Development for the House of Hope - $20,684 • Hawkeye Valley Area Agency on Aging for transportation, and special assistance to seniors - $70,780 • Jesse Cosby Neighborhood Center for outreach- $22,381 • Northeast Iowa Food Bank for various food programs - $175,637 • Operation Threshold for various programs - $46,059 • Pathways Behavioral Services for youth drug and alcohol counseling and the Junkman Knobel Center - $40,862 • People's Community Health Clinic for elderly dental care and interpretation services - $62,704 • Salvation Army for meals, shelter services, and comprehensive assistance - $207,634 • Seeds of Hope for domestic violence outreach and child advocacy - $62,246 • Cedar Valley Living -Angel House for transitional housing for women- $25,000 The CDBG funds we receive are coupled with Lead Grant funds to rehabilitate eligible homes in the City. Community Development was awarded this grant in October 2007. This is an outstanding program that uses federal funds to meet the needs of eligible clients and utilize funding in a productive way. HOME funds require a match contribution. This year, we received matching funds from Iowa Heartland Habitat for Humanity, Operation Threshold, our Tax Credit Projects and loan payments. Any agency CAPFRFY2010.doc 4 8/27/2010 that receives HOME funds is required to provide the 25% match. We continue to look for other sources of funding for our programs to enhance productivity. In addition, we used General Obligation bond funds allocated by the Waterloo City Council to eliminate slum and blight by demolishing structures for ineligible CDBG applicants to improve neighborhood appearances. MANAGING THE PROCESS Actions taken to ensure compliance with the program and comprehensive planning requirements Community Development provides a training session at the start of a program year that requires mandatory attendance by all subrecipients. During this training, an overview is provided on the federal requirements, income guidelines, and general information. Each agency is encouraged to "ask before doing" if they are not familiar with federal guidelines. We also incorporated the Outcome Performance Measurement component during this training to help us comply with HUD's desire to better measure the impact of our programs. An on-site monitoring visit is completed with each subrecipient in the program year. During this visit, the project progress, financial information and project files are reviewed. A follow-up letter is sent to the agency, and any corrections that need to be made are documented. We also provide a training session before applications are issued to provide information about the requirements to participants. CITIZEN PARTICIPATION I. Citizen comments Public Hearings are held throughout the program year to provide citizens a chance to comment on projects. Various projects provide a short survey for participants to fill out. We use these surveys and comments to improve individual projects. The draft CAPER is made available for public review and comment at the Waterloo Community Development Office, the City Clerk's office, and the Waterloo Public Library. Notices for the reviews and comment periods are published in the Waterloo/Cedar Falls Courier. A summary of comments received, if any, are included in this report. 2. Identifying the Federal funds The grant funds invested and geographic locations are provided under each project's accomplishments in this report. INSTITUTIONAL STRUCTURE Actions taken to overcome gaps in institutional structures and enhance coordination This year, the Community Development Department was responsible for the annual Point in Time Homeless Survey. We attended meetings of the Local Homeless Coordinating Board to assist in the coordination of housing and homelessness. Staff also attended meetings of the Disaster Recovery Community Organizations Active in Disaster (COAD) CAPE12FY2010.doc 5 8/27/2010 after the 2010 flash floods in Waterloo. This group brought together all the organizations that were able to assist our citizens either financially or emotionally. MONITORING 1. The manner and frequency that activities are monitored Agencies are monitored monthly when they provide documentation for reimbursement of expenditures. On-site monitoring is done at least once throughout the year, and more often when necessary to ensure compliance for the agencies receiving funds on programs we oversee internally. Verification of income at each location is done at monitoring time. At least three individual files are reviewed for correct source documentation. Legal documents are recorded on each property assisted to ensure longterm affordability, if required by the program. We work closely with the Building Inspections Department to ensure that properties assisted meet city building codes. 2. Results of monitoring including improvements Overall, the agencies funded with CDBG and HOME funds have been receptive to monitoring requirements. As stated before, a mandatory training session is held so the agencies are aware of compliance rules. Any "findings" with the agencies are corrected and documented in their file. The City finished its annual monitoring inspections on various HOME -funded projects completed in previous years. Monitoring will continue over the required time frame for any rental unit designated as HOME -funded. The monitoring time frame is determined by calendar year instead of fiscal year to assist the agencies that report to the State of Iowa. The City completed HQS and rehabilitation standards inspections at the following locations: four inspections at 627 Sycamore Street (Marsh Place), seven inspections at 1311 Prospect (Highland Park Apartments), seven inspections at 515 Stokes Drive (Stokes Senior Housing) and four inspections at 200 E. Arlington (Roosevelt Apartments). In addition, audit, insurance, income and marketing documentation were received from each rental site. 3. Self-evaluation Housing issues continue to be the number one focus of the Community Development Board. We fund rehabilitation programs, a handicap ramp program, repairs to sidewalks, and community service organizations when funding is available, We strive to assist the greatest number of eligible clients as effectively and efficiently as possible. This year, we completed rehabilitation and lead remediation on 32 housing units using CDBG funds and our Lead Grant. We require agencies that receive funding to set goals and report on their progress annually as part of outcome performance reporting. Iowa Heartland Habitat for Humanity completed four new construction homes in Waterloo and Cedar Falls with another three units underway. We also assisted homeowners through our sidewalk repairs program in fiscal year 2011. Because these efforts enhance entire neighborhoods, more young families are drawn to the area and as a result, take ownership of their neighborhood. CAPERFY2010.doc 6 8/27/2010 LEAD-BASED PAINT Actions taken to evaluate and reduce lead-based paint hazards CDBG activities included efforts to reduce the risk of exposure to lead-based paint for the households served. Lead-based paint hazard notices were provided to owners and/or tenants for all applicable HOME or CDBG rehabilitation projects. Testing for lead- based paint in children was conducted by the Black Hawk County Health Department. They also assisted in the supervision of abatement procedures where lead hazards and /or an elevated blood lead level child were identified. The City of Waterloo was awarded a $1.5 million grant in October 2007 to assist us in evaluating and reducing lead paint hazards. Our grant funds are used for community outreach, education, and training for contractors and citizens on lead safe practices as well as lead remediation. This program has a tremendous impact on our ability to assist homeowners. Our Board has adopted policies that require each housing rehabilitation activity completed to use abatement or interim controls for lead-based paint hazards. We partner with the Black Hawk County Health Department to perform risk assessments and clearance testing on each housing unit. Waterloo has a very high number of older homes that require extensive rehabilitation to make them safe and sanitary. In conjunction with our Lead Grant, we were allocated relocation funds while work was being done on the housing unit. Our temporary relocation policy is to financially assist the household and require them to stay in a lead safe unit during relocation. We have done temporary relocation this fiscal year for lead rehabilitation, and no problems have occurred with any relocation. We have applied for funding through the Healthy Homes Program for additional Lead Grant funds. This funding also included a request for us to implement a "healthy homes" approach to our rehabilitation units. We will be moving towards this approach by checking for radon, asthma triggers and mold as well as safety issues. This is a good fit for our existing rehabilitation program since we already address lead paint and safety concerns. HOUSING HOUSING NEEDS AND SPECIFIC HOUSING OBJECTIVES Actions taken to foster and maintain affordable housing The City of Waterloo and the City of Cedar Falls have renewed their consortia agreement to further safe, sanitary housing in the Cedar Valley. Community Development Block Grant and HOME funds were used for rehabilitation, emergency repairs, weatherization, and down payment assistance. The largest allocation of funds went toward the rehabilitation program managed by the City. Other funding for affordable housing was provided for demolition of infeasible structures, credit counseling, handicap ramps, new construction through our CHDO, and rental deposits. CA.PERFY2010.doc 7 8/27/2010 The Community Development down payment assistance program provided the opportunity for qualifying individuals to purchase a home within the Consolidated Urban Revitalization Area (CURA). Iowa Heartland Habitat for Humanity provided new construction housing units, and we contributed toward the construction of a new warehouse for the Food Bank. The Waterloo Housing Authority's down payment assistance program filled the void for persons who have unique circumstances and want to purchase a house. Through their work in the community, they are able to contact persons that conventional outreach does not access. We are active members of the Cedar Valley Housing Coalition and the Black Hawk County Local Homeless Board. The Coalition's mission is to attract and educate potential first-time homebuyers and new homeowners about community programs that specialize in the home buying process, financial assistance, information on grants and post -purchase activities. The Homeless Board meets to discuss transitional housing, permanent housing, and emergency housing sources for our homeless population. This fiscal year, we continue to allocate Homelessness Prevention and Rapid Re -housing Program (HPRP) funds to Operation Threshold to assist those individuals or families that, without this assistance, would be homeless. We also allocated CDBG funds to House of Hope, a women with children transitional housing group, and to Cedar Valley Hospitality House, a daytime homeless shelter. A. Down Payment Assistance - New Construction in Target Area Resources Invested: $0 in HOME funds. Activity undertaken: The Community Development Board wanted to provide an incentive for purchase of new construction homes in the targeted neighborhoods. This program is in its seventh year and no funds were expended because of the new construction program sponsored by the Iowa Department of Economic Development. This activity will be closed and the funds allocated to another activity. B. Down Payment Assistance through Community Development Resources Invested: $7,898 in HOME funds. Activity Undertaken: Ten local lenders offer a portfolio loan product. A review meeting was held during the fiscal year to see if any changes should be made to the program. Eligible applicants can receive the funds necessary for down payment after they provide one percent of the cost. The housing unit must be located in the CURA. We continually strive to improve our program to assist qualified clients. Income verification is done by third party documentation for this activity. Leveraging: $ 264,283 in mortgage funds this fiscal year. $ 4,823 in homebuyer funds this fiscal year. $ 5,970 in other funds this fiscal year. CAPERFY2010.doc 8 8/27/2010 Households Assisted: Number of Households Assisted Income- 0-30% AMI Income- 31-50% AMI Income- 51-60% AMI Income- 61-80% AMI Single, non -elderly Single, elderly 4 0 1 1 2 1 0 Male Head of Household Female Head of Household 2 -parent Household Other White African- American Hispanic 0 2 2 0 4 0 1 Geographic Distribution: All properties are located within the CURA. See map. C. Rehabilitation of owner -occupied structures Resources Invested: $760,036 in CDBG funds, $237,160 for lead remediation in single- family homes, $1,295 in HOME fiends, $1,568 of CDBG-R funds, and $6,719 EDI funds for the energy efficiency program. Activities Undertaken: The Waterloo Community Development Board completed 32 units in fiscal year 2011 using CDBG, CDBG-R, and Lead Grant funding. Seven housing unit were completed using EDI funds to make the home energy efficient. The housing units were rehabilitated to meet the City of Waterloo's Minimum Housing Code, which exceeds Housing Quality Standards. The maximum expense per unit has increased due to the age of the units in the targeted neighborhood and the additional requirements for lead-based paint safety practices. Income verification is done by third party documentation for this activity. A map is included indicating homes that were rehabilitated. Geographic Distribution: The housing rehabilitation program is citywide, but our targeted neighborhood is in census tracts 7, 8, 18, and 19. The EDI energy efficiency program is specific for the Brownfields targeted neighborhood. Lead -only rehabilitation is citywide on a housing unit that has a lead poisoned child. Leveraging: See resources invested. Households Assisted: CDBG/Lead/CDBG-R fundin White African- American Hispanic Female Head of Household 1-2 person 3-4 person non -elderly 5+ person Non - Elderly 19 10 3 19 4 15 13 CAPEAFY2010.doc 9 &/27/2010 Census Tracts CT CT CT CT CT CT CT CT CT CT CT CT CT CT 2 3 4 5 8 9 10 14 15.02 16 17 17.01 17.02 19 5 1 1 3 3 1 2 1 1 4 1 4 3 2 Income Level 0-30% AMI 31-50% AMI 51-60% AMI 61-80% AMI 3 12 7 10 EDI funding -Energy Efficient Whi te African- American Hispanic Female Head of Household 0- 30% AMI 31- 50% AMI 51- 60% AMI 61- 80% AMI Census Tracts 2 4 1. 7 2 2 1 2 7&8 D. Demolition of structures infeasible for rehabilitation and commercial buildings Resources Invested: $55,665 from EDI funds, $130,113 from G.O. Bond funds, and $66,784 CDBG funds. Activities Undertaken: The Waterloo Community Development Board completed the demolition of 11 housing units, four garages, and three sheds using General Obligation (G.O.) bonds. General Obligation bond funds are local funds used when the demolition does not meet CDBG guidelines for use. Four garages, two housing units and four foundations and concrete pads were demolished using EDI funds this fiscal year. Two of the housing units and the four garages were in the Neighborhood Revitalization Strategy Area. In addition, an asbestos survey and asbestos removal was completed at four units on Lafayette Street using EDI funds. We have since been awarded NSP3 funds to rehabilitate these units. Community Development Block Grant funds were used for the asbestos survey and asbestos removal from the former Van Eaton School. The site is being cleared for potential residential new construction. Income verification for use of Block Grant and EDI funds is done by self -certification or rehabilitation referrals. Iowa Code Chapter 657A has been a key tool in going after dilapidated homes and acquiring clean title to them. Geographic Distribution: Citywide. Leveraging: See resources invested. E. Emergency Repair for owner -occupied structures Resources Invested: $120,974 in CDBG funds and $80,829 in CDBG-R funds Activities Undertaken: The Waterloo Community Development Board assisted 39 single-family, owner -occupied units with Emergency Repair Grants to help address housing deficiencies that were threats to the health and safety of these households. The CA,PERFY2010.doc 10 8/27/2010 Community Development Board set a limit of $4,000 per unit. The homeowner must participate in the cost when it exceeds that amount. We also take advantage of our energy company's rebate program for furnaces and water heaters and use the rebates as program income. Income verification is done by third party documentation for this activity. CDBG-R funds were used for roof replacements. Geographic Distribution: Citywide. Leveraging: $37,388 in owner funds. Households Assisted: White African- American Hispanic Female Head of Household 1-2 person elderly 2-4 person 5+ person Single 23 14 2 31 16 15 2 6 Income- 0 -30% AMI Income- 31-50% AMI Income- 51-60% AMI Income - 61-80% AMI 8 19 3 9 Census tracts CT CT CT CT CT CT CT CT CT CT CT CT CT CT CT CT 3 4 5 8 9 10 12 14 15.01 15.03 16 17.01 17.02 18 19 29.01 2 1 4 3 2 3 1 1 1 4 2 4 4 3 2 2 F. Remove Lead -Based Paint from homes with children less than six years old Estimated Target: The City has a benchmark of making 96 housing units lead safe during the 36 -month HUD grant that was awarded in October 2007. However, because of the disasters of 2008, we were granted an extension to October 2011 to meet our benchmarks. In addition to making 96 homes lead safe, we will complete 115 risk assessments, 50 educational sessions will be held, and lead safe training will be provided during 12 scheduled sessions. The grant award is $1,510,597 with CDBG, CDBG-R, and BEDI funds used to meet the match requirement. Benchmarks for the Lead Grant have been met to date, and another application for funding was completed in June 2011. Resources invested: $361,288 HUD Lead Grant funds Activities undertaken: Funding was used for personnel costs, marketing materials, risk assessments, training, and rehabilitation. During this fiscal year, 32 housing units were made lead safe using the Lead Grant funds. In addition, 37 lead assessments were completed, 10 outreach and education activities have taken place, and we held two lead paint -training sessions for contractors, renters, and landlords. Income verification is done by third party documentation for these activities. CAPERFY2010.doc 11 8/27/2010 Geographic distribution: Citywide with emphasis in the Brownfields and We Care/Unity Neighborhoods. The HUD Lead Grant requires the household to have children less than six years old residing or spending a significant amount of time in the home. See Census Tract information under the rehabilitation activity. G. Down Payment Assistance grants for purchase of single-family structures to first-time homeowners who have completed a home ownership -training program Resources Invested: $12,776 in Waterloo Housing Authority Section 8 Reserve funds. Activities Undertaken: The Waterloo Housing Authority authorized the establishment of a fund to assist first-time homebuyers with down payment assistance. The families must have completed a homebuyer training program and be able to get a loan. Referrals come from the housing assistance down payment program, community agencies, local civic and charitable organizations, lending institutions, realtors, or interested individuals. Four households received grants at an average award of $3,194 for down payment assistance during this period. Income verification is done by third party documentation for this activity. Households Assisted: Single Female Head of Household Single Male Head of Household Married couple with children White African - American 2 1 1 4 0 Geographic Location: Citywide. These purchases were scattered citywide, but due to the limited financial resources of eligible grantees, they are located in low- to moderate - income neighborhoods. H. Iowa Heartland Habitat for Humanity Estimated Target: Acquisition and site preparation for lots for construction of new homes for income eligible households. Resources Invested: $64,698 of HOME CHDO funds. Activities Undertaken: Property preparation or purchase of lots was accomplished with HOME funds on four parcels for new construction. Habitat completed three homes in Waterloo and one in Cedar Falls and started three others this fiscal year with their CHDO allocation from Waterloo and HOME funds through the City of Cedar Falls. Income verification is done by third party documentation for this activity. Geographic Location: The units completed are located at 659 Lunar Lane, 330 Oneida and 1218 Bauch in Waterloo, and 2020 Tremont Street in Cedar Falls. The units in CAPERFY2010.doc 12 8/27/2010 progress are at 600 South View and 255 Jackson in Waterloo, and 1016 Lantz in Cedar Falls. I. Northeast Iowa Center for Independent Living Resources Invested: $10,000 CDBG funds. Activities Undertaken: This funding was allocated to Northeast Iowa Center for Independent Living to construct temporary handicap accessible ramps at single-family homes. Five ramps were completed this fiscal year. Any materials from ramps that have been removed will be recycled for future use. The average cost per ramp is about $2,000. Income verification for this program is done by third party verification or self- certification. elfcertification. Geographic Location: Ramps are at 402 Peek Street, 1601 W. l ltn Street, 817 Beech Street, 2426 W. 7th Street and 89 Newell Street. Leveraging: Many volunteer hours are spent constructing the ramps. J. New Construction housing in Cedar Falls Resources invested: $48,321 HOME funds (consortium allocation). Activities Undertaken: Lot purchase and infrastructure for Iowa Heartland Habitat for Humanity homes. See City of Cedar Falls annual report for other information. K. Operation Threshold Weatherization Plus Program Resources Invested: $21,526 CDBG funds. Activities Undertaken: CDBG funds were used to assist eligible homeowners with weatherization projects. Funds were used to repair housing in order to leverage State Weatherization Assistance Program funds. The goal was to reduce heating and cooling costs, particularly for the elderly, disabled, and children. This activity has been a good collaboration between Operation Threshold and our rehabilitation program to assist more housing units. Income verification for this program is done by third party verification. Geographic Location: 1241 Sheerer and 1285 Ackermant Leveraging: Weatherization Assistance Program funds of $17,517 from the Department of Energy, Low -Income Housing Energy Assistance Program, and utility companies. CAPERFY2010.cdoc 13 8/27/2010 White 1-2 person elderly Related 2 -parent 2 1 Income - 0 -30% AMI Income - 31 -50% AMI Income - 51 -60% AMI Income - 61 -80% AMI 1 1 L. Unity Square Apartments Resources Invested: $282,993 HOME funds. Activities Undertaken: This tax credit project was completed in the fall of 2010. Two- story wood frame townhouses were constructed for 40 families. The space includes a play area for children and serves families with incomes at 40-50% AMI. Units include 2, 3 and 4 bedroom units. There are 15 floating HOME units and 8 units designated for homeless persons or families as well as 4 units that are Section 504 accessible. Geographic Location: comer of Newell and Mobile Streets in Waterloo Leveraging: State of Iowa HOME funds -$1,100,000 Other federal funds -$1,528,528 State/local funds- $50,000 Owner cash - $150,005 Private grant- $696,155 Tax Credits- $5,829,174 M. Liberty Manor Apartments Resources Invested: $87,500 in fiscal year 2010 and $87,500 in fiscal year 2011 of HOME funds Activities Undertaken: This project included purchasing and updating one -bedroom apartments for tenants eligible under the HUD Section 8 program guidelines and are 62 years and older. Disabled individuals who are under the age of 62 are also eligible if they qualify for one of the six available handicapped accessible units. The project has 57 one - bedroom units and includes a laundry facility, community room, patio and small salon. Geographic Location: 1119 Kent Circle, Waterloo Leveraging: Tax credits- $2,136,960 Mortgage- $857,800 Federal Home Loan Bank- $399,000 State of Iowa HOME funds- $900,000 CAPERFY2010.doc 14 8/27/2010 PUBLIC HOUSING STRATEGY Actions to improve public housing and resident initiatives The City of Waterloo utilized the Capital Funds Program through HUD to make improvements to Ridgeway Towers. The Housing Authority was designated as a high performer. The Waterloo Housing Authority affords the tenants an option of purchasing a home with their Section 8 assistance rather than renting. The home ownership option is limited to three percent of the total Section 8 voucher program budgeted by the Authority in any fiscal year, excluding disabled and elderly families. These programs enhance the ownership capabilities and strengthen home ownership in the City of Waterloo. A. Section 8 Vouchers Resources Invested: $4,695,972 HUD Section 8 and Public Housing. Activities Undertaken: Homeownership voucher, down payment program, FSS program, Section 8 vouchers, and the Money Smart Training -Teachers Partnership program. Geographic Location: Citywide. Households Assisted: 75 percent of the families served by the Section 8 voucher program must be in the Very Low Income category to be admitted to the Section 8 program. 1056 vouchers are authorized and 99.9% are submitted to Public Housing Information System (PIC). Tenants -Active and Inactive for fiscal year 2011 Hispanic White African- American Asian American Indian Male Head of Household Female Head of Household 11 393 566 3 5 151 827 B. Support of application by the Waterloo Housing Authority for Capital Fund Program (CFP) funds for improvements to its 50 unit Public Housing elderly complex at 225 W. Ridgeway Avenue Estimated Targets: 50 units. Activities Undertaken: The needs of the elderly public housing are currently being met through the use of Operating Revenue Reserves and a grant for Capital Fund Program (CFP). The Housing Authority has received and implemented Rents Capital Fund Program grants from HUD to provide services to assist elderly persons. Resources Invested: $2,292 operating subsidy. Leveraging: N/A CAPERFY2010.doc 15 8/27/2010 Geographic Location: 225 W. Ridgeway Avenue. Households Assisted: Households Assisted White African- American Other 50 48 1 1 C. Waterloo Housing Authority Voucher Homeownership Program Activities Undertaken: The Authority used its Section 8 vouchers for this program. The Program permits eligible participants in the Section 8 Housing Choice Voucher Program the option of purchasing a home with their Section 8 assistance rather than renting. Resources Invested: Assisted 21 families this year. Leveraging: N/A Geographic location: Citywide. BARRIERS TO AFFORDABLE HOUSING Actions to eliminate barriers to affordable housing The City of Waterloo provides an emergency repairs program for owner occupied housing units to enable low-income and elderly or disabled persons to maintain homeownership. HOME funding was awarded to Operation Threshold to provide a Tenant -Based Rental Assistance program. These funds were used to assist clients with rental deposits and 70 percent of their first month's rent to ease that burden. A. Emergency repairs for owner occupied structures to enable low-income elderly or disabled persons to maintain homeownership Activities Undertaken: See Housing Needs letter E. We assisted 16 elderly 1 -2 -person families this year. B. Tenant -Based Rental Assistance Resources invested: $20,000 of HOME funds. Activities Undertaken: TBRA provided renters with deposit and 70 percent of their first month's rent through Operation Threshold. Twenty-six households, including 27 children, were served with this program using HOME and United Way funding. Assisted clients must be enrolled in Operation Threshold's FaDSS Program. The FaDSS Program promotes family self-sufficiency, protects children, and facilitates change that produces stable and thriving families. FaDSS strives to help families gain the knowledge and CAPER Y2010.doo 16 8/27/2010 resources to become self-sufficient and build strong, safe families. TBRA meets these program goals by providing rental assistance to families in housing crisis. Operation Threshold partners with homeless shelters to assist their clients into rental units helping them move from homelessness into safe, sanitary rental units. Income verification is done by third party documentation for this activity. During the year, a single father with two young children came to Operation Threshold for assistance. His girlfriend had recently left the family and moved to another state. The client did not have any family or friends in the area to assist him since he was not originally from Waterloo. He moved into the homeless shelter, and with TBRA funds was able to find a safe, decent, and affordable apartment for his family. Leveraging: $12,725 of matching funds from Cedar Valley United Way and $5,063 tenant contribution. Households Assisted 0-30% income level 30-50% income level 26 13 12 African- American White Related/ Single parent Other Single, non- elderly Elderly 21 5 14 5 5 2 HOME/AMERICAN DREAM DOWN PAYMENT INITIATIVE 1. Assessment of relationship of HOME funds to goals and objectives The use of HOME assistance has been well targeted to those low-income households most in need of housing improvement, including low-income tenants, and those making the transition from renter to owner. This fiscal year, we continued to provide new construction for low-income families through our CHDO allocation to Iowa Heartland Habitat for Humanity. Homeownership programs supported by HOME and local lenders was very slow this year. The economy and lack of a tax credit stimulus product saw our down payment assistance program decrease in numbers. However, we will continue to provide the program in fiscal year 2012 in hopes that the economy will improve and we can provide assistance to first time homebuyers. The number and types of households served is reported at each program evaluation. 2. HOME Match Report The HOME match report HUD -40107-A is included in this report. Source documentation is kept in our office. CAPERFY2010.doc 17 8/27/2010 3. HOME MBE and WBE Report Part III of HUD form 40107 to report contracts and subcontracts with Minority Business Enterprises (MBE's) and Women's Business Enterprises (WBE's) is included in this report. Outreach to minority- and women -owned businesses is provided by: • Requiring mandatory contact by primary contractors who utilize a certified list of MBE and WBE contractors. These contractors often have dual certification with the State of Iowa's Targeted Small Business Program. • Occasionally sending courtesy project notices through memo or newsletters. • Telephoning contacts • Coordinating with City Departments to ensure contact with and utilization of MBE and WBE firms on city -related projects pursuant to the City's Contracting Policy and educating new staff of our program. • Relying on the City of Waterloo's Contracting Policy to set the tone and process for MBE and WBE participation even in non -city projects. • Expanding our partnerships with Operation Threshold, a Community Action Agency, Green Iowa AmeriCorps, the University of Northern Iowa and Iowa Workforce Development. These agencies are all instrumental in providing services to small and minority and women owned businesses. Different levels of training and certifications in entry-level construction were offered. Iowans for Social and Economic Development offered business development training in the administrative field. • Offering a Jobs Fair that will concentrate on employment and training in the building and road construction industry this fall or early spring. 4. Assessments The City has completed its annual monitoring inspections on various HOME funded projects from previous years. Monitoring will continue through the required time frame for any rental unit designated as HOME funded. Annual requirements include income verifications, marketing tools, insurance coverage, audit or financial report, and inspections of the properties. This year, inspections were completed at 627 Sycamore Street (Marsh Place), 1311 Prospect (Highland Park Apartments), 515 Stokes Drive (Stokes Senior Housing) and 200 E. Arlington (Roosevelt Apartments). After minor repairs, all units passed their inspections. HOMELESS HOMELESS NEEDS AND HOMELESS PREVENTION ELEMENTS Actions taken to prevent homelessness and address the needs of homeless persons One of the activities that Community Development staff participated in was the Black Hawk County Homeless Coordinating Board (LHCB), which met regularly to provide communication between the numerous agencies serving the needs of the homeless in Black Hawk County. The LHCB has 55 members representing 45 different agencies. CAPERFY2010.doc 18 8/27/2010 Six board meetings and subcommittee meetings were held this year. As a result of the review of homeless funding applications, and consistent with the housing needs of the Comprehensive Plan, the City had three agencies that received Housing Assistance Payments (HAP) from the state. A. Improvements to existing transitional housing for single adults Resources Invested: State HAP $38,000 Operation Threshold $20,000 Salvation Army $13,000 Community Housing Initiatives Activities Undertaken: The State HAP funding listed above is used to maintain and improve the homeless shelters. Geographic Distribution: The Salvation Army sites are in Census Tract 1, Operation Threshold is in Census Tract 9, and Community Housing Initiatives apartments are at sites scattered around the City. Leveraging: N/A Households Assisted: Characteristics reported by the State of Iowa. B. Christian Community Development -House of Hope Resources Invested: $25,000 CDBG funds. Activities Undertaken: Fiscal year 2011 CDBG funds were used to assist this transitional housing facility for women with children. At the 306-308 Walnut Street location, a new laundry room was constructed, and at both this location and the 222 Walnut Street location, new carpeting was installed. Income verification for this program is presumed low-income. Geographic Location: 306-308 and 222 Walnut Street C. Homeless Prevention and Rapid Re -housing Program (HPRP) Resources Invested: $231,126 HPRP funds Activities Undertaken: In August 2009, the Community Development Board awarded the City's allocation of HPRP funds to Operation Threshold for homeless prevention. These funds were awarded to the City as a Substantial Amendment to our Consolidated Plan 2008(FY2009) Action Plan. The HPRP was authorized under Title XII of the American Recovery and Reinvestment Act of 2009. We awarded our funds to Operation Threshold to administer the program. Funds were provided for Homelessness Prevention and Homeless Assistance -financial assistance and housing relocation and stabilization CAPERFY2010.doc 19 8/27/2010 services. We also utilized funds for data collection and evaluation and administration. All funds will be distributed by September 2011. Geographic Distribution: These funds are citywide. Leveraging: N/A Households Assisted: Households assisted are reported quarterly in esnaps.com and federalreporting.gov. Through June 30, 2011, the total, unduplicated served was 344 persons and 190 households for homeless assistance and 505 persons and 217 households for homeless prevention. D. Cedar Valley Hospitality House Resources Invested: $0 in CDBG funds Activities Undertaken: Funds were awarded to the Hospitality House for renovation of a permanent site at 420 E. 9th Street. The work has not started yet because the site needed to be 504 compliant. Renovation is scheduled to begin using a removable, temporary ramp for handicap access. The Agreement has been extended to October 1, 2011. Geographic Distribution: 420 E. 9th Street, Waterloo Leveraging: none to date Households Assisted: In fiscal year 2011, 272 persons were served at the temporary facility. COMMUNITY DE VEL OPMENT COMMUNITY DEVELOPMENT 1. Assessment of relationship of CDBG funds to goals and objectives The use of CDBG assistance has been well targeted to those low -moderate income households most in need of housing improvement, including current owners, disabled homeowners, and low income households that need some emergency assistance. Homeownership opportunity programs supported by CDBG and HOME funds have been very successful in past years; however, the program was under utilized this year because of the economic downturn. HOME funds provided for a new construction multi -family rental unit (Unity Square Apartments Family Housing, LLC) and rehabilitation of a Section 8 facility (Liberty Manor Apartments) has helped us reach our goal of adequate and improved rental housing in Waterloo. CAPERF Y2010 .d o c 20 8/27/2010 2. Changes in Program Objectives No programming changes were made in fiscal year 2011. The Community Development Director continues to evaluate the forgivable loan rehabilitation program to see if a low- interest loan program should be developed to increase the funding available for projects. HOME technical assistance was provided to review our rehabilitation program for greater productivity and efficiency. 3. Assessment of efforts in carrying out planned actions The City of Waterloo has sought all the resources that the City indicated it would pursue. The City has provided the required certifications on consistency for programs that the City indicated it would support in a fair and impartial manner. The City herewith certifies that it did not hinder Consolidated Plan implementation by action or willful inaction. To help meet the needs of Waterloo, many participants have been involved and partnerships have been formed. This includes the citizens of Waterloo as well as City government, non-profit organizations, businesses, and other organizations. Through the effective use of partnerships, the program will continue to expand if funding allows. Once individuals, organizations and non -profits have been identified, their roles are merged with the comprehensive strategy. The strengths of each organization are heightened to meet the specific needs or demands of the clientele; therefore providing a greater pool of resources and programs. 4. Funds not used for national objectives All CDBG and HOME funds met national objectives. 5. Anti -displacement and relocation In conjunction with our Lead Grant, we were allocated relocation funds while work is being done on the housing unit. Our temporary relocation policy financially assists the household and requires them to stay in a lead safe unit during this time. We have done temporary relocation this fiscal year for lead rehabilitation. No problems have occurred with any relocation. No displacement has occurred this fiscal year. The Community Development Board approved an Anti -Displacement and Relocation Policy for any applicable CDBG, HOME or EDI project. 6. Low/moderate job activities There were no economic development activities undertaken where jobs were made available. 7. Low/moderate limited clientele activities In fiscal year 2011, two activities were funded that served a limited clientele that did not fall within one of the categories of presumed limited clientele low and moderate -income benefit. Those agencies documented household income at the time of entry into the activity funded. Limited clientele benefit was documented through third party income documentation or self -certifying verification. • Consumer Credit Counseling Services -third party documentation CAPERFY2010.doc 21 8/27/2010 • Eye of the Needle- self -certification 8. Program Income received Any CDBG or HOME program income received from loan payments or pay-offs of forgivable loans was reported and used before drawing down additional funds. A total of $36,393 was reported to HUD this fiscal year. 9. Prior period adjustments During this period, no prior period adjustments were done. 10. Loans and other receivables Community Development recorded 32 five-year forgivable loans totaling $814,246 and holds rehabilitation loans with a principal balance of $5,525.70 that will be paid off as loan payments or pay offs when the property is sold. There are currently five rehabilitation loans outstanding. No parcels or properties owned by Community Development were available for sale this fiscal year. We also recorded four forgivable loans for down payment assistance with a value of $7,598. There are six agencies that have HOME loans with a balance of $1,242,510 at the end of the fiscal year. 11. Lump sum agreements Not applicable. 12. Housing Rehabilitation The housing rehabilitation for the fiscal year is reported under the HOUSING title. 13. Neighborhood Revitalization Strategy Community Development received approval for a Neighborhood Revitalization Strategy in fiscal year 2006. Our benchmarks and progress are as follows: • Improve 100 housing units making them safe, decent, and sanitary per city code. In fiscal year 2011, two units in the NRSA were rehabilitated to be safe, decent and sanitary for a total of 25 to date. • Remove five deteriorated or dilapidated industrial or commercial structures. None were demolished this year. The total to date is five -goal achieved. • Decrease the unemployment rate for the entire NRSA by two percentage points to 10.5%. The estimated unemployment rate for the NRSA in fiscal year 2011 was estimated at 6.5% using ACS census tract information -goal achieved. • Demolish 20 dilapidated residential structures. This fiscal year, 3 dilapidated residential structures were demolished using CDBG and G.O. bond funding. The total to date is 64 -goal achieved. • Replace 20 removed residential structures with comparable housing. This year, Iowa Heartland Habitat for Humanity finished construction of two new units in the NRSA, and started two additional new construction units. This total is at 28 units -goal achieved. • Increase the number of jobs by 70 by assisting five new or existing businesses. This fiscal year, Operation Threshold moved their site location into the NRSA increasing jobs there by 72. However, 23 jobs were lost by six existing CAPERFY2010.doc 22 8/27/2010 businesses. Cumulus Media lost two jobs, but will be replacing them, Industrial Standard Tooling lost four jobs to John Deere Manufacturing but will be hiring to replace these persons, and Powers Manufacturing lost 11 positions. Cumulative total for this benchmark is 86 new jobs -goal achieved. • Increase public outreach and increase Community Policing by increasing the Citizen's Police Academy class size by ten participants per year, and increase the number of outreach efforts by ten to 166 per year. The Waterloo Police Department held its Citizens Police Academy this spring with 18 people graduating from the class. 172 Neighborhood Association meetings were attended and 74 community speeches, lectures or special meetings were presented -goal achieved. A review shows that we need to increase our effort to reach our benchmark for housing rehabilitation. There are many rentals in the NRSA, and we are doing some rental rehabilitation, and we will continue to improve owner -occupied housing. A. Neighborhood Services Resources Invested: $76,677 CDBG funds. Activities Undertaken: Neighborhood Services has continued to work with low - moderate income neighborhoods, non -profits, and the faith -based community to improve the quality of life and socioeconomic status of Waterloo's citizens. There are currently 32 recognized neighborhood associations in Waterloo. Through media, forums, neighborhood events and research, Waterloo's low -moderate income neighborhoods were provided with services that enhanced housing, reduced crime through National Night Out events, provided information on economic and infrastructure development, and improved relations between the public sector and residents. Census tract information by block is used to determine income eligibility for this activity. Neighborhood Services participated in 70 meetings, published 12 newsletters, and assisted with 10 neighborhood cleanups and numerous graffiti removal projects. Mapping and census data services for citizens are provided as needed. Geographic Distribution: Citywide in the low -moderate income neighborhoods. B. Neighborhood Revitalization Block Project Estimated Target: Revitalize an entire block using up to $250,000 for demolition and new construction of housing units. Resources Invested: $0 HOME funds. Activities Undertaken: The Community Development Board allocated funds to this project in fiscal year 2005. This funding will be used to improve an entire block in the City's proposed River Renaissance area. The block needs to be improved in order to sell the market rate condos that will be built along the river. The purchase of two housing CAPERFY2010.doc 23 8/27/2010 units and two vacant lots was completed in June 2006 utilizing EDI funds. During fiscal year 2008, the units were demolished. During fiscal year 2011, HUD cancelled the activity because no funds had been spent. We have been awarded NSP3 funds for this area now, so will set up the activity again if HOME funds are needed for this project. Three housing units in the area have been completed, and the homebuyers will utilize federal CDBG Supplemental funds from the 2008 disasters for down payment assistance. Geographic Location: Census Tract 7. The area is the block between E. 8th Street and E. 9t Street and Lafayette and Sycamore Streets. D. Consumer Credit Counseling Services (CCCS) Resources Invested: $6,120 for financial literacy courses and $5,000 for housing counseling of CDBG funds. Actions Undertaken: Housing counseling services included financial counseling/budgeting, loss mitigation, mortgage modification assistance, pre purchase counseling and foreclosure prevention. Collaborations were built and continued during this grant cycle for housing and financial literacy issues with Angel House, Neighborhood Services, Bethel Presbyterian Church, Iowa Heartland Habitat for Humanity, Hawkeye Community College, Kimball Ridge Center, Iowa State Extension Black Hawk County, UNI American Humanics (now known as UNI Nonprofit Leadership Alliance), Allen Hospital Mental Health Department and UNI- CUE. CCCS advertised the availability of housing counseling services through word of mouth, in presentations to groups and organizations, distribution of brochures and other materials, at booths and events, on their website and in a quarterly newsletter. They also have HUD housing counseling listed in Dex yellow page ads. CCCS began teaching Money in Motion (MIM) to low income participants. Most were referred from social service organizations. A budgeting workshop was taught at Hawkeye Community College Metro Center for GED students. Geographic Location: The classes were held at UNI -CUE, 800 Sycamore Street, Kimball Ridge Center, the corner of Ridgeway and Kimball Avenues, Bethel Presbyterian Church, Angel House and the Waterloo Center for the Arts on Commercial Street. CAPERFY2010.doc 24 8/27/2010 Single non- elderly Female head of household Single parent household Two- parent Household Elderly Other 70 40 37 16 13 1 White African- American American IndianiAlaskan native Hispanic 7 1 79 55 2 1 20 20 <30% median income 31-50% median income 51-80% median income 67 52 32 53 D. Eye of the Needle Resources Invested: $2,500 CDBG funds Activities Undertaken: Over 1,000 clients were served from 17 racial and ethnic groups. Work clothes were provided for those that were unemployed and found a job and bus tickets were provided for transportation. Those served included the homeless, unemployed, underemployed, working poor, part-time workers, flood victims, and victims of domestic violence. Eye of the Needle provided clothes, food, linens, household items, appliances, dishes, hygiene products, bus tickets and laundry vouchers to fill unmet needs of the community. Donations were received and CDBG funds were used to purchase essential items that were not donated, as well as bus tickets. Geographic Location: 607 Sycamore Street, Suite 708 African American White Chicano Latino Bi- racial East Indian American Indian Asian Pacific Island Other 453 329 15 50 63 2 7 1 20 16 Total Served Homeless Health Problems Loss of job Domestic abuse Underemployed Returned to work 1,070 110 50 74 16 31 45 Released from jail Residential facility Retired Evicted Flood Disabled Other 43 20 20 15 35 16 67 ANTIPOVERTY STRATEGY Actions taken to reduce the number of persons living below the poverty level The Waterloo Housing Authority has been providing case management services to Section 8 assisted families since 1992. Families use the Family Self -Sufficiency (FSS) program to meet goals on a personal action plan developed by the case manager and themselves to become economically self-sufficient within five years. Waterloo Housing CAPERFY2010.doc 25 8/27/2010 Authority sponsors Money Smart, Homeownership vouchers, and C.A.S.H. through the local lenders. The Money Smart program combines public education with counseling to help consumers become more money savvy about checking and savings accounts, loan to own programs, legitimate borrowing, credit to debt management, and develop an economic plan. Homeownership vouchers assist a tenant by using their voucher to purchase a home. NON -HOMELESS SPECIAL NEEDS Actions taken to address special needs of persons that are not homeless but require supportive housing Funding was allocated to transitional housing units to support special needs of persons requiring that transition from homelessness to self-sufficiency. Nehemiah House and the Pathways Junkman Knoebel site are transitional units for men that have been funded in the past, and Christian Community Development House of Hope is a transitional unit for women and children that was funded this fiscal year. In addition, funds were allocated to the Cedar Valley Hospitality House, a daytime homeless shelter, for renovation of a new facility. We continue to support our non -homeless special needs agencies with funding as requested. SPECIFIC HOPWA OBJECTIVES Not applicable. PUBLIC FACILITIES Sidewalks: The City of Waterloo has a 10 -year rotating sidewalk repair program. This program was initiated by the City Council to ensure safe walkways for pedestrians. In fiscal year 2011, we were able to assist 15 eligible households with the replacement of sidewalk squares. Funding was available to cover the entire cost of sidewalk repairs for eligible homeowners. Income verification was done by third party documentation for this activity. Sullivan Park: The Leisure Services construction crew has removed an old play structure and border. The new structure has been approved by the Neighborhood Association, Leisure Services Park Committee and the City Council. The contract was awarded on June 20, 2011, and the play structure is scheduled to be installed in late August with a completion date this year. No CDBG funds have been expended to date. The park is located at E. 4th Street and Adams Street, which is a qualifying area census tract. Northeast Iowa Food Bank: The Northeast Iowa Food Bank will build a new 45,359 square -foot facility in Waterloo to serve as a food warehouse and distribution center for Northeast Iowa. The facility will provide food to nonprofit agencies serving an estimated CAPERFY2010.doc 26 8/27/2010 40,000 low-income people annually, and nearly 40% of those served are children. The warehouse facility will have refrigeration and a freezer, a dedicated food sorting and repacking space, an expanded pantry area, a commercial kitchen, a community education center and administration offices. Last year, 5.6 million pounds of food were distributed, but over 500,000 pounds of donations was turned down because of lack of storage space. The new facility will be located in the Human Services campus area. Groundbreaking is scheduled for September 17, 2011 with completion anticipated in the fall of 2012. Through the construction process, the project will create over 150 jobs for one year, and the Food Bank will maintain 25, permanent jobs at completion. Other Funds A. CDBG Supplemental funds for 2008 disasters- ($1,892,723) In December 2008, the City of Waterloo was awarded housing disaster funds through the Iowa Department of Economic Development (IDED). The funds were used for homeowners, homebuyers, rental rehabilitation, new construction of single-family homes and interim mortgage assistance. Funds for rehabilitation were used this fiscal year, as well as funds allocated for new construction down payment assistance. Number of units completed and funds spent will continue to be reported to IDED. B. Neighborhood Stabilization Program (NSP) -($850,000) Waterloo applied for and received funds through the Iowa Department of Economic Development for NSP funding. This funding is part of the Housing and Economic Recovery Act (HERA). We report to IDED for our NSP funding. To date, we have completed five properties. We have partnered with Iowa Heartland Habitat for Humanity to complete this project. In fiscal year 2012, we were awarded NSP3 funds and will begin to use those funds soon. C. Economic Development Initiative (EDM) -($1,500,000) Various EDI grants for energy efficient improvements to homes, Chamberlain site demolition, and Cedar Valley TechWorks renovation. CAPERFY2010.doc 27 8/27/2010 f 2011 City of Wakrloo H•E PrjEis Legend emmm.scnmarAo ® i m ,? Boa®moi Waterloo Munro'�al Arrporf 1. Consumer Credit Counseling Services of NE Iowa 2. NE Iowa Food Bank 3. Operation Threshold 4. Cedar Valley Hospitality House 5. City of Waterloo Leisure Service 6. City of Waterloo Engineering Sidewalks -Zone 10 7. Eye of the Needle 8. East Waterloo Family Housing 9. Liberty Manor Waterloo Boundaries CURA Brownfields Boundaries Co 0.5 1 2 Miles tI 1 1 1 1 1 1 1 1 (cation of CDBG and HOME ctities 2011 0 FLegend ■ NSP Homes L Habitat For Humanity Down Payment Assistance NEICIL Ramps ©pWaterloo City Limits Target Area CI MEI 0 58 II 63 2 8 Miles I i i 1 1 i 1 1 abilitateii Homes FY 2011 Waterloo, Iowa 3 Legend 0 Rehabilitated Homes "IU Waterloo City Limits Target Area r EIDE 1.11M1 PR masa .011.11.11.• 63 qJ 1,111=1 MEW. .1111M1- 0 1.5 3 6 Miles ANNUAL AFFORDABLE HOUSING COMPLETION GOALS Grantee Name: City of Waterloo, IA Program Year: 2010 Expected Annual Number of Units To Be Completed Actual Annual Number of Units Completed esources useurmgt}e pert CDBG HOME ESG HOPWA Homeless households 8 8 n n Non -homeless households 144 128 0 Special needs households 3 5 Total Sec. 215 Beneficiaries* 155 141 Acquisition of existing units Production of new units 15 15 Rehabilitation of existing units 57 57 Rental Assistance 20 26 Total Sec. 215 Affordable Rental 92 98 El Acquisition of existing units Production of new units 3 3 Rehabilitation of existing units 25 36 Homebuyer Assistance 35 4 Total Sec. 215 Affordable Owner 63 43 Acquisition of existing units Production of new units 18 18 Rehabilitation of existing units 82 93 Rental Assistance 20 26 Homebuyer Assistance 35 4 Combined Total Sec. 215 Goals* OVE. rQUSIIG`GOA they Affordabre housing) 155 141 Annual Rental Housing Goal 92 98 Annual Owner Housing Goal 63 43 Total Overall Housing Goal 155 141 * The total amounts for "Combined Total Sec. 215 Goals" and "Total Sec. 215 Beneficiary Goals" should be the same number, Summary of Specific Annual Objectives Grantee Name: City of Waterloo, Iowa Specific Annual Objective A ailal?ility/Accessibility of Decent ITotismg -(DIS Source of Program Funds Year Performance Indicators Expected Number Actual Number Percent Completed DH 1.1 Improve the quality of owner housing —ramps -emergency repairs -rehabilitation -new construction -weatherization -Fair Housing Coor -Cedar Falls -Tax Credit Prjs. -ArneriCorps CDBG, HOME 2009 2010 2011 2012 2013 Housing Units Housing Units Housing Units Housing Units Housing Units 75 151 69 150 92 % 99 % MULTI-YEAR GOAL 226 219 97 % fordability of] ecent Housing--tD DH 2.1 Increase the affordability of owner housing —infill construct. -down payment asst -TBRA -Counseling Servs CDBG, HOME 2009 2010 2011 2012 2013 Housing Units Housing Units Housing Units Housing Units Housing Units MULTI-YEAR GOAL 60 255 74 184 123 % 72 % 315 258 82 % Stisfatnabili DH 3.1 Sustain rental housing through rehabilitation to make units safe and sanitary for tenants. CDBG, HOME y of Decent Housing (1) 2009 2010 2011 2012 2013 Housing Units Housing Units Housing Units Housing Units Housing Units MULTI-YEAR GOAL SL 1.1 Sidewalks City Parks Availabi itvlAccessib lity, of, citable Living:: 2009 2010 2011 2012 2013 nvironment (S Households Households 50 200 37 15 MULTI-YEAR GOAL fi'ordabiiity ofSuitah1e LIvm Environment (SL -2) SL 2.1 Eye of the Needle 2009 2010 2011 2012 2013 Persons 50 1070 MULTI-YEAR GOAL 50 1070 SusfarnabrhtY _of Suitahle Livrna-Envrronnrent (SL -3 SL 3.1 Improve the sustainability of the suitable living environment by demolishing vacant, dilapidated structures. Neighborhood Servs Homeless Shelters CDBG 2009 2010 2011 2012 2013 People People 500 525 350 405 MULTI-YEAR GOAL 1025 755 % 74 % 8 % 2140 % % 2140 % 70 % 77 % % 74 % Summary of Specific Annual Objectives Grantee Name: Availabdit /Accessibility of Economic Oppoxtuntt Specific Annual Objective Source of Year Performance Funds Indicators (EO -I) - �= Expected Actual Percent Number Number Completed EO 1.1 2009 2010 2011 2012 2013 % MULTI-YEAR GOAL % EO 2.1 ordabihty ;of EconomLc Opportunity ' G 2009 2010 2011 2012 2013 % % MULTI-YEAR GOAL % EO 3.1 ustainab►hty=of Economic Opi o"rtu iity '(E 2009 2010 2011 2012 2013 MULTI-YEAR GOAL Nei Iiborhood Revitalization (NR 1 NR 1.1 2009 2010 2011 2012 2013 % MULTI-YEAR GOAL % her:'':: 0 1.1 2009 2010 2011 2012 2013 % MULTI-YEAR GOAL her: (O-2) 0 2.1 2009 2010 2011 2012 2013 MULTI-YEAR GOAL PR 26 - CDBG Financial Summary Report Metrics Grantee WATERLOO , IA Program Year 2010 PART I: SUMMARY OF CDBG RESOURCES 01 UNEXPENDED CDBG FUNDS AT END OF PREVIOUS PROGRAM YEAR 1,821,031.27 02 ENTITLEMENT GRANT 1,507,033.00 03 SURPLUS URBAN RENEWAL 0 04 SECTION 108 GUARANTEED LOAN FUNDS 0 05 CURRENT YEAR PROGRAM INCOME 36,392.59 06 RETURNS 0 07 ADJUSTMENT TO COMPUTE TOTAL AVAILABLE 261,65 08 TOTAL AVAILABLE (SUM, LINES 01-07) 3,364,718.51 PART II: SUMMARY OF CDBG EXPENDITURES 09 DISBURSEMENTS OTHER THAN SECTION 108 REPAYMENTS AND PLANNING/ADMINISTRATION 1,192,053.99 10 ADJUSTMENT TO COMPUTE TOTAL AMOUNT SUBJECT TO LOW/MOD BENEFIT 93.60 11 AMOUNT SUBJECT TO LOW/MOD BENEFIT (LINE 09 + LINE 10) 1,192,147.59 12 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION 320,874.31 13 DISBURSED IN IDIS FOR SECTION 108 REPAYMENTS 0 14 ADJUSTMENT TO COMPUTE TOTAL EXPENDITURES 0 15 TOTAL EXPENDITURES (SUM, LINES 11-14) 1,513,021.90 16 UNEXPENDED BALANCE (LINE 08 - LINE 15) 1,851,696.61 PART IH: LOWMOD BENEFIT THIS REPORTING PERIOD 17 EXPENDED FOR LOW/MOD HOUSING 1N SPECIAL AREAS 0 18 EXPENDED FOR LOW/MOD MULTI -UNIT HOUSING 0 19 DISBURSED FOR OTHER LOW/MOD ACTIVITIES 1,145,485.18 20 ADJUSTMENT TO COMPUTE TOTAL LOW/MOD CREDIT 93.60 21 TOTAL LOW/MOD CREDIT (SUM, LINES 17-20) 1,145,578.78 22 PERCENT LOW/MOD CREDIT (UNE 21/LINE 11) 96.09% LOW/MOD BENEFIT FOR MULTI-YEAR CERTIFICATIONS 23 PROGRAM YEARS(PY) COVERED IN CERTIFICATION PY: 2009 PY: 2010 PY: 2011 24 CUMULATIVE NET EXPENDITURES SUBJECT TO LOW/MOD BENEFIT CALCULATION 1,648,973.64 25 CUMULATIVE EXPENDITURES BENEFITING LOW/MOD PERSONS 1,511,769.28 26 PERCENT BENEFIT TO LOW/MOD PERSONS (LINE 25/LINE 24) 91.68% PART IV: PUBLIC SERVICE (PS) CAP CALCULATIONS 27 DISBURSED IN IDIS FOR PUBLIC SERVICES 98,625.62 28 PS UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 15,836.83 29 PS UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR 32,901.82 30 ADJUSTMENT TO COMPUTE TOTAL PS OBLIGATIONS 0 31 TOTAL PS OBLIGATIONS (LINE 27 + LINE 28 - LINE 29 + LINE 30) 81,560.63 32 ENTITLEMENT GRANT 1,507,033.00 33 PRIOR YEAR PROGRAM INCOME 25,317.00 34 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PS CAP 0 35 TOTAL SUBJECT TO PS CAP (SUM, LINES 32-34) 1,532,350.00 36 PERCENT FUNDS OBLIGATED FOR PS ACTIVITIES (LINE 31/LINE 35) 5.32% PART V: PLANNING AND ADMINISTRATION (PA) CAP 37 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION 320,874.31 38 PA UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 14,439.59 39 PA UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR 33,907.90 40 ADJUSTMENT TO COMPUTE TOTAL PA OBLIGATIONS 0 41 TOTAL PA OBLIGATIONS (LINE 37 + LINE 38 - LINE 39 +LINE 40) 301,406.00 42 ENTITLEMENT GRANT 1,507,033.00 43 CURRENT YEAR PROGRAM INCOME 36,392.59 44 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PA CAP 0 45 TOTAL SUBJECT TO PA CAP (SUM, LINES 42-44) 1,543,425.59 46 PERCENT FUNDS OBLIGATED FOR PA ACTIVITIES (LINE 41/LINE 45) 19.53% iyo 101111 1111110 - rAs.� =���� 4'141-1I 'PeRY#4,14K* U.S. Departmenof Housing and Urban Development Office of Community Planning and Development Integrated Disbursement and Information System CDBG Activity Summary Report (GPR) for Program Year 2010 WATERLOO ..01;41P las Date: 1 Time: 12:06 Status: Location: Open Initial Funding Date: Financing Funded Amount: Drawn Thru Program Year: Drawn In Program Year: Proposed Accomplishments 07/01/1995 10,986,000.00 10,986,000.00 0.00 Annual Accomplishments Accomplishment Narrative Year # Benefitting Objective: Outcome: Matrix Code: Description: Neighborhood Facilities (03E) National Objective: LMA Completed VARIOUS SITES WATERLOO, IA 50703 Initial Funding Date: Financing Funded Amount: Drawn Thru Program Year: Drawn In Program Year: Proposed Accomplishments Housing Units : 5 Actual Accomplishments 08/21/2007 20,000.00 20,000.00 12,522.77 Objective: Outcome: Matrix Code: Create suitable living environments Availability/accessibility Clearance and Demolition (04) Description: DEMOLITION OF 5 STRUCTURES National Objective: LMH Number assisted: Owner Renter Total Person Total Hispanic Total Hispanic Total Hispanic Total Hispanic White: 6 0 0 0 6 0 0 0 Black/African American: 1 0 0 0 1 0 0 0 Asian: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native: 0 0 0 0 0 0 0 0 Native Hawaiian/Other Pacific Islander: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native & White: 0 0 0 0 0 0 0 0 Asian White: 0 0 0 0 0 0 0 0 Black/African American & White: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native & Black/African American: 0 0 0 0 0 0 0 0 Other multi -racial: 0 0 0 0 0 0 0 0 Asian/Pacific Islander: 0 0 0 0 0 0 0 0 Hispanic: 0 0 0 0 0 0 0 0 Total: 7 0 0 0 7 0 0 0 Female -headed Households: 4 0 4 Income Cateaorv: Owner Renter Total Person Extremely Low 0 0 0 0 Low Mod 0 0 0 0 Moderate 7 0 7 0 Non Low Moderate 0 0 0 0 Total 7 0 7 0 Percent Low/Mod 100.0% 100.0% Annual Accomplishments Accomplishment Narrative Year # Benefitting 2008 6/30/2009 NO FUNDS EXPENDED THIS YEAR 2010 6/30/2011 funds expended for an asbestos survey and removal of asbestos from Van Eaton school. 2009 7 Completed the demolition of seven garages to improve the neighborhood. 2007 6/30/2008 NO FUNDS WERE USED FROM THIS ACTIVITY. USING UP OLD FUNDING Status: Location: Completed 0904 4TH STREET WATERLOO, IA 50702 Initial Funding Date: Financing Funded Amount: Drawn Thru Program Year: Drawn In Program Year: Proposed Accomplishments Households (General) : 300 Actual Accomplishments Number assisted: 08/22/2005 5,500.00 5,500.00 0.00 White: Black/African American: Asian: American Indian/Alaskan Native: Native Hawaiian/Other Pacific Islander: American Indian/Alaskan Native & White: Asian White: Black/African American & White: American Indian/Alaskan Native & Black/African American: Other multi -racial: Asian/Pacific Islander: Hispanic: Total: Female -headed Households: Objective: Outcome: Matrix Code: Create economic opportunities Availability/accessibility Housing Counseling (05U) Description: PROVIDE MONTHLY CREDIT EDUCATION PROGRAMS National Objective: LMC Owner Renter Total Person Total Hispanic Total Hispanic Total Hispanic Total Hispanic 1 0 0 0 1 0 45 0 0 0 0 0 0 0 31 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 1 0 76 0 Income Category: Owner Renter Total Person Extremely Low 1 0 1 6 Low Mod 0 0 0 17 Moderate 0 0 0 49 Non Low Moderate 0 0 0 4 Total 1 0 1 76 Percent Low/Mod 100.0% 100.0% 94.7% Annual Accomplishments Year # Benefitting 2009 1 Accomplishment Narrative Final draw down of funds for fiscal year 2009. Fiscal year 2010 accomplishments under IDIS # 900 2008 76 8/22/2008 SET UP ACTIVITY .1 Acte n Status: Location: 6/30/2009 TEACH FINANCIAL LITERACY TO CLIENTS OF OTHER NON -PROFITS - Completed 170 Letsch Rd Waterloo, IA 50701-1747 Initial Funding Date: Financing Funded Amount: Drawn Thru Program Year: Drawn In Program Year: Proposed Accomplishments Housing Units : 196 Actual Accomplishments Number assisted: 08/22/2008 40,000.00 40,004100 1,123.75 Objective: Create suitable living environments Outcome: Sustainability Matrix Code: Energy Efficiency Improvements (14F) National Objective: LMH Description: REPAIR HOUSING IN ORDER TO LEVERAGE STATE WEATEHRIZATIONASSISTANCE PROGRAM FUNDS Owner Renter Total Person Total Hispanic Total Hispanic Total Hispanic Total Hispanic White: 5 1 0 0 5 1 0 0 Black/African American: 2 0 0 0 2 0 0 0 Asian: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native: 0 0 0 0 0 0 0 0 Native Hawaiian/Other Pacific Islander: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native & White: 0 0 0 0 0 0 0 0 Asian White: 0 0 0 0 0 0 0 0 Black/African American & White: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native & Black/African American: 0 0 0 0 0 0 0 0 Other multi -racial: 0 0 0 0 0 0 0 0 Asian/Pacific Islander: 0 0 0 0 0 0 0 0 Hispanic: 0 0 0 0 0 0 0 0 Total: 7 1 0 0 7 1 0 0 Female -headed Households: 5 0 5 Income Cateoorv: Owner Renter Total Person Extremely Low 4 0 4 0 Low Mod 2 0 2 0 Moderate 1 0 1 0 Non Low Moderate 0 0 0 0 Total 7 0 7 0 Percent Low/Mod 100.0% 100.0% Annual Accomplishments Accomplishment Narrative Year # Benefitting 4 2010 Completed a housing unit started in program year 2009. Finished up program year 2008 funds. 2009 0 Continued with weatherization program. Used these funds to leverage state weatherization assistance funds. 2008 7 8/22/2008 SET UP ACTIVITY 6/30/2009 ASSIST HOMEOWNERS WITH ROOFS AND INSULLATION TO MAKE THEIR Status: Location: Open 620 Mulberry St Waterloo, IA 50703-5700 Initial Funding Date: 08/22/2008 Objective: Outcome: Matrix Code: Description: Create suitable living environments Sustainability Rehabilitation Administration (14H) National Objective: LMH Financing Funded Amount: Drawn Thru Program Year: Drawn In Program Year: Proposed Accomplishments Actual Accomplishments 164, 584.00 160,108.82 122,384.06 ADMINISTRATION OF THE CITY'S REHABILITATION PROGRAMS Owner Renter Total Person Number assisted: Total Hispanic Total Hispanic Total Hispanic Total' Hispanic White: 2 0 0 0 2 0 0 0 Black/African American: 0 0 0 0 0 0 0 0 Asian: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native: 0 0 0 0 0 0 0 0 Native Hawaiian/Other Pacific Islander: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native & White: 0 0 0 0 0 0 0 0 Asian White: 0 0 0 0 0 0 0 0 Black/African American & White: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native & Black/African American: 0 0 0 0 0 0 0 0 Other multi -racial: 0 0 0 0 0 0 0 0 Asian/Pacific Islander: 0 0 0 0 0 0 0 0 Hispanic: 0 0 0 0 0 0 0 0 Total: 2 0 0 0 2 0 0 0 Female -headed Households: 0 0 0 Income Category: Owner Renter Total Person Extremely Low 2 0 2 0 Low Mod 0 0 0 0 Moderate 0 0 0 0 Non Low Moderate 0 0 0 0 Total 2 0 2 0 Percent Low/Mod 100.0% 100.0% Annual Accomplishments Accomplishment Narrative Year # Benefitting 2008 8/22/2008 SET UP ACTIVITY 6/30/2009 NO FUNDS EXPENDED FROM THIS ACTIVITY THIS FISCAL YEAR. 2009 Status: Location: 2 6/30/2010 Funds used for administration of the emergency repairs program and owner occupied rehabilitation program Completed VARIOUS WATERLOOA, IA 50703 VI 0 D , e. Initial Funding Date: Financing Funded Amount: Drawn Thru Program Year: Drawn In Program Year: Proposed Accomplishments Housing Units : 4 Actual Accomplishments Number assisted: 08/22/2008 10,000.00 10,000.00 10,000.00 Objective: Outcome: Matrix Code: Create suitable living environments Sustainability Clearance and Demolition (04) National Objective: LMH Description: DEMOLITION OF STRUCTURES FOR INCOME ELIGIBLE CLIENTS TO IMPROVE NEIGHBORHOODS Owner Renter Total Person Total Hispanic Total Hispanic Total Hispanic Total Hispanic White: 1 0 0 0 1 0 0 0 Black/African American: 0 0 0 0 0 0 0 0 Asian: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native: 0 0 0 0 0 0 0 0 Native Hawaiian/Other Pacific Islander: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native & White: 0 0 0 0 0 0 0 0 Asian White: 0 0 0 0 0 0 0 0 Black/African American & White: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native & Black/African American: 0 0 0 0 0 0 0 0 Other multi -racial: 0 0 0 0 0 0 0 0 Asian/Pacific Islander: 0 0 0 0 0 0 0 0 Hispanic: 0 0 0 0 0 0 0 0 Total: 1 0 0 0 1 0 0 0 Female -headed Households: Income Category.: Extremely Low Low Mod Moderate Non Low Moderate Total Percent Low/Mod Annual Accomplishments Year # Benefitting 2009 2008 2010 1 Owner Renter Total 0 0 0 1 0 1 0 0 0 0 0 0 1 0 1 100.0% 100.0% Status: Location: Accomplishment Narrative Person 0 0 0 0 0 6/30/2010 no funds expended from here this year. 8/22/2008 SET UP ACTIVITY, DRAW DOWN FUNDS 6/30/2009 NO FUNDS EXPENDED FROM THIS ACTIVITY THIS FISCAL YEAR. 6.30.2011 funds were used for an asbestos survey and asbestos removal at the former Van Eaton school site. •do• ®•C? Completed 2000 Burton Ave Waterloo, IA 50703 Initial Funding Date: Financing Funded Amount: Drawn Thru Program Year: Drawn In Program Year: Proposed Accomplishments Public Facilities : 1 Annual Accomplishments Year # Benefitting 09/04/2009 10,000.00 10,000.00 10,000.00 Accomplishment Narrative Objective: Outcome: Matrix Code: Description: Clearance and 2009 6/30/2010 No funds expended from this activity this year. Create suitable living environments Sustainability Clearance and Demolition (04) demolition for CDBG eligible projects National Objective: LMA Status: Location: Completed 1016 Webster St Waterloo, IA 50703-3364 Initial Funding Date: 09/10/2009 Financing Funded Amount: 100,000.00 Drawn Thru Program Year: 100,000.00 Drawn In Program Year: 65,176.18 Proposed Accomplishments Housing Units : 30 Actual Accomplishments Number assisted: Objective: Provide decent affordable housing Outcome: Sustainability Matrix Code: Rehab; Single -Unit Residential (14A) National Objective: LMH Description: Emergency repairs such as furnace or water heater replacement for income eligible households. Owner Renter Total Person Total Hispanic Total Hispanic Total Hispanic Total Hispanic White: 18 2 0 0 18 2 0 0 Black/African American: 12 0 0 0 12 0 0 0 Asian: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native: 0 0 0 0 0 0 0 0 Native Hawaiian/Other Pacific Islander: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native & White: 0 0 0 0 0 0 0 0 Asian White: 0 0 0 0 0 0 0 0 Black/African American & White: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native & Black/African American: 0 0 0 0 0 0 0 0 Other multi -racial: 0 0 0 0 0 0 0 0 Asian/Pacific Islander: 0 0 0 0 0 0 0 0 Hispanic: 0 0 0 0 0 0 0 0 Total: 30 2 0 0 30 2 0 0 Female -headed Households: 22 0 22 Income Category: Owner Renter Total Person Extremely Low 3 0 3 0 Low Mod 18 0 18 0 Moderate 9 0 9 0 Non Low Moderate 0 0 0 0 Total 30 0 30 0 Percent Low/Mod 100.0% 100.0% Annual Accomplishments Accomplishment Narrative Year # Bene -fitting 2010 16 Completed using these funds 2009 14 6/30/2010 Assist homeowners with emergency repairs such as a new furnace, water heater, or water service. We provide up to $4000. D S,ACtiVi Status: Location: , 5t1pprie-ra , eral. Completed Initial Funding Date: Financing Funded Amount: Drawn Thru Program Year: Drawn In Program Year: Proposed Accomplishments TAX. ART: 'mg.4 10/21/2009 278,016.00 278,016.00 33,907.90 Annual Accomplishments Accomplishment Narrative Year # Benefitting Objective: Outcome: Matrix Code: General Program Administration (21A) Description: General administration of the CDBG program National Objective: dtl Status: Location: Completed 620 Mulberry Street Waterloo, IA 50703 Initial Funding Date: Financing Funded Amount: Drawn Thru Program Year: Drawn In Program Year: Proposed Accomplishments People (Genera!) : 2,000 Annual Accomplishments Year # Benefitting 2010 0 2009 3,000 09/15/2009 77, 067.43 77,067.43 12, 557.58 Accomplishment Narrative Objective: Outcome: Matrix Code: Create suitable living environments Availability/accessibility Public Services (General) (05) Description: City Liaison with the Waterloo Neighborhood Organizations 6/30/2011 funds drawns were used for July 2010 expenditures. Close activity. 6/30/2010 Act as liason between City staff, elected officials, and neighborhood associations. National Objective: URG Status: Location: Open 1600 block of Lafayette Street Waterloo, IA 50703 Initial Funding Date: Financing Funded Amount: Drawn Thru Program Year: Drawn In Program Year: Proposed Accomplishments Public Facilities : 1 10/21/2009 100,000.00 0.00 0.00 Objective: Outcome: Matrix Code: Create suitable living environments Sustainability Public Facilities and Improvement National Objective: LMA Description: Capital campaign contribution for construction of new food bank location. Total Population in Service Area: 4,128 Census Tract Percent Low I Mod: 56.00 Annual Accomplishments Year # Benefitting 2010 2009 Accomplishment Narrative 6/30/2011 Second year of a 5 year allocation for the Food Bank warehouse. Construction set to begin in the fall of 2011. 6/30/2010 First year of a five year allocation for the Northeast Iowa Food Bank new construction warehouse. Status: Location: Qg. eti Completed 405 Chestnut St Waterloo, IA 50703 Initial Funding Date: Financing Funded Amount: Drawn Thru Program Year: Drawn In Program Year: Proposed Accomplishments People (General) : 60 Actual Accomplishments Number assisted: 10/21/2009 10,000.00 10,000.00 2,024.98 White: Black/African American: Asian: American Indian/Alaskan Native: Native Hawaiian/Other Pacific Islander: American Indian/Alaskan Native & White: Asian White: Black/African American & White: American Indian/Alaskan Native & Black/African American: Objective: Outcome: Matrix Code: Create suitable living environments Availability/accessibility Public Services (General) (05) Description: Provide foreclosure prevention counseling services Owner Total Hispanic 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 National Objective: LMC Renter Total Person Total Hispanic Total Hispanic Total Hispanic 0 0 0 0 67 6 0 0 0 0 39 0 0 0 0 0 0 0 0 0 0 0 3 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other multi -racial: Asian/Pacific Islander: Hispanic: Total: Female -headed Households: Income Category: Extremely Low Low Mod Moderate Non Low Moderate Total Percent Low/Mod Annual Accomplishments Year # Benefitting 2010 2009 109 Owner 0 0 0 0 0 Renter Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Person 41 43 25 0 109 100.0% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 109 Accomplishment Narrative 6/30/2011 funds drawn were used for June 2011 expenses. Close activity. 06/30/2010 Counseling services provided through Operation Threshold to assist homeowners to prevent foreclosure. 0 0 0 6 Status: Location: Completed 1285 Ackermant St Waterloo, IA 50703-2305 Initial Funding Date: Financing Funded Amount: Drawn Thru Program Year: Drawn In Program Year: Proposed Accomplishments Housing Units : 5 Actual Accomplishments 10/21/2009 15,000.00 15, 000.00 15, 000.00 Objective: Outcome: Matrix Code: Provide decent affordable housing Sustainability Rehab; Single -Unit Residential (14A) National Objective: LMH Description: Repair housing in order to leverage State of Iowa Weatherization ASsistnace Program funds Owner Renter Total Person Number assisted: Total Hispanic Total Hispanic Total Hispanic Total Hispanic White: 2 0 0 0 2 0 0 0 Black/African American: 1 0 0 0 1 0 0 0 Asian: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native: 0 0 0 0 0 0 0 0 Native Hawaiian/Other Pacific Islander: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native & White: 0 0 0 0 0 0 0 0 Asian White: 0 0 0 0 0 0 0 0 Black/African American & White: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native & Black/African American: 0 0 0 0 0 0 0 0 Other multi -racial: 0 0 0 0 0 0 0 0 Asian/Pacific Islander: 0 0 0 0 0 0 0 0 Hispanic: 0 0 0 0 0 0 0 0 Total: 3 0 0 0 3 0 0 0 Female -headed Households: 3 0 3 Income Cateaorv: Owner Renter Total Person Extremely Low 1 0 1 0 Low Mod 2 0 2 0 Moderate 0 0 0 0 Non Low Moderate 0 0 0 0 Total 3 0 3 0 Percent Low/Mod 100.0% 100.0% Annual Accomplishments Accomplishment Narrative Year # Benefitting 2010 3 6/30/2011 funds used for energy efficiency repairs. 2009 6/30/2010 No funds were used during this fiscal year. Anticipate completion of activity in September 2010. Status: Location: Open 620 Mulberry Street Waterloo, IA 50703 Initial Funding Date: Financing Funded Amount: Drawn Thru Program Year: Drawn In Program Year: Proposed Accomplishments Housing Units : 1 Actual Accomplishments Number assisted: 10/21/2009 139,983.00 0.00 0.00 Objective: Create suitable living environments Outcome: Sustainability Matrix Code: Rehabilitation Administration (14H) National Objective: LMH Description: Administration of the rehabilitation program and emergency repairs program. Owner Renter Total Person Total Hispanic Total Hispanic Total Hispanic Total Hispanic White: 0 0 0 0 0 0 0 0 Black/African American: 0 0 0 0 0 0 0 0 Asian: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native: 0 0 0 0 0 0 0 0 Native Hawaiian/Other Pacific Islander: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native & White: 0 0 0 0 0 0 0 0 Asian White: 0 0 0 0 0 0 0 0 Black/African American & White: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native & Black/African American: 0 0 0 0 0 0 0 0 Other multi -racial: 0 0 0 0 0 0 0 0 Asian/Pacific Islander: 0 0 0 0 0 0 0 0 Hispanic: 0 0 0 0 0 0 0 0 Total: 0 0 0 0 0 0 0 0 Female -headed Households: Income Cateaav: Extremely Low 0 0 0 Owner Renter Total Person 0 0 0 0 Low Mod 0 0 0 0 Moderate 0 0 0 0 Non Low Moderate 0 0 0 0 Total 0 0 0 0 Percent Low/Mod Annual Accomplishments Accomplishment Narrative Year # Benefitting 2010 2009 Status: Location: Ref s i ita,44; Completed 1014 Randolph St Waterloo, IA 50702-1530 6/30/2011 No funds used this year. We continued to work on flood properties so did not use this allocation. We are starting CDBG rehabs again in 6/30/2010 No funds used during this fiscal year initial Funding Date: 10/21/2009 Financing Funded Amount: 559,770.00 Drawn Thru Program Year: 559,770.00 Drawn In Program Year: 554,746.65 Proposed Accomplishments Housing Units : 21 Actual Accomplishments Number assisted: Objective: Provide decent affordable housing Outcome: Sustainability Matrix Code: Rehab; Single -Unit Residential (14A) National Objective: LMH Description: Rehabilitation of single family units to benefit low and moderate income households. Upon completion, units will meet city housing codes and be lead safe. Owner Renter Total Person Total Hispanic Total Hispanic Total Hispanic Total Hispanic White: 19 2 0 0 19 2 0 0 Black/African American: 8 0 0 0 8 0 0 0 Asian: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native: 0 0 0 0 0 0 0 0 Native Hawaiian/Other Pacific Islander: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native & White: 0 0 0 0 0 0 0 0 Asian White: 0 0 0 0 0 0 0 0 Bfack/African American & White: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native & Black/African American: 0 0 0 0 0 0 0 0 Other multi -racial: 0 0 0 0 0 0 0 0 Asian/Pacific Islander: 0 0 0 0 0 0 0 0 Hispanic: 0 0 0 0 0 0 0 0 Total: 27 2 0 0 27 2 0 0 Female -headed Households: 14 0 14 Income Category: Owner Renter Total Person Extremely Low 2 0 2 0 Low Mod 15 0 15 0 Moderate 10 0 10 0 Non Low Moderate 0 0 0 0 Total 27 0 27 0 Percent Low/Mod 100.0% 100.0% Annual Accomplishments Accomplishrnent Narrative Year # Benefitting 2010 27 6/30/2011 completed 27 housing units and made them lead safe and up to City code. 2009 6/30/2010 Started one unit using these funds. We concentrated on the floods of 2008 disaster homes this year. Status: Location: Completed 620 Mulberry St Waterloo, IA 50703 Initial Funding Date: Financing Funded Amount: 42,275,98 09/22/2009 Objective: Provide decent affordable housing Outcome: Affordability Matrix Code: Public Services (General) (05) Description: Expenses associated with home buyer training classes. National Objective: LMC Drawn Thru Program Year: Drawn In Program Year: Proposed Accomplishments People (General) : 250 Actual Accomplishments 42,275.98 2,662.67 Owner Renter Total Person Number assisted: Total Hispanic Total Hispanic Total Hispanic Total Hispanic White: 0 0 0 0 0 0 107 10 Black/African American: 0 0 0 0 0 0 37 0 Asian: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native: 0 0 0 0 0 0 0 0 Native Hawaiian/Other Pacific Islander: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native & White: 0 0 0 0 0 0 0 0 Asian White: 0 0 0 0 0 0 0 0 Black/African American & White: 0 0 0 0 0 0 1 0 American Indian/Alaskan Native & Black/African American: 0 0 0 0 0 0 0 0 Other multi -racial: 0 0 0 0 0 0 2 0 Asian/Pacific Islander: 0 0 0 0 0 0 0 0 Hispanic: 0 0 0 0 0 0 0 0 Total: 0 0 0 0 0 0 147 10 Female -headed Households: Income Category:: 0 0 0 Owner Renter Total Person Extremely Low 0 0 0 14 Low Mod 0 0 0 61 Moderate 0 0 0 56 Non Low Moderate 0 0 0 16 Total 0 0 0 147 Percent Low/Mod 89.1% Annual Accomplishments Year # Benefitting 2010 Accomplishment Narrative 6/30/2011 funds spent in this fiscal year for June 2010 expenditures. Close activity. 2009 147 6/30/2010 Provide Home Buyer Education to clients and assist them with purchasing a home. roec PIS#tua Status: Location: Completed various waterloo, !A 50703 Initial Funding Date: Financing Funded Amount: Drawn Thru Program Year: Drawn In Program Year: Proposed Accomplishments People (General) : 50 Actual Accomplishments Number assisted: 08/17/2010 2,500.00 2,500.00 2,500.00 White: Black/African American: Asian: American Indian/Alaskan Native: Native Hawaiian/Other Pacific Islander: American Indian/Alaskan Native & White: Asian White: Black/African American & White: American Indian/Alaskan Native & Black/African American: Other multi -racial: Asian/Pacific Islander: Hispanic: Total: Total 0 0 0 0 0 0 0 0 0 0 0 0 0 Female -headed Households: 0 Income Category: Objective: Outcome: Matrix Code: Create suitable living environments Availability/accessibility Public Services (General) (05) Description: Transportation costs, clothing and personal hygiene products. Owner Hispanic 0 0 0 0 0 0 0 0 0 0 0 0 0 Renter Total Hispanic 0 0 O 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 D 0 0 0 National Objective: LMC Total Person Total Hispanic Total Hispanic O 0 500 75 O 0 550 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,050 75 0 0 Extremely Low Low Mod Moderate Non Low Moderate Total Percent Low/Mod Annual Accomplishments Year # Benefitting Owner Renter Total 0 0 0 0 0 0 0 0 0 0 0 0 D 0 0 Accomplishment Narrative Person 1,050 0 0 0 1,050 100.0% 1,050 6/30/2011 Funds were used to provide clothing and uniforms for clients to go to work, as well as bus tickets for transportation to work. Many donations Completed Initial Funding Date: Financing Funded Amount: Drawn Thru Program Year: Drawn In Program Year: Proposed Accomplishments Annual Accomplishments Year # Benefitting 08/24/2010 301,406.00 286,966.41 286,966.41 Accomplishment Narrative Objective: Outcome: Matrix Code: General Program Administration (21A) Description: Administer CDBG program National Objective: Status: Location: SY „ Open various Waterloo, IA 50703 Objective: Create suitable living environments Outcome: Availability/accessibility Matrix Code: Sidewalks (03L) National Objective: LMH Initial Funding Date: 08/31/2010 Description: Financing Sidewalk repair program Funded Amount: 25,000.00 Drawn Thru Program Year: 13,631.75 Drawn In Program Year: 13,631.75 Proposed Accomplishments Housing Units : 200 Actual Accomplishments Owner Renter Total Person Number assisted: Total Hispanic Total Hispanic Total Hispanic Total Hispanic White: 4 1 0 0 4 1 0 0 Black/African American: 9 0 0 0 9 0 0 0 Asian: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native: 0 0 0 0 0 0 0 0 Native Hawaiian/Other Pacific Islander: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native & White: 0 0 0 0 0 0 0 0 Asian White: 0 0 0 0 0 0 0 0 Black/African American & White: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native & Black/African American: 0 0 0 0 0 0 0 0 Other multi -racial: 2 0 0 0 2 0 0 0 Asian/Pacific Islander: 0 0 0 0 0 0 0 0 Hispanic: 0 0 0 0 0 0 0 0 Total: 15 1 0 0 15 1 0 0 Female -headed Households: 5 0 5 Income Category: Owner Renter Total Person Extremely Low 10 0 10 0 Low Mod 1 0 1 0 Moderate 4 0 4 0 Non Low Moderate 0 0 0 0 Total 15 0 15 0 Percent Low/Mod 100.0% 100.0% Annual Accomplishments Accomplishment Narrative Year # Benefitting Status: Location: 15 6/30/2011 completed the Zone 10 sidewalk program. Remaining funds will be used for the FY2012 Zone 1 sidewalk program. Open E. 4th and Adams Street Waterloo, IA 50703 Initial Funding Date: Financing Funded Amount: 34,000.00 Drawn Thru Program Year: 0.00 Drawn In Program Year: 0.00 Proposed Accomplishments Public Facilities : 1 Total Population in Service Area: 1,498 Census Tract Percent Low / Mod: 64.80 08/31/2010 Annual Accomplishments Accomplishment Narrative Year # Benefitting 2010 ?ro pct' VISMant Status: Location: Objective: Create suitable living environments Outcome: Availability/accessibility Matrix Code: Parks, Recreational Facilities (03F) Description: Replace play structure at Sullivan Park National Objective: LMA 6/30/2011 funds will be used for a new play structure. Structure is ordered and should be installed in the fall of 2011. Open various Waterloo, IA 50703 Objective: Create suitable living environments Outcome: Sustainability Matrix Code: Clearance and Demolition (04) National Objective: SBS Initial Funding Date: Financing Funded Amount: Drawn Thru Program Year: Drawn In Program Year: Proposed Accomplishments Housing Units : 10 08/31/2010 75,000.00 34,011.23 34,011.23 Annual Accomplishments Accomplishment Narrative Year # Benefitting 2010 0 Description: Clearance and demolition of vacant, dilapidated structures 6/30/2011 funds were used for an asbestos survey and asbestos removal at the former Van Eaton school site. Status: Location: Completed 1003 W 4th St Waterloo, IA 50702-2803 Initial Funding Date: Financing Funded Amount: Drawn Thru Program Year: Drawn In Program Year: Proposed Accomplishments People (General) : 100 Actual Accomplishments Number assisted: 08/31/2010 6,120.00 6,120.00 6,120.00 Objective: Provide decent affordable housing Outcome: Affordability Matrix Code: Public Services (General) (05) Description: MoneyMap to Homeownership education classes and workshops National Objective: LMC Owner Renter Total Person Total ` Hispanic Total Hispanic Total Hispanic Total Hispanic White: 0 0 0 0 0 0 30 0 Black/African American: 0 0 0 0 0 0 31 0 Asian: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native: Native Hawaiian/Other Pacific Islander: American Indian/Alaskan Native & White: Asian White: Black/African American & White: American Indian/Alaskan Native & Black/African American: Other multi -racial: Asian/Pacific Islander: Hispanic: Total: Female -headed Households: Income Category: Extremely Low Low Mod Moderate Non Low Moderate Total Percent Low/Mod Owner Renter Total 0 0 0 0 0 0 Q 0 0 0 0 0 0 0 0 Annual Accomplishments Accomplishment Narrative Year # Benefitting 2010 „R A'cti i. Status: Location: 0 0 0 0 0 0 0 0 0 0 0 Person 27 24 7 5 63 92.1 % 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 0 0 0 0 0 0 0 0 63 0 0 0 0 0 0 0 0 0 0 63 6/30/2011 Classes were held for the Money in Motion class for Angel House, Habitat for Humanity, Hawkeye Community college and otehr non-profit Completed 1003 W. 4th Street Waterloo, IA 50702 Initial Funding Date: Financing Funded Amount: 08/31/2010 5,000.00 Objective: Outcome: Matrix Code: Description: Moneymap to Provide decent affordable housing Affordability Public Services (General) (05) Homeownership classes #2 National Objective: LMC Drawn Thru Program Year: Drawn In Program Year: Proposed Accomplishments People (General) : 100 Actual Accomplishments 5,000.00 5,000.00 Number assisted: Owner Renter Total Person Total Hispanic Total Hispanic Total Hispanic Total Hispanic White: 0 0 0 0 0 0 50 1 Black/African American: 0 0 0 0 0 0 24 0 Asian: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native: 0 0 0 0 0 0 0 0 Native Hawaiian/Other Pacific Islander: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native & White: 0 0 0 0 0 0 0 0 Asian White: 0 0 0 0 0 0 0 0 Black/African American & White: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native & Black/African American: 0 0 0 0 0 0 0 0 Other multi -racial: 0 0 0 0 0 0 0 0 Asian/Pacific Islander: 0 0 0 0 0 0 0 0 Hispanic: 0 0 0 0 0 0 0 0 Total: 0 0 0 0 0 0 74 1 Female -headed Households: 0 0 0 Income Category: Owner Renter Total Person Extremely Low 0 0 0 51 Low Mod 0 0 0 8 Moderate 0 0 0 11 Non Low Moderate 0 0 0 4 Total 0 0 0 74 Percent Low/Mod 94.6% Annual Accomplishments Accomplishment Narrative Year # Benefitting 2010 74 6/30/2011 Completed housing counseling that included financial budgeting, Toss mitigation, mortgage modification assistance and pre -purchase Status: Location: Open 107 Leonard Ave Waterloo, IA 50703-2157 initial Funding Date: Financing Funded Amount: Drawn Thru Program Year: Drawn In Program Year: Proposed Accomplishments Housing Units : 36 Actual Accomplishments Number assisted: 08/31/2010 150, 000.00 120,974.00 120,974.00 Objective: Outcome: Matrix Code: Provide decent affordable housing Availability/accessibility Rehab; Single -Unit Residential (14A) National Objective: LMH Description: Assist with repairs that are above normal maintenance needs such as furnaces, eletrical service, plumbing, and roof repairs Owner Renter Total Person Total Hispanic Total Hispanic Total Hispanic Total Hispanic White: 13 1 0 0 13 1 0 0 Black/African American: 6 0 0 0 6 0 0 0 Asian: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native: 0 0 0 0 0 0 0 0 Native Hawaiian/Other Pacific islander: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native & White: 0 0 0 0 0 0 0 0 Asian White: 0 0 0 0 0 0 0 0 Black/African American & White: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native & Black/African American: 0 0 0 0 0 0 0 0 Other multi -racial: 0 0 0 0 0 0 0 0 Asian/Pacific Islander: 0 0 0 0 0 0 0 0 Hispanic: 0 0 0 0 0 0 0 0 Total: 19 1 0 0 19 1 0 0 Female -headed Households: 18 0 18 Income Category: Extremely Low Low Mod Moderate Non Low Moderate Total Percent Low/Mod Owner Renter Total 14 0 14 3 0 3 2 0 2 0 0 0 19 0 19 100.0% 100.0% Annual Accomplishments Accomplishment Narrative Year # Benefitting Person 0 0 0 0 0 2010 19 6/30/2011 Completed emergency repairs on 19 homes this year. Repairs included roofs, furnaces, water services and electrical updates. Status: Location: Completed 306-308 Walnut Street 222 Walnut Street Waterloo, IA 50703 Initial Funding Date: Financing Funded Amount: Drawn Thru Program Year: Drawn In Program Year: Proposed Accomplishments Public Facilities : 16 Actual Accomplishments Number assisted: White: Black/African American: Asian: American Indian/Alaskan Native: 08/31/2010 25,000.00 25,000.00 25,000.00 Objective: Outcome: Matrix Code: Create suitable living environments Sustainability Homeless Facilities (not operating Description: new carpet, laundry facilities for transitional housing site. Owner Total Hispanic 0 0 0 0 0 0 0 0 Renter Total 0 0 0 0 Hispanic 0 0 0 0 National Objective: LMC Total Person Total Hispanic Total Hispanic 0 . 0 5 0 0 0 12 0 0 0 0 0 0 0 0 0 Native Hawaiian/Other Pacific Islander: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native & White: 0 0 0 0 0 0 0 0 Asian White: 0 0 0 0 0 0 1 0 Black/African American & White: 0 0 0 0 0 0 2 0 American Indian/Alaskan Native & Black/African American: 0 0 0 0 0 0 0 0 Other multi -racial: 0 0 0 0 0 0 1 0 Asian/Pacific Islander: 0 0 0 0 0 0 0 0 Hispanic: 0 0 0 0 0 0 0 0 Total: 0 0 0 0 0 0 21 0 Female -headed Households: 0 0 0 Income Cateaorv_ Owner Renter Total Person Extremely Low 0 0 0 21 Low Mod 0 0 0 0 Moderate 0 0 0 0 Non Low Moderate 0 0 0 0 Total 0 0 0 21 Percent Low/Mod 100.0% Annual Accomplishments Accomplishment Narrative Year # Benefitting 2010 21 The House of Hope completed a new laundry room and new carpeting. 0 00 000 0or®oU0, Status: Location: Completed 620 Mulberry St Waterloo, IA 50703-5700 Initial Funding Date: Financing Funded Amount: Drawn Thru Program Year: 08/31/2010 71,696.94 67,760.39 Objective: Create suitable living environments Outcome: Sustainability Matrix Code: Public Services (General) (05) Description: City liason with neighborhoods National Objective: LMA Drawn In Program Year. 67,760.39 Proposed Accomplishments People (General) : 2,000 Total Population in Service Area: 41,875 Census Tract Percent Low / Mod: 55.00 Annual Accomplishments Accomplishment Narrative Year # Benefitting 2010 Through media, forums, neighborhood events and research, Waterloo's LMI neighborhoods are provided with services. National Night Out events are Status: Location: Completed 1601 W 11th St Waterloo, IA 50702-2630 Initial Funding Date: Financing Funded Amount: Drawn Thru Program Year: Drawn In Program Year: Proposed Accomplishments Housing Units : 3 Actual Accomplishments Number assisted: 08/31/2010 10,000.00 10,000.00 10,000.00 Objective: Create suitable living environments Outcome: Availability/accessibility Matrix Code: Rehab; Single -Unit Residential (14A) Description: handicap ramps National Objective: LMH Owner Renter Total Person Total Hispanic Total Hispanic Total Hispanic Total Hispanic White: 3 0 0 0 3 0 0 0 Black/African American: 1 0 0 0 1 0 0 0 Asian: 1 0 0 0 1 0 0 0 American Indian/Alaskan Native: 0 0 0 0 0 0 0 0 Native Hawaiian/Other Pacific Islander: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native & White: 0 0 0 0 0 0 0 0 Asian White: Black/African American & White: American Indian/Alaskan Native & Black/African American: Other multi -racial: Asian/Pacific Islander: Hispanic: Total: Female -headed Households: Income Cateaorv: Extremely Low Low Mod Moderate Non Low Moderate Total Percent Low/Mod Annual Accomplishments Year # Benefitting 2010 4P Dl Status: Location: 5 Owner Renter Total 4 0 4 1 0 1 0 0 0 0 0 0 5 0 5 100.0% 100.0% Accomplishment Narrative 0 0 0 0 0 0 5 5 Person 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5 5 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 6/30/2011 Sixteen chair ramps were built in FY2011, 5 used CDBG funding. Three ramps were for elderly citizens so they could remain in their home. Open 1241 Sheerer Ave Waterloo, IA 50701-3254 Initial Funding Date: Financing Funded Amount: Drawn Thru Program Year: Drawn In Program Year: 08/31/2010 15,000.00 5,402.25 5,402.25 Objective: Outcome: Matrix Code: Description: weatherization Provide decent Sustainability Rehab; Single - affordable housing Unit Residential (14A) National Objective: LMH plus program to improve housing stock and lower utility consumption Proposed Accomplishments Housing Units : 2 Actual Accomplishments Owner Renter Total Person Number assisted: Total Hispanic Total Hispanic Total Hispanic Total Hispanic White: 1 0 0 0 1 0 0 0 Black/African American: 0 0 0 0 0 0 0 0 Asian: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native: 0 0 0 0 0 0 0 0 Native Hawaiian/Other Pacific Islander: 0 0 0 0 0 0 0 0 American fndian/Alaskan Native & White: 0 0 0 0 0 0 0 0 Asian White: 0 0 0 0 0 0 0 0 Black/African American & White: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native & Black/African American: 0 0 0 0 0 0 0 0 Other multi -racial: 0 0 0 0 0 0 0 0 Asian/Pacific Islander: 0 0 0 0 0 0 0 0 Hispanic: 0 0 0 0 0 0 0 0 Total: 1 0 0 0 1 0 0 0 Female -headed Households: Income Cateaorv: 0 0 0 Owner Renter Total Person Extremely Low 1 0 1 0 Low Mod 0 0 0 0 Moderate 0 0 0 0 Non Low Moderate 0 0 0 0 Total 1 0 1 0 Percent Low/Mod 100.0% 100.0% Annual Accomplishments Accomplishment Narrative Year # Benefitting 2010 1 6/30/2011 completed weatherization on one housing unit this year. Status: Location: Open 620 Mulberry St Waterloo, IA 50703 Initial Funding Date: Financing Funded Amount: Drawn Thru Program Year: Drawn In Program Year: Proposed Accomplishments Housing Units : 40 Actual Accomplishments Number assisted: 08/31/2010 129,964.00 0.00 0.00 White: Black/African American: Asian: American Indian/Alaskan Native: Native Hawaiian/Other Pacific Islander: American Indian/Alaskan Native & White: Asian White: Black/African American & White: American Indian/Alaskan Native & Black/African American: Other mufti -racial: Asian/Pacific Islander: Hispanic: Total: Female -headed Households: Income Cateoorv_ Extremely Low Owner Renter Total 0 0 0 Objective: Outcome: Matrix Code: Description: Administer the Owner Total Hispanic O 0 o 0 0 0 O 0 O 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 o a 0 Person 0 Provide decent affordable housing Availability/accessibility Rehabilitation Administration (14H) rehabilitation and emergency repairs programs Renter Total Hispanic O 0 0 0 D 0 0 0 D 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 National Objective: LMH Total Person Total Hispanic Total Hispanic 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Low Mod Moderate Non Low Moderate Total Percent Low/Mod 0 0 0 0 0 0 0 0 0 0 0 0 Annual Accomplishments Accomplishment Narrative Year # Benefitting 0 0 0 0 2010 6/30/2011 no funds were spent from this activity this year. We were finishing flood homes. Status: Location: Open 1017 Walker St Waterloo, IA 50703-2127 Initial Funding Date: Financing Funded Amount: Drawn Thru Program Year: Drawn In Program Year: Proposed Accomplishments Housing Units : 24 Actual Accomplishments Number assisted: 08/31/2010 567,043.00 184,050.00 184, 050.00 White: Black/African American: Asian: American Indian/Alaskan Native: Native Hawaiian/Other Pacific Islander: American Indian/Alaskan Native & White: Total 3 2 0 0 0 0 Objective: Outcome: Matrix Code: Provide decent affordable housing Availability/accessibility Rehab; Single -Unit Residential (14A) National Objective: LMH Description: rehabilitation of owner occupied housing units. Upon completion, unit is lead safe and up to City code. Owner Hispanic 1 0 0 0 0 0 Renter Total Total Hispanic Total Hispanic 0 0 3 1 0 0 2 0 0 0 0 0 0 0 0 0 O 0 0 0 O 0 0 0 Person Total Hispanic 0 0 0 0 0 0 0 0 O 0 O 0 Asian White: Black/African American & White: American Indian/Alaskan Native & Black/African American: Other multi -racial: Asian/Pacific Islander: Hispanic: Total: Female -headed Households: Income Category: Extremely Low Low Mod Moderate Non Low Moderate Total Percent Low/Mod Owner Renter Total 1 0 1 2 0 2 2 0 2 0 0 0 5 0 5 100.0% 100.0% Annual Accomplishments Accomplishment Narrative Year # Benefitting 2010 5 0 0 0 0 0 0 5 3 Person 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 S 0 3 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 6/30/2011 rehabilitation was completed in homes so they are safe, sanitary and up to code. They are also lead safe at the time of rehabilitation. li0 Status: Location: Canceled 620 Mulbery Street Waterloo, IA 50703 Initial Funding Date: Financing Funded Amount: Drawn Thru Program Year: Drawn In Program Year: 08/31/2010 0.00 0.00 0.00 Objective: Outcome: Matrix Code: Provide decent affordable housing Availability/accessibility Fair Housing Activities (if CDGS, then Description: Fair Housing Outreach Coordinator National Objective: LMC Proposed Accomplishments People (General) : 5 Actual Accomplishments Owner Renter Total Person Number assisted: Total Hispanic Total Hispanic Total Hispanic Total Hispanic White: 0 0 0 0 0 0 0 0 Black/African American: 0 0 0 0 0 0 0 0 Asian: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native: 0 0 0 0 0 0 0 0 Native Hawaiian/Other Pacific Islander: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native & White: 0 0 0 0 0 0 0 0 Asian White: 0 0 0 0 0 0 0 0 Black/African American & White: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native & Black/African American: 0 0 0 0 0 0 0 0 Other multi -racial: 0 0 0 0 0 0 0 0 Asian/Pacific Islander: 0 0 0 0 0 0 0 0 Hispanic: 0 0 0 0 0 0 0 0 Total: 0 0 0 0 0 0 0 0 Female -headed Households: Income Cateaorv_ 0 0 0 Owner Renter Total Person Extremely Low 0 0 0 0 Low Mod 0 0 0 0 Moderate 0 0 0 0 Non Low Moderate 0 0 0 0 Total 0 0 0 0 Percent Low/Mod Annual Accomplishments Accomplishment Narrative Year # Benefitting 2010 6/30/2011 no funds expended, cancel activity U.S. Department of Housing and Urban Development Office of Community Planning and Development Integrated Disbursement and Information System CDBG-R Activity Summary Report (GPR) for Program Year 2010 WATERLOO Date: 30 -Aug -2011 Time: 13:50 Page: 1 ID Status: Completed Location: 620 Mulberry various Waterloo, IA 50703 Initial Funding Date: Financing Funded Amount: Drawn Thru Program Year: Drawn In Program Year: Proposed Accomplishments Housing Units : 9 Actual Accomplishments Number assisted: 09/14/2009 231, 343.00 231,343.00 499.00 Objective: Create suitable living environments Outcome: Sustainability Matrix Code: Rehab; Single -Unit Residential (14A) National Objective: LMH Description: Rehabilitation of single family owner occupied home using ARRA funds Owner Renter Total Person Total Hispanic Total Hispanic Total Hispanic Total Hispanic White: 6 0 0 0 6 0 0 0 Black/African American: 2 0 0 0 2 0 0 0 Asian: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native: 1 0 0 0 1 0 0 0 Native Hawaiian/Other Pacific Islander: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native & White: 0 0 0 0 0 0 0 0 Asian White: 0 0 0 0 0 0 0 0 Black/African American & White: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native & Black/African American: 0 0 0 0 0 0 0 0 Other multi -racial: 0 0 0 0 0 0 0 0 Asian/Pacific Islander: 0 0 0 0 0 0 0 0 Hispanic: 0 0 0 0 0 0 0 0 Total: 9 0 0 0 9 0 0 0 Female -headed Households: 8 0 8 Income Cateaorv: Owner Renter Total Person Extremely Low 4 0 4 0 Low Mod 2 0 2 0 Moderate 3 0 3 0 Non Low Moderate 0 0 0 0 Total 9 0 9 0 Percent Low/Mod 100.0% 100.0% Annual Accomplishments Accomplishment Narrative Year # Benefitting 2010 MGM, or IDlS4c Status: Location: 9 Nine housing units had rehabilitation so they met City code and are lead safe. Completed 620 Mulberry various Waterloo, IA 50703 Initial Funding Date: Financing Funded Amount: Drawn Thru Program Year: Drawn In Program Year: Proposed Accomplishments Housing Units : 26 Actual Accomplishments Number assisted: 09/14/2009 104,483.00 104,483.00 48,889.00 Objective: Create suitable living environments Outcome: Sustainability Matrix Code: Rehab; Single -Unit Residential (14A) National Objective: LMH Description: Emergency Repairs for owner occupied housing using ARRA funds Owner Renter Total Person Total Hispanic Total Hispanic Total Hispanic Total Hispanic White: 16 2 0 0 16 2 0 0 Black/African American: 10 0 0 0 10 0 0 0 Asian: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native: 0 0 0 0 0 0 0 0 Native Hawaiian/Other Pacific Islander: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native & White: 0 0 0 0 0 0 0 0 Asian White: 0 0 0 0 0 0 0 0 Black/African American & White: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native & Black/African American: 0 0 0 0 0 0 0 0 Other multi -racial: 0 0 0 0 0 0 0 0 Asian/Pacific Islander: 0 0 0 0 0 0 0 0 Hispanic: 0 0 0 0 0 0 0 0 Total: 26 2 0 0 26 2 0 0 Female -headed Households: 20 0 20 Income Cateaorv: Owner Renter Total Person Extremely Low 13 0 13 0 Low Mod 7 0 7 0 Moderate 6 0 6 0 Non Low Moderate 0 0 0 0 Total 26 0 26 0 Percent Low/Mod 100.0% 100.0% Annual Accomplishments Accomplishment Narrative Year # Benefitting 2010 26 Completed roof replacement on 20 housing units to preserve the structure. Status: _ovation: Completed nitial Funding Date: =financing Funded Amount: Drawn Thru Program Year: Drawn In Program Year: 5roposed Accomplishments 09/14/2009 37,314.00 37,314.00 31,277.70 Annual Accomplishments Accomplishment Narrative Year # Benefitting Objective: Outcome: Matrix Code: General Program Administration (21A) Description: ADministration of the ARRA CIOBG funds National Objective: Total Funded Amount: Total Drawn Thru Program Year: Total Drawn In Program Year: PR03 - WATERLOO $373,140.00 $373,140.00 $80,665.70 Page: 1 of 1 IDIS - PR83 Owner Occupied Housing Rehabilitation U.S. Department of Housing and Urban Development DATE: 08-15-11 Office of Community Planning and Development TIME: 16:50 Integrated Disbursement and Information System PAGE: 1 CDBG Performance Measures Report Program Year 2010 WATERLOO,IA Create Suitable Living Provide Decent Housing Create Economic Opportunities Total Access Afford Sustain Access Afford Sustain Access Afford Sustain Total LMH* units Total SB*, URG units Of Total, Number of Units Occupied by elderly Brought from substandard to standard condition Qualified as Energy Star Brought to lead safety compliance Made accessible 25 0 0 386 0 1,219 0 0 0 0 0 0 15 0 0 0 25 0 0 10 0 57 0 0 25 0 864 0 0 0 0 0 0 0 25 0 864 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,630 0 0 0 0 0 82 0 0 889 0 0 0 0 0 889 0 0 25 Homebuyer Assistance Create Suitable Living Provide Decent Housing Create Economic Opportunities Total Access Afford Sustain Access Afford Sustain Access Afford Sustain Total Households Assisted Of Total: Number of first-time homebuyers 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Of those, number receiving housing counseling 0 0 0 0 0 0 Number of households receiving downpayment/closing costs assistance 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 L8T'9Z 0 0 0 0 LET 0 000'SZ 0 OSO'T : sie�ol 0 0 0 0 0 0 0 0 0 0 paepue;sgns aa6uol ou sl ;eq; aw.Jes 2 0; ssaooe maU q;Inn L£T'SZ 0 0 0 0 LET 0 000'SZ 0 0 a3lnaas a o; ssa33e (6umuquoo io) panoadw! upm 050'T 0 0 0 0 0 0 0 0 OSO'T ao]AJas a o; ssame (6umuquo3 ao) mau y;Inn pa;slssy suOSJad;o aagwnN u!e;snS pa�tl Ssa3y we;snS Paol-ltl 55X0V u!2SfS pao.j ssa33y le;o1 sagiunIJodd0 olwouoo3 6ulsnoy;Liana award 6ulAn alge;lns a;eaa0 saDl,ua5 71Ignd o 0 o 0 o 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 TZ TZ 0 0 0 0 0 0 0 0 TZ 0 0 paepue;sgns ia6uol ou si ;eq; A;ppej a o; ssaxe q;lm Aimaej e o; ssa33e panoadwl q;lm A;llloej. a o; ssa33e mau q;lm pakSlssy splogasnoy;o iagwnN 0 0 0 0 0 0 0 0 TZ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 paepue;sgns ia6uol ou sl;eq; A;llloe3 a o; ssaXe q;inn A;llpe; e o; ssaa a panoadwl q;im A;llloe; e 04 ssao32 mau q;lm pa;slssy suosJad;o aagwnN ule;snS paaiN ssaooy uie2sns pao}Iy ssa33y ule;sns ssaooy le;a1 saglunliodd0 olwouo33 a;ea.0 6ulsnoy;u3a appnwd 6ulAn alge;in5 a;eaaj VI30012131.M OTOZ a2aA wea6oad today salnseaW a3uewaoJaad 990J :30Vd wa;sAs uogeuiaoJul pue;uawasangsla pa;ei6a;ul £17=91 =31rlIl ;uawdolanaa pue 6uluueld A;lunuauaao 3o any3p TT -ST -80 :31ya ;uawdolanaa ueco l pue 6ulsnoy 3o;uau4Jedaa •S•0 amPnu4sea;ui pue saggped ollgnd £$21d - SICGI IDIS - PR83 Public Services (continued) U.S. Department of Housing and Urban Development DATE: 08-15-11 Office of Community Planning and Development TIME: 16:43 Integrated Disbursement and Information System PAGE: 2 CDBG Performance Measures Report Program Year 2010 WATERLOO,IA Create Suitable Living Provide Decent Housing Create Economic Opportunities Total Access Afford Sustain Access Afford Sustain Access Afford Sustain Number of Households Assisted with new (or continuing) access to a service 0 0 0 0 0 0 0 0 0 0 with improved (or continuing) access to a service 0 0 0 0 0 0 0 0 0 0 with new access to a service that is no longer substandard 0 0 0 0 0 0 0 0 0 0 Totals : 0 0 0 0 0 0 0 0 0 0 Economic Development Create Suitable Living Provide Decent Housing Create Economic Opportunities Total Access Afford Sustain Access Afford Sustain Access Afford Sustain Total Number of Businesses Assisted Of Total New businesses assisted 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Existing businesses assisted 0 0 0 0 0 0 Number of business facades/buildings rehabilitated 0 0 0 0 0 0 Assisted businesses that provide a good or service to service area/neighborhood/community 0 0 0 0 0 0 Total Number of Jobs Created 0 0 0 0 0 0 Types of Jobs Created Officials and Managers 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 IDIS - PR83 Economic Development (continued) U.S. Department of Housing and Urban Development DATE: 08-15-11 Office of Community Planning and Development TIME: 16:43 Integrated Disbursement and Information System PAGE: 3 CDBG Performance Measures Report Program Year 2010 WATERL00,IA Create Suitable Living Provide Decent Housing Create Economic Opportunities Total Access Afford Sustain Access Afford Sustain Access Afford Sustain Professional 0 0 0 0 0 0 0 0 0 0 Technicians 0 0 0 0 0 0 0 0 0 0 Sales 0 0 0 0 0 0 0 0 0 0 Office and Clerical 0 0 0 0 0 0 0 0 0 0 Craft Workers (skilled) 0 0 0 0 0 0 0 0 0 0 Operatives (semi -skilled) 0 0 0 0 0 0 0 0 0 0 Laborers (unskilled) 0 0 0 0 0 0 0 0 0 0 Service Workers 0 0 0 0 0 0 0 0 0 0 Of jobs created, number with employer sponsored health care benefits 0 0 0 0 0 0 0 0 0 0 Number unemployed prior to taking jobs 0 0 0 0 0 0 0 0 0 0 Total Number of Jobs Retained 0 0 0 0 0 0 0 0 0 0 Types of Jobs Retained Officials and Managers 0 0 0 0 0 0 0 0 0 0 Professional 0 0 0 0 0 0 0 0 0 0 IDIS - PRB3 Economic Development (continued) U.S. Department of Housing and Urban Development DATE: 08-15-11 Office of Community Planning and Development TIME: 16:43 Integrated Disbursement and Information System PAGE: 4 CDBG Performance Measures Report Program Year 2010 WATERLOO,IA Create Suitable Living Provide Decent Housing Create Economic Opportunities Total Access Afford Sustain Access Afford Sustain Access Afford Sustain Technicians 0 0 0 0 0 0 0 0 0 0 Sales 0 0 0 0 0 0 0 0 0 0 Office and Clerical 0 0 0 0 0 0 0 0 0 0 Craft Workers (skilled) 0 0 0 0 0 0 0 0 0 0 Operatives (semi -skilled) 0 0 0 0 0 0 0 0 0 0 Laborers (unskilled) 0 0 0 0 0 0 0 0 0 0 Service Workers 0 0 0 0 0 0 0 0 0 0 Of jobs retained, number with employer sponsored health care benefits 0 0 0 0 0 0 0 0 0 0 Acres of Brownfields Remediated 0 0 4 0 0 0 0 0 0 4 Annual Performance Report HOME Program U.S. Department of Housing and Urban Development Office of Community Planning and Development OMB Approval No. 2506-0171 (exp. 8/31/2009) Public reporting burden for this collection of information is estimated to average 2.5 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless that collection displays a valid OMB control number. The HOME statute imposes a significant number of data collection and reporting requirements. This includes information on assisted properties, on the owners or tenants of the properties, and on other programmatic areas. The information will be used: 1) to assist HOME participants in managing their programs; 2) to track performance of participants in meeting fund commitment and expenditure deadlines; 3) 10 permit HUD to determine whether each participant meets the HOME statutory income targeting and affordability requirements; and 4) to permit HUD to determine compliance with other statutory and regulatory program requirements. This data collection is authorized under Title 11 of the Cranston -Gonzalez National Affordable Housing Act or rotated authorities. Access to Federal grant funds is contingent on the reporting of certain project -specific data elements. Records of information collected will be maintained by the recipients of the assistance. Information on activities and expenditures of grant funds is public information and is generally available for disclosure. Recipients are responsible for ensuring confidentiality when public disclosure is not required. This form is intended to collect numeric data to be aggregated nationally as a complement to data collected through the Cash and Management Information (C/Mf) System, Participants should enter the reporting period in the first block. The reporting period is October 1 to September 30. Instructions are included for each section if further explanation is needed. Submit this form on or before December 31. Send one copy to the appropriate HUD Field Office and one copy to: HOME Program, Rm 7176, 451 7th Street, S.W., Washington D.C. 20410 This report is for period (mm/dd/yyyy) Starting 7/1/2010 Ending 6/30/2011 Date Submitted (mrrvddryyyy) 8/29/2011 Part f Participant Identification 1. Participant Number M -10 -DC -190206 2. Participant Name City of Waterloo, Iowa 3. Name of Person completing this report Nancy Gulick 4. Phone Number {Include Area Code) 319-291-4429 5. Address 620 Mulberry Street Part II Program Income 6. City Waterloo 7. State Iowa 8. Zip Code 50703 Enter the following program income amounts for the reporting period: in block 1, enter the balance on hand at the beginning; in block 2, enter the amount generated; in block 3, enter the amount expended; and in block 4, enter the amount for Tenant -Based rental Assistance. 1. Balance on hand at Beginning of Reporting Period 2. Amount received during Reporting Period 3. Total amount expended during Reporting Period 4. Amount expended for Tenant- Based Rental Assistance 5. Balance on hand at end of Reporting Period (1 + 2 - 3} : 5 0.00 30,162.52 2 30,162.52 7,657,993 0.00 0.00 Part 111 Minority Business Enterprises (MBE) and Women Business Enterprises (WBE) In the table below, indicate the number and dollar value of contracts for HOME projects completed during the reporting period. = _ a. Total Minority Business Enterprises (MBE) 1. White Non -Hispanic b. Alaskan Native or American Indian c. Asian or Pacific Islander d. Black Non -Hispanic e. Hispanic A. Contracts 1. Number 2 2 2. Dollar Amount 7,657,993 7,657,993 B. Sub -Contracts 1. Number 8 1 7 2. Dollar Amount 995,658 143,660 851,998 a. Total b. Women Business Enterprises (WBE) c, Male C. Contracts 1. Number 2 2 2. Dollar Amount 7,657,993 7,657,993 D. Sub -Contracts 1. Number 8 5 3 2. Dollar Amounts 995,658 757,766 237,892 page 1 of 2 form HUD -40107 (11/92) Part IV Minority Owners of Rental Property In the table below, indicate the number of HOME assisted rental property owners and the total dollar amount of HOME funds in these rental properties assisted during the reporting period. " r a. Total Minority Property Owners f. White Non -Hispanic b. Alaskan Native or American Indian c. Asian or Pacific Islander d. Black Non -Hispanic e. Hispanic 1. Number 5 3. Nonprofit Organizations Displaced NA 4. Households Temporarily Relocated, not Displaced 5 2. Dollar Amount 4,064.30 a. Total Minority Business Enterprises (MBE) 1. White Non -Hispanic b. Alaskan Native or American Indian 4,064.30 Part V Relocation and Real Property Acquisition Indicate the number of persons displaced, the cost of relocation payments, the number of parcels acquired, and the cost of acquisition. The data Y,vviuou on�uw c.o....., a� vwp.,..... ......., ... .. .....f....,... .. .............y a. Number ......y „_ .•r—.. b. Cost r_..__. 1. Parcels Acquired NA 2. Businesses Displaced NA 3. Nonprofit Organizations Displaced NA 4. Households Temporarily Relocated, not Displaced NA Households Displaced a. Total Minority Business Enterprises (MBE) 1. White Non -Hispanic b. Alaskan Native or American Indian c. Asian or Pacific Islander d. Black Non -Hispanic e. Hispanic 5. Households Displaced - Number NA 6. Households Displaced - Cost NA page 2 of 2 form HUD -40107 (11192) o * 11111111 e DE' `'° Grantee Name: WATERLOO,IA Grant Number: S09MY190006 Draws to Date at End of Month Paiehr oftar:ii g h l roan p iel`opme Office of Cor nlunity �1annnng and bevel pr -en nteg`rated Disburserri nt and. infork73atlQn System PR 60 - HPRP Financial Summary Report n Grant Amount: $570,881.00 60% of Grant Amount $342,528.60 2 Year Deadline: 07-14-2011 3 Year Deadline: 07-14-2012 $600,000 $500,000 $900,000 —_ -�— ---- $300,000 $200,000 $100,000 $aO 0 O0 O O o Oa ti O tib Q O JO�b O „.^,S) O 4 :,:z? 'O O ;‘,..'• ' >4 '1 ti 1ti 41 ti ^> '�,1 1ti ''.> ' 4 SL ti'L 'Cl. ' L' '</ '1, 'ti4-Q-'00&gy4y,64' 'i2OC'e4�,.p,?'0))C'32;<06.C\pa05..7'S‘qlN 0 ')4P0C.'pY'06C�`Ore"gL\i813" Grant Amount Draws to Date at End of _ _ 3 Year Projection* 4- 3 Year Grant Month 3Expiration — 60% of Grant Amount 2 Year 60% Deadline * 3 Year Projection is based on last 12 weeks of draws Quarter End Date Draws for the Quarter Draws to Date at End of Quarter 0/0 Drawn for the Quarter °A) Drawn to Date at End of Quarter 09/30/2009 12/31/2009 03/31/2010 06/30/2010 09/30/2010 12/31/2010 03/31/2011 06/30/2011 09/30/2011 $0 $0 $169,638 $139,050 $41,524 $46,687 $128,098 $14,818 $8,731 Note: This report does not indude vouchers not yet submitted to LOCOS. Draw amounts include returns. $0 $0 $169,638 $308,688 $350,212 $396,899 $524,996 $539,814 $548,545 0.00 0.00 29.72 24.36 7.27 8.18 22.44 2.60 1.53 0.00 0.00 29.72 54.07 61.35 69.52 91.96 94.56 96.09 ain• .06, 11111 11 4Af Dev Grantee Name: WATERLOO,IA Grant Number: S09MY190006 Grant Amount: $570,881.00 Activity Type Office of uommunity !1anlnga1d ei01q1714!*". Integrated DisbUsement an P °,.. Summary Report Financial , Draws by HPRP Activity Type Homeless Assistance/ Rapid Re -Housing 1 $4,56,162 7. Homeless Prevention $66,292 Administration $26,092 Total Committed to Activities % of Grant Committed Drawn Amount % of Grant Drawn Available to Commit Homeless Prevention Administration Homeless Assistance/Rapid Re -Housing Grant Totals: $75,000.00 $28,544.00 $467,337.00 $570,881.00 * - Denotes more than 5% of grant has been committed for Administration activities. ** - Denotes more than 5% of grant has been drawn for Administration activities. Note: This reoort does not include vouchers not vet submitted to LOCCS. Draw amounts indude returns. 13.14 5.00 81.86 100.00 $66,291.71 $26,091.58 $456,161.89 $548,545.18 11.61 4.57 79.90 96.09 0.00 IDIS - PR22 Tenure Type Activity Type )epr r ienf f f busing h�J b�6 Ice'o Co nrri0riliq Plan?i rf evelo rt nrsem tegrate0, is�3uent an"d Infof ntia a9n`5 Status of HOME Activities - Entitlement WATERLOO CONSORTIUM, IA IDIS Activity Activity Address Activity Status e Status Total Home Commit Committed Drawn Date Units Units Date Amount Amount PCT Homebuyer NEW CONSTRUCTION 526 E 8TH/9TH , WATERLOO IA, 50703 Canceled 542 201 Independence Ave , WATERLOO Canceled IA, 50703 637 330 ONEIDA STREET LOT 1 , Completed WATERLOO IA, 50703 640 ONEIDA STREET LOT 4 , WATERLOO Open IA, 50703 770 334 IRVING , WATERLOO IA, 50703 Canceled 912 212 Clay Street , Cedar Falls IA, 50613 Canceled 967 *2 Jackson , Waterloo IA, 50703 Open 985 300 bl Douglas Ave , Waterloo 1A, 50703 Open 994 South View #1 , Waterloo IA, 50703 Open 995 Lot #2 Southview , Waterloo IA, 50703 Open 997 201 Independence Ave , Waterloo IA, Open 50703 998 700 Knoll Ave , Waterloo IA, 50701 Open 999 314 Thompson Ave , Waterloo IA, 50703 Open 1003 1421 W 4th St , Cedar Falls IA, 50613 Open 1004 various , Cedar Falls IA, 50613 Open 01/06/11 0 0 03/04/05 $0.00 01/06/11 0 0 05/05/05 $0.00 $0.00 0.00% $0.00 0.00% 01/27/11 1 1 05/08/06 $44,143.16 $44,143.16 100.00% 08/09/11 0 0 05/08/06 $46,000.00 $26,730.90 58.11 % 08/09/11 06/06/11 09/24/10 04/15/11 08/09/11 08/09/11 04/15/11 08/09/11 06/27/11 06/17/11 07/19/11 0 011/07/07 $0.00 $0.00 0 0 06/02/10 $0.00 $0.00 0 0 07/21/10 $35,000.00 $:3,493.28 0 0 08/31/10 $22,000.00 $0.00 O 0 01/28/11 $40,000.00 $16,492.83 O 0 04/15/11 $30,000.00 $1,766.67 O 0 04/15/11 $30,000.00 $0.00 O 0 04/15/11 $75,000.00 $847.00 0 0 04/15/11 $43,000.00 $325.00 O 0 06/17/11 $32,656.55 $16,332.75 0 0 07/19/11 $67,922.33 $0.00 0.00% 0.00% 9.98% 0.00% 41.23% 5.89% 0.00% 1.13% 0.76% 50.01% 0.00% IDIS - PR22 Tenure Type Activity Type �f e 1a�ae�� °usi°an e ice of Commttnityi Tanning• , ®D om- nteg -ated Disbursement a�d Xnforma on iSy, tem Status,of.ME HOActivities Entitlement WATERLOO CONSORTIUM, IA IDIS Activity Address Activity Activity Status Status Total Home Commit Committed Drawn Date Units Units Date Amount Amount PCT Homebuyer ACQUISITION ONLY 494 406 Sunnyside Ave , Waterloo IA, Open 50701 988 various , Waterloo IA, 50703 Open 990 1559 Shultz St , Waterloo IA, Completed 50707 991 622 Upton Ave , Waterloo IA, Completed 50701 993 1002 Conger St , Waterloo IA, Completed 50703 1002 1020 Riehl St , Waterloo IA, 50703 Completed 09/24/10 1 1 11/02/04 $4,752.67 54,405.67 92.70% 08/31/10 0 0 01/28/11 1 1 01/28/11 01/28/11 08/01/11 08/31/10 $175,000.00 $0.00 0.00% 09/14/10 $2,175.00 $2,175.00 100.00% 1 1 09/21/10 1 1 10/12/10 1 1 05/18/11 $1,725.00 $1,725.00 100.00% $1,018.00 51,018.00 100.00% $2,680.00 $2,680.00 100.00% IDIS - PR22 Tenure Type Activity Type aa ev,etc'' ntgrateI Disbursement fs andIbrthtion's em Status of HOME Athvits Entitlement ••. ' WATERLOO CONSORTIUM, IA• :'• • • IDIS Activity Address Activity Activity Status Status Total Home Commit Committed Drawn Date Units Units Date Amount Amount PCT Homebuyer ACQUISITION AND NEW CONSTRUCTION 491 2416 CITY VIEW (LOT 1 NEWELL) , Completed WATERLOO IA, 50703 836 1218 Bauch Street , WATERLOO IA, Completed 50701 928 659 Lunar , Waterloo IA, 50701 Completed 984 variou , Cedar Falls IA, 50613 Open 992 1016 Lantz Ave , Cedar Falls IA, Open 50613 09/16/10 1 08/01/11 1 01/27/11 1 08/31/10 0 06/27/11 0 1 10/19/04 $26,325.55 $26,325.55 100.00% 1 08/22/08 $45,279.79 $45,279.79 100.00% 1 09/15/09 $31,815.87 $31,815.87 100.00% 0 08/31/10 $75,000.00 $0.00 0.00% 0 10/12/10 $39,401.50 $31,997.77 81.21% IDIS - PR22 Tenure Type Activity Type epr�men o6u�gri ,,'roan fit Of�C1:01:1 iiU ity Planning 'tib De fo egr tec� t isbursemert and,I�ifarm4t<0 Sy+ Status of HOME Actiu�ties entitlement' WATERLOO CONSORTIUM, IA IDIS Activity Address Activity Activity Status Status Total Home Commit Committed Drawn Date Units Units Date Amount Amount PCT Homeowner Rehab REHABILITATION 987 various , Waterloo IA, 50703 Open 1000 620 Mulberry St , Waterloo IA, Open 50703 06/07/11 0 0 08/31/10 $130,62t00 $0.00 0.00% 04/28/11 0 0 04/28/11 $250,000.00 $0.00 0.00% •7 • 6• ciR 4';'1N DEN/ IDIS - PR22 Tenure . Actwdy Type Type s rTPT- (PPP 0111111. .rafnie ekf4 ne`gretect,brsbOrseffiept5,80 pfer,me e, HOME.ACtiviti6:r:;..Eiiiitleeiieripi's WATERLOO CONSORTIUM, IA • .. • .• • . IDIS vee. .ty A tivity Address Acti . ' Activity Status Total Home Commit Committed Drawn Status Date Units Units Date Amount Amount PCT Rental NEW CONSTRUCTION 913 Mobile Street , Water[oo IA, 50703 Completed 04/27/11 40 15 06/02/10 $282,993.00 $282,993.00 100.00% �N o \ IDIS - PR22 Tenure Activity Type Type S Deparl lnenr ,r Housin a flUU, O �e . no_ ffic o m nunity anr�In 4 eo f [ntegrate� Disb rsernef* and �1 arrnatibi S °Status of. HQMEAct'ivtties Enttlem�rii WATERLOO CONSORTIUM; :IA IDIS Activity Address Activity 835 1119 Kent Circle , WATERLOO IA, Completed 08/24/10 57 15 08/22/08 $175,000.00 $175,000.00 100.00% 50701 Rental ACQUISITION AND REHABILITATION Activity Status Status Total Home Commit Committed Drawn Date Units Units Date Amount Amount PCT 7:E II 11 e,g 41W IDIS PR22 Tenure Type Activity Type iro elitA Office,,'yCommunfy !P, anIrti' --rioita iffp;.,,.,.,13 'D 0 6 ''..•;:§i44iiii-::,;70'n'E.'4!--:i::il'i'Ar411..,.. System es - Entitlement!hie::::. r-qkTER190. CONSORTIUM,, IA . ., :, ...,::...,..,.....::::. :.. , Tenant -Based Rental Assistance (TBRA) TENANT -BASED RENTAL ASSISTANCE St „ IDIS Activity Activity Status Total Home Commit Committed Drawn Activity Address Status Date Units Units Date Amount Amount PCT 936 Completed 06/30/11 0 23 08/31/10 $20,045.50 $20,045.50 100.00% Fiscal Year 2011 HOME projects Program Year 2010 CAPER 8/19/2011 j:nancy-glcaper/open HOME activities FY201 1 8-19-2011 Open HOME activities and explanations IDIS number Open activities with no activity or draw funds in the last six months 967 Lot #2 Jackson- anticipate new construction starting fall 2011. 988 Down payment assistance allocation -finishing using FY2010 allocation first 984 Cedar Falls allocation -they report use of these funds soon 494 406 Sunnyside (Habitat home) No family to date HOME Match Report U.S. Department of Housing and Urban Development OMB Approval No. 2506-0171 Office of Community Planning and Development (exp. 12/31/2012) Part! Participant Identification 1. Participant No. (assigned by HUD) M -10 -DC -190206 5. Street Address of the Participating Jurisdiction 620 Mulberry Street 6. City Waterloo Match Contributions for Federal Fiscal Year (yyyy) 2010 2. Name of the Participating Jurisdiction City of Waterloo, Iowa 3. Name of Contact (person completing this report) Nancy Gulick 4. Contacts Phone Number (include area code) 319-291-2249 7. State lowa 6. Zip Code 50703 li or i1 [ii 1'1 Part 11 Fiscal Year Summary 1. Excess match from prior Federal fiscal year 3,511,077.37 2. Match contributed during current Federal fiscal year (see Part 111.9.) 8,944,755.18 3. Total match available for current Federal fiscal year (line 1 + line 2) 4. Match liability for current Federal fiscal year 5. Excess match carried over to next Federal fiscal year (line 3 minus line 4) 12,455,832.88 192,428.86 12,263,403.99 Part 111 Match Contribution for the Federal Fiscal Year 1. Project No. or Other ID 2. Date of Contribution 3. Cash (non -Federal sources) 4. Foregone Taxes, Fees, Charges 5. Appraised Land / Real Property 6. Required Infrastructure ConstructionrMaterials, Donated labor 8.. Bond Financing 9. Total Match 10.01.SF-659 Lunar Lr (mmldd/yyyy) 09/2010 10,000.00 10,000.00 10.02.8F-330 Oneida : 09/2010 10,000.00 10,000.00 10.03_8F-1218 Bauch : 11/2010 10,000.00 10,000.00 10.04.SF-2020 Tremor 06/2011 10,000.00 10,000.00 10.05.SF-0T-TBRA 03/2011 12,725.00 12,725.00 10.06.SF-DPA owners 06/2011 4,823.00 4,823.00 10.07.PI-Stokes Sr 10/2010 1,700.00 1,700.00 10.08.P1-RooseveltAp- 8/2010 1,000.00 1,000.00 10.09.P1 -CHI 01/2011 1,912.50 1,912.50 10.10.P1 -Highland Apts 05/2011 4,666.68 4,666.68 10..11.SF-Liberty Man( 06/2011 2,100,000.00 52,594 2,152,594 page 1 of 4 pages form HUD -40107-A (12/94) Name of the Participating Jurisdiction City of Waterloo, Iowa Federal Fiscal Year (yyyy) 2010 1. Project No. or Dther ID 2.Date of Contribution 3. Cash (non -Federal sources) 4.Foregone Taxes,5. Fees, Charges � Land / Real Property 6. Required Infrastructure 7. Site Construction Materials, Donated labor 8. Bond Financing 9. Total | Match 1012.SF-UndyGqumre (mmmmxxm4 06/2011 275.000.00 450.000.00 6.000.334.00 0.725.334.00 Key to Matching funds 10.01to10.04 Habitat for Humanity houses (CHDO) 10.05 TBRA for HQS inspections from United Way 10.00 homeowner contribution for down payment 10.07to10.10 Program income from M0K4 loans for rental unh 10.11 to 10.12 other funds from LIHTC projecl page 2 of 4 pages form HUD -40107-A (12/94 CITY OF WATERLOO Council Communication City Council iirieeting: September 26, 2011 Prepared: September 19, 2011 Dept. Head Signature: Eric Thorson, City Engineer # of Attachments: 1 SUBJECT: F.Y. 2007 U.S. Highway 63 - Westfield Ave. Connection HDP -8 155 (698)-71.07 City Contract No. 730 Change Order No. 5 (Increase/Decrease) Submitted by: Jeff Bales, Associate Engineer Recommended City Council Action: It is recommended that Council approve final Change Order No. 5 for a net decrease of $35,049.19, and authorize the Mayor to sign said document. Summary Statement: This final change order (Increase/Decrease) reconciles the contract quantities with the actual final quantities and results in an overall net decrease of $35,049.19. This change order adjusts the contract to a final amount of $845,112.11 Expenditure Required N/A Source of Funds Federal HDP Policy Issue N/A Alternative N/A Background Information: Cc: Michelle Weidner, CFO CITY OF WATERLOO Council Communication City Council Meeting: September 26, 2011 Prepared: September 19, 2011 Dept. Head Signature: Eric Thorson, P.E., City Engineer # of Attachments: SUBJECT: F.Y. 2007 U.S. Highway 63 -- Westfield Ave. Connection HDP -8155 (698)-71.07 City Contract No. 730 Acceptance of Project Submitted by: Eric Thorson, P.E., City Engineer Recommended City Council Action: It is recommended that this project be accepted and that the Council approve the "Statement of Completion and Final Acceptance of Work" and authorize the Mayor to sign said document, Summary Statement: I report that Peterson Contractors, Inc. of Reinbeck, Iowa has completed the F.Y. 2007 U.S. Highway 63 -Westfield Avenue Connection in accordance with the plans and specifications. The total cost of the contract was $845,112.11. This document is available in the City Clerk's office if you wish to review it in its entirety. Expenditure Required N/A Source of Funds Federal HDP Policy Issue N/A Alternative N/A Background Information: Cc: Peterson Contractors, Inc. Rudy Jones, Community Development Director Pauline Closson, Engineering Department CITY OF WATERLOO Council Communication City Council Meeting: September 26, 2011 Prepared: September 20, 2011 Dept. Head Signature: 6J c.,---" # of Attachments: 1 SUBJECT: Waterloo Center for the Arts Window Replacement Project Change Order #1 Submitted by: Craig Clark Building Official/Maintenance Administrator Recommended City Council Action: Approve recommendation of Change Order #1 for net decrease of $19,705.00 to Don Gardner Construction Co. Inc., Waterloo, IA, and authorize Mayor to execute said document. Summary Statement Expenditure Required Net Decrease of $19,705.00 Source of Funds Background Information: CITY OF WATERLOO Council Communication City Council Meeting: September 26, 2011 Prepared: September 21, 2011 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: SUBJECT: CHANGE ORDER NO. 12 - $35,649.90 INCREASE F.Y. 2010 RIVER RENAISSANCE LOWER PLAZA CONThACT NO. 763 Submitted by: Jamie Knutson, P.E., Associate Engineer Recommended City Council Action: Staff has reviewed this Change Order and recommends that the Mayor be authorized to sign it on behalf of the City. Please execute and return to our office for further processing. Summary Statement Transmitted herewith is Change Order No. 12 in the amount of $35,649.90. Based on the results obtained on other downtown Waterloo Vision Iowa projects, it was decided to use the Scofield products in lieu of the originally bid coloring agents due to issues with fading. Expenditure Required Source of Funds Solid Waste Distributions Policy Issue N/A Alternative None Background Information: Other projects using the original coloring agents have faded more quickly than anticipated. By switching to another coloring agent, the color will stay brighterand more vibrant for a longer period of time. Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES • Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE S CHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: 09/26/11 Prepared: 09/21/11 Dept. Head Signature: .7--1/6-1-' # of Attachments: 43 01/4f4 f I (;-0( rr U t ' ``" SUBJECT: Request to preliminarily approve plans, specifications, form of contract, etc., set a date of public hearing, and publish an official notice pertinent to the taking of bids and request to receive and open the proposals for the Request for Proposal for Asbestos Abatement Services Group 2 for the Hazard Mitigation Grant Program (HMGP) Property Acquisition Project, and set the date of hearing and bid opening as October 10, 2011. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Preliminary approval of the plans, specifications, form of contract, etc. and setting a date of hearing and bid opening as October 10, 2011. Summary Statements Expenditure Required: to be determined Source of Funds: FEMA Public Assistance (PA) Project WorksheetO2RJD73 Policy Issue: Asbestos Abatement of properties acquired as part of the HMGP Property Acquisition Project Alternative: N/A Background Information: On 1/20/09 the City Council authorized the submittal of an application to apply for Hazard Mitigation Grant Program (HMGP) 1763 Structural Acquisition (Buy Out) funds through the Iowa Homeland Security and Emergency Management Division (HSEMD). On 7/17/09 the City of Waterloo received official notice that the City was awarded funding under the program in accordance with the scope of work and budget that was included in our application that was submitted and approved by HSEMD and FEMA. On 8/3/09 the City Council authorized the agreement between HSEMD and the City of Waterloo, which has subsequently been executed. The total HMGP Property CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO Council Communication City Council Meeting: 9/26/11 Prepared: 9/21/11 Dept. Head Signature. # of Attachments: • lo li��tl SUBJECT: Purchase of 2012 Sullair 425 Air Compressor Submitted by: JB Bolger- Golf & Downtown Area Maintenance Manager Recommended City Council Action Preliminarily approve the plans, specifications, etc. and taking of bids, and set the date of hearing and bid opening as Monday October 17`h, 2011, Summary Statement This piece of equipment will be used for a variety of applications including blowing out irrigation systems, Forestry air spade attachments, and other miscellaneous air tools. Expenditure Required TBD Source of Funds General Obligation Bond Funds for Off Road Equipment- Golf & Park Funds Policy Issue N/A Alternative N/A Background Information: N/A WATERLOO PUBLIC LIBRARY—Board of Trustees—July 11, 2011 Submitted by Kim Chapman Members present: Members absent: Others present: Troyce Vich, Sue Smith, Alex Crouse Jan Hahn, Karol Erdmann Lori Petersen, Sheryl McGovern, Amy Heth, Mike Dargan, Kelly Stern, Nick Rossman, Kim Chapman The regular meeting of the Waterloo Public Library Board of Trustees was called to order by President Sue Smith at 12:04 p.m. Moved by Vich, seconded by Crouse, to approve the agenda as presented. Motion carried. Moved by Crouse, seconded by Vich, to approve the June 13, 2011 minutes with the following amendments: X. Next Meeting Date should be September 12, 2011; Calendar of Events, closed for Labor Day should be September 5. Motion carried with amendments. The financial sheets were reviewed. The new fiscal year began July 1. Beginning balances are not shown on each fund while we wait for confirmation of those figures from the City's Finance Office. Gilbertville did not renew their contract for library services with us for FY12; either expenditures will need to be reduced or cash on hand (that is money in the account not budgeted to be spent) will need to be spent. Moved by Vich, seconded by Crouse to approve payment of the bills. Motion carried. The June statistics were reviewed. A formal presentation of fiscal year statistics will be presented at the September meeting. Director's Report • Goals Status Report—was distributed by Sheryl. Because of the work on the RFID project, some of the FY11 goals were moved to the FY12 list. • Legislative Update: Video Restriction, NEILSA, FOL & Sale of Materials—with the adjournment of the Legislature, the video restriction was stripped out of bills. NEILSA will cease to exist and will be folded into the State Library. Their rent budget will change from $21,000 to $4,000. They will move out of the suite of offices they now rent to two smaller offices on the third floor. The question arose as to their Internet connection and if they need to purchase their own. Mike commented that if they use our connection, we will need access to their connection. Sheryl has talked to City Hall about renting out the office spaces once they vacate it. As for the sale of Library materials by the FOL, legislation passed allowing the public library to give items to Friends groups to sell. • City of Gilbertville Contract & Budget Implications—as mentioned above Gilbertville will not be contracting with WPL for library services for FY12; that will be a loss of $9,400 in the County budget. • Buchanan County Libraries—The Cities of Quasqueton, Rowley and Stanley did not contract with any Buchanan County towns for library service for FY12. Those towns they once contracted with are not giving those residents library service and are asking other libraries to refuse them service, too. There will be follow- up at next month's meeting. • Miscellaneous—work will continue on the long range plan with a community meeting for public input scheduled for August 9 at 6:30 p.m. An on-line survey and a paper survey are also available for input. There has been discussion of changing the Board meeting times. Results from a Doodle poll show the second Monday at noon remains the best option. Sheryl will be on vacation September 12, the date of the next scheduled meeting (there is no August meeting). Board members were in consensus to change the meeting to September 19. Informational Reports from Staff • Mike Dargan, Technical Systems—there is now a blu ray collection; there is new shelving for AV; wifi usage is booming; the tape back-up unit died and is being replaced. • Kelly Stern, Youth Librarian -765 kids were registered for the summer library program; about 500 kids were served during outreach at summer school; there has been good attendance at summer events; Spin It to Win It game show will be the finale event. • Nick Rossman, Circulation—the teen summer program is near the end with a Harry Potter movie scheduled for Friday; the WPL, CFPL and UNI Rod Libraries have partnered for a Harry Potter exhibit that will arrive at WPL in December. • Amy Heth, Volunteer Coordinator and Marketing -190 patrons were registered for the adult summer program; July 30 is the date for the Fiesta Finale, including a fundraiser by the FOL; volunteers are needed for the RFID project. • Lori Petersen, Technical Services ----working on fiscal year close; four areas have been completed in the RFID conversion: large type, adult video, play -away and express DVDs. • Kim Chapman, Business Office—nothing extra. Referred for Board Action—nothing on the agenda Unfinished Business • L/M Communication—the June 16, 2011, meeting minutes were included in the packet. FOL Liaison • The FOL is still accepting donations for the September book sale. The next meeting is September 19, 2011. Moved by Vich, seconded by Crouse to adjourn. Motion carried. The meeting adjourned at 12:42 p.m. WATERLOO PUBLIC LIBRARY—Board of Trustees Special Meeting—August 1, 2011 Submitted by Kim Chapman Members present: Troyce Vich, Sue Smith, Karol Erdmann, Alex Crouse, Jan Hahn Others present: Sheryl McGovern, Lori Petersen, Kim Chapman The special meeting of the Waterloo Public Library Board of Trustees was called to order by President Sue Smith at 12:31 p.m. Moved by Vich, seconded by Erdmann, to amend the meeting time from 12:00 p.m. as listed to 12:30 p.m. Motion carried. Referred for Board Action • Approval of bid for construction for shelf-check/AMH on first floor ---Two bids were received: Michael Huff Construction for $12,767.00; Failor Hurley Construction for $10,991.00. Moved by Erdmann, seconded by Hahn to approve the bid received from Failor Hurley Construction for $10,991 using RFID funding. Discussion followed with Sheryl pointing out Failor Hurley Construction's bid is roughly $2,000 less than Michael Huff Construction's bid for remodel of the circulation desk. Alternate bids were received for adding a three -section book case, which was previously approved by the Board for $2,000; the other alternate bid is for relocating the Welcome Desk to second floor. The decision has been made to not relocate the desk, nor use it. Motion carried. • Moved by Vich, seconded by Crouse to accept Failor Hurley Construction's Alternate number 1 bid for furnishing and installing a three section oak book case for $2,399 to be paid from Foundation funds. Motion carried. • Moved by Crouse, seconded by Vich to accept Failor Hurley Construction's Alternate number 2 bid for relocating existing information desk to second floor, allowing $2,100. Motion denied. The next meeting will be September 19, 2011. Moved by Vich, seconded by Hahn to adjourn. Motion carried. 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Head Signature: Treloar # of Attachments; SUBJECT: Battalion Chief Position Submitted by: Pat Treloar, Chief of Fire Services Recommended City Council Action: Approve replacing retiring Battalion Chief Summary Statement: Battalion Chief Boesen is retiring in early January and we would like to move forward with the civil service process. Expenditure Required Source of Funds: In FYE 2012 budget. 010-124400-1111 (salaries) Policy Issue Alternative Background Information; We currently do not have an active list for Battalion Chief and it is our desire to have a list in place in early December. The Battalion Chief position is extremely important to our fire operations and we would like the ability to promote as soon as Battalion Chief Boesen has retired. MINUTES COMMUNITY DEVELOPMENT BOARD MEETING AUGUST 16, 2011 The regular meeting of the Community Development Board was held in the City Council Chambers, 715 Mulberry Street, Waterloo, Iowa, and called to order by Chairman Eric Johnson at 4:00 p.m. on Tuesday, August 16, 2011. Members present: Mickye Johnson, Gary Rankin, Bob Reisinger, Jeri Thornsberry and Chairman Eric Johnson. Members absent: Kenneth Adderley and Amber Boyd. Also present: Rudy Jones, Community Development Director; Nancy Gulick, Community Development Coordinator; Noel Anderson, Community Planning & Development Director; Mayor Buck Clark; Steve Schmitt, Council Liaison; Aim Northey, Administrative Secretary; and John Rooff, Developer. A. APPROVAL OF THE AGENDA. Chairman Johnson indicated Board packets were mailed out and asked for additions or corrections to the agenda. It was moved by Mickye Johnson and seconded by Gary Rankin to approve the Agenda as mailed. Motion carried. B. APPROVAL OF THE MINUTES FOR THE REGULAR MEETING ON JULY 19, 2011. It was moved by Bob Reisinger and seconded by Jeri Thornsberry to approve the minutes for the regular meeting on July 19, 2011. Motion carried. C. OLD BUSINESS. L Update on Single Family New Construction - Round 1 and Round 2. Rudy Jones noted Round 1 has been completed at the Summerland site and Round 2 is progressing very well. They have commitments from buyers to purchase the remaining units. They are pacing their workload to stay busy through the end of the year, at which time they will begin Round 3 in January, if not sooner. Rudy Jones indicated that John Rooff has three units substantially complete on East Stn Street, with commitments coming forward. John Rooff stated three houses are finished in Round 1 and they are ready to close on two of them. One of the buyers had their husband file bankruptcy which has skewered their credit. All five horns should be wrapped up mid October. Chairman Johnson inquired if we could get another extension for this project? Rudy Jones reported we will have to request another extension if we expect to complete this commitment. The extension will definitely impact Round 2 as that deadline is December 31St and no units have been started. Rudy stated he would be contacting IDED as soon as possible with the extension request. Minutes August 16, 2011 Page 2 Rudy Jones noted he would be requesting an extension for Round 1 and, realistically also needs to request an extension for Round 2. John Rooff indicated there has not been a new house sold on East 8th Street for over 100 years. The credit scores for some of the buyers had to be revisited and another unit needed an extra room built in the basement for an additional family member. Mr. Rooff indicated Round 2 would be an easier process as buyers are already in place for these projects. Chairman Johnson stated he has been disappointed with the progress, however, we are trying to fill in this neighborhood and people with impeccable credit scores may not wish to buy a house in these areas. Bob Reisinger indicated another issue is the lenders are not from our local area and are not familiar with our market. This situation is not as tough as a short -sale or a repossession. Jeri Thornsberry asked for clarity on Round 1 completion. John Rooff indicated the process with buyers should allow us to close by the end of October, first of November, as these houses would be ready to occupy, but he cannot guarantee the banks will be up to speed. Chairman Johnson indicated a year-end extension would be an appropriate request for the Round 1 project, so we only have to ask for one more extension, and hopefully get it completed early. Mickye Johnson inquired about HUD's position across the country on the buyouts, repo's, etc. Rudy Jones stated the Iowa Department of Economic Development directs this program. We were looking at additional rounds of funding before the change of administration. Opportunities to build what we can must be pursued as the dollars are shrinking up quickly. We are going into Round 3 and this may be the end of our funding stream. All the agencies in Des Moines and Omaha have been very cooperative on these projects. Rudy Jones advised he would request an extension through December 31, 2011 on the remainder of units in Round 1 and reiterated that Round 2 is progressing well in Summerland. Round 3 will begin in January 2012. Rudy Jones reported that Mr. Rooff also has a commitment of 10 units in Round 2. We are working on transfers of the property from the City to Mr. Rooff. There is a special Planing and Zoning Commission meeting today to approve the project concerning rezoning. Noel Anderson indicated the rezoning of the site plan and enterprise zone will go before the City Council on August 22. We are working on the appraisal and other issues. Chairman Johnson inquired about the time frame for breaking ground. John Rooff stated once we have ownership and the enterprise zone is established, the realtor, Leila Granger has eight buyers ready to sign contracts. We have several models of homes, some two story with garages and we can break ground within a week of signing the contracts. Round 2 should begin by the first of Minutes August 16, 2011 Page 3 October and we could easily have six of the ten homes completed by year end. Chairman Johnson inquired if the homes must be sold by the deadline? Rudy Jones indicated the homes must be built and closed by the December 31, 2011 deadline. Chairman Johnson indicated November 1S{ would be an appropriate time to ask for an extension to Round 2, with hopefully six of the ten houses built. John Rooff indicated there are 14 lots on the Lincoln School site. He will begin the construction as soon as buyers are approved. Rudy Jones stated he wanted to wait for the Board's decision to figure out the time frames on both contracts and submit one extension letter for these projects. Nancy Gulick clarified these are two different contracts with the State, Round 1 expires August 31, 2011 and Round 2 expires December 31, 2011. Chairman Johnson summarized we will ask for the extension on Round 1 to December 31, 2011 and we will monitor the activity on Round 2 until November 1st and will ask for an extension in November. It was the consensus of the Board to follow this schedule. Noel Anderson indicated the Enterprize Zone is based on census tract information and transfers can occur when the abstracts are finalized. 2. Neighborhood Stabilization Program — Round 3 Update. Rudy Jones reported the request for release of funds has been requested and we are in the comment period. We should have the approval back soon and staff will be conducting inspections and prepare cost estimates. 3. Low Interest Loans for Rehabilitation and Emergency Repairs Program — Final Recommendation. Chairman Johnson indicated board members were asked to provide input at the last meeting. There has been one change to the last draft whereby after the loan application is received, a subcommittee will review the applications and come up with criteria that allows the homeowner to repay the loans. Rudy Jones noted this is now being reviewed by the Rehabilitation Program Manager and his comments will be considered and we should be able to begin the loan process this fall. The new low program guidelines are as follows: Rehabilitation Program- Forgivable Loan/Loan Program proposed July 21, 2011 Justification: Funding for CDBG and HOME continues to decrease. To be good stewards of the funds we do receive, property owners will contribute to the cost of rehabilitation. This in turn will increase the value of the owner's property. Minutes August 16, 2011 Page 4 General Requirements: • Require the homeowner to take City -approved budgeting classes at their expense. Budgeting classes are available from Consumer Credit Counseling, Operation Threshold, and Family Management Credit Counseling. A certificate of completion must be presented before contracts are signed. • Funds provided for the rehabilitation may not exceed 50 percent of assessed value of the property. • Loan mortgages will be recorded in the Black Hawk County Recorder's office. • The loan will be subordinate to other primary lender mortgages already on record. Subordination requests after the loan will follow Board policy. • Upon death of the deed holder, and there is no surviving spouse or other person listed on the deed, all loans becomes due and payable. Forgivable Loans: • The term of the forgivable loan is ten years. No payments are required as long as the owner occupies the house as his/her primary residence, and does not sell, transfer title, or use the property as a rental unit during that time. • If the owner decides to sell, transfer title or use the property as a rental unit, the forgivable loan will be repaid based upon a 10% forgiven annually basis. • The forgivable loan amount will be consistent on each unit ($20,000); the loan amount will vary by the cost of the rehabilitation. • If Lead Grant funds are used, those will be considered as part of the forgivable loan, not the loan amount. Deferred Loans: • Deferred loans are available for clients whose annual income is less than 50% median income for household size. See chart. • Deferred loans have a life of 20 years. After 20 years, if the housing unit has not been sold, title transferred or used as a rental unit, the Community Development Director can renew the mortgage document, or the document will be released. • A deferred loan is due and payable if the property owner sells, transfers title or uses the property as rental property before the end of 20 years. Rehabilitation Loan: • A loan will be available through the Community Development Board for the amount of funds needed to complete a rehabilitation project over and above the $20,000 forgivable loan. • Terms of the loan are 3% interest annually for up to 20 years. • The loan payments will be program income for the CDBG or HOME program and used to funds additional housing unit rehabilitation projects. • The property owner will fill out a loan application. The application will be reviewed by a committee consisting of the Director, one Board member, and one banker to determine ability to re -pay the loan. • lithe housing unit is sold, title transferred, or used as a rental unit before the loan is totally re -paid, the loan will become due and payable in its entirely. • Legal action, up to and including foreclosure, may begin when loan payments become 90 days delinquent. Fornivable Loan/Deferred Loan/Loan amounts Income level Forgivable Loan Deferred Loan Loan Total 0-50% median $20,000 Up to $15,000 NA $35,000 51-80% median $20,000 NA Up to $15,000 $35,000 Minutes August 16, 2011 Page 5 Return on investment for deferred loan and loan Income level Maximum Loan Loan Terms Monthly payment Total Return 0-50% median NA NA NA $15,000.00 51-80% median $15,000 3% 20 years $83.19 $19,965.60 Household size income guidelines (July 2011) (subject to chane annuall 1 Income level 1 person 2 person 3 person 4 person 5 person 6 person 7 person 0-30% median $13,100 $14,950 $16,800 $18,650 $20,150 $21,650 $23,150 31-50% median 21,750 24,850 27,950 31,050 33,550 36,050 38,550 51-60% median 26,100 29,820 33,540 37,260 40,260 43,260 46,260 61-80% median 34,800 39,800 44,750 49,700 53,700 57,700 61,650 w Chairman Johnson asked for additional comments from the Board. It was moved by Bob Reinsinger and seconded by Mickye Johnson to adopt the rehabilitation forgivable loan program guidelines as drafted. Motion carried. Chairman Johnson indicated this new approach will help leverage additional funds for the rehabilitation program. D. NEW BUSINESS. 1. Endorse Rehabilitation Contracts for July 2011. (Report attached.) It was moved by Bob Reisinger and seconded by Jeri Thornsberry to endorse the rehabilitation contracts for the month of July 2011. On roll call: Mickye Johnson, Gary Rankin, Bob Reisinger, Jeri Thornsberry and Eric Johnson voted Aye. Nays: None. The Chairman declared the motion carried. 2. Set date of public hearing for September 20, 2011 on the Consolidated Annual Performance and Evaluation Report (CAPER). It was moved by Mickye Johnson and seconded by Bob Reisinger to set the date of Public Hearing on the FY2011 CAPER. Motion carried. E. DISCUSSION ITEMS. Rudy Jones mentioned that he attended the Open House for Habitat for Humanity's 100th housing start in the Black Hawk County region. F. ADJOURN MEETING. With no further business to come before the Board, the Chairman adjourned the meeting. Respectfully submitted, Rudy D. Jones, Secretary Pro -Tem Minutes August 16, 2011 Page 6 iulY.,24�k1„�Gontract sirne e I 4ameraili 1 € 'i Rebabilitazio CDRG fund ' t _.._...._._............._... 1 .__:: _...__._.._...._........ H:E'- ..��SSiv.°'a`f"MJ.4 moi- A:9ri36-• I I I t I t ovesk .4- a•_..... l_.-.. fii�/4Pi T�`OhFT:�•; 7C5, i5� %�'AtNT....-.i Chas t7arrutie Malinke ,.fo14 i 1533, 51 t W Om Shane r - =Jane L., 1531j 416Vinion Hun terb&A1e iaGair =Jon •---_.... 1.._ 163&......__ 403_ t=o ler 6,in&A9etandrshLiahly 'Jvrr i 15391 818 PdFang sou Totalr -�......_-......1 f I I raxwsxl r m ,s+sty j To,ia 7,x12/2611 I , pailt,itrnare,windoers. 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Tabatha Lemma/Austin a.ea !Jon 1 1840 ,! 85.2 Merits l Mem Powell Lion r 1541: 215 Other St I _.__........_ _..�_ . _ .1__..._. ...'..._...._3._..._.... Total _...�.....,_.....-_-._..........-........ tuvtan31tel in Iowans Flood Pru 1 1 _. ,_ ..... .. .... . t imp ricsJ€IErt1 Jil e:are,warermaze I 0Msa i anon::: , , . .. t #4l.5,,k75 ,NF, , l.... d ;isre rax,*n ., ...fin a .._.1 F Tom..__ i , i ,AS Star Ph thina.17/2 /2011 < 8888.91 E 4,9/'open s r.,, ,'.. r i $.6$4.11 I......._ .............. Roll Ca11: Members: PUBLIC WORKS COMMITTEE September 26, 2011 4:50 p.m. Council Chambers Chairperson Bob Greenwood Ron Welper Harold Getty Approval of Agenda, as proposed. NEW BUSINESS 1. Expenditure Authorization Request of Larry Smith, Superintendent of Waste Management Services Amount + Est. S/H Expenditure $6,756.75 Purchase control boxes ADJOURNMENT Suzy Schares City Clerk ✓� 2CLCA(�/L- W City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 6,756.75 plus ext. shipping cost of $ 0.00 to pay for or purchase Control boxes This purchase or expenditure is being made because: We need seven outside alarm control boxes for seven lift stations; Belle, Triangle,Tower Park, 63 South,Airline, Country View, Ball Park Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Van Meter Ind. They had what we needed to get the alarm system in place that the IDNR suggested we put in place at the lift stations. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: nSewer: Sanitation: fBonds: Federal/other grants: Other(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/21.52 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, �-� vy� ' 2n l/ (Project Code) $ 239,497.00 $ 225, 824.00 (Sigure Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date 125 Courier Street . - la�s[us*te€ai, z� ter100 y IA 50701-1'28 3 Ina 319-235-9313 Fax 19-235-0365 BILL TO: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 Mike Schneck WAT 35 Cedar Terrace Steve Manross WAT 35 P02 PPPU WLOO PiRRU -Invoice Questions? Cali 319-235-9313''-- WIEG WCR027550120 550W 120V FAN HTR WIEG N4123630123PTC N412, SD, 36X30X1 WIEG NP3630C NPC Panel for N412C, N412WC, N412SSC, N412WSSC 71-11103111M611F1A 56192652E T awe * * Reprint ' Reprint -r. * Reprint ** 07/1 3/11. S64ti 5076 .001 �~Fh�Sf2: ilt 1 RFT TO; 250 32N0 AVE SW CEDAR RAPIDS. IA 52404-3913 SHIP 1O: Prc Br: 2 Ship B27: 10 WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 NET 30 DAYS nliui=r:��r. 1 1 1 nSf tStsR€lE 4 E1TEM APPROVED_ =riffs:: Steve •fi 07/13/11 375.75e 491.76e 97.74e 13674 06/01/11 3'75.75 491.76 97.74 Invoice A± Daae by 08/13/11, All claim. for shortage or errors nest be made at once, returns require written authorization and are subject to handling charge.. Special orders are non -returnable. pant due invoices may be subject to 1.561 late charge. No credit will be allowed tor goods returned without prior consent. 15% restocking on stock material. Factory acceptance and terms will govern amount o£ credit on non -stock material. our company does not manufacture the goods it .ells and makes no express warranties thereon. It also diaalaima all implied warranty Of merchantability or fitness for a particular use. Except as prohibited by law, you are responsible for payment of all teem, coat, and expenses, including but not limited to, attorney fees, expert witness feee, and deposition expenses inaurrad to collect all amounts due from you. Subtotal S&H Cb3C-S 965,25 000 Amount Due —__ 963.25 1110151/MMIMERIII R VO@(1E 125 Courier Street Waterloo, IA 50701-1289 319-235--9313 Fax 319-235-0365 6111110: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702--2000 Mike Schnec_k WAT 35 Steve Manross WAT 35 Triangle P02 PPPU WLOO Two:ce Questlons7 Cali -319:235-9313 WIEG WCR027550120 550W 120V FAN HTR WIEG N4123630123PTC N412,SD,36X30X1 WIEG NP3630C NPC Panel for N412C, N412WC, N412SSC, N412WSSC 787147fii lZa6:ii FM 5605•?t157.i}UF Stene * Reprint * Reprint ** Reprint '* * 07/29/11 iJ ij4F,::7107i1q 56492024.001 REMIT To: 850 32ND AVE SW CEDAR RAPIDS, IA 52/101-3913 SNIP TO: Prc Br: 2 Ship Br-: i0 WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 <: lsfA-B:ii11 . i?aQEi?:=:�: NET 30 DAYS • 1 1 1 Steve 07/29/11 1 375.75e 1 491.76e 1 97.74e 1 ::•:c G 5?QMEf<Il Jf T 13674 06/01/11 HYf. T D:4' -T._ ,,......_" � ..----^ LN ITEM_,15:*„. 1 f OVEDA Invoice is clue bar 08/29/11. All l forhortage or error. must be made at once, returns require written authorization and ars subject to handling charges, special orders ars non-raturnable.Fast due invoices may be eubjact to 1.504 late charge. No credit will be allu=red for goods returned without prior consent. 154 restocking on stock material. Factory acceptance and terms will govern aanunt of credit on non -stock material- our company does not manufacture tha goods it selle and makes no expresso warranties thereon. it also disclaims all implied warranty of merchantability or fitness for a particular use. Except as prohibited by law, you are responsible for paymant of all fees, coot, and expenses, including but not livdted to, attorney fees, expert Mirrea1 fees, and deposition expanses incurred to collect all amounts due from you. Subtotal S&H CELS _dal es_7 375.75 491,76 97.74 9655.25 0.00 0.00 Amount DUG L 9,5525 Van Puler Inmrsbial, Inc. l E 1IId�l ltl�i� 1l�l�t 11 l ** INVOICE ** 125 Courier Street Waterloo, IA 50701-1289 319-235-9313 Fax 319-235-0365 BILL TO: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 Mike Schneck WAT 35 •�:� ?:�US3Q�ft�:QFRE�:�ItUMB�k Tower Park Steve Manross WAT 35 P02 PPPU WLOO WIEG WCR027550120 550W 120V FAN HTR WIEG N4123630123PTC N412,SD,36X30X1 WIEG NP3630C NPC Panel for N412C, N412WC, N412SSC, N412WSSC 7fl4FZUU12T6:11FM Sgn2rt inn{ * y, Reprint * •* Reprint ** Reprint ** 07/16/11 REMIT TO: 050 32ND AVE SW CEDAR RAPIDS, IA 52404-3913 f.4'F,--MIR S6492027.001 SHIP TO: Prc Br: 2 Ship Br: 10 WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 Steve NET 30 DAYS 07/16/11 1 1 1 11 375.75e 1 491.76e 1 97.74e DEF UN4 AV- . ITEM RoVED_ pfi/ 1 US3Q EM1=:?41 MEF, 13674 4kaER:Dkl :: 06/01/11 1(. 375.75 491.76 97.74 Invoice is due by 08/16/11. All claims for shortage or errors must be made at once, returns require written authorization and are subject to handling charges. Special orders are non -returnable. Peat due invoices may be subject to 1.508 late charge. No credit will be allowed for goods returned without prior consent. in restocking on stock material. Factory acceptance and terms will govern amount of credit on non -stock material_ Our company does not manufacture the geode it sells and makee no express warranties thereon. It eleo diaclaims all implied warranty of merchantability or fitness for a partioular use. Except ae prohibited by law, you are responsible for payment of all fees, cost, and expenses, including but not limited to, attorney fees, expert witness fees, and deposition expenses incurred to collect all amounts due from you. Subtotal S&H CHGS Sales T 965.25 0.00 0 ,1111 Amount Due l--___-- 965.25 Van R&yter Iii/F j V A lim 111N11il lll1l1lnilliklillliil l - * IVO I(` *=t. 125 Courier Street Wateroo, IA 50701-1289 319-235.9313 Fax 319-135-0365 BILL T0: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 1fS3�2�7£I�g4 RAF t Uri66R 63 South Steve Manross WAT 35 P02 PPPU WLOO V4Y.es. 4tisr.CYJ.u.4�.'-'.v:::-�::.-.�.4_.T.__._, Invoice Questions? Call 31- 235-9313 WIEG WCR027550120 550W 120V FAN HTR WIEG N4123630123PTC N412,SD,36X30X1 WIEG NP3630C NPC Panel for N412C, N412WC, N412SSC, N4I2WSSC 71-1143iti2-16:iiPM S65921152.4111 stave ** Reprint ,; * Reprint * * Reprint ** 0'1/1.9/11 Puk:ti[ihGi:K.: x64.92038 , 001 RE2 T TO: 250 321ID AVE 5rr1 CEDAR RAPIDS, IA 524104-3913 SHIP TO: Pre Br: 2 Ship Bx: 10 WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 NET 30 DAYS 1 1 1 Steve 07/19/11 375.75e 1 491.76e 1 97.74e DEPT. LINE IT APPRO invoice 1s clue by 08/19/11. All claims for shortage or errors mast be made at once, returne require written authorization and are eubject to handling chargee. special orders are non-returnable.paat due invoioee may be eubject to 1.5et 1, ate charge. No credit will he allowed for goods returned without prior consent. 15% reetooking on etoek material. Factory acceptance and terms wlll govern amount of credit an non -stock material. our company does not manufacture the goods it sella and ntvkee no express wurrantiee thereon. It also disclaims all implied warranty of merchantability or fitness for a particular use. Except an prohibited by law, you are responsible for payment of all fees, coat, and expenses, including but not limited to, attorney fees, expert .witnenn fees, and deposition expenses incurred to collect all amounts due from you. 5xU M i eq S]btata1 S&H CHGS Salsa 1 .5S1r W:WiiiiElT 13674 06/01/11 375.75 491.76 97.74 965025 0.00 0.00 Amount Due 9.5.5.25 MIIIIIINIM111111111E10111 1 125 Courier Street Waterloo, IA 50701_4289 319-235-931.3 Fax 319-235-0365 BILL TO: WATERLOO WASTE VYAT.ER, 3505 EASTON AVE WATERLOO, IA 50702-2000 Mike Schneck WAT 35 Ai rl i ne Steve Manross WAT 35 P02 PPPU WLOO Invoice- questions? Call319-235-93h WIEG WCR027550120 550W 120V FAN HTR WIEG N4123630123PTC N412,SD,36X30X1 WIEG NP3630C NPC Panel for N412C, N412WC, N412SSC, N412 n7SSC 714,Se1I22-76:1 PM Sn+i9Zmzum Stele * Reprint * Reprint ** Reprint ,a Ip1U Lf:G: 07/20/11 * INVOICE * JftkVJfil;::tiAr 1:f. 56492047.001 FardArr TO: 8S0 32ND AVE SW CEDAR RAPIDS. IA 52404-39.13 _ SHIP T0: Prc kir : 2 ship Br : 10 WATERLOO WASTE WATER 3505 EAS TON AVE WATERLOO, IA 50702-2000 NET 30 DAYS 1 1 1 DEPT UNE ITS. APPROVED 1 1 1 f;iitf:rs S teve 07/20/11 375,75e 491.76e 97.74e Invoice is due by 08/20/11. All claims for shortage or errors must be shade at once, returns require written authorization and are subject to handling charges, spacial orders aro non-returnable.eaet due invoicee may be subject to 1.50t late charge. Ne credit will be allowed for goods returned 3.thout prior content. is$ restocking on stock material. Factory acceptance and terms will govern amount of credit on non -stock materiel. Our coepany dose not manufacture the goods it salla and makes no express warranties thereon. It alao disclaims all implied warranty of merchantability or fitness for a particular use. Except es prohibited by law, you are responsible for payment of all Pees, cost, and expenses, including but not limited to, attorney fees, expert witness fees, end deposition expenses incurred to collect all amounts due from you, Subtotal. S&H CHGS Sgleg_ ax 0.0 1 06/01/11 375.75 491,76 97,74 965425 0.00 Amount Due 965.25 1111 1111111111111111111111111111111 *-* INVOIC : ** 125 Courier Street Waterloo, IA 507014289 319-235-9313 Fax 319-235-0365 BILE T0; WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 Mike Schneck WAT 35 'e Steve Manrdss WAT 35 ........---iLl�53Qkl�fc�:p2{pk�.�i�lK6E$_•':� �:::=:-�:-_: Ball Park ..777:7,7,,,77,-- ,,o 77 P02 PPPU WLOO siii#vii:.:. Invoice questions? Call 319-235 9313 WIEG WCR027550120 550W 120V FAN HTR WIEG N4123630123PTC N412,SD,36X30X1 WIEG NP3630C NPC Panel for N412C, N412WC, N412SSC, N412WSSC 7t•1 m1 1511FM sj$WM7RIlj „ 2 4, steue ** Reprint ** Reprint ** Reprint ** 07/28/11 REMIT TO: 850 32ND AVE SW CEDAR RAPIDS, IA 56492061..001 52404-3913 1 SHIP TO: Prc Br: 2 Ship Br: 10 WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 l; G 851 =:Il t1.1!@ NET 30 DAYS 1 A 1 1 1 Steve 7.777 sis'is.are::: 07/28/11 375.75e 491.76e 97.74e gE ,n PQVD ec/ ` Invoice is due by 08/28/11. All claim. for shortage or errors suet be made at once, returns require written authorization and are subject to handling chargee. special orders aro non-returnable.Pant due invoices may be subject to 1.5OS late charge. No credit Trill be allowed for goods returned without prior consent. 15t restocking on stock material. Factory acceptance and terms will govern amount of credit on non -stock material. Our caapany does not manufacture the goods it sella end makes no express warranties thereon. It ale. disclaims all implied warranty of merchantability or fitness for a particular use. Except an prohibited by law, you are responsible for payment of all fees, cost, and expenaaa, including but not limited to, attorney fees, expert witneae fees, and deposition expenses incurred to collect all amounts due frau you. Subtotal S&H CHGS Sales T SWigk-WA 13674 R13jiFti'.A h7F: ':<.. 06/01/11 375.75 491.76 97.74 965.25 0.00 00 965.25 Amount Due kfmn feS388e Industraml, flag 1llb11ll11lil1n1 Jl11111Bl1ll1l11i1 °-* DN V() (11 . ** 125 Courier ESCree. Waterloo, IA 50701-1289 319-235-9313 Fax 319--235-036.5 BILL T0: WATERTOO !r ' ST.Eu' WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 Mike Schneck WAT 35 iU53Q??t;(l=:�iF➢.c!i:irttis�� fi;�5 Country View 07/21/11 56492052.001 RENiT TO: 850 32ND AVE SW CEDAR RAPIDS, [A 52.404-3913 SHIP 10: Pr Br 2 Ship Br : 10 WATERLOO WAS TE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 Steve Manross WAT 35 P02 PPPU WLOO NET 30 DAYS � . invoice questions? Ca11 WIEG WCR027550120 550W 120V FAN HTR WIEG N4123630123PTC N412,SD,36X3QX1 WIEG NP3630C NPC Panel for N412C, N412WC, N412SSC, N412WSSC nivan't2:1E:UMW SE4971Mi7.3U4 ** Reprint ** Reprint ** Reprint ** 1 1 1 1 Steve 07/21/11 375.75e 491.76e 97.74e DEPT � UNE IT 9� APPAO EDS_ L1 11J _ Ii vo Lcv is due by 08/21/11 . Ail claims fur shortage or errors must be made at once, returns require written authariaation and are subject to handling charges. special orders are non -returnable. Past due invoices may be subject to 1.50$ late charge. No credit will be allowed for goods returned without prior consent. 155 restocking on stock material. Factory acceptance and terms will govern amount of credit on non -stock materiel. Our conpany does not manufacture the goods it sells and makes no express warranties thereon. It also disclaims all implied warranty of merchantability or fitness for a particular use. Hzcept an prohibited by law, you ars responsible for payment of all fens. cost, and expenses, including but not limited to, attorney fess, expert witness fees, and deposition expanses incurred to collect all amounts due from you. 1 =:^: tt%�3�Mt�Ft=:Ij}I11til�; 13674 Q1TisiR :13i L= :::: 375,75 491.76 97.74 Subtotal S&H CHCS Stile T 965n25 0.00 0.0Q. Amount -Pus 965925 FINANCE COMMITTEE September 26, 2011 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of September 19, 2011 NEW BUSINESS Pre -Authorizations to Expend over $1,000.00 Dept Amount Esq Expenditure Bldg Maintenance $5,695.88 Sprinkler inspection and repair for Waterloo Center for the Arts Bldg Maintenance $7,520.25 Concrete work & storm sewer repair at Young Arena Central Garage $1,31250 LED Arrow Bar and Safety Strobe Lights Cultural and Arts $5,287.00 Woodfold counter rolling counter shutter for west wing office Fire Department $3,469.00 + $100.00 2 -position David Clark Wireless Communication System Leisure Services 815,474.00 Install drop slide to replace high board at Byrnes Park Swimming Pool Leisure Services $3,095.00 + $200.00 AccuSpread Model GT salt spreader Police $2,197.00 Hewlett-Packard E2910 48G rack mountable Ethernet switch Police $6,348.35 + 480.85 Adding $505 for additional seat sensor. Original purchase was approved on 8/15/11. Safety Committee Not to exceed $1000.00 Annual employee safety/wellness fair expenses Traffic Operations $1,360.00 + $50.00 1-RZ-4 Advanced WDR Camera Traffic Operations $4,321.59 Galvanized traffic pole with 34 -ft mast arm, including hand hole and anchor bolts Traffic Operations $3,320.00 1— M-50 Controller Traffic Operations $7,500.00 M-52 Eagle controller, TS -2 power pack, EDI -MMU - 16, Load Switches, Push Buttons, etc. Traffic Operations $1,253.50 230 —18 inch orange cones with bases Waste Management $6,756.75 Control Boxes 2. Approval of garbage refund in the amount of $63.00 for Gail Gavlock of 407 Belmont Avenue Submitted by Suzy Schares, City Clerk. 3. Recommendation to accept bid from Pioneer Graphics of Waterloo, Iowa in the amount of $2,546.00 for Fall 2011 Storm Water Education Brochure Submitted by Wayne Castle, PLS, EI, Associate Engineer. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 5;695.$$ plus est. shipping costs of $ to pay for or purchNSe This purchase or expenditure is being made because: Required 5 year testing for Waterloo Center for the Arts and corrected the unsatisfactory conditions from the inspection performed on 10125110. Vendor selected for this purchase: Biackhawk Sprinklers, Inc. Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Black Hawk Sprinkler previously made the inspection and now has made the necessary corrections. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund [5-1( Bonds Road Use Tax Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 410-22-4205-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is (Project Code) and the current available balance is $ / »/5 Re ctfully submitted, (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:Ishared goodieslforms\Pre-Auth Art Center - BH Sprinklers (Mar 2010) BLACKI-IAWK AUTOMATIC SPRINKLERS, INC. ARE PROTECTION CONTRACTORS --DESIGN, INSTALLATION & MAINTENANCE P.O. BOX 998 TO: Waterloo Center For The Arts 225 Commercial Street Waterloo, IA 50701 INVOICE NO, 69857 CEDAR FALLS, IA 50613 EMPLOYEE OWNED TELEPHONE: (800) 232-7721 FAX: (319) 277-0000 DATE: September 9, 2011 CUSTOMER ORDER NO: JOB LOCATION: 225 Commercial Street Waterloo, IA 50701 OUR FEDERAL I.D # 42-1020859 TERMS: NET 30 CUSTOMER ID: S2508 Breakdown EMPLOYEE # 710 8/16 to 8/30/11 = Performed 5 year testing and corrected the unsatisfactory conditions from the inspection performed on 10/25/10. Mechanical Hours Shop/Fabrication Hours Material - See Attached Permit Truck/Freight Expense LI( fa -2 1-1/2% Carrying Charge on All Accounts Over 30 Days. Units Unit Price Amount 45.00 3.00 85.00 3,825.00 55.00 165.00 1,550.88 50.00 105.00 p TOTAL AMOUNT DUE $5,695.88 IF NOT RECEIVED IN OUR OFFICE BY: ADD $85.44 FORA TOTAL OF October 9, 2011 $5,781.32 Thank You - It Was Our Privilege To Serve You *** BLACKHAWK AUTOMATIC SPRINKLERS, INC. P.O. Box 998 • Cedar Falls, Iowa 50613 Phone (800) 232-7721 - Fax (319) 277-0000 WORK PERFORMED: y r (:::51151174.4,.. - Le2-$,t.9.a '-ra 4 .te-71-/ /1� R C',S rae, rvIcp,ep a c.1.4-44 /( `T'— �—a ,� `�"�` ori—»�•--`._"" qq,•.v.x :'"� i": s• —3•*.r a. - :K= Total Man Hours QI-rnr+ = 54.cv Dates Work Done 1-44,7-11 I` -I'. 1 Emp. # Emp. Name: #fu Ceiling Price wa/� Authorized By: =T ,� F,=hs HOURS Off! SITE: _` Regular Hours Regular Hours Overtime Hours Overtime Hours BLACKHAWK AUTOMATIC SPRINKLER P.O. Box 998 , INC. edar Falls, Iowa 50613 • Phone (800) 232-7721 - Fax (319) 277-0000 TIME AND MATERIALS WORK Date. 1- jo Job Name Address 26.-( e ic+ PO # Contact # City 't -f6 c State Zip WORK PERFORMED: Bill To Att: Address City State ' Zip r :2=7,t5",p � � f� /0 -.Z /0 MATERIALS USED t 1172 c 5 '1 d1 h 2-5-6 Gv 774.1. J, -fa irl2 9 /1 ifrw-" Ifs"" 2 7L 5-6X61)6_g, ff.rtti=z. Total Man Hours Dates Work Done Emp. # Emp. Name: HOURS ON SITE: Ceiling Price Authorized By: Regular Hours Regular Hours Overtime Hours Overtime Hours Proforma Xtmme 319-277-3736 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 7,520.25 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Concrete work & storm sewer repair at Young Arena Vendor selected for this purchase: B & B Builders and Supply C Bids or written quotes were taken on this purchase, as follows: B & Builders $ 7520.25 Mike Dolan Concrete $ 8,150.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund EBonds n Road Use Tax Federal/other grants Li Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 4-41-2-4500-2177 Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectiully submitted, $ ICES o00 1,9,;-Roi (S gna ure Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:Lshared goodieslforms\Pre-Auth Concrete - Storm Sewer Repair - YA (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage $ 1,312.50 plus est. shipping costs of $ 0.00 LED Arrow Bar and Safety Strobe Lights Department to expend to pay for or purchase This purchase or expenditure is being made because: Required safety equipment to outfit new Sewer Inspection vehicle Vendor selected for this purchase: Mid -Iowa Solid Waste Equipment F-1 Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Installation in conjunction with truck build Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: l l General Fund nBonds Road Use Tax X Sewer Federal/other grants I E Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200-2127 (Fund - Department - Activity - Account Number) Sanitation (Project Code) in which the budgeted amount is $ 200,000.00 f/ and the current available balance is $ rV( Crct 0.0d V Respectfully submitted, (Signature Dept. Head or Designee) 9-17-1( Date Kashared goodies\forms\Sanitation - Turbo Assy - 710.xls (Mar 2010) 1/)-(, r.tZ6L) 6k nv1Y ',244// (Signature Finance Dept. Review) Date City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Cultural and Arts Department to expend $ 5,287.00 plus est. shipping costs of $ 0.00 to pay for or purchase a Woodfold counter rolling counter shutter for west wing office. This purchase or expenditure is being made because: We still have the metal grate that was installed in the 60's --it needs updating. Vendor selected for this purchase: Christie Door Company x Bids or written quotes were taken on this purchase; as follows: Christie Door Company $5,287 Overhead Door $5,900 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund Bonds A x Road Use Tax n Sewer Federal/other grants Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: Capital 1mpr.Fund-409-26-4205-2152 Cap.lmpr. (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ ,25 -bo C� and the current available balance is $ 11,853.00 avail.9121111 Respee ully submitted, (Signature Dept. Heacij6p'Designee) Date (Signature Finance Dept. Review) K:lshared goodies\fomis\finance forwoodfold counter rollup door 9-11 (Mar 2010) Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Rescue Department to expend $ 3,469.00 plus est. shipping costs of $ 100.00 to pay for or puchase of 2 -position David Clark Wirelss Communication System. (provides hands free mobility and clear communication in high -noise fire & emergency environments). This purchase or expenditure is being made because: To provide wireless communication between the Engineer and Officers on Aerial 311. x Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Single Source Provider These units are compatable with the David Clark Systems that are on the majority of Waterloo Fire Rescue's fire apparatus. Prior Committee Actions (Dates): This expenditure is to be coded to the following budget line -item: 409-12-1400-2112 Firefighting Equipment (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the curre, - r ilable balance is Resoe tysubmited, (SignAture Dept. ead or Designee) Date userslshared goodieslformsl(Filej (April 2003) $ 40,000.00 V $ 7,674.99 (S'ghature Finance Dept. Review) Date City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 15,474.00 plus est. shipping costs of $ na to pay for or purchase Install double drop slide to replace high board at Byrnes Park Swimming Pool. This purchase or expenditure is being made because: to replace the high diving board at Byrnes Pool for safety concerns as well as offering another element to keep the pool inviting to existing and new patrons. Vendor selected for this purchase: Boland Recreation (Marshalltown, Iowa) Bids or written quotes were taken on this purchase, as follows: Boland Recreation (Marshalltown, Iowa) $15,474.00 Webber Recreational Design (Neillsville, TN) $15,750.00 Crouch Recreational Design (Omaha, NE) $15,975.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Bonds Road Use Tax Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 410-22-4200-2132 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, Sanitation (Project Code) $ 130,000.00 V $ 78, 112.00 (Signature ©✓- .--Fad or Designee) Date (Signature Finance Dept, Review) Date K:Ishared goodieslformsIbymes slide pre auth (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,095.00 plus est. shipping costs of $ 200.00 to pay for or purchase AccuSpread Model GT salt spreader, designed specifically for sidewalk areas. This equipment does not use rotary broadcast, keeping the salt on the sidewalk not the grass. This purchase or expenditure is being made because: This equipment will be used in the downtown area to help reduce ice on sidewalks. Vendor selected for this purchase: X AccuSpread, Inc. Hastings MN Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: AccuSpread, Inc. is the only vendor that has a stainless steel hopper, with the - drop spread distribution system. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Road Use Tax Sewer Bonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 410-37-4110-2113 411-37-4110-2113 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Resectfully submitted, Sanitation (Project Code) $ 73,000 29,000 t, $ 2,920.40/-29,000 " 9 (Signature bead or Designee) Date (Sig ature Finance Dept. Review) K:Isshared goodies Worms \Expenditure Pre -Authorization (Mar 2010) 9�d " Date City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 2,197.00 plus est. shipping costs of $ 0.00 to pay for or purchase a Hewlett-Packard E2910 48G rack mountable ethernet switch This purchase or expenditure is being made because: the current aging ethernet switch is showing signs of degredation. This is main the switch to the backbone of the police departments computer network. Vendor selected for this purchase: CDW-G 0 Bids or written quotes were taken on this purchase, as follows: CDW-G $2197.00 Provantage $2356.34 Tiger Direct $2576.99 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: UGeneral Fund Bonds Road Use Tax n Sewer Federal/other grants Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 410-11-1100-2106 Police Information Systems (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Res ectfully submtted, EI (Signetu)e Dept. ead or Designee a $ /1%C'vo()o $ co / Date (Signature Finance Dept. Review) Date K:Ishared goodies\formslExpenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 6,348.35 plus est. shipping costs of $ 80.85 to pay for or purchase Lafayette Instrument Polygraph Examination system model LX40008W with carrying case. This expenditure was previously approved, but is being amended. This purchase or expenditure is being made because: This system was previously approved by the City Council on 8/15/11. An additional seat sensor was needed for the system at a cost of $505.00, amending this pre-authorzation. Vendor selected for this purchase: Lafayette Instrument Company x Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: This system is vendor specific and is the system required to attend the training to become a certified polygraph examiner. This system is paid for by the Black Hawk County Gaming Grant. Prior Committee Actions (Dates): August 15th, 2011 Please check the following box(es) as appropriate to describe the funding for this expense: General Fund a Road Use Tax nBonds n Federal/other grants x Sewer n Sanitation Other (specify) Black Hawk Gaming Grt This expenditure is to be coded to the following budget line -item: 010-11-1150-1512 11 TRI WPDF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is n 0 63 91063 5 -3 - Re ectfully submitted, APTfiv--c\\JAvTC-t- (2-f6 ` '1 ,J,ffi1slk/ Li/ fitA4A. F.--Z-Pe, G/ (Signatur4 Dept. Head or Y gnee) Date (Si nature Finance Dept. Review) Date K:lshared goodies\forms\Expenditure Pre -Authorization (Mar 2010) CITY OF WATERLOO Committee Communication _Finance Comm.�ttee Meeting: 9/26/11 Prepared: 9/21/11 Dept. Head Signature: Mark Rice # of Attachments: SUBJECT: Safety/Wellness Fair Expenditures Submitted by: Cheryl Huddleston Recommended City Council Action: Approval Summary Statement The City will be holding its second annual employee Safety/Wellness Fair October 18-20, 2011. There are expenditures associated with this activity as follows: $400 Training $300 Prizes $300 Materials/Supplies Expenditure Required: $1000.00 Source of Funds: Safety Budget Policy Issue Alternative Background Information: City of Waterloo Expenditure Pre Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,360.00 plus est. shipping costs of $ 50.00 to pay for or purchase 1 - RZ-4 Advanced WDR Camera This purchase or expenditure is being made because: One camera at the intersection of Commercial and W. 18th St. needs replacing Vendor selected for this purchase: Brown Traffic Products, Inc. n Bids or written quotes were taken on this purchase, as follows: Brown Traffic Products, Inc. Davenport, IA $1,360.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ! i General Fund ❑ Road Use Tax n Sewer Sanitation I Bonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget fine -item: 408-17-7161-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) r $ 5O;S0O 00 06700-0 -O $ 3,792.00 (Signature Dept. H or Designee) Date (Signature Finance Dept. Review) Date K:lshared goodieslforms12011-June-Expenditure Pre -Authorization -Camera for Commercial & W. 1 Sth.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City -Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the foliowing purchase or expenditure submitted by the Traffic Operations Department to expend $ 4,32 1.59 plus est. shipping costs of $ to pay for or purchase 1 - Galvanized traffic pole with 34 -ft. mast arm, including hand hole and anchor bolts This purchase or expenditure is being made because: Mast arm pole for installing a blank out sign on University Ave. approaching Ansborough Al Vendor selected for this purchase: Van Meter n Bids or written quotes were taken on this purchase., as follows: Van Meter Cedar Rapids, IA Crescent Electric Waterloo, IA 3-E Windsor Heights, IA $4,321.59 $5, 240.86 $5,345.74 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax Sewer n Sanitation n Bonds i X Federal/other grants Other (specify) This expenditure is to be coded to the foliowing budget line -item: 290-17-7161-2125 CS -TSF -8155(726)--85-07 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, 1 (Signature Dept Head or Designee) f $ 71,000.00 / 71,000.00 Vi `i 7/(///iJ&.) /i)/.4A/A F-Zr/ ate (Sigrfature Finance Dept. Review) Date KAshared goodieslforms12011-September-Expenditure Pre -Authorization -mast pole -University blank out sign.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 3,320.00 plus est. shipping costs of $ to pay for or purchase 1 - M-50 Controller This purchase or expenditure is being made because: Replace a controller struck by lightening for the intersection of Park Ave. & Mulberry. Vendor selected for this purchase: Brown Traffic Products n Bids or written quotes were taken on this purchase, as follows: Brown Traffic Products, Inc. Davenport, IA $3,320,00 L Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund 1-1Road Use Tax Sewer u Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget Zine -item: 410-17-7161-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 30,000.00 t/ ,.0 --- $ $ 30;00000- . d 4z ) Res ectfully submitted 1 Ie 171/((/) ��-2 9,--).0-,2_0 C f (Signature Dept. H ad or Designee) De(Signature Finance Dept. Review) Date K:\shared goodieslforms12011-September-E cpenditure Pre -Authorization -controller -Park & Mulberry.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 7,500.00 plus est. shipping costs of $ to pay for or purchase M-52 Eagle controller, TS -2 power pack, EDI -MMU -16, Load Switches, Push Buttons, etc. This purchase or expenditure is being made because: Replace controller and equipment struck by lightening for the intersection of Katoski & Downing. Vendor selected for this purchase: Brown Traffic Products n Bids or written quotes were taken on this purchase, as follows: Brown Traffic Products, Inc. Davenport, IA $7,500.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El General Fund x Bonds Road Use Tax Sewer Federal/other grants U Other (specify) This expenditure is to be coded to the following budget line -item: 410-17-7161-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res+ectfully submitted, Sanitation (Project Code) $ 30,000.00 `� $ 307e(00:00—,216-6) � g= (Signature Dept. -.d or Designee) 'ate (Signature Finance Dept. Review) Date K,Ishared goodieslforms12011-September-Expenditure Pre -Authorization -controller & equipment -lightening damage-Katoski&Downing.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,253.50 plus est. shipping costs of $ to pay for or purchase 230 - 18" orange cones with bases This purchase or expenditure is being made because: Replace existing traffic cones used for traffic control while striping and painting symbols on streets and parking lots and during street light and traffic signal repair/installation. Vendor selected for this purchase: Newman Signs []X Bids or written quotes were taken on this purchase, as follows: Newman Signs Jamestown, North Dakota $5.45 each Campbell Supply Waterloo, IA $11.55 each Traffic Safety Warehouse Deerfield, 1l- $7.00 each n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund 0 Road Use Tax ❑ Sewer ri Sanitation uBonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1577 (Fund - Department - Activity - Account Number) in which the budgeted amount is (Project Code) $ 13, 500.00 V and the current available balance is $ 12,970.01 V' Respectfully submitted, //ith . /r!r �.,�i�pA (Si nature Deptead or Designee) D (Signature Finance Dept. Review) Date K:lshared goodieslforms12011-September-Expenditure Pre -Authorization -230 - 18 inch tragic cones.xls (Mar 2010) City Clerk Use Only jFinance Committee lApproval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 6,756.75 plus ext. shipping cost of $ 0.00 Control boxes Departmant to expend to pay for or purchase This purchase or expenditure is being made because: We need seven outside alarm control boxes for seven lift stations; Belle, Triangle,Tower Park, 63 South,Airiine, Country View, Ball Park Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Van Meter Ind. They had what we needed to get the alarm system in place that the IDNR suggested we put in place at the lift stations. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Lise Tax: X Sewer: Sanitation: Bonds: Federal/other grants: Other(specify): This expenditure is to be coded to the following budget line -item: 524/14/5200/+ / Sit (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, ( j• ature (Project Code) $ z39,A9z.00� $ 225,824_00 ept. Head Or Designee) Date (Signature Finance Dept. Review) Date 1,+a. gator Indaveriat, 125 Courier Street Waterloo, IN 50701-1289 319-235-931.3 Fax 319-235-0365 MUM: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 �> �3�?.�rf�t�i�c�t:�lHf� Mike Schneck WAT 35 ae tle Cedar Terrace :SH�P Steve Manross WAT 35 P02 PPPU WLOO invoice Questions? Ca13 314-235-9313:-: 401vtil=??%iSl Ji• 07/13/1] 56465076.003. �TFJIl•:1_ ;S Iii �;:?='. REMIT TO: 850 32ND AVE SW CEDAR RAPIDS, LA 52404-3913 SHIP 10: t'rc Er: 2 Ship Er: 10 WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 NET 30 DAYS Steve - 07/13/11 1 WIEG WCR027550120 550W 120V FAN HTR WIEG N4123630123PTC N412, SD, 36X30X1 WIEG NP3630C NPC Panel for N412C, N412WC, N412SSC, N412WSSC nmmimmupm 561,121MUM a ghwe Reprint ** Reprint w*. Reprint ** 1 1 1 DEPT. _- LINE ITEM APPROVED Invoice . ce s due by 08/13/11 a` A11 1 ims for shortage or errors moat be de at once, returner require written authorization and are aubject to handling chargee. special orders are non-returneble.Faat due invoices may be subject to 1.501 late charge. HO credit *ri11 be allowed for goods returned nithout prior consent. 151 restocking on stock material. Factory acceptance and terme will govern amount of credit on nos -stock material. our company does not manufacture the goods it sells and makes no expreea warranties thereon. It also disclaims all implied warranty of merchantability or fitness for a particular use. Except an prohibited by law, you ere reeponeible for payment of all fees, coat, and expenses, including but not limited to, attorney fees, expert witness fees, and deposition expenses incurred to collect all arwunte due from you. 1 375.75e 1 491.76E 97.74e S'b to t;. a1 S&H CHGS Sales Tax 375,75 491.76 97.74 96525 0.00 0 . ry0 p� 965.2 Van Motet Indcsstrsay i�+^ RINI NNIMBIB fl\ \'(} CE ** 125 Courier Street Waterloo, IA 507014289 319--235-931.3 Fax 319-235-0365 BELTO: WATERLOO WASTE WATER irx 3505 EASTON AVE WATERLOO, IA. 50702-2000 ----------- .':;��iS3R�iEFi=:PF•f�K:Yigh;61 Mike Schneck WAT 35 Triangle -XWW Steve Manross WAT 35 P02 PPPU . WLOO Invoice Questions? Call 319-235-9313 WIEG WCR027550120 550W 120V FAN HTR WIEG N4123630123PTC N412,SD,36X30X1 WIEG NP3630C NPC Panel for N412C, N412WC, N412SSC, N412WSSC 787TtMTIVI&TFPM S1i .fW-VM shwa * Reprint ** Reprint Reprint ** 07/29/11 56492024.001 REIT TO: 850 32ND AVE SW CEDAR RAPIDS, IA 52404-3913 SHIP TO: Prc Br: 2 Ship Br: 10 WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 NET 30 DAYS 1 1 1 1 Steve 07/29/1.1_ 1I 375.75e 1 491.76e 1 97.74e 06/01/11 EkY.F3[: }fnl D _PT. L, NE ITE o- w 14PPROVED_Ii! 41L 375.75 491.76 97.74 Invoice is due by 00/29/11. MI claims for shortage or errors moat be made at once, returns require written authorization end are subject to handling chargee. Spacial orders are non, -returnable. Peet due inveieee may bo eubjoct to 1.50} late charge. No credit will to allowed for goods returned without prior ooaeeat. 1St restocking ca stock matexial. Pactory acceptance sad terms will govern amount of credit on non -stock notarial. Our company doee not manufacture the goods it sells and makee no express warranties thereon. It also disclaims all implied warranty of merchantability or fitness for a particular use. Except an prohibited by law, you are reepoeeible for payment of all fees, coat, and expennee, including but not limited to, attorney Lane, expert wirneee fees, and deposition ex -penmen incurred to collect all emounte due from you. Subtotal 965.25 S&H CHGS 0.00 a1ee Tax Amount Due 965.25 II1I111 1II11WI1 II11JI111111 k>r:'INVOICE * 125 Courier Street Waterloo, IA 507014289 319-235-9313 Fax 319-235-0365 BRIM: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 Mike Schneck WAT 35 Tower Park 07/16/11 • = fR�tiffAF:�1� S6492027.001 REMIT TO; 850 32ND AVE SW CEDAR RAPIDS. IA 52404-3913 1 SHIP TO: P c Br: 2 Ship Br: 10 WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 Steve 13674 Steve Maxaross WAT 35 P02 PPPU WLOO Invoice Questions? Cali 319 235-9313 • WIEG WCR027550120 550W 120V FAN HTR WIEG N4123530123PTC N412,SD,36X30X1 WIEG NP3630C NPC Panel for N412C, N412WC, N412SSC, N412WSSC TF74f2QM 1276:57 Fw SSBcznb IM T etem ** Reprint ** Reprint ** Reprint ** NET 30 DAYS 07/16/11 STf>R7777 1 1 1 375.75e 491.76e 97.74e DEP I. 06/01/11 .INE ITEM APPROVED. Pk/�, f /( 375.75 491.76 97.74 Invoice is due by 08/16/11. A11 claims for shortage or errors most he made at once, returns require written auth,rixatian and are subject to handling charges. Special orders are non -returnable. Past due invoices may be enbject to 1.501 late charge. No credit viii be allowed for goods returned without prior eoneent. 15t restocking on stock material. Factory acceptance and terms will govern amount of credit OR non -stock materiel- our company doe. not manufacture the goods it sells and makwe no express warranties thereon. It also disclaims .11 implied warranty of merchantability or fitness for a particular use. 6xoopt au prohibited by law, you are responsible for payment of .11 fees, cost, and expenses, including but not limited to, attorney foes, expert witness fees, and deposition expenses incurred to collect all amounts due from you, Svhtotal SO1 CHGS Sales Tax Amount Due 965.25 0.00 0.0Q 965.25 125 Courier Street Waterloo, IlA 50701-1289 319.235-9313 Fax 3 9-235-0365 BILL T0: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 Mike Schneck WAT 35 63 South 53777050W— Steve s #r::r Steve Manross WAT 35 P02 PPPU WLOO Invoice questions? Call 319-235-9313 WIEG WCR027550120 550W 120V FAN HTR WIEG N4123630123PTC N412, SD, 36X30X1 WIEG NP3630C NPC Panel for N412C, N412WC, N412SSC, N412WSSC Shme ** Reprint ** Reprint ** Reprint ** 07/19/11 r iNVOiC ** S6492038.001 REMIT TO; ; 350 32ND AVE SW CEDAR RAPIDS, Ill 52.404-3913 SHIP T0: Pic Br: 2 Ship Br: 10 WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50.702-2000 NET 30 DAYS 1 1 DEPT UNE IT ,PPR Invoice is dile by 08/19/11. P11 claims for shortage or errors meet be made at once, returns require written authorization and are subject to handling charges. Special orders are non -returnable• Paat due invoices may be subject to i.sst late charge. Po credit will be allowed for goods returned without prior consent. 1dt restocking ou stock material. Factory acceptance and terms will govern amount of credit on naw -stork material. our company dose not manufacture the goods it sells and meken no erpresa warranties thereon. It also di.olaimo all implied warranty of merchantability or fitness for a particular tine. Except as prohibited by law, you are responsible dor payment of all fees, coat, and expanses, including but not limited to, attorney fees, expert witness fees, and deposition expenses incurred to collect all amounts dos from you. ED_ DffgE2tG:tl 07/19/11 375.75e 491.76e 97.74e •tea,., W H t:R t;$ [ F, Stth total S&k? CHGS aal_es `r 375.75 491.76 97.74 965025 0,00 0.00 Amount Due •65025 0R18111glliNI EMIN IE! ** JNVOi( ** 125 Courier Street Waterloo, IA 5O7O/-!289 319-235-9313 Fax 319-235-0365 SILL 10: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 tt itit i -;OYii . Mike Schneck WAT 35 Airline k?iYlil�b:; Ij' 07/20/11 56492047.007. RE= TO: 850 32N0 AVE SW CEDAR RAPIDS, IA 52404-3913 SHIP T0: Prc Br: 2 Ship Br: 10 WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, 'IA 50702-2000 Steve Mariross WAT 35 P02 PPPU WLOO NET 30 DAYS invoice Questions? Call 319-235-9313 S teire 1 07/20/11 06/01./11 WIEG WCR027550120 550W 120V FAN HTR WIEG N4123630123PTC N412, SD, 36X30,1 WIEG NP3630C NPC Panel for N412C, N412WC, N412SSC, N412WSSC 7rwi2tm lFW ssS.421312•ni ahm * * Reprint ** Reprint * * Reprint ** 1 1 1 DEP LINE t TEM APPROVED 375.75e 1 491.76e 97.74e of I5 It 375.75 491.76 97.74 Invoice is due by 08/20/11. All olaime for shortage or errors must be made at once, returns require written authorization and ase subject to handling charge.. Spacial orders are non -returnable. Past due invoices may be subject to 1.nat late charge. No credit will be allowed for good. returned without urior consent. 15t restocking on stock eatarial. Factory acceptance and terms will govern serum of credit on non -stock materiel- cur company does not manufacture the goode it Belie and makes no expreee warranties thereon. It .leo disclaiw all implied warranty of merchantability or fitness for a particular use. Except ee prohibited by law, you are reeponeible for payment of all fees, coat, and expense., including but not limited to, attorney fees, expert witness fees, and deposition expenses incurred to collect all asnunte due £ran you. Subtotal S&H CHCS Sales T 965.25 0.00 • 00 mmount Due 965,25 NINIMMIT MMUMIN 125 Courier Street Waterloo, 1A 50701-1289 319-235-9313 Fax 319-235-0365 BILL T0: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 Mike Schneck WAT 35 Ball Park ** INVOICE ** 07/28/11 56492061.001 REMIT TO B50 32ND AVE SW CEDAR RAPIDS. IA 52404-3913 WPM: Pre Br: 2 Ship Br: 10 WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 Steve 1 Steve Manross WAT 35 P02 PPPU WLOO Invoice Questions? Call 319-235-9313 NET 30 DAYS 07/28/11 06/01/11 WIEG WCR027550120 550W 120V FAN HTR WIEG N4123630123PTC N412,SD,36X30X1 WIEG NP3630C NPC Panel for N412C, N412WC, N412SSC, N412WSSC MWM MTO PM STi4.97.€.I.hZ13Di sr� ** Reprint ** Reprint ** Reprint ** 1 1 1 1 EYP€.._____ . 5 LI 'DIEM_ 916)" 375.75e 491.76e 97.74e 375.75 491.76 97.74 Invoice is due by 08/28/11. All claims for shortage or errors asst be made at once, returns require written authorization and are subject to handling chargee. Special orders are non -returnable. Past due invoices may be subject to 1.501 late charge. No credit will be allowed for goods returned without prior consent. 154 reatocking on stook material. Factory acceptance and terms will govern amount of credit on son -stack material. Our company does not manufacture the goods it sella and makes no expreee warranties thereon. It also disclaims all implied warranty of merchantability or fitness for a particular see. Except as prohibited by lav, you are reapcnible for payment of all fees, coat, and expenses, including betnot limited to, attorney fees, expert witneee fees, and depositio expenses incurred to collect all amount. due from you. Subtotal S&H CHGS Amount Due 965.25 0.00 0.0Q 965.25 Ilil lll'liMi lEINt3 ** PNVOI(~: *4: 125 Courier Street Waterloo, IA 50701-1289 319-235-9313 Fax 319-235-0365 BILI, TO: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 Mike Schneck WAT 35 Country View Steve Manross WAT 35 P02 PPPU WLOO Invoice Questions? Call 319-235-9313 WIEG WCR027550120 550W 120V FAN HIR WIEG N4123630123PTC N412,SD,36X30X1 WIEG NP3630C NPC Panel for N412C, N412WC, N412SSC, N412WSSC 77i4Fmfl1:i ffPs 7 su492nrmnnp * Reprint * * Reprint ** Reprint ** = �HVSyYF::._tl•1'L!`::[_=:ci[:'=[ _3RY�fi'1_i3jr 07/21/11 56492052.001 • REMIT To: 850 32ND AVE SW CEDAR RAPIDS. IA 52404-3913 . SHIP TO: Prc 8z: 2 Shap Bx: 10 WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 ~fT NET 30 DAYS 1 1 1 DEPT. LINE ITEM FY's )1111 1 1 1 Steve 07/21/11 375.75e 491.76e 97.74e APPROVED ?'/' 1 375-75 491.76 97.74 Invoice is clue By 08/21/11. all claims for shortage or errors must he rade at once, returns require written authorization and are subject to handling chargee. Special orders are non-returnable.Past due.invoicos may be subject to 1.501 late charge. No credit will he allowed for goods returned without prior consent. 10* restocking on stock material. Factory acceptance and terms will govern amount of credit on non -stock materiel. our c pony does not manufacture the goods it sella and makes no express warranties thereon, It also disclaims all implied warranty of earchantahility or fitness for a particular usa. Except as prohibited by law, you are rsaponeible for payment of all fees, coat, and sxponnen, including but not limited to, attorney fees, expert witness fees, and deposition expenses incurred to collect all amounts due from you. Subtota.1 S&H CHCS Sales Tax 96525 0.00 0.00 965.2 Amount Due CITY OF WA'I'FRLOO Committee Communication Finance Committee Meeting: September 26, 2011 Prepared: September 20, 2011 Dept. Head Signature: Suzy Schares # of Attachments: 3 SUBJECT: Garbage Refund for Gail Gavlock of 407 Belmont Avenue Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of garbage refund for Gail Gavlock of 407 Belmont Avenue in the amount of $63.00. Summary Statement: The above property has a unit that is vacant and is requesting for a reimbursement on the overpayment of garbage because city services were not utilized. Expenditure Required: $63.00 Source of Funds: 525-15-5400-1785 Policy Issue Alternative: Not approve the reimbursement Background Information: Our office received a letter requesting that the above property receive a reimbursement for the overpayment of city garbage services because one of the units is vacant. UUAEEFR CHANGE Edit Customer Account 12 10 0140 Customer 42767 Type options, press Enter. 2=Wrk Orders 5=Units 6=Cast Comm Account 12 10 0140 407 Customer 42767 GAVLOCK GAIL Mail to 42767 GAVLOCK GAIL 407 BELMONT AVE WATERLOO IA 50701 Activity Code Contract Type K Consumption Type W Owner/Maint WW Copies 1 Water Tax % Sales Tax Code , Special Rate _ Acct Type Start Date 50101 Readings: Small 668 Medium 0 Large 0 SignatureWDeposit: Date 61509 Sign Flag Y Lien Exempt - Date Deposit Water: Amount Flag N Garbage: Amount Flag N Units to Bili- YARD WASTE Sewer: Amount Flag N Units to Bill Electronic Banking: Y Bank 273976369 Account 1590061047705 Type C Out of Town: Departure Return Final Read Date SOAP Date Winter Cons. 5 Bill Fire _ Standing Order Maint. 6/16/11 + F3=Exit F4=Prompt F9=Add mode F14=Mthly bill F15 -Acct His F16=Acct Info F17=Bill F18=Bi11/Pmt F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS 7/13/11 15:42:10 7=Pmt Prom 8=Garb Units 9=Yard Waste BELMONT AVE Apt. Telephone 2352707 481-48-8857 r ' ,2_19;ANI_ of4.--6,(5 5 emid45' 1,e;(31e) vj( \PANi &.1/U 90 C., V\bt' a -C7 4,vu-Sti bpAli 1194 @A:Scurn t),)! jk5, &am (Pk 4- i-li c r (fh. 6/20/11 City of Waterloo Finance Department 715 Mulberry St. Waterloo, IA I am billed for 2 garbage cans but only have 1. The property is listed as a two-family dwelling, but is now only a one -family dwelling. I was out of town when the last bill came and was not able to notify the Water Works in time for them to credit my account. I am writing to request a refund of $31.50 for overpayment of bill for garbage cans. Gail Gavlock 407 Belmont Ave. Waterloo, IA 50701-2519 Phone: 493-9575 UUG6DFR DISPLAY 7/13/11 15:42:15 Display Account History Account No 12 10 0140 42767 Billing Date Customer GAVLOCK GAIL Ph 235-2707 Activity Address 407 BELMONT AVE WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment 6/16/11 5 17.87- 75.00- 72.00- di 16.50- 181.37- 0 _ 3/15/11 5 17.87- 75.00- 72.00-e 16.50- 181.37- P 12/15/10 5 16.85- 75.00- 31.50- 16.50- 139.85- P 9/15/10 4 16.85- 75.00- 31.50- 16.50- 139.85- P 6/15/10 4 16.85- 63.30- 63.00- 16.50- 159.65- P 3/16/10 4 16.85- 63.30- 31.50- 16.50- 128.15- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust F20=Meter F21=Cult His F22=Bill His Last option was: DAILY OPERATIONS CITY OF WA'1'hRLOO Committee Communication Finance tVirrL1ILw -I'wLe_ti ig: Septemberr LU, LUI I Prepared: September 22, 2011 Dept. Head Signature: Eric Thorson, PE, City Engineer # of Attachments: 1 SUBJECT: Fall 2011 Storm Water Education Brochure Submitted by: Wayne Casde, PLS, EL Associate Engineer Recommended City Council Action: Accept low bid from Pioneer Graphics to design and produce the Fall 2011 Storm Water Education Brochure. Summary Statement: The Fall 2011 Storm Water Education Brochure is the first of two educational mailings for the 2011 permit year as required by our Iowa DNR NPDES General Permit No.2. The winning bidder would mail the brochures for the City using the winning bidder's bulk mail postage rate. The City will reimburse the winning bidder for the cost of postage once the mailings have been sent and after receipt of invoice from the printing company. Postage is estimated at $7,200 Bid Opening: Bids were opened at 1:20 pm on Thursday, September 22, 2011 in the Clerk's office. Those present: Maria Armstrong, Clerk's Dept. and Wayne Casde, Engineering Dept. Bids Received: Woolverton Printing Company Pioneer Graphics Expenditure Required: $2,546.00 Source of Funds: Storm Water Fee Funds Policy Issue: N/A Alternative: N/A Background Information: $2,605.00 $2,546.00