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Council Packet - 2/6/2017
THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE HAROLD E. GETTY COUNCIL CHAMBERS Monday, February 6, 2017 5:30 PM CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8 Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 2. You may speak one (1) time per item for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office you may speak one (1) time per item for a maximum of three (3) minutes. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. You may speak one (1) time for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office a speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Page 1 of 418 Roll Call. Prayer or Moment of Silence Rev. Cathy Young Pledge of Allegiance Kent Shankle, Director of Cultural & Arts Commission Agenda, as proposed or amended. Minutes of January 23, 2017, Regular Session, as proposed. Recognition of Joyce Craft as the February 2017 Team Member of the Month. ORAL PRESENTATIONS Iowa Code Chapter 21 gives the public the right to attend council meetings but it does not require cities to allow public participation except during public hearings. The City of Waterloo encourages the public to participate during the Oral Presentations by following the rules listed on the front of the agenda. 1. Monthly Mayor and Council Member Report 2. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) A. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Resolution approving the request of Wendell Speller, for Speller's True Value, for tax exemptions on the renovation of a commercial building valued at $45,000, for the property located at 1015-1027 E 4th Street, and located within the Consolidated Urban Revitalization Area (CURA). Submitted By: Noel Anderson, Community Planning & Development Director 3. Resolution approving the request of Ross and Jamelia Sanders for tax exemptions on the construction of a new single family home valued at $258,871, for the property located at 305 Milwaukee Avenue, and located within the Consolidated Urban Revitalization Area (CURA). Page 2of418 Submitted By: Noel Anderson, Community Planning & Development Director 4. Resolution approving the request of Charles Back for tax exemptions on the construction of home improvements valued at $74,411, for the property located at 616 Wyoming Street, and located within the Consolidated Urban Revitalization Area (CURA). Submitted By: Noel Anderson, Community Planning & Development Director 5. Resolution approving the request of David Schake for tax exemptions on the construction of home improvements valued at $40,000, for the property located at 2623 Idaho Street, and located within the Consolidated Urban Revitalization Area (CURA). Submitted By: Noel Anderson, Community Planning & Development Director 6. Resolution approving the request of Robert Duncan for tax exemptions on the construction of a new single family home valued at $375,000, for property located at 1526 Falcon Ridge, and located in the City Limits Urban Revitalization Area (CLURA). Submitted By: Noel Anderson, Community Planning & Development Director 7. Resolution approving the request of Jared Allen for tax exemptions on the construction of a new single family home valued at $130,000, for property located at 5821 Summerland Drive, and located in the City Limits Urban Revitalization Area (CLURA). Submitted By: Noel Anderson, Community Planning & Development Director 8. Resolution approving the request of Matthew and Katie Mahler for tax exemptions on the construction of a new single family home valued at $302,904 for property located at 1131 Partridge Lane, and located in the City Limits Urban Revitalization Area (CLURA). Submitted By: Noel Anderson, Community Planning & Development Director 9. Resolution approving assessment to property for work performed by the Waterloo Water Works, together with recommendation of approval by the Waterloo Water Works Board of Trustees. Address and amount to certify: 1803 East Ridgeway Avenue - $5,109.00 517 Conger Street - $4,400.00 Submitted By: Dennis Clark, General Manager 10. Cancellation of assessment for 831 Knoll Avenue in the amount of $158.80, and authorize City Clerk to notify Black Hawk County Treasurer of said cancellation. Submitted By: Kelley Felchle, City Clerk 11. Resolution approving change of location from the Harold E. Getty Council Chambers to Petersen Town Hall room in the Waterloo Center for the Arts, located at 225 Commercial Street, for a City Council Work Session on February 11, 2017 from 10:00 a.m. to 2:00 p.m. Submitted By: Kelley Felchle, City Clerk 12. Resolution setting date of public hearing as February 20, 2017, for the sale and conveyance of city -owned property, located at 1003 Lafayette Street, through the Neighborhood Stabilization Program, to Karina Valdez, with a purchase price of $130,000.00, and instruct City Clerk to publish notice. Submitted By:Rudy D. Jones,Community Development Director 13. Resolution approving preliminary plans, specifications, form of contract etc. and Page 3 of 418 setting date of bid opening as March 2, 2017 and date of public hearing as March 6, 2017 for the FY 2018, 2017 Complaint Mowing with Complaint Snow Removal contract and instruct City Clerk to publish said notice. Submitted By: David R. Zellhoefer, Department Head for Code Enforcement 14. Resolution approving preliminary specifications, bid documents, etc., and setting date of bid opening as February 23, 2017 and date of public hearing as February 27, 2017 for the FY 2017 Riverfront Stadium Flood Repair Project, and instruct City Clerk to publish notice of specifications, bid document, etc. Submitted By: Travis Nichols, Facilities/Project Manager 15. Resolution approving preliminary specifications, bid documents, etc, and setting date of bid opening as March 2, 2017 and date of public hearing as March 6, 2017 for the FY 2017 CIP Pipelining, Phase IIIA Project, City Contract No. 919, and instruct City Clerk to publish notice of said hearing. Submitted By: Steven Hoambrecker, Director, Waste Management Services Dept B. Motion to approve the following: 1. TRAVEL REQUESTS a. Todd Gaede, Justin Gaede, Forrest Graves, and Dana Clement, Sewer Maintenance Class/Meeting: Iowa Water Environment Association Collection Systems Conference Destination: Marshalltown, Iowa Dates: March 1-3, 2017 Amount not to exceed: $520.00 b. Steve Isenhower and John Hyman, ICT Class/Meeting: Introduction to ControlLogix Destination: Waterloo, IA Dates: February 23, Amount not to exceed: $840.00 2017 c. Craig Billerbeck, Lab Tech Class/Meeting: Activated Sludge Overview Destination: Kirkwood Community College, Cedar Rapids, IA Dates: March 7, 2017 Amount not to exceed: $125.00 d. Eric Thorson, City Engineer Class/Meeting: 2017 American Public Works Assoc. Spring Conference Destination: West Des Moines, IA Dates: March 29-31, Amount not to exceed: $475.00 2017 e. Matt Chesmore, Community Development (AMENDED) Class/Meeting: Lead Inspector/Risk Assessor Recertification Training Destination:Des Moines, IA Dates: February 2-3, Amount not to exceed: $825.00 2017 f. Adrienne Miller, Economic Development Specialist Class/Meeting: Heartland Economic Development Course Page 4of418 g. Destination: Blue Springs, MO Dates: April 23-27, 2017 Amount not to exceed: $1,565.00 Pat Treloar, Fire Chief (AMENDED) Class/Meeting: Event Media Relations Destination: Des Moines, IA Dates: January 24 & 25 Amount not to exceed: $222.93 2017 h. Sgt. Hoelscher, Sgt. Rasmusssen, Officer Gann, Officer Erie, Police Class/Meeting: Finding the Leader in You Destination: Hawkeye Community College, Waterloo, IA Dates:February 16-17, Amount not to exceed: $1,196.00 2017 i. Officer Bovy, Police Class/Meeting: MCTC Midwest Counter Drug Training Center HWY Drug Investigations for Patrol Destination: Johnston, IA Dates: March 27-29, Amount not to exceed: $145.00 2017 Officer Erie and Investigator Gergen, Police Class/Meeting: International Law Enforcement Educators Trainers Association Destination: St. Louis, MO Dates: March 20-24, Amount not to exceed: $2,245.00 2017 k. Investigator Koontz, Police Class/Meeting: Social Media and Open Source Investigation course Destination: Cedar Rapids, IA Dates: March 6-8, 2017 Amount not to exceed: $300.00 I. Wayne Castle, Associate Engineer Class/Meeting: 80th Annual Society of Land Surveyor's of Iowa Conference Destination: Ames, IA Dates: March 2-3, 2017 Amount not to exceed: $375.00 m. Noel Anderson, Community Planning & Development Director Class/Meeting: 2017 Coalition Destination: Washington, D.C. Dates: June 12-14, 2017 Amount not to exceed: $1,830.00 n. Greg Ahlhelm, Interim Building Official/Plans Examiner Class/Meeting: International Association of Plumbing & Mechanical Officials HVAC Continuing Education Destination: Waterloo, IA Dates: March 31, 2017 Amount not to exceed: $135.00 o. Brian Baker, Chief HVAC Inspector Page 5 of 418 Class/Meeting: International Association of Plumbing & Mechanical Officials - Plumbing Continuing Education Destination: Waterloo, IA Dates: April 1, 2017 Amount not to exceed: $135.00 p. Chris Ferguson, Fire Marshal Class/Meeting: K-9 Recertification Destination: Grand Rapids, MI Dates: June 5-9, 2017 Amount not to exceed: $785.00 Julie Dawson, Executive Director, Wanda Hill -Dorris and Janet Wessels, Housing Coordinator Class/Meeting: Iowa National Association of Housing and Rehabilitation Officials 2017 Annual Conference/Training Destination: West Des Moines Dates: April 19-21, 2017 Amount not to exceed: $2,260.00 q. 2. LIQUOR LICENSES a. Beck's Taproom Grill, 3295 University Ave. Class: C Liquor/Outdoor Service/Brew Pub Renewal Application Includes Sunday Expiration Date: 12/31/2017 3. APPOINTMENTS a. Doug Castenson Board/Commission: Cultural and Arts Commission Expiration Date: 12/31/2019 New Appointment b. Edward Ottesen Board/Commission: Historic Preservation Commission Expiration Date: 2/3/2020 Re -Appointment 4. Motion to receive and place on file the 2015 Audit of the Waterloo Water Works. Submitted By: Dennis Clark, General Manager 5. Motion to approve Tobacco License for HAB Petroleum DBA BP Fuel, located at 127 Jefferson Street. Submitted By: Kelley Felchle, City Clerk 6. Motion to approve Exception to Burning Yard Waste Application submitted by Rebecca Abbas, 2048 Grand Blvd, to burn native prairie grass between March 1 and April 30, 2017. Submitted By: Kelley Felchle, City Clerk PUBLIC HEARINGS 3. 2017 Turf Maintenance Equipment. Motion to receive and file proof of publication of notice of public hearing. Page 6of418 HOLD HEARING --No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of specifications, bid document, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct the City Clerk to read bids. Resolution awarding bids in the amount of $76,432.00 to Van Wall Equipment of Urbandale, Iowa, for the purchase of one (1) John Deere 2653B Utility Mower, one (1) John Deere TX Turf Gator, One (1) John Deere 2500B Greens Mower; and the amount of $63,803.00 to TurfWerks of Johnston, Iowa, for the purchase of one (1) Jacobsen HR700 wide area rough mower. Submitted By: JB Bolger, Golf & Downtown Area Maintenance Manager 4. Purchase of two (2) Chevrolet Impala sedans for the Police Investigations Division. Motion to receive and file proof of publication and notice of public hearing. HOLD HEARING: No comments on file. Motion to close the hearing and receive and file oral and written comments. Resolution confirming approval of specifications, bid document, form of contract etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to read bids. Resolution awarding contract to Rydell Chevrolet of Waterloo, Iowa, in the amount of $44,226, for the purchase of two (2) Chevrolet Impala sedans, and authorize Mayor to execute said agreement. Submitted By: Mark Rice, Public Works Director 5. FY 2017 Permeable Alley, Contract No. 905. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to read bids and refer to City Engineer for review. Submitted By: Phillip Schuppert, Stormwater Specialist 6. Request by CRF Rentals to rezone approximately 2.57 acres from "R-1" One and Two Family Residence District to "R -1,C -Z" Conditional One and Two Family Residence District for the purpose of allowing R-2 uses, a daycare, and or professional offices, located at 234 S. Hackett Road. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments and recommendation of approval of the Planning, Programming and Zoning Commission. Motion to receive, file and consider and pass for the first time an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, approving a Rezone of certain property, located at 234 S. Hackett Road. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt an Ordinance. Submitted By: Noel Anderson, Community Planning & Development Director Page 7 of 418 7. Request by Jon Hauptly for a site plan amendment to the "C -P" Planned Commercial District to allow for the construction of an 12,000 SF commercial building, with a 66 -stall parking lot, located northeast of 1844 West Ridgeway Avenue. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments and recommendation of approval of the Planning, Programming and Zoning Commission. Motion to receive, file and consider and pass for the first time an Ordinance amending Ordinance No. 5079, as amended City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, approving a rezone of certain property. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt the ordinance. Submitted By: Noel Anderson, Community Planning and Development Director 8. Demolition services for demolition of 820 Newell Street, 915 Newell Street, 71 Franklin Street, 929 Linden Avenue, 426 Cherry Street, 310 Oak Street, 847 Dawson Street, and 414 Thompson Street. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING -No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct the City Clerk to read bids. Resolution awarding demolition services contract to Frickson Bros. Excavating for demolition services of 820 Newell Street, 915 Newell Street, 71 Franklin Street, 929 Linden Avenue, 426 Cherry Street, 310 Oak Street, 847 Dawson Street, and 414 Thompson Street, in the amount $75,900.00. Submitted By: Noel Anderson -Community Planning and Development Director RESOLUTIONS 9. Resolution approving Waterloo Convention and Visitors Bureau Board of Directors recommendation to fund the FY2018 Partner Grants as follows: Dan Gable Wrestling Museum: $16,311, Waterloo Community Playhouse/Black Hawk Children's Theater: $13,980, Waterloo Center for the Arts: $22,299, Grout Museum District: $24,283, Cedar Valley Arboretum & Botanic Gardens: $5,727, Main Street Waterloo: $7,400. Submitted By: Aaron Buzza, Executive Director Waterloo Convention & Visitors Bureau 10. Resolution approving submission of grant application to the U.S. Department of Justice Office of Justice Programs for the Paul Coverdell, Forensic Science Improvement Grant Program. Submitted By: Captain Frank Krogh 11. Resolution approving Easement Acquisition Contract with Mervyn E. Hilpipre and La Rue Hilpipre for the acquisition of 7.15 acres of land, generally located at the southeast corner of Wagner and Airline Highway for sewer line improvements, in the amount of $130,000, plus up to $1,000 in closing costs, and authorize the Mayor and City Clerk to Page 8 of 418 sign all necessary documents. Submitted By: Noel Anderson, Community Planning & Development Director 12. Resolution approving an Encroachment Agreement with Deana Jolly to allow for an 8 foot x 12.5 foot patio, in city owned Hoover Street right of way located at 1155 Hawthorne Avenue. Submitted By: Noel Anderson, Community Planning and Development Director 13. Resolution approving submission of a grant application to the Waterloo Convention & Visitors Bureau (CVB) to support marketing and promotion of the Waterloo Center for the Arts, Phelps Youth Pavilion, and RiverLoop Facilities. Submitted By: Kent Shankle, Cultural & Arts Driector 14. Resolution approving the request of XL Colt Farms for the 14 -lot final plat of Audubon Hills First Addition located North of 1554 Dakota Drive. Submitted By: Noel Anderson, Community Planning and Development Director 15. Resolution approving the request by XL Colt Farms to dedicate a 30 foot and 50 foot wide permanent sanitary sewer easement, to allow for construction and future maintenance of a sanitary sewer line, generally located between Audubon Park Sixth Addition and Audubon Hills First Addition. Submitted By: Noel Anderson, Community Planning and Development Director 16. Resolution approving Construction Plans for Sanitary Sewer, Storm Sewer, and Paving Project, serving the Audubon Heights 6th Addition, as submitted by Wayne Claassen Engineering & Surveying, Inc.; and Sewage Treatment Agreement, DNR Form 28A (Sept 2010), with the Department of Natural Resources and the final acceptance of construction plans, subject to the review and acceptance by the DNR, and authorize Mayor to execute said document. Submitted By: Dennis Gentz, PE, Assistant City Engineer 17. Resolution approving Professional Services Agreement with Wayne Claassen Engineering & Surveying Inc., in an amount not to exceed $56,000.00, for design and construction review services, for FY 2017 Waterloo Boathouse Enhancements Phase I Project, and authorize the Mayor to execute said document. Submitted By:Travis Nichols, Facilities/Project Manager, Leisure Services 18. Resolution approving Amendment No. 1, of an existing Professional Services Agreement with AECOM Technical Services for design services associated with the Calendar Year -2017 construction program, in the amount of $87,800, and direct the Mayor and City Clerk to fully execute said agreement. Submitted By: Keith Kaspari, Director of Aviation 19. Resolution approving a one month extension to the Memorandum of Agreement with Waterloo Community School District to extend technical and professional services in the operation of the Waterloo Educational Access Channel. Submitted By: Kelley Felchle, City Clerk Page 9 of 418 20. Resolution approving sale of used John Deere Gator to the Cedar Rapids Ball Club Inc., (Waterloo Bucks) in the amount of $2,500.00. Submitted By: JB Bolger, Golf & Downtown Area Maintenance Manager 21. Resolution awarding bid to Bill Colwell Ford of Hudson, Iowa for the purchase of six (6) Police patrol vehicles, in the amount of $162,612.00. Submitted By: Mark Rice, Public Works Director ORDINANCES 22. An Ordinance amending the 2008 City of Waterloo Traffic Code by Deleting Subsection (60) Cedar Street to Section 551, Parking Prohibited At All Times, and inserting in Lieu Thereof a New Subsection (60) Cedar Street, to Section 551, Parking Prohibited At All Times, As Follows: (60) Cedar Street - Northeast side from W. 4th Street to W. 2nd Street: southwest side from W. 6th Street to W. 5th Street; Both sides from W. 4th Street to W. 5th Street. Motion to receive, file, consider and pass for the first time an Ordinance amending the 2008 City of Waterloo Traffic Code by Deleting Subsection (60) Cedar Street to Section 551, Parking Prohibited At All Times, and inserting in Lieu Thereof a New Subsection (60) Cedar Street, to Section 551, Parking Prohibited At All Times, As Follows: (60) Cedar Street - Northeast side from W. 4th Street to W. 2nd Street: southwest side from W. 6th Street to W. 5th Street; Both sides from W. 4th Street to W. 5th Street. Motion to suspend the rules. Motion to receive, file, consider and pass for the second and third times and adopt said ordinance. Submitted By:Sandie Greco, Traffic Operations Superintendent 23. Ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by repealing Title Seven, Chapter 1, Section 4 Curb Cuts, Subsection H, and Title Seven, Chapter Three, Section Four Permits, Subsection C in its entirety and enact in lieu thereof a new Title Seven, Chapter 1, Section 4 Curb Cuts, Subsection H Contractor's Bond, and Title Seven, Chapter Three, Section Four Permits, Subsection C Contractor's Bond. Motion to receive, file, consider, and pass for the third time and adopt an ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by repealing Title Seven, Chapter 1, Section 4 Curb Cuts, Subsection H, and Title Seven, Chapter Three, Section Four Permits, Subsection C in its entirety and enact in lieu thereof a new Title Seven, Chapter 1, Section 4 Curb Cuts, Subsection H Contractor's Bond, and Title Seven, Chapter Three, Section Four Permits, Subsection C Contractor's Bond. Submitted By: Eric Thorson, City Engineer ADJOURNMENT Motion to adjourn. Kelley Felchle City Clerk MEETINGS 4:30 p.m. Work Session, Harold E. Getty Council Chambers Page 10 of 418 4:50 p.m. Ordinance Meeting, Harold E. Getty Council Chambers 5:05 p.m. Boards and Commissions Meeting, Harold E. Getty Council Chambers 5:10 p.m. Finance Committee, Harold E. Getty Council Chambers PUBLIC INFORMATION 1. Minutes of December 27, 2016 Airport Board Meeting. 2. Planning, Programming & Zoning minutes of August 2, September 13, October 4, November 1, and December 6, 2016. 3. Historic Preservation minutes of August 23, September 20, October 18 and November 15, 2016. 4. Waterloo Housing Authority Board Minutes - January 17, 2017. Page 11 of 418 CITY OF WATERLOO Council Communication Minutes of January 23, 2017, Regular Session, as proposed. City Council Meeting: 2/6/2017 Prepared: REVIEWERS: Department Reviewer Action Date Clerk Office Rigby, Nancy Approved /26/20 2:43 PM ATTACHMENTS: Description Type Ei Minutes or hniuiry 23, 20 Backup Material Submitted by: Submitted By: Page 12 of 418 111, V JL411V11 Vl L11, V1 LJ Vl VV LLL,11VV, Alf VV LL, 111,L 111 1\, ,L41LL1 41,UU1V11 LLL 11W1 VILA L. VVLL,' VVLL11 V11 ._11LL111V,1 U, Waterloo, Iowa, at 5:30 p.m., on Monday, January 23, 2017. Mayor Quentin Hart in the Chair. Roll Call: Jacobs, Morrissey, Powers, Lind, Amos, Schmitt, and Welper. Prayer or Moment of Silence. Pledge of Allegiance: Steven Nielsen, Library Director 145963 - Welper/Schmitt that the Agenda, as proposed, for the Regular Session on Monday, January 23, 2017, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. 145964 - Welper/Schmitt that the Minutes, as proposed, for the Regular Session on Tuesday, January 17, 2017, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. ORAL PRESENTATIONS Sue Beach, Blue Zones, explained that they had the opportunity to help write a grant for the City of Waterloo and was approved by the United States Conference of Mayor's. The award went to cities with outstanding programs that encourage healthy weight through balanced diet choices and regular physical activity. Keyah Levy, Wheaton Franciscan Healthcare, explained that Wheaton Franciscan Healthcare implemented a fruit and vegetable voucher program to help children at risk for childhood obesity that teaches them about nutrition and gives them vouchers to go to the local farmers market to purchase fresh fruits and vegetables. Sue Beach further explained that additional voucher opportunities have been identified by working with the schools to help additional youth that could benefit from the fruit and vegetable voucher program. Ms. Beach shared a few statistics that show there is a need to continue to encourage healthy choices which will impact the community. Sue Beach shared a video on the 2017 Childhood Obesity Prevention Award, which features Waterloo. Sue Beach explained that the schools featured in the video are Blue Zone schools within the City of Waterloo and named the entities that have collaborated to help the program. Mayor Hart thanked Sue Beach and Keyah Levy for their work on the grant. David Dryer, 3145 W. 4th Street, commented that a barricade was put along San Souchi Island that allows him to access a fishing location and questioned if a grant from DNR that could be sought to allow people to better access fishing locations within the city. Mr. Morrissey thanked Mayor Hart for getting the grant for the city and commented that Waterloo placed first in the United States and noted that it shows that sending the Mayor to the Conference of Mayor's is well worth the time and tax payer's money. 145965 - Welper/Schmitt that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. CONSENT AGENDA 1. Resolution approving Finance Committee Invoice Summary Report, dated January 23, 2017, in the amount of $4,654,521.85 a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2017-38. 2. Resolution approving an Order Accepting Acknowledgment/Settlement Agreement and check for $1,500.00, from Casey's General Store #5, 1604 LaPorte Road, Waterloo, Iowa, for tobacco sale to minor violation. Resolution adopted and upon approval by Mayor assigned No. 2017-39. 3. Resolution approving an Order Accepting Acknowledgment/Settlement Agreement and check for $1,500.00, from Westside Liquor, 919 W. 5th Street, Waterloo, Iowa, for sale of tobacco to minor, second violation. Resolution adopted and upon approval by Mayor assigned No. 2017-40. 4. Resolution approving an Order Accepting Acknowledgment/Settlement Agreement for Affirmative Defense for Neighborhood Mart, 2100 Lafayette Street, Waterloo, Iowa for sale of tobacco to minor violation. Resolution adopted and upon approval by Mayor assigned No. 2017-41. 5. Resolution approving an Order Accepting Acknowledgment/Settlement Agreement for Affirmative Defense, for Hy -Vee Gas #3, 1512 Flammang Dr., Waterloo, Iowa, for sale of tobacco to minor violation. Resolution adopted and upon approval by Mayor assigned No. 2017-42. 6. Resolution setting date of public hearing as February 06, 2017, for a request by CRF Rentals, to rezone approximately 2.57 acres from "R-1", One and Two Family Residence District, to "R-1, C -Z", Conditional One and Two Family Residence District, for the purpose of allowing R-2 uses, daycare or professional office uses, located at 234 S. Hackett Rd, and instruct the City Clerk to publish pertinent notice. Resolution adopted and upon approval by Mayor assigned No. 2017-43. 7. Resolution setting the date of public hearing as February 13, 2017, for a request by Chuck Heene, to rezone approximately 0.456 acres, from "R-4" Multiple Residence District to "R- 4, C -Z", Conditional Multiple Residence District, for the purpose of allowing a grocery/retail store at 915-919 West 4th Street, and instruct the City Clerk to publish pertinent notice. Resolution adopted and upon approval by Mayor assigned No. 2017-44. 8. Resolution setting a date of public hearing as February 6, 2017 to approve preliminary plans, specifications, form of contract, etc. and setting date of bid opening as February 2, 2017 for Demolition Services for 820 Newell Street, 915 Newell Street, 71 Franklin Street, 929 Linden Avenue, 426 Cherry Street, 310 Oak Street, 847 Dawson Street, and 414 Thompson Street, and instruct City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2017-45. 9. Resolution setting date of public hearing as February 6, 2017 to approve the request by Jon Hauptly for a site plan amendment to the "C -P" Planned Commercial District to allow for the construction of an 12,000 SF indoor recreation building with a 66 -stall parking lot, located northeast of 1844 West Ridgeway Avenue, and instruct City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2017-47. b. Motion to approve the following: 1 a. b. 2. a. b. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Sgt. McGeough & Richter BCA Bureau of Criminal Apprehension: Ethics and Integrity Class St. Paul, MN February 21- 23, 2017 $1,158.00 Inv. Pohl Field Search v5.0 Computer Investigations class Des Moines, IA February 23, 2017 $365.00 Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Renewal Expiration Date Includes Sunday Scoreboard Bar & Grill, 814 LaPorte Road (Transfer from 5th Street Sports Pub) C Liquor New 3/31/2017 Golf Headquarters, 1850 W. Ridgeway Ave, Suite 1 B Beer Renewal 12/30/2017 X 3. Fireworks Display at Isle of Capri Casino, 777 Isle of Capri Blvd. (in the field west of the casino) on January 28, 2017 beginning at 9:00 p.m. for approximately 10-15 minutes for the Chinese New Year. 4. Motion to approve Exception to Burning Yard Waste Application for Hawkeye Community College Cedar Valley Arboretum & Botanical Gardens, to burn approximately 9.5 acres of prairie grass. Mr. Schmitt questioned where the $3,000 goes for items 1A2 and 1A3 on the consent agenda. Dave Zellhoefer, City Attorney, explained that the funds go to the city's general fund. Mr. Schmitt questioned if there is a dollar amount associated with items 1A4 and 1A5. Dave Zellhoefer explained that there is not any money associated with these two items. State law allows people to take a one-time class, and then present a certificate of completion, which exempts them from paying the fine. This can be done only once every four years. Mayor Hart questioned if this is for the entire business or the employee. Dave Zellhoefer explained this applies to the business. The employee could be issued a citation for violating a city ordinance, but the business bears the brunt. Roll call vote -Ayes: Seven. Motion carried. PUBLIC HEARINGS 145967 - Schmitt/Lind there were none. 145968 - Schmitt/Amos that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. 145969 - Schmitt/Lind that "Resolution authorizing sale and conveyance of 1420 Byron Avenue to Bertha Johnson for $5,000, and authorize City Attorney to prepare and deliver deed accordingly", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Mr. Schmitt questioned if there is a place that citizens can access a list of properties for sale. Dave Zellhoefer explained that the Planning and Zoning Department maintains the list and it is also available on the city website. Mr. Jacobs questioned the sale price of the house. Dave Zellhoefer explained that the house has a hole in the roof and has had one for six years and because of the condition of the house it will cost a lot to tear it down. Mr. Jacobs questioned if the city would be tearing it down. Dave Zellhoefer stated it is to be rehabbed. Mayor Hart explained that Mrs. Johnson wanted to buy it for $5,000 so she could fix it up. Resolution adopted and upon approval by Mayor assigned No. 2017-48. 145970 - Schmitt/Amos that " approving Development Agreement and authorize Mayor and City Clerk to execute the agreement.", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-49. 145971 - Lind/Powers that proof of publication of notice of public hearing on the purchase of six (6) Police patrol vehicles for the Police Department, as published in the Waterloo Courier on January 9, 2017, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. 145972 - Lind/Powers that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. 145973 - Lind/Morrissey that "Resolution confirming approval of specifications, bid document, form of contract etc.", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2017-50. Motion to receive and file and instruct City Clerk to read bids and refer to Public Works Director for review. Voice vote -Ayes: Seven. Motion carried. Bidder Bid Security Bid Amount Stivers Waukee, IA N/A Sedan: $26,190 SUV: $28,998 Bill Colwell Hudson, IA N/A Sedan: $25,628 SUV $28,576 Mayor Hart questioned the estimate of the purchase. Mark Rice, Public Works Director, explained that the original bid estimate was $148,000, depending on the bids. The goal was to split the purchase 50/50, three SUV's and three sedans, but until bids are received it is difficult to know how that will fall. Rice commented that he will make a recommendation at the next council meeting. RESOLUTIONS 145976 - Morrissey/Amos that "Resolution approving an Encroachment Agreement with Richard L. Penn and Sharon L. Armfield-Penn to allow for the construction of a fence, plantings, bollards and other improvements into the city owned alley right-of-way, located adjacent to 322-324 W 4th Street", be adopted. Roll call vote -Ayes: Seven. Motion Carried. Mr. Schmitt requested an overview. Noel Anderson, Community Planning and Development Director, explained the terms of the encroachment agreement. Mr. Schmitt questioned if this would affect use of the alley. Noel Anderson explained that this would not affect the use of the alley. Resolution adopted and upon approval by Mayor assigned No. 2017-52. 145977 - Morrissey/Amos that "Resolution awarding bid for two (2) pickup trucks, for the Building Inspection Department, to Pat McGrath Chevyland of Cedar Rapids Iowa in the amount of $51,442", be adopted. Roll call vote -Ayes: Seven. Motion Carried. Resolution adopted and upon approval by Mayor assigned No. 2017-53. 145978 - Morrissey/Amos that "Resolution approving Professional Services Agreement with JDE Engineering, of Waterloo, Iowa, in an amount not to exceed $65,500.00, for construction related services, for the FY 2017 Wagner Road Sanitary Sewer Extension and Grading Project, Contract 899, and authorize Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion Carried. Resolution adopted and upon approval by Mayor assigned No. 2017-54. 145979 - Amos/Powers can be used as a model for working on redeveloping neighborhoods in the future. Allie Parrish, 856 Sunrise Boulevard and Walnut Neighborhood Coalition, explained that the organization, along with several partnering entities, is interested in working with residents to redevelop housing in the neighborhood. Mayor Hart thanked the individuals involved with helping put together the agreement along with councilmembers Amos, Schmitt, and Morrissey for their work on developing the agreement and creating a framework for future partnerships to help redevelop neighborhoods in the city. Mr. Amos commented Mr. Powers has also helped with developing the agreement. Charles Pearson, 1750 Flower Street, commented that he believes that Waterloo is on the backend of redeveloping historic neighborhoods as compared to other cities in the state. He encouraged the city to take a look at the survey that was done in the 1990s on the Walnut Neighborhood. Resolution adopted and upon approval by Mayor assigned No. 2017-55. 145980 - Amos/Powers that "Resolution approving an extension of a moratorium for a period of six (6) months, ending on July 31, 2017, on the issuance of a Special Permit or License for the establishment of any new recycling, junk or salvage yards.", be adopted. Roll call vote -Ayes: Seven. Motion Carried. Mr. Schmitt requested an overview of the item. Noel Anderson explained that the city was approached by salvage yard owners to make the city ordinance line up closer with state law on regulations for salvage yards. Anderson further commented that the city currently has 20 salvage yards. Resolution adopted and upon approval by Mayor assigned No. 2017-56. ORDINANCES 145981 - Schmitt/Morrissey that "an Ordinance amending the Code of Ordinances by repealing Article B, Bus Stop Benches, of Chapter 2, Sidewalk Construction, Inspections and Repair, of Title 7, Public Ways and Property; and enacting in lieu thereof a new Article B, Bus Stop Benches, of Chapter 2, Sidewalk Construction, Inspections and Repair, of Title 7, Public Ways and Property", be received, placed on file, considered and passed for the third time and adopted. Roll call vote -Ayes: Seven. Motion carried. Mr. Lind questioned if approval was granted from the Department of Justice on a plan for how to move forward. Noel Anderson explained that the Department of Justice has not given final approval yet but if the ordinance is approved by council it will help show them that the city is moving forward. Ordinance adopted and upon approval by Mayor assigned No. 5383. 145982 - Morrissey/Amos that "an Ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by repealing Title Seven, Chapter 1, Section 4 Curb Cuts, Subsection H, and Title Seven, Chapter Three, Section Four Permits, Subsection C in its entirety and enact in lieu thereof a new Title Seven, Chapter 1, Section 4 Curb Cuts, Subsection H Contractor's Bond, and Title Seven, Chapter Three, ADJOURNMENT 145984 - Welper/Morrissey that the Council adjourn at 6:12 p.m. Voice vote -Ayes: Seven. Motion carried. Kelley Felchle City Clerk CITY OF WATERLOO Council Communication Monthly Mayor and Council Member Report City Council Meeting: 2/6/2017 Prepared: 1/9/2017 REVIEWERS: Department Reviewer Action Date Mayor Office i"eich4c, Ke y Approve( /9/20 "/ 92 AM Page 20 of 418 CITY OF WATERLOO Council Communication Resolution approving the request of Wendell Speller, for Speller's True Value, for tax exemptions on the renovation of a commercial building valued at $45,000, for the property located at 1015-1027 E 4th Street, and located within the Consolidated Urban Revitalization Area (CURA). City Council Meeting: 2/6/2017 Prepared: 1/10/2017 REVIEWERS: Department inning Za.nnain nana'nnat; Zan'in' flrinrt a Za rrainn Reviewer Schroeder, Arlc a 9ylbert er, Seth Sch roeaicrr,:n-ic en, °Ann ATTACHMENTS: Description d GU A 1015-1( . 4th St SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: A:pp4'ncatia.nna Action Rejected pproved pproved .Approved Type Date 1/11/2017 0:29 AM 1/20/2017 0:12 AM 2/1/2017 9:58 AM 2/1/2017 11:27 AM Resolution approving the request of Wendell Speller, for Speller's True Value, for tax exemptions on the renovation of a commercial building valued at $45,000, for the property located at 1015-1027 E 4th Street, and located within the Consolidated Urban Revitalization Area (CURA). Submitted By: Noel Anderson, Community Planning & Development Director Resolution approving CURA application from Wendell Speller for Speller's True Value for the renovation of a commercial building located at 1015-1027 E 4th Street, Waterloo, Iowa 50703, Valued at $45,000 and authorize Mayor and City Clerk to execute said documents. The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to Commercial property under the Consolidated Urban Revitalization Area. N/A N/A CURA N/A N/A Page 21 of 418 Legal Descriptions: RAILROAD ADDITION WATERLOO LOT 17 BLK 28 LOT 18 BLK 28 Page 22 of 418 CONSOLIDATED URBAN REVITALIZATION APPLICATION FOR PROPERTY TAX EXEMPTION FOR IMPROVEMENTS UNDER THE PROVISIONS OF THE CONSOLIDATED URBAN REVITALIZATION PLANS ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. The Consolidated Urban Revitalization Area (CURA) allows property tax exemptions on improvements to property located within its boundaries that meet the following criteria: 1. At least a 10% improvement to the value of the residential property. At least a 15% improvement to the value of commercial property if a building was previously on the site. It commercial property was previously vacant, all actual value added by the improvements is eligible for tax exemption. 2. Be located within the CURA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department.) 3 This application must be filed with your assessor according to the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2 (as attached.) However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has bee granted by the City Council or County Board of Supervisors: Please fill out the following information for your application to be submitted to the City Council. NAME: S IH rq-/://Wt ADDRESS /C! Fft7'> (!4.1 TELEPHONE: /9 ).33 -317 - i Pet 26%'7gc`DATE: SIGNATURE: A. What is the Address of the property being improved? /U ,2,7 t-,", ycii41 S/ /414 je j t) What is the Legal Descri tion of the property? (Available at County Assessor's Office on 2nd floor of the Courthouse)? eq/3 wad .' Pit Al B. Indicate desired exemption schedule: (1 or 2) 1. One Hundred Percent (100%) exemption for three years on the actual value added by improvements; 2. >C/A partial exemption on the actual value added by improvements according to the following schedule: a.. First Year. b. Second Year Third Year 80% d. Fourth Year. 50% g. Seventh Year 30% 70% e. Fifth Year 40% h. Eighth Year 30% 60% f. Sixth Year 40% i. ` Ninth Year 20% Tenth Year 20% C. What was the nature of the improvement(s)? 6s "7onJ( 6?e ,o 1) nf`r i 7 wli� Gin ti.)4/.�r,�'%i�h )7y c,� )dc� f) r✓1i7y�c ies D. City of Waterloo Building and Inspections Department Information; Permit Number: 'c Date permit was issued: /042, //7 Total permit(s) valuation: E. What was the cost of the improvement? g' 3 c2, i ) -"1 / 5, PLS 0 F. Estimated or actual date of completion of these improvements? 7 " 1 1 7 G. If this is not a singe -family dwelling unit, which you own and reside in, will these improvements create a displacement of you tenants? Yes %C Na CITY OF WATERLOO APPROVED DENIED DATED: RESOLUTION NO: BLACK HAWK COUNTY ASSESSOR APPROVED DENIED DATED: Tami McFarland Black Hawk County Assessor Note: The improvements. to your home or business may not change the assessed value. Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. Page 23 of 418 Ull1401' vr�,^,��p� oUNw '.'V'1�9�I'dlllYd "IM7,!ml,w�Vp� °� III'�Imm�mllmuur Dane Street E 4thStree 1015-1027t '1'1'111111111111111111111111111111111111 141P1i 1, IIIIIIIIIv1II "IM,Npl Iiiiijyi�hllu�I;VI roIN'�ryAii u�I,'u�uuwNml� Argyle St. I11V�i�! „'R^�il� "nI��NI��Ir,IyIINI�V�V, I �li'lui wVl�l'9l"i nrjmMN�wl I i L',�',,4u � Iqf u',eill�lul"� I ����Ill llq��Il�r i6lVN�ll� I I,''I IIIIII'll „V i^;, pl�iiuulmml �h lu �IVl�r�tlal I ' !d nau "i"loii Vfl P °0 V ryu >~n I u Bid1;11fl Ease map][ ou Bad H ,1 rns map dyes not ieFesen[ a sur. ,nolat„lt, Is assumed to„ the a..u„ ot[he data delmea[ed herein, on this map, and e F iessw dIs.laims hatolity to„ the a�_.u�asv the„eor lse„s snows „ere„ co ottl,al and accw me mrcnmmion o, J,Mrl��mwmll rtl �, uN',�umur, l ' Nr',NmVnxll q mN v„ �d�"'Nnw' ^rMl h!'' r,!w NSI I w Vlm .„, „,ry„„u„ AI� CITY OF WATERLOO Council Communication Resolution approving the request of Ross and Jamelia Sanders for tax exemptions on the construction of a new single family home valued at $258,871, for the property located at 305 Milwaukee Avenue, and located within the Consolidated Urban Revitalization Area (CURA). City Council Meeting: 2/6/2017 Prepared: 1/30/2017 REVIEWERS: Department Inning Zorain ATTACHMENTS: Description D t`URA..305 N/[iwal SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Reviewer Schroeder, Ade Q..,eA.nn Ave. A. clic 'ton Action Approved Approved Type Date 2/1/20x/ 9.. AM 2/1/2017 ... :05 AM Resolution approving the request of Ross and Jamelia Sanders for tax exemptions on the construction of a new single family home valued at $258,871, for the property located at 305 Milwaukee Avenue, and located within the Consolidated Urban Revitalization Area (CURA). Submitted By: Noel Anderson, Community Planning & Development Director Resolution approving CURA application from Ross and Jamelia Sanders for the construction of a new single family dwelling located at 305 Milwaukee Avenue, Waterloo, Iowa 50707, Valued at $258,871 and authorize the Mayor and City Clerk to execute said documents. The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to Residential property under the Consolidated Urban Revitalization Area. N/A N/A CURA N/A Maywood 3rd Addition, E 150 Feet Lot 57 Page 25 of 418 Fait CONSOLIDATED URBAN REVITALIZATION APPLICATION IJAN 0 2017 FOR PROPERTY TAX EXEMPTION FOR IMPROVEMENTS UNDER TME PROVISIONS OF THE CONSOLIDATED URBAN REVITALIZATION AREA1N ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. ""i The Consolidated Urban Revitalization Area (CORA) allows property tax exemptions on improvements to property loco P within its boundaries that meet the following criteria: 1. At least a 10% improvement to the value of the residential property. At least a 15% improvement to the value of commercial property if a building was previously on the site. If commercial property was previously vacant, all actual value added by the improvements is eligible for tax exemption. 2. Be located within the CURA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department.) 3. This application must be filed with City prior to the 151 working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has bee granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the ity Council. NAME: ADDRESS: TELEPHONE: ,yiej A. What is the Address of the property being improved? /1 100///-7 f DATE: r `C', D /' I SIGNATURE: Q l�. What is the Legal Description of the property? (May be available at County Recorder's Office on 2nd floor of the kHn Courthouse)?l 11,1 Y! '. rd / 1i4 ." ` ` t L04 - B. 0_ - B. Indicate desired exemption schedule: (1 or 2) 1. One Hundred Percent (100%) exemption for three years on the actual value added by improvements; 2. A partial exemption on the actual value added by improvements according to the following schedule: a. First Year------- -80% b. Second Year ------70% c. Third Year ---------60% d. Fourth Year -------50% e. Fifth Year ---------40% f. Sixth Year 40% g. Seventh Year 30% h. Eighth Year 30% i. Ninth Year 20% Tenth Year 20% D. City of Waterloo Building and Inspections Department Information: Permit Number: // / t:5 E. What was the cost of the improvement? Date permit was issued: Lia 3.1, Tota peitnit s valuation: F. Estimated or actual date of completion of these improvements? Ill G. If this intenants? singe -family dwellinYuuunit which you s own and reside in, will these improvements create a displacement of your CITY OF WATERLOO APPROVED DENIED DATED: RESOLUTION NO: BLACK HAWK COUNTY ASSESSOR APPROVED DATED: Tauri McFarland DENIED Black Hawk County Assessor Note: The improvements to your home or business may not change the assessed value. Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. 1171)7 Page 26 of 418 431 gilt! II;IIIIIIIIIIIIIIIIIIII 1111111111 Roosevelt Street 305 Milwaukee Ave. 1rll, 'iiull'6r Id' CURA Boundary lu fl;iN�dR'i�""'�Gk,l'°{W;�1;1'�1'1"v",," '"ip;iU, IY �i�I;,N, � i J Pli'PR��i„ �W�'�iim"�Y �ry�MvMIIMlillmlrl!11�910NNIVIJ''��f••°' Osage Avenue 'w'i1�V11!'� "iVldlu�Plud",, ?, 11,1I'iVlidu�' w1yl ll ", E3,11131,,I3r3 i= E13, I H3,J �_�illrc Tlu_11131, 4 ,, 11,1,10'31E 3Ell, .rv,lul,tlit - 1.daIll, �. 3, , 1113, ,1313,1,1111,3,1313,1,1111,3E,,111,1,111.1�1�.3r;.1.;1; �atlw�.11l�l.==��1..1 mgdwdL Ei3 H3 e=�nuR tli� m tlu= nup 311,1, 1,1,-==1 di=, 13ulr lul nliP F n tli� 3,1113, n1.1.,rt i1=. E11,111,11,,,,,,t11,131 311,1 3,,11131,11.^%1nB,�al ,11113E1,11 vm CITY OF WATERLOO Council Communication Resolution approving the request of Charles Back for tax exemptions on the construction of home improvements valued at $74,411, for the property located at 616 Wyoming Street, and located within the Consolidated Urban Revitalization Area (CURA). City Council Meeting: 2/6/2017 Prepared: 1/30/2017 REVIEWERS: Department inning(Zoranun Reviewer Schroeder, A:n-nc ATTACHMENTS: Description d CUR.A 6 6 Wya n:nua St SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Legal Descriptions: Action Approved Approved Type Date 2/1/2017 9:1.4 AM 2/1/2017 ... 10:50 AM Resolution approving the request of Charles Back for tax exemptions on the construction of home improvements valued at $74,411, for the property located at 616 Wyoming Street, and located within the Consolidated Urban Revitalization Area (CURA). Submitted By: Noel Anderson, Community Planning & Development Director Resolution approving CURA application from Charles Back for the construction of home improvements located at 616 Wyoming Street., Waterloo, Iowa 50703, Valued at $74,411 and authorize the Mayor and City Clerk to execute said documents. The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to Residential property under the Consolidated Urban Revitalization Area. N/A N/A CURA N/A N/A Blowers Addition Lot 11 Block 5 N 15 feet Lot 12 Block 5 Page 28 of 418 For Office Use Only Received by: f= l Staff to date stamp and make a copy for applicant CONSOLIDATED URBAN REVITALIZATION AREA. APPLICATION FOR PROPERTY TAX EXEMPTION FOR IMPROVEMENTS UNDER, THE PROVISIONS OF THE CONSOLIDATED URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. The Consolidated Urban Revitalization Area (CURA) allows properly lax exemptions on improvements to property located within its boundaries that meet the following criteria- 1. At [cast a 10% improvement to the value of the residential property. Al least a 15% improvement to the value of commercial property ifa building was previously on the site. If commercial properly was previously vacant, all actual value added by the improvements is eligible for Lax exemption, 2. Be located within the CURA boundaries (a map of which can be obtained from the City of Waterloo Community Planning Development Department.) 3. This application must be filed with City prior to the l °r working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted 10 City Council. NAMF; �`l tw. V ADDRESS: 1E i i TELEPHONE. a vv4 .y ry A. What is the 2 drelss of the property eing improved? 9:+'s"$' What is the Legal Description of the property? (May be available at County Recorder's Office on 2" floor of the Courthouse)? RL)I �iy i� j i� w� Cw� dsI, b 0.„ Im =3 ''"' � k "t 0 �s� � �- l 1!:;- B. - B. Indicate desired exemption schedule: (1 or 2) I. One [lunched Percent (100%) exemption for three years on the actual value added by improvements;. 2. A partial exemption on the actual value added by improvements according to the following schedule. a. First Yea r-- --------80% b. Second Year ------70% c. Third Year ---------60% d. Fourth Ycar-------50% e. Fifth Year ---------40% f. Sixth Year ---------40% C. What. was the nature of the improvement(s)? g. Seventh Year 30% h, Eighth Year 30% i. Ninth Year 20% j. Tenth Year 20% D, City of 'Waterloo Building and Inspection S Department Information: Permit Number � Date permit was issued: � ) � 1 Iota e rmit(s) valuation; p E. What was the cost of the improvement? F, Estimated or actual date of completion of these improverents? 111l // t ;�)'�✓ �.. U. If this is not a singe -family dwelling unit, which you own and reside in, will these improvements create a displacement of your tenants?Yes No CITY OF WATERLOO APPROVED DENIED DATED: RESOLUTION NO: BLACK HAWK COUNTY ASSESSOR APPROVED DENIED DATED: T.J. Koenigsfeld Black Hawk County Assessor Note: The irnprovements to your home or business may not change the assessed value. Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office bar criteria eligibility. Page 29 of 418 A C vi* T fk,/ vvk 0 I 0 0 c2 f(L7 o 401 -VaD V3I 1/14 0<tfti A voo (-) - ft 62) c Page 30 of 418 CfX gLw 7L c5 zrc RLyli cw, 470 LA) cv,i60 # 492 au 0 1,r4 000.c J.„ jikk 1.— \ czn, '1417 erro • lb 0- _ c/o 0-0-0 7 1 Li- 50 Gi)ea1/4ee c0 Page 31 of 418 — --,.-- -- 6 '4' ' c.--) ede„e. aDi697, ;10 calc-1) —6,6-e)--nco R Lo(? ..,--A 5 cr-a,c' /0-2/-00 .)- '61 Toi c:\ 1 fil74-0,./w.s — Lt (50D c/r) S i_or70, Dr,o-to h a i az -'1D 6 el 1))A1 ftl.g ) 01A vt-c 1 i aC,70 -, c-zv) f i SOO L. Wk --4 Li. Oa) -G -0-a) I ct SO -E) A 1 D. ; 35, c50 1.....1/4 12---z. _ 1 I w,500 LAIL-10 fl 0 ,SC1° 3 IC60 , _.i Dy--c-x,\AJ / - 500 A C( iCt 14 C t77 i-21)/1 \t--" 3) Cx0-0, c' pr, / ac --0 ___-- ,,, , „ , / in, i'YT ./ ) jikk 1.— \ czn, '1417 erro • lb 0- _ c/o 0-0-0 7 1 Li- 50 Gi)ea1/4ee c0 Page 31 of 418 C X17) 50G jwo p 0 �----, 1r5-61- Cc-;40--z...,03(T) . 22-20 T Pa e32of418 Permit RES -Addition - 2016 00009431.:: ��.5,4WebZI 1IZA` 1 0 I 04 Genera Pei nif RES"AdUIOon - 2016-00009531 parcel 1Waledoo 881230406012 �ervsca Addre ss 618 WYOMING ST WATERLOO, IA 50x03 Parcel OW -7101- BACK, CHARLES permitlssuAd To " ()Parcel Chimer 1 Contractor C.', Ather Contractor Information Contractor 'Creative Home S01ut7on5 1..rj llglille'� Contractor Contact id -1 'Richard L Marquette -Primary `,ylei 12707 Lafayette WATERLOO, IA 50703 SIutus Permit Issued 6r1i2016 Prinled Paid 513112016 Slop 0forI: 1+14+2017 Ity Expiration Date I . Contact Entail Phonet'JVmbgr_...__. -. - Location Subdivision L31 Plumber 0001 Deocnp0on 14'X14' Sc€send-in Porch glher information 'Other:Patty. I Addr8Bs • Lotallon; SUbdiA51011 I Lotblugjber Descriplion _.. Comments. Zip Code city ,`1 L.I SIa1C Thursday, Oct 13, 2016 11:02 AM 7a3edlmptSverhenlValue St0,000.00 vemon1SquareFootage L 1 CurreplPrgperhValue .� ..-.- i.... 114114' Screened -In Porch Page 33 of 418 Perrnit RES: Addition -2015-00016566 Y6j 000 1 Permit `r�2rce1 Smite Address Parcel Q.vner RES -Addition - 2015-60016506 lWoledoo 091230406112 616 WYOMING S7 WATERLOO, IA 50703 6ACK, CHARLES A Permit Issped.To •()Parcel Owner +)Coniradar O.Other Contractor lnternialion ... General Status Penni( Expired 714/2016 Printed Paid 10112015 Stop Work Contractor 1CreatrJeHorneSoluUons €vi.Ellglhie ••ConhadorCunl@d .•'• ill iRlchardLldarg0atte-Primary 1.v( e_fp • .2707 Lafayette ';."'WATERLOO, to 50703 Oteiration Dale ConlactEmall Phone Number 1. 71.112016 Location SucdiNsion Lot Plumber 0001 Oescripllon new 16x14 Sun room wl Elect Parcelterormallon Other lnronrtatlon Other Party. Address Location SubdIvi tpn- J t.Al Number :'• Descriptor' 1[4011.16114 Sun room wr Elect Comments Thursday, Oct 13, 2016 11:01 AM Estimatert IMprotremenl Value' 56.720.001 ImprovernentS0eareFootape >1 L Page 34 of 418 616 Wyoming Street y 11111,1111111111110 ,,I1µ,; m"p c14rr",md,�'^II"oyryi "pmi�ill;1.1,I !d11N:''��hNr E3=. rii3l!!Ist3 EI3,I H3,d '_313t 11,1,pi,=-nr3=uI.rv,lu1,tlIt I -- 1,13n mR 3i, 3,!3, �n,1,1111,3E,,111,1,111i,,13t3,1,1111,,1,1111,3E,,111,1,111i,.ma�." 1,1.==,I!1131p113,1 EI31 H33er3nurt th, tl!3! 3! 311,1. fin_==I ,IIE, Sun=3! 311, 31 311,13,!11131.111anr,ux111 °;14I,,r:1;":6'„��� 'v14uW'''p�''�I'y, CITY OF WATERLOO Council Communication Resolution approving the request of David Schake for tax exemptions on the construction of home improvements valued at $40,000, for the property located at 2623 Idaho Street, and located within the Consolidated Urban Revitalization Area (CURA). City Council Meeting: 2/6/2017 Prepared: 1/30/2017 REVIEWERS: Department nein Zonula ATTACHMENTS: Description (1.0 R A. 2623 Idaho St SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Reviewer Schroeder, a 9ylbert er, Seth Schroe derr, en, ..,4° Ann t A:pp4nctia.�r� Action Rejected Approved Approved .Approved Type Date 2/112017 9:1. A[v4. 2/11201.7 10:3 AM 2/11201.7 10:413 AM 2/112017 0:51 AM Resolution approving the request of David Schake for tax exemptions on the construction of home improvements valued at $40,000, for the property located at 2623 Idaho Street, and located within the Consolidated Urban Revitalization Area (CURA). Submitted By: Noel Anderson, Community Planning & Development Director Resolution approving CURA application from David Schake for the construction of home improvements located at 2623 Idaho Street Waterloo, Iowa 50703, valued at $40,000 and authorize the Mayor and City Clerk to execute said documents. The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to Residential property under the Consolidated Urban Revitalization Area. N/A N/A CURA N/A N/A Page 36 of 418 Legal Descriptions: UNPLATTED WLOO EAST N 165 FT S 1/2 E 10A SE SW SEC 18 T 89 R12 Page 37 of 418 CONSOLIDATED URBAN REVITALIZATION APPLICATION FOR PROPERTY TAX EXEMPTION FOO,MPROVEMENTS UNDER THE Nvf' PROVISIONS OF THE CONSOLIDATED URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. C,/ 1'7 < The Consolidated Urban Revitalization Area (CURA) allows property tax exemptions improvements to proPerty located r , within its boundaries that meet the following criteria: 1. At least a 10%© improvement to the value of the residential property. At least a 15% improvement to the value of commercial property if a building was previously on the site. If commercial property was previously vacant, all actual value added by the improvements is eligible for tax exemption. 2. Be located within the CURA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department.) 3. This application must be filed with City prior to the 1working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has bee granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council. NAME:)aUL c5ck ADDRESS: .5173 41. Rol rn.$.1 TELEPHONE: Jr/ ,-;/ tip 3 SIGNATURE: ask -0 .--.5r_tt.-44 —7115 DATE: A. What is the Address of the property being improved? L 31 What is the Legal Description of the property? (May be available at County Recorder's Office on 2' floor of the Courthouse)? B. Indicate desired exemption schedule: (1 or 2) 1. One Hundred Percent (100%) exemption for three years on the actual value added by improvements; 2. X A partial exemption on the actual value added by improvements according to the following schedule: a. First Year ----- ----80% d. Fourth Year-- ----- 50% g. Seventh Year ------30% b. Second Year ------70% e. Fifth Year- ----- ---40% h. Eighth Year --------30% 0. Third Year--- ------ 60% ,. f. Sixth Year 40% i. Ninth Year--- ------ 20% j. Tenth Year --- - -- ---20% C. What was the nature of the improvement(s)? 0 n i_flA L.) al ct., ii,C Ak 0 i k,...A r.A. jai: 4 c5).) 5 e pte C...-4( : (_. I;) dri-,- k A e 1.-3 A. I e Is't . ' - • i (t e,,) ;';o 4 -to fl.ol, fr- D. City of Waterloo Building and Inspections Department Information: Permit Number: Number; Date permit was issued: Total permit(s) valuation: E. What was the cost of the improvement? F. Estimated or actual date of completion of these improvements? G. If this is not a singe -family dwelling unit, which you own and reside in, will these improvements create a displacement of your tenants? Yes No /1)74 -- CITY OF WATERLOO APPROVED DENIED DATED: RESOLUTION NO: BLACK HAWK COUNTY ASSESSOR APPROVED DENIED DATED: Tami McFarland Black Hawk County Assessor Note: The improvements to your home or business may not change the assessed value. Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. Page 38 of 418 z3q 274_ /3 5-x 2Iila-06— _A ,fiL,..) 4/1(46 Z69 /5 - 1 '1-251546 7e) !IOLc� $.- 40 )r -i.(16)45/ Page 39 of 418 IXli 'I' r�iQw�V�Nlli Newell 'Stree 1111111111111111111111111 Ease map data swore rs Elarl Haul This map does not r epesent a su,ei, no lladlllty rs assumedtr!r thea„ular rR the data delineatedherein, II111,,, ililbll!'',�I',1Ij1i on this map, and e F!ressw drsrIarms lradrlitn rror the a�_�war [hereon Llsers shouldreter to ottn_ral and arrurate mrrnmahrm '9,,'0 Yar„ tl M/✓',Vli°r2,°4r u,lpu� ,l ,p�,n�,o;;��Ir� �a�4"; �;',"9 CITY OF WATERLOO Council Communication Resolution approving the request of Robert Duncan for tax exemptions on the construction of a new single family home valued at $375,000, for property located at 1526 Falcon Ridge, and located in the City Limits Urban Revitalization Area (CLURA). City Council Meeting: 2/6/2017 Prepared: 1/30/2017 REVIEWERS: Department inning (Zoraiun ATTACHMENTS: Description CL.,uRAApr iicatior SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Legal Descriptions: Reviewer Schroeder, -r LeArm A:n-nc Action Approved Approved Type Date 2/1/2017 9:53 AM 2/1/2017 11:03 AM Resolution approving the request of Robert Duncan for tax exemptions on the construction of a new single family home valued at $375,000, for property located at 1526 Falcon Ridge, and located in the City Limits Urban Revitalization Area (CLURA). Submitted By: Noel Anderson, Community Planning & Development Director Resolution approving the CLURA application from Robert Duncan for the construction of a new single family home located at 1526 Falcon Ridge, Waterloo, Iowa 50701, valued at $375,000 and authorize Mayor and City Clerk to execute said documents. The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to Residential property under the City Limits Urban Revitalization Area Plan. N/A N/A CLURA N/A N/A Audubon Heights 4th Addition Lot 12 Page 41 of 418 For Office Use Only Date Received: Received by: Staff to make a copy for applicant CITY LIMITS URBAN REVITALIZATION APPLICATION APPLICATION FOR PROPERTY TAX EXEMPTION FOR CONSTRUCTION OF NEW ONE OR TWO FAMILY DWELLINGS UNDER THE PROVISIONS OF THE CITY LIMITS URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. The City Limits Urban Revitalization Area (CLURA) is a 3 -year 100% property tax exemption on the actual value added for new construction one or two family dwellings (single family homes or duplex/twin homes only) that meet the following criteria: 1. Be located within the CLURA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department.) 2. This application must be filed with City prior to the 1st working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council, Projects started prior to the 1 adoption date of July 18, 2011 do not qualify. NAME: ,/ ' ADDRESS: TELEPHONE: A. What is the Address of the property being improved? SIGNATURE: DATE: What is the Legal Description of the property? (May be available at Coi ll (11 ww/w 4 ///// 44 .1 7 / Ct, 0• 0 01 Recorder's Office on 2" floor of the Co ouse ( / fe: B. What was the nature of the improvement(s)? (must be single family homes or duplex/twin homes to qualify) C. City of Waterloo Building and Inspections Department Information: Permit Number: /? /7 7 Date per was issued: - Total peiont(s) valuation: /,;:,4 s D. What was the cost of the new construction? " E. Estimated or actual date of completion of this new construction? (k/ Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility. CITY OF WATERLOO OFFICE USE ONLY APPROVED DATED: DENIED RESOLUTION NO: BLACK HAWK COUNTY ASSESSOR OFFICE USE ONLY APPROVED DENIED DATED: T.J. Koenigsfeld Black Hawk County Assessor Page 42 of 418 CITY OF WATERLOO Council Communication Resolution approving the request of Jared Allen for tax exemptions on the construction of a new single family home valued at $130,000, for property located at 5821 Summerland Drive, and located in the City Limits Urban Revitalization Area (CLURA). City Council Meeting: 2/6/2017 Prepared: 1/30/2017 REVIEWERS: Department inning (Zoranun ATTACHMENTS: Description D t'LQ.)RA.5821. Stannic SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Legal Descriptions: Reviewer Schroeder, -r LeA.nn A:n-nc Action Approved Approved Type Date 2/1/2017 9:4 AM 2/1/20 "/ ... 0:52 AM Resolution approving the request of Jared Allen for tax exemptions on the construction of a new single family home valued at $130,000, for property located at 5 821 Summerland Drive, and located in the City Limits Urban Revitalization Area (CLURA). Submitted By: Noel Anderson, Community Planning & Development Director Resolution approving the CLURA application from Jared Allen for the construction of a single family home located at 5821 Summerland Drive, Waterloo, Iowa 50701, valued at $130,000, and authorize the Mayor and City Clerk to execute said documents. The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to the residential property under the City Limits Urban Revitalization Area Plan. N/A N/A CLURA N/A N/A Summerland Park First Addition Lot 81 Page 44 of 418 For Office Use Only Date Received: Received by: Staff to make coyl r ant CITY LIMITS URBAN REVITALIZATION APPLICATION APPLICATION FOR PROPERTY TAX EXEMPTION FOR CONSTRUCTION OF NEW ONE OR TWO FAMILY DWELLINGS UNDER THE PROVISIONS OF THE CITY LIMITS URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. The City Limits Urban Revitalization Area (CLURA) is a 3 -year 100% property tax exemption on the actual value added for new construction one or two family dwellings (single family homes or duplex/twin homes only) that meet the following criteria: 1. Be located within the CLURA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department.) 2. This application must be filed with City prior to the l't working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404.4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fill out the following information for your application to be submitted to the City Council. Projects started prior to the adoption date of July 18, 2011 do not qualify. NAME: ADDRESS: 58 ;,2-k .-tr-16,14)r. TELEPHONE: .giej ' :110 -or:00 SIGNATURE: DATE: A. What is the Address of the property being improved? DO urwherr tfod r iL Lc4.7 5°70 / What is the Legal Description of the property? (May he available at County Recorder's Office on 2'd floor of the Courthouse) Yr/ B. What was the nature of the improvement(s)? (must be single family homes or duplex/twin homes to qualify) WI ce" C. City of Waterloo Building and Inspections Department Information: 117 Permit Number: iff- /1 Date permit was issued: D. What was the cost of the new construction? ,('LI) Total permit(s) valuation: E. Estimated or actual date of completion of this new construction? WR7 Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black Hawk County Assessor's Office for criteria eligibility, CITY OF WATERLOO OFFICE USE ONLY APPROVED DENIED DATED: OLUTION NO: BLACK HAWK COUNTY ASSESSOR OFFICE USB ONLY APPROVED DENIED DATED: T.J. Koenigsfeld Black Hawk County Assessor Page 45 of 418 4'i�116 , W �pu��mylmu u,0" ,!iiiiiiiiYi!Yiiufiuiiuiurym uu.. ��alllu Illl11llliillli llIliiiC111111111111111 ;,I! ems,„ 4.1101110i Wk l' I!Y 11111111 r, I''''''''''ruN f�u�i�ii4Y�R�!R h,uoflulrN E3=3 11131 33E3 DOH, 3 EI3H3, 4 '_E:!: Tlu_nup 0 .= mrti_pi_=_nr 3 DE - rv3h31,tlit -- i�33n ll! m 3,!3, ,3tl! 3313 33111133E3,11133111 �31E13 1n3==,13Epdwdl! EI31 H3,1'IEE! tli� EE,I1E,1 E, [EU, Er, Et thE EtErrEEIEE 313 ,I1 11131, 3E131,13EEI 31E,11.3-!3 33 3, 3E3� 3131, II33==11,11131-r-i [� EE ul 311,13!11131.1113n1113331 CITY OF WATERLOO Council Communication Resolution approving the request of Matthew and Katie Mahler for tax exemptions on the construction of a new single family home valued at $302,904 for property located at 1131 Partridge Lane, and located in the City Limits Urban Revitalization Area (CLURA). City Council Meeting: 2/6/2017 Prepared: 1/30/2017 REVIEWERS: Department inning (Zoranun ATTACHMENTS: Description DI (TURA. SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Legal Descriptions: Reviewer Schroeder, -r LeA.nn A:n-nc Action Approved Approved Type Date 2/1/2017 9:42 AM 2/1/2017 ... 10:48 AM Resolution approving the request of Matthew and Katie Mahler for tax exemptions on the construction of a new single family home valued at $302,904 for property located at 1131 Partridge Lane, and located in the City Limits Urban Revitalization Area (CLURA). Submitted By: Noel Anderson, Community Planning & Development Director Resolution approving the CLURA application from Matthew and Katie Mahler for the construction of a single family home located at 1131 Partridge Lane, Waterloo, Iowa 50702, valued at $302,904, and authorize the Mayor and City Clerk to execute said documents. The Planning, Programming, and Zoning Commission staff has reviewed this application and feels that the project qualifies for exemptions from taxes on the actual value added to the residential property under the City Limits Urban Revitalization Area Plan. N/A N/A CLURA N/A N/A Audubon Heights 5th Addition Lot 34 Page 47 of 418 CITY LIMITS URBAN REVITALIZATION APPLICATION FOR PROPERTY TAX EXEMPTION FOR CONSTRUCTION OF NEW ONE OR TWO FAMILY DWELLINGS UNDER THE PROVISIONS OF THE CITY LIMITS URBAN REVITALIZATION AREA PLAN ADOPTED BY THE CITY COUNCIL OF THE CITY OF WATERLOO. The City Limits Urban Revitalization Area (CLURA) allows property tax exemptions for newly constructed one or two family dwellings (single family homes or duplex/twin homes) that meet the following criteria: I. Be located within the CLURA boundaries (a map of which can be obtained from the City of Waterloo Community Planning & Development Department.) 2. This application must be filed with City prior to the 18. working day of February following the year when the improvements are completed to comply with the timeline of the State Code of Iowa, Section 404,4 unnumbered paragraph 2. However, a single application may be filed upon completion of an entire project requiring more than one year to construct or complete, providing prior approval has been granted by the City Council or County Board of Supervisors. Please fillout the following information for your application to be submitted to the City Council. NAME: attlletA) 'cckti Plc,1 ler SIGNATU ADDRESS: (I°A rostvid9e LM TELEPHONE: ()S)710 -X25L-1- DATE: 01/1 1)011 A. What is the Address of the property being improved? 11i PIA-16-114-164-3to 1.41, What is the Legal Description of the property? (May be available at County Recorder's Office on 2' floor of the Courthouse) Rutt lakLsv-ts, StiP AcALL B. What was the nature of the improvement(s)? (must be single family homes or duplex/twin homes to qualify) C. City City of Waterloo Building and Inspections Department Information: Permit Number: ?.0‘i 1,100u - Date permit was issued: 41 ) to Lo D. What was the cost of the new construction? OL Total permit(s) valuation: )b E. Estimated or actual date of completion of this new construction? 1 4)-1 Mkt) CITY OF WATERLOO APPROVED DENIED DATED: RESOLUTION NO: I BLACK HAWK COUNTY ASSESSOR APPROVED DENIED DATED: Tami McFarland Black Hawk County Assessor Note: City Council approval does not guarantee tax exemptions. The application must be reviewed and approved by the Black flawk County Assessor's Office for criteria eligibility. Page 48 of 418 CITY OF WATERLOO Council Communication Resolution approving assessment to property for work performed by the Waterloo Water Works, together with recommendation of approval by the Waterloo Water Works Board of Trustees. City Council Meeting: 2/6/2017 Prepared: 1/27/2017 REVIEWERS: Department Water Works Reviewer Clark, Dennis i�, cn Q:.,a Anrb ATTACHMENTS: Description a i nua: y 18, 2017 Board rtna.�r�assessment iett ^ SUBJECT: Action Date Approved 1/27/20 D "/ ... :39 AM Appr/271201"/ 2,23 PM Type Resolution approving assessment to property for work performed by the Waterloo Water Works, together with recommendation of approval by the Waterloo Water Works Board of Trustees. Address and amount to certify: 1803 East Ridgeway Avenue - $5,109.00 517 Conger Street - $4,400.00 Submitted by: Submitted By: Dennis Clark, General Manager Adopt a resolution approving communication from the General Manager of Recommended Action: the Waterloo Water Works transmitting a request to certify repair amounts for work performed by the Waterloo Water Works. The Board of Trustees of the Waterloo Water Works adopted a resolution at Summary Statement: their Board meeting, instructing the General Manager to forward the request to certify to the City Council of Waterloo, Iowa. The repairs were made to the private service lines of customers of the Waterloo Water Works. No City funds are required for this action. The Waterloo Water Works paid Expenditure Required: for the repairs to the referenced private water service lines, and then recovers the cost of the repairs through this assessment process. Source of Funds: Waterloo Water Works operating funds, generated from water sales. Page 50 of 418 DENNIS D. CLARK, P.E. General Manager WATERLOO WATER WORKS 325 SYCAMORE STREET • P.O. BOX 27 WATERLOO, IOWA 50704 Honorable Mayor & Council City of Waterloo City Hall 715 Mulberry Street Waterloo, IA. 50703 319-232-6280 FAX: 319-232-1962 January 24, 2017 Dear Honorable Mayor & Council: TRUSTEES: TERRY M. KUNTZ, Chair MARY H. POTTER, Vice -Chair SCOTT WIENANDS The following is an excerpt from the Board Meeting of the Waterloo Water Works Trustees held Wednesday, January 18, 2017. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $5,109.00, which is supported by invoice from Bergen Plumbing, Heating and Cooling, Inc., showing the work necessary to repair the service line in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the service line at 1803 E. Ridgeway Avenue, which is located on Lot No. Four Hundred Fifty-one (451) and the West Sixteen (16) feet of Lot No. Four Hundred Fifty-two (452) in "Pleasant View Addition" to the City of Waterloo, Iowa, Black Hawk County, and owned by Judith L. Ihlenfeldt. WHEREAS, the property owner notified the Waterloo Water Works that the owner desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owner, the owner voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. Page 51 of 418 Page 2 It was moved by Wienands, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter, Wienands. Nays: None. Absent: None. Resolution adopted. After this is certified through your office, please send us a copy of the certification as follow through and reference with the customer, Respectfully, WATERLOO WATER WORKS Dennis D. Clark, P.E. General Manager DDC/cm Enclosure Page 52 of 418 DENNIS D. CLARK, P.E. General Manager WATERLOO WAS WORKS 325 SYCAMORE STREET • P.O. BOX 27 WATERLOO, IOWA 50704 Honorable Mayor & Council City of Waterloo City Hall 715 Mulberry Street Waterloo, IA. 50703 319-232-6280 FAX: 319-232-1962 January 24, 2017 Dear Honorable Mayor & Council: TRUSTEES: TERRY M. KUNTZ, Chair MARY H. POTTER, Vice -Chair SCOTT WIENANDS The following is an excerpt from the Board Meeting of the Waterloo Water Works Trustees held Wednesday, January 18, 2017. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $4,400.00, which is supported by invoice from Frickson Bros. Excavating, showing the work necessary to repair the service line in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the service line at 517 Conger Street, which is located on Lot No. Nine (9) in Block No. Five (5) in Ricker and Bratnober Land Company Addition to Waterloo, Iowa, Black Hawk County, and owned by Renee Furman. WHEREAS, the property owner notified the Waterloo Water Works that the owner desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owner, the owner voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. Page 53 of 418 Page 2 It was moved by Wienands, seconded by Potter, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Potter, Wienands. Nays: None. Absent: None. Resolution adopted. After this is certified through your office, please send us a copy of the certification as follow through and reference with the customer. Respectfully, WATERLOO WATER WORKS Dennis D. Clark, P.E. General Manager DDC/cm Enclosure Page 54 of 418 CITY OF WATERLOO Council Communication Cancellation of assessment for 831 KnollAvenue in the amount of $158.80, and authorize City Clerk to notify Black Hawk County Treasurer of said cancellation. City Council Meeting: 2/6/2017 Prepared: 1/31/2017 REVIEWERS: Department Reviewer Action Date Clerk Office Rigby, Nancy Approved D /3 D /20 4:24 P SUBJECT: Submitted by: Cancellation of assessment for 831 KnollAvenue in the amount of $158.80, and authorize City Clerk to notify Black Hawk County Treasurer of said c anc ellation. Submitted By: Kelley Felchle, City Clerk Page 55 of 418 CITY OF WATERLOO Council Communication Resolution approving change of location from the Harold E. Getty Council Chambers to Petersen Town Hall room in the Waterloo Center for the Arts, located at 225 Commercial Street, for a City Council Work Session on February 11, 2017 from 10:00 a.m. to 2:00 p.m. City Council Meeting: 2/6/2017 Prepared: 2/1/2017 REVIEWERS: Department Reviewer Action Date Clerk Office chic, Ke y Approved 21 P20 SUBJECT: Resolution approving change of location from the Harold E. Getty Council Chambers to Petersen Town Hall room in the Waterloo Center for the Arts, located at 225 Commercial Street, for a City Council Work Session on February 11, 2017 from 10:00 a.m. to 2:00 p.m. Submitted by: Submitted By: Kelley Felchle, City Clerk Page 56 of 418 CITY OF WATERLOO Council Communication Resolution setting date ofpublic hearing as February 20, 2017, for the sale and conveyance of city -owned property, located at 1003 Lafayette Street, through the Neighborhood Stabilization Program, to Karina Valdez, with a purchase price of $130,000.00, and instruct City Clerk to publish notice. City Council Meeting: 2/6/2017 Prepared: 1/30/2017 REVIEWERS: Department Community unity Deveient ATTACHMENTS: Description Desert )tion. of SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Legal Descriptions: Reviewer Jones, Rudy n, J003 Q,au:layette Street Action Approved Approved Type Date 1/30/2017 12:57 PM 1./31./201.7 1:08 PM Resolution setting date ofpublic hearing as February 20, 2017, for the sale and conveyance of city -owned property, located at 1003 Lafayette Street, through the Neighborhood Stabilization Program, to Karina Valdez, with a purchase price of $130,000.00, and instruct City Clerk to publish notice. Submitted By:Rudy D. Jones, Community Development Director Set date of hearing Two dilapidated homes were purchased and demolished, the lots were combined into one for a new construction home for sale to an income eligible household using Neighborhood Stabilization Program funds through the federal government awarded by the State of Iowa. not applicable THE NORTHWESTERLY 49 FEET OF THE SOUTHEASTERLY 98 FEET OF LOTS NOS. 7 AND 10 IN BLOCK 24 IN THE ORIGINAL PLAT ON THE EAST SIDE OF THE CEDAR RIVER IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA Page 57 of 418 Legal description of 1003 Lafayette Street THE NORTHWESTERLY 49 FEET OF THE SOUTHEASTERLY 98 FEET OF LOTS NOS. 7 AND 10 IN BLOCK 24 IN THE ORIGINAL PLAT ON THE EAST SIDE OF THE CEDAR RIVER IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA J:\NANCY-G\NSP3\1003 Lafayette\Legal description of 1003 Lafayette Street.docx Page 58 of 418 CITY OF WATERLOO Council Communication Resolution approving preliminary plans, specifications, form of contract etc. and setting date ofbid opening as March 2, 2017 and date of public hearing as March 6, 2017 for the FY 2018, 2017 Complaint Mowing with Complaint Snow Removal contract and instruct City Clerk to publish said notice. City Council Meeting: 2/6/2017 Prepared: 1/30/2017 REVIEWERS: Department Code Qa,n orcernent Reviewer ATTACHMENTS: Description D 2017 M0\V11nn2 Connor uct SUBJECT: Submitted by: Recommended Action: Q..,eA nn Action Approved Type Date 2/P2Ori ... 3:12 PM Resolution approving preliminary plans, specifications, form of contract etc. and setting date ofbid opening as March 2, 2017 and date of public hearing as March 6, 2017 for the FY 2018, 2017 Complaint Mowing with Complaint Snow Removal contract and instruct City Clerk to publish said notice. Submitted By: David R. Zellhoefer, Department Head for Code Enforcement Approve specifications, etc. and taking of bids and set the date ofbid opening and hearing. Page 59 of 418 ''.ECEIVING 0' Sealed proposals will be received by' the City Clerk of the City of Waterloo, Iowa, .r.a. her office in City Hall, 715 Mulberry St, Waterloo., Iowa, on or before ..b.ursday, 'March. 2„, 201.7, until 12:00 NOON„ for the 20.17 COMPIAINT .I1010WINGS wall. COMPLAINT SNOW REMOVAL as described in the plans, and specifications now on file in the 'City Clerk's office and the Code Enforcement Department CITY OF WATERLOO, IOWA. CODE .ENFORCE. I' EN'I' DE A RTMENT N()...110E OF IPt BLIC HEARING On Proposed Specifications a dthe NOTICE TO 1 ERS for 2017 COMPLAINT OVVIN(S 'WITH COMPLAINT.. srC)w R dol orENING OF BIDS All proposals received for the 2017 COMPLAINT MOVVINGS WIT COMPIA.INT SNOW RE OVALwi0. ope ed in the City Clerk's Office in. City d1, Waterloo. .lowa.„un "nrarsday, .Mlarch. 2, 2017, at 1.:00 pm.. and time proposak. will be referred to the Code Enforcement Department for recommendation. of ard, 11 Li( ARING Notice is hereby Oven that the Waterloo City Council will. conduct a public, hearlog on die proposed specifications and fo of wit:tract. Ear the 2017 COMPLAINT MOWING WITH COMPLAINT SNOW REMOVAL at the City Council Meeting, Monday, Mardi 6., 20.17. The hearing will be held in the City Council Chambers in Waterloo (ily Hall. The contract documents are on file in the, City Clerk's office, 715 Mulberry St., and die Code EnfOrce.ment Department, 626 Mulberry Street., Waterloo, Iowa for public examination. Any Iterson Mterested may file written objection with the City Clerk before the date et for the hearing or appear and Intake objection rfl: the Eruecti SCOPE OF WORK The contractor shall provide all labor, equipment. and .ma.teria.k necessary tt..) andlr.fr rerthfve snow fittrri the dcsignaed areas in .a.ccordariee ,0,` 411 theSe s1icciflctt oris CONT.R.Aill1T 'RE' "JO "The periodof tinte covererflonder-thi.s .proposed contract shall be a.pproxirnateIy April 17, 2017, through larch 30, 201 8. PRIII)POSA S bids must be subotitted on ,lifrirts supplied by the Code Enforcement E>cpartment. The bidder shall bid ona per unit price OIV FITT EACJI "Option" treated as a .separate unit) as shown orm the: Bid Form Each unit shonkl be bid a 'stand-alione item and not merely as a component of to total bid package tflat includes all options hagether. Rif)S ,,CURITY REQUIRED All bids must be accompanied, in n separate envelope, by a certified or Icashier's cheek drawn). an Iowa. ban.k. chattered tinder the la of thel„Inited States or the State of Iowa, a certified share r.trial't drawn on a Credit. Union in Iowa chartered. under the lasvs. of the, United States or the State of lowa, or a bidlx...ind payable to the City of Watertoi....i, Iowa, in the sum of Fifteen 1%ndred. ($1„500_00), which certified..check„ certified rhes draft, or bid bond will be held as security. that the Bidder will enter into a Contract frir the mowing .a.nd snow retnoval work Andi 0 fitinish the recnrired bonds.. imd in ease the successful bidder shall .fail or rehise to enter into the COntraet and furnish th.e requited bonds„ the bid security may be reta.ined by said City as agreed liquidated damages. 11 a bid bond is used, it must ix signedby both the bidder a d the surety or ale surety's agent. Signature of surety's, agenl. mu.st he supported by accompan.ying., Power of Attorney. NCYTICE 'TO ITIDDETS IT;Tx of 2 Page 60 of 418 CON'TRACT „AWA'. D The (od.e ,17,,ofbreeinent Department 1i divided the contract into five (5) areas as indicated on the 'id fi'i)rtn„ Each is severable :from the others and .rnay be the subject of a separate contract_ The! City shall award one .cti more Contracts to the responsible Bidder(s) Whose bid, eontOrming to the Specifications iind without regard, to whether the hid is trade on a per -option or a total 'basis, is triost adantageons to the City, ;and the Code Ealbrcement Iliepa.runent price arid other factors considered. The City reserves the right to award a contract .for any single1.)ption, any conabination. of Options, or all Options together.. lie intention is not to award the contract at the time of bid (.ipening, but to award the contract after review of bids and bidder infOrination by the City and the Code Enforcement :Department such that the taward is made within thirty (30) days after 'bid opening. he City reserves the right to waive any a..nd all parts of a specific bid B()N1) The suceessfirl 13idder shall funnsh i Performa ce .Bond„ within ten (710) days after notification oil acceptance of the bid„ in the alinount of rwenty "lhousandf)ollars. ($211,0(10„.00), he '17:3‹lidis to be .11,SSLIC4 by a responsible sitrety approvedb the City Council and shall g,uarantee the faithful f.)erfbrmance of- the eon.tract and., the terms and conditions therein contained and shall gitarantee the pronapt payment of all materials and labor andprotect and save harmless. the City .Froin claims 01any kind causedby the operation of the. iContractor. Ft M AT VE A(7711PlItiltGRA The successful Bidder and any subcontractors NV111 be required to execute ad have approved an Alllirmative Actions Program or Update before beginning work on the project, they have been awarded an aggrega.te of $ 111,000 in city projects during the ctiffrentcalendar year,. METHOD OF PAYMENT TO Cl.'"iNTRACTII Payment to the contractor for services performed shall 1.)e paid on a Monthly basis.. Payments shall I.)e based on the actual number. acres moved during the previous period, A Idetailed bill of completedwork must be received. and approved by the C.7tmle EnfOrce lent Derartment for Coutplaint lowing with Complaint Snow '.Removal located at 626 Mulberry St., Waterloo, Iowa before payments will be made. Actual nurnber of.' acres mowed must agree with numbers recorded by the Code EnfOrcentent Department_ The billing shall include: o' Address of properties • l'ictures of properties prior to niciwittg/sn OW removal • 'pictures of properiii:s when ntowinWsnow removal completed • 17 en Ce line pictures of .neighboring; properties, (claiming tianiage protection • Pictures to he dated & time stamped • ,Area or tittle billed for (depeliding (yr.r bid proposals) • Extra niaterial used (salt) Publishedby order of the (74 Council of said (7ity. of ')Alaterloi), lowa, im the day. &i1 201'7 (.1 Ly of Waterliiii,),„ Kelley 1".7elehle,,,12ity Clerk. 11131DDERS 1 of 2 Page 61 of 418 L E„, I.ANATION TO CITY 0. W.ATERLO. KY", A COE— 'ENFO.R.C.EMENT PA INSTRUCTION T IDDRS Any iexplanation desired by a bidder regarding, the meaning or interpretation of the Request fnr: Propos,ais rnust be req ested in writing and with sufficient time allcmed. lbr a reply to reach bidder s before submission of her bids. Any inte retation made will be in the form of an .amendment of the Request far Proposals and will. be furnished to all prospective bidders. Its receiptby the bidder must be acknowledged in the space provided on the Bid Form or by letter or telegra.m receivedhere the tim c set for opening of bids. Oral explanations. or instructions given before the award tif-the contract will. not be binding. 111 P 11.0:POS.A.LS SL 3M.UTED bi 'Es ITHISt be sub. . ittcd o. horns si Iied y the Code tinforce en t , epa latent. Before submitting a bid„ .eitehbidder shall carefidly read the specifications arid all other contract Clocuments. Each bidder shall be fully infornied, prior t . the bidding, a.s to all existi. „g conditions and limitations Linder which the work is to be perforated and shall include in this bid a SUIT11 tO leover the cost of all items necessary' to pert:Orrinthe work .as set forth in e co 'tract doeument,s,. No allowance will be made, to any bidder because of lack of such examination or k ow ledge. 'The sub issort of as bid shall be ,construed as conclusive evidence that the bidder has made such examination. The bidders attention is directed to the fact that all ,a.pplicable state laws, municipal ordinances and the rules a . d regulations ofaI authorities havnig,i risdictionover the project shall. apply to the Contract throughout and they shall he deemed to be included in the Contract the same as though herein written Oht 11. UL" S AN ODIflCA,IONS " R Wjl) NINA S Bids a d :modifications or withdrawals thereof received at 'the office designated in the Request for Proposals and Notice to Bidders after the exact time set for closing of bids will not be considered.. However, a modification which is received fro.. an otherwise successful bidder, and 'which makes the terms of thc hid more favorable to the City, will be considered at any time it is received and may thereafter be accepted. Bids may be withdrawn by written request received froinbidders prior to the 'tittle set for closing of bids. JV, PUPi OPEP811.-G 13. ids will be publicly opened at the specified time and place for opening in the Request Ibr Proposals and Notice to Bidders. Their content will be made public for the information of bidders and others interested who may be present ether in person or 1py representative. COLLily"E M; :it A. Each bidder submitting a hii shall execute and include with the Nd, a Non-(.,-7.ollUSiOn A flidavitin titre form :herein provided, to the effect that it has not col ikld et! wi tit any other person, firni, or corporation in regard to any bid submaitted. 717STROCTION TO 'RIMERS Page. 1. of 3 Page 62 of 418 B. Each bidder submittig a bid shall have each proposed subcontractor, if any, execute and include with the bid, a Nan -Collusion A flida.vit in the (bun herein provided, to the effect that it has not eolludeel with any other person, firm, or .corporation in regard to any bid submitted_ Before executing any subcontract, the s ccessful bidder shall sub t it the name of arty proposed subcontractor for .pproval by the City. EINEM (.0: II °A.C.07 CO TILIANC PROCR AllBidders havethe responsibility to comply with .,the City of Water1001•00: jElliWBE Contract Compliance Program.: City of \Waterloo 'Contract Compliance: Rod 1). 'Jones, :Director Comm 'laity Development Board 620 ulberry Street Suite 20,2 \Waterloo, lova 50703 (3 9) 291-4429 y..IL EMPLOYEk0'Ez"NIT At:ND . US. ss OPP RTE../ y To the greatest extent feasible, suppliers, subcontractors, and low income workers owning businesses or living in the Waterloo arealrinst be given. priori(y in supplying, materials„ bidding For slibcontract work, or applying for employment h the contractor on this project,, :Opportunities ftw training and or employment arising in connection :with this project„ shall to the ;greatest :extent feasible be made available to lower income persons re si ' ing in the project area.The project area is the Cit of of 'Waterloo. The City of Waterloo will require" the contractor to document his efforts ,securing lower income workrs living in the :project area and in pt chasing supplies from, and ,awarding subcontracts to, businesses owned by persons residi g in the project areas • LIE STATEMENT 0 07 0it,'00:1DD.E..0'.'S VALE :0ICATRINS Each 'hider shall, upon request of the Code En.forceinent Deparuneat submit (in the .form furnished a statement of the Bidder's qualifications, his/her experience record in completing the type of project propoed, and equip:meta ,available for the work coriterriplated; and..when requested, a detailed .financial statement. The Code ITTenforcement Department shall have the right to take such steps as it dee . is necessary toldeterniine the ability of the .Bidder to perform obligations ander the 'Contract; and .the Bidder shall famish the Code .E..-..hifOrieernent Department all such information, and datafor this purpose as it 0may request, The .right. is :reserved. to reject any bid .where an investigation of the available .evide.nee ,or iniformation. does not satis6, the Code Enforce , ent.I.)e a.rtment that the "Bidder is, qualified to carry out" properly the terms of t e Contract IEX ECU'ILY N AG 10* FE' NT 0 AN II, TIFICATE OF :INS:1j A:NCE A. Subsequent to the award and within ten (10) days after the prescribed forms are presented for signature, the s ccessful bidder shall execute and deliver to the City,an agree ent in the fiyma included 1 the contract docu lents in such umber of copies as the City, ".., ay require. B. liaving satisfiedall conditions of award as set forth elsewhere m these docunaents, the successfid bidder shall, within the period specified i paragraph "A" above,0furnish a surety ho d in, a penal sum not less than. the amount of the contract as awarded, as securityfor the .faithfill performance of the contract and the :terms rind "conditions therein, eontained and "shall guarantee the prompt :payment .of all perso s, firms, or corporations to whoin the contractor limey become legally indebted tbr ahir, materials„ tools, equipment„ or services of any nature including utitity and transportafion services, employed or used by it in performing the r1001'.00.71040X,;',71,10,00,30103 TO BIDDERS 1.070,.100A0:00.e 2 pi r Page 63 of 418 work. Such bond snail be in tine sane .formas that included in the contract documents and shall bear the same date as, or a date subsequent to that of the agree r ent 'The eurrem Power of Attorney liar the person who signs for arty surety copan y shall be attached to such bond. C. The successful bidder shalh.within the .period speci.fied. in paragraph "A" above, furnish a certificate of insurance for approval in arnbunts of not less than the, amounts specified in thc General Conditions,. The certificate of insurance :shall be f rhished such 111 amber of copies as .the City of -Waterloo may require. The City of Waterloo shall be tui ...ed as an "Additional Named Insured." The coat ,,ctor shall similarly submit his subcontractor's certific tes of insurance in the same =taunts. for approval before each. commences work. . he contractor shall carry or require 'that there be 'Worker's Co, Ipeasation insurance for its employees and those of its stibeotitractors engaged in work m :the site, in accordance with State Worker's Compensation Laws. D. The failure of the successful bidder to execute suchagreement and to supply the :required bond or bonds within ten (JO) days after the prescribed forms are .presented .for signature, or .within such extended period as the City, may grant, based upon re sons ,determinedsufficient by the City,, may either award the contract to the next lowest responsible bidder or re-advertise fbr bids„ and may charge against the bidder the difference between the amount of the bid and the amount .for which a contract .for the work. is subsequently executed, irrespective of Whether the amount thus due exceeds the amount of the bid guaranty. ft a more favorable bid is received by re-advertising, the defaulting bidder shall have no clai . against the City of \Waterloo., or Code Enforcement .Depaitriteut :for a refund. I.IISTIPTICTION• BIDD.ERS Page 3 of 3 Page 64 of 418 (:ITY: OF WATF1R CODE 'ENFORCE: It, IOWA ENT DEPARTMENT efinitinas whenever iised in any, of 1 he r:„....<,,antreet i)oeurnents, these tennis shall be defined as follows: Contract - nieans the ContraCt Or" Agreement cXeCtiked by and between the City of VVaterkto and the Contractor., ()Avner or Local P 11 bile Agency (IPA) - means the Code Fit forcemerit 1)epartment. tractar - rneans the person„ firm or corporation entering into the (14mtract with the (,,:°'ity of Watertoo, to maintain properties as described in the, Specifications provided Contract Men. lents :rnearis :and shall include the following: Executed (,-..::ontract. .Agr,eernent, Addenda (if any), Invitation for Bids, Instructions toll Bidders., Signed copy of 13 id, (..ten eral (onditions, Special Condit ions, S pee:i ficati ons„ ,arld (Plans or Dramings when required), i5uLeriri1endemicc h Con or Except 'where the Contract.or is an hidividual and gives personal superintendence tx:4 tile work, the Contractor "shalt provide a competent superintendent satisfactory to the Code Enfitreerinent Department/City ,of Waterloo, on the :work. site at tdl. times during NVorkiag hours with 'full .authority rd the Contractor. 'The Contractor shall also provide an adequate staff to properly cour,dinate and expedite the VC(().rk., The Contractor shall lay out and he responsible for all workexecuted under this (.7ontract„ 'The Contractor shall verify all information before pateceding with the work and be held respcinsible :for .any error resulting from 'failure to do so. Othen Contracts The of 'Waterloo :allay' award. or may have a.warded, other (.7ontracts Fnr additional AAork, and the (...„Pittractor shall cooperate fully W 11,17i 11.)i:her Contractors, by scheduling Avtirk. under :Lillis (.ontract: with thatto be performed under other Contraets as may be directed by the Code Enforcement 1,)epartmentb(2ity of 'Waterloo,.llie Contracttn:- shall not 'eorrimit or pennit 4:1111,Y act in 'Avitich will interfere wit11 the performance of 'work by any other Contractor US scheduled. Fitti: and Coordity than of i work The Contractor shall be responsible for tine proper fitting of ail Avork and felt the coordination of the operations of all Subcontractors engaged upon 'this Contract, 'The Contractor shall he prepared to guarantee to ttaCh Sulteontractor the local:ions and leasuremenis which they may require for the 'Finnig of their work to an sat -rounding 4vork., (:,are, of Work. The Contraetor shall be responsible for all damages to person or property that occur as resultof negligence in connection with the execution. 4if work and shall bereasonable or the -proper care and protect...ion of all materials delivered and ',Work performed until completion and final acceptance by"the Code Eri.161V(.: tent ,Departnent„ The 't,eitt:ractor shall provide sufficient security., both day and night, inchiding weekends and holidays„ from die tirne the work is eamintenced until final eorripletion and aceepta.n,ce, except when work being perfOrmed does not recitiire protection, ',Hie C:outraetor shall he responsible fcir any loss of work„ inaterials, equipment or time ,clue to: G.; arERAL C.".+Z)NEYI T 0 u Pag 65 of 418 ,ownonfermilmoomohiwywommoommmummanammummumm acts, of any person on the prOject site., Therefore, it is the responsibility of the Contractor to deter:thine w"hen, security is needed,. 7rhe contractor shall avoid t,hianage to existing sidewalks, strects„ curbs, pavernerns, structures, Id 'utilities except those winch ate to be replaced or rentoveci, Any damage caused h) the Contracnir's operation shall he completely' repaired at no expense to the Own.er, iGerier. 1 Requirements The ("oritractor shall be responsible for being informed as to all existing conditions and linthatiiins under \Vhill the W 0 rk is to be perfOrincd. No extra allovvanCe will be hlade because of lack of such examination or knowledge. Th,e, (1-!,ontroetor shrill not disturb existing walks, drives, parking areas„ trees„ shrubs, ,or turf areas outside the limits of the project, If disturbed, these itetnis shall be replaced by the (L:oraractor at no cost to the City ipr the Owner, Trees and shrubs located in or near the project area shall, be protected by the Contractor froin dal:nage by workers and equipment during time of pert:brining services„ request, the (24. 1)...irester will d.etermine the extent of" protection necessary for the trees,. its acid Codes 'Elie Contractor shall give all mices required by, and comply with all applicable hi U icipai and state laws, ordinances and codes. .Lialbillitv Insurance [tie Coratactor shalt at all tittles during th,e term of the Agreement instimain in .full force and effect, at. its own expense, Ernpl oyer's i ab ty, Worker' s Com pen sation hi1Le, Pub ic ty and Pro -rty IDnainit,ge Insurance, a nd other insurance and honds, as set forthbelow, including contractualliability coverage for the M.derrinity nand hold harmless provisions of this .Agreentent. Each policy 'hall require at least .30 days' advance, N,Vritten hOlhee tO the City in the .event of cancellationor material chattp,e in terins„ 7111.e City of Waterloo, kniva. shall tie specifically named as an additional insured on all insurance,. Sttell coverages shall he primary, non contributirig and contain waivers, of subrogation agairist art)coverage held by the City...Before, comnacneement af work hereunder, the Ci....mtraetor a.grees tO .firrnish. the (.'fly %Atli certi licates 1 insurannce or other evid.ence satisfactory to .the City to the effect tltat such insurance Lias been procured and is in force. hist:mance coverages, shall comply Withlhe limits specified beh.)w:. Worker's Carripeasatian Employer's niability Bodily Injury (Exc,(:pt autorriobi le) Property Damage Li ab 1 ity ( .aat °mobile) \LiloincbilcI3odily Irfjury Excess .Liability Autonlobidle Property Damage 1.„iability Statutoly $.1.„000,000. each occurrence $1,000„000 each occurrence $.1 „000,,000 each occurrence $5„000,000 $1„000,000 each in.)ccurrenee e , loyal of Debris, Clean]. g, Etc, -1111e Contractor shall periodically„ or as directeddaring the progress afttie work, remove and legally: dispose of all surplus .material and debris, and keep the prqIect, area reasonably cleann, Upon cornpletion ()I the work,. the Cbtitracnt,or shall rernove all debris and equipment prtyvided for the work and put the whole site of the work in a neat and clean conditio. 1S; Rage 66 of 418 CITY OF WAT RLOO, IOWA CODE ENFORCE.MENT DEPA„RTMENT srEctinc.ATioNs rot 201.7 CO -C,r; WITH C07',,IP1,,AINT SNE REMOVAL SCOPE OF WORK .1"he Contractor shall provide all kabor, equipment and rnaenaL ic,ICCSSa 1:171 ow and. or reiuo e snow from designated amts in accordance with these specifications. References in these specifications to the (.'ode Erlforeeinent. Department shall initimie the City of Waterloo, P1101.4pERTy COMPLAINT MOWING Assigned areas will he mowed on a one time (oily basis. 'the C'ode Enforcement 11>epartment will give outwc)rk orders fOr an w,llork, done in this area, which shall he completed within 72 hours from receiving ..k,,vork order: "Hie C.:11y will be in charge of any large item zind tire. removal clean. up that will be done on any of these properties. Contact the Code Enticirecinent l)epartpient (3 1 9,29 1 , 3 820) for pickup. Mowing height will be [our cit-)maximom Contractor shall he ale to a.nate hedge/volunteer trees whereneees..,....ry for cleaance of side‘valks anil other rights-of-way„ Also a.fter tritiwing property', it shall meet city codes and excess grass removed..from the property a.nd sid.ewalk.. 11 fbr any reason Code Entbrcement finds that a property violation,, after the contractor has done the abatentern, the contractor shall return to the pntiperty and make the necessary corrections without additional costs to the city.. If the cootraetor arrives at th.c property, toric the properly has been mowed, the contractor shall obtain a photo and contact Code Enforcentent to verify theproperty is in compliance. hithe event Code 17..nthoreement is. unable to tileet.. the eontract,or a thc time„ the contractor. shall continue On the next 1:leferral. and ("ode Errtbrcentent will inspect the property when time permits and notify the contractor whether they have to return to abate a .weed violation, PROPERP.i.' COMP1,AINT SNOW Assigned areas shall have snow removed on a one-tirne basis The .Code Entbrcentent Department will give out .w ork orders for any NviArk done in these areas, .which shall be completed vvithin hourS front receitving work order. Sidewaiks needcleared the width and length cif the property down to the pavement. i\ good -faith attempt will need to be made to clear down to the pavement in the event that it is impossilde, because of ice or other hazard, then sand or other abrasive material, (such as lee Melt or another' approved product) ..ritay be used so pedestrian traffic is :sale, Ordy use sand/ice melt in amounts to rake pedesi rian. traffic safe„ Do notcoat side alk With a. large tittiountof sand, use only affir:inEs iteeessary to make sidewalks sale. All work irust cotnply with the City rif 'Waterloo Codes & Ordinances or i;,(irit..riietor shalt return to the property and Trtake the necessary correction withoutaddititina.1 costs to the City, SPIEC"„ il.C.ATIC"..titS, MAIM IMM991,10, 67 of 418 VACANT LOTS Once these lots liave been issued their first notice for the seaon. 111e)' w"11 be P1.11,(1a1 on an as needed basis mowing selied le front approximately May to October 1 56'„ 2017 for a maxi mm of 7 mowing'. It will he the responsibility of the Code Enforceme t Deportment to inform you of your as needed I owiirig schedule. There is a possibility of approximately 50-60 vacant its with each lot averaging 0,25 of an acre. S7FRE CT (.1 R.ES, Once these dilapidated structures have been issuedtheir first notice for the season, they will be placed on an as needed basis naowing !schedule ..from approximately IMay l'' to October 15'11, 211)17 for a maximum of 7 mowing's. It will be the responsibility the Code .E foritiestient Departtnent to infitrin you of your as ,eeded :mwing schedule. '1'here is a possibility of approxi „intely 56 di lapid,ated stniettires with each lot averaging 0,25 of an acre. SITE CLEA.N-1.11P Prior to each .mowing the Contractor shall rennwe alltnish and debris including. paper, branches, rocks, and ther portable objects. All trash and debris shall 'he legally disposed of„ off site, at rums a.dclitional expense to the Code Enfercement .Departrnent... Additionally, the coritrachar iia1I be responsible for cleaning up and repairing all damage created by snowplow & now 17emeval operations. This includes adding soiland„seeding damaged areas as needed.. SCII EDI': LI N( OF W ORK Areas to be: 'allowed shall be divided mw categories :for type and frequency of mowing. The, listed schedules are for bid purposes only.. '[he (Aide En foreement Department :may add or delete itiong of areas based on growing ,cornlit ions and budget Iconstraiins. (11.:111' Grass shall be cut to an even height of :four ittehes (4"). Grass cutting shall b acct..anpilshed in a nianner so as ot)tto result in scalping, bunching, rutting, uney'en or rough cutting. All .scalping, bunching, rutting Or unevenrough cutting shall he promptly remedied by the Contractor to the satisfaction of the (.'ode Ettforectrtent Department with no, additional cost to the Code FlinfOrcerrient 1:3epartirrient, Cras clippings shall not he blovvn, lett or land on any road surfaces in accordance applicable laws and ordinances. In areas such as nalTow medians, clippings shall be bagged. or mulched straight down. INC Along with each mowing. the Contractor shall trim around trees, shrubs, poles, fences and other objects to match the .height and appearance of thc: surrounding vegetation. ()lily upon request 01 the Code Enforcement Department will you be reiniired to e ge vegetation growing over curb and sidewalh. pANAGE PRO. , EcTioN The Contractor shall anfoid dm. age 0 existing sidevsalks„ streets, curbs, pavcraents„ staler es, signs, rriailboxes„ :fences, berntes., iitti titles, and lother fixtures. Any damage caused by the Corgraelo,:y sba.11 be completely repaired at no cost to the (lode :Elnforcertrierit 1„)epartine0it. Ail :work :shall be dt"ine, in a [runnier so as not to 'result in damage to trees or shrubs. At, no tine shall any"incrwing or 'trimming equipment cciuni in omiact with any tree or shrub...Any tree (tir s'h rub drurriaw.N1 by thtntractor :,..41.01111 be replaced at the d ireelion t.)1" it Le Code ISnfOrcerricrit Department with no additional cost io the Code Eln.lbreernent Depa.rtntent. 5PINFN.(:.A111.(>NS r'"Vadb 68 of 418 'The. Contractor shall avoid damage to turfgrass and eind.erlying sttil and grade. Any rutting and related. turf loss and erosion da ag sha 1 tte, promptly remedied by -the Contractor to the atisfa.ctioia of the (70ele Enforeenrent Department with no additional cost to the (lode Enforcement Department. The Contractor Shall take all necessary precaution.s to protect pedestrians atul .motorists from. personal. irtjury .and. property dantage. Ali equipment .salety guards shall remain intact anti serviceable. "I"he C..,1ontraetor shall carry liability iTIS.Uraillee as detailed in the GENERAL CON I.) 0.1(.)N S to cover an.y damage claims, F.,() 1 1 $. Ilft lE(I111PMEN1' "file Contractor shall have stifficient and prt.lter equipment to perftn-m all, work in a al0 nd timet. rnantler. Types, of mowing equipment. required for this contract.: Line trinimers. VIlva.lk-..)ehind mowers, rotar)Ht front mowers (6(f-72" deck) Bagging mulching, mowers Utility tractors with .heavy -duly naowers Four NAilheet drive rnower fledge trill:inters Types of alkyAsidewalk overgrowth equipineltt required for this contract. in addition to ,equiprnent listed above; pan behind trailer or usable truck bed Tarps or enclosed trailer for hauling, brush when required Note: city ordinance requires ail loads being tit -a sported roust he completely covered, The City is not restnnisible ibr paying an lines you may be issued. For larger parcels that ;are overgrown contractor shall have access, to a brush hnt)pe of mower so that contractor can meet the city's time frame requirements. .Excess amounts of cut grass alld vegefnttion will need removed and not left on parcels. Types of snowy removal equipment required for this contract: VVa Ik-beltiond snow blowers Riding snow, blowers Pick-up and/or tractor with snow blade Salt lad applicator Shovels Equipment listed on the 'Bid Form win be revioved by lite Code lEinforeeracrit Depa.rtinient to determine ykiic-Ther. itis. adequate .for this mowing contract. CONTRACT() THROUGH :17: 1.6 • RTtWIR :DESIGNEE MUST 'BE 'REACHAB t BY PTION NUMZDAY DAY 7:;00 AAL TO 300 PJL P"Pb'db 69 of 418 (,I1TY OF WATER1....,0(), IOWA CODE ENFORCE: ENT DEPARTMENT B11) FORM for .2017 WITH COMPE BID.HER: PI IONE: I SNOW REMITVAIII., 1, he iindersigned, being a Corporation existing IllVIT1dCr the law softhe State of iirnited liabilny company existing under the laws of tile State of , or a Parniersh ip c.'iissLiig of the f11cviiig partnens: having becnifarailiarized with the existing conditions on the projeet area affecting the oost of the vork, and .with all the Ci)ntract Doeu lents now on .file in the .offices of the City Clerk, City Hail, 'NS Mulberry Street, Vilaterloo„ Iowa, and the C.";ode Enkircement 13epartment, 6,2,6 '.Mtilberry Street, Waterloo„ Iowa hereby proposes t,o .furnish a 1 supervision„ technical personnel, Libor, materials, inachinery, tools, cqalprrtent, and services,. including .,atility and transportation services required to, complete the proposed. 'COMPLAINT MO'WINGS WITH COM.I'LAIN'T SNOW RI:',"AMOVAL, in accordance \vith the contract doctrincrits and fOr the unit price in Place for the tallkr'ti�"�n1�®, amourn: coliTiit)N A: Provide all specified as needed mowing and tri ing services for l'al3litot lots: 50-60 vacant lots wii oec r . ce Voice Per Occurrence: eachlot averaging 0.25 of an acre (totaling, 12.5-15 acres per ("S 0.11311.0N B: Provide specified s 'needed mowing al:41 trim dug services on dilapidated structures. 56 dilapidate structu :s with each lot averaging 0.25 of an acre totaling 14 acres per occurrence) rice Per Occurrence: dui Ars (.5 VORMINIVIRORPAW 13'0E) E of 3. Page 70 of 418 ION Provkk all specified na owl"' normal rcside htI lots. (under 5 acres) Price Per Occurrence: g services for property complaint mowing for dollars IS OPTION 'ID: rovideallspecified mowing services for property complaint mowing for kits and ope areas 5 acres or larger: Price .Per (kcurre cet dollars OPTION E: Provide all specified snow re 0'31 sers for complaint properties.. Price Per Occurrence: dollars ($ 2_ h is itridersto(x11 that the („piantites .set„ tia 'h :are approximate only :Indsubject to variation :anti that the unit price lb:: the work done shall govern the actual payment v.). the f..1.'..1ontritetor. 3. In submitting this bid, tile Bidder tmderstarids, that t.he t.„:1ity reserves the right to reject any or ail bids ;and to awn:1rd one or :mire contracts for a single Option, ail Options together, o:r any combination Of Options„ if ni.vrittert notice (if acceptance of this Bid is 'mailed Or delivered to the undersigned within thirty (30) days after Bid (.1)pening, of at any tiine thereafter 'before this hid k withdrayvn, the undersigned agrees: to execute and deliver an a.greement in the prescribed :roma ;and Itimisit the required bond and certificate of insuramie within ten (10) days after the agree:ale is presented for ,signature„ and start i.yeirk within ten (10) days after 'Notice to Proceed" is issued. 4. Security in the su.m Of in the for ... of NOTICE 'TO 13 11131)ERS dollars ($ ) submitted herewith in accordance with :5. Attached is a. Non-Cidhkion Affidavit of Prime t:ontractor. 6.. The Bidder is prepared to submit a financial and 'experience statternem lopori 'request.. 7. 'II:he Prime Contractor and. 'Subcontractor(s)„ which have perfOrmnied an aggregate of $1 0„000..00 in work fOr the City in the current calendar year, are prepared to sub ii n AAP or Update ttind. an EX:1)C, withinTen (10) days cif notification that the hid :submitted is lowest and acceptable. 8„ The Bidder has received the following A.ddendual or Addenda: Addendum No. 9 '1111he Bidder stmit 'list the M11131:/lVi/BE subcontractors. amotott of subcontracts and bid items listed1 on the City of "Waterloin:i Nlinority Arind /or Women Business Pre-bid (n:rite! ittforination Form stibm1itted writh. this Bid Porto. The apparent tow bidder shall subniit a list of all other sobeuraraeroo1s) to be Used („iii thlis prgiect the (:11,y of Vhiaterloo try' 5.111) tite business day following the day bids on 'this project ;are doe akmg with the Nou-coiltision Affidavits or ZNI1„ I.Or) FOR NA Pop:, II 3 Page 71 of 418 mmumfammmrtminummommmmmumm The s:ubcontractors listed on this proposal aittlior submitted to the Contra.ct Compliance (',,),flricer cannot be changed except for the following reasons., 1 „ The City of Waterkao does not approve the sithcontractors„ 2. 1 he SU bCOntractors subm it in itng that they cannot, fulfill their subcontracts 10„, The ',Bidder shall list ail equipment available for this project: 11 The Bidder has filled in all blanks on this pr<iposal. 1 -hose blanks anot applicable are marked hne''' or 12, .1"he bidder has al.1,actied all applicable „forms. 1,3 „, 'the oiler reserves the right to select alternatives, delete Jane items, :,,indlor to reduce quantities prior to t lac Award or Contract de to budgetary limitations, N DA IE: J.and Tag Page 72 of 418 111 1111111111111WWWWWWW1.1= STATENIAT CT. 1.1.1 II AlLIFICATHINS (T be sittooilled by the Bidder only 'miaow request or Th e City of lowa„) All questions hiI tie answered and the data given insist be clear and eta nprettensive. 1ls statemern inttst be notarized. If neeeSsary, questions nt ay be answered on separate attached sheets. i'.na)„,n submit any additiollal in.formation desire<1„ 1. Name of Bidder. 2.. Peru:lane t main office ,a(ldress. .3, When organized. 4, If a corporation, w.here ineol.T)orated. 5. Flow nlariy years nave von been. ,eitgaged in the C01111racting business under your. present Finn dr trade name? 6.. Contracts c)n. hand: (Schedule these showing nitiourn of each contract and the appmpriate anticipatcd dates of completion.) 7. (Teneral edharact.er of work Jperfbrntedby your („•,',..01npatity, hve you 11.) complete any work awarded. to you? If so, where and wilty'.? 9. Have you e'ver deratil [lied (Al a contract? If so, where and why? the nio.re important projects rc..cently et...)mpleted by .your company, stating the i.:.ipproxialate co.st .fbr each, and t..he month and yar<iombleted„ 1 1. 1„,ist your major eqt.dpment available her the clantract. 12. Experience Ti landscape work similar in iittportance to the project. 1.1. li.3ackground und c,x.perience ot" the pri fie pal 'mem hers 0 your orgaMz.aticm.„ inelading tht„'„! officers. gliredit available: (Jive Bank refercrice: 1.6. Will you, in:ion request., till cm.tt a detailedfina.neial sta.tement ni1d fundsh any other information that may be req u ired by theily d vtaterkg1, lchwa?, 17. The undersigned her(h) authorizes and requests any person; Iirm, or corporation to furnish any inforination requested by -the City of Waterloo, IONNIA, iri en ieal(On (yithe recitals comprising. th Statenten.i. of E3idder's ()ualification. L\HMIM ()I; III NIP E S OltD V'Cilt. 1.0 NS PA..(3E t OF Page 73 of 418 XIMMINNIMMIMMINIMENNINYMINNYMIMMIM Dritc.,d this State of ("7„Vitrity, of depOSeS, 41.Ti,d says that shelhe da' of „ 20 By: Title: Natrat aq,,arliZOtiOn Name of Bidder being du1 SW01171. and that the an SIN' C rti to the foregoing questions mid al t statemenls therein contained are true ,and correeL Stibscribed and sworn to t...K,Ibre rite this _day of__ „ 20 '.1/00,111111MIIIMI.610111/01,101*01,1109V(/**40......1.60..0.09,6161661616161616161616161611MEMErnym Notary Public Nly coinntission\ThLS 20 Qt.J.A.1f.cAlftioNs rwronrin.relYrnmommomom .w,n.n.tunttimerornem, Page 74 of 418 II; rt.0 ) N liK3u.h1(1)W /UnlitMiN Ninta "uurvu,.?„ pa . ruts ,530..utery ancii firtn]y tint() tif 'Auratealcro... Ituawit, latircuritittithir cralleuuti nthe 13.C.11:a S1.1.11,71i Ci 0 . . fth.e. Sittuti.ers,„ th.c. puity.tnurint Voii 131111y. be %Ateftndourse.hues, until' eux.ec ndiuri in ituuttrutorust. tirld sTutetturrussuorinjuriiiritulyuJsucurvera.liu3u,„ .firritly by thuese presents„ cortditicrn tut blituratiouti. atich. that tuirlieurcutts the Ihrintripril luits tutareanpaturyingui ritituttuutd thci . for . ....... OW TE HiUFORF, a) I.Csuai.d Bid irturail butt retecied., ciur ifl. the atterrititah. Ith said .1.3id su..hall be accepted an(' the .Princtrinutt tutturail execute arid. cutithmitur cuciintract. the "brut 512CCifted stind subuid taiurni.sh a budin.d, this his trattlital perfrithrraince oil said contratta, andfar thur pa:hi-peat out' all. perusuotius perhosnititrig Istiutor or furnishinp, matcrituns conneruncal tultustruutsouri.th., arid stuatii in 1'1.fl. otheur respects pert:in-at the ag.reidurritaint erearaud b tide aceeptuanee said Bid.„, Thtuurn 1ic,ibditgattin shall be dart1, citherwise the saline: shall remain Uiri, hodureu ;and effecti it burring taiderstrood and agureen that the the Surety far itay arid. ?uut11. culthitritui Iteseitrailer .i.si. urn) avant, fatiteueueud trthe. petau.til rnr LmH1i.tuuttutttituuurn as herein stated, Fulty virtue oh uftr o.bun y.the fitil "uainount t.hisL1 bon(L1 lil44k1ted to the (.....thutrrautr in 1idwnd datintituges stiustained in the event. that the f"'"riuncipsil fails to axecute the cohrtract tuand p.raturlide the: iiio.nd as phouvidied in specificsaibas or by hui.w.. The Siturtiity, kir value receurthert, herchy stipu.iatesjfl41aguruututet5 that the surb.itsuutariotaus of' said. Surety and its borart strati be in act vhay ihapatised4 F affaucteucl Ity any eitteun.sion al tile trine iuuvittiain vehi.c.h Oyu/her runiunt tactoultut shalt UBnitd o exeiiiarre raticlul aoritract; :said SL i (toes hereby waithe .trotice. of strait. extensarai..., Ihnui Niuthhh.NUIESS Winflutiuktruhl).1in the Ithuiinuc.ithati uartd. the Stireldr, have luterutriturito set....tileir 'hands atria atist and stucti. our thern as uitruuuut earporations„ hfl tatt catutsed UU collar -trate serds to he fiereuto arid these presen.ts. to h: signed by their plians ofilicers this witness iInessu reirknnwrNIEMIWWWM/.. d.auy4.4 utuu u uuy By. ttor u tuut suu u Page 75 of 418 State of County of NON-01/141AJSION AFF1p.A.VIT PRL'dE BL being :first duly .1sivorn.,,, deposes and 1 Ile is (Ow .er), (ler, (t.:,tificer)„ (Represcntatfve)„ or (Agent) of Bidder that: has submitted the attached. Bid; 2. 'Heisf1 I infOrtned respecting the preparation and con.tents of the attached Bid and o 1 pertinent circumstances respecting such Bid; Such Bid is genuine and is not a collusive or shall] Bid; 4. Neither the said Bidder nor any of its (dicers, partners, owners, ag,ents„ representatives, eniployees, or parties in interest, inchuling this affiant, has in any way leollutled„ conspired, connived or a d irect yij inclirectly„ )ivith 1i] other Bidder, firm or person to submit a collusive or .sham Bid connection ith the Contract for which the attached Bid has, been subniitted or to refrain from bidding in connection with such Contract„ or has in any manner, directly or indirect:1'y, ..;(.....ntglat ru.geement or i:;011uon or cornmu ication or conference with any other Bicider,„ firm or person to fix the price or prices in the attached Bid or of an other Bidder, or, to fix any tiverhead„ pixifitor cost denten." of the hid price or the bid price of ttriy other Bidder., Of to secure through any l';:iollitisiort„ colispiracy, connivance, or liinlawfitl agreement any tidvantage against the (.7ity ol Waterloo„ Iowa, or arty fiers(in interested in the Proposed Contract; and 5,1 he price or prices quoted in the (Mached Bid..are fair and proper and are not tainted 1:::ty an collusion, conspiracy, connivartee or unlawful agreentent on the part of the 'Bidder or any of its agents, representatives„ owners, emplo.yees, or parties in interest, including this aftlant. Signature $400ature, Title SadOp-Y1/t7 before, rne'ths 2017, Page 76 of 418 ,ANIIIMMIMMINAMONIONINAMMOVOIVOYMIONIMINIUMMI11111111111111111111111MOMMIM foximmul State of (X4,447, 1,1;SIC "[DAVIT ".SEJACItTRA..lt in first duk swi)rn, deposes and says that; . Ile is (Owner), (Partner), (Officer), (Representative), or (Agent) of herei,1121 filer referred to as the "Su bcontrac.,tor"; 2.. Ile is. ftilly informed respecting the preparation and contt;!,nts of the subcontractor's proposal stibmitted by the subcontractor to_ , contract .„„..„ pertaining to the 2017 CIA LtIN'll IN NGS W. 1,, ',1 CON111,A1.-'! t SNI)W.RENIMAIS in Water oo, Black IllawIt. County, Iowa; Such sidtcontra.ctor's proposal is genuitne a.nd i not a collusive or sham proposal; 4. Neither tile subcontractcir nor any of its officers., partners„ owners, agents, representatives.; emph,..iyees„ or parties ininterest, including this affiont.„ has in any way .colluded., conspired,. ct.ynnived or agreed,. directly or indirectly„ with any other bidder, firm or person to sitburnt a collUSiVe or sham proposal in connection with such contract Of 10 refrain from submitting a proposal in connection vvith suell ccatract, or has in arty man er, directly or indirectly, sought by 41.1nlawfill agreement conniv.ance with any other bidder, firm or pt,i-son to fix the .price or prices in said subeo tractor's propo!:ia 1, or t.o any overhead,, profit er cost element of the price of prices in said subcontractor's proposal,or to secure through collusion, con.spiracy„ ,connivance o unla.wfUlagreement arty adage aainst the City of Waterloo, lowa, or any person interested in the proposed (.7oritract.;:, 5. The price or .prices cttioted in lite sulte(intractor proposal are fair and proper and are not tainted by tiny conspiracy, connivance or unlawful agreement on the part of the bidder ,tir any of its agents; representatives, owners, employees, or parties in interest, including, this a.ffiant, Signature Title csirscrav4/ owl& sAALFOrni CO- belbiref Ow/ day of 1cly COT $14s,6t:1i e44p.Cre4( MRAMPIRMIMM.0,10MINIMAIRIMMEIMIXIMMUMMiergOrMINIMININIIIRMINM 2017, Page 77 of 418 (PPO „TLIINITY CLAUSE (As provided int.E.xixtitive Order No, '12,46) An contractors, subconractors, vettdors andsuppliers of goods and services doing business with the and value of said business equals or exceeds ten thousand dollars (S allnittally agree as :f)llows:: The contractor,, subcontractor, vendor and supplier of goods a.:nd services wid not discriminate agoinst any employee or applican1. for employment beeatise of race, color, erced.„ sex., national origin., econonlic status, age, rnental or physical handicap,. political opinions or afilliations, The contractor, subeontractoir„ vendor and supplier will cl.evelt)p an Affirmative Action program. to enSi.i re that app are ern.ployed and thatemployees are treated during employment without regard to their race, creed, color., sex, national oricin., rdgon,economic statu.s, age., inentalt)r physical disability, 1)Ocal opinions or affillaticms„. Such actions shall include but not. lii:nited to the :follcrwing; a. Ehriployment b. 1..lpgrad ing c.Denic)tion or 'Transfer d, Rectal it men t and Advertising e, ay off or Termination F. Rates of Pay or Other FortP S; of C:ompensatioui g. :Selection for 'Frng 1 ne lading .Apprenticeslaip. 2., The contractctr, subcontractor, eiaku and supplier of goods and services will, in all solicitations or ;11,jvcaisernents: fbr e1111 p yees, state thatall c[u a] ified applicants receive consideration tor einple,yrnent without regard to race, creed, coIo, sc. national origin,: rdigion„ economic st.ants, age, mental or physical disabilities, political opinion or afilliations, 3. The .contractor, s X..1ntractor, vendor child supplier or his/her collective bargaining representative will send to each; 'labor un!ion or represiallinive of workers which he/she has a ,collective bargaining agreement or other contract or rdirderstmcting, a notice advising said labor union Or Workers' represent five of the contractor's cont.mitment under this section. 4, Ile canti actor, subcontractor, vendor and supplier til' goods and services will comply %vith all puh! isited rules, regulations, directives, and order of the ,City of Mif a ter kio A 11 "I rot ivc Action Program It:ontract. Comp] iance Prov on s. 'Ile contractor,. subcontractor vendor and supplier ()I gnods and &entices will furnish and tile conipliance reports \within such time and upon such forms as provided by the A ffir al ive A.ction. Officer.. Said fora will el iCFt nforniation as to the poFiCieS,, procedures, patterns,„ and practices of each subcontractor as as the eon.tra.ctor Iiirrisciflersell and said subcontractor„ vendor and supplier will permit access to his/her employment books, records and account.s to t„tte City's ()fficer, :for the purpose of investigation to ascertain corripliance with this contract and with rk.:1.,es and regulations of the City's Affirmative Action Program ff;ontract Compliance Prrivisicins, relative to .R.esolution Nt)., 2,4664 6„, In the event of the contractor's non-compliance NVith the non-discrintit titian datases of this contract Ntitla any of such rules, regulations and orders, this contract may be canceled,terminated or. suspended in lhole or in part and the etyntractor rn.ay be declared ineligible for .ftirthcr ,contracts in accordance with procedures authorized by the it,"-:ity Coutieiln. 1,14 f1rl'()13::,1111N1r1"Y CIA USE Page 78 of 418 The contractor, subcontractor, 'vendor' a..nd. supplier' lot goods and services wil inClude, or incorporate by reference, the provisions of the non-discritninatic. clause in every :contract, std.:wontmet or purchase order unless exempted by 'the rules, regulations cir orders of die City's .Affirmative Action Program,. and Nvill provide in every subcontract,„ or purchase order that said provisions will he binding upon each contractor, subcontractot.„ orSupp ier. 'Ve, the undersigned., recognize that we are morally and legally conunitted to non-discrintiinution in employ . tent. Any person who applies or employment with, our compa y will riot be discriminated against because ()trace, creed, color, sex, national origin, ecoriornic status, age, lentil or physical Signed TANNEEMIIMIMIMIMMPRINIVIMMIMAMMINIMIRIMMIPMM rer.0 .• A.ppropriate al Title Date OPPOR T UNIT .A 2o 2051 of7 Page 79 of 418 REQUEST FOR PROPOSALS — 2017 COMI," LAINT MOW WITH CO PLAI T SNOW REMOVALS The City of Waterloo is soliciting proposals to provide equipment and labor for mowing of City of Waterloo complaint properties and re oval of snow from ,complaint properties (the "Services') on a scheduled or as -needed basis. All proposal's shall include, a complete price quote. Condttio s governing the Services are contained i Exhibit "A'' the proposed form of Contract, attached to this RFP and by tis reference incorporated herein, A. $ B IITI G AND 0E1 G ROPOSALS All proposals must be received in a sealed envelope in the City's Clerk's office (date and time stamped) by Thursday, arch 2, 2017 at 1200 noon, Ce trail Time (our clock) in order to be considere . The City Clerk's, office is located at 715 ulberry St., Waterloo, lowa 5,0703. Proposals sent electronically or via facsimile will not be accepted The mailing, container or envelope shall be pIanty m rked on the o tside with the notation "SEALED RF ' FOR 2017 M WINGS AND SNOW REMOVAL," a d the name of the company submitting the proposal. The City is not responsible for delays occasioned by the US. Postal Service, the inter 'al ,ail delivery system of the City., or any other means of delivery employed by the Proposer. Similarly„, the City is not reso,ensible for, and will riot ope , any proposal responses that are received later than the date and o stated atove. Late proposals will be retained in the RF ' file, unopened. No responsibility will be attached to any person for prem ture opening of a proposal not properly identified. Proposals will be opened on Thursday, March 2, 2017, at 1:00 pm. Central Time in the City Clerk's office at City Hall, 715 Mulberry Street, Waterloo, The min purpose of this opening is to reveal the name(s) or the Proposer(s), not to serve as a forum for .determining the awarded proposal(s). B. SCOPE OF SERVICES Services to be perfor ed by the s ccessful respondent (the 'Contractor) for the City will be those described i the form of Contract attached heret as Exhibit 'A" and the Specifications, which generally include but are not Brite to mowing complaint properties on an as-needei basis, and re , oving snow and ice from complaint properties on an as -needed basis. C. REQUIRED INF RI' ,ATIO 111 1.. See the Waterloo Code Enforcement l'illepartment bid form. All bids must be submitted on said bid form, 2. important Exceptio s to Contract Documents — The Proposer sh11 clearly state in the sub lifted proposal any ,-xceptions to, or deviations from, the minimum proposal requirements, and any exceptio s to the terms and conditions of this in 'FP. Such exceptions or deviations wili be considered in evaluating the proposals. Companies are, cautio ed that exceptions taken to this REP may case their proposal to be rejected, 3. Incomplete formation — E. iture to complete or provide any of the information req ested in this EP may result in disqualification by reason of non -responsiveness. Page 80 of 418 D, AWARD OF CONTRACT Fi al selection of a c Infractor will: be made of the responsive and responsible firm whose. proposal, conformlv.ig to these docurnents„ is os t advantageous a d offers the greatest overall value to the City of VVaterloo with regard to the criteria detailed and the specificatio set forth herein, The City will evaluate proposals in light of all factors it considers relevant, including but not timited to price, prior dealings, rep tation, knowledge, skills, demo strated commitment of the humane treatment of animals, demonstrated experience in managing and working with animals„ nature and quality of facilities„ and other informatio provided by the proposer in response to this RFP. The City reserves the right to accept or reject any or all proposals and to waive any inforrmlities or irregularities in proposals if such waiver does not substa tially chnge the offer or provide a competitive advantage to any proposer, The City reserves t e right to defer acceptance of any proposal for a period not to exceed sixty (60) calendar d ys from the date of the deadline for receiving proposals. 3. The City may select a proposer based on an "all or none" proposal, on individual resoonses, or as is otherwise deemed to be in the best interest of the City, 4.. A Proposer's submission of a proposal constitutes its acceptance of the City'sevaluation technique described in this section and its recognition and acceptance that subjective, judgments will be used by the evaluators in the evaluation, 5, Any Contract award(s) made by the City of Waterloo is s 'bject to prior approval by the City of Waterloo City Council.. 6 After award, the Proposer will be required to enter into a written contract wit thelCity that is substantially in the form attached here as Exhibit "A', 7. in the event a contract is terminated between both parties, for any said reason, the City of Waterloo will award the contract by offer to the next qualified bidder. The City of Wet „doe reserves the right to award only those roposaI that were opened in the City Clerk's Office ori Thursday, I arch 2,2017. E. MiSCEL NEOLIS 1. Questions regarding Code Enforcement will be directed to Maria, Downing in th,e Code Enforce ent Department, 319.291.3820, 0 "onday through Friday from TOO am. to 100 p „ 2 This R ,uest for Proposal does not commit the City to make an award, nor will the City pay ny costs incurred in the preparation and submission of proposIs, or costs incurred in making necessary st dies for the preparation of proposals, GE E Al TERMS AND CONDITIONS OF PROPOSAL LAW:WAGE, 'WORDS USED INTERCHAN9EA LY The word CITY refers to the CITY OF WATERLOO, IOWA throughout 'these instructions and Terms ,and Conditions Similarly, PROPOSER referS to the person or ,company submitting an Offer to sell its goods or sehrices to. the CITY, arid CONTRACTOR refers to the Suortessfut bidder. P OPOS,g13LWAILIFICATIONS— No Proposal shali be tkcceptcd from, and no contract win be awarded to, any person, limn or corporation Mat is in arrears to the City upon debt or OontraCt, that is; a defaulter, as surety or otherwise, upon any obligation to the City, or Mat riS deemed irresponsible Of untenable by the City. If requested, Proposers shall be required to submit satisfaCtory evidence that tht,y have ua produced knowled,g6 o th0 partiouiar soppryibehriceipropOSal and that they have the neCeSSahr financial resources lo provide the propoSiebi Suppilyiservice as described in this Request for Proposal • 3 $PECIFICATION DEVIATIONS BY P OP ,SER Any deviation from this Specification MUS be noted in reni,aind submitted in writing in the ProO0sal. ,Cornipieted pecifications should be attached 'ler any substitutions offered, or when, amplifications are desirable Or necessary. The absence of the specification deviatiOn statement and accompanying specifications wilt hold the. Proposer strictly accountable, Ind the specificatiOns as written herein Failure to submit this ,document of speoffication deviation applicable, shall be grounds fiat rejeCtiOn of the item when offered for delivery. If specifications or descriptive pope nr, are .tWbillitt9d with PtOpOSWS th0 Proposers name :should be clearly shown on each document RIR FOR P.A.RAIENKU: 44. SNOW IR SERVEC.ITS 21)1.7 P :2 of 3; Page 81 of 418 4 §..F.nciFirpialTIO CHAN,,ggs,AD IITIONS AND - All: cli"ia Nes in raposall docurnerote shall be through iiitritten addendum Verbal 'information obtained otherwise wU NOT be considered in awarding Of PrOpOsals 5. PROPOSAL cHol!,hi,pgs Proposals amendments thereto, or wthdrawM regUeSts received alter the time advertised for ProposaD opening., will he void regardteSS of when they were mailed. 6.. HOLD HARMLESS AGRFFmpIT - The Contraaor agreee to protect defend, indemnify and hold harmless the City riff Waterloo, its officials, officers, emplOyeeitti and agents, from and against .any and ali claims and damages of every kind and nature made, rendered or incurred by or in behatf of every person or company whatsoever., including the parties Inereto and their employees, that may arise„ oeour, or grow out of any acts, actions, work or other activiN done by the Contractor, ite employees subcontractors or any independent :cortradors wereing under the direction of either the Contractor or subcontractor n the perrormarite of the COridaCt. PROPOSAL CLIRRENCYIL.ANGUA.GE Ail proprireall prices !shah be Shown in US Dolliars ($1,Al pi Cee most remain film for the duration of the COM:tact r iardles of the exchange rale, Alllaroposal responses must: be submitted in English. PAY I E TS - Payments will he Made for all goods/services delivered, inspected and accepted within 30 days after acceptance and on reCielpot of an coi'llgirial 9. 1111QpIFICATION, A DENPA 3 INTERPRETATIONS - Any apparent inconsiStencies„ or any matter requiring explanation or interpretation, motet be inquired into by the Proposer in writing at least 72 hOUirs (excluding weekendie and holidays) odor to the time set for the Proposal opening. .Any andall such interpretahone or modifications Mil be in the torn Of written addenda Alt addenda :shall become part of the contract documents and snail be acknowledged and dated on the signature page,. 10. LAWS ANC_REigp,S. - Ail applicable State of Iowa and federal laws, Im-clipanCe;;, lipcenses and .regulotions of a geovemmenlat body having jurisdiction shall apply to the award throughout as. the case may be, and are intrarpOratel herein by reference. 11. Su CoNTI,,oAcTmkp No pot on of this •PropoSa( may be Shu without the prior written approual by the .Cityo 12. ELECT. ONticLA,141A.11131AL Telegraphic andior proposal otters !sent by electronic ,devices (e.g. faCsiMite rnachineS) are riot acceptable and will be rejected Upon receipt Proposers Mil be expected le :allorlequate time for delliviary of their proposal eiffier by alirfrelight, postal service, or other means. ...rommom0100,401igYANOMmoommmm IZAKE4),..4„TICIN Either party May Cancel the contract in Me event thal a peahen, either vOlontary or involuntary. ie mod to donlorn 10 atlw party hankmor Or ihsoiv.E40. Pc' in NWWWWWIMINV9MPAMI. mrrilrfrlIWAR, tne event that such party ,makes an assignment for the, benefit iar .1breditars., 14. ASISIENMENT - Proposer :shall not assign the contract or any monies lo become due thereunder Without the prior written consent of the City. Any assign:MOM, or attempt at assignment made without such consent of the City shall he void. 15. ToEs - The City of Waterloo is exempt from Sales tax and certain Other use taxes. Any ,charges for taxes front' W111011 the City is exemptwrll be deducted from invoices before payment iS made, 16. PROPOSAL tNEORMATION IS pyALIC All documents null with any proposal and the idroposai shall become public documents and Subject to Iowa Code Chapter 22, which re Otherwise known as the "Iowa Open Records Law' 8y submitting .any document to the City of Water oo On connection with a proposal, the submitting party recognizes this, and waives any claim against the Cirty lef Waterloo and any of its officials, officers and employees relating tothe release of any document or information subrion Each submitting party shall hold the City of Watorloo and lite officials, officers and employees harmless .from any claims arising front the release of any ,document or information, rnade. .available to the City. of Waterloo arising from any proposal opportunity RH, FOR toxioNfSK:i0.",,..OSUJW REMOVAL„o 0 017 PaRagig 82 of 1 8 CO Pith HIT A TRACT PROVISIONS (7.11N OF VIA.17E,R1...,00 IGWA CODE E.NI;(„„)RCE.MINT' Di'„,:P.,ARTMENT CONTRACT „for 2017 COMPL,NINT MOWEINIO WITI1 COMPLAINT SNiaVi/ REN4.O'VrA1, rhis for Complaint mowing and Snow renioval (the '''ContracC) is made •and entered into on , 2017, by arui between the City 4.).f Waterloo, lowa (the "City"), and (tiu -(...'ontractorT)„ 1. 1 he Coritn,:ictor shall hint ish all .supervision, technical personnel, labor, irtatcrials,. supplies, and equipment to perlbrm. all kvork required fOr the Contract. work as described in the Specificatio.ns, 2. 1."he Contract Documents shall consist of the tb.l.k)wing:. 3.. Tbk Contract Request ,kr Proposals c. Notice of Iflearing. d„. instruction to Bidders e. Signed copy of Bid I', General Cond itions g. Specifications These &cum -tents faint the Contract Documents and are all fully incorporated as a part of this Contract .as if attached ( o this (Aim tract or set .1.brtli in 11111. herein. In the event of any conflict or anabiguity among the Contract Documents, the doctanent in the order set forth above that first addresses the issue or provision inlquestion snail be govern. 3ihe agrees to commence the work within twenty-lbur (1'1) hours after the City issues a "Notice to Proceed" and to complete the work within the given time frame. lime is of the essence in the pet -font -lance of Idiut ies under this he ( ontritctor also agrees to the Icillowing: a) '[he Contractor will remove all titter, garbage., or Junk on vacant lots. and/or vacant properties th,ailwould be cause the Contractor not to he able o fu tfill the obligation of weed/grass snaliv removal at their own cost.. b) (oritractors will abide by ordinance sections a.. 7-1-2'141 ) Contractors will not he permitted to transfer snow onto or across arty city street or alley. In the event snow is transferred into the street, it shall be rentoved by the Contractor. b. -2F Cloritractors will not he permitted to blow. weeds/grass Onto or across any StrCet, Or alley, in the event weeds/grass is .transterred into the street it shall be removed by. the Contractor Request For Noposeds: Mooditut end Snow R clitoral SUN' 'rues Proposed (,,'Untr.set - rage1 Page 83 of 418 c) Contractors, shall bag all weeds/grass taller than 1.2" in residential areas:and disposeof the rubbish properly. Disposal can be done at the City of Waterloo N'ard Waste Site notate() .at 2749 Independence .Ave.erwIowa, d) Con actors are not to rnow or trill.) any flowers or gardens unless specified by the Code Enforeentent .Department. e) (cintractors, 'will trim tround all trees,: telephone poles„ fences, structures., curbs and on the 1)a ckside of alleys. F) (tractors flutist have a camera, that will time stamp :nd .i.,ate photos. 'Photos must be taken of the prope 'berate work 'begins and when the work is finished. g) (7cmractors will be provided .with a yardstick that :must be used to rileaSure thC: lettg,th of the in each set of photos taken while al a .prolterty„ h) The (.7ity of Waterloo voill not be obligated to pay tit full amount for referral or when all necessary photos retkuired by the, Contractor have not heel] tur :ed into 01.311 - once. In the event the (.ode .Enforcentent Department finds that the 'Contractor did not fulfill obligation, the Contractor will he reqtiired to. go back to the property at no additional cost to the city or owner of .the .propetty. During :snow rentoval the sidewalks will he clearedthe width .of the sidewalk zind to the eoncrete unless ice prevents such reit oval. In the event the iec, is, unable to be removed the Contractor will he required to lay down sand,. salt, or mixture .of 'both.. k) Charl,tes ',for 'and, salt or both will be determined by following; 'The olvner shall he charged $15 for any at ,ount of salt that needs to he used to :assist in the removal of ice from the sidewalk per residenceIt the property is located an alc(nmer lot the owner (if the property shall be charged $30 for any ttrrioitat of salt that needs to he used to assist in the removal of ice frorn the sidewalk provided that ice removal is .needed on both sidewalks,. 1) C(mtractor shall removedi involuntary vines, brush, or trees along: any :fence and the portion of property to the 'alley when referral is given by the Codelinforeentent 1,epartruent. he owner shall be Charged one amount of 15 minutes travel time in .addition In all other fees applied per referral n) Properties found in compliartee upon arrival oleontractor, will riot result in additional eltar;g„es. to the City of 'Waterloo tram the Contraetor, o) 1Jilless prior .approval has been given, the Ci1 ol Waterloo will only be obi:igated to pay for the ),:vork ()f two people per referral,. 1. The Contractor agrees to ccintiply .iNith and obey all ordinances of the of Waterk)4,) ire] ating to the, obstructiort 0.1 streets and alleys, keeping open passageways fbr Nvater and traffie„, ,and maintairfing prol:rer and sufficient barricades with lights and signals during all hours of darkness, 5. 1,:xcept as to any negligence of City, its officials, ol'ficers, eaph)yee,s or agoras. in the pert of .anylduty under this Contract, and to the extent not covered by insurance ntaintairied by Ccintractor, ii.,,Oritractor agrees to defend and indeinnifY City, its officials„ ollicers„ employees and agents, and to fixp1c1 sante harmless, from and against any and all clai Hs, demands, inso of action„ losses„ costs, or liabilities whatsoever, including pant limited to reasonable attorneys' fees and expenses,arisi g from or in connection Nvitil the acts or ornissions of C'oratactor in performing the work contemplamed by this (,,,ontract. 6, Contractor shall he responsible for all damage to public or private props .y.. If public Lr private property is damaged, by Contractor and is th)1repaired in a timely manner as determined by City, t.,;ity has the option of -having the damage repaired at the Contractor's expense, to be reinibursed to the City lor withheld .from listrare payments to Contractor hereunder, .R.ok.p.oeM Filor PrA:Trosals: Mowing and. !S'now .Scritees Proposed (..',"Jurarap;,:q Page 2 Page 84 of 418 AMMIMIMMEEMMEMMEMAIMMIMINIMIENIMIMIMIMMIMMM/M/M/MMIM The (1:",ontractor ha1 1 hive no cause of action a.gainst the City on accouin of delays arid .prosectition of work, but the work is delayed by the (7ity, the Contractor may have extra tittle fOr the contpletion of tlie _job as was lost by"reasen of the delay ca.used by the City. 8. Tlie City, at its sole discretion and 'without waiving any cliiims or right, may 2.1.1lw for partial payment l'Or the worb, included on art invoice llor which all services have not been delivered or accepted. The City may withhold payment for reasons itieluding., but not limited to, the foaming: unsatisfactory job performance or progress, defective work, disputed work, failure to comply with tnaterial provisions of the C()ntract, third -party claims filed or reasonable evidence that a claim will 'he filed, or other reasciinible .cause. 9., In the event that C.,,,bittractor defaults in the perfOrtnance 0r Observance of .an.y covenant,. ,agrecrnera Or obligation set .rorth in this Contract, and if such default remains uncured fcif a period of seven (7) days after notice thereof shall have been given. by City to Contractor,. titer!. City may dectai-e that Contractor is in dcli tilt hereunder and tay tenninate this 'Contract by deliNfery to Contractor of written notice of tenni ation, and/or take whatever other action al . law or in equity triiity be necessary or desirabte to enforce the obligations and covenants of (l'ontracwr ttereundea... Cmttractor shall be entitled to ori] anti, such notice, and 11 Ci iiiiICC iOfl"'With any stobsequen.t breach then (..".:ity may terminate this C,'„ontract upOil seven 17) days' advance 'written mince, in, the event of termination, the C'„ontractor shall be eoinpensated for all ecessary services perfornicd through the terinination date 'No delay in. cii fbreing .the provisions hereof as to any breacti or violation shall impair,. damage or waive the right. lof City to entbree, the smile or to cP1tain relief against or recover .for thc ozintinth'ition or repetition of such breaCh 0.r violatkin or any similar breach or .violation thereof al any later time or tinries, In the everit that City prevails ag,aint (..:',.o.ntract(ir in a suit Or Other ettittreettreilt ;action hereunder, 1.7ontra.ctor agrees to pay the rea.sonable attorneys' 'fees and expenses incurred by City.. 10.. in ad,dition to paragraph 9 above, this Contracttray he terminated at a.ny time, in whole or in pan, upon .'e mutual written agreement of the parties.. City may also choose to tertnittine this (.11!cintra.et at ani time without cause by cleliveritig to C....'ontractor twenity.-one (21) days' .advance written titcyt ice of termination „. I 1, Coritractor may not assign, delegate or subcontract .any of its ditties heretuider without the prior written consent 1:)f City 12. Because ti le is of great importance whe completing referral work, the Contractor ust notify the 11iIty of INVaterloo at least two (2) weeks i advance including who will be filling in for them for any plan ed off, 13 .Any noticeunder this Clint:tract. shall be invriting and shall he delivered in person or by United States registered or .Cellified i ilail. postag,e prepaid and addressed: City (..ity of Waterloo., lowa 71 5 Mulberry St, Waterloo, Iowa 5070:3, Attn.: City Clerk (.OrttraCtOr Del ONcry ot notice shall be deemed to 0C -Cur (i) on the date or v cry whe;11 tiCilVercd in person, or (ii) three (3) Nisiness da sfo kiw in g. the date or deposit ir mailed as stated above, MNIIMENNAMMININION******61,01410 1.11 111111. INIMYWA Relvws,t Riff PropnsalK: MovvIRc, and Srzyrny R.cvnovoi Sr PrOpc.i5ed -- rag: :5 Page 85 of 418 1.4. Nothing in this Contriict shall, or. shall be deemed, or coniStrue.d "0, create Or Cianstittft any joint vet:ante, hartilerShip„ agency, e ployment, or any her relatiOnship betiween the parties nor,. except as expressly set forth herein, to create any liability fir one pry with respect to the liabilities or obligations of the other pa :y or any 1,t1iier. person.. Contractor is an independent (1ritractor. 15. This Contract 1ia11 he binding :upon and inure to the benefit o1 the parties and the respective successors and assigns eteach. 16. In the event any provision of this Contract is held hed nvaid, illegal, or unenforceable, whether in whole Or in part, the .remaining provisions of his 'Contract shallnot be affected thereby and shall continue in f'ull..foree and effect.. If. 1'617 any reason, a .coinit .find.s. that any provision of this (nntract is invalid, illegal, or ranenfiameable is vritten, but that by Iiting such p.n.:Pistun, it would beem e valid, legal, arhi enforceable, then such provision shall be declined to 1ie. written and shall he construcd and enfori,n,....d as so limited. I 7 "Ibis Contract, (together with the Contract Documents, constitutes the clitire agreetnent between the pa rti Caa pertaining to the subj(tel mailer hereof. 'rhis Contraci ;nay. not he !Ito& fled or amended t;',X.ral:pt by the pntitual xviitten agreei era of the parilics, 1 8, h considcration of the full compliance on the part of the Contractor withall the pro' itan S,, stipulations and conditions hereof, or contained in the various instruments made a part of this Contract by reference, and upon completion. and acceptance of the work, the C.,ity agrees to pay the C4i)n.tractor as set forth on F...xhibit 'A" attacluxi hereto. IN WETNESS \VT 1.()17,.the parties have executed this Contract .for Coinplaint Moxvi e and Snow Retnoval bytheir duly authorized representatives as of the 'date first set .forth above,. (..":11F)a OF NVAFFE13,Ir.X.),, CONTR.ACIDR, Mayor (1.1crk Name of Clan:tractor 1.3y: Tide: Reca,lom. Far Prapos&a: Mowing and Stww Roraaval Scryitas la,nrypiasol Conatad. Page 4 Page 86 of 418 (IFFY OF NWA'fEFU,00,. IOWA CODE ENFORCEMENT DEIP.A.111'IMEN'f CONITEACT for 20 17 OCYMPLAIN f MOWINGWITH COM P LA IN '11' SN 01111t1 rtus contract fi..)r Complaint mowing and Snow rentoval (the '''Co tract") is made and entered into on 201'7, by :and hU 1'LL I1L C1ity tyl Waterloo, Iowa. (the "(.]ity''),, anti (the -Contraetor").„ 'The Contractor sitar" .fumish. all supervision, technical .personnel„ labor, materials, supplies and equipment to perkerm a work required for the Contract work as described. in the Spet..H]eifications„. The Contract Documents shall consist of the following: an. Th s Co ittract h.,. Request for Ilroposals e, Notice, or PIt,'aring d... Instruction to "Bidders en. Signed copy of Bid F. (leneral Condns g, Specifications 1 hese: documents form the Contract I..)0eintients atui are. allfnlly neo.rporatedl as a part of -this Contract as if attached to this (_oneeract or :set forth in. Intl herein. In the event of any conflict or ambiguity arreongtlte trael Dchelantents, the document in the ord.er set forth a.bove that first addresses the issue or provision in question shall be govern. 3. The I2ontractor agrees to co tmence the work within twenty-four (24) bOurs i Iter the Cily issues a "Mttice to Proceed" and to complete the work within the given time &ante. Time is ol'Ine essence in die perfOrmanCe duties under this Contract. The Contractor also agrees to the following] 'Fbe Ctintractor will remove all linen gar age. or Junk oiivacant lots and/or vacant rope ies that would: lbe cause the (ontrackyr not to beable to fetlfillthe. obligation of weed/grass or snow removal at their own cost,. b) Contractors will abide by ordinance sections a. 7-1-213(.1) Contractors will not he permitted totransfer snow onto or across anylcity street or alley In the event snow is trtmsferred into the !street, it ,shall. be removed by the IContractor.. b„, 7-1-2f Contractors will not be permitted to blow weedsIgniss onto or across any street or :alley. Inthe event weeds/grass k transferred into the street it shall be removed by the Contractor c) C7ontractors shall 'hag all weeds/grass taller than 12" in residentialareas and dispose of the r bbish properly. Disposal can be done at the City of 'Waterloo N,'"a.rd Waste Site located at 2749 I.ndependence Ave., Waterlog,. Iowa. d) Contractors are not to mow or trim any flowers Or gardens unless sneci.lied by the Code 1:::anufOrcement 1Departinent.. Compining Mowing; aignip rdSCIOW fi,`..crocavoi Ceintract Page Page 87 of 418 e (.,:on.traetors Nvill trim around all trees...telephone pole,s, .1ences„ stnictures„ ,curbs and on the backside of alleys. f) Contractors 'must have a camera that will time stamp and date photos. Photos inus t he taken of th.,e property before work begins and when the work is "finished.„ Contractors will .be provided. with a yardstick th.at must be used to measurethe length of the ginass in each set of photos taken while ata property'. h) The City of 'Waterloo will not be obligated to pay the full amount For referral work when all necessary photos required by the Contractor bave not been turned into our office - i) In tTie. event the Code Entbreement 1.)epartment finds th.,at the. Contractor did not its obligation, the (ontra.ctor will he required to go back. to the property at no additiona1 cost to the city or owi.ier of the .property. j) 'During s ow removal the sidewalks will be cleared the width of the side:Ny.41k and to 'the concrete unless icer prevents .such removal. In the event the ice is unable to be removed the („-;ootrautor .vvi11 be required to lay down sand, salt, or a "mixture of both,. k) Charges for sand, salt Or bOth 'win he determined. by followingt The owner shall he charged $15 ..for any at (..Lint of salt that needs to be used to assiSt in the removal of ice from.di. sideN,ialk per residence. If thc property is located on a corner lot the owner of the property shall be cliarged$30 for any amount of salt that needs to he used to .assist in the: rerriOval of ice from the sidewalk. provided that icerernoval is needed ori both sidewalk.s. I) shall remove all involuntary vines, brush„ or trees along any fen.ce and the portion of prtipert) to the alley 'whim referral is givenby. the Code .l...kiforeement Department. in) The owner ,shall be charged one amount of .15 .minutes travel time i.n additi.on to all other fees applied per re.ferral. n) Properties found in compliance upon arrival of contra.ctor, will not resttlt in additional eluirges to the. CityoF W,aterloo from the Contractor'. 0) Unless prior approvai has been given, the (..)ty of Waterloo win only he obligated to .pay fOr the, work oftwo people per referral. 1. The ContractOrtgrccs to comply with and ol)cy all ord Mai -ices of the City (-)f. Waterloo relating to the obstruction of streets, ,and o1 leys, keeping open passageways Ibr water and traffic., and maintaining proper amici irid sufRcienr hart ieadeS Withlights 4ind signals du r in 4,) a 11 hot rs of darkness. 5, 1..:Xcept as to any negligence of (.:ity, its (Aliciais, officers, entployees or agents in the performance of .any duty under this (.7ontra.ct„ and to the e.xtent nol covered by insurance triaint,ained 'by (7...7ontractor. („Ontractor a.grecs to defend and indemnify City, its officials, alllicers., employees and agents, and to hold Sallie harmless, .frotn and against any .asidall claims, dernands„ canes of actin k.)sses„ c;osts, or whalsoeNer, ucl114 i 'but limited to reasonable attorm,'ys' fees and expenses,arising from or in connection with the .acts or omissions of Contractor i performing the work conteniplated by this (Oritract., (. Contractor hall be 'responsible for all damage to public or private property.. If public or private 'property is damaged by Contractor and is riot repaired in a timely manlier as, determined by City, City has, the option of having the damage repaired at. the Contractor's expense, to be reimbursedto the City onr .withbelti l'rom future payments to Contrator hereurider. 7. The (oiii racloi sha1 have no cause of action. against the ,City oriaccount of tlelaysand prosecution of 'work., ben ibe work is delayed by the City, the Contractor may have extratime for the completion of die job as was .lost b)., reason of the delay caused by the City.. Complaint Mowing Crarmlairg Snow Removal Contract Page 2 Page 88 of 418 Ii e City, at its sole discretionand without wail/hog any clanns or rights, may allow .fOr partial payment for the work included on an invoice tin.)r Which ai services have not been deliveredor accepted. '!he (.11t,y. :may withholdpayment nfor reasons including„ but. not limited ttni, the f011owingi unsatisfactory Job performance or progress, defective work, disputed. work., .failure to comply with material .provisions of the Contract. third -party claims .filed or reasonnable evidence that a claim wilL1. be filed,. or other reasonable cause.. 9„ .1111 the event that Contractor defaults in the 'performance or observance of any ,covenantagreement tnir ()litigation set forth in this Contract,and if s'uch defauth Tema:ins uncitied for a period of seven (7) days after .notice thereof shall 'have been given by (.11.0/ to Contractor, then C,„'nity ula), declare that Contractor is in delatilt, hereunder and inay terminate this (..;""oittraet by actively to Contractor of written notice of termination, and/or tank whatever lother action at law or in legality may be :necessary or dcsira.ble to 'enforce the 'obligations and covenants o'f Contractor liceundr. C,,,,,!ontractor shall be entitled to only 'one such notice, and inn connection with any subsequent breach. then City :may terminate this C:o _tract Upon seven. (7) days' advance .written notice In the event of termination, the Contractor shall he compensated .for all necessary services perlbrated through the termination date. 'No delay in enforcing the provisions hereof as to any breach or .violatioi . shall impair, damage or waive the right of City to enforce the sante or to olitain relief against or recover .for the continuation or 'repetition of such breach car violation or any silin tar breach or violation thereof at anylater tirrre or times. In the event that prevails against Contractor in a suit or other entbreement action hereunder', ("nritritra.ctor agrees to pay the reasonable attorneys' fees and expenses incurred; by City, 1. On, In 41dt:tit:it:ill to paragaph ) ahove, this Contract may be terminated at. 'any time., in whole or. in part, upon the mutual written ag.reenterit of the .parties„ City "truly also choose to terminate this (..."oinract at any time without ea.use by delivering to 'Contractor twenty-one (2 1) days' advance .written notice olin term i nation. Contra.ctor may not assign,. delegate or subcontract any of" its duties hereunder 'without the prior .wrilten. 'consent of City. 12. Because time is lolf great importance Iv hen COM pitting referral wor the Co tractor must ,oitify the City of Waterloo at least Ihr0 4i (2) weeks in advance i Chiding, who will be filling in for them for a y phi wd time off. 1.3. Any notice under this Contract shall be in writing and shall be delivered inpersoit or by I,Inited States registered or certified mail, postage prepaid and addressed: City (,Tity of Waterloo, Iowa 715 utherrSt Viiaterloo, Iowa 50703. ;Nun: City Clerk Contractor l)eliveDi. of notice shall be deemed to occur (i) on the date of delivery when delivered in person, or (ii) three (3) business days .1'0 low i ing the date 01 deposit i ma i led as stated above. 14. 'Nothing in. this Contract shall, or shall he 'deemed or construed to, create or constitute any joint venture., partnership,..ageney, employment, or any other relationship betw"'een the parties nor„ except as expressl\'. set forth herein, to create any tiability .ft)rone party Ivith respect to the liabilities or obligations of tbe other party 01”' a.ny other person. Con tray tor is an independent (Orttractor. Complaint MOWing t Carnptitinl. SMON ReMOV,35 icOrIMIC1, ragC ,3 Page 89 of 418 15. This 'Contract shall be binding upon and ilium to the benefit of the parties i.nd the respect ive successors and assigns of each. 16. In the event a . y .provision of this Contract is held invalid, 1 lkgal, irnar 'unenforceable, whether in whole or part, the remaini .g provisions of this Contract shall not be affected thereby and shall continue in force and ,effect, F. for any reason, a courtfinds that any provision of this Contract is invalid, illegal:, or tmentoreenble as written, but that by limiting such provisionit would, become valid, legal, tind eatfOrcea.hle, then s ch provision shall be deemed to be written and shall be construed and enfOreed as so limited. 17n This Contract, together with the Contract. Itocarrends, constitutes the entire .21greement 'between the parties pertaining to the subject matter hereof. This Contract inlay not he modified or amended. except. 'by the rmitual writtenagreement of the patties.. 18. In consideration of the .full compliance on the pant of the Contractor with all the provisions, stipulations and conditions hereof,. Or contained in the, various instruments made tin part of this (....n'tititract by .reference, and upon completion and ,acceptance of the work., the (.:ity agrees to pay the Contractor s set forth on Exhibit "A" attached hereto.. IN \WITNESS WVIEREOF, the parties have executed this Contract 11'4 Complaint Mowing and Snow Removal by their duly authorized representatives as of the date first set .tbith above. (nITY OF WYWIE.R..Lt)0, IOWA Mayor City Clerk 1111111111111111111111111111111111111111111111111111111111111111111111MIAINIAIAIAIIIIMINIMANKM1Infld.whiminnirown.nen (()N 1K Name of Co tractor By: Title: Mowmg5 ReEnovsE (:Iontract— P'4ge 4 Page 90 of 418 CITY OF WATERLOO Council Communication Resolution approving preliminary specifications, bid documents, etc., and setting date of bid opening as February 23, 2017 and date of public hearing as February 27, 2017 for the FY 2017 Riverfront Stadium Flood Repair Project, and instruct City Clerk to publish notice of specifications, bid document, etc. City Council Meeting: 2/6/2017 Prepared: 1/31/2017 REVIEWERS: Department Service SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Reviewer Fluting, Paul -0,v4 r�, Action Approved Approved Date 2/1/2017 9:39AM 2/112,017 ... 10:23 AM Resolution approving preliminary specifications, bid documents, etc., and setting date of bid opening as February 23, 2017 and date of public hearing as February 27, 2017 for the FY 2017 Riverfront Stadium Flood Repair Project, and instruct City Clerk to publish notice of specifications, bid document, etc. Submitted By: Travis Nichols, Facilities/Project Manager Approve the plans, specifications, etc. and taking of bids, and set the date of bid opening as February 23, 2017 and date of hearing as February 27, 2017. This project provides for repair to flood damaged stadium. $310,000 Engineers Estimate $184,450.94 Flood Insurance FEMA Reimbursement G.O. Bond Funds N/A N/A Page 91 of 418 CITY OF WATERLOO Council Communication Resolution approving preliminary specifications, bid documents, etc, and setting date ofbid opening as March 2, 2017 and date of public hearing as March 6, 2017 for the FY 2017 CIP Pipelining, Phase IIIA Project, City Contract No. 919, and instruct City Clerk to publish notice of said hearing. City Council Meeting: 2/6/2017 Prepared: 1/30/2017 REVIEWERS: Department Waste Management ATTACHMENTS: Description D phase Ilia SUBJECT: Submitted by: Recommended Action: Summary Statement: Source of Funds: Reviewer Action Date illrreck r Stew ;ra approved 1/30/2017 - 3:53 PM Approved 1/31/2017 -1 2:56 PM n. . eAnn Type Resolution approving preliminary specifications, bid documents, etc, and setting date ofbid opening as March 2, 2017 and date ofpublic hearing as March 6, 2017 for the FY 2017 CIP Pipelining, Phase IIIA Project, City Contract No. 919, and instruct City Clerk to publish notice of said hearing. Submitted By: Steven Hoambrecker, Director, Waste Management Services Dept Resolution approving preliminary specifications, bid documents, etc, and setting date ofbid opening as March 2, 2017 and date ofpublic hearing as March 6, 2017 for the FY2017 CIP Pipelining, Phase IIIA Project, City Contract No. 919, and instruct City Clerk to publish notice of said hearing. The Phase IIIA CIP Pipe Lining City Contract No. 919 has been approved by IDNR. The current cost estimate for this project is about $1,513,605.06 with an approximate completion date of October 27, 2017. SRF Page 92 of 418 Engineers Probable Cost of Construction Phase III A CIPP City of Waterloo City Contract No. 919 AECOM Project No: 60504645 Friday, January 27, 2017 ACOM Page 93 of 418 Item Description Unit SA 15 SA 16 SA 15 Estimated uaniy Unit Price Total Price 1 B -Inch Diameter CNP Pipe t„iniing LF 567,0 12,173,0 12,740.0 .... $ 73.89 $ 304,375.99 2 10 -Inch Diameter CIP Pipe Lining LF 686.01,944.0. 2665.0 2810 326.0 120,0 738. �' 2,665 0 2,630,9 281.0 $ 28,96 $ 35.18 $ 7725 $ 77 181 13 $ 92,522.48 ''.. $ 21.707.25 2 -Inch Diameter 018 Pipe Lining LF LF.0 4 =21 KM 18 -Inch Diameter CIP Pipe Lining -Inch Diameter CIP Pope Lining P 24 -Inch Darnel CIP Pipe Lining 36 -Inch Diameter CIP Pipe Lining 326.0 $ 109.25 $ 35,615.50 120.0 $ 1123.60 $ 14,832.00 738.0 $ 18546136,825. $ 0 2' '.. Pipe Televising - 6' LF 1 134.0 24,3460 25,480.0 $ 0.88 $ 22,307.74 10 Pipe Televising - 10" Pipe Televising - 12" LF ® LF 1372.0 5,330..0 3888.0 562.0 5,330....0'... $ 0.93 4,940,91 '.... 5,260.0 562.0 $ 0,918 $ 5,146.91 li 11 Pipe Televising - 18" $ 1.13 $ 636.75 12 Pipe Televising - 21" LF 652.6 652.0 $ 1.44 $ 940.18 13 Pipe Televising - 24" LF LF LF LF 6 57.0 240,0 9,476.011,476 1Z 2:,17'3.0 665.0 � 240 0 0 $ 1.65 $ 2.68. $ 395.52 '.. $ 3,952.73 Pipe Televising - 36" PipeCleaning 8" 12,740.0 2,665 0. 5 0.88 $ 0.93 $ 11,153,87 16 Pipe Cleaning - 10" $ 2 470.46 18 Pipe Cleaning - 12 Pipe Cleanm 18" P 9- LF 686.0 1,944.0 281.0 281 0 1 326$ 2,630 0 281...... 0 281 0.... 326 $ i19� 2 573.46 $ 1.03 $, 289.43 19 Pipe Cleaning - 21" 470.09 20 Pipe Cleaning - 24" F 120.0 120.0 $ 1,65 $ 197 76 '.. Pipe Cleaning -36" LF 738.0 738.0 '. $ 2.68 $ 1,976.36 1.. 22 Type C Root Removal -8"-10" LF 42.0 1,112,0 1,154,0 ®$ $ 2'..06 1,782.93 $ 403.76 1 23 Type C RootRemoval - 12" 51.0 145.0 196.0 24 Type C Root Removal 18" 24" 54,0 54 .0,. $ 2.58 $ 139.05 25 Type C Root Removal 3C" 550 55.0 $ 412 $ 226.60 26 Lateral Reinstatement EA. 19 ..0 349.0 368,0 $ 94.85 $ 34 906.55 27 3 -FT Lateral Grouting EA 119.0 349.0 649.0 368.0 $ 2.72 .95 $ 100,445 60 Manhole Inspection - 649 028 8 $ 32 502.35 29 Internal Chimney Seal ® 129.0 69.0 264.0 195.0 393.0 $ 364 91 $ 143,409.20 30 ,Manhole Manhalo 13arrel Join 9 Leak Repair 264.0 $.. 588 .,19 $. 992.78 $ 155,281,41 $ 212454.24 Lining EA 78 ..0 31 0 136,0 48.0 ®. 214.0 79 0 32 Grout VVorkangio $ 589 13 $ 46,541 33 Mrsoellaneous Manhole Work ® 110 $ 45 000.00 $ 45 p06.0�0 0'O5 i 1, 7 iii ;i' i r1 Project Total ,.,.> A,513,6LF5 066 Page 93 of 418 CITY OF WATERLOO Council Communication Motion to receive and place on file the 2015 Audit of the Waterloo Water Works. City Council Meeting: 2/6/2017 Prepared: 1/31/2017 REVIEWERS: Department Water Works Clerk Office Reviewer Clark, Dennis •Even., ATTACHMENTS: Description DI 2015 .Audit of the\\[aterlc SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: ate. Action pproved .Approved Type Cover Menlo Date 1/31/207 0:09 AM P31/2017 2:38 PM Motion to receive and place on file the 2015 Audit of the Waterloo Water Works. Submitted By: Dennis Clark, General Manager Approve a motion to receive and place on file the 2015 Audit of the Waterloo Water Works The 2015 Audit Report of the Waterloo Water Works was received and filed by the Water Works Board of Trustees at their regular meeting of January 18, 2017. No City of Waterloo funds are required for this action. Waterloo Water Works operating funds, primarily generated from water sales. Page 94 of 418 WATERLOO WATER WORKS (A COMPONENT UNIT OF THE CITY OF WATERLOO, IOWA) FINANCIAL STATEMENTS YEARS ENDED DECEMBER 31, 2015 AND 2014 Clifton LarsonAllen Page 95 of 418 • • WATERLOO WATER WORKS • TABLE OF CONTENTS YEARS ENDED DECEMBER 31, 2015 AND 2014 • • • • INTRODUCTORY SECTION • ORGANIZATION SCHEDULE 1 • FINANCIAL SECTION • INDEPENDENT AUDITORS' REPORT 2 • MANAGEMENT'S DISCUSSION AND ANALYSIS 5 • FINANCIAL STATEMENTS • STATEMENTS OF NET POSITION 11 • STATEMENTS OF REVENUES, EXPENSES, AND CHANGE IN NET POSITION 13 • STATEMENTS OF CASH FLOWS 14 • NOTES TO BASIC FINANCIAL STATEMENTS 16 • REQUIRED SUPPLEMENTARY INFORMATION SCHEDULE OF EMPLOYER CONTRIBUTIONS FOR WATERLOO WATER WORKS • PENSION PLAN 35 SCHEDULE OF CHANGES IN NET PENSION LIABILITY AND RELATED RATIOS • FOR WATERLOO WATER WORKS PENSION PLAN 36 • NOTES TO REQUIRED SUPPLEMENTARY INFORMATION FOR WATERLOO WATER WORKS PENSION PLAN 37 • IPERS SCHEDULE OF THE WATER WORKS' PROPORTIONATE SHARE OF THE • NET PENSION LIABILITY 38 • IPERS SCHEDULE OF WATER WORKS' CONTRIBUTIONS 39 • SUPPLEMENTARY INFORMATION STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN NET • POSITION - BUDGET AND ACTUAL (CASH BASIS) 40 • NOTE TO SUPPLEMENTARY INFORMATION 41 • • • • • Page 96 of 418 WATERLOO WATER WORKS TABLE OF CONTENTS YEARS ENDED DECEMBER 31, 2015 AND 2014 OTHER REPORTS SECTION INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDIT/NG STANDARDS 42 SCHEDULE OF FINDINGS AND RESPONSES 44 Page 97 of 418 INTRODUCTORY SECTION Page 98 of 418 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • WATERLOO WATER WORKS ORGANIZATION SCHEDULE DECEMBER 31, 2015 AND 2014 Board of Trustees Title;' $Term Expires Terry Kuntz Mary Potter Scott Wienands Chair Vice -Chair Trustee 1/12/2018 1/12/2018 3/3/2020 inistration Dennis Clark Rick Wilberding Mary Ratkovich Secretary, Treasurer and General Manager Assistant Treasurer and Distribution Manager Assistant Treasurer and Office Manager Tim Robbins Water Production Manager (1) Page 99 of 418 FINANCIAL SECTION Page 100 of 418 • • • • • • CliftonLarsonAllen INDEPENDENT AUDITORS' REPORT CliftonLarsonAllen LLP CLAconnect.com • • Board of Trustees • Waterloo Water Works Waterloo, Iowa • • Report on the Financial Statements • We have audited the accompanying financial statements of Waterloo Water Works (the Water Works), a component unit of the City of Waterloo, Iowa as of and for the years ended December 31, 2015 and • 2014, and the related notes to the financial statements, which collectively comprise the Water Works' basic financial statements as listed in the table of contents. • Management's Responsibility for the Financial Statements • • • • Auditors' Responsibility • • • • • • • Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. • • • our audit opinion. • • A member of • Nexia International • Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to the financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the Water Works' preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Water Works' internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for (2) Page 101 of 418 Page 102 of 418 • • • • • • • • • • • • • • • •I • • • • • • • • • • • • • • • • • • Board of Trustees • Waterloo Water Works • • Opinions • During the fiscal year ended December 31, 2015, the Water Works adopted Governmental Accounting • Standards Board (GASB) Statement No. 68, Accounting and Financial Reporting for Pensions — an Amendment of GASB Statement No. 27, and the related GASB Statement No. 71, Pension Transition • for Contributions Made Subsequent to the Measurement Date -an Amendment to GASB Statement No. 68. As a result of the implementation of these standards, the Water Works reported a restatement • for the change in accounting principle (see Note 11). Our opinion is not modified with respect to this matter. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Waterloo Water Works as of December 31, 2015 and 2014, and the respective changes in its financial position and cash flows thereof for the years then ended in accordance with accounting principles generally accepted in the United States of America. Emphasis of a Matter Regarding a Change in Accounting Principle • Other Matters Required Supplementary Information • Accounting principles generally accepted in the United States of America require that the management's discussion and analysis, schedule of employer contributions for Waterloo Water Works • pension plan, schedule of changes in net pension liability and related ratios for Waterloo Water Works pension plan, (PERS schedule of the Water Work's proportionate share of the net pension liability, and • IPERS schedule of Water Work contributions, as listed in the table of contents, be presented to supplement the basic financial statements. Such information, although not a part of the basic financial • statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate • operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United • States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our • inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information • because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. • Other Information • Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the Water Works' basic financial statements. The Statement of Revenues, • Expenditures and Changes in Net Position — Budget and Actual (Cash Basis) are presented for purposes of additional analysis and are not a required part of the basic financial statements. • • • • • • (3) Page 103 of 418 Board of Trustees Waterloo Water Works The Statement of Revenues, Expenditures and Changes in Net Position — Budget and Actual (Cash Basis) is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated, in all material respects, in relation to the basic financial statements as a whole. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated December 19, 2016, on our consideration of Waterloo Water Works' internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the result of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Govemment Auditing Standards in considering Waterloo Water Works' internal control over financial reporting and compliance. CliftonLarsonAllen LLP Cedar Rapids, Iowa December 19, 2016 LLQ (4) Page 104 of 418 REQUIRED SUPPLEMENTARY INFORMATION Page 105 of 418 0 • WATERLOO WATER WORKS • MANAGEMENT'S DISCUSSION AND ANALYSIS YEARS ENDED DECEMBER 31, 2015 AND 2014 • • The management's discussion and analysis is designed to offer readers of the Water Works' financial • statements a narrative overview and analysis of the financial activities of the Water Works for the years ended December 31, 2015 and 2014. Readers are encouraged to read the Management's Discussion • and Analysis in conjunction with the Water Works' financial statements. • Financial Highlights • The Water Works' assets exceeded its liabilities by $31,295,876 as of December 31, 2015. Of this amount, approximately $5,209,728 may be used to meet ongoing obligations to the citizens and • creditors. The remaining net position consists of the Water Works' net investment in capital assets. • • The operating revenue of the Water Works exceeded operating expenses by $2,396,126 and $1,565,701 for the years ended December 31, 2015 and 2014, respectively. • • As of December 31, 2015, the Water Works' current assets exceeded total current liabilities by • $7,889,747. • Overview of the Financial Statements Management's discussion and analysis is intended to serve as an introduction to the Water Works' • basic financial statements. The Water Works is a single purpose component unit of the City of Waterloo, Iowa (City). The Water Works provides water to its customers at rates designed to recover • the cost of providing the water, including costs associated with installation and maintenance of water pumping, storage and transmission systems. As a result, the Water Works prepares financial • statements as a single enterprise fund in a manner similar to a private -sector business. • The statements of net position present information on all of the Water Works' assets, deferred outflows of resources, liabilities, and deferred inflows of resources, with the difference between the two reported • as net position. Over time, increases or decreases in net position may serve as a useful indicator of whether the financial position of the Water Works is improving or deteriorating. • The statements of revenue, expenses and changes in net position present information showing how the • Water Works' net position changed during the year. All changes in net position are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of the related cash flows. • Thus, revenue and expenses are reported in this statement for some transactions that will result in cash flows in the following year. • The statements of cash flows present information showing major sources and uses of cash by four • types of activities. The activities are operating; noncapital financing; capital and related financing; and investing. Also included is a schedule which reconciles income from operations to net cash provided by • operating activities. • The basic financial statements can be found on pages 11 through 15 of this report. • • • 0 • (5) • Page 106of418 • WATERLOO WATER WORKS • MANAGEMENT'S DISCUSSION AND ANALYSIS YEARS ENDED DECEMBER 31, 2015 AND 2014 • • Overview of the Financial Statements (Continued) • The notes to the financial statements provide additional information that is essential to a full • understanding of the data provided in the basic financial statements. Notes are considered to be an integral part of financial statements prepared in accordance with generally accepted accounting • principles. The notes to the financial statements can be found on pages 16 through 35 of this report. • As noted earlier, net position may serve over time as a useful indicator of the Water Works' financial • position. • The Water Works' assets and deferred outflows exceeded its liabilities and deferred inflows by $31,295,876, $31,580,863, and $29,260,897 on December 31, 2015, 2014 and 2013, respectively. • The following is a summary of the composition of net position as of December 31: Financial Analysis • Table 1 • STATEMENT OF NET POSITION • 2015 2014 2013 • Current Assets $ 9,408,260 $ 8,085,247 $ 7,823,604 Noncurrent, Noncapital Assets 420,146 431,134 797,920 • Capital Assets, Net of Accumulated Depreciation 26,086,148 25,291,492 23,451,608 Total Assets 35,914,554 33,807,873 32,073,132 • Deferred Outflows of Resources 669,216 • Current and Other Liabilities 1,681,334 1,811,010 2,050,431 Noncurrent Liabilities 3,529,032 416,000 761,804 • Total Liabilities 5,210,366 2,227,010 2,812,235 • Deferred Inflows of Resources 77,528 Net Position: • Net Investment in Capital Assets 26,086,148 24,875,492 22,338,260 • Restricted - 330,000 Unrestricted 5,209,728 6,705,371 6,592,637 • Total Net Position $ 31,295,876 $ 31,580,863 $ 29,260,897 • Net investment in capital assets is the largest portion of the Water Works' net position. At December 31, 2015, the net investment in capital assets is 83.4%, of total net position, and reflects its • net investment in capital assets (e.g., land, buildings, machinery, equipment, meters, and water supply system). The Water Works uses these capital assets to provide water and services to the citizens; • consequently, these assets are not available for future spending. • • • • (6) • Page 107 of 418 WATERLOO WATER WORKS MANAGEMENT'S DISCUSSION AND ANALYSIS YEARS ENDED DECEMBER 31, 2015 AND 2014 Financial Analysis (Continued) The restricted component of net position represents resources that are subject to external restrictions on how they may be used. The unrestricted component of net position may be used to meet the Water Works' ongoing obligations to citizens and creditors. It is the Water Works' intention to use these assets for future operating purposes and capital asset acquisition and improvements. The following is a summary of the changes in net position for the years ended December 31: Table 2 STATEMENT OF ACTIVITIES Total Operating Revenue Total Operating Expenses Operating Income Non -Operating Income Non -Operating Expenses Income Before Contributions Contributions Change in Net Position Net Position, Beginning of Year Prior Period Adjustment - See Note 11 Net Position - Beginning of Year, as Restated Net Position, End of Year 2015 2014 $ 8,643,669 6,247,543 2,396,126 440,296 (3,952) $ 8,288,056 6,722,355 1,565,701 462,488 (116,096) 2,832,470 1,912,093 9,023 407,873 2,841,493 31, 580, 863 (3,126,480) 2,319,966 29,260,897 28,454,383 29,260,897 $ 31,295,876 $ 31,580,863 2013 $ 7,483,847 6,116,819 1,367,028 571,260 (172,432) 1,765,856 83,770 1,849,626 27,411,271 27,411,271 $ 29,260,897 Operating revenue is the Water Works' primary source of revenue and is generated from water sales and other services to customers. For 2015, operating revenue increased $355,613 from 2014 due primarily to a 10% increase in water rates, which was partially offset by an almost 3% decrease in gallons sold. For 2014, operating revenue increased $804,209 from 2013 due primarily to a 10% increase in water rates, which offset the increasing expense described below. Operating expenses totaled $6,247,543 for 2015, a $474,812 decrease from 2014 due primarily to decreased expenses for salaries and benefits, contractual services, and commodities. Operating expenses totaled $6,722,355 for 2014, a $605,536 increase from 2013 due primarily to the increase in salaries and benefits expense as well as depreciation expense. Operating expenses included depreciation expense of $661,769, $670,812 and $612,317 for the years ended December 31, 2015, 2014 and 2013, respectively. (7) Page 108 of 418 WATERLOO WATER WORKS MANAGEMENT'S DISCUSSION AND ANALYSIS YEARS ENDED DECEMBER 31, 2015 AND 2014 Financial Analysis (Continued) Net nonoperating revenue (expense) includes interest income and expense, losses on disposals of assets and rent from leasing space for billboards and antennas. Net nonoperating revenue (expense) increased by $89,952 between 2015 and 2014. Rent income totaled $151,791, $139,865 and $105,191 for the years ended December 31, 2015, 2014 and 2013, respectively. Capital contributions totaled $9,023, $407,873 and $83,770 for the years ended December 31, 2015, 2014 and 2013, respectively. These contributions are received as "front footage" fees as property is developed with resulting taps into the Water Works' water distribution system and from private parties installing water main infrastructure in new developments. The amount of capital contributions varies year to year depending on the nature of projects and timing of work being performed. Water services contributed to the City of Waterloo were $350,273, $271,896, and $252,545 for the years ended December 31, 2015, 2014 and 2013, respectively, are equal to the value of metered water provided to the City at no charge. Operating revenue includes an amount equal to the transfer. The Water Works also provides unmetered water to the City at no charge. However, no reasonable estimate of the value of the unmetered water can be made. Therefore, the value of unmetered water is not included in the financial statements. Capital Assets The Water Works' investment in capital assets totaled $26,086,148, $25,291,492, and $23,451,608 as of December 31, 2015, 2014 and 2013, respectively, (net of accumulated depreciation of $11,062,238, $10,400,469, and $9,781,069 as of December 31, 2015, 2014 and 2013, respectively). This investment in capital assets includes land; buildings and improvements; water supply and distribution systems; meters; machinery; and equipment. Major capital asset construction and acquisition during 2015 included the following: • Purchasing, data migration, testing, and initial implementation of new CIS billing software. • Completed Installation of new water main and casing to restore crossing at US Hwy 20 and Ansborough Ave. • Water main replacement in associated with City's annual Street Reconstruction projects. • Upgrade and repair of well house buildings and other facilities. (8) Page 109 of 418 • • WATERLOO WATER WORKS . MANAGEMENT'S DISCUSSION AND ANALYSIS YEARS ENDED DECEMBER 31, 2015 AND 2014 • • Capital Assets (Continued) • Major capital asset construction and acquisition during 2014 included the following: • • Determination of requirements, request for proposals, and selection processes for new CIS • billing software. 0 • Installation or replacement of 1.54 miles of water mains. • • Installed new water main and casing to restore crossing at US Hwy 20 and Ansborough Ave. 0 • Installed new motor, VFD controls, switch gear, and natural gas fired auxiliary power generation • unit at Well No. 19. • • Water main replacement in associated with City's annual Street Reconstruction projects. • • Upgrade and repair of well house buildings and other facilities. • Additional information about the Water Works' capital assets can be found in Note 4 to the financial statements. O Long -Term Debt • Total Water Works' long-term debt was $0, $416,000 and $1,125,000 as of December 31, 2015, 2014 and 2013, respectively. 1 Additional information about the Water Works' long-term debt can be found in Notes 5 to the financial • statements. • Economic Factors and Next Year's Budget and Rates The Water Works' primary source of revenue is water sales. Effective January 1, 2015, water meter • minimum charges increased 10% and rate blocks increased approximately 16 cents per hundred cubic feet of water. Budgeted revenue has been adjusted to reflect the increase in rates. • Operating expense for 2016 is expected to increase over the same expenditures in 2015 due to payroll • step increases for new employees, insurance premium increases, contributions to the pension plan and other operating expense increases. Capital expenditures are expected to remain at a high level as the • Water Works is planning to continue or commence work on the US Highway 63 Parker to Donald water main replacement project, implementation of Phase 2 and Phase 3 of the CIS billing software and • associated interfaces, the Well No. 21 variable frequency drive and replacement standby power project; the Progress Avenue water main replacement; the Dysart Road water main replacement; the Highway O 63 downtown Jefferson to Franklin water main project; the University Ave. water main replacement engineering and planning, the Pumping Station building maintenance project; implementation of GIS • mapping and software systems; the office reconfiguration and remodel; and completion of miscellaneous main replacement projects, partially in conjunction with the City of Waterloo's Street • Reconstruction Program, all at an estimated cost of approximately $5,417,300.00. • • • (9) • Page 110 of 418 WATERLOO WATER WORKS MANAGEMENT'S DISCUSSION AND ANALYSIS YEARS ENDED DECEMBER 31, 2015 AND 2014 CONTACTING THE WATER WORKS' FINANCIAL MANAGEMENT This financial report is designed to provide a general overview of the Water Works' finances for all of those with an interest in the Water Works' finances. Questions concerning and of the information provided in this report or request for additional financial information should be addressed to the Waterloo Water Works, 325 Sycamore Street, Waterloo, Iowa 50703 or by phone at (319) 232-6280. (10) Page 111 of 418 FINANCIAL STATEMENTS Page 112 of 418 WATERLOO WATER WORKS STATEMENTS OF NET POSITION DECEMBER 31, 2015 AND 2014 2015 2014 ASSETS AND DEFERRED OUTFLOWS OF RESOURCES CURRENT ASSETS Cash and Cash Equivalents $ 6,668,998 $ 5,391,624 Certificates of Deposit 417,179 430,020 Accounts Receivable 1,805,442 1,638,195 Accrued Interest 6,515 1,886 Inventories 405,354 507,034 Prepaid Expenses 104,772 116,488 Total Current Assets 9,408,260 8,085,247 OTHER ASSETS Restricted Certificates of Deposit 162,821 149,980 Repair Assessments Receivable 257,325 281,154 Total Other Assets 420,146 431,134 CAPITAL ASSETS Land 314,543 307,000 Buildings and Improvements 1,772,617 1,760,202 Water Supply System 6,600,068 6,594,178 Distribution System 23,578,452 22,876,149 Meters and Equipment 1,173,594 1,173,594 Machinery and Equipment 3,313,454 2,081,407 Construction In Progress 395,658 899,431 Total, at Cost 37,148,386 35,691,961 Less: Accumulated Depreciation (11,062,238) (10,400,469) Total Capital Assets 26,086,148 25,291,492 Total Assets DEFERRED OUTFLOWS OF RESOURCES Pension Related Deferred Outflows See accompanying Notes to Basic Financial Statements. 35,914,554 33,807,873 669,216 - Page 113 of 418 • • WATERLOO WATER WORKS • STATEMENTS OF NET POSITION (CONTINUED) DECEMBER 31, 2015 AND 2014 • • 2015 2014 • LIABILITIES, DEFERRED INFLOWS OF RESOURCES, AND NET POSITION • CURRENT LIABILITIES • Accounts Payable $ 266,156 $ 172,728 Retainage Payable 38,513 49,533 • Accrued Payroll and Benefits 92,455 96,506 Customer Deposits 36,330 36,230 • Due to City of Waterloo: Garbage Fees 239,235 371,332 • Sewer Fees 580,505 665,388 Storm Sewer Fees 142,996 149,755 • Due to Other Governments 54,815 57,958 Current Maturities of Long -Term Liabilities 67,508 61,600 • Total Current Liabilities 1,518,513 1,661,030 • LIABILITIES PAYABLE FROM RESTRICTED ASSETS 162,821 149,980 • LONG-TERM LIABILITIES • Capital Notes Payable - 416,000 Net Pension Liability 3,529,032 • Total Long -Term Liabilities 3,529,032 416,000 • Total Liabilities 5,210,366 2,227,010 DEFERRED INFLOWS OF RESOURCES • Pension Related Deferred Inflows 77,528 - • NET POSITION • Net Investment in Capital Assets 26,086,148 24,875,492 Unrestricted 5,209,728 6,705,371 • Total Net Position $ 31,295,876 $ 31,580,863 • • • • • • • • • (12) • Page 114of418 WATERLOO WATER WORKS STATEMENTS OF REVENUES, EXPENSES, AND CHANGE IN NET POSITION YEARS ENDED DECEMBER 31, 2015 AND 2014 2015 2014 OPERATING REVENUES Water Sales $ 8,149,853 $ 7,786,392 Metered Water Provided to City of Waterloo 350,273 271,896 Fire Protection 19,776 100,269 Billing and Collection Fees 123,767 129,499 Total Operating Revenue 8,643,669 8,288,056 OPERATING EXPENSES Salaries and Benefits 3,264,574 3,379,450 Contractual Services 863,479 995,087 Commodities 1,107,448 1,405,110 Services Contributed to the City of Waterloo 350,273 271,896 Depreciation 661,769 670,812 Total Operating Expenditures 6,247,543 6,722,355 OPERATING INCOME 2,396,126 1,565,701 NON-OPERATING INCOME (EXPENSE) Other Sales and Services 253,333 265,070 Interest Income 35,172 57,553 Interest Expense (3,952) (29,037) Amortization (25,684) Loss on Disposal of Capital Assets (61,375) Billboard and Antenna Rent 151,791 139,865 Total Non -Operating Income 436,344 346,392 Income Before Contributions 2,832,470 1,912,093 CAPITAL CONTRIBUTIONS Capital Contributions 9,023 407,873 Total Contributions 9,023 407,873 CHANGE IN NET POSITION Net Position - Beginning of Year Prior Period Adjustment - See Note 11 Net Position - Beginning of Year, as Restated 2,841,493 2,319,966 31,580,863 (3,126,480) 29,260,897 28,454,383 29,260,897 NET POSITION - END OF YEAR $ 31,295,876 $ 31,580,863 See accompanying Notes to Basic Financial Statements. (13) Page 115 of 418 WATERLOO WATER WORKS STATEMENTS OF CASH FLOWS YEARS ENDED DECEMBER 31, 2015 AND 2014 2015 2014 CASH FLOWS FROM OPERATING ACTIVITIES Cash Received from Customers $ 8,150,078 $ 7,800,463 Cash Paid to or on Behalf of Employees (3,451,853) (3,353,806) Cash Paid to Suppliers (1,858,884) (2,430,249) Net Cash Provided by Operating Activities 2,839,341 2,016,408 CASH FLOWS FROM NON -CAPITAL FINANCING ACTIVITIES Cash Collected on Behalf of Primary Government 11,497,047 12,574,395 Cash Collected on Behalf of Other Governments 648,177 635,150 Cash Paid to Primary Government (Less 1% Collection Fee) (11,677,818) (12,579,719) Cash Paid to Other Governments (Less Collection Fee) (558,599) (644,310) Cash Received from Other Services 117,644 270,656 Billboard and Antenna Rent 151,791 139,865 Net Cash Provided by Non -Capital Financing Activities 178,242 396,037 CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Contributed Capital 9,023 83,232 Costs of Debt Issuance (14,032) Proceeds from Issuance of Long -Term Liabilities 809,000 Repayment of Long -Term Liabilities (416,000) (1,518,000) Interest Paid on Capital Loan Notes (3,952) (29,037) Acquisition of Capital Assets (1,359,823) (2,136,527) Net Cash Used by Investing Activities (1,770,752) (2,805,364) CASH FLOWS FROM INVESTING ACTIVITIES Proceeds from the Maturities of Certificates of Deposit 133,279 300,000 Purchases of Certificates of Deposit (133,279) (300,000) Interest Received 30,543 57,168 Net Cash Provided by Investing Activities 30,543 57,168 NET INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS 1,277,374 (335,751) Cash and Cash Equivalents - Beginning of Year 5,391,624 5,727,375 CASH AND CASH EQUIVALENTS - END OF YEAR $ 6,668,998 $ 5,391,624 See accompanying Notes to Basic Financial Statements. (14) Page 116 of 418 • • WATERLOO WATER WORKS • STATEMENTS OF CASH FLOWS (CONTINUED) YEARS ENDED DECEMBER 31, 2015 AND 2014 • 2015 2014 • RECONCILIATION OF OPERATING INCOME TO CASH PROVIDED BY OPERATING ACTIVITIES • Operating Income $ 2,396,126 $ 1,565,701 Adjustments to Reconcile Operating Income • to Net Cash Provided by Operating Activities: Depreciation 661,769 670,812 • (Increase) Decrease in Assets and Deferred Outflows: Accounts Receivable and Assessment Receivable (143,418) (217,732) • Inventory 101,680 19,599 • Prepaid Expenses 11,716 (37,350) Pension Related Deferred Outflows (512,545) • Increase (Decrease) in Liabilities and Deferred Inflows: Accounts and Retainage Payable (14,194) (18,945) • Accrued Payroll and Fringe (4,051) 15,962 Compensated Absences 5,908 9,682 • Customer Deposits 100 2,035 Net Pension Liability 445,721 • Liabilities Payable from Restricted Assets 12,841 6,644 Pension Related Deferred Inflows (122,312) - • Net Cash Provided by Operating Activities $ 2,839,341 $ 2,016,408 • SUPPLEMENTAL DISCLOSURE OF CASH FLOW INFORMATION Interest Paid $ 3,952 $ 29,037 • NONCASH FINANCING AND INVESTING ACTIVITIES • Issuance of Debt to Refund Existing Debt $ - $ 809,000 Capital Contributions of Capital Assets $ - $ 324,641 • Capital Asset Additions Included in Accounts Payable $ 96602 $ 110,903 • • • • • • • • • • See accompanying Notes to Basic Financial Statements. • (15) • Page 117 of 418 • • WATERLOO WATER WORKS • NOTES TO BASIC FINANCIAL STATEMENTS DECEMBER 31, 2015 AND 2014 • • NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Organization and Operation • The Waterloo Water Works (the Water Works) is a component unit of the City of Waterloo, • Iowa (the City). The Water Works provides water to customers in the cities of Waterloo, Elk Run Heights, Hudson, Raymond and adjacent areas of Black Hawk County. The Water • Works' rates are set by its governing board. The Water Works is governed by a three- member Board of Trustees. Board members are appointed by the City Council to six-year • terms. The financial statements presented here are also included in the financial statements of the City. • The accounting policies of the Water Works conform to generally accepted accounting • principles. • Financial Reporting Entity Component units are legally separate entities for which the Water Works (primary • government) is financially accountable, or for which the exclusion of the component unit would render the financial statements of the primary government misleading. The criteria • used to determine if the primary government is financially accountable for a component unit include whether or not the primary government appoints the voting majority of the potential • component unit's governing body, is able to impose its will on the potential component unit, is in a relationship of financial benefit or burden with the potential component unit, or is • fiscally depended upon by the potential component unit. • Based on these criteria, there are no organizations considered to be component units of the Water Works. • Change in Accounting Principle • During the fiscal year ended December 31, 2015, the Water Works adopted GASB Statement No. 67, Financial Reporting for Pension Plans — an Amendment of GASB • Statement No. 25 (adopted as of December 31, 2014), GASB Statement No. 68, Accounting and Financial Reporting for Pensions — an Amendment of GASB Statement No. 27, and GASB Statement No. 71, Pension Transitions for Contributions Made Subsequent to the Measurement Date — an Amendment of GASB Statement No. 68. The primary objective of • these Statements is to improve accounting and financial reporting by state and local governments for pensions. They also improve information provided by state and local • governmental employers about financial support for pensions that is provided by other • entities. See Note 11 for more detail of the effect of this change in accounting principle on the financial statements. • Basis of Accounting • The accrual basis of accounting is used by the Water Works. Under this method, revenues are recorded when earned and expenses are recorded when the related fund liability is • incurred. • • • (16) • Page 118 of 418 • • • • • • WATERLOO WATER WORKS NOTES TO BASIC FINANCIAL STATEMENTS DECEMBER 31, 2015 AND 2014 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Basis of Accounting (Continued) • The Water Works distinguishes operating revenues and expenses from other items. • Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with ongoing operations. The principal operating revenue • of the Water Works is charges to customers for sales of water. Operating expenses for proprietary funds include the cost of sales and services, administrative expenses, and • depreciation on capital assets. All revenues and expenses not meeting this definition are reported as non-operating revenues and expenses. • When both restricted and unrestricted resources are available for use, it is the Water Works' • policy to use restricted resources first, and then unrestricted resources as they are needed. Measurement Focus • The accounting and reporting treatment applied to the capital assets and long-term liabilities • associated with a fund are determined by its measurement focus. Water Works is accounted for on a full accrual, economic resources basis. This means that all assets, deferred • outflows, liabilities, and deferred inflows (whether current or noncurrent) associated with their activity are included on their statement of net position. The Water Works' net position is • reported in three parts: (1) net investment in capital assets; (2) restricted net position; and (3) unrestricted net position. • Capital Assets • Capital Assets are recorded at cost, less depreciation calculated using the straight-line method over the assets' estimated useful lives as follows: • Estimated • Type Useful Lives Buildings and Improvements 10 - 99 Years • Water Supply System 10 - 99 Years Distribution System 10 - 60 Years • Meters and Equipment 5 - 63 Years Machinery and Equipment 3 - 40 Years • Cash and Cash Equivalents • For purposes of the statement of cash flows, cash equivalents are defined as short-term, highly liquid investments that are both: • A. Readily convertible to known amounts of cash, or • B. So near their maturity that they present insignificant risk of changes in value because of changes in interest rates. • The Water Works' policy considers cash equivalents to be those that meet the above criteria • and have maturities of three months or Tess when purchased. • Cash and cash equivalents consist of checking, savings, certificates of deposit and cash on hand. • • (17) • Page 119 of 418 WATERLOO WATER WORKS • NOTES TO BASIC FINANCIAL STATEMENTS DECEMBER 31, 2015 AND 2014 • • NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) • Accounts Receivable Water sales are estimated for the period from the previous billing to year end and are included in revenue and accounts receivable. At December 31, 2015, there is an allowance • for doubtful accounts of $266,777 reflected in the financial statements and $-0- at • December 31, 2014. Accounts receivable are uncollateralized. Inventories • Inventory is stated at average cost. • Deferred Outflows of Resources • Deferred outflows of resources represent a consumption of net position that applied to a future period(s) and will not be recognized as an outflow of resources (expense) until then. • Deferred outflows of resources consist of unrecognized items not yet charged to pension expense and contributions from the employer after the measurement date but before the • end of the employer's reporting period. The Water Works has one type of deferred outflow of resources related to pensions. This pension related deferred outflow of resources will be • recognized as expense in subsequent years. • Compensated Absences In accordance with the Water Works' policy, all employees accrue vacation on their • anniversary year date and not on a calendar year end. No vacation time can be carried over • after the anniversary date. • Sick leave is accrued on a calendar year-end. Each employee accrues 56 hours per year. Employees are allowed to carry over 75% into the next year and the remaining 25% is paid • out. The accrued vacation and sick pay balance is $67,508 and $61,600 at December 31, 2015 and 2014, respectively. • Pensions • For purposes of measuring the net pension liability, deferred outflows/inflows of resources related to pensions, pension expense, information about the fiduciary net position of the Iowa Public Employee's Retirement System (IPERS) and Waterloo Water Works Pension Plan and additions to/deductions from fiduciary net position have been determined on the • same basis as they are reported by the pension plans. For this purpose, benefit payments (including refunds of employee contributions) are recognized when due and payable in • accordance with the benefit terms. Investments are reported at fair value. • Deferred Inflows of Resources Deferred inflows of resources represent an acquisition of net position that applies to a future • period(s) and will not be recognized as an inflow of resources (revenue) until that time. The Water Works has one type of deferred inflow of resources, which is related to pension plans • as discussed in Note 6. • • • (1 s) • Page 120 of 418 WATERLOO WATER WORKS NOTES TO BASIC FINANCIAL STATEMENTS DECEMBER 31, 2015 AND 2014 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Net Position Net position represents the difference between assets, deferred outflows of resources, liabilities and deferred inflows of resources in the proprietary financial statements and is classified into three components: a) Net investment in capital assets — This component consists of capital assets net of accumulated depreciation and reduced by the amount of outstanding balance of bonds or other borrowings that are attributable to the acquisition, construction or improvement of those assets. b) Restricted net position — Net position with constraints placed on the use either by 1) external groups such as creditors, grantors, or laws or regulations of other governments; or 2) law through constitutional provisions or enabling legislation are reflected in this component. c) Unrestricted net position — All other net position that does not meet the definition of "restricted" or "net investment in capital assets." NOTE 2 CASH AND INVESTMENTS The Water Works' deposits in banks at December 31, 2015 and 2014 were entirely covered by federal depository insurance or by the State Sinking Fund in accordance with Chapter 12C of the Code of Iowa. This chapter provides for additional assessments against the depositories to insure there will be no loss of public funds. The Water Works is authorized by statute to invest public funds in obligations of the United States government, its agencies and instrumentalities; certificates of deposit or other evidences of deposit at federally insured depository institutions approved by the Board of Trustees; prime eligible bankers acceptances; certain high rated commercial paper; perfected repurchase agreements; certain registered open-ended management investment companies; certain joint investment trusts; and warrants or improvement certificates of a drainage district. The Water Works had no investments meeting the disclosure requirements of Governmental Accounting Standards Board Statement No. 3, as amended by Statement No. 40. At June 30, the Water Works' cash and investments consisted of cash, certificates of deposit and investments in external investment pools as follows: Cash on Hand Certificates of Deposit Cash and Cash Equivalents Other Cash Equivalents -Iowa Public Agency Investment Trust Total Cash and Deposits (19) 2015 $ 1,800 580,000 5,139, 554 1,527,644 2014 $ 1,800 580,000 3,862,332 1,527,492 $ 7,248,998 $ 5,971,624 Page 121 of 418 • • WATERLOO WATER WORKS NOTES TO BASIC FINANCIAL STATEMENTS DECEMBER 31, 2015 AND 2014 • • NOTE 2 CASH AND INVESTMENTS (CONTINUED) • Credit Risk • Generally, credit risk is the risk that an issuer of an investment will not fulfill its obligation to • the holder of the investment. This is measured by the assignment of a rating by a nationally recognized statistical rating organization. Water Works does not have a formal investment • policy for credit risk. • The Iowa Public Agency Investment Trust (IPAIT) is rated AAAm by Standard & Poor's (S&P). Custodial Credit Risk • For an investment, custodial credit risk is the risk that, in the event of the failure of the counterparty, the Water Works will not be able to recover the value of its investments or • collateral securities that are in the possession of an outside party. At December 31, 2015 all investments and collateral were listed in the name of the Water Works. Water Works does • not have a formal investment policy for custodial credit risk. • Fair Value Measurements The Water Works uses fair value measurements to record fair value adjustments to certain • assets and liabilities and to determine fair value disclosures. The Water Works follows an accounting standard that defines fair value, establishes a framework for measuring fair • value, establishes a fair value hierarchy based on the quality of inputs used to measure fair value, and requires expanded disclosures about fair value measurements. In accordance • with this standard, the Water Works has categorized its investments, based on the priority of the inputs to the valuation technique, into a three-level fair value hierarchy. The fair value • hierarchy gives the highest priority to quoted prices in active markets for identical assets or liabilities (Level 1) and the lowest priority to unobservable inputs (Level 3). If the inputs used • to measure the financial instruments fall within different levels of the hierarchy, the categorization is based on the lowest level input that is significant to the fair value • measurement of the instrument. Financial assets and liabilities recorded on the combined statements of financial position are categorized based on the inputs to the valuation • techniques as follows: • Level 1 — Financial assets and liabilities are valued using inputs that are unadjusted quoted prices in active markets accessible at the measurement date of identical financial • assets and liabilities. • Level 2 — Financial assets and liabilities are valued based on quoted prices for similar • assets, or inputs that are observable, either directly or indirectly for substantially the full term through corroboration with observable market data. • Level 3 — Financial assets and liabilities are valued using pricing inputs which are • unobservable for the asset, inputs that reflect the reporting entity's own assumptions about the assumptions market participants and would use in pricing the asset. • • • (20) • Page 122 of 418 • • • • WATERLOO WATER WORKS NOTES TO BASIC FINANCIAL STATEMENTS DECEMBER 31, 2015 AND 2014 • NOTE 2 CASH AND INVESTMENTS (CONTINUED) 111 Fair Value Measurements (Continued) • Assets measured at fair value on a recurring basis: Level 1 Level 2 Level 3 Total • Securities • Investments Valued at Net Asset Value (NAV) 1,527,644 $ 1,527,644 • IPAIT is an external investment pool that is managed to maintain a dollar -weighted average • portfolio maturity of no greater than 397 days and seeks to maintain a constant net asset value (NAV) per share of $1.00. The Pool elects to measure its investments at amortized • cost in accordance with accounting statements issued by the Government Accounting Standards Board. • The Water Works reports its investments in the IPAIT at the NAV per share, the fair value • established by the IPAIT, and is included in one share class as follow:. • Net Asset Unfunded Value Commitments • IPAIT Diversified Portfolio $ 1,527,644 $ • The Diversified Portfolio has no redemption requirements. • NOTE 3 RESTRICTED CERTIFICATES OF DEPOSIT • Restricted certificates of deposit represent monies set aside under terms of bond covenants • and to provide security for deposits and advances. The composition of these funds as of December 31, 2015 and 2014 was as follows: • Restricted Corresponding Restricted • Assets Liability Net Position 2015 • Customer Deposits (Certificates of Deposit) $ 162,821 $ 162,821 $ • 2014 Customer Deposits (Certificates of Deposit) $ 149,980 $ 149,980 $ • During 2014, the Water Works refunded Capital Loan Note, Series 2007 with a new note • that no longer required the Water Works to hold a debt reserve. • • • (21) • Page 123 of 418 WATERLOO WATER WORKS NOTES TO BASIC FINANCIAL STATEMENTS DECEMBER 31, 2015 AND 2014 NOTE 4 CAPITAL ASSETS A summary of capital asset activity for the year ended December 31, 2015 and 2014 is as follows: Capital Assets, Not Being Depreciated Land Construction in Progress Total Capital Assets, Not Being Depreciated Capital Assets, Being Depreciated Buildings and improvements Water Supply System Distribution System Meters and Equipment Machinery and Equipment Total Capital Assets, Being Depreciated Less Accumulated Depreciation Buildings and improvements Water Supply System Distribution System Meters and Equipment Machinery and Equipment Total Accumulated Depreciation Net Capital Assets, Being Depreciated Net Capital Assets Beginning Balance 1/1/2015 $ 307,000 899,431 Retirements/ Additions Transfers $ 7,543 1,385,733 $ (1,889,506) 1,206,431 1,393,276 (1,889,506) 1,760,202 6,594,178 22,876,149 1,173,594 2,081,407 12,415 5,890 702,303 1,232,047 34,485,530 1,952,655 (784,349) (28,769) (3,077,011) (215,042) (4,504,487) (255,319) (691,199) (27,618) (1,343,423) (135,021) (10,400,469) (661,769) Ending Balance 12/31/2015 $ 314,543 395,658 710,201 1,772,617 6,600,068 23,578,452 1,173,594 3,313,454 36,438,185 (813,118) (3,292,053) (4,759,806) (718,817) (1,478,444) (11,062,238) 24,085,061 1,290,886 - 25,375,947 $ 25,291,492 $ 2,684,162 $ (1,889,506) $ 26,086,148 (22) Page 124 of 418 WATERLOO WATER WORKS NOTES TO BASIC FINANCIAL STATEMENTS DECEMBER 31, 2015 AND 2014 NOTE 4 CAPITAL ASSETS (CONTINUED) Capital Assets, Not Being Depreciated Land Construction in Progress Total Capital Assets, Not Being Depreciated Capital Assets, Being Depreciated Buildings and improvements Water Supply System Distribution System Meters and Equipment Machinery and Equipment Total Capital Assets, Being Depreciated Less Accumulated Depreciation Buildings and improvements Water Supply System Distribution System Meters and Equipment Machinery and Equipment Total Accumulated Depreciation Net Capital Assets, Being Depreciated Net Capital Assets NOTE 5 LONG-TERM DEBT Beginning Balance 1/1/2014 Retirements/ Additions Transfers $ 270,896 $ 36,104 $ 271,839 2,015,590 (1,387,998) Ending Balance 12/31/2014 $ 307,000 899,431 542,735 2,051,694 (1,387,998) 1,206,431 1,754,291 5,911 6,092,799 43,651 457,728 21,687,374 324,640 864,135 1,173,594 - 1,981,884 146,175 (46,652) 32,689,942 520,377 1,275,211 (755,767) (28,582) (2,883,970) (193,041) (4,211,029) (312,397) 18,939 (661,164) (30,035) - (1,269,139) (106,757) 32,473 (9,781,069) (670,812) 51,412 1,760,202 6,594,178 22,876,149 1,173,594 2,081,407 34,485,530 (784,349) (3,077,011) (4,504,487) (691,199) (1,343,423) (10,400,469) 22,908,873 (150,435) 1,326,623 24,085,061 $ 23,451,608 $ 1,901,259 $ (61,375) $ 25,291,492 Bonds outstanding at December 31, 2015 and 2014 are comprised of the following: Interest Issue Final Original Description of Issue Rate Date Maturity Issue Principal Outstanding 2015 Water Revenue Refunding Capital Note, Series 2014 0.95% 7/29/2014 1/1/2016 $ 809,000 $ Compensated Absences Payable (23) 67,508 Principal Outstanding 2014 $ 416,000 61,600 $ 67,508 $ 477,600 Page 125 of 418 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • WATERLOO WATER WORKS NOTES TO BASIC FINANCIAL STATEMENTS DECEMBER 31, 2015 AND 2014 NOTE 5 LONG-TERM DEBT (CONTINUED) A summary of long-term debt activity for the year ended December 31, 2015 and 2014 is as follows: Description Beginning Ending Balance Retirements/ Balance Due Within 1/1/2015 Additions Refunded 12/31/2015 One Year Water Revenue Capital Loan Note, Series 2014 $ 416,000 $ - $ 416,000 $ - $ - Compensated Absences 61,600 120,260 114,352 67,508 67,508 Total Debt $ 477,600 $ 120,260 $ 530,352 $ 67,508 $ 67,508 Description Beginning Ending Balance Retirements/ Balance Due Within 1/1/2014 Additions Refunded 12/31/2014 One Year Water Revenue Capital Loan Note, Series 2007 $ 1,125,000 $ - $ 1,125,000 $ $ Water Revenue Capital Loan Note, Series 2014 809,000 393,000 416,000 Bond Premium (6,392) (6,392) Compensated Absences 51,918 139,843 130,161 61,600 61,600 Total Debt $ 1,170,526 $ 948,843 $ 1,641,769 $ 477,600 $ 61,600 Debt indentures required that certain covenants relating to the maintenance and efficiency of the operating system, the rate structure, restrictions on borrowings, leasing or disposition of assets and minimum insurance coverage be adhered to. During 2015 and 2014, the Water Works was in compliance with required covenants. NOTE 6 DEFINED BENEFIT PENSION PLANS The Water Works contributes to the Waterloo Water Works Pension Plan (WWW Plan) and the Iowa Public Employees' Retirement System (IPERS). Waterloo Water Works Pension Plan Plan Description: The Waterloo Water Works Pension Plan is a single -employer defined benefit plan administered by the Pension Committee of Waterloo Water Works. The WWW Plan provides retirement benefits to plan members and beneficiaries. Cost -of -living adjustments are provided to members and beneficiaries at the discretion of the Committee. The WWW Plan does not issue a stand-alone financial report. The actuarial report on the WWW Plan is held at the Water Works' office. (24) Page 126 of 418 WATERLOO WATER WORKS NOTES TO BASIC FINANCIAL STATEMENTS DECEMBER 31, 2015 AND 2014 NOTE 6 DEFINED BENEFIT PENSION PLANS (CONTINUED) Waterloo Water Works Pension Plan (Continued) Benefits Provided: The WWW Plan provides retirement benefits to plan members and their beneficiaries. Retirement benefits are calculated using the highest three consecutive years of pensionable earnings during the last ten years of employment. The accrued benefit is determined to be 60% of average compensation, reduced if years of service is less than thirty years. Normal retirement age is 65. Married members may receive a benefit for life; however, members are required by law to receive a reduced qualified joint and survivor benefit, unless formally elected otherwise. In no event shall pensionable earnings exceed the limitation specified in Section 401(a)(17) of the Internal Revenue Code. At December 31, the following employees were covered by the WWW Plan: Inactive Plan Members and Beneficiaries Currently Receiving Benefits Inactive Plan Members Entitled to but not Yet Receiving Benefits Active Plan Members 2015 32 4 17 Total Members 53 Contributions: The contribution requirements of the Plan members (employees) and the Water Works are established and may be amended by the Water Works. Mandatory contributions to the plan are equal to the IPERS rate effective January 1 of the previous year. Prior to 2010, plan members contributions were not required and the Water Works made all the required contributions. Beginning January 1, 2010, plan members were required to contribute one-third of the full contribution rate of 4.1% and the Water Works paid the rest of the required contribution. As of January 1, 2011, plan members were required to contribute two-thirds of the full contribution. As of January 1, 2011, plan members were required to contribute two-thirds of the full contribution rate of 4.3% and beginning January 1, 2012, plan members were required to contribute all of the mandatory contributions. The vesting period also changed from 12 years to 4 years as of January 1, 2010. Net Pension Liability: The Water Works' net pension liability was measured as of December 31, 2015, and the total pension liability used to calculate the net pension liability was determined by an actuarial valuation as of that date. The total pension liability in the December 31, 2015 was determined using the following actuarial assumptions, applied to all periods included in the measurement: Rate of Inflation Rates of Salary Increases Long -Term Investment Rate of Return 2.50% Per Annum 3.00% Per Annum 8.00%, Compounded Annually, Net of Investment Expenses (25) Page 127 of 418 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • WATERLOO WATER WORKS NOTES TO BASIC FINANCIAL STATEMENTS DECEMBER 31, 2015 AND 2014 NOTE 6 DEFINED BENEFIT PENSION PLANS (CONTINUED) Waterloo Water Works Pension Plan (Continued) The actuarial assumptions used in the December 31, 2015 valuation were based on the results of an actuarial experience study for the period January 1, 2015 through December 31, 2015. In addition, mortality rates were based on 2016 IRS Combined Mortality Table as appropriate. The long-term expected rate of return on WWW Plan investments was determined using a building-block method in which expected future real rates of return (expected returns, net of pension plan investment expense and inflation) are developed for each major asset class. These expected future real rates of return are combined to produce the long-term expected rate of return by weighting the expected future real rates of return by the target asset allocation percentage and by adding expected inflation. Best estimates of arithmetic real rates of return for each major asset class included in the WWW Plan's target asset allocation as of December 31, 2015 are summarized in the following table: Long -Term Expected Asset Class Target Allocation Real Rate of Return Cash and Fixed Income 7% 2.50% Equity Large Cap 60% 5.50% Equity Mid Cap 20% 6.00% Equity Small Cap 11% 6.00% Real Estate 2% 5.00% Cash 0% 0.00% Total 100% Discount Rate: The discount rate used to measure the total pension liability was 8.00%. The projection of cash flows used to determine the discount rate assumed that WWW Plan member contributions will be made at the current contribution rate and that contributions will be made at rates equal to the differences between actuarially determined contribution rates and the member rate. Based on those assumptions the WWW Plan's fiduciary net position was projected to be available to make all projected future benefit payments of current plan members. Therefore, the long-term expected rate of return on pension plan investments was applied to all periods of projected benefit. (26) Page 128 of 418 WATERLOO WATER WORKS NOTES TO BASIC FINANCIAL STATEMENTS DECEMBER 31, 2015 AND 2014 NOTE 6 DEFINED BENEFIT PENSION PLANS (CONTINUED) Waterloo Water Works Pension Plan (Continued) Changes in Water Works' Net Pension Liability: Changes in the Water Works' net pension liability for the year ended December 31, 2015 were as follows: Balance at Beginning of Year Changes for the Year: Service Cost Interest Difference Between Expected and Actual Experience Changes in Assumptions Contributions -Employer Contributions -Member Net Investment Income of Employee Contributions Balance at End of Year Total Plan Fiduciary Net Pension Net Pension Liability Position Liability $ 7,800,622 $ 5,241,322 $ 2,559,300 53,008 607,558 (28, 037) 12,600 (518,306) $ 7,927,445 53,008 607,558 - (28,037) - 12,600 481,000 (481, 000) 59,043 (59,043) (157,690) 157,690 (518, 306) - $ 5,105,369 $ 2,822,076 Sensitivity of the Net Pension Liability to Changes in the Discount Rate. The following presents the net pension liability calculated using the discount rate of 8.00%, as well as what the net pension liability would be if it were calculated using a discount rate that is 1% lower, or 1% higher than the current rate: 1% Decrease 7.00% Discount Rate 8.00% 1% Increase 9.00% Net Pension Liability $ 3,543,475 $ 2,822,076 $ 2,160,852 Net Pension Liabilities, Pension Expense, and Deferred Outflows of Resources, and Deferred Inflows of Resources Related to Pensions At December 31, 2015, the Water Works' recognized pension expense of $291,775. At December 31, 2015, the Water Works' reported deferred outflows of resources and deferred inflows of resources related to pensions from the following sources: Deferred Outflows of Resources Differences Between Expected and Actual Experience $ - $ 18,691 Changes in Assumptions 8,400 Net Difference Between Projected and Actual Earnings on Pension Plan Investments 462,294 $ 470,694 Deferred Inflows of Resources (27) $ 18,691 Page 129 of 418 • • WATERLOO WATER WORKS • NOTES TO BASIC FINANCIAL STATEMENTS DECEMBER 31, 2015 AND 2014 0 • NOTE 6 DEFINED BENEFIT PENSION PLANS (CONTINUED) • Net Pension Liabilities, Pension Expense, and Deferred Outflows of Resources, and • Deferred Inflows of Resources Related to Pensions (Continued) • Amounts reported as deferred outflows of resources and deferred inflows or resources will be recognized in pension expense as follows: • Year Ending Pension December 31 Expense Amount • 2017 $ 110,428 • 2018 110,428 2019 115,573 • 2020 115,573 Total $ 452,002 • Iowa Public Employees' Retirement System (IPERS) • Plan Description: IPERS membership is mandatory for employees of the Water Works, except for those covered by another retirement system. Employees of the Water Works are • provided with pensions through a cost-sharing multiple employer defined benefit pension plan administered by Iowa Public Employees' Retirement System (IPERS). IPERS issues a • stand-alone financial report which is available to the public by mail at 7401 Register Drive P.O. Box 9117, Des Moines, IA 60306-9117 or at www.ipers.com. • IPERS benefits are established under Iowa Code chapter 97B and the administrative rules • thereunder. Chapter 97B and the administrative rules are the official plan documents. The following brief description is provided for general informational purposes only. Refer to the • plan documents for more information. • Pension Benefits: A regular member may retire at normal retirement age and receive monthly benefits without an early-retirement reduction. Normal retirement age is age 65, any • time after reaching age 62 with 20 or more years of covered employment, or when the member's years of service plus the members age at the last birthday equals or exceeds 88, • whichever comes first. These qualifications must be met on the member's first month of entitlement to benefits. Members cannot begin receiving retirement before age 55. The • formula used to calculate a Regular member's monthly IPERS benefit includes: • A multiplier (based on years of service) • • The member's highest five-year average salary. (For members with service before • June 30, 2012, the highest three-year average salary as of that date will be used if it is greater than the highest five-year salary.) • If a member retires before normal retirement age, the member's monthly retirement benefit will be permanently reduced by an early-retirement reduction. The early-retirement reduction • is calculated differently for service earned before and after July 1, 2012. For service earned before July 1, 2012, the reduction is 0.25% for each month that the member receives • benefits before the member's earliest normal retirement are. For service earned starting July 1, 2012, the reduction is 0.50% for each month that the member receives benefits • before age 65. • • • (28) Page 130 of 418 WATERLOO WATER WORKS NOTES TO BASIC FINANCIAL STATEMENTS DECEMBER 31, 2015 AND 2014 NOTE 6 DEFINED BENEFIT PENSION PLANS (CONTINUED) Iowa Public Employees Retirement System (IPERS) (Continued) Pension Benefits (Continued): Generally once a member selects a benefit option, a monthly benefit is calculated and remains the same for the rest of the member's lifetime. However, to combat the effects of inflation, retirees who began receiving benefits prior to July 1990 receive a guaranteed dividend with their regular November benefit payments. Disability and Death Benefits: A vested member who is awarded federal Social Security disability or Railroad Retirement disability benefits is eligible to claim IPERS benefits regardless of age. Disability benefits are not reduced for early retirement. If a member dies before retirement, the member's beneficiary will receive a lifetime annuity or a lump -sum payment equal to the present actuarial value of the member's accrued benefit or calculated with a set formula, whichever is greater. When a member dies after retirement, death benefits depend on the benefit option the member selected at retirement. Contributions: Contribution rates are established by (PERS following the annual actuarial valuation, which applies IPERS' Contribution Rate Funding Policy and Actuarial Amortization Method. Statute limits the amount rates can increase or decrease each year to 1 percentage point. IPERS Contribution Rate Funding Policy requires the actuarial contribution rate be determined using the "entry age normal" actuarial cost method and the actuarial assumptions and the methods approved by the IPERS Investment Board. The actuarial contribution rate covers normal cost plus the unfunded actuarial liability payment based on a 30 -year amortization period. The payment to amortize the unfunded actuarial liability is determined as a level percentage of payroll based on the Actuarial Amortization Method adopted by the Investment Board. In 2015, pursuant to the required rate, Regular members contributed 5.95% of covered payroll and the Water Works contributed 8.93% of covered payroll for a total rate of 14.88%. The Water Works' Contributions to IPERS for the year ended December 31, 2015 were $90,911. At December 31, 2015, the Water Works' liability for its proportionate share of the net pension liability totaled $706,956. The net pension liability was measured as of June 30, 2015, and the total pension liability used to calculate the net pension liability was determined by an actuarial valuation as of that date. The Water Works' proportion of the net pension liability was based on the Water Works' share of contributions to the pension plan relative to the contributions of all IPERS participating employers. At June 30, 2015, the Water Works' collective proportion was .014220%, which was an increase of .001272% from its proportion measured as of June 30, 2014. (29) Page 131 of 418 • • • • • • Iowa Public Employees Retirement System (IPERS) (Continued) • For the year ended December 31, 2015, the Water Works recognized pension expense of • $90,305. At December 31, 2015, the Water Works reported deferred outflows of resources and deferred inflows of resources related to pensions from the following sources: WATERLOO WATER WORKS NOTES TO BASIC FINANCIAL STATEMENTS DECEMBER 31, 2015 AND 2014 NOTE 6 DEFINED BENEFIT PENSION PLANS (CONTINUED) • Deferred Outflows Deferred Inflows • • • • • • • • • of Resources of Resources Differences Between Expected and Actual Experience $ 10,681 $ Changes in Assumptions 19,464 Net Difference Between Projected and Actual Earnings on Pension Plan Investments Changes in Proportion and Differences Between Water Works Contributions and Proportionate Share of Contributions 113,377 Differences Between Actual and Proportionate Share of Employee Contributions Water Works Contributions Subsequent to the Measurement Date 55,000 58,837 $ 198,522 $ 58,837 • $55,000 reported as deferred outflows of resources related to pensions resulting from the Water Works contributions subsequent to the measurement date will be recognized as a • reduction of the net pension liability in the year ended December 31, 2015. Other amounts reported as deferred outflows of resources and deferred inflows of resources related to • pensions will be recognized in pension expense as follows: • • • • • • • • • • • Year Ending Pension June 30, Expense Amount 2017 $ 11,037 2018 11,037 2019 11,037 2020 47,839 2021 3,735 Total $ 84,685 There were no non -employer contributing entities at (PERS. (30) Page 132 of 418 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • WATERLOO WATER WORKS NOTES TO BASIC FINANCIAL STATEMENTS DECEMBER 31, 2015 AND 2014 NOTE 6 DEFINED BENEFIT PENSION PLANS (CONTINUED) Iowa Public Employees Retirement System (IPERS) (Continued) Actuarial Assumptions: The total pension liability in the June 30, 2015 actuarial valuation was determined using the following actuarial assumptions, applied to all periods included in the measurements: Rate of Inflation 3.00% Per Annum (Effective June 30, 2014) Rates of Salary Increases 4.00%-17.00% Per Annum (Effective June 30, 2010) Depending on Years of Service Long -Term Investment Rate of Return 7.50%, Compounded Annually, Net of (Effective June 30, 1996) Investment Expenses. The actuarial assumptions used in the December 31, 2014 valuation were results of actuarial experience studies with dates corresponding to those listed Mortality rates were based on the RP -2000 Mortality Table for Males or appropriate, with adjustments for mortality improvements based on Scale AA. based on the above. Females, as The long-term expected rate of return on pension plan investments was determined using a building-block method in which best -estimate ranges of expected future real rates (expected returns, net of pension plan investment expense and inflation) are developed for each major asset class. These ranges are combined to produce the long-term expected rate of return by weighting the expected future real rates of return by the target asset allocation percentage and by adding expected inflation. The target allocation and best estimates of arithmetic real rates of return for each major asset class are summarized in the following table: Long -Term Expected Asset Class Asset Allocation Real Rate of Return Core Plus Fixed Income Domestic Equity International Equity Private Equity/Debt Real Estate Credit Opportunities US TIPS Other Real Assets Cash Total (31) 28% 24% 16% 11% 8% 2.04% 6.29% 6.75% 11.32% 3.48% 3.63% 1.91% 6.24% (0.71) Page 133 of 418 • • WATERLOO WATER WORKS • NOTES TO BASIC FINANCIAL STATEMENTS DECEMBER 31, 2015 AND 2014 • • NOTE 6 DEFINED BENEFIT PENSION PLANS (CONTINUED) • Iowa Public Employees Retirement System (IPERS) (Continued) • Discount Rate: The discount rate used to measure the total pension liability was 7.5%. The • projection of cash flows used to determine the discount rate assumed that employee contributions will be made at the contractually required rate and that contributions from the • Water Works will be made at contractually required rates, actuarially determined. Based on those assumptions, the pension plan's fiduciary net position was projected to be available to • make all projected future benefit payments of current active and inactive employees. Therefore, the long-term rate of return on pension plan investments was applied to all • periods of projected benefit payments to determine the total pension liability. • Sensitivity of the Water Works' Proportionate Share of the Net Pension Liability to Changes in the Discount Rate: The following presents the Water Works' proportionate share of the • net pension liability calculated using the discount rate of 7.5%, as well as what the Water Works' proportionate share of the net pension liability would be if it were calculated using a • discount rate that is 1% lower (6.5%) or 1% higher (8.5%) than the current rate. • 1% Discount 1% Decrease Rate Increase • 6.50% 7.50% 8.50% Water Work's Proportionate Share of • the Net Pension Liability $ 1,237,753 $ 706,954 $ 258,925 • Pension Plan Fiduciary Net Position: Detailed information about the pension plan's fiduciary • net position is available in the separately issued IPERS financial report which is available on IPERS' website www.ipers.orq. • Payables to the Pension Plan: At December 31, 2015, the Water Works reported payables • to the defined benefit pension plan of $7,043 for legally required employee contributions which had been withheld from employee wages but not yet remitted to (PERS. • • NOTE 7 PROPERTY UNDER LEASE AGREEMENTS • The Water Works is the lessor of space on towers under various operating lease agreements. The lease agreements expire at various times through 2018. Current monthly • rent income is approximately $13,000 per month. • • • • • • (32) • Page 134 of 418 • WATERLOO WATER WORKS • NOTES TO BASIC FINANCIAL STATEMENTS DECEMBER 31, 2015 AND 2014 • • NOTE 7 PROPERTY UNDER LEASE AGREEMENTS (CONTINUED) • At December 31, 2015 future minimum lease payments receivable under the non -cancelable • operating leases are as follows: • Year Ending December 31, Amount 2016 $ 139,938 2017 68,438 2018 62,735 • 2019 41,063 • Total $ 312,174 • NOTE 8 RELATED PARTY TRANSACTIONS • The Water Works provides customer file maintenance, meter reading, billing and collecting • services for the City of Waterloo's (City) Sanitation (Garbage) and Sanitary Sewer Enterprise Funds and keeps 1% of cash collected as a service fee. During 2015 and 2014, • the Water Works recorded $118,504 and $124,590, respectively, as City service fees and forwarded approximately $11,500,000 and $12,600,000 during 2015 and 2014, respectively, • to the City. As of December 31, 2015 and 2014, the Water Works' payables to the City were $962,736 and $1,186,475, for garbage, sewer and storm water collections, respectively. The • Water Works pays office expenses (data processing charges, postage and other expenses of the billing cycle) and passes approximately one-half of those costs on to the City. During • 2015 and 2014, the Water Works received approximately $72,000 and $75,000, respectively, from the City which reduced office expenses. • The Water Works also provides metered and unmetered water to the City at no charge. • Metered water furnished to the City is valued at equivalent sales rates and is included in the financial statements as water sales revenue and water services contributed to the City of • Waterloo. During the years ended December 31, 2015 and 2014, the Water Works provided metered water to the City valued at approximately $350,000 and $270,000, respectively. • • NOTE 9 RISK MANAGEMENT • The Water Works is exposed to various risks of Toss related to torts; theft of, damage to, or destruction of assets; business interruption; error or omissions; employee's injuries and • illnesses; or natural disasters. Commercial insurance coverage is purchased for claims arising from such matters. Settled claims have not exceeded this commercial coverage in • any of the three preceding years. • • • • • (33) Page 135 of 418 • • WATERLOO WATER WORKS • NOTES TO BASIC FINANCIAL STATEMENTS DECEMBER 31, 2015 AND 2014 • • NOTE 10 COMMITMENTS • The Water Works began working on water main extension projects and other various • projects. As of December 31, 2015, the Water Works expects the remaining costs of the existing contracts to be $109,598. • • NOTE 11 PRIOR PERIOD ADJUSTMENT • During fiscal year 2015, the Water Works adopted GASB Statement No. 68, Accounting and Financial Reporting for Pensions, and the related GASB Statement No. 71, Pension • Transition for Contributions Made Subsequent to the Measurement Date—an Amendment of GASB Statement No. 68. As a result, the Water Works' net position as of January 1, 2015 • has been restated to reflect the recognition of the Water Works' proportionate share of the Iowa Public Employees' Retirement System as well as the net pension liability of the • Waterloo Water Works Pension Plan. Information for the Waterloo Water Works Pension • Plan was not available for periods prior to December 31, 2015. Net Position - January 1, 2015, as Previously Reported $ 31,580,863 • Cumulative Effect of the Application of GASB 68, Net Pension Liability (3,074,386) • Cumulative Effect of the Application of GASB 71, Deferred Oufflows of Resources for the Water Works Contributions Made to the Plan • During the First Half of the Measurement Period, from July 1, 2014 to December 31, 2014 (52,094) • Net Position - January 1, 2015, as Restated $ 28,454,383 • • • • • • • • • • • • • • (34) Page 136 of 418 REQUIRED SUPPLEMENTARY INFORMATION Page 137 of 418 WATERLOO WATER WORKS REQUIRED SUPPLEMENTARY INFORMATION SCHEDULE OF EMPLOYER CONTRIBUTIONS FOR WATERLOO WATER WORKS PENSION PLAN LAST NINE FISCAL YEARS 2015 2014 2013 2012 2011 2010 2009 2008 2007 Actuarially Determined Contribution $ 475,911 $ 481,861 $ 480,199 $ 423,689 $ 383,404 $ 357,677 $ 379,444 $ 281,460 $ 219,249 Contributions in Relation to Actuarially Determined contribution 518,306 570,419 538,658 473,114 445,212 396,550 379,444 505,000 205,059 Contribution Deficiency (Excess) (42,395) (88,558) (58,459) (49,425) (61,808) (38,873) (223,540) 14,190 Covered Payroll $ 1,045,603 $ 1,064,651 $ 1,100,185 $ 1,105,893 $ 1,248,200 $ 1,306,209 $ 1,374,782 $ 1,356,797 $ 1,263,173 Contributions as a Percentage of Covered Payroll 49.6% 53.6% 49.0% 42.8% 35.7% 30.4% 27.6% 37.2% 16.2% Additional years will be added going forward as information becomes available. (35) Page 138 of 418 WATERLOO WATER WORKS REQUIRED SUPPLEMENTARY INFORMATION SCHEDULE OF CHANGES IN NET PENSION LIABILITY AND RELATED RATIOS FOR WATERLOO WATER WORKS PENSION PLAN Total Pension Liability Service Cost $ 53,008 Interest 607,558 Difference Between Expected and Actual Experience (28,037) Changes in Assumptions 12,600 Benefit Payments Including Refunds (518,306) Change in Total Pension Liability 126,823 Total Pension Liability - Beginning of Year 7,800,622 Total Pension Liability - End of Year 7,927,445 Plan Fiduciary Net Position Contributions - Employer 481,000 Contributions - Member 59,043 Contributions - Nonemployer Contributing Member Net Investment Income (157,690) Benefit Payments Including Refunds (518,306) Administrative Expense - Change in Plan Fiduciary Net Position (135,953) Plan Fiduciary Net Position - Beginning of Year 5,241,322 Plan Fiduciary Net Position - End of Year 5,105,369 Net Pension Liability - End of Year $ 2,822,076 Plan Fiduciary Net Position as a % of Total 64.4% Pension Liability Covered Payroll $ 1,045,603 Net Pension Liability as a % of Covered Payroll 269.9% Additional years will be added going forward as information becomes available. (36) Page 139 of 418 • • • • • • Note 1: Valuation Date: Actuarially determined contributions rates are calculated as of December 31 of the current fiscal year. • • • • • • • • • • • • • • • • • • • • • • • • • • WATERLOO WATER WORKS NOTES TO REQUIRED SUPPLEMENTARY INFORMATION FOR WATERLOO WATER WORKS PENSION PLAN FOR THE YEAR ENDED DECEMBER 31, 2015 Note 2: Methods and Assumptions Used to Determine Contribution Rates Actuarial Cost Method Entry Age Cost Method Amortization Method Level Dollar Remaining Amortization Period 20 Years Asset Valuation Method Market Value of Assets Inflation 2.50% Annual Pay Increases 3.00% Investment Rate of Return 8.00% Retirement Age 100% at age 62 Mortality Rates 2016 IRS Combined Mortality (37) Page 140 of 418 WATERLOO WATER WORKS REQUIRED SUPPLEMENTARY INFORMATION (PERS SCHEDULE OF THE WATER WORKS' PROPORTIONATE SHARE OF THE NET PENSION LIABILITY Water Work's Proportion of the Net Pension Liability: Water Work's Total Proportionate Share of the Net Pension Liability Water Work's Covered -Employee Payroll Water Work's Proportionate Share of the Net Pension Liability as a Percentage of its Covered -Employee Payroll (PERS' Net Position as a Percentage of the Total Pension Liability Measurement Date June 30, 2015 2014 0.014220% 0.012797% $ 706,956 $ 524,011 $ 980,325 $ 864,591 72% 61% 85.19% 87.61% Additional years will be added going forward as information becomes available. (38) Page 141 of 418 WATERLOO WATER WORKS REQUIRED SUPPLEMENTARY INFORMATION (PERS SCHEDULE OF WATER WORKS CONTRIBUTIONS Fiscal Year Ended December 31, 2015 2014 2013 2012 2011 2010 Statutorily Required Contribution $ 90,911 $ 79,066 $ 70,659 $ 56,189 $ 43,676 $ 35,136 Contributions in Relation to the Statutorily Required Contribution (90,911) (79,066) (70,659) (56,189) (43,676) (35,136) Contribution Deficiency (Excess) $ - $ $ - $ - $ $ Water Works' Covered -Employee Payroll $ 1,018,040 $ 885,398 $ 791,254 $ 648,085 $ 541,214 $ 505,554 Contributions as a Percentage of Covered -Employee Payroll 8.93% 8.93% 8.93% 8.67% 8.07% 6.95% Additional years will be added going forward as information becomes available. (39) Page 142 of 418 SUPPLEMENTARY INFORMATION Page 143 of 418 WATERLOO WATER WORKS SUPPLEMENTARY INFORMATION STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN NET POSITION BUDGET AND ACTUAL (CASH BASIS) YEAR ENDED DECEMBER 31, 2015 OPERATING REVENUES Water Sales Fire Protection Total Operating Revenue OPERATING EXPENSES Salaries and Benefits Contractual Services Commodities Total Operating Expenditures OPERATING INCOME (LOSS) NON-OPERATING INCOME (LOSS) Other Sales and Services Interest Income Interest Expense Amortization Billboard and Antenna Rent Total Non -Operating Income (Loss) Original Budget $ 8,492,500 99,000 8,591,500 3,482,180 1,030,850 6,726,395 11, 239,425 (2,647,925) 420,000 22,000 (3,952) (421, 000) 118,000 135,048 Final Budget 2015 Actual Cash Basis Variance with Final Budget Over (Under) $ 8,492,500 $ 8,442,683 $ (49,817) 99,000 106,421 7,421 8,591,500 8,549,104 (42,396) 3,482,180 3,426,297 (55,883) 1,030,850 919,880 (110,970) 6,726,395 2,989,223 (3,737,172) 11,239,425 7,335,400 (3,904,025) (2,647,925) 1,213,704 3,861,629 420,000 22,000 (3,952) (421,000) 118,000 135,048 Income (Loss) Before Contributions and Transfers (2,512,877) (2,512,877) CAPITAL CONTRIBUTIONS Capital Contributions 8,000 8,000 CHANGE IN FUND BALANCE Fund Balance - Beginning of Year FUND BALANCE - END OF YEAR (2,504,877) 4,191,482 (2,504,877) 4,191,482 $ 1,686,605 $ 1,686,605 (40) 468,411 23,125 (3,952) (416,000) 162,584 234,168 1,447, 872 1,447, 872 4,191,482 48,411 1,125 5,000 44,584 99,120 3,960,749 (8,000) 3,952,749 $ 5,639,354 $ 3,952,749 Page 144 of 418 WATERLOO WATER WORKS NOTES TO SUPPLEMENTARY INFORMATION DECEMBER 31, 2015 AND 2014 NOTE 1 BUDGETARY INFORMATION In accordance with the Code of Iowa, the Water Works annually adopts a budget on the cash basis following required public notice and hearing. The annual budget may be amended during the year utilizing similar statutorily prescribed procedures. Encumbrances are not recognized on the cash basis budget and appropriations lapse at year end. (41) Page 145 of 418 OTHER REPORTS SECTION Page 146 of 418 • • • • • • • • 8 CliftonLarsonAllen CliftonLarsonAllen LL P CLAconnect.com INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS • • Board of Trustees Waterloo Water Works • Waterloo, Iowa • We have audited, in accordance with the auditing standards generally accepted in the United States of • America and the standards applicable to financial audits contained in Govemment Auditing Standards • issued by the Comptroller General of the United States, the financial statements Waterloo Water Works (Water Works), a component unit of the City of Waterloo, Iowa as of and for the year ended • December 31, 2015, and the related notes to the financial statements, which collectively comprise Waterloo Water Works' basic financial statements and have issued our report thereon dated • December 19, 2016. • • • • • • • • • • • • • • • • Internal Control Over Financial Reporting In planning and performing our audit of the financial statements, we considered the Waterloo Water Works' internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the Water Works' internal control. Accordingly, we do not express an opinion on the effectiveness of the Water Works' internal control. A deficiency in intemal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of Water Works' financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is Tess severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and therefore, material weaknesses or significant deficiencies may exist that were not identified. We did identify certain deficiencies in internal control, described as items 2015-001 through 2015-004 in the accompanying schedule of findings and responses, that we consider to be material weaknesses. 1 A member of 0 International Nexia (42) Page 147 of 418 • • • • • Board of Trustees Waterloo Water Works Compliance and Other Matters • As part of obtaining reasonable assurance about whether Waterloo Water Works' financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of • laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on • compliance with those provisions was not an objective of our audit, and accordingly, we do not express • such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Govemment Auditing Standards. • Comments involving statutory and other legal matters about the Water Works' operations for the year • ended December 31, 2015 are based exclusively on knowledge obtained from procedures performed during our audit of the financial statements of the Water Works. Since our audit was based on tests and • samples, not all transactions that might have had an impact on the comments were necessarily audited. The comments involving statutory and other legal matters are not intended to constitute legal • interpretations of those statutes. • Responses to Findings Waterloo Water Works' responses to the findings identified in our audit are described in the • accompanying schedule of findings and responses. Waterloo Water Works' responses were not subjected to the auditing procedures applied in the audit of the financial statements and, accordingly, • we express no opinion on the responses. • Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and • compliance and the results of that testing, and not to provide an opinion on the effectiveness of the Water Works' internal control or on compliance. This report is an integral part of an audit performed in • accordance with Government Auditing Standards in considering the Water Works' internal control and compliance. Accordingly, this communication is not suitable for any other purpose. • • • LLQ • • December 19, 2016 • • • • • • • • CliftonLarsonAllen LLP Cedar Rapids, Iowa (43) Page 148 of 418 WATERLOO WATER WORKS SCHEDULE OF FINDINGS AND RESPONSES YEAR ENDED DECEMBER 31, 2015 PART I: SUMMARY OF AUDITORS' RESULTS (a) An unmodified opinion was issued on the financial statements. (b) Material weaknesses in internal control over financial reporting were disclosed by the audit of the financial statements. (c) No instances of noncompliance material to the basic financial statements of Waterloo Water Works were disclosed during the audit. (44) Page 149 of 418 • • WATERLOO WATER WORKS • SCHEDULE OF FINDINGS AND RESPONSES YEAR ENDED DECEMBER 31, 2015 • • PART II: FINDINGS RELATED TO THE BASIC FINANCIAL STATEMENTS INTERNAL CONTROL DEFICIENCIES: • FINDING 2015-001 ANNUAL FINANCIAL REPORTING UNDER GENERALLY ACCEPTED • ACCOUNTING PRINCIPLES (GAAP) • Condition: Management is responsible for establishing and maintaining internal controls and for the fair presentation of the financial statements including the related • disclosures, in conformity with U.S. generally accepted accounting principles (GAAP). • Criteria: The Water Works does not have an internal control policy in place over annual • financial reporting that would enable management to prepare its annual financial statements and related footnote disclosures are complete and presented in • accordance with GAAP. Context: Management has informed us that they do not have an internal control policy in • place over the annual financial reporting and that they do not have the necessary staff capacity to prepare the annual financial statements including footnote • disclosures. • Effect: The potential exists that a material misstatement of the annual financial statements could occur and not be prevented or detected by the Water Works' • internal controls. • Cause: The Water Works relies on the audit firm to prepare the annual financial statements and related footnote disclosures. However, they have reviewed and • approved the annual financial statements and the related footnote disclosures. • Recommendation: Management should continue to evaluate their internal staff capacity to determine if an internal control policy over the annual financial reporting is • beneficial. CORRECTIVE ACTION PLAN (CAP): • Explanation of Disagreement with Audit Findings • There is no disagreement with the audit finding. • Actions Planned in Response to Finding: The Water Works will continue to engage the audit firm to prepare the annual financial • statements. However, the General Manager and the Office Manager will review a draft of the statements and related note disclosures. • Official Responsible for Ensuring CAP: • Dennis Clark, General Manager is the official responsible for ensuring corrective action of the deficiency. • Planned Completion Date for CAP: • December 31, 2016 Plan to Monitor Completion of CAP: • The board of trustees will be monitoring this corrective action plan. • • (45) • Page 150 of 418 • • WATERLOO WATER WORKS • SCHEDULE OF FINDINGS AND RESPONSES YEAR ENDED DECEMBER 31, 2015 • • PART II: FINDINGS RELATED TO THE BASIC FINANCIAL STATEMENTS (CONTINUED) FINDING 2015-002 MATERIAL AUDIT ADJUSTMENTS • Condition: The audit firm identified, and Water Works posted to its general ledger • accounts, certain financial statement misstatements. Criteria: Water Works should have controls in place to prevent, or detect and correct, a material misstatement in the financial statements in a timely manner. • Context: Water Works has reviewed and approved all proposed audit adjustments and posted them to the general ledger. • Effect: The potential exists that a material misstatement could be present in the • financial statements and not be prevented, or detected and corrected, by the Water Works' internal controls. • Cause: The Water Works' controls were not adequate to ensure that all accounts • were adjusted to their appropriate year end balances in accordance with GAAP. • Recommendation: We recommend that the Water Works continue to provide training to • accounting staff and continue to evaluate its internal control processes to determine if additional internal control procedures should be implemented to • ensure that accounts are adjusted to their appropriate year end balances in accordance with GAAP. • CORRECTIVE ACTION PLAN (CAP): • Explanation of Disagreement with Audit Finding: • There is no disagreement with the audit finding. • Actions Planned in Response to Finding: • Water Works will continue to provide training for staff in the accounting department. Official Responsible for Ensuring CAP: • Dennis Clark, General Manager is the official responsible for ensuring corrective action of the • deficiency. Planned Completion Date for CAP: • December 31, 2016 Plan to Monitor Completion of CAP: • The board of trustees will be monitoring this corrective action plan. • • • • (46) • Page 151 of 418 • • • • WATERLOO WATER WORKS SCHEDULE OF FINDINGS AND RESPONSES YEAR ENDED DECEMBER 31, 2015 • PART II: FINDINGS RELATED TO THE BASIC FINANCIAL STATEMENTS (CONTINUED) • FINDING 2015-003 MISSING SUPPORT FOR JOURNAL ENTRIES Condition: During testing of selected journal entries it was noted that not all journal entries • contained proper supporting documentation. • Criteria: The Water Works should develop procedures to ensure proper supporting documentation is retained for all journal entries in addition to the review of journal • entries. • Context: The Water Works could not locate supporting documentation for one of the five • journal entries which were selected for testing. • Effect: The potential exists that a material misstatement could occur in the financial statements and not be prevented or detected by the Water Works' internal • controls. • Cause: The Water Works does not have proper procedures in place to ensure documentation is retained for all adjusting journal entries. • Recommendation: The Water Works should have procedures in place to ensure all supporting • documentation is retained. • CORRECTIVE ACTION PLAN (CAP): • Explanation of Disagreement with Audit Findings • There is no disagreement with the audit finding. • Actions Planned in Response to Finding: The Water Works will review and revise its procedures to ensure all supporting documentation • is retained. • Official Responsible for Ensuring CAP: Dennis Clark, General Manager is the official responsible for ensuring corrective action of the • deficiency. • Planned Completion Date for CAP: December 31, 2016 • Plan to Monitor Completion of CAP: • The board of trustees will be monitoring this corrective action plan. • • • • (47) • Page 152 of 418 • • WATERLOO WATER WORKS • SCHEDULE OF FINDINGS AND RESPONSES YEAR ENDED DECEMBER 31, 2015 • • PART II: FINDINGS RELATED TO THE BASIC FINANCIAL STATEMENTS (CONTINUED) • FINDING 2015-004 LACK OF REVIEW AND APPROVAL OF BANK RECONCILIATIONS • Condition: There was no review or approval on the monthly bank reconciliations. • Criteria: The Water Works should have controls in place to prevent or detect a material • misstatement in the financial statements in a timely manner. • Context: The Water Works did not have adequate internal controls over their bank reconciliation. • Effect: The potential exists that a material misstatement could occur in the financial • statements and not be prevented or detected by the Water Works' internal controls. • Cause: The Water Works does not have a review and approval process over its monthly • bank reconciliations. • Recommendation: The Water Works should have procedures in place for the review and authorization of monthly bank reconciliations. • CORRECTIVE ACTION PLAN (CAP): • Explanation of Disagreement with Audit Findings • There is no disagreement with the audit finding. • Actions Planned in Response to Finding: The Water Works will start to have the monthly bank reconciliations reviewed and approved by • an independent reviewer. • Official Responsible for Ensuring CAP: Dennis Clark, General Manager is the official responsible for ensuring corrective action of the • deficiency. • Planned Completion Date for CAP: December 31, 2016 • Plan to Monitor Completion of CAP: • The board of trustees will be monitoring this corrective action plan. • • • • • • (48) • Page 153 of 418 • • WATERLOO WATER WORKS • SCHEDULE OF FINDINGS AND RESPONSES YEAR ENDED DECEMBER 31, 2015 • • PART III: Other Findings Related to Required Statutory Reporting: • III -A-14 Certified Budget — No disbursements during the year ended December 31, 2015 • exceeded the amended certified budget amounts. • III -B-14 Questionable Disbursements — We noted no disbursements that fail to meet the requirements of public purpose as defined in an Attorney General's opinion dated • April 25, 1979. • III -C-14 Travel Expense — No disbursements of the Water Works money for travel expenses of • spouses of Water Works officials or employees were noted. III -D-14 Business Transactions — No transactions between the Water Works and Water Works' O officials or employees were noted. • III -E-14 Bond Coverage — Surety bond coverage of Water Works officials and employees is in accordance with statutory provisions. The amount of coverage should be reviewed • annually to insure that the coverage is adequate for current operations. • III -F-14 Revenue Notes — As of December 31, 2015, the Water Works was in compliance with funding and payment provisions of the revenue note resolutions. • III -J-14 Notice of Public Hearing for Public Improvements — The Water Works has published a O notice of public hearing for all public improvement projects, during 2015, as required by Chapters 26.12 and 362.3 and the Code of Iowa. • III -G-14 Board Minutes — No transactions were found that we believe should have been • approved in the board minutes but were not. • III -H-14 Deposits and Investments — No instances of noncompliance were noted with the deposit and investment provisions of Chapter 12B and 12C of the Code of Iowa and the Water • Works' investment policy. • III -1-14 Financial Condition — The Water Works did not have a deficit balance at December 31, 2015. • • • • • • • • • (49) • Page 154 of 418 CITY OF WATERLOO Council Communication Motion to approve Tobacco License for HAB Petroleum DBA BP Fuel, located at 127 Jefferson Street. City Council Meeting: 2/6/2017 Prepared: 2/1/2017 REVIEWERS: Department Reviewer Action Date Clerk Office Feich le, Ke y Approved 2/P20 /20 "/ ... 3:3 PM SUBJECT: Submitted by: Motion to approve Tobacco License for 1 -IAB Petroleum DBA BP Fuel, located at 127 Jefferson Street. Submitted By: Kelley Felchle, City Clerk Page 155 of 418 CITY OF WATERLOO Council Communication Motion to approve Exception to Burning Yard Waste Application submitted by Rebecca Abbas, 2048 Grand Blvd, to burn native prairie grass between March 1 and April 30, 2017. City Council Meeting: 2/6/2017 Prepared: 2/1/2017 REVIEWERS: Department Reviewer Action Date Clerk Office hie, Ke y Approved 2fl/203:33 PM SUBJECT: Submitted by: Motion to approve Exception to Burning Yard Waste Application submitted by Rebecca Abbas, 2048 Grand Blvd, to burn native prairie grass between March 1 and April 30, 2017. Submitted By: Kelley Felchle, City Clerk Page 156 of 418 CITY OF WATERLOO Council Communication 2017 Turf Maintenance Equipment. City Council Meeting: 2/6/2017 Prepared: 1/30/2017 REVIEWERS: Department Leisure Servic ATTACHMENTS: Description a B k i Tab SUBJECT: Reviewer Action Date Fluting, Paul Approved 1/30/2017 ... 10:5Q A.M era, 1..,eAnn Approved l/3l/20l / .. l2 26 PM Type Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING --No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of specifications, bid document, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct the City Clerk to read bids. Resolution awarding bids in the amount of $76,432.00 to Van Wall Equipment of Urbandale, Iowa, for the purchase of one (1) John Deere 2653B Utility Mower, one (1) John Deere TX Turf Gator, One (1) John Deere 2500B Greens Mower; and the amount of $63,803.00 to TurfWerks of Johnston, Iowa, for the purchase of one (1) Jacobsen HR700 wide area rough mower. Submitted by: Submitted By: JB Bolger, Golf & Downtown Area Maintenance Manager Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Background Information: Approve transactions as presented. These units were forecast and budgeted for in Golf Course Maintenance Equipment Capital Improvements Plan. $76,432.00- Van Wall Equipment $63,803.00- TurfWerks 415-37-4120-2113 $ 41,121.06 416-37-4120-2113 $ 99,113.94 The following trades are included in this transaction: 2006 John Deere 2653A $2,500.00 Van Wall 2007 John Deere 2500A $3,000.00 Van Wall Page 157 of 418 2010 Jacobsen R311 $7,000.00 Turfwerks Page 158 of 418 2017 Turf Maintenance Equipment NEW UNITS: Van Wall Equipment Turfwerks Jacobsen HR 700 Wide Area Rough Mower NB 70,803.00 John Deere 2653 B Utility Mower 31,121.00 NB John Deere TX Gator Utility Vehicle 9,918.00 NB John Deere 2500B Greens Mower 40,893.00 NB OPTIONAL TRADES: Jacobsen R311 Mower NB 7,000.00 John Deere 2653 A Mower 2,500.00 NB John Deere 2500 A Greens Mower 3,000.00 NB John Deere Turf Gator 2,500.00 NB Page 159 of 418 CITY OF WATERLOO Council Communication Purchase of two (2) Chevrolet Impala sedans for the Police Investigations Division. City Council Meeting: 2/6/2017 Prepared: 1/31/2017 REVIEWERS: Department P ublic Works Dep rtrnent ATTACHMENTS: Description DI Bid Tab SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Background Information: Reviewer t icc, Mark Action Approve( Approved Type Date D/3Q/20Q"/ 9:05 A.M Q./2M / ... 12:33 PM Motion to receive and file proof of publication and notice of public hearing. HOLD HEARING: No comments on file. Motion to close the hearing and receive and file oral and written comments. Resolution confirming approval of specifications, bid document, form of contract etc. Resolution authorizing to proc eed. Motion to receive and file and instruct City Clerk to read bids. Resolution awarding contract to Ryden Chevrolet of Waterloo, Iowa, in the amount of $44,226, for the purchase of two (2) Chevrolet Impala sedans, and authorize Mayor to execute said agreement. Submitted By: Mark Rice, Public Works Director Recommend Approval Purchase is for the replacement of retired vehicles. This purchase will not increase fleet size in the Police Department. Budget: $50,000 415-11-1100-2117 416-11-1100-2117 The replacement of these vehicles is programmed as part of the capital vehicle and equipment program, based on mileage and overall condition. Page 160 of 418 PURCHASE OF TWO (2) IMPALA SEDANS FOR POLICE INVESTIGATION DIVISION Bid Opening: February 2, 2017 Estimate: $23,500 each NO Bid Security Required Bidder Bid Security Bid Amount Community Motors 1 car - $25,238.92 Cedar Falls, IA N/A 2 cars - $50,477.84 Rydell Chevrolet 1 car - $22,113.00 Waterloo, IA N/A 2 cars - $44,226.00 Page 161 of 418 CITY OF WATERLOO Council Communication FY 2017 Permeable Alley, Contract No. 905. City Council Meeting: 2/6/2017 Prepared: 2/1/2017 REVIEWERS: Department Engineering ATTACHMENTS: Description DI Bid Tab SUBJECT: Submitted by: Expenditure Required: Source of Funds: Reviewer 'Thorson., Eric Action Approve( Approved Type Date 2/1/2017... 0:0 .M 2/1/2017.. QQ :4 AM Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to read bids and refer to City Engineer for review. Submitted By• Phillip Schuppert, Stormwater Specialist To be determined Stormwater Fees Page 162 of 418 FY2017 PERMEABLE ALLEY CONTRACT NO. 905 Bid Opening: February 2, 2017 ESTIMATE Base Bid: $151,296.00 Alt 1: $157,221.00 Bid Security Required Bidder Bid Security Bid Amount Vieth Construction Corp.o Cedar Falls, IA 5 �0 Base Bid: $147,509.90 Alt 1: $157,609.90 Mike Dolan Concrete &Masonry Inc. Waterloo, IA 5% Base Bid: $135,697.37 ' Alt 1: $141,709.87 Peterson Contractors, Inc. Reinbeck, IA 5% Base Bid: $170,745.30 Alt 1: 181,907.80 Boulder Contracting Grundy Center, IA 5 �0 Base Bid $155,783.95 Alt 1: $165,213.95 Hudson Hardware Hudson, IA 5 �0 Base Bid: $160,512.54 Alt 1: $171,937.54 Page 163 of 418 Page 164 of 418 CITY OF WATERLOO Council Communication Request by CRF Rentals to rezone approximately 2.57 acres from "R-1" One and Two Family Residence District to "R -1,C -Z" Conditional One and Two Family Residence District for the purpose of allowing R-2 uses, a daycare, and or professional offices, located at 234 S. Hackett Road. City Council Meeting: 2/6/2017 Prepared: 1/17/2017 REVIEWERS: Department inning(Zoraiun Reviewer Schroeder, A:n-nc -r LeA.nn ATTACHMENTS: Description DI 234 S iHackett Road Documentation SUBJECT: Submitted by: Recommended Action: Action Approved Approved Type Date 1/31/2017 5:50 PM 2/1/2017 9:44 AM Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments and recommendation of approval of the Planning, Programming and Zoning Commission. Motion to receive, file and consider and pass for the first time an Ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4- 4, approving a Rezone of certain property, located at 234 S. Hackett Road. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt an Ordinance. Submitted By: Noel Anderson, Community Planning & Development Director Approval Request by CRF Rentals to rezone approximately 2.57 acres from "R-1" One and Two Family Residence District to "R -1,C -Z" Conditional One and Two Family Residence District for the purpose of allowing R-2 uses, a daycare, and or professional offices. The proposed site is a former Lutheran Church and is currently vacant. The area is primarily comprised of single-family homes. The homes in the immediate vicinity were primarily constructed in the 1960's and 1970's with some structures recently constructed in the 2000's. The Future Land Use Map designates this area as Low Density Residential. The request to rezone from "R-1" One and Two Family Residence District Page 165 of 418 Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: to "R -1,C -Z" Conditional One and Two Family Residence District for the purpose of allowing a day care facility or professional office building at 234 S Hackett Road is not in conformance with the Future Land Use Map and Comprehensive Plan. However, the Future Land Use Map is used as a guide when making land use decisions. The City of Waterloo is currently in the beginning stages of updating its Comprehensive Plan and it may be necessary to change the Future Land Use Map to reflect the change in the proposed land use. The "R-1" One and Two Family Residence District is intended to provide for areas of the community which are suitable for low density residential uses that are adjacent to residential, professional office or neighborhood commercial uses. The "R-1" district does not allow for professional offices. Allowing the 7,529 square foot structure on 2.57 acres to have conditional zoning for a day care or professional offices in the "R-1" Multiple Residence District would not be considered in character with the overall neighborhood. However, it should also be noted that there are several vacant churches within the City of Waterloo. The longer these churches stay vacate, the greater the likelihood these properties will fall into disrepair and become blighted eyesores for neighborhoods. The City in December of 2016 recently seized title to a vacant church located at the corner of West Second and Wellington Streets. The property at its current state with crumbling walls and broken stain -glass windows is beyond repair and is slated for demolition. Allowing the property at 234 S Hackett Road to be conditionally rezoned to allow for a day care center or professional offices will give new life to the facility with a use that will have minimal disruption to neighboring residents. Typically people leave their homes for work at 8:00 AM and head home at 5:00 PM. Day cares and professional offices are typically only open from 7:00 AM to 6:00 PM and are closed on weekends. The proposed uses would not appear significantly different from an impact on the neighborhood from the principle use as a church and pre-school facility. At their January 10, 2017 meeting the Planning, Programming and Zoning Commission unanimously recommended approval for the request. N/A N/A Zoning and Land Use N/A N/A That part of the Northeast Quarter of the Northeast Quarter of Section 20, Township 89 North, Range 13 West of the Fifth Principal Meridian, Black Hawk County, Iowa, described as follows: Beginning at the Northeast corner of said Section; thence South along the East line of said Section a distance of 672 feet; thence West on a line parallel with the North line of said Section a distance of 191.74 feet; thence to the right on a curve of 200 foot radius a distance of 312.4 feet to a point on a Page 166 of 418 Legal Descriptions: line parallel to and 390 feet from the East line of said Section measured parallel with the north line of said Section; thence North on a line parallel with the East line of said Section a distance of 473.4 feet to the North line of said Section; thence East along the North line of said Section a distance of 390 feet to the point of beginning. Except the North 8 rods of the East 20 rods of the said Northeast Quarter lying West of the public road and except those parts conveyed to the City of Waterloo, Iowa in 537 LD 752 and 549 LD 192 and Parcel "E" of Plat of Survey Doc. #2012-12682 being a part of the Northeast Quarter of the Northeast Quarter of Section 20, Township 89 North, Range 13 West of the Fifth Principal Meridian, Black Hawk County, Iowa. Page 167 of 418 January 10, 2017 REQUEST: Request by CRF Rentals to rezone approximately 2.57 acres from "R-1" One and Two Family Residence District to "R -1,C -Z" Conditional One and Two Family Residence District for the purpose of allowing R-2 uses, a daycare, and or professional offices. APPLICANT: CRF Rentals, PO BOX 203, Waterloo, IA 50704 GENERAL The applicant is requesting to rezone the property in question for DESCRIPTION: the purpose of allowing R-2 uses, a daycare, and or professional offices at 234 S Hackett Road. IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: The request would not appear to have a negative impact on the surrounding neighborhood or land use. VEHICULAR & The request would not appear to have a negative impact on PEDESTRIAN vehicular or pedestrian traffic movements in the area. The area is TRAFFIC primarily served by Castle Street and Hackett Road which are CONDITIONS: classified as local streets. RELATIONSHIP TO There are no recreational trails located in the immediate vicinity of RECREATIONAL the proposed rezone area. The site does not have adjacent TRAIL PLAN AND sidewalks, but there are no sidewalks in the general area that it COMPLETE STREETS could connect with. POLICY: ZONING HISTORY The area of the proposed rezone is zoned "R-1" One and Two FOR SITE AND Family Residence District. The area zoned "R-1" has been zoned IMMEDIATE VICINITY: as such since 1969. Surrounding land uses and their zoning are as follows: DEVELOPMENT HISTORY: The property on all sides is surrounded by single family homes. The proposed site is a former Lutheran Church and is currently vacant. The area is primarily comprised of single-family homes. The homes in the immediate vicinity were primarily constructed in the 1960's and 1970's with some structures recently constructed in the 2000's. BUFFERS/ No buffers would be required as a part of this rezoning request with SCREENING a mixture of trees and landscaping in the front and rear of the REQUIRED: property. Parking is to the rear of the property as well. DRAINAGE: Rezoning of the land would not appear to have a negative impact upon drainage in the area. FLOODPLAIN: No portion of the property is located within a Special Flood Hazard Area as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 and Panel Number 0169F, dated July 18, 2011. PUBLIC /OPEN There are no schools or public open spaces in the immediate SPACES/ SCHOOLS: vicinity. 915-919 West 4th Street — R4 to R4 CZ PSge16gof 418 UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC: RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: January 10, 2017 An 8" sanitary sewer line is located under Hackett Road. The proposed rezone will not impact existing utilities. The Future Land Use Map designates this area as Low Density Residential. The request to rezone from "R-1" One and Two Family Residence District to "R -1,C -Z" Conditional One and Two Family Residence District for the purpose of allowing a day care facility or professional office building at 234 S Hackett Road is not in conformance with the Future Land Use Map and Comprehensive Plan. However, the Future Land Use Map is used as a guide when making land use decisions. The City of Waterloo is currently in the beginning stages of updating its Comprehensive Plan and it may be necessary to change the Future Land Use Map to reflect the change in the proposed land use. The "R-1" One and Two Family Residence District is intended to provide for areas of the community which are suitable for low density residential uses that are adjacent to residential, professional office or neighborhood commercial uses. The "R-1" district does not allow for professional offices. Allowing the 7,529 square foot structure on 2.57 acres to have conditional zoning for a day care or professional offices in the "R-1" Multiple Residence District would not be considered in character with the overall neighborhood. However, it should also be noted that there are several vacant churches within the City of Waterloo. The longer these churches stay vacate, the greater the likelihood these properties will fall into disrepair and become blighted eyesores for neighborhoods. The City in December of 2016 recently seized title to a vacant church located at the corner of West Second and Wellington Streets. The property at its current state with crumbling walls and broken stain - glass windows is beyond repair and is slated for demolition. Allowing the property at 234 S Hackett Road to be conditionally rezoned to allow for a day care center or professional offices will give new life to the facility with a use that will have minimal disruption to neighboring residents. Typically people leave their homes for work at 8:00 AM and head home at 5:00 PM. Day cares and professional offices are typically only open from 7:00 AM to 6:00 PM and are closed on weekends. The proposed uses would not appear significantly different from an impact on the neighborhood from the principle use as a church and pre-school facility. The site does meet the parking requirements for a professional office building by having 50 spaces when the parking ordinance only requires there to be one space for every 300 square feet which for the 7,529 square feet structure equates to 26 parking spaces. 915-919 West 4th Street — R4 to R4 CZ pSgeieg of 418 STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: January 10, 2017 The applicant is not proposing to subdivide the property. Therefore, staff recommends that the request to rezone approximately 2.67 acres of land from "R-1" One and Two Family Residence District to "R-1,CZ" Conditional One and Two Family Residence District be approved for the following reasons: 1. The request would not appear to have a negative impact on the surrounding area. 2. The request would not appear to have a negative impact upon pedestrian and traffic conditions within the surrounding area. 915-919 West 4th Street — R4 to R4 CZ 3. The request would allow a vacate structure to be reused for a purpose that will have minimal impacts to neighboring properties. PSgeiYkof 418 City of Waterloo Planning, Programming and Zoning Commission January 10, 2017 11111111111111111111111111111111111111111111111111111111111 11111111111111111111111111111111111111111 1111111111111111 11111111111 Note Base map data source is Black Hawk County. T69 map does not represent a survey, no f blty Is assumed for the actuary of the data tl edherein, ether expressed or nulled by Black NawkCounty, the Black Hawk County Assessor, or the, employees. The City of Waterloo makes no warranty, express or implied, as to the accuracy of the intonnabon shown on this map, and expressly declaims liability for the accuracy thereof. Users should refer to official plats, surveys, recorded deeds, etclocated at the Black Hawk County Assessors Office for complete and actuate Infonnaton. Citi) of Waterloo, Iowa 234 S. Hackett Rezone from Rr1 to R-1. CRF Rentals Page 171 of 418 City of Waterloo Planning, Programming and Zoning Commission January 10, 2016 LOBDELL RD T CASTLE ST 0 1- w (1 Property Proposing Rezone R-2 OAKCREST DR Citly of Waterloo, Iowa 234 S. Hackett Rezone from 1\rl to r r R 1. C Z CRF Rentals 100 50 0 100 ' lFeet Note Base mapa u ce s BiackN k County _t p df k am y f k kNaw4ey no Counhe ty the eitlr p tl yAss so Bl empo nty, the BI Ct kC ootherecop yes. 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CRF Rentals Prepared By and Return To: Seth. Hyberger, City of Waterloo, 715 Mulberry Street. Waterloo., lA 50703 CONDITIONS OF ZONING WHEREAS Iowa Code Section 414.5 provides for zoning with conditions provided the conditions are agreed to in writing by the property owner prior to adjournment of the hearing by the City Council, AND WHEREAS, the owners of property in the City of Waterloo currently zoned "R-1," Multiple One and Two Family Residence District and requested to rezone the property to the "R -1,C -Z" Conditional Zoning One and Two Family Residence District to allow for a day care or professional office, commonly known as 234 S Hackett Road, and legally described as: That part of the Northeast Quarter of the Northeast Quarter of Section 20, Township 89 North, Range 13 West of the Fifth Principal Meridian, Black Hawk County, Iowa, described as follows: Beginning at the Northeast corner of said Section; thence South along the East line of said Section a distance of 672 feet; thence West on a line parallel with the North line of said Section a distance of 191.74 feet; thence to the right on a curve of 200 foot radius a distance of 312.4 feet to a point on a line parallel to and 390 feet from the East line of said Section measured parallel with the north line of said Section; thence North on a line parallel with the East line of said Section a distance of 473.4 feet to the North line of said Section; thence East along the North line of said Section a distance of 390 feet to the point of beginning. Except the North 8 rods of the East 20 rods of the said Northeast Quarter lying West of the public road and except those parts conveyed to the City of Waterloo, Iowa in 537 LD 752 and 549 LD 192 and Parcel "E" of Plat of Survey Doc. #2012-12682 being a part of the Northeast Quarter of the Northeast Quarter of Section 20, Township 89 North, Range 13 West of the Fifth Principal Meridian, Black Hawk County, Iowa. HEREBY agree to the following conditions on the above-described property: 1. That the use of the property will be limited to any uses permitted in the "R-2" One and Two -Family Residence District, and day care or professional office uses. NOW THEREFORE, it is agreed by the owners that any proposed change in the use or conditions of the property other than as detailed in this agreement shall first be submitted to the Planning and Zoning Commission, for its recommendation to the City Council who will review and approve the proposed change to the above-described property. These conditions have been placed on the above-described property for the purpose of complying with the regulations and policies of the City of Waterloo. As a result of said covenant, I (we) herein declare that the following conditions shall govern the entire property as described above, which restrictions shall run with the land and be binding on the successors, heirs and assigns, and herein agree: 1) that these conditions shall not prohibit the division or subdivision of said property in compliance with the City of Waterloo Zoning Ordinance No. 5079 and the City of Waterloo Subdivision Ordinance No. 2997, however each subdivided part thereof shall be subject to the terms of these conditions, 2) that none of these conditions shall be rescinded or altered without the approval of the City Council of the City of Waterloo as outlined above, and. Agreed to this 13th day of January, 2017 Page 174 of 418 For ChristLutheran Church - Waterloo By: Its: For CRF Rentals By: cs uu.1s Its: On this day of , /O17, before me, the undersigned, a Notary Public in and for the State of Iowa, personally appearedy to me known to be the identical person(s) named herein and who executed the foregoing instrument and acknowledged that they executed the same as their voluntary act and deed. SEAL ANINGEH CCwivssION NO.1499691 MY COMM! =:S:ON EXPIRES ,?, 2019 Notary . brie in and f" the State of Iowa Page 175 of 418 APPLICATION FOR REZONING CITY OF WATERLOO PLANNING, PROGRAMMING, AND ZONING COMMISSION WATERLOO, IOWA 319.291,4366 1. APPLICATION INFORMATION: a. Applicant's name (please print): CRC' Address:'p.o. e2o1 Phone: 3 M. d30 City: � 1 State:- ,meq Zip:' "i0 b. Status of applicant: (a) Owner (b) Other (CHECK ONE): if other explain; N.-.3%‘‘ rae a.,a., c. Property owner's name if different than above (please print): Address: Phone; Fax: City: State: Zip: 2. PROPERTY INFORMATION: a. General location of property to be rezoned: b. Legal description of property tob`e rezoned: `? c. Dimensions of Proposed Zoning Boundary (Excluding Right of Way): cD. d. Area of Proposed Zoning Boundary (Excluding Right of Way): e. Current zoning; '•— Requested zoning; \. f. Reason(s) for rezoning and proposed use(s) of property: g. Conditions (if any) agreed to: PA - pr lj c� Y ff". V.3. .. el e is C� h. Other pertinent information (use reverse side if necessary): Please Note: If applicant is not the owner of the property, the signature of the owner must be secured. If it is the intent to subdivide (split) any land, vacant or improved in conjunction with this request it must go through a platting process (separate from rezone request). The fixing fee of $300 +$lp per acre ($750 max) (payable to the City of Waterloo) is required (round amount down to nearest $ t0 increment). This fee is non-refundable. Under no condition shall said sum or any part thereof be refunded for failure of said amendment to be enacted into law. Any major change in any of the information given will require that the request go back through the process, with a new filing fee. of the request is denied no new petition covering the same or portion of the same property shall be filed with or considered by the Planning, Programming, and Zoning Commission until four (4) months have elapsed from the date of denial by the Waterloo City Council. The undersigned certify under oath and under the penalties of perjury that all information on this request and submitted along with it is true and correct. All information submitted will be used by the Waterloo Planning, Programming, and Zoning Commission and the Waterloo City Council in making their decision, The undersigned authorize City Zoning Officials to enter the property in question in ttls.t the reque�...� Signature ofAppliean'f Date Signtttt e of Scatter ('t 0 Date Page 176 of 418 Area of proposed zoning boundary Page 177 of 418 Legal UNPLATTED WATERLOO WEST PART NE NE SEC 20T89 R 13 BEG AT NE COR SAID SEC TH S 672 FT TH W 191.74 FT TH TO RT ON A CURVE OF 200 FT RADIUS 312,4 FT TO PT ON LINE PAR TO & 390 FT FROM E LINE SAID SEC TH N 473.74 FT TO N LINE SEC TH E 390 FT TO BEG EX N 8 RDS E 20 RDS NE LYING W OF W LINE OF PUBLIC RD EXC W 40 FT E 390 FT N 30 FT EXC PARCEL E PART NE NE SEC 20 T 89 R 13 DESC AS COM AT NE COR SAID NE NE TH ALONG E LINE SAID NE NE DUE S 413,15 FTTH N 89 DEG 59 MIN W 30 FT TO W ROW LINE OF HACKETT RD ALSO BEING PT OF BEG TH ALONG SAID W ROW LINE DUE S 257,75 FT TO NELY COR LOT 15 WESTBOURNE TERRACE ADDN TH ALONG NLY LINE SAID LOT 15 N 89 DEG 44 MIN W 81.55 FT TO NWLY COR SAID LOT 15 TH ALONG NLY LINE LOT 14 SAID WESTBOURNE TERRACE ADDN N 89 DEG 24 MIN W 80.2 FT TO NWLY COR SAID LOT 14TH NWLY ALONG NLY LINE LOT 13 WESTBOURNE TERRACE ADDN 47.9 FT ALONG CURVE CONCAVE NLY HAVING RADIUS 200 FT CENTRAL ANGLE 13 DEG 45 1/4 MIN AND LONG CHORD N 83 DEG 22 MIN W 47,8 FT TO NWLY COR SAID LOT 13 TH NWLY ALONG NELY LINE LOT 12 SAID WESTBOURNE TERRACE ADDN 49.85 FT ALONG CURVE CONCAVE NELY HAVING RADIUS 200 FT CENTRAL ANGLE 14 DEG 17 MIN AND LONG CHORD N 67 DEG 59 MIN W 49.75 FT TO MOST NLY COR SAID LOT 12 TH NWLY ALONG NELY LINE LOT 11 SAID WESTBOURNE TERRACE ADDN 49,95 FT ALONG CURVE CONCAVE NELY HAVING RADIUS 200 FT CENTRAL ANGLE 14 DEG 18 3/4 MIN AND LONG CHORD N 54 DEG 37 MIN W 49.85 FT TO MOST NLY COR SAID LOT 11 TH NWLY ALONG NELY LINE LOT 10 SAID WESTBOURNE TERRACE ADDN 50,05 FT ALONG CURVE CONCAVE NELY HAVING RADIUS 200 FT CENTRAL ANGLE OF 14 DEG 20 MIN AND LONG CHORD N 39 DEG 20 MIN W 49.9 FT TO MOST NLY COR SAID LOT 10 TH NWLY ALONG NELY LINES OF LOTS 9 & 8 SAID WESTBOURNE TERRACE ADDN 99.5 FT ALONG CURVE CONCAVE NELY HAVING RADIUS 200 FT CENTRAL ANGLE 28 DEG 30 1/2 MIN AND LONG CHORD N 18 DEG 49 1/2 MIN W 98.5 FT TO NELY COR SAID LOT 8 TH NLY ALONG ELY LINE LOT 7 SAID WESTBOURNE TERRACE ADDN 15,05 FT ALONG CURVE CONCAVE ELY HAVING RADIUS 200 FT CENTRAL ANGLE OF 04 DEG 18 3/4 MIN AND LONG CHORD N 01 DEG W 15.05 FT TH ALONG SAID ELY LINE LOT 7 N 50.15 FT TO SELY COR LOT 6 SAID WESTBOURNE TERRACE ADDN TH ALONG ELY LINE SAID LOT 6 N 6.6 FTTH 5 89 DEG 59 MIN E 359.9 FT TO PT OF BEG Page 178 of 418 Proposed Rezone CRF Rentals "R-1" to "R-1, C -Z" 234 Hackett IIII tld l , V��(( I NVY IIIN pn tl�Ptlp �p"y^'�,m w: i I 10 VIVIIIIIII 11ll��l�',h 171M1\ dVI�II��VIVllil !I IW➢�'�'� '��9V�do uuvy!i J mG i„ l�{, Looking north along Hackett with the building to the left of the photo. 1111 1"111'lllU? l'1�l!�1 'i1l(1(iII�\1'411I�1lll`r'i II, Ili 111111 I(lgl (Illlllh111111llllllly�,llul'Ui IQIdI(Y1Q I111IQI(� 11111 11dI1N ";;lii IIIwrslalmsmn9 in onolouIY 11 o1"IIYI uuuuuuuiiiiiiiiiuuuuilll p Illliiiii "'llliiiililllllllllllllllllllV Ullplil!!, 234 Hackett Building Looking across Hackett from the building. Looking south along Hackett Page 179 of 418 CITY OF WATERLOO Council Communication Request by Jon Hauptly for a site plan amendment to the "C -P" Planned Commercial District to allow for the construction of an 12,000 SF commercial building, with a 66-stallparking lot, located northeast of 1844 West Ridgeway Avenue. City Council Meeting: 2/6/2017 Prepared: 1/18/2017 REVIEWERS: Department inning(Zoranu ATTACHMENTS: Description .A.ttach hent s ... NE of. 18444 W Ridge a Reviewer Schroeder, A:n-nc \ en, SUBJECT: Submitted by: Recommended Action: Action Approved Approved Type int Date D/31/20Q7 2/ /20 / 9:56 AM Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments and recommendation of approval of the Planning, Programming and Zoning Commission. Motion to receive, file and consider and pass for the first time an Ordinance amending Ordinance No. 5079, as amended City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4- 4, approving a rezone of certain property. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt the ordinanc e. Submitted By: Noel Anderson, Community Planning and Development Director Approval The applicant is requesting a site plan amendment to the "C -P" Planned Commercial District to allow for the construction of an 12,000 SF commercial building with a 66 -stall parking lot, located northeast of 1844 West Ridgeway Avenue. The "C -P" Planned Commercial District is intended and designed to provide a means for the residential and compatible commercial development of tracts of land on a unit basis, allowing greater flexibility and diversification of land uses and building locations than the conventional single lot method. The proposed structure shows numerous materials being used on the Page 180 of 418 Summary Statement: outside, which range from a textured wall panel system, a flat wall or fascia system, and ribbed metal wall system. It appears from the submitted building elevations, the textured wall panel system will be on portions of the south and west walls of the building, and the ribbed and flat panel systems will be on all four walls. The north and east walls of the building will be a ribbed metal wall, which is the reason staff is requiring that there is an effective visual screen to minimize its impacts upon the surrounding area. The floor plan shows 9,486 SF of the building being devoted to the gymnastics gym, and the remaining 2,514 SF of the building being devoted to restrooms, storage/mechanical and a conference room. It is indicated on the building layout plan that it has an occupancy rating of 243 persons, and the Zoning Ordinance requires for places of assembly that there be one parking space for every four persons of the maximum occupancy, which in this case, would require 61 parking spaces. The applicant is proposing to have 66 parking stalls, five more than required. On the initial site plan, only one ingress/egress access point was shown on the site plan, however, the site plan has been revised to show another access point to facilitate a better flow of traffic to and from the site and meet the requirements of the Fire Code. At the January 10, 2017 regular meeting of the Planning and Zoning Commission, the Commission unanimously recommended approval of the request with the condition that an effective visual screen consisting of spruce, firs, pines or arborvitaes is provided along the north property line extending from a point even with the front of the parking, eastward to a point even with the rear of the building or rear of the parking, whichever extends closer to the rear property line to screen the north wall of the building and vehicular use area from the residences to the north along Jane Street. The revised site plan shows 16 arborvitae trees being planted along the north property line to screen the building and parking area from the residences to the north. It should be noted that a landscaping plan will need to be submitted for the remainder of the site as well. Expenditure Required: N/A Source of Funds: N/A Policy Issue: Land Use and Economic Development Alternative: N/A Background Information: N/A Legal Descriptions: Village West Subdivision, Lot 3, Waterloo, Black Hawk County, Iowa. Page 181 of 418 REQUEST: APPLICANT: GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN AND COMPLETE STREETS POLICY: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: DEVELOPMENT January 10, 2017 Request by Jon Hauptly for a site plan amendment to the "C -P" Planned Commercial District to allow for the construction of a 12,000 SF commercial building with a 66 -stall parking lot, located northeast of 1844 West Ridgeway Avenue. Jon Hauptly, 2906 Violet Drive, Waterloo, Iowa 50701 The applicant is requesting to construct the building to have an indoor recreational (gymnastics) facility. The request would not appear to have a negative impact on the surrounding neighborhood or land use. Currently, there is an 18,000 SF building under construction at the northwest corner of West Ridgeway Avenue and Provision Parkway, just to the south. The request would not appear to have a negative impact on vehicular or pedestrian traffic movements in the area. The area is served by West Ridgeway Avenue, which is a 4 -lane roadway that is classified as a Minor Arterial. Currently, groundwork is done for Provision Parkway, however, it has not yet been paved. Once completed, the new road would be classified as a Local Street. Highway 63 is also a 1/2 mile to the west and is classified as a Principal Arterial. A 5' Portland Cement Concrete sidewalk is shown in front of the building paralleling Provision Parkway. As the subdivision develops, sidewalk will be further extended in the area. There is a recreational trail located to the south of the site in question along West Ridgeway Avenue that connects to the Sergeant Road Trail to the west along Highway 63. As lots develop along Provision Parkway, they will need to install sidewalks. The area in question was rezoned from "R-3" Multiple Residence District, "R -3,C -Z" Conditional Zoning District, "R-4" Multiple Residence District, and "C-2" Commercial District to "C -P" Planned Commercial District on April 11, 2016. Surrounding land uses and their zoning designations are as follows: North — Vacant development ground and single family uses along Jane Street, zoned "R-3" Multiple Residence District, "R -3,C -Z" Conditional Zoning District, "R -2,C -Z" Conditional Zoning District, and "R-2" One and Two Family Residence District. South — United Medical Park, zoned "R -4,C -Z" Conditional Zoning District. East — Waterloo Memorial Park Cemetery, zoned "R-3" Multiple Residence District. West — Existing commercial development and vacant development ground, zoned "C-2" Commercial District and "R-4" Multiple Residence District. There are also large amounts of development land further west zoned agriculturally and industrially. The area is comprised of commercial and professional office COUNCIL LTR REPORT - 1_10_17 SPA CP - NE of 1844 E Ridgeway - 12000 SF bldg of 5 Page T82 of 418 HISTORY: BUFFERS/ SCREENING/ LANDSCAPING REQUIRED: DRAINAGE: FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: January 10, 2017 development, with the recent development of a commercial strip center at 1850 West Ridgeway Avenue in 2015, which houses two restaurants, professional offices and a retail business. Currently, there is an 18,000 SF building under construction at the northwest corner of West Ridgeway Avenue and Provision Parkway. Directly across the street is United Medical Park, which was started in the late 1990s with multiple expansions and new buildings over the years. Staff is requiring as a condition of approval that an effective visual barrier is provided along the north property line extending from a point even with the front of the parking eastward to a point even with the rear of the building or rear of the parking, whichever extends closer to the rear property line to screen the north wall of the building and vehicular use area from the residences to the north along Jane Street. Staff would suggest that it be a planted screen that could consist of spruce, firs, pines or arborvitae trees. Along with the visual screen, an overall landscaping plan for the entire site will need to be submitted and approved by staff. If approved, the applicant will need to submit a storm water drainage and detention plan to the Engineering Department prior to issuance of any building permits. No portion of the property is located within a Special Flood Hazard Area as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 and Panel Number 0282F, dated July 18, 2011. There are no schools located within the nearby vicinity. The Katoski Greenbelt is located approximately 3/4 of a mile to the west along West Ridgeway Avenue. A new sanitary sewer will be extended to serve the area. An 18" storm sewer and 4" drain tile located within West Ridgeway Avenue, directly to the south of the site in question. The Future Land Use Map designates this area as Parks, Open Spaces, Schools, Airport, Government Facilities, Public Areas. The proposed use would not be in conformance with Future Land Use Map and Comprehensive Plan for this area. It should be mentioned that the abutting property owner did purchase land from the cemetery to the east, which was in conformance with the Future Land Use Map and Comprehensive Plan. The City of Waterloo is currently in the beginning stages of updating its Comprehensive Plan and it will be necessary to change the Future Land Use Map to reflect the change in the proposed land use of former cemetery land. The applicant is intending to construct a new 12,000 SF commercial building that will house a gymnastics studio and a 71 - stall parking lot. The "C -P" Planned Commercial District is intended and designed to COUNCIL LTR REPORT - 1_10_17 SPA CP - NE of 1844 E Ridgeway - 12000 SF bldg of 5 Page Tai of 418 January 10, 2017 provide a means for the residential and compatible commercial development of tracts of land on a unit basis, allowing greater flexibility and diversification of land uses and building locations than the conventional single lot method. It is the intent of the basic principles of good land use planning be maintained and that sound zoning standards as set forth in the Zoning Ordinance concerning orderly growth and development, traffic patterns, and compatible design and use be preserved. The ideals of the Planned Commercial District stem from the Mixed Use Commercial categorization on the Future Land Use Map within the Comprehensive Plan. Mixed Use Commercial areas work to direct such developments into areas of transition from commercial to residential, based on current developments. Commercial uses will be compatibly designed to blend in with the built or planned environment, and shall incorporate the following elements into their design; building facade, landscaping, signage, screening, and site orientation and layout. The proposed structure shows numerous materials being used on the outside, which range from a textured wall panel system, a flat wall or fascia system, and ribbed metal wall system. It appears from the submitted building elevations, the textured wall panel system will be on portions of the south and west walls of the building, and the ribbed and flat panel systems will be on all four walls. The north and east walls of the building will be a ribbed metal wall, which is the reason staff is requiring that there is an effective visual screen to minimize its impacts upon the surrounding area. There are five large windows on the west elevation, along with the entrance door, and four large windows on the upper portions of the west wall. The floor plan shows 9,486 SF of the building being devoted to the gymnastics gym, and the remaining 2,514 SF of the building being devoted to restrooms, storage/mechanical and a conference room. It would appear that the four large windows on the upper portions of the south wall would allow for natural light to shine into the gym. It is also indicated on the building layout plan that it has an occupancy rating of 243 persons, and the Zoning Ordinance requires for places of assembly that there be one parking space for every four persons of the maximum occupancy, which in this case, would require 61 parking spaces. As mentioned, 66 parking spaces are being shown, which is an excess of five parking spaces required. The site plan only shows one ingress/egress point, and staff has concerns with the one access, as much of the traffic drops off children to attend the gymnastics class and leave and return at a later time to pick up the children. Without having a second means of egress, there could potentially be traffic congestion in the parking lot. Staff would prefer to see a second egress to facilitate proper traffic flow to and from the site or a circular parking lot that allows traffic to circle around and exit the single driveway without COUNCIL LTR REPORT - 1_10_17 SPA CP - NE of 1844 E Ridgeway - 12000 SF bldg of 5 Page T84 of 418 STAFF ANALYSIS — SUBDIVISION ORDINANCE: January 10, 2017 having to attempt a turn -around maneuver. Also, to meet the Fire Code requirements, either a second driveway will be needed, or a fire lane connecting around the rear of the building so that fire rescue could "loop" around and drive back out, and they have to be able to get access to a point where they can park the fire truck that is within 150' of all points of the exterior of the building, and provide them with the ability to drive forward into and out of the site without having to back out. Also, fire hydrant locations will need to be reviewed during the building permit review process. Also, Traffic Operations has requested the applicant to provide an estimate of expected daily traffic, and what time will there be peak traffic to the site. It has also been questioned how much of that expected traffic is estimated to be generated during that peak hour The site plan shows the proposed building having 74.8' side yard setback from the north property line and a 35.51' rear yard setback from the east property line. The setback requirements for the "C -P" district are that of the "C-2" district, which are 5' for the side yard setback, and 35' for the rear yard setback. The front of the building is well beyond the required 20' setback, and the south side of the building is approximately 245' from the southerly side property line. Also, at its highest, the building will be 25', well below the maximum 48' height limit for the zoning district. There is no platting required for this request. STAFF Therefore, staff recommends that the request for a site plan RECOMMENDATION: amendment in the "C -P" Planned Commercial District be approved, for the following reasons: 1. The request would appear to be compatible with the surrounding area, which is comprised of commercial and professional office development. 2. The request would not appear to have a negative impact upon the surrounding area. 3. The request would not appear to have a negative impact upon vehicular and pedestrian traffic in the area. Subject to the following condition: 1. That the final site plan meets all applicable city codes, including but not limited to, parking, landscaping, drainage, etc., except as specifically altered by approval of the site plan amendment. 2. That an effective visual screen consisting of spruce, firs, pines or arborvitaes is provided along the north property line extending from a point even with the front of the parking, COUNCIL LTR REPORT - 1_10_17 SPA CP - NE of 1844 E Ridgeway - 12000 SF bldg of 5 Page T86 of 418 January 10, 2017 eastward to a point even with the rear of the building or rear of the parking, whichever extends closer to the rear property line to screen the north wall of the building and vehicular use area from the residences to the north along Jane Street. . 3. That a second ingress/egress point or circular parking layout is added to the site to facilitate a proper traffic flow to and from the location and meet Fire Code requirements. COUNCIL LTR REPORT - 1_10_17 SPA CP - NE of 1844 E Ridgeway - 12000 SF bldg of 5 Page T86 of 418 City of Waterloo Planning, Programming and Zoning Commission January 10, 2017 NE of 1844 West Ridgeway Avenue "C -P" Site Plan Amendment Jon Hauptly Page 187 of 418 City of Waterloo Planning, Programming and Zoning Commission January 10, 2017 dna ,1'1111'111):11,1111,1'11A",,' 1'1111' Vur. ill IIIIII15tml0wiu,1! rrrr":".-. m11 i1,(y1pVlil!I'' 1°111111111 lii, Id µPuiNd„,� Nr�ruuY�,��,m fliloorroorroorl ui� oil ol000 �,�rIllluirrrrrurrrrrLr'rrrrllll1r1lrl rrr rrr mol n ae"YdIN ul uwm AI�uNIVII�r14U111Ri,9lfVl1,/� "+ muu�row rra a �� NvN '.!VWW 1 ul Ylv iiiyijie,ul""cilli IiV;UI MN�w,mNUN"'iNNd�'41NJ°NMNRINgeNININNNflpiB"dG"!NIN'rgkdr(,�„�vY^.,I dM1h�h'�'�y'Nd;Vi� iqY''� p9�1�1���'NWIIUWwIWNhN'�Nvuow�i NIdI�W�NAPir'va �uildYYrtiNltiyI�pN tlym rIV?,NrvN" 1 v,j^'di e a�pup I' IN o+ V ll NI?i� llpqulp^ICS!�NIPYp iurrrdCIYI Yprr�w aNVd�� Mlv l� �Y^paYrr'rrrr r ur4�,;lo4o,Irro,� Ikru71 y� rpa �° d', V°I �Id�Nlrrrrlairrd^Y r,N;yl r ( pzll�� � rpl NIS I'�.,.. ruiJ11:hVi iip. my ��� v6a�IprmiNGba erloo, `off NE of 1844 West Ridgeway Avenue "C -P” Site Plan Amendment Jon Hauptly Page 188 of 418 DUMPSTER PAD/ENCLOSURE w1 z JI 0 �I ml 108' 1 LL z 0 (1) >CC LL = (\4)10013 £2702 =13 901 3Y71NI E Im 636.91 I ENNA 20.262 = (1010013 31'830 - (3) NI l3 0£700 - 93 901 6191NI I I 19'699 = (5)10013 1.31690 = (N) NI 16 99001 = l3 016 310HN919 ¢ 0 u \ Z W 0 z 7 X 60'060=(5)10013 \ 61039 = L\496? 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Staggered panel SpaCaS Virtually elknhate vulnerable areas on the roof.. Weathedight roof is are achieved with use of interior faster.. i allows the MR -240 f expand and extract with changing tempi atures. ma\ Page 194 of 418 ShacIOwaIITt Wa System Page 195 of 418 -7/ StyIwaII® II Flat Wall or Fascia System RIGID INSULATION BOARD RIGID INSULATION BOARD 26 GAUGE Page 196 of 418 TextureWall Panel Wall System NTER OR FACE-- FOAM CORE NSI. Page 197 of 418 APPLICATION SITE PLAN AMENDMENT TO A "R -P", "M -P", "C -P", "B -P", "S-1" OR "C -Z" DISTRICT CITY OF WATERLOO PLANNING, PROGRAMMING, AND ZONING COMMISSION, WATERLOO, IOWA 319.291.4366 New or Overall Amendment X Individual Building Minor change (check one) (Minor Change must be approved by staff) I. APPLICATION INFORMATION: a. Applicant's name (please print): Jon Hauptly Address: 2906 Violet Drive Phone: 319-240-7253 Fax: 319-296-2282 city: Waterloo State: IA Zip: 50701 b. Status of applicant: (a) Owner (b) Other X (CHECK ONE): If other explain: Contractor representing owner. c. Property owner's name if different than above (please print): Vicki Reed Address: 2605 Heather 1n Phone: 319-239-9382 Fax: City: Waterloo State: IA Zip: 50701 2. PROPERTY INFORMATION: a. General location of site plan to be amended: I ocated on the north/east side of Provision ParkwRy, Lot 3 of Villagp West Subdivision b. Legal description of property or portion to be amended: Lot 3, Village West Subdivision c. Dimensions of proposed site plan amendment: 250' x 200' (Approx size of improvements) d. Area of proposed site plan amendment: 2.17 Acres (I ot Si7e) e. Current zoning: C -P f. Reason(s) for site plan amendment and proposed use(s) of property: New building and parking lot. g. Conditions (if any) agreed to (does not affect existing conditions unless specified): h. Other pertinent information (use reverse side if necessary): Please Note: If applicant is not the owner of the property, the signature of the owner must be secured. If it is the intent to subdivide (split) any land, vacant or improved in conjunction with this request it must go through a platting process (separate from site plan amendment request). The filing fee of $200 (for new or overall amendment), $100 (for individual Building), or $0 (for minor change) (payable to the City of Waterloo) is required. This fee is non-refundable. Under no condition shall said sum or any part thereof be refunded for failure of said amendment to be enacted into law. Any major change in any of the information given will require that the request go back through the process, with a new filing fee. If the request is denied no new petition covering the same or portion of the same property shall be filed with or considered by the Planning, Programming, and Zoning Commission until four (4) months have elapsed from the date of denial by the Waterloo City Council. The undersigned certify under oath and under the penalties of perjury that all information on this request and submitted along with it is true and correct. All information submitted will be used by the Waterloo Planning, Programming, and Zoning Commission and the Waterloo City Council in making their decision. The undersigned authorize City Zoning Officials to enter the property in question in regards to the request. gnat plicant Date Signature o Owner /( Dat Page 198 of 418 Iu 11 IVIIG illltil �� III 1,IIIII1IIidllllllllllllm"Ilouuuuomnn000llul luuu ;1'111)1)1)11'1'1)11111111111 �p'� I IIII )11i))1,1111111111111110111 11�lul 1u 1111� Il�ill Im II Illlllllllluuuum uuu i �� U//,!1111111111111111111114111 '1 i ��� �I II I`I 11�� hl�1����I,A�I!t1)1�, �I l II 010oloo0000mool0000p0000000000lo100000000O,puul�l� 1111111 Mo 1lu�luomom 1111_ Looking North from Ridgeway 41111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 111 Iluuooaa?i'iiiil "91211111111111111111 /uhu,,,, rr um. !1111._ IIII III moi ,vu m0/0 ,r/iuhnrr(ttfll llluli, Vfjrll( , Looking Northeast from Ridgeway Illllllllllll uu uuiill,Ji, G f 'll 11111111111111 p ))));;;;),),';',),,,,,,/;)„));)„,i,„"'•")')• I Looking east along Ridgeway Avenue. The proposed building is to the left. loo 111011 mop" ! �riilVnll4'iRE�u� Development under construction west of the proposed building Page 199 of 418 CITY OF WATERLOO Council Communication Demolition services for demolition of 820 Newell Street, 915 Newell Street, 71 Franklin Street, 929 Linden Avenue, 426 Cherry Street, 310 Oak Street, 847 Dawson Street, and 414 Thompson Street. City Council Meeting: 2/6/2017 Prepared: 1/17/2017 REVIEWERS: Department arming (Zon Reviewer Action Date Schroeder, A:ric Approved 2/l/20l 7 .. l l :l 3 AM sra, 1..,eAnn Appr2/l/20l 7 .. l :50 AM ATTACHMENTS: Description D [UP p Dernolitiora D laid Specs D Detailed Prroperty Re pn rt D Contract D ➢. in:i'i' nb D 1"ax lnaiorrr::biora SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Type Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING -No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution authorizing to proceed. Motion to receive and file and instruct the City Clerk to read bids. Resolution awarding demolition services contract to Frickson Bros. Excavating for demolition services of 820 Newell Street, 915 Newell Street, 71 Franklin Street, 929 Linden Avenue, 426 Cherry Street, 310 Oak Street, 847 Dawson Street, and 414 Thompson Street, in the amount $75,900.00. Submitted By: Noel Anderson -Community Planning and Development Director Approval These properties where acquired through Iowa Code 657A. They cannot be reasonably rehabilitated and will be demolished and the lots made available for sale. To be determined by bid. Nuisance Abatement/Owner Insurance Page 200 of 418 Policy Issue: Nuisance Abatement Page 201 of 418 CITY OF WATERLOO, IOWA Request for Bid February 2017 DEMOLITION AND SITE CLEARANCE SERVICES [no regulated asbestos -containing materials (no RACM)] 820 Newell Street, 915 Newell Street, 71 Franklin Street, 929 Linden Avenue, 426 Cherry Street, 310 Oak Street, 847 Dawson, 414 Thompson Street. City of Waterloo, Iowa Prepared by City of Waterloo Planning and Zoning Department Page 202 of 418 SECTION I NOTICE OF REQUEST FOR BID 1.0 Receipt and Opening of Bid The City of Waterloo is seeking sealed bids for the demolition, removal and disposal of 820 Newell Street, 915 Newell Street, 71 Franklin Street, 929 Linden Avenue, 426 Cherry Street, 310 Oak Street, 847 Dawson, 414 Thompson Street 1.1 .� .„. .�„. ��. ��. „�, :..'.m . veld .� .�„. ��l �� ��. q ���,� �.� ��. .� ��.� „ .., ��.��. ���,� Allllll lb uru�w'A.:r�t Illr��. Ir���.���.�ulur� �.� r����.�lll���.l ��.r�i�M���l�.rollfr��. ulur� �II11.11 III III��IIIIII ��i��t��. ��Ilr��l tliillrll��� r�t�,�llrmll�ll�r��.d) by h w'w.:lrsc lall IIC : eIrrm.:a ry '211 01 "7at 1 w'Yllw'Yll p m i;cro w'A.:r lk), Cent m E., lii n o die r l:o be eonsliidere 1. City Hall is located at 715 Mulberry St, Waterloo, Iowa. Bids sent electronically or via facsimile will not be accepted. The mailing container or envelope shall be plainly marked on the outside with the notation ,,�wU.... ��r., ... p ....: ...... ... tl ., p .... tl tl 2 ... 2211..„1100.1122011022110 ...... 4 .....a �L..L....L.. ,� L..L....A,� L.. � ,� � � SII �L.. ,�w � L.... ,,�wU..... ,��"�,2:;S ,3i1.reet 905 ew III S1reet„ urs St �� � III IIIIIr��I� � Ave 1 � CIllri� rill °„�1u�� t�� al � Ir��llr� � ul � � urdilctii 1!;14"'1”" IIC::) w iii„ il°'1 "'1 111""'lllr ron r rour� ,''ilia ct and the name of the company pan submittingthe bid. Y RFP Timeline Name of the Bid: Notice of RFP Date: DEMOLITION AND SITE CLEARANCE SERVICES -820 Newell Street, 915 Newell Street, 71 Franklin Street, 929 Linden Avenue, 426 Cherry Street, 310 Oak Street, 847 Dawson, 414 Thompson Street Monday January 10, 2017 Walk thru Date: No mandatory walk thru; however you may call to see any property at any time Deadline for Bid Submittal: Thursday February 2, 2017 at 1:00 p.m., Central Time Submit Sealed Bid to: Method of Submittal: Contact Person, Title: E-mail Address: Phone/ Fax Numbers: SEALED RFP FOR DEMOLITION AND SITE CLEARANCE SERVICES (no RACM 1!;1''I!°III 2crv21111 ,''°ll:12ct, Iiii11"I t1 IP^2crv2 1111 1° 11:22 ct, 1„ 1 IIC:"'° Ir�� llr� III .III Iii urs ,''°'�11:11� 2 � t IIL........Iii urs .l �.o A��M1 �.aw'w.: ��'1'�'I3 Illri �.r�. ��;�It�r 2 � t �� 11 J...1w'Y.1 !IIIA St reed. Illiiawsork ill it III h rods2 s ron Street Address El m t1y as stated -id City Hall City Clerk's Office 715 Mulberry Street Waterloo, IA 50703 Mail or Overnight Delivery, In Person (No Electronic or Fax Submittals) Chris Western, Planner/Project Manager chrisewesternawaterloo-ia.orq Phone: 319-291-4366 Fax: 319-291-4262 RFP FOR DEMOLITION SERVICES (no RACM) 820 Newell Street, 915 Newell Street, 71 Franklin Street, 929 Linden Avenue, 426 Cherry Street, 310 Oak Street, 847 Dawson, 414 Thompson Street Page 203 of 418 Page 2 of 11 1.2 The City reserves the right to accept or reject any or all bids and to waive any informalities or irregularities in bids if such waiver does not substantially change the offer or provide a competitive advantage to any Bidder. The City reserves the right to defer acceptance of any bid for a period not to exceed sixty (60) calendar days from the date of the deadline for receiving bids. 1.3 The City is not responsible for delays occasioned by the U.S. Postal Service, the internal mail delivery system of the City, or any other means of delivery employed by the Bidder. Similarly, the City is not responsible for, and will not open, any bid responses that are received later than the date and time stated above. Late bids will be retained in the RFP file, unopened. No responsibility will be attached to any person for premature opening of a bid not properly identified. 1.4 Bids will be opened on Thursday February 2, 2017, at 1:00 pm (our clock) Central Time in City Hall, 715 Mulberry Street, Waterloo. The main purpose of this opening is to reveal the name(s) of the Bidder(s), not to serve as a forum for determining the awarded bid(s). 1.5 Bids will be evaluated promptly after opening. After an award is made, a bid summary will be sent to all companies who submitted a bid. Bids may be withdrawn anytime prior to the scheduled closing time for receipt of bids; no bid may be modified or withdrawn for a period of sixty (60) calendar days thereafter. SECTION 11 INSTRUCTIONS TO BIDDERS 2.0 The Bid shall include the attached Exhibit "A" signature page, properly completed. A company representative who is authorized to bind the company will sign on behalf of the company to indicate to the City that you have read all provisions of the RFP and agree to all terms and conditions, except as provided in paragraph 2.4 below. By making a Bid, the Bidder represents that they have examined the subject property. Any questions about the meaning or intent of the specifications must be submitted by the Deadline for Questions listed above. The City of Waterloo reserves the right to reject any or all bids, and to accept in whole or in part, the bid, which, in the judgment of the bid evaluators, is the most responsive and responsible bid. 2 1 General Liability Insurance with limits of liability of at least $1,000,000 per occurrence for Bodily Injury and Property Damage. At a minimum, coverage for Premises, Operations, Products and Completed Operations shall be included. This coverage shall protect the public or any person from injury or property damages sustained by reason of the contractor or its employees carrying out their work. 2.1.1 The City reserves the right to require increased liability limits, not to exceed Fifteen Million Dollars ($15,000,000) from bidders, should the project represent an elevated hazard level to the City as determined by the Insurance Committee. 2.1.2 Commercial General Liability Insurance Policy, including but not limited to, insurance for premises construction operations (when applicable), contractual liability, completed operations with respect to liability arising out of the ownership, use, occupancy or maintenance of the premises and all areas appurtenant thereto, to afford protection with respect to bodily injury, personal injury, death or property damage of not less than RFP FOR DEMOLITION SERVICES (no RACM) 820 Newell Street, 915 Newell Street, 71 Franklin Street, 929 Linden Avenue, 426 Cherry Street, 310 Oak Street, 847 Dawson, 414 Thompson Street Page 204 of 418 Page 3 of 11 One Million Dollars ($1,000,000) per occurrence combined single limit/Two Million Dollars ($2,000,000) general aggregate. 2.1.3 Comprehensive Automobile Liability Insurance Policy with limits for each occurrence of not less than One Million Dollars ($1,000,000) Combined Single Limit with respect to bodily injury, property damage or death. 2.1.4 Workers Compensation Insurance Policy or similar insurance in form and amounts required by law. 2.1.5 Coverage must be maintained by a financially stable carrier with a minimum AM Best rating of A- or above. It will be the outside party's responsibility to provide proof of their carriers rating. 2.1.6 The City of Waterloo, Iowa will be named as an additional insured with respect to all casualty insurance policies. 2.1.7 Certificate of insurance will be submitted to the City Clerk prior to commencement of the contract/agreement and shall include a thirty -day notice of cancellation provision. 2.1.8 If the outside party fails to perform any of its obligations under the City's Insurance and Policy Requirements, Waterloo reserves the right to either purchase the required insurance coverage and assess the cost directly to the outside party, or to declare the outside party's bid invalid. 2.2 Bonds 2.2.1 A guarantee from each Bidder equivalent to five percent (5%) of the price is required. The guarantee shall consist of a firm commitment, such as a bond, certified check, or other negotiable instrument acceptable to the City, as assurance that the Bidder will, upon acceptance of its, execute such contractual documents as may be required within the time specified. 2.2.2 Successful Bidder will be required to furnish bond in an amount equal to one hundred percent (100%) of the contract price and shall be issued by a responsible surety acceptable to the City. The bond shall guarantee the faithful performance of the contract and the terms and conditions therein contained, shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims and damages of any kind arising out of the performance of this contract. 2.3 This Request for Bid does not commit the City to make an award, nor will the City pay any costs incurred in the preparation and submission of bids, or costs incurred in making necessary studies for the preparation of bids. 2.4 Important Exceptions to Contract Documents - The Bidder shall clearly state in the submitted bid any exceptions to, or deviations from, the minimum bid requirements, and any exceptions to the terms and conditions of this RFP. Such exceptions or deviations will be considered in evaluating the bids. Any exceptions should be noted on the Signature Page. Companies are cautioned that exceptions taken to this RFP may cause their bid to be rejected. No additional exceptions shall be allowed after submittal of a bid. 2.5 Incomplete Information - Failure to complete or provide any of the information requested in this RFP, including references, and/or additional information as indicated, may result in disqualification by reason of "non responsiveness". RFP FOR DEMOLITION SERVICES (no RACM) 820 Newell Street, 915 Newell Street, 71 Franklin Street, 929 Linden Avenue, 426 Cherry Street, 310 Oak Street, 847 Dawson, 414 Thompson Street Page 205 of 418 Page 4 of 11 SECTION III SPECIAL TERMS AND CONDITIONS 3.0 Term of Contract 3.0.1 The initial term of the Contract shall be for eight (8) weeks, anticipated to be from the end of the IDNR 10 Day Notice period starting (February 21, 2017) to (April 14, 2017). 3.0.2 A Contract, approved by the City Council and signed by the Mayor, shall become the document that authorizes the Contract to begin, assuming the insurance requirements have been met. Each section contained herein, any addenda and the response (Bid) from the successful bidder shall also be incorporated by reference into the resulting Contract. 3.0.3 No price escalation will be allowed during the initial term of the Contract. If it is mutually decided to renew beyond the initial period and the Contractor requests a price increase, the Contractor shall provide documentation on the requested increase. The City reserves the right to accept or reject price increases, to negotiate more favorable terms, or to terminate (or allow to expire) without cost, the future performance of the Contract. 3.0.4 The total actual expenses shall not exceed the amount allowed by the project Contract, including any renewal extensions thereof, unless amended by written agreement. 3.1 Agreement Forms 3.1.1 After award, the Bidder will be required to enter into a written contract with the City. 3.1.2. Termination for Cause. In the event that Contractor defaults in the performance or observance of any covenant, agreement or obligation set forth in the Contract, and if such default remains uncured for a period of seven (7) days after notice thereof shall have been given by City to Contractor (or for a period of fourteen (14) days after such notice if such default is curable but requires acts to be done or conditions to be remedied which, by their nature, cannot be done or remedied within such 14 -day period and thereafter Contractor fails to diligently and continuously prosecute the same to completion within such 14 -day period), then City may declare that Contractor is in default under the Contract. 3.1.3 Termination for Convenience. The Contract may be terminated at any time, in whole or in part, upon the mutual written agreement of the parties. City may also choose to terminate the Contract at any time by delivering to Contractor 10 -days' advance written notice of intent to terminate. 3.1.4 Remedies. If Contractor is in default of the Contract and has not cured said default as set forth in Section 3.1.2 above, the City may take any one or more of the following steps, at its option: 3.1.4.1 by mandamus or other suit, action or proceeding at law or in equity, require Contractor to perform its obligations and covenants under the Contract, or enjoin any acts or things which may be unlawful or in violation of the rights of the City under the Contract, or obtain damages caused to the City by any such default; 3.1.4.2 have access to and inspect, examine and make copies of all books and records of Contractor which pertain to the project; 3.1.4.3 declare a default of the Contract, make no further disbursements, and demand immediate repayment from Contractor of any funds previously disbursed under the Contract; 3.1.4.4 terminate the Contract by delivering to Contractor a written notice of termination; and/or RFP FOR DEMOLITION SERVICES (no RACM) 820 Newell Street, 915 Newell Street, 71 Franklin Street, 929 Linden Avenue, 426 Cherry Street, 310 Oak Street, 847 Dawson, 414 Thompson Street Page 206 of 418 Page 5 of 11 3.1.4.5 take whatever other action at law or in equity may be necessary or desirable to enforce the obligations and covenants of Contractor under the Contract, including but not limited to the recovery of funds. 3.1.4.6 No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right of City to enforce the same or to obtain relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation thereof at any later time or times. In the event that City prevails against Contractor in a suit or other enforcement action under the Contract, Contractor agrees to pay the reasonable attorneys' fees and expenses incurred by City. 3.2 Terms of Payment 3.2.1 Services authorized under this Contract shall be submitted as "lump sum" after services are delivered and accepted. 3.2.2 City has the right, at its discretion, to deny payment for any work by any Contractor if the total actual expenses exceed the amount allowed by the project Contract, including any renewal extensions thereof. The Contractor is not obligated to continue performance of services under this Agreement or otherwise incur costs in excess of the total actual expense allowed unless an amendment to the Contract is approved, and the City notifies the Contractor, in a written amendment, of the City's acceptance of the revised total actual expense allowed. 3.2.3 All work is to be done in strict compliance with this RFP and Demolition Specifications attached as Exhibit "B". The City may withhold payment for reasons including, but not limited to, the following: unsatisfactory job performance or progress, defective work, disputed work, failure to comply with material provisions of the Contract, third party claims filed or reasonable evidence that a claim will be filed or other reasonable cause. SECTION IV SERVICE REQUIREMENTS 4.0 Background The City of Waterloo, Iowa, is seeking bids for demolition and site clearance services for: 820 Newell Street, 915 Newell Street, 71 Franklin Street, 929 Linden Avenue, 426 Cherry Street, 310 Oak Street, 847 Dawson, 414 Thompson Street 4.1 Scope of Work The City of Waterloo is seeking a qualified demolition contractor to demolish the structures and clear the site. The Bidder understands and agrees that demolition and debris removal in the most expeditious manner possible is of the utmost importance and it will make every effort to complete all requirements of the Contract in the shortest time possible. The services to be performed under this Contract shall consist of the work described in the separate "Demolition Specifications" document (attached Exhibit "B") and shall be performed according to the standards set forth therein and herein. Any reference in this RFP to "this specification" shall include such Demolition Specifications. Bidder shall be responsible to familiarize itself with the specifications and to make a personal examination of the job site(s) and the physical conditions that may affect its ding and performance under the contract. Important note: The structures are currently being abated of asbestos, and upon notice to proceed the property will be deemed to be clear of, or have been abated for, asbestos containing materials (ACM) and may be handled as such. RFP FOR DEMOLITION SERVICES (no RACM) 820 Newell Street, 915 Newell Street, 71 Franklin Street, 929 Linden Avenue, 426 Cherry Street, 310 Oak Street, 847 Dawson, 414 Thompson Street Page 207 of 418 Page 6 of 11 4.2 Silence of Specifications — Commercially accepted practices shall apply to any detail not covered in this specification and to any omission of this specification. Any omission or question of interpretation of the specification that affects the performance or integrity of the service being offered shall be addressed in writing and submitted with the Bid. SECTION V METHOD OF EVALUATION 5.0 Contract Award - Any Contract award(s) made by the City of Waterloo is subject to prior approval by the City of Waterloo City Council. 5.0.1 Award of Contract shall be made to the most responsible and responsive bid from a Company whose bid offers the greatest value to the City with regard to the criteria detailed and the specifications set forth herein. The City may select a Bidder based on an "all or none" bid, on individual responses, or as is otherwise deemed to be in the best interest of the City. 5.1 Financial Terms will not be the sole determining factor in the award. To determine the award, the City will award a contract to the Bidder offering services and experience that best represents the overall value to the City. 5.2 Bid Evaluation Procedures 5.3.1 Each bid will be evaluated based on experience and the evaluators judgment of how well the bid addresses the City's requirements. Each prospective company is assured that any bid submitted will be evaluated using the best available information and without any forgone conclusions. 5.3.2 Consideration will also be given to solicited written clarification provided during the evaluation process and input from staff or other persons judged to have useful expertise that should be considered in a responsible, fair assessment of the relative merits of each bid. 5.3 A Bidder's submission of a bid constitutes its acceptance of this evaluation technique and its recognition and acceptance that subjective judgments will be used by the evaluators in the evaluation. 5.4 Following the evaluation process, the award process is as follows: 5.5.1 The evaluators shall determine which bidder has submitted the best bid using the criteria set forth above, and make its recommendation to the City Council. 5.5.2 The City Council considers a resolution awarding the Contract and authorizing the Mayor to execute the Contract on behalf of the City. Note, no Contract shall be deemed to be created and exist unless and until the City Council adopts a resolution awarding the Contract and authorizes the Mayor to sign the Contract. 5.5.3 The Mayor executes the Contract. RFP FOR DEMOLITION SERVICES (no RACM) 820 Newell Street, 915 Newell Street, 71 Franklin Street, 929 Linden Avenue, 426 Cherry Street, 310 Oak Street, 847 Dawson, 414 Thompson Street Page 208 of 418 Page 7 of 11 EXHIBIT "A" SIGNATURE PAGE 820 Newell Street, 915 Newell Street, 71 Franklin Street, 929 Linden Avenue, 426 Cherry Street, 310 Oak Street, 847 Dawson, 414 Thompson Street The undersigned Proposer/Bidder, having examined these documents and having full knowledge of the condition under which the work described herein must be performed, hereby proposes that they will fulfill the obligations contained herein in accordance with all instructions, terms, conditions, and specifications set forth; and that they will furnish all required services and pay all incidental costs in strict conformity with these documents for the stated process as payment in full. Our bid, for demolition and site clearance of the site is, not to exceed: Amount in written form, not to exceed: Submitting Firm: Address: City: State: ____ ____ Zip: __ Authorized Representative (print) Authorized Representative Signature Date : Email: Phone: Fax: EXCEPTIONS/DEVIATIONS to this Request for Proposal shall be listed in writing on an attached document provided by the Bidder. Please be as specific as possible. Please check one: __ Our company has no exceptions/deviations. __ Our company does have exceptions/deviations which are listed on an attached document. GENERAL INFORMATION. Freight and/or delivery charges, if any, shall be included in the price. FIRM PRICING. Offered prices shall remain firm for a minimum of sixty (60) days after the due date of this solicitation unless indicated otherwise. Accepted prices shall remain firm for the duration of the contract. ADDENDA (It is the Bidder's responsibility to check for issuance of any addenda). The authorized representative herby acknowledges receipt of the following addenda: Addenda Number ___ Date _—__—_ Addenda Number ___ Date _—__—_ Addenda Number ___ Date _—__—_ Addenda Number ___ Date _—__—_ We choose not to bid at this time but would like to be considered for future requests for bid Page 209 of 418 EXHIBIT "B" CITY OF WATERLOO SPECIFICATIONS FOR DEMOLITION AND SITE CLEARANCE OF 820 Newell Street, 915 Newell Street, 3126 Franklin Street, 1107 Commercial Street, 71 Franklin Street, 929 Linden Avenue, 426 Cherry Street, 310 Oak Street, 847 Dawson, 414 Thompson Street [No Regulated asbestos containing materials (Non-RACM)] PART 1 - GENERAL 1.01 CITY REPRESENTATIVES The City's Representative for this project is: Chris Western, Planner II/Project Manager. 1.02 DESCRIPTION OF WORK Unless directed otherwise in the Contract Documents or by the Project Manager, the Contractor shall: A. Remove and properly dispose of all trees, structures, cement slabs, and driveways, trash, rubbish, basement walls, floors, foundations, steps, planters, retaining walls, fences, wells, cisterns, landscape features such as pools and waterers and concrete or asphalt flatwork such as sidewalks, driveways, and the like from the specified property. B. Remove any fuel tanks, outdoor toilets and septic tanks, cisterns, meter pits, and plug or abandon wells. As to cisterns, section 2.14 also applies. C. Remove the materials from the demolition site in accordance with federal, state and local regulations. D. Remove and dispose of appliances and other items that may contain refrigerants in accordance with 40 CFR, Part 82. Appliances and other items that may contain refrigerants include, but are not limited to, refrigerators, freezers, dehumidifiers and portable or central air conditioners. E. Remove and legally dispose of mercury -containing materials including fluorescent, high- pressure sodium, mercury vapor, metal halide light bulbs, and thermostats containing a liquid filled capsule. PCB -containing materials include capacitors, ballasts, and transformers where the component is contained within a metal jacket and does not have a specific, legible label stating no PCBs are present. F. Disconnect all utility services before demolition per Section 2.07. G. Perform site clearance. H. Complete the demolition work in accordance with the plans and these technical specifications. Page 210 of 418 1.03 PROTECTION OF THE PUBLIC AND PROPERTIES A. Littering Streets 1. The Contractor shall be responsible for removing any demolition debris or mud from any street, alley or right-of-way resulting from the execution of the demolition work. Any cost incurred by the City in cleaning up any litter or mud shall be charged to the Contractor and be deducted from funds due for the work. 2. Littering of the site shall not be permitted. 3. All waste materials shall be promptly removed from the site. B. Street Closure 1. If it should become necessary to close any traffic lanes, it shall be the Contractor's responsibility to acquire the necessary obstruction permits and to place adequate barricades and warning signs as required by the City. 2. Street or lane closures shall be coordinated with the appropriate City authority. C. Protection of the Public by the Contractor. A temporary fence shall be erected around all excavation, dangerous building(s) or structure(s) to prevent access to the public unless the City's Project Manager determines that the site is sufficiently secure without fencing. Such fence shall be at least four feet high, consistently restrictive from top to grade, and without horizontal openings wider than two inches. The fence shall be erected before demolition and shall not be removed until the hazard is removed. D. Noise Pollution: All construction equipment used in conjunction with this project shall be in good repair and adequately muffled. The Contractor shall comply with any noise pollution requirements of the City. E. Dust Control: The Contractor shall comply with applicable air pollution control requirements of the City's Representative. The Contractor shall take appropriate actions to minimize atmospheric pollution, and toward that objective the City's Representative shall have the authority to require that reasonable precautions be taken to prevent particulate matter from becoming airborne. Such reasonable precautions shall include, but not be limited to: 1. The use of water or chemicals for control of dusts in the demolition of existing buildings or structures, construction operations, the grading of roads, or the clearing of land. 2. Covering, at all times when in motion, open -bodied trucks transporting materials likely to give rise to airborne dusts. 2 Page 211 of 418 F. Requirements for the Reduction of Fire Hazards 1. Removal of Material: Before demolition of any part of any building, the Contractor shall remove all volatile or flammable materials, such as gasoline, kerosene, benzene, cleaning fluids, paints or thinners in containers, and similar substances. 2. Fire Extinguishing Equipment: The Contractor shall be responsible for having and maintaining the correct type and class of fire extinguisher on site. When a cutting torch or other equipment that might cause a fire is being used, a fire extinguisher shall be placed close at hand for instant use. 3. Fires: No fires of any kinds will be permitted in the demolition work area. 4. Hydrants: No material obstructions or debris shall be placed or allowed to accumulate within fifteen feet of any fire hydrant. All fire hydrants shall be accessible at all times. 5. Debris: Debris shall not be allowed to accumulate on roofs, floors, or in areas outside of and around any structure being demolished. Excess debris and materials shall be removed from the site as the work progresses. G. Protection of Public Utilities: The Contractor shall not damage existing fire hydrants, streetlights, traffic signals, power poles, telephone poles, fire alarm boxes, wire cables, pole guys, underground utilities, or other appurtenances in the vicinity of the demolition sites. The Contractor shall pay to repair or replace any damaged utilities. The Contractor shall pay for temporary relocation of utilities, which are relocated at the Contractor's request for his convenience. All below -ground utilities that are abandoned as a result of demolition shall be terminated at least two (2) feet below the finish grade of the site. H. Protection of Adjacent Property 1. The Contractor shall not damage or cause to be damaged any public right-of-way, structures, parking lots, drives, streets, sidewalks, utilities, lawns or any other property adjacent to parcels released for demolition whether or not the property is scheduled for future demolition. The Contractor shall pay to repair or replace any such damage. The Contractor shall provide such sheeting and shoring as required to protect adjacent property during demolition. Care must also be taken to prevent the spread of dust and flying particles. 2. The Contractor shall restore existing agricultural drain tiles or roadway sub drains that are cut or removed, including drainable backfill, to original condition. Repairs shall be subject to approval by the property owner where applicable, and by the City's Representative. 1.04 RISK OF LOSS 3 Page 212 of 418 A. The Contractor shall accept the site in its present condition and shall inspect the site for its character and type of structures to be demolished. The City assumes no responsibility for the condition of existing buildings, structures, and other property within the demolition area, or the condition of the property before or after the solicitation for proposals. No adjustment of proposal price or allowance for any change in conditions that occur after the acceptance of the lowest responsible, responsive proposal will be allowed. B. The Contractor acknowledges and understands that any disposal, removal, transportation or pick-up of any materials not covered under the scope of work shall be at the sole risk of the Contractor. The Contractor understands that it will be solely responsible for any liability, fees, fines, claims, etc. which may arise from its handling of materials not covered by the scope of the work. 1.05 PROPERTY OWNERSHIP A. Title: The property address will be included in the Contract Documents. Following execution of the contract, and upon issuance of Notice to Proceed with respect to a given property, for the work of demolition and site clearance on all or any part of the demolition area referenced in the Notice to Proceed, all rights, title, and interest of the City in and to buildings, structures, fixtures and other personal property to be demolished and/or removed by the Contractor on part or all of said project area as described in the Contract Documents and contract addenda thereto, shall be deemed to be vested in the Contractor. All materials are to be removed and disposed of or salvaged in conformance with these specifications. B. Land: No property rights, title, or interest of any kind whatsoever, in or to the land or premises upon which such buildings or structures stand, is created, assigned, conveyed, granted, or transferred to the Contractor, or any other person or persons, except only the license and right of entry to remove such buildings and structures in strict accordance with the Contract Documents. Contractor shall not use the land or premises, or allow any other party to use the land or premises, for any purpose other than activities in direct support of the demolition. 1.06 VACATING OF BUILDINGS The structures identified in the Contract Documents shall be vacated before a Notice to Proceed is issued and the Contractor begins work. In case the Contractor finds that any structure is not vacated, the Contractor shall immediately notify the City's Representative and shall not begin demolition or site clearance operations on such property until further directed by the City's Representative. The Contractor's responsibility for such buildings will not begin until the City's Representative issues a subsequent Notice to Proceed with Demolition Order. No claim for extension of time or increase in price will be considered because of occupancy of any buildings. In case such occupancy is prolonged, the City reserves the right to delete the structure from the work. 1.07 PERMITS AND FEES The Contractor shall obtain all the necessary permits and pay all permit fees that are required by the City or any other governmental authority in conjunction with the demolition work. 4 Page 213 of 418 1.08 MEASUREMENT AND PAYMENT A. Demolition Work: The Contractor shall be paid the lump sum price for demolition as indicated in the proposal and as approved by the City, and this payment will be full compensation for removal of buildings, building materials, contents of buildings, appliances, trash, rubbish, basements, foundations, and steps from the site; disconnection of utilities; grading of disturbed areas; placing and removing safety fencing; removal of septic tanks and cisterns; removal or capping of wells; and other work as necessary to complete the project. B. Incidental Items: The Contractor shall provide and pay for all materials, labor, tools, equipment, transportation, temporary construction, charges, levies, fees, permits and other expenses necessary to complete this work according to the plans and specifications. PART 2 -EXECUTION 2.01 DEMOLITION SCHEDULE The Contractor shall complete the Project in an expeditious manner and shall commence work within ten (10) days after being notified by the City with a Notice to Proceed on the project (excluding any Limited Notice to Proceed). It is anticipated that the City will issue a Notice to Proceed immediately for purposes of completing required utility disconnect work. The site shall be completely fenced and secured when left unattended. If Contractor is prevented from timely completing the work because of circumstances beyond the Contractor's reasonable control as determined by the City, the time for completion of the work will be tolled for a period of time equivalent to the stoppage resulting from such circumstances. The Contractor does hereby expressly acknowledge and agree that time is of the essence of this Contract, and, thus, failure by the Contractor to timely render and perform services hereunder shall constitute a material break of the Contract. 2.02 SALVAGE OF DEMOLITION MATERIALS The Contractor shall be allowed to salvage materials from any property on this project. No salvaging shall occur on the property until after the City of Waterloo has issued a Notice to Proceed for the property. The Contractor shall assume all expense, risk, and liability for salvaging. It is preferred that the Contractor remove items to be salvaged from the premises to the Contractor's premises or other private lands for pick up by other individuals or entities. If the Contractor intends to allow any other individuals or entities to enter the property on this project to perform salvaging, the Contractor shall only do so after obtaining from the third -party salvager a certificate of insurance for general liability with limits of liability of at least $1,000,000 per occurrence for Bodily Injury and Property Damage. For entities with employees, it shall include Workers Compensation and Employers Liability Insurance meeting the requirements of the Iowa Workers Compensation Law covering all of the entity's employees carrying out their work. The Contractor and the City of Waterloo, Iowa, its officers and employees, shall be named as additional insured on the third -party salvager's general liability insurance policies and certificates of insurance 5 Page 214 of 418 2.03 DEMOLITION AND REMOVALS A. Structural Parts of Buildings 1. No wall or part thereof shall be permitted to fall outwardly from any building except through chutes or by other controlled means or methods, which will ensure safety and minimize dust, noise and other nuisance. 2. Any part of a building, whether structural, collateral, or accessory, which has become unstable through removal of other parts, shall be removed as soon as practicable and no such unstable part shall be left free-standing or inadequately braced against all reasonably possible causes of collapse at the end of any day's work. B. Basements and Foundation Walls: Cement slabs and footings or foundations of structures without basements are to be completely removed. If basements or crawl spaces are present they must be completely removed and backfilled. C. Concrete Slabs: The Contractor shall remove all concrete slabs, asphalt, surface obstructions, masonry slabs and appurtenances, unless otherwise directed. D. Signs and Landscape Structures: Landscape structures or signs must be removed with the project. The Contractor shall employ hand labor or other suitable tools and equipment necessary to complete the work without damage to adjacent public or private property or the items noted above. Where such Landscape structures or signs are removed, the area shall be graded to match adjacent natural grade levels or as directed by the City's Representative. The cost of any tree or brush removal due to the removal and grading out of any landscape structures or signs will be considered incidental and shall be included in the lump -sum bid for demolition. E. Fences: Fences, guardrails, and similar facilities shall be completely removed from the site. All posts for support shall be pulled out or dug up so as to be entirely removed. F. Partially Buried Objects: All piping, posts, reinforcing bars, anchor bolts, railings and all other partly buried objects protruding from the ground shall be removed. The remaining void shall be filled with soil and compacted in accordance with these specifications. G. Vegetation: The Contractor shall remove all trees, and such other trees, stumps, bushes, vegetation, brush and weeds, whether standing or fallen. FI. Fuel Tanks: If applicable, Fuel tanks, above or below ground, shall be carefully removed and disposed of in a safe manner in accordance with the State Fire Marshal's regulations and those of the Iowa Department of Natural Resources. 1. Fuel tanks, above or below the ground, or tanks which have been used for storage of gasoline, kerosene, benzene, oils or similar volatile materials shall be carefully removed and disposed of in a safe manner. 2. All other tanks or receptacles shall be pumped out or emptied in a safe manner, and then shall be flushed out immediately with water, carbon dioxide or nitrogen gas until they are 6 Page 215 of 418 gas -free when checked with a "Explosimeter" or another equally efficient instrument, before the work of removal is begun. Checking with the "Explosimeter" shall be done in the presence of the City's Representative by competent personnel. 2.04 WELL PLUGGING AND ABANDONMENT If applicable, all drilled wells shall be plugged and abandoned in accordance with Iowa Code § 455B.190 and Iowa Administrative Code title 567, chapter 39. An Iowa Department of Natural Resources, Abandoned Water Well Plugging Record shall be filed upon completion of the well abandonment. All sand point wells shall be pulled out of the ground, or if unable to be pulled, shall be plugged in accordance with Iowa Code. 2.05 DISPOSAL OF DEMOLITION DEBRIS AND SOLID WASTE A. Acknowledgement: The Contractor acknowledges, represents and warrants to the City that it is familiar with all laws relating to disposal of the materials as stated herein and is familiar with and will comply with all applicable guidelines, requirements, laws, regulations, of any federal, state or local agencies or authorities. The Contractor acknowledges and understands that any disposal, removal, transportation or pick-up of any materials not covered under the scope of work or not in compliance with these specifications shall be at the sole risk of the Contractor. The Contractor understands that it will be solely responsible for any liability, fees, fines, claims, etc., which may arise from its handling of materials not covered by the scope of work or not in compliance with these specifications. B. Debris: All materials, rubbish, and trash shall be removed from the demolition area leaving the demolition area free of debris. Any cost incurred by the City in cleaning up such materials and debris left behind shall be deducted from funds due the Contractor under this contract. C. Tires, Household Hazardous Waste, White Goods and Electronics: Tires, household hazardous waste (MW) (which includes propane tanks, paint, pesticides and other materials that are restricted items for disposal in municipal landfills), white goods (which include household appliances such as washers, dryers, refrigerators, stoves, dishwashers, heaters, hot water heaters, etc.) and electronics (e -waste) will be first segregated from the structures and transported to an appropriate disposal site. The Black Hawk County Landfill will not accept HHW, so an alternative disposal site must be proposed. These wastes may be segregated in the field and hauled in concentrated loads. The Contractor shall visit the site to determine the number of tires that have been abandoned on site. If any additional tires are deposited on site prior to commencing demolition activity, the Contractor shall immediately notify the City's Representative of the quantity of additional tires so a change order can be prepared for additional removal. A change order will only be considered if the Contractor identified the number of abandoned tires on the site in the bid tabulation. D. Disposal of Demolition Debris and Solid Waste: 1. All debris and solid waste shall be delivered by the Contractor to the Black Hawk County Landfill. The Contractor shall be responsible to pay all fees for waste disposal. The Contractor shall submit to the City's Representative copies of all disposal tickets for 7 Page 216 of 418 entire project. The cost of all disposal fees shall be considered incidental to the demolition. 2. All loads shall be secured while in transit, and all trucks used for disposal shall have a solid metal tailgate. Tarps and netting shall be used to prevent loss or dispersal of debris during transit and to minimize the threat of harm to the general public, private property and public infrastructure. E. Reserved F. Freon Removal and Disposal: The handling of Freon -containing appliances is subject to all applicable state and federal mandates and regulations. The Contractor shall be responsible for the identification and removal and disposal of the material in accordance with applicable regulations. All costs associated with said removal and disposal shall be considered incidental and shall be included in the lump sum bid for demolition. G. PCB and Mercury Removal and Disposal: The handling of any fluorescent lighting fixtures and ballasts containing PCB or mercury is subject to all applicable state and federal mandates and regulations. The Contractor shall be responsible for the removal and disposal of the material in accordance with applicable regulations. All costs associated with said removal and disposal shall be considered incidental and shall be included in the lump sum bid for demolition. 2.06 Final Cleaning Up: a. Before acceptance of the demolition work, the Contractor shall remove all unused material and rubbish from the site of the work, remedy any objectionable conditions the Contractor may have created on private property, and leave the right-of-way in a neat and presentable condition. The Contractor shall not make agreements that allow salvaged or unused material to remain on public or private property at or adjacent to the project area. All ground occupied by the Contractor in connection with the work shall be restored. Restoration shall include grading and erosion control that meets applicable standards and regulations. b. Final cleaning up shall be subject to approval of the City's Representative and in accordance with applicable regulations. All pieces, parts, scraps, debris, rubbish, wood or organic materials from demolition activities shall be cleaned up and removed from the premises on a weekly basis. Final cleanup after a structure is demolished shall include complete and thorough removal from the premises of all parts or pieces of the building, its contents and its furnishings, including all debris, organic materials, rubbish, wood, concrete and masonry rubble. All hazardous open pits and recesses shall be securely fenced. 8 Page 217 of 418 2.07 UTILITY DISCONNECTIONS The Contractor shall be responsible for coordinating with private utility companies for disconnection of services, including, but not limited to, electricity, natural gas, cable television, phone and internet. A. Sanitary Sewer Service Disconnection: All sanitary sewer services shall be disconnected before demolition work begins and plugged in conformance with requirements of the City. The Contractor shall not backfill the area prior to inspection by the Waterloo Building Inspections Department. Contractor may contact the Waterloo Building Inspections Department for requirements to comply with this specification. B. Water Service Disconnection: All water services and stubs for the buildings or properties within the demolition work shall be disconnected before demolition work begins in conformance with the requirements of the City. The Contractor shall not backfill the area prior to inspection by Waterloo Water Works. Contractor may contact the Waterloo Water Works for requirements to comply with this specification. C. Backfill and Compaction within City Right -of -Way: 1. Streets: The Contractor shall backfill, compact as specified and patch the surface of all excavations made in streets. The Contractor shall pay the cost. 2. Public Right -of -Way: All areas within the public right-of-way (including parking and sidewalk areas) shall be compacted. 3. Basements: Shall be backfilled with clean fill according to SUDAS specs. 2.08 EROSION CONTROL All sites: 1. Control off-site vehicle track out (stabilized entrance) 2. Controls at downslope perimeter: a. Prevent sediment from reaching neighboring properties or drainage infrastructure; this can be done through vegetative buffers, silt fence or wattles depending on setting b. Protect on-site or adjacent storm water intakes as needed, typically done with filter sock or inlet bag c. Stabilize after completion For any Sites over one acre of disturbance: 1. Meet all requirements stipulated above 2. Develop a storm water pollution prevention plan and submit to city engineer's office for approval 3. Attain GP2 authorization from the Iowa DNR 4. Comply with all requirements of GP2 and City of Waterloo municipal code of ordinances 8- 4B: Construction Site Erosion and Sediment Control, including completion of weekly site inspections 5. Contact city engineers office for pre -construction inspection prior to land disturbance 9 Page 218 of 418 6. Contact city engineers office for post -construction inspection prior to permit closure 2.09 SAFETY AND FENCING A. Safety: The Contractor shall comply with all applicable current federal, state and local safety and health regulations. B. Safety Fencing: The Contractor shall furnish and place a safety fence around the site adequate enough to secure the demolition site, including any resulting debris or excavation, and to prevent pedestrian access. C. Demolition Techniques: The Contractor shall employ good demolition techniques, which includes, but is not limited to: 1. Using demolition techniques that minimize ground disturbance. All trees and shrubs shall be removed from entire site. 2. Maintaining the practice of keeping personnel at a safe distance from demolition activities. 3. Loading the materials with techniques to maintain a sufficient distance from personnel to reduce excessive exposure to airborne material. 4. Tarping loads and otherwise preventing material from becoming airborne during hauling. 5. Manual cleaning of the demolition site to remove all materials from the site. Contractor shall be responsible for providing protective gear and equipment to its agents and employees and for ensuring its proper utilization. 2.10 AUTHORIZED WORKERS Only the Contractor and its employees are allowed to demolish, dismantle, detach or dispose of any part of the demolition structure or its contents. Other individuals or entities that the Contractor intends to allow to salvage materials shall only be allowed on the premises after fully satisfying the insurance requirements specified in Section 2.02 above. 2.11 DAILY CLEAN UP OF RIGHT-OF-WAY AND PRIVATE PROPERTY At the end of each workday, the Contractor shall clean sidewalks, streets, and private property of any debris caused by the demolition operation. 2.12 RESERVED 2.13 EQUIPMENT 10 Page 219 of 418 1. The Contractor shall be equipped with the normal tools of the trade and shall furnish all labor, tools, and other items necessary for and incidental to executing and completing all required work. 2. All equipment and vehicles utilized by the Contractor shall meet all the requirements of federal, state and local regulations, including, without limitation, all US DOT, Iowa DOT and safety regulations, and are subject to approval of the City. All loads must be secured and tailgates must be used on all loads. Sideboards must be sturdy and may not extend more than two feet above the metal sides of the truck or trailer. Trucks shall carry a supply of absorbent to be used to pickup any oil spilled from loading or hauling vehicles. 3. Contractor shall submit copies of the landfill tickets generated during project to the Project Manager that identifies the disposal site (Black Hawk County Landfill — refer to 2.05 (D) Disposal of Demolition Debris and Solid Waste) to which the materials were delivered. Such tickets shall be required to process billing statements by the Contractor. 2.14 ARCHAEOLOGY In the event that archaeological deposits (soils, artifacts and features, including cisterns, privies and the like), or other remnants of human activity are uncovered, or if archaeological deposits are found during demolition, the project will be halted immediately in the vicinity of the discovery, and the Contractor will take reasonable measures to avoid or minimize harm to finds. The Contractor will inform the Project Planner who will in turn notify the City. The City will then inform the State Historical Society of Iowa (SHSI) immediately. Work in the sensitive area cannot resume until a qualified archaeologist determines the extent of the discovery, consultations between SHSI are complete, and the City has been notified by SHSI. 2.15 PRICING This is a lump sum contract; all bids bid components are on a "not to exceed" basis. Change orders, additions, deletions and any other changes in the scope of work, will take the form of written amendments mutually agreed to by Contractor and City. In the case of mathematical errors, transposition of figures and the like, actual bid tabulation totals will take precedence over summary bid figures. 2.16 PROPERTY DAMAGE The Contractor shall be responsible for all damages to public and private property. The Contractor shall be responsible for having at least one person of authority and responsibility at the job site, and shall keep a report of all damage. If public or private property is damaged by the Contractor and is not repaired in a timely manner as determined by the City, the City has the option of having the damage repaired at the Contractor's expense to be reimbursed to the City, withheld from future payments of the Contractor, or paid from the performance bond. 11 Page 220 of 418 1/11/2017 Black Hawk County Detailed Parcel Report BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Parcel ID Deed Holder Tax Mai i to Address 8913-24-203-003 PDF No. 13 TY OF WATERLOO CITY OF WATERLOO 715 MULBERRY ST MArea ap Contract Buyer ATTN: FINANCE DEPARTMENT E WATERLOO -C WATERLOO, IA 50703-0000 Pro a Address 820 NEWELL ST WATERLOO, IA 50703-0000 Current Recorded Transfer Date Drawn Date Filed Recorded Document Type 6/5/2014 •/9/2014 2014 021730 SALES 7/10/200' 75,000 SALE TO/BY EXEMPT ORGANIZATION (SELLER OR BUYER EXEMPT ORGANIZATION) - 09/11 / Contract 12/1/2016 9/10/2010 5/18/2004 D BUILDING PERMIT Number FC WA 06413 WA 0624 ASSESSED VALUES/CREDITS Year 2016 100% Land Multi -Residential Land Value 33,900 0 Taxable Land Value 33,900 Amount 30,000 Reason Demo/Rmvi Siding Dwelling 0 Multi -Residential Land 0 Dwelling Class Building otal Acres 4,440 38,340 0 Buildin s` otal 440 38,340 Multi -Residential Land Buildin Taxable Value 33,900 Land Multi -Residential Land 33,900 Dwellin iotas acres ,440. _ __..._.........._.._..38,340 ` 0 Building otal 4,440 38,340 Taxable Value Tax District Multi -Residential Land Land Multi -Residential Land TAX INFORMATION cres 0 Total 34,506 ASSESSMENT YEAR 2015 PAYABLE 2016/2017 941311 - WATERLOO LOGAN UR AMD1 TI Gross Value Cor 0 Nocorp 0 Homestead Credit $0.00 Corp Nocorp Taxable Value Military Exemption Levy Rate Gross Tax 40.78414 $0.00 Disabled Veteran Credit Property Tax Relief Credit Net Tax $0.00 Ag Business Property Tax Credit Credit $0.00 LEGAL ROSE HILL REPLAT LOTS 2,3,4,5,6,7,14,15,16,17, 18,19 AND 20 ALL VAC ALLEY IN BLK 2 LYING BETWEEN LOTS 1 HRU 6 AND LOTS 15 THRID 20 http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn= 891324203003 Page 221 of 41148 1!11/2017 iasis Cres x Rate cres x Rate otals: Black Hawk County Detailed Parcel Report LAND pe Clubhouse Descrion dditional Information COMMERCIAL BUIL ox,rea 43560 8494.2 _........._ 520054.2 NGS AND ADDITIONS B BRK/BLK Style Brick / Blk - Steel Base Square Feet 3,294 Basement Square Feet 3,294 GBA Square Feet 7038 MAW = . � ,LumuouLLL LaoloaLOILLoLn., LI RVPLA I Itm djustmen oilet Room Sink -Ki Item Bsmt Finish lC - deduct then Marllm wl l .1141 m15 LLOAIIIOLIPIAMPEOLLIP ear Buil 977 VIII=1 fl Area 3294 MA Stories 2 .7,101,60,0",TYChIllElyNklIndaftil" IMEMEMILLIK Quantic LO 'TOIL mu IAmL'IMRmM'L'II a4ul.� NONI;I.w a)remrmr ;oLL.L'IFmn'Lmf bmf qqf LLL main 11000110Liiiii110.02LINLIMAIILLOLANI11105 �ullmuur -no u Extras MERE II Descri Porch Commercial �III�IN�ou�la�lNormUturVNVWWmmaa`w;UIYoDV;rlmti'V'1if�14 ,1�V Description Ftr & FdtnC"BIk or Tile . Exterior Wall Brick onBlocic .�. Exterior Wall C"BIk or Tile - e . r � m�ralallv�,,� Oa tem Count mI�r tifgPY'vVoLa o"Il L'ILIL4IL11111111409f111gefilLiLlfl(sforu uanJ%r _000 3294 n 3294 ��.-�s�,..�,,. Extended Description 100 SF, Wood Deck, Low Pri'ci " rNt ;vrr.r,y Y1:1 okg' w4 Oi",1101d mV 011101" at!!°,1,W l'LOILILII LLYW' l loilph01161/Po10110,5"1111W,Imo6d."veiofmigi Exterior Wall Vi+lFrame�����Wunro.. rior Wall %wall or Euwm. interior Wall Panel m Softwood ndows Incl. w / Base Fronts/Doors Incl. w / Base erticals & Basement Excavation, Floor, Li •Horizontals Roof 4 Ply Compo/Cone Deck/ S g CeilinDrywall w.,..m�,. Ceiling Suspended Bik Fiber Struct, Floor \Aid Deck on Wood Floor Cover Asphalt Tile Partitions Incl. w / Base Framing Steel Averagepo�.rN HVAC Forced Hot Air MMIMICILMOI Lighting Incl w / Base.�;.mmm., Floor Cover Car 4XRMM+MMIMOYMYM115101EMYYMINDYYM1 Clubhouse VALMOLEf dditional Information 6M1MiI mIIILL WOWLVM' mUi dj'ustmen PMIl4YWW MELIIMILL2"b2un� Extras u�w�uim�am���m iNiR•u'i dNIY',919m1'mm.!,'mtEFIMED Style Frame - Wood Base Square Feet 118 Basement Square Feet 0 GBA Square Feet 7038 Description'M -15 FR ILLMI ^'M mr tlLN" 1111 +llmIRRM!R(MOMI tq Year BuiI 1977 .17111, rpm NIiiR/MW'o"E%I.fiR.tivMRNINMJHNM,MI MIEB fS591•31f n �M o" dafsm l at rea 18 ize F 1 LF LF 0: _LF •:� LF of Wail — —,.. : LF 3294: SF 3294 SF/Stoly . �. SF/Strrrr. 3294: S F 3294 SF w 3294: P/Unit 294: SF .. SF sF 3294. S Fry.:w MIEMMI RIPMWUYMIIMI WOMIME NYKYYSAMMIS Stories AMIA MEMEIMLLONLIMLNIL gaLijg v.uluuulr Description 11 - deduct Ai w VINETMON 1411/19MNYVerill'OPRETInaff Ivo a is itstAmos,katuoramarruvan 2ND FLOOR ADJUSTMENT OWL ram MOM a1N01U, UMW gew Item Count Extended Extended Description __ Quantit =118.00, Units=Square Feet, Heigh VN. VRm;J".ag7ysfr tltN, 110/n01Ell ,a 141° N3+ J[/ Quantic 18 unmv>�ai http://www2.co.bl ack-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891324203003 uanTlrn w It ENO ➢"N1EL;mmlfilL)PMUMM7 A TIPA MIVUId(I VIMN11Yf `aceto Page 222 of 1/11/2017 erticals & Horizontals rt— Tie Clubhouse Additional Information Adjustme wsnr Extras iMINNZOIMME Black Hawk County Detailed Parcell Report Description Exterior Wall .....,. Vipyll Frame Interior Wall Dr rwall or Equiv ws Incl. w / Base Fronts/Doors Incl w Base Roof Incl. w / Base =MT MAIM lOWNINIII,Wrn, CeilifLD Struct. Floor Wd Deck on Wood Floor Cover Asalt Tile Partitions Incl. w / Base FraminQWood Average HVAC Forced Hot Air aa VI Li.htin Incl. w / Base ize N: LF0._....�.. : LF 0. LF of all +: LF 118: SF x:18: SF-/Sto 118: SF 118: SF 118 P/Uni 118: SF 118: SF 118: SF Description 2-1S FR RNA II.I IiNMOWSoWu JMo RgTWA01m.MINtang Style Frame - Wood Base Square Feet 108 Basement Square Feet 0 GBA Square Feet 7038 thAMUIV Iltem r /C deduct 0 COWm lltir N a9 nM`dOM MOM ^"''$1 Descri#tones. Item Count uilt {00,11I00'IMNntVX 2ND FLOOR ADJUSTMENT N'NW& miarrinvoinItAINAAVMSttiovirioniimarsorir Description Exterior Wall Vin I Frame /EV. IA0rpIVINAR1 • 1'6 tot ga:;I�w tatFEMEREIE rea 108 Ym4161k1 ''i, Nil'' ,i5t w'&mu0• AW All III 6aAWIlA aaolvi MIN Extended Description 4,U. WA, Vorl,rtivneNru,v, v ue Quantit 108.00, Units=Square Feet, Height=0 X�IWuwl �i;o)Ba'Wwro� ��IMat WW2Wd�ri�� .flWW�I"a; w ories 1ruwnmwwt0,090 'tlETO, DIM Quantitr�o2m u n 108 �ah�q'mdwp interior Wall Drywall or E uiy� indows_Incl. w / Base Fronts/Doors Incl. w / Base Roof Incl w / Base Verticals & Wnt�nntaflc Struct. Floor Wd Deck on Wood Floor Cover As ahalt Tile Partitions incl. w / Base Framing _ V Wood - Average : mm mM, m.„m HVAC Forced Hot Air arehouse dditional Information ELic htin• Incl. w / Base I/ �g , Ettt djustmen WIEMORIBMit erticais & Horizontals Description -1S C'BLK MINVAIMMIMPIIMOVIIMPIVolIMIMOVAIVATOMINEVEIMERNIMEMEIM Style C.BIk - Wood Base Square Feet 224 Basement Square Feet 0 GBA Square Feet 7038 It • :IAA, tittItt,Atini.-'AuVIAh Heat - non �lrmWYl� Descri tian Ftr & Fdtn C"Blk or Tile Exterior Wall C'BIk or Tile - Interior Wail Unfinished endows Incl. w / Base =rants/Doors Incl. w / Base Roof Asph Shinede/Wood Dk m m Ceiling Incl. w/ Base Struct. Floor 8" R"Concrete Framing Wood Avera e tze LF 1, 0: LF 0: LF of WaII���m,�,s.amss, DMIRVIIIMM,1041 Urn v., 414,1.144414=141,74 0: LF 10_8: SF 1108 SF/Story m p P '10.8: SF 1.08. SF 108: P/Unit rv.Mo,mwrc 108 SF 108: SF .10,16930.61M2,191,90MIEZEMPRIEMMIIIMMEORN MOM Year Built rea 1977 (1224 w lv J'V4110l'a wu Naw Itis nti d4m4WONId:nWVK�� 4444 h4D 4414 44 5 'AIA !uo MY9 tlW Waw aro 111•11 IRNAt•It 'Vitt MtlO ;4444444 uanti 24 N41 ize � AFF Irsvmamomonvi 211110 : LF LF of Wali��n����� htip://www2.co.btack-hawk.i a.uls/webs i to/bhrra ap/bhRepD et.asp?apn=891324203003 Page 223 of 31P 1/11/2017 HVAC No HVAC Li•htunr Warehouse„�.41µ... Black I-lawk County Detained Parcel Report 24: SF lotir 1 11 !Date A2 -1S FR [10'8] A3-1$ C'ELK (224) 1 1 3 8 81.25 13 BRKTBLK [3234] Al -IS FR 1118] uwr..I.NA xw a a: n.: MIMMm o EMAIR mEMORavravmu��r� ebsite Last Updated: 01/06/2017 4 24 13 http://www2.co.b[ack-hawks a.us/website/bhmap/bhRepD et.asp?apm=(391324203003 44 4 1 4 WO STP NC [16] 10 10 WO OK [100] .01 Page 224 of 4048 1/11/2017 Black Hawk County Detailed Parcel Report BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Parcel ID 8913-13-459-019 Deed Holder CITY OF WATERLOO PDF No. 7 Ma + Area EWTLO-13 Contract Bu er Tax Mail to Address CITY OF WATERLOO 715 MULBERRY ST ATTN: FINANCE DEPARTMENT ATERLOO, IA 50703-0000 Property Address Current Recorded Transfer 915 NEWELL ST WATERLOO, IA 50703-2719 Date Drawn Date Filed Recorded Document /8/2016 1/12/2016 2016 012306 Type, D SALES None BUILDING PERMIT Date Number Amount Reason 12/1/2016 5/13/2002 5/10/2002 11/19/2001 FC WA HA 023 WA 0009 WA 3127 0 1,600 16,937 800 Demo/RmvI Misc Rehab Roof Year 2016 100% Land Value 6,010 Taxable Land Value 6,010 Year 2015 100% Value Taxable Value ASSESSED VALUES/CREDITS Class Multi -Residential Land 0 Dwelling Building 21,010 0 Dwellin Multi -Residential Land 0 otal 27,020 Multi -Residential Land Multi -Residential Land Class otal • cres otal 5,030 2014 100% Land Multi -Residential Land Value x.,010 0 Taxable :Land Value Dwellin 21,010 otal Acres 7,020 0 Multi -Residential Land Dwellin ► Building TAX INFORMATION ASSESSMENT YEAR 2015 PAYABLE 2016/2017 ax District '• 41311 - WATERLOO LOGAN UR AMD/ TIF Gross Value axable Value Military Exemption Levy Rate Homestead Credit 15,030 0.78414 Total Gross Tax :Disabled Veteran Credit Nocorp Property Tax Relief Credit $0.00 .0.00 LEGAL $612.99 Net Tax $612.00 Business Property Tax Credit 0.00 ARNEKAS ADDITION LOT 11 BLK 1 ALSO LOT 10 BLK D LOT 12 13 http:llwww2.co.black-hawk.i a.us/website/bhmaplbhRepDet.asp?apn=891313459019 Page 225 of 4038 1/11/2017 Black Hawk County Detailed Parcel Report LAND yp ©weer ©ccu ear Built 190.2 � _,.w... ...�...�. otalRooms Above 5 DWELL .;,l , 1DARAr .RISA Style 1 Sto Fra Iwmmuu,,,Jes),,,,,...))uwulwuwuo)Illlwuwp 1)1 tal Rooms Base Full =I�w Foundation Blk WWI Iwlw4.1,11u mw Basemen 0 Exterior Wa In R. s Roof sph / Gable WiltilliMERRASERMR4 1�6iV18�YdbWgl�� Non -Base Floor/Wall Heating Full Bath 141101mwwwwawmoau R.)114141011105,00)11,1%, wn umuuwwwl��Bl' wMVfIN61CM1iwUV'§11 ,Pipeless r)_1 m rmwr Entry Status: Inspected Style 1 a Frame Enclosed 'IS Frame Enclosed r Imw ummm,a wrrrul by Ilion Ir nr r,-I^w r, y I 1fJ � tlW http://www2.co.black-hawkiausiwebsite ap/bhRepDet.asp?apn=8913134159019 Irl Ads By MyGameAgent rea 100r oak ti'go, u,moi llV, u:rr.(Jm0,01) Page 226 of 42,138 1/11/2017 Black Hawk County Detailed Parcel Report 34 20 188 FR (MA [660) 20 18 FR EP 1180) Date Website Last updated: O1JOG12O17 ) http:llwww2.co.black-hawk.ia.uslwebsitelbhm ap/bhRepDet.asp?apn=891313459019 Ads By MyGameAgent Page 227 of 43j 1/11/2017 Black Hawk County Detailed Parcel Report BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Parcel ID Deed Holder `Tax Mail to Address 8913-25-307-003 PDF No. Map Area 4 CITY OF WATERLOO Contract Buyer CWTLO-10 CITY OF WATERLOO 715 MULBERRY ST ATTN: FINANCE DEPARTMENT WATERLOO, IA 50703-0000 Proa Address 1120 WASHINGTON ST WATERLOO, IA 50702-0000 Current Recorded Transfer Date Drawn Date Filed Recorded Document Type 1/23/2015 1/23/2015 2015 011877 D SALES Date Amount 9/22/20081'6,075T 9/7/2007 68,284 6/16/2004 68,500 7/29/200310,000 NUTC / Type SALE BY LENDING INSTITUTION OF PROPERTY ACQUIRED AS RESULT OF . - PRIOR 091 Deed SHERIFF OR TAX SALE - PRIOR 09 / Deed NORMAL ARMS -LENGTH TRANSACTION - PRIOR 09/ Deed NORMAL ARMS -LENGTH TRANSACTION - PRIOR 09 / Deed Date 12/1/2016 12/31/2008 12/31/2008 FC WA 11356 WA 11346 0 2,955 2,955 Demo/Rmvl Furnace Furnace Furnace ASSESSED VALUES/CREDITS Class E 100% :Land Multi -Residential Land Value ,13,500 0 Taxable Value 13,5000 ;Dwelling 49,820 Building 0 Multi -Residential Land otal Cres 3,320 0 otal 63,320 Taxable Land Multi -Residential Land Class R. Multi -Residential Land Value 13,500 Taxable x. Land Value =7.524 Multi -Residential Land Dwellin. :Buildin 5,990 0 Dwelling 5,6320 Building otal cres 59,490 0 33,156 TAX INFORMATION ASSESSMENT YEAR 2015 PAYABLE 2016/2017 40001 - WATERLOO Gross Value axable Value Military Exemption Levy Rate ross Tax Net Tax Homestead Disabled Veteran Property Tax Relief CreditCredit Credit 0.00 Credit http:/lwww2,co.black-hawk.i a.us/website/bhmap/bhRepDet.asp?apn=891325307003 Business Property Tax Credit $0.00 .,,.::..,Y.,�,....... �. Page 228 of 4138 1/11/2017 Nocor T bF OUTLOTS LOT 5 Basis Front Front Foot .0 otalsm. pe wo-Family Conversion Black Hawk County Detail D S :le ......... 2 Story Fra rea ����wti . W _ He Wu uuuumwm ENUOmiw Mem iun ARUMMJWUMMMIIIIPW1 otal Rooms Below ummnauHulmuiiwudxm11m wmau % ,,,11,..1111sv Basemen#. IN WMm M lV Mli'i:E MID.'NPY4Wil"YV7NMf, 'L" UMIt IiIWNMONAMEmVMYiM1IWiMWid9YIWENB OWV.PMIDMYflIMWAAM M'uEW xterior Walis in Roof sph / Gable IWoawvrWMWaMWW'mmm Wrullwan;v,MMan;ti'aglfll8 o' Ik'( DQW�7d�11,�gotlIm Non -Base Floor/WaII Heating 0 MSr' Plumbing 2 Full Bath 1 Sink 4 li MWMm, WMIIREPui EMMM IMMYMA peless TOTED LEGAL Parcel Report j Ads By MyGauneAgent ELIVRN' 'PINVOIRIOuuNMVAINII IINI10.W1uWYlPIM'AI7I IMM!Mdda: dlll1 ,T,W11WhCm4 IWd@P ior[r�pRJaWaNA my ace Heaters Handfi red INIMBEE Ifn N'M'4 dNtl1) fl1 Porch Entr, Status: Inspected F� VRA INNIOVERMIOVIMIM iesnrommKEREMIYIErnallwa mutivnol Frame _Open ,aow�aaw�wawm..�, 1SFrameEnclosed Vll memmomaralmommeffmn Iv 0 vIllm qY01Y 35 54 .9,10,111101111111@' 'NOV 11,11111M'r1'''"in u! i '"1,11"4N11 awW'uuw'i ll!WI,N'h' .Yw'n '" arr:A�MY PIMMIMIMMUMMAMITIMOMMIM vpl v0 0 http:l/www2.co.biack-hawkja.uslwebsileibhmaplbhRepDet.asp?apn=891'32 5307003 Page 229 of 418 1/11/2017 Black Hawk County Detailed Parcel Report Date Website Last Updated: 01/06/2017 r r http:llwww2.co.black-hawk.ia.ustwebsitelbhmaplbhRepDe€.asp?apn= 891325307003 1 Ads By MyGameAgent Page 230 of 4438 1/11/2017 Black Hawk County Detailed Parcel Report BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Parcel ID 8913-23-429-022 PDF No, Deed Holder ax Mail to Address CITY OF WATERLOO Map Area Contract Buyer 6 NWTLO-01 Property Address CITY OF WATERLOO 715 MULBERRY ST TTN: FINANCE DEPARTMENT ATERLOO, IA 50703-0000 71 FRANKLIN ST WATERLOO, IA 50703-3709 Current Recorded Transfer Date Drawn Date Filed Recorded Document Type 2/9/2016 1912016 2016 013808 D SALES BUILDING PERMIT None Date Number mount Reason 12/1/2016 FC 0 DemolRmvl ASSESSED VALUES/CREDITS Year 2016 100% Value Class Value Multi -Residential Land 4,740 0 Class 52,340 0 Dwelling 52,340 otal cres 57,080 10 Building Total 0 57,080 100% Land Multi -Residential Land alue 4,740 0 axable alue Dwelling 52,340 Land Multi -Residential Land 2,637 0 Building 0 57,080 Dwellin 29,115 otal 31,752 Credits Land 4,740 Multi -Residential Land Military Exemption Homestead Credit Disabled Veteran Credit 52,340 57,080 Property Tax Relief gricultural Credit Credit Family Farm Credit axable alue Land ,642 Multi -Residential Land 0 Dwelling 29,171 Building 0 Total 31,813 TAX INFORMATION ASSESSMENT YEAR 2015 PAYABLE 2016/2017 Corp 57,080 Corp Nocorp Homestead Credit $0.00 31,752 0 Military Exemption Levy Rate Gross Tax Net Tax 0 Disabled Veteran Credit Property Tax Relief Credit $0.00 $0.00 Business Property Tax Credit 0.00 ■ LEGAL UD TOR RAINBOWS REPLAT LOT 18 http://www2.co.biack-hawk.ia. us/website/bhm ap/bhRepDet.asp?apn= 891323429022 Page231 of 41188 1/11/2017 Basis Front Foot Totals: ype Front 62 Rear Side 1 150 Black Hawk County Detailed Parcel Report LAND Side 150 Sinile-Famil / Owner Occur led ear Built 1011 111Y,,,,p,Y,Yqh.,,",,dhYPA11.9!!,,,, DWELL NG C , R o rici otal Rooms Above Basemen otal Rooms ; elow Basement Foundation C Blk Exterior Walls Brk ,41 1111U able 4344441%444,4,144 ,444,404t401•41181441,g1414,4s,N.4 1 . . prle.runito logicestonwaror, otur 1111Q01 11 Non -Base Heating Plumbing 141 81141%,410,44,11,15,4414141' 40111141111,11MI WM= idllEd MIREPAREEM 9,410444, 111,111,11,110',MilinstE4114411Poll 111[ 1111 ;1!1 1 Full Bath 1 Toilet Room ess „ I r MI Type FirepIac 1 Sto7 Masonry J1 GARAGES 9300 9300 11,4'*4•.*'"' Porch ,.....„....____„,............._______________.......„.......„____.....___. ear Built 'S§fle idth Len ... gth rea Basement Otrs Over ......_____ ._„.......„„*„ 1921 k tt Brick to 0 320 10'7 ,fle 0 Frame 1',41,14,4411.111,44111111.11:: 46,.44104F411.1.1R111.4.41:%.1144AMO. r i:‘,'111111111 11110101110401e*It "'I I 60 40 11 r 41 101111 fiM„, n OnIthollIg 61.91160.1011MNO. , . . 1,01111110.11.21,1 http://www2.co.black-hawida.us/website/bhmap/bhRepDelasp?apn=891323429022 Acres 0.214 0.214 141 Ads By MyGameAgent ( „.S.V119 rea 18 Brick Open 15 Frame Oren 30 A t 1111 \11111SM 111 101 BASEMENT STALLS c 1LiINone Page 232 of 4/138 1/11/2017 Black Hawk County Detailed Parcel Report IS FR OP [30] 16 40 8 5 16 BRK OP [40] Date Website Last Uydated: 01/06/2017 20 28 FR QUAR [320] IS BRK GAR [320] http:llwww2.co.b[ack-hawk.ia.us/websitelbhm ap/bhRepD et.asp?apn=891323429022 Ads By MyGameAgent Page 233 of 4/138 1/11/2017 Black Hawk County Detailed Parcel Report BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Parce ID 8913-23-430-018 PDF No. 6 Map Area NWTLO-01 Deed Holder CITY OF WATERLOO Contract Buyer Tax Mail to Address CITY OF WATERLOO 715 MULBERRY ST ATTN: FINANCE DEPARTMENT WATERLOO, IA 50703-0000 Property Address 310 OAK AV WATERLOO, IA 50703-4122 SALES Date - Amount 4/13/2006 59,000 4/25/2002 836,572 11/30/2001 836,572 3/28/1996 NUTC / Type NORMAL ARMS -LENGTH TRANSACTION - PRIOR 09/ Contract CONTRACT FORFEITURE - PRIOR 09 / Deed.,:.:, RESIDENTIAL SALE OF TWO OR MORE PARCELS -SINGLE CONSIDERATION - PRIOR 09 / Contract 3,500 NORMAL ARMS -LENGTH TRANSACTION - PRIOR 09/ Contract Current Recorded Transfer Date Drawn 3/12/2015 Date Filed 3/16/2015 Recorded Document 2015 014449 ype D BUILDING PERMIT 'Date 12/1/2016 FC 0 Demo/Rmvl ASSESSED VALUES/CREDITS 100% Value Taxable Value Year 2015 Land Multi -Residential Land 1,490 0 Land Multi -Residential Land 1,490 0 Dwellin . Buildin • otal l cres 17.170 0 0 Class E 18,660 Dwelling /Building Total 17,170 tt 18,660 100% Value Land 1,490 Land Multi -Residential Land 0 Buildin 17,170 Multi -Residential Land 18,660 cres 0 Dwellin 17,170 Buildin Multi -Residential Land 0 Taxable Value Multi -Residential Land TAX INFORMATION ASSESSMENT YEAR 2015 PAYABLE 2016/2017 Tax District 941311 - WATERLOO LOGAN UR AMD1 T Gross Value Corp 0 Nocorp 0 Homestead Credit axable Value Military Exemption 0 Levy Rate 40.78414 Gross Tax 0 Disabled Veteran Credit Property Tax Relief Credit Ag Credit Business Property Tax Credit httpl1www2.co.black-hawk.ia. us/website/bhmap/bhRepD et.asp?apn=891323430018 Page 234 of 138 1/11/2017 Corp Noc_m_ Black Hawk County Detailed Parcel Report $0.00 0,00 $0.00 0.00 LEGAL FAMES VIRDENS ADDITION NE 30 FT LOT 7BLK 6 EXC SE 87 FT rssumweienswirs.mrsm Rear 0 M.M.01111M0111101MINMEMVIMIMIWYMOMMAIIMOMMMOINIIMIIMIMMIONM iPe wo-FarnaConversion ANOV OMAN ear Built rea 1 907 1660 IIXSAMIN ffirldERIMMEMI 1011 Total Rooms Above Anammomarawarammemammsvamm aNOIN1110181,1101X011,14.11111,11,,X1111104SMOMPII 10,61,01. Basement Full RIIROMEnsvERM„,sq.,s”,592" Foundation Stn IMINTINSMOMMIIIV 111111MISISIMP ME11111101/NENIMMOMMENNAMemaiiimmAMMOMENEMAROi xterior Walls 1 VW, 0hOWNWINCIIMENMONIA53 AA s QAPPIIIINAg V 1. DWELL Style 2 Story Frar • .• tal Rooms Below ,0,00,1,,s o",,,,ofl 11, drOt SPY, melba Mow. ,o,imovOs. Basement • MIMMEMMMEMIMIMMIHIVIMPIMEN.= .1111101M Ads By MyGameAgent — sb IIMEIT/IMP , ,WITOMPTIMPWRIMPREIMPMEP111UMMEMPAMMWRONWEMEIMUMMINAVOMPRIUMMIMIUMFM577MITIEFIF WRY II, MITMNSEFAMMITOPIIMIRMIWARNIERNWORIM Roof soh / Hip u.uuuu. , Nom IMITHOMMIONMINEF gligOINIV IGHINMERIMIEMMEM SISIIIMEMPEOVEZ l' 10 i4 '1 AIR 1 l'1 & NMI ,"11 MIZERFAM , ( 11111MNEME 1 f Floor/Wail Pipeless Handfired Space Heaters ear Built ed ddlvd,..,#) (mud diI 4,1,, „,,,KIII / tyle roddionddagod ,,, d do, t,d 1 2,11 iia IIIIiIir', 'ilmi rea iBasement (SFL No BasementiSFL ,1907 il Sto Frame 22 10 F” re7,71IP ., IMM1 , Z 11 ' VP T 1 1 i q11 s ,' ,I h , 11t o I ,i 1 il i 0 ,' P 0 '10 ,(1, (,/, 11,,I,,, ,4„,4,1 i ,,', ,i,ii)ikii , \ iiiiii iNiYilk vri NO it4li IS 1, ' Plunribing1 Full Bath u Deck 1.Style ','d ea 1 Sink ,. 16 ' Concrete Patio -Hu h 118 0 ,1,,,,, EffilffalENWONA fORYMMilillUMEEMISI1, 1 1 I I I , , TORBEN NEUF A pe„,,,,,spePEILMY Non -Base Heating AtICKNOVIMIPVERAIN 1301, ddtions ,rei 0 i111'11iiI0111 111 AM 01 IP EV 4%111' fl '10'1 rghtry Status: Estimated 11, 1.11111.9 1114111,1 11111,111111i 11 it11111100011,11101111 y„), „ g 111110011111 Inrrl 1?111111111iiiII I l'I(J1 „„. 111111111111111111111111111111111 iv iv iiiiii101101111 http://www2.co.black-hawk.ia.ustwebsiteibhmapthRepDet.asp?apn=891323430018 VIPAAASASFAIIII Heat Yes 818/94 8/1484 0 01 11111„p„' IC dr,didiud,d VAIMIGNIMEHREECEMENEWRI Page 235 of 42138 1/11/2017 Black Hawk County Detailed Parcel Report CONC PATIO t1181 r http://www2.ca.black-hawk la.us/website/bhmap/bhRepDet.asp?apn=891323430018 7 Ads By MyGarneAgent Page 236 of 43)38 1/11/2017 Black Hawk County Detailed Parcel Report BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Parcel ID 8913-23-431-012 PDF No. 6 Map Area NWTLO-01 Deed Holder CITY OF WATERLOO Contract Buyer Address 414 THOMPSON AV WATERLOO, IA 50703-0000 Tax Mail to Address CITY OF WATERLOO 715 MULBERRY ST ATTN: FINANCE DEPARTMENT WATERLOO, IA 50703-0000 Current Recorded Transfer Date Drawn 1/29/2015 Date Filed Recorded Document 1/29/2015 2015 012173 SALES Date 8/7/2012 984 FORECLOSURES, FORFEITURES, SHERIFFS AND TAX SALES, OR TRANSFERS ... - 12 / Deed NO CONSIDERATION - 09/11 / Deed 4/8/2008 ;3,400 SALE BY LENDING INSTITUTION OF PROPERTY ACQUIRED AS RESULT OF PRIOR 091 Deed 2/1/2007 ''A 1,000 'SALE BY LENDING INSTITUTION OF PROPERTY ACQUIRED AS RESULT OF ... - PRIOR 091 Deed moun NUTC / T pe BUILDING PERMIT Date Number 1151200: 0 12/1/2016 6/10/2005 FC Amount :..................................... 0 Reason ................................................ Demo/Rmvl WA 0952 620 Roof 10/4/2001 WA 2680 700 Roof Year 2016 ASSESSED VALUES/CREDITS Class 100% Value Taxable Value Land Multi -Residential Land 2,250 6,230 ,4 0 Land Multi -Residential Land 2,250 Dwelling ,230 Building Total 8,480 Multi -Residential Land axable alue Year 2014 Multi -Residential Land Class 100% Value Taxable Value Ammacmcmaanz Multi -Residential Land Dwellin Buildin Land Multi -Residential Land 1,254 0 Buildin ota ................. ,726 TAX INFORMATION ASSESSMENT YEAR 2015 PAYABLE 2016/2017 Tax District 941311 - WATERLOO LOGAN URAMDI TIF Gross Value Taxable Value Military Exemption Corp 00 �... Nocorp 0 0 YIE Levy Rate 0.78414 Gross Tax $0.00.m.._..m. Net Tax $0.00 .., Homestead Credit Disabled Veteran Credit Property Tax Relief Credit g Credit Business Property Tax Credit http:llwww2.co.black-hawk.ia. uslwebsitelbhm aplbhRepDet.asp?apn= 891323431012 Page 237 of )38 1/11/2017 Cor ........... Nocorp $0.00 $0.00 Black Hawk County Detailed Parcel Report $0.00 $0.00 LEGAL $0.00 E$0.00 JAMES VIRDENS ADDITION NE 30 FT LOT 6 BLK 4 Front Front Foot DWELL wo-Family Conversion 1913 otal Rooms Above 7 2 Story Fra Basement Foundation Exterior Walls d La• Roof sph/ Hi Ads By MyGameAgent Non -Base Heating Floor/Wall Handfired ddtions Plumbing ear Built 1913 Full Bath 1 Sink 10 asement 1 Sto Frame Porch S le 15 Frame O. en S le Wood Deck -Med http://www2.co.black-hawk.ia.uslwebsitelbhmap/bhRepD et.asp?apn= 891323431012 Page 238 of Jo 1/11/2017 Black Hawk County Detailed Parcel Report ..,!;,,,„„filliiii010010'ill111110110110110111111,1,11,1;), It 11111\ "1 .1.1111\1111111,1111111,1,111,11.,1,1,11v!' oolot1•11111001 II 11111.,1111,0111.11.iiid 11111o1 111111. 11111111111111111111111111111111 0000000000000000000 00000000000000000 0000000000000 M0000000000000000 !\ 10.01111 11 11 nom 00,0000 on, \Illifillf(d111111111111111111111111111.1.1.1.1.14.111.11.11.11.11.11tliki 1110 1 11111111 111 111111 111. 1101 1111111111111111,1111 MU 11,111111 jj11,111111:1111),1111110,..1„,,„.,„;111,11,,,,,,,,,,F11! 8 19 FR 14 [1981 10 4 25 B A FR (MAIN) [576] 1S I -H UI-' [50] Ads By MyGarneAgent VIM 1 R.P10110.911MEllup=11.11.EGIMM 0.1,Me0.11.1707,=MMUMMIIIMIffrerrOMIMMAMAMPBMIMMR5=3111,11EIMOJI1110E,MALMSZAIMIER.M.1.15, WNW MIMS WAIUSIMNFOTERREE.RDSTIMA=571,91MLVIMEMARMME1=9.1.1=11,13=MMEEMESMINCM/MI 0 Date lAfebsite Last Updated: 01/06/2017 http://www2.co.black-hawkia.us/website/bhmap/bhRepDetasp?apn=891323431012 Page 239 of 431318 1/11/2017 Black Hawk County Detailed Parcel Report BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Deed Holder CITY OF WATERLOO ,Contract Buyer 6 Pro a Address 847 DAWSON ST WATERLOO, IA 50703-0000 SALES ax Mail to Address CITY OF WATERLOO 715 MULBERRY ST ATTN: FINANCE DEPARTMENT WATERLOO, IA 50703-0000 Current Recorded Transfer Date Drawn Date Filed Recorded Document 1/10/2013 1/11/2013 2013 014535 BUILDING PERMIT NUTC / T 2/19/198 9,500 NORMAL ARMS -LENGTH RANSACTION - PRIOR 09 / Contract Year Date 12/1/2016 2/22/2007 Number FC WA HA 0032 0 mount Reason 150 Demo/Rmvl Misc 2/22/2007 WA HA 0059 1,997 Furnace 4/14/2004 WA HA 0383 1,729 Misc ASSESSED VALUES/CREDITS 2016 100% Land Value 8,580 Class E Multi -Residential Land 0 Dwelling 27,000 Taxable Land Multi -Residential Land Value 8,580 0 35,580 Building 27,000 35,580 2015 Land Multi -Residential Land 0 Dwelling 23,400 0 Land 8,580 Multi -Residential Land 0 Dwelling 23,400 0 Year 014 Class E Value 8,580 I 100% Land Multi-Residentia Land 0 Land iMulti-Residential Land Taxable Value Dwelling Building Total Acres 23,400 0 31,980 0 Dwelling Building Total 23,400 0 31,980 TAX INFORMATION ASSESSMENT YEAR 2015 PAYA Tax District 940001 - WATERLOO Corp Nocor Cor Nocorp Gross Value axable Value 0 0 0 Homestead Disabled Veteran Credit Credit $0.00 0.00 Military Exemption LE 2016/2017 Levy Rate 40.78414 FIRST ADD TO GRAND VIEW PLACE LOT 4 BLK 10 Property Tax Relief Credit 0.00 ...00 LEGAL Gross Tax Net Tax $0.00 g Business Property Tax Credit Credit $0.00 $0.00 http://www2.co.black-hawk.i a.us/websi te/bhm ap/bhRepDet.asp?apn=891314358004 Page 240 of 40 1/11/2017 Basis Front Foo ota s: YPe Sin Front 50 Rear 50 • le-Famil Owner Occu. Year Built 1919 otal Rooms Above 5 MEE Basement Full Foundation C Bk • klEEED Ekkkk 9r1maMI.010 MOIH10.40,6"," atfturnMeaavram ied rea 60 MOM Black Hawk County Detailed Parcel Report LAND Side 30 le 1 Sto Fra He, e ota' Rooms Below "mu " 0 1001012700 k Basement 111,48.1016,80WI.W011,19iMENWOMmunimAmir EkkkaWd, li.),,,E001110,0a000,10 EPA AA Exterior Walls ditEkko 411,0a0 IMIMMMMWMMMMMMPMMPMVIIIIARINMAEVVMWAMAWRKMVVMMIIWWAVAATMPoI d La Roof sph/ 4111, 044 IEEMEMEMINEWEEMEENMEMEMENEEMEEIREEMEMEYEEE0011.010MINEEMMEMBET EINEREMELEVEVO 01 mum, Non -Base ;Floor/I/Vali Heating iwww %imp iwwiwwwwwwiN„, 77771177777 hr 7 Plurribingl Full Bath ?ear Built rii;1 1925 Det Frame 1012 018 216 ,0 None B1777471(Maeirarrar rUllmorrtrrirrrerle Pipeless rear7.7787717711Ati,„„rig.7417 .7 7", ,77•77 wrn kkk klErtekk gar" Porch GARAGES Side 2 0 Lot rea. 6500 6500 Style_ Area IS Frame Open 144 1S Frame Enclosed 70 77 7 ilb7 71117711711411 7 7 grrhr 1-77 779177Millitfly77171777171Nr 47 V cre 0.149 0.149 ARX Ads By iviyeiameAgent MEM 111% MOVMMEMORTEMS BASEMENT STALLS rea TTTTl 0 0000.0 E=00mk Entry Status: Inspected __________________._ 1171710 1100101111%1 1111m1Pt/ , raiitaistaux 414411to. It/ http.ftww2.co.black-hawk.ia.us/websi )11map/itRepDeLasp?apn=891314358004 Page 241 of 42138 1/11/2017 Black Hawk County Detailed Parcel Report Date Website Last Updated: 01/06/2017 IS FR EP [70] http'l/www2.co.black-hawk.i a.uslwebsitelbhm aplbhRepD et.asp?apn=891314358004 Ads 13y MyGamcAgcnt Page 242 of 4318 DEMOLITION CONTRACT FOR DEMOLITION AND SITE CLEARANCE SERVICES [No -Regulated Asbestos Containing Materials (RACM)] 820 Newell Street, 915 Newell Street, 71 Franklin Street, 929 Linden Avenue, 426 Cherry Street, 310 Oak Street, 847 Dawson, 414 Thompson Street. This Contract for Demolition and Site Clearance Services (No-RACM) (the "Contract") is entered into as of , by and between the City of Waterloo, Iowa ("City") and . ("Contractor"). In consideration of the mutual promises exchanged herein, the parties agree as follows: 1. Services. For a period of 14 days after the date of this Contract, subject to extension upon the mutual written agreement of the parties, the Contractor agrees to furnish all supervision, technical personnel, labor, materials, tools, machinery, services, and perform and substantially complete all work within the time period stated in the specifications after receipt of Notice to Proceed with respect to a given property or set of properties. Work to be performed includes all work described in the Contract Documents (defined below). Contractor shall provide the above services at the cost set forth in Contractor's RFP response. Contractor will be paid a lump sum for which services are performed and accepted. Contractor's request for payment for services authorized under this Contract shall be submitted at the completion of project and will be paid within thirty (30) days after receipt of an original invoice and after such services are delivered and accepted. Contractor will be paid for all items satisfactorily completed. Such payment will be full compensation for all work performed, for all permits, licenses, inspections, for complying with all laws, rules, regulations and ordinances, including safety, and for furnishing all materials, equipment and labor to complete the work, in accordance with the specifications. 2. Contract Documents. The following documents (collectively, the "Contract Documents") are hereby incorporated by reference as though set forth herein in full: a. Request for Proposal b. Response (Proposal) d. Specifications for Demolition and Site Clearance e. Signature Page f. Building Demolition Insurance Requirements In the event of conflict between the provisions of the Contract Documents and this Contract, the provisions of this Contract shall prevail. Page 243 of 418 2.1 Contract Limits. Total actual expenses allowed by the project Contract, including any renewal extensions of the Contract, shall not exceed $ as submitted in the contractors RFP response. 3. Approval; Timing of Work. Contractor shall not begin work on any demolition until after the contract has been approved by the city council and the Contractor has been issued a Notice to Proceed. The work shall commence within ten (10) days after the City has issued a Notice to Proceed 4. Performance Bond. Contractor will be required to furnish bond in an amount equal to one hundred percent (100%) of the contract price and shall be issued by a responsible surety acceptable to the City. The bond shall guarantee the faithful performance of the contract and the terms and conditions therein contained, shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims and damages of any kind arising out of the performance of this contract. 5. Indemnity. City agrees to indemnify Contractor from and against any and all claims, demands, causes of action, damages, costs and liabilities of any type or nature, including reasonable attorney's fees, arising from or in connection with damage to the Adjacent Building that results from an uncontrolled collapse of the Structure during Contractor's demolition activities. 6. Notwithstanding the foregoing, Contractor agrees to use all reasonable methods in the circumstances to mitigate the risk of an uncontrolled collapse of the Structure that would cause damage to the Adjacent Building and to undertake all activities of demolition with due care. Except to the limited extent modified by this addendum, all terms and conditions of the Demo Contract shall remain unmodified and in full force and effect. 6.1 Property Damage. Contractor shall be responsible for all damage to public or private property. Contractor shall have one responsible person at the job site at all times when demolition activities are undertaken. Contractor shall keep a report of all damage. If public or private property is damaged by Contractor and is not repaired in a timely manner as determined by City, City has the option of having the damage repaired at the Contractor's expense, to be reimbursed to the City or withheld from future payments to Contractor hereunder. 6. Default; Termination for Cause. In the event that Contractor defaults in the performance or observance of any covenant, agreement or obligation set forth in this Contract, and if such default remains uncured for a period of seven (7) days after notice thereof shall have been given by City to Contractor (or for a period of fourteen (14) days after such notice if such default is curable but requires acts to be done or conditions to be remedied which, by their nature, cannot be done or remedied within such 14 -day period and thereafter Contractor fails to diligently and continuously prosecute the same to completion within such 14 -day period), then City may declare that Contractor is in default hereunder and may take any one or more of the following steps, at its option: 2 Page 244 of 418 a. by mandamus or other suit, action or proceeding at law or in equity, require Contractor to perform its obligations and covenants hereunder, or enjoin any acts or things which may be unlawful or in violation of the rights of the City hereunder, or obtain damages caused to the City by any such default; b. have access to and inspect, examine and make copies of all books and records of Contractor which pertain to the project; c. declare a default of this Contract, make no further disbursements, and demand immediate repayment from Contractor of any funds previously disbursed under this Contract; d. terminate this Contract by delivery to Contractor of written notice of termination; and/or e. take whatever other action at law or in equity may be necessary or desirable to enforce the obligations and covenants of Contractor hereunder, including but not limited to the recovery of funds. No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right of City to enforce the same or to obtain relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation thereof at any later time or times. In the event that City prevails against Contractor in a suit or other enforcement action hereunder, Contractor agrees to pay the reasonable attorneys' fees and expenses incurred by City. 7. Termination for Convenience. This Contract may be terminated at any time, in whole or in part, upon the mutual written agreement of the parties. City may also choose to terminate this Contract at any time by delivering to Contractor 10 -days' advance written notice of intent to terminate. 8. Non -Assignable Duties. Contractor may not assign its duties hereunder without the prior written consent of City. 11. Independent Contractor. Contractor is an independent contractor and is not an employee, servant, agent, partner, or joint venturer of City. Contractor has no power or authority to enter into contracts or agreements on behalf of City. City shall determine the work to be done by Contractor, but Contractor shall determine the legal means by which it performs the work specified by City. City is not responsible for withholding, and shall not withhold, FICA or taxes of any kind from any payments, which it owes Contractor. Neither Contractor nor its employees, if any, shall be entitled to receive any benefits which employees of City are entitled to receive and shall not be entitled to workers' compensation, unemployment compensation, medical insurance, life insurance, pension, or any benefits of any type or nature whatsoever on account of their work for City. Contractor shall be solely responsible for compensating its employees, if any. 12. Anti -Discrimination. During the performance of this Contract, Contractor, for itself, its assignees and successors in interest, agrees to comply with the anti -discrimination laws 3 Page 245 of 418 of the State of Iowa, as contained in Sections 19B, 551.4 of the Code of Iowa, which are herein incorporated by reference and made a part of this Contract. 13. Severability. In the event any provision of this Contract, together with the Contract Documents, is held invalid, illegal, or unenforceable, whether in whole or in part, the remaining provisions of this Contract shall not be affected thereby and shall continue in full force and effect. If, for any reason, a court finds that any provision of this Contract is invalid, illegal, or unenforceable as written, but that by limiting such provision it would become valid, legal, and enforceable, then such provision shall be deemed to be written and shall be construed and enforced as so limited. 14. General Terms. This Contract, together with the Contract Documents, constitutes the entire agreement between the parties pertaining to the subject matter hereof. This Contract may not be modified or amended except pursuant to the mutual written agreement of the parties. This Contract is binding on the parties and the heirs, personal representatives, successor and assigns of each. Time is of the essence in the performance of the terms hereof. IN WITNESS WHEREOF, the parties have executed this Contract for Demolition and Site Clearance Services as of the date first set forth above. CITY OF WATERLOO, IOWA By: Quentin Hart, Mayor Attest: Kelly Felchle, City Clerk 4 Page 246 of 418 DEMOLITION SERVICES FOR 820 NEWELL ST, 915 NEWELL ST, 71 FRANKLIN ST, 929 LINDEN AVE, 426 CHERRY ST, 310 OAK ST, 847 DAWSON ST, AND 414 THOMPSON ST Bid Opening: February 2, 2017 Estimate: $90,000 Bid Security Required Bidder Bid Security Bid Amount Benton's Sand & Gravel Cedar Falls, IA $118,450 Frickson Bros. Excavating Evansdale, IA $75,900 Peterson Contractors, Inc. Reinbeck, IA $189,140 Whole Excavation Hudson, IA $92,726 Lehman Trucking & Excavating, Inc. Waterloo, IA $108,675 Page 247 of 418 2/6/2017 Black Hawk County Detailed Parcel Report BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Parcel ID Deed Holder Tax Mail to Address 8913-24-460-006 PDF No. Map Area E WTLO-03 CITY OF WATERLOO ontract Buyer CITY OF WATERLOO 15 MULBERRY ST ATTN: FINANCE DEPARTMENT WATERLOO, IA 50703-0000 Pro a Address 426 CHERRY ST WATERLOO, IA 50703-3817 Current Recorded Transfer Drawn 10/25/2012 Date Filed 10/30/2012 Recorded Document 013 008799 BUILDING PERMIT 12/6/2016 FC 6/8/2007 i A 0913 611012005 A 1014 ASSESSED VALUES/CREDITS Deck/Patio Ext -Remodel 100% Multi -Residential Land axable alue Land 960 Multi -Residential Land Dwelling 32,120 Building_ 0 35,080 Building 0 35,080 ear 2015 Class E 100% alue Land ;Multi -Residential Land ,960 ;0 axable alue ear 2014_ 100% alue axable alue Land 960 Multi Residential Land 0 .. �_.... Dwellin 32,120 Buildin 0 otal cres 35,080 Dwelling 32,120 Class Buildin otal 35,080 Multi -Residential Land Dwellin 32,120 Multi -Residential Land Buildin TAX INFORMATION ASSESSMENT YEAR 2015 Building PAYABLE 2016/2017 35,080 Tax District 41131 - WATERLOO RAT!-{ AREA TIF AMD axable Value Cor Cor Gross Value Homestead Credit $0.00 Nocorp___ Disabled Veteran Credit 0.00 Military Exemption i.,Levy Rate Gross Tax 0.78414 ' 0.00 0 '. 0.00 Property Tax Relief Credit 0.00 w. _ 0.00 LEGAL g Credit 0.00 Net Tax $0.00 Business Property Tax redit 0.00 DREWS SUBDIVISION S 42 FT LOT,5. http:/lwww2.co.black-hawk.ia.us/websi te/bhmap/bhRepDet.asp?apn=891324460006 Page 248 of 48 2/6/2017 Black Hawk County Detailed Parcel Report LAND MI=LW• „m„amommummmw r mon, mu ...mmaummmomaimu„„mimaymo „ Juty,t„.mumre no,„:„.„ Basis Front Rear Side 1 ,Side 2 Front Foot 2 . A 116 116 otais: DWELLING CHARACTERISTICS Sin le -Family / Owner Occupied 2 Stoll Frame MAYAIIEVAZIffie2A/ 7A/A A wnwizwrze,HAAff.2,221112110.,./a,1220:A2.2,.1.2,12 Stoll AL ' 41P.Affiff l ale PIA/FAIAMA012 wargyagwommumAxmarn or AY EffaePalSIG_AVIDUifiriP4MOP PlAFPAPPWINUNEW ZAASAATITARIAINEAVAAPOPAITA77777A,AN17779707 ear Built rea Heat IA C irttic Lot , rea 1cres 1300 872 0.112 872 0.112 1912 572 es No Floor & Stairs IFEZEZEMEMMeagiC AVAAMAYAFAMMARFAMNTAAAA'AM AM otal Rooms Above frotai Rooms Below jBedroornsAbove EVANHAEA, =SWAP" jBARAeIANdAVTrANooARTmANAPAsPARAPANAVAIRMEATAIWAEMAZZAHAelAIYAM" Below 7 Jo ...,P MARAIMADYNAANNIAMMEAMMEMEAMAAAMMTWAPAAAPPARAUMIAMATANIMANAMA RABIAVAMM, MIAIREAKVALATEHE 11"1010 . ASIAPTAAVYAMINERNARAA( AMANAMIZTAMTPA AAAAMEMETAMM , ,,,TFLA212, A 72MAJMAATENAAMEAMITINTHe asement Basement Finished Area No Basement Floor 1 FuU 10 0 ARAyezmurmAgommommag,A.AMANIKAA A1.77,277FIAUTAITEATAMMTAMS.,. ZAZIA22r=72AA.AAILEAMEAHEATAALTATEZZAMMAAW.2fLUE7.11.0:.ANAMFAZAAAATA7,<WAT ZAJAAARTZfr,RFAM7AZAWAMEAMFAMP ANAAAAAAAMIAZAHAAVARAWAMPARAAPAAAVAAFANARATAMMEAMEZAV., Foundation i'Flooring C Mk, ICaro / Tile Z.777T27.77,2E/FVFL7,1707,0/2/72 271f7d7AZ ,117.1A4, ad.161M,A,A.,A,interA f, IA 10,4",14PRor Finish A ,/?f,_Erffej/A,`AZATT, f". 116'PAT, A,Ai A RAP rd./ A/l4 " P, oem d'A/0/ 1/00WAVNIA WAR 0, AllidAVA FAATF 'V 7,aPiAL: Exterior Walls li ,„,,,_„,_,,,,,,,,.„.„,,,,,_=,_, Vi/d Lap Pas HP NAP7FAAA,,,,T, APAAAAPAAAVAIAPAVA,JAA,,,,,,,,'“AAAW.7,,APPAAAAMAA".,,,,,AMAMAAP,AAPAA.MAAA,14..",,t,AP,AMA51, P",PROWRY/ffgfdar.,77,752"HrfITP.7777,TI'VAn12,,,,,” ^,,,,, AAI`AaA Af/"A')//AA,A1AVA.,IVA,AVA/tA A Mr4tAJAPTAITYVAAA, '1, 7' APIA PYI,DP Roof Asph / Hip ,7'.`"'^,i7,27 17 (,7777...77P4 't,',7' //)9' / / /' i ' z/ ' :,//4/ ///,./M/ 'p ,, ''',/, / i //' A i, 7-i _:, z ' ;7,7^ % ,)( :71(/ / ' z' 1 wz', )/// -lllI Z.•.s.77., 77772Z NonBase Foor/WalIPIpeess landfired ,paceH,ZZeaters=T= ='=T::.,',",,,,,,'M"?:V;:1-'2,,y.;.c. • . ,z,.,e ,v7,710,7711.arPrr7/722777 ..EL'.1P72/rJEMMP/7272r."%,7P7P/4fi Y7'9 " 1 '7/27) frr - 7-7,77,7m, Arm,v".irrrv, ,, rfimirmm','r?",,,,,,-, Heating ,0 1 Story Frame jiABasement (SF) 1156 10 0 oiltA. . c 1912 Near Built JStyie rea Yes jNo p 'po/a,gA/'/,Pme;///,;7,%%,/ i I ''''''' iPlumbingll Full Bath < Entry Status. Estimated StyleArea IS Frame Open, xagl-dr 709527EIMETkpArt/a/ ..E1/YEEETLE1MEIFF.2==L/1 aaff.0% 1Sty e ,Area Deck iWood Deck -Med 262 111 26 li10111111111111111111111111111111111l Pro/ mwmfmrmftmvo)*,9,4 1V,ii$0 1 la 11' idw000lp ocu 1101 (wf 11111111111111 , 111111111111111111111111111 IUL " V4: MANIYMIYAM hilp://www2.co.black-hawkiaus/website/bhinap/bhRepDetasn?apn=891324460006 Page 249 of 40 226/2017 Black Hawk County Detailed Parcel Report WD DK [262] 6 19 1S FR 13 [156] 10 12 28 28 B A FR (MAIN) [572] 22 7 18 18 FR OP [126] Date Website Last Updated:102(03112017 http:llwww2.co.black-hawk.i a.uslwebsitelbhm aplbhRepDet.asp?apn=891324460006 Page 250 of408 2/6/2017 Black Hawk County Detailed Parcel Report BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Parcel ID 8913-24.476-003 PDF No. Map Area EWTLO-12 ert Address 929 LINDEN AV WATERLOO, IA 50703-0000 Deed Holder CITY OF WATERLOO ontract Buyer Date } moun 10/14/2014 32, 920 7/28/1992 ax Mail to Address CITY OF WATERLOO 715 MULBERRY ST TTN: FINANCE DEPARTMENT ATERLOO, IA 50703-0000 Current Recorded Transfer Date Drawn 10/14/2014 Recorded Document SALES NUTC 1 Type SALE TO/BY GOVERNMENT/EXEMPT ORGANIZATION - 121 Deed 7,000 SALE BETWEEN FAMILY MEMBERS - PRIOR 09 / Contract 015 007999 BUILDING PERMIT Number .1211120_16 12 312 01 0 0 6 519/2001 8/31/1999 Amount Reason Demo/Rmvl WA 1744 WA 0838 WA 2090 Misc Roof Roof ASSESSED VALUES/CREDITS Class E� 100% alue Multi -Residential Land 0 axable alue Dwelling 19,420 Multi -Residential Land 0 Building Dwelling 19,420 Building otal 4,170 Multi -Residential Land six L Multi -Residential Land 28,170 32,920 Building 32,920 axable alue Multi -Residential Land 0 Class R Dwellin •28,170 • ;Building 32,920 Multi -Residential Land Dwellin 15,700 18,347 TAX INFORMATION ASSESSMENT YEAR 2015 PAYABLE 2016/2017 ax District Cor Nocor Gross Value 0 axable Value Military Exemption Levy Rate 0.78414 0 Corp 0 Homestead Credit $0.00 Disabled Veteran Credit $0.00 Property Tax Relief Credit $0.00 g Credit Gross Tax 0.00 Net Tax $0.00 $0.00 0.00 Business Property Tax Credit 0.00 Nocorp 0.00 LEGAL ILBYS ADDITIONLOT 1 http:I/www2.co.black-hawk.i a.us/website/bhm ap/bhRepDet.asp?apn-891324476003 Page251 of 4088 2/6/2017 Black Hawk County Detailed Parcel Report LAND Basis Front Rear Side 1 ,Side 2 Lot Area cres Front Foot 50 50120 120 0 6000 1.138 Totals:6000 0.138 DWELLING CHARACTERISTICS otal LivinArea 1 Sto Frame ear Built otal Rooms Above otal Rooms Below Basement Full_. _..__ Bedrooms Above 2 Basement Finished Area 0 None Bedrooms Below No Basement Floor 0 _ Foundation Conc Exterior Walls alum ................... Roof_ s.h 1 Gable Non -Base Heating Floorin Car. / Vin 1 Interior Finish Pias / Panel Floor/Wall Pipeless Handfired Plumbin 1 Full Bath Porch Style 1S Frame Enclosed Desc Extras NC CONC PATIO 5X13 Quanti GARAGES ear Built le dth `Lance Area vOasementa Qtrs e Over `area Mil 1950Det Frame 1 `Year Description FR GAR ADDN 10X20 1950 Entry Status: Inspected YARD EXTRAS Quanti Piot No. Extended Description BASEMENT STALLS None Quantity=200.00, Units=Square Feet, Height=0 httpa/www2.co.black-hawk.ia.uslwebsite/bhm ap/bhRepD et.asp?apn= 891324476003 Page 252 of 44 2/6/2017 Black Hawk County Detailed Parcel Report •• „, ,r , . • • • . 14 8 4 8 12 22 1S B FR (MAIN) [8081 8 40 1S FR EP [112) 14 13 MTL RF [85) NC PATIO [85] Date Website Last Updated: 021031/2017 ,..,„............„..„..................„...,_.,.............................___„,,____,......,_......____...________________,_,.,....____.......,...........,_...............„.......„..,......,.......„.....,..,.............._.,........„....„...........„........._______.....,...__.........„.....,...............__________,....__ ..,,...___„...,.... httpl/www2.co.black-hawkiaus/websitethrnapthRepDet.asr/apn-=8 2 003 Page 253 of 4iiip CITY OF WATERLOO Council Communication Resolution approving Waterloo Convention and Visitors Bureau Board of Directors recommendation to fund the FY2018 Partner Grants as follows: Dan Gable Wrestling Museum: $16,311, Waterloo Community Playhouse/Black Hawk Children's Theater: $13,980, Waterloo Center for the Arts: $22,299, Grout Museum District: $24,283, Cedar Valley Arboretum & Botanic Gardens: $5,727, Main Street Waterloo: $7,400. City Council Meeting: 2/6/2017 Prepared: 2/1/2017 REVIEWERS: Department Hotel/Motel tionary Fundingij Cor Reviewer .Q "eichile, Ke ATTACHMENTS: Description D .Partner Grant Santini.nu:ri ; D Partner Grant .Di trillbuution SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Alternative: y Action Date Approved 2/1/2017 12:12 D.M. Type Resolution approving Waterloo Convention and Visitors Bureau Board of Directors recommendation to fund the FY2018 Partner Grants as follows: Dan Gable Wrestling Museum: $16,311, Waterloo Community Playhouse/Black Hawk Children's Theater: $13,980, Waterloo Center for the Arts: $22,299, Grout Museum District: $24,283, Cedar Valley Arboretum & Botanic Gardens: $5,727, Main Street Waterloo: $7,400. Submitted By: Aaron Buzza, Executive Director Waterloo Convention & Visitors Bureau Recommended for approval. The Board of Directors of the Waterloo CVB is recommending funding for these six non-profit organizations in the amounts listed. The total for the hotel -motel tax grant process is $225,000 for FY18. Partner Grants are funded with 40% of the total - $90,000. Recommended funding is based on a formula that includes out -of -county visitation percentage and expenditures at each of the attractions, and grant funds are to be used for marketing. A spreadsheet highlighting the visitation and budget of all is being included, with previous year's figures included as well. In addition, a summary of marketing efforts is included. $90,000 Hotel -Motel Do not fund the grants as listed. Page 254 of 418 Page 255 of 418 Dan Gable Wrestling Museum Out of County Attendance Percentage: 74.3% Determined by group attendance and admissions to the Museum. Budget Expenditures: $259,703 Summary of Use of Funds: Funding will be used to promote the Museum's three major events: Dan Gable Celebrity Golf Tournament, Glen Brand Wrestling Hall of Fame of Iowa and George Tragos/Lou Thez Pro Hall of Fame. The funds are used to both market the events, and as importantly, provide travel costs and honoraria to inductees and guests who are participating in the activities of the weekends. The funds allow for marketing dollars to go farther by generating more interest. The Museum's partnerships with the National Wrestling Hall of Fame in Stillwater, Oklahoma and with USA Wrestling extend their marketing reach significantly. The Museum is expanding its wrestling room and adding new technology with the goal of having the USA Wrestling national team train in Waterloo as it prepares for the Olympic games. Waterloo Community Playhouse/Black Hawk Children's Theatre Out of County Attendance Percentage: 41.1% Determined by ticket sales. Budget Expenditures: $601,433 Summary of Use of Funds: The WCP/BHCT will expand its efforts to target more out -of -county visitors. More participation in advertising that is based outside of Black Hawk County (newspapers, television, promotional events and tourism guides) will be included in the plan. They will continue to grow their website and social presence, which has grown more than 25% this past year. There is also great interest in participating in consumer shows, either alone or in conjunction with the Bureau. Their involvement and increased participation with American Association of Community Theatres and the Iowa Community Theatre Association has resulted in increased awareness and attendance from around the region, and staff will continue to expand the scope of their participation. They will also continue to grow their programming to appeal to the young professional audience. They will also continue relationships with guest artists, a program that has shown to draw interest from out-of-town visitors. Waterloo Center for the Arts Out of County Attendance Percentage: 47% Determined by program registrations, admissions at Phelps Youth Pavilion, ticket sales at events and through surveys of rental customers. At larger events, zip codes are collected through drawings, as well. Budget Expenditures: $1,270,540 Summary of Use of Funds: Funds are used to assist in promoting programs, classes, events, exhibits, tours, festivals and facility rentals available to the public throughout the year. The grant enables the WCA to do more specific marketing of the WCA itself, the Phelps Youth Pavilion and the RiverLoop facilities. Additional marketing through digital and social media will be included this year, and will include a new website and more use of paid promotions (Facebook and Google Adwords). Page 256 of 418 Grout Museum District Out of County Attendance Percentage: 48.2% Determined by point of sale system for admissions and pre -registration for programming. Budget Expenditures: $1,433,565 Summary of Use of Funds: The Grout Museum District does extensive marketing using television, tradeshow attendance, print advertising, specific military reunion marketing (tradeshows, membership in organizations, podcasts and newsletters for those organizations), Google Adwords, radio, social media and museum outreach to schools, libraries and the Iowa State Fair. The strategies listed above will continue for FY18, but an additional emphasis will be placed on two specific exhibits. The Imaginarium will feature Bloodsuckers, an insect -focused exhibit, and the Iowans in the Korean War will open in the summer in the Sullivan Brothers Iowa Veterans Museum. Cedar Valley Arboretum Out of County Attendance Percentage: 20.7% Determined by admissions. Budget Expenditures: $181,605 Summary of Use of Funds: The budget is small enough that a large majority of their marketing budget comes from the partner grants. This includes brochures, marketing of the Fall Harvest Festival and any other smaller marketing opportunities available to them through the year. They have been striving to create new events throughout the season — children's story hours, Summer Music Series, etc. The marketing dollars provided through the grant allow for additional promotion of these new events. Public garden tourism is something that has seen a fairly sizable increase over the past few years, and the Cedar Valley Arboretum is positioned nicely to capitalize on that increase, given their investments in the grounds and displays over the past several years. Main Street Waterloo Out of County Attendance Percentage: 16.4% Determined by door prize and raffle entries that required full address to enter. Those figures were extrapolated to the entire attendance to determine out -of -county visits. Budget Expenditures: $408,127 Summary of Use of Funds: For FY18, the granted funds will be used to help underwrite a new marketing co-op program that will feature Main Street Waterloo and downtown businesses. The co-op will use cable television, radio and social media to promote shopping, dining, nightlife, entertainment, quality of life and special events. As the partnerships grow, should they exceed projected income, partnership dollars would go directly toward the event marketing budget of MSW. Page 257 of 418 FY14 Partner Out of County Attendance % of Total Expenditures % of Total Average % = % of Total received** Amount DG Museum 3523 5.7 212,569.22 5.9 5.77 0.0575 5405 WCP/BHCT 9077 14.6 647,246 17.9 16.24 0.162 15228 WCA 21,051 33.9 1,284,045 35.5 34.66 0.3484 32749.6 GMD 27,471 44.2 1,261,288 34.8 39.51 0.3939 37026.6 0.24 -€ - - -=w,.- 29.5 25488 _- moo_ = --:' Total 104,118 3,422,834.09 - Main Street 98400 Tota I 62,173 0.08 3,620,398.83 7.5 6480 Tota I 93990.6 FY15 Partner Out of County Attendance % of Total Expenditures % of Total Average % = % of Total received Award Amount DG Museum 5,898 5.7 214,757.50 6.3 6 0.06 5904 WCP/BHCT 8,237 7.9 506,186 14.8 11.35 0.1135 11168.4 WCA 51,363 49.3 1,189,354.95 34.7 42 0.42 41328 GMD 33,748 32.4 1,318,287.64 38.5 35.45 0.3545 34882.8 0.24 -€ - - -=w,.- 29.5 25488 _- moo_ = --:' Total 104,118 3,422,834.09 - Main Street 98400 FY16 Partner Out of County Attendance % of Total Expenditures % of Total Average % = % of Total received Award Amount DG Museum 4,020 4.00 268,107.50 8.00 6 0.06 5760 WCP/BHCT 11,142 11.00 544,600 16.00 13 0.13 12480 WCA 50,970 52.00 1,089,751.63 34.00 43 0.43 41280 GMD 26,736 27.00 1,252,901.67 36.00 32 0.32 30720 0.24 - g-- 0.35 aF 29.5 25488 _- moo_ = - Total 98,283 3,377,438.80 - Main Street 96000 FY17 Partner Out of County Attendance P: % of Total Expenditures % of Total Average % = % of Total received %% Award Amount DG Museum 46.2 0.22 276,500.00 0.07 0.145 14.5 12528 WCP/BHCT 46.6 0.22 594,084 0.15 0.185 18.5 15984 WCA 34 0.16 1,089,751.00 0.28 0.22 22 19122 GMD 51.2 0.24 1,361,737.00 0.35 0.295 29.5 25488 _- moo_ = - -g4- _ - Main Street 14.9 0.07 319,739 0.08 0.075 7.5 6480 Tota I 210.8 3,873,282.00 85852 Page 258 of 418 FY18 Partner Out of County Attendance P: % of Total Expenditures % of Total Average % _ % of Total received %% Award Amount DG Museum 74.3 0.300 259,703 0.06 0.181 18.2 16311 WCP/BHCT 41.1 0.166 601433 0.14 0.155 15.7 13980 WCA 47 0.190 1,270,540 0.31 0.248 23.8 22299 MEk(1 :; 1,433,565 ,.,._..= a�- Main Street 16.4 4.066 408,127 0.10 0.082 8.4 7400 Tota I 247.7 4,154,973.00 90000 Page 259 of 418 CITY OF WATERLOO Council Communication Resolution approving submission of grant application to the U.S. Department ofJustice Office ofJustice Programs for the Paul Coverdell, Forensic Science Improvement Grant Program. City Council Meeting: 2/6/2017 Prepared: 1/19/2017 REVIEWERS: Department trr:: nt SUBJECT: Submitted by: Recommended Action: Summary Statement: Reviewer Action Date ia, Frank Approved I/19/2017 - n 1:.,eAnn Approven:i I/2"//20I"7.,. 42 AM Resolution approving submission of grant application to the U.S. Department of Justice Office of Justice Programs for the Paul Coverdell, Forensic Science Improvement Grant Program. Submitted By: Captain Frank Krogh Grant permission to apply for the Paul Coverdale Forensic Improvement Grant through the United States Justice Department Office of Justice Programs.. This grant opportunity is intended to improve the quality and timeliness of forensic crime laboratories through equipment and physical updates to the lab. The application will be to purchase new advanced equipment to improve forensic analysis of evidence obtained in criminal cases and to update the crime lab with a ventilation system which will be mandated within the next 5 years. Expenditure Required: There are no matching funds required for this grant. Source of Funds: United States Department ofJustice Office ofJustice programs. Policy Issue: None Alternative: None Background Information: This grant is a designed to improve the capabilities of crime labs to meet the challenges Officers face to locate physical evidence to solve crimes. Page 260 of 418 CITY OF WATERLOO Council Communication Resolution approving Easement Acquisition Contract with Mervyn E. Hilpipre and La Rue Hilpipre for the acquisition of 7.15 acres of land, generally located at the southeast corner of Wagner and Airline Highway for sewer line improvements, in the amount of $130,000, plus up to $1,000 in closing costs, and authorize the Mayor and City Clerk to sign all necessary documents. City Council Meeting: 2/6/2017 Prepared: 2/1/2017 REVIEWERS: Department Zo ATTACHMENTS: Description d Q:.:hhprc Acq �,,"onabr uct SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Reviewer Schroeder, Arnc n, Action Approved Approved Type Date /Q./20Q 7... Q1:1. AM 2/ Q /20 / ... Q :.`a AM Resolution approving Easement Acquisition Contract with Mervyn E. Hilpipre and La Rue Hilpipre for the acquisition of 7.15 acres of land, generally located at the southeast corner of Wagner and Airline Highway for sewer line improvements, in the amount of $130,000, plus up to $1,000 in closing costs, and authorize the Mayor and City Clerk to sign all necessary documents. Submitted By: Noel Anderson, Community Planning & Development Director Approve resolution As you may recall, the City of Waterloo is working to make many sewer line improvements for better flow throughout the community, and for continued growth and development of the City of Waterloo. This sewer line replacement project will continue to serve many industries in the northwestern part of the City of Waterloo, as well as allow for continued growth of the area. The previous line had a lot of inflow and infiltration, so the replacement was a needed project. Due to the need to locate out of the lower areas of the site, the easement area is larger than a standard easement. The 7.15 acre acquisition costs comes up to $18,181 per acre. Note, this also takes into account damages to crops for the construction period of the project, and for several years afterwards for the impacted soils. $130,000 + $1,000 in closing costs Page 261 of 418 Source of Funds: Sewer Bonds Policy Issue: Infrastructure improvement Alternative: NA Background Information: See summary above Legal Descriptions: See attached Page 262 of 418 EASEMENT ACQUISITION CONTRACT THIS EASEMENT ACQUISITION CONTRACT (the "Contract") is made and entered into as of (1,1), 2017 by and between Mervyn E. Hilpipre and La Rue A. Hilpipre, husband and wife ("Seller"), and City of Waterloo, Iowa ("Buyer"). 1. Seller agrees to sell to Buyer, and Buyer agrees to buy, a perpetual easement (the "Easement") for constructing, operating, inspecting, maintaining and repairing an underground sanitary sewer line on real property described as: See attached legal descriptions and survey , (the "Property") in the City of Waterloo, State of Iowa. 2. Seller hereby grants Buyer the immediate right of access and entry to the Property for project purposes, including but not limited to gathering survey and soil data. 3. The Purchase Price shall be $130,000.00, of which $100.00 is on deposit with the law office of Clark, Butler, Walsh & Hamann, to be held in trust, and the balance of the Purchase Price shall' be due and payable in full at closing, to be delivered to the Seller upon performance of Seller's obligations and satisfaction of Buyer's contingencies, if any. If this Contract is not accepted by Seller or if it is rescinded by Buyer for failure of title or any other reason provided for in this Contract, then the earnest money shall be returned to Buyer. Any other release of earnest money shall require the written consent of both parties. The parties agree that the Purchase Price includes the acquisition cost of the Easement and compensation to Seller for damage to soil productivity. 4. Possession of the Property for easement and access purposes shall be delivered to Buyer at closing, which shall occur on or before March 1, 2017, as the parties may hereafter agree, but in any event after the approval of title by Buyer and satisfaction or waiver of contingencies, if any. No later than the closing date, Seller shall remove from the Property all of its personal' property, trash, and debris of any type that is not a structure or a fixture. Within said time Seller shall also remove all hazardous materials and/or substances from the Property on or above the ground surface, including but not limited to barrels, cans, or bottles of any kind. 5. Seller warrants that there are no tenants on the Property holding under a lease except: 6. Buyer may include mortgagees, lienholders, encumbrances and taxing authorities as payees on warrants as contract payment. Seller will furnish and deliver to Buyer an abstract of title continued by Black Hawk County Abstract Company to a date within thirty (30) days before the closing date, showing merchantable title to the Property in Seller in conformity with this Contract, Iowa law, and title standards of the Iowa State Bar Association. Buyer agrees to pay the cost of abstract continuation, or creation, as necessary. Seller agrees to obtain court approval of this Contract, if requested by the Buyer, if title to the Property becomes an asset of any estate, trust, conservatorship or guardianship. Seller agrees to pay court approval costs and all other costs necessary to grant the Easement to Buyer. At closing, the parties shall execute and deliver an easement agreement on such terms as the parties may mutually agree in good faith. 7. If the Seller holds title to the Property in joint tenancy with full rights of survivorship and not as tenants in common at the time of this Contract, Buyer will pay any remaining proceeds to the survivor of that joint tenancy and will accept the easement interest solely from that survivor, provided the joint tenancy has not been destroyed by operation of law or acts of the Seller. 8. The Seller has agreed to sell the Easement to Buyer. Seller acknowledges if it fails to complete its duties of performance under this Contract, Buyer may exercise its power of eminent domain to acquire the Easement, or Buyer may exercise other remedies available under applicable law. Buyer agrees to cooperate with Seller, at Seller's request and at no additional cost to Buyer, to have this transaction qualify as an involuntary conversion pursuant to §1033 of the Internal Revenue Code. 9. This Contract shall' become effective only upon the occurrence of each of the following events: (a) acceptance and approval of the Contract by the City Council of the City of Waterloo, and (b) the environmental clearance of the Property in accordance with Phase I site assessment and recommended subsequent activities. In supplementation of the Phase I, Seller agrees, no later twenty (20) days after approval of this Contract by the City Council, to disclose to Buyer all contamination of the Property by hazardous wastes and/or substances of which Seller has knowledge. Page 263 of 418 10. This Contract is further subject to the following terms and conditions: (a) Seller reserves all rights to use the Property for any lawful purposes not inconsistent with Buyer's rights. flo) Upon completion of any construction or maintenance work undertaken by Buyer upon the Property, Buyer shall be required to replace or restore any and all damage to Property resulting from said construction or maintenance work. Buyer will compensate Seller for any crops that are damaged during repair and maintenance of the sanitary sewer. (c) Buyer agrees there will be no permanent above ground improvements except manholes, pedestals, or any above ground improvement that directly correlates and is required the sanitary sewer. (d) Buyer shall be liable to Seller for any damage to real or personal property, and for injury to or death of any persons, proximately caused by the acts or omissions of Buyer, or its employees, agents, contractors or subcontractors, which arise out of any work done on or to the Property while Buyer, or its employees, agents, contractors or subcontractors, are exercising any rights with respect to the Property which are granted to Buyer under this Contract. (e) During any exercise of its rights under this Contract, Buyer shall use all reasonable efforts to avoid disruption to Seller's business operations. Buyer shall notify Seller in a timely fashion of any scheduled work to take place within the Property, unless a situation exists where there is an imminent threat of injury to persons or property without action by the Buyer. In this latter situation the Buyer will act in a manner that causes the least possible disturbance to the Property and will give notice to Seller of the action taken. 11. This Contract, together with the exhibits and attachments attached hereto, constitutes the entire agreement between Buyer and Seller, and there is no agreement to do or not to do any act or deed except as specifically provided herein. This Contract may be modified only in a writing signed by both parties. Time is of the essence of this Contract. This Contract is binding upon the parties and their heirs, personal representatives, successors, assigns, and transferees in interest. WHEREFORE, the parties have entered into this Easement Acquisition Contract as of the date first set forth above. M n E. HU 'Ore SELLER'S ACKNOWLEDGMENT: STATE OF IOWA, BLACK HAWK COUNTY: ss: This record waiti6kiiale8tibebbfeibeThdhbil Hilpipre, husbcihd and wife.stRAN RtNK - kWiLa COlarrki5kni 4 1E4:4139 / My CIDIFfirP"Mnfr) '"/ a fita. a Rue . Hilpipre 2017, by Mervyn E. Hilpipre and La Rue A. APPROVAL RECOMMENDED BY - I - n y„IIIIIIIIII-I XII XII City Planning Staff 2 (Date) Page 264 of 418 Approved by: Attest: (Mayor) (City Clerk) Date approved: BUYER'S ACKNOWLEDGMENT: STATE OF IOWA, BLACK HAWKCOUNTY, ss: This record was acknowledged before me on , 2017 by Quentin Hart and Kelley Felchle as Mayor and City Clerk, respectively, of the City of Waterloo, Iowa. Notary Public 3 Page 265 of 418 DESCRIPTION: A PARCEL OF LAND SITUATED IN PART OF THE NORTHWEST 1/4 OF SECTION 10, TOWNSHIP 89 NORTH, RANGE 13 WEST OF THE 5TH PRINCIPAL MERIDIAN, CITY OF WATERLOO, COUNTY OF BLACK HAWK, STATE OF IOWA, DESCRIBED AS vi 0 O 0 LL COMMENCING AT THE NORTHWEST CORNER OF SAID SECTION 10; THENCE NORTH 88° (DEGREES) 42' (MINUTES) 39" (SECONDS) EAST (ASSUMED BEARING FOR THE PURPOSE OF THIS DESCRIPTION) ON THE NORTH LINE OF THE NORTHWEST 1/4 OF SAID SECTION 10, A DISTANCE OF 901.30 FEET; THENCE TO THE PRESENT SOUTHERLY RIGHT—OF— SOUTH 01°17'21" EAST, 70.00 FEE ING THE POINT OF BEGINNING OF THE WAY LINE OF AIRLINE HIGHWAY, B PARCEL OF LAND HEREIN DESCRIBED; THENCE SOUTH 01°25'02" EAST ON THE EAST LINE OF THE PARCEL OF LAND DESCRIBED IN LAND DEED BOOK 564, PAGE 357 AND RECORDED IN THE OFFICE OF THE BLACK HAWK COUNTY RECORDER, 1655.71 FEET; THENCE SOUTH 03°16'28" EAST ON THE EAST LINE OF THE PARCEL OF LAND DESCRIBED IN LAND DEED BOOK 564, PAGE 357 AND RECORDED IN THE OFFICE OF THE BLACK HAWK COUNTY RECORDER, 695.90 FEET TO THE NORTHEASTERLY LINE OF THE PARCEL OF LAND DESCRIBED IN LAND DEED BOOK 552, PAGE 274 AND RECORDED IN THE OFFICE OF THE BLACK HAWK COUNTY RECORDER; THENCE NORTH 49°15'13" WEST ON SAID OF WAGNER ROAD; THENCE NORTH 01°30'31" WEST ON THE PRESENT EASTERLY RIGHT—OF—WAY LINE OF WAGNER ROAD, 20.20 FEET; THENCE SOUTH 83°24'24" EAST, 253.54 FEET; THENCE NORTH 73°47'54" EAST, 59.89 FEET; BEARING AND DISTANCE TABLE DISTANCE O CIO o O Ol O O . N N c-1 N U) up up ci 695.90 180.78 CO CO Ni N l!'1 tD Ol Ni t)0 00 c-1 N to t)0 to 61.30 N N Ln N N 0 N N N 253.54 Ol CO Ol lf1 CO N t)0 CO CO t/1 c-1 0 CO t/1 tD ci 1 O O N N O CO . N ci ci BEARING N 88°42 '39 " E S 01 ° 17 ' 21 " E S 01 ° 25 '02 " E S03°16'28 " E N 49 ° 15 '13 " W 00 N 01 ° 25 '02 " W S 88 ° 43 '32 " W S73°47'54" W N 83 ° 24 '24 " W c -I S83°24'24 " E N 73 ° 47 ' 54 " E N 88 ° 43 ' 32 " E N 01 ° 25 '02 " W N 88 ° 42 ' 39 " E c -I N 88°42 '38 " E N lD ci on CO 0 CO r1 N N ci r1 0 z 0 z 0 z POINT NUMBERS 1 TO 2 2 TO 3 3 TO 4 4 TO 5 5 TO 6 6 TO 7 7 TO 8 8 TO 9 O c-1 N 12 TO 13 13 TO 14 14 TO 15 15 TO 16 N CO 18 TO 3 ci ci ci ci ci O O O O O O -1 lD N J W O Li W Z z W Q w m O = U O m O z m W o U LL 0 z cc o W O S J m 0 W O O W } U O O W U U7 m z U V O O W Q Lm Y w z O O S 3 Q CO CI_ z O WLOO= LL1W W Q z 0 CI W O W U J Q = Y W J O W m U O N H z O Q U J LL Q Q z J W `� LO W O J U 0 m W O 01 W m W J C) THENCE NORTH 88°43'32" EAST, 385.78 FEET; THENCE NORTH 01°25'02" WEST, 805.15 FEET TO THE PRESENT SOUTHERLY RIGHT—OF—WAY LINE OF AIRLINE HIGHWAY; THENCE NORTH 88°42'39" EAST ON THE PRESENT SOUTHERLY RIGHT—OF—WAY LINE OF AIRLINE HIGHWAY, 17.65 FEET; THENCE NORTH 01°17'21" WEST ON THE PRESENT SOUTHERLY RIGHT—OF—WAY LINE OF AIRLINE HIGHWAY, 20.00 FEET; THENCE NORTH 88°42'38" EAST ON THE PRESENT I w I �,l z I w I 6dp I z I''alw I W I d°� .J wz I } I dd oo IGHWAY, 112.30 FEET TO THE SOUTHERLY RIGHT—OF—WAY LINE OF AIRLINE O POINT OF BEGINNING. CONTAINING 311,468 SQUARE FEET OR 7.15 ACRES. LINE OF THE PARCEL IOWA 50703 UE HILPIPRE OW E e MERVYN cn m DO m o o C 75 3 ADRESS OF J O W 0 U O z O Q U Ll Q Q Z J W Z O J Y 0 m W CITY OF WATERLOO Council Communication Resolution approving an Encroachment Agreement with Deana Jolly to allow for an 8 foot x 12.5 foot patio, in city owned Hoover Street right of way located at 1155 Hawthorne Avenue. City Council Meeting: 2/6/2017 Prepared: 1/30/2017 REVIEWERS: Department Inning Zoraruri nn'ng Zoraruri r�ranuai; Zoning Zoning Zoning Zoning Zoning Reviewer Schroeder, A.ric John :ric V n :rrc ohn :rrc SceAnn ATTACHMENTS: Description D Pa,rlcroacihn:errt.Ai;rccmcnt D 1bit A D Application D Overview .Map D Ariel Photo D Photos SUBJECT: Submitted by: Recommended Action: Action Rejected Approv Rejected Approved Rejected Approved App ro ved Apprc ved Type Date 1/31/201 % 1.:06 1/31/201 % 1.:22 PM 1/31/201 / 5:50 PM 1/31/2017 `a:58 PM 2/1/2017 9:38 AM 2/1/2017 10:26 AM 2/1/2017 ... 10:45 AM 2/1/2017 ... 10:59 AM Resolution approving an Encroachment Agreement with Deana Jolly to allow for an 8 foot x 12.5 foot patio, in city owned Hoover Street right of way located at 1155 Hawthorne Avenue. Submitted By: Noel Anderson, Community Planning and Development Director Approval The applicant is requesting approval of an Encroachment Agreement for an 8' X 12.5' patio that is in the Hoover Street right of way. The applicant has a patio that sits 8' by 15.08' beyond their property line into the city right of way. The patio is made of concrete and could be removed if necessary however, there are no utilities in the Hoover Street right of way that should require access by the city and Page 267 of 418 Summary Statement: there is no present plans for sidewalks to be installed. The installed patio is actually 8' X 15.08' and extends to the road but the client has stated that they will remove 7.08' of the patio, and are requesting that the 8' x 12.5' portion be allowed to remain. During Tech Review, the Engineering Department opposed the encroachment agreement. Engineering also stated that when the applicant received a driveway waiver that they asked about putting in the patio and were told that they could not put in the right of way. Staff does have concern that approval of the encroachment agreement could set precedence for people to encroach on the city's right of way then ask for an encroachment agreement. On December 6, 2017 the Planning and Zoning Commission recommended denial of the agreement 6-0. Therefore, staff recommends that the request for an encroachment agreement located at 1155 Hawthorne for a patio in the city right of way along Hoover be approved for the following reasons: 1. The request would not appear to have a negative impact on the right of way. And subject to the following condition(s): 1. A signed and executed Encroachment Agreement. Expenditure Required: N/A Source of Funds: N/A Policy Issue: Infrastructure Alternative: The applicant would have to remove the entire patio which they use as an access from their driveway to the house that formerly was dirt. Background Information: N/A Legal Descriptions: See attachment labeled Exhibit A. Page 268 of 418 Prepared by: Aric Schroeder, 715 Mulberry Street, Waterloo, Iowa 50703 (319) 291-4366 ENCROACHMENT AGREEMENT THIS ENCROACHMENT AGREEMENT is entered into by and between Deana Jolly, hereinafter "Jolly", and the City of Waterloo, Iowa, hereinafter "City" this day of 2017. WHEREAS, Jolly is the owner of real estate commonly known as 1155 Hawthorne, Waterloo, Iowa 50702 and legally described as Maple Leaf Addition Lot 20, Block 3, in the City of Waterloo, Black Hawk County, Iowa, hereinafter "Jolly Property"; and WHEREAS, Jolly is proposing to build and maintain a patio, hereinafter "Patio" that will encroach 8' X 14' into City of Waterloo right of way, hereinafter "Right of Way"; and WHEREAS, Jolly is requesting to allow said Patio within a portion of said Right of Way as shown on the attached Exhibit "A" hereinafter "Encroachment Area"; and WHEREAS, the City is willing to allow said Patio to encroach into said Encroachment Area as shown on attached Exhibit "A", subject to the following agreement regarding each party's rights. 1. Jolly hereby recognizes and reaffirms, said Right of Way. 2. The City grants Jolly the right to place and maintain said Patio in said Right of Way as shown on attached Exhibit "A", subject to the rights of the City and/or any agency to which the City has granted a utility franchise or right-of-way Franchise Agreement to and for access over, under and upon said Right of Way, expressly recognizing and acknowledging that any damage that occurs to said Patio will be the sole risk and expense of Jolly including moving or replacement expenses. In the event that the City and/or any agency to which the City has granted a utility franchise or right-of-way License Agreement needs said Patio to be temporarily moved for access to said Right of Way, Jolly shall move said Patio if present and able, otherwise the City of Waterloo and/or any agency to which the City has granted a utility franchise or right-of-way License Agreement shall be authorized to move said Patio and assess any costs for moving against Jolly. 3. The term of this agreement shall be for so long as said Patio is maintained by Jolly, and said Patio continues to exist, and that this agreement shall automatically terminate if said Patio is removed (other than for temporary removal during replacement or repair). It is understood and agreed that this Agreement is appurtenant to the real estate and runs with the land. It is further understood and agreed that this agreement may be terminated by the City of Waterloo upon 60 days notice and order to permanently remove to Jolly and that Jolly agree to remove said Patio prior to the end of the 60 days notice and termination of this agreement. If Jolly fail to remove said Patio upon termination of this agreement Jolly authorize the City of Waterloo to remove said Patio and assess costs to Jolly, or against Jolly Property. VV 11L1.L0vv V VI L4,11U1115 vuL vl LIS / IJO /, ItI tk11Lv11LLllvv, Vl 1V111V V LLl Vl ULL1U L11V1 VLLV1t111V11 L, including any damage to said Right -of -Way. This covenant shall survive the termination of this Agreement. 5. This is the entire agreement between the parties with respect to subject matter herof. It may be amended only in a written instrument signed by the parties. This agreement is binding upon the parties and their respective transferees, successors, heirs and assigns. Time is of the essense in observing the terms of this agreement. In WITNESS WHEREOF, the parties have executed this Encroachment Agreement by their duly authorized offices as of the date first set forth above. Deana Jolly Owner City of Waterloo By: Quentin Hart Its: Mayor Attest: Kelly Felchle, City Clerk STATE OF IOWA ) COUNTY OF BLACK HAWK ) SS. On this day of , 2017 before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared Deana M. Jolly to me known to be the identical persons named herein and who executed the foregoing instrument and acknowledged that they executed the same as their voluntary act and deed. Notary Public STATE OF IOWA ) COUNTY OF BLACK HAWK ) SS. This instrument was acknowledged before me on this day of , 2017 by Quentin Hart and Kelly Felchle as Mayor and City Clerk, respectively, of the City of Waterloo. Notary Public 11 11111111111111111111111111 1NNuNNuNNI V11 1111 11111111111 n1 1111111 1111111'.. Dri eway Patio to be Removed 'IIS 1III11111II11111111111111111111111111111111i . 1 Patio Encroachment Edge of Road Hoover Street Page 271 of 418 City of Waterloo Planning & Zoning Department 715 Mulberry Street, Waterloo, Iowa 50703 (319) 291-4366 IJ Offer to Vacate and Purchase City Right -of -Way Request to Vacate Easement, Vacate Sidewalk, or Encroachment Agreement IJ Sale of City -Owned Property Applicant: 1kc bye 3 General Descri 1"" 0 4 , Legal description of area to be conveyed, vacated, or encroached: Address: t 5 - /iv Phone No.: 319 39-&D-13 on of Property o Vacated (i.e.- alley between A St. & B St., South of C St.): JL1 prik.,•\ %ft 1. A non-refundable filing fee(s) shall be made as follows (checks payable to City of Waterloo): • Right-of-way vacation — One Hundred Seventy Five Dollar ($175.00) Filing Fee • Easement or sidewalk vacation — Seventy Five Dollar ($75.00) Filing Fee • Encroaqhment — One Hundred Dollar ($100.00) Filling Fee • Sale of city -owned property not required to be vacated No Fee • Any request not meeting the Sale of Property Policy — One Hundred Dollar ($100.00) Fee 2. Offer Price*[Note: If the offer price meets the Sale of Property Policy (see attached) the request will not be required to be reviewed by the Building & Grounds Committee.] • Asking price (see attached Sale of Property Policy for how calculated): • Deductions • May decrease price by 50% for area located within an easement: • May decrease price for the City tax that will be collected on the land within 5 yrs (8 yrs inside of the CURA): • Costs (surveying & misc., demolition, remove of curbs, etc): Asking price — Deductions = Value of Property: Offer Price for Entire Area: Note: The above information is a summary of the Sale of Property Policy (see attached). All requests to vaca e and purchase City right-of-way must be accompanied by a signed "Intent to Vacate" form for each abutting property to the area to be vacated. Any request that fails to meet the Sale of Property Policy shall not be forwarded to the Building and Grounds Committee or City Council. Any such applicant shall need to request review to Building and Grounds through a City Council member. 3. Publication and Recording Fees*: At the time a buyer(s) has been selected, all publication costs and recording fees must be paid by the applicant. Applicant shall be responsible for collecting from other buyers. 4. Easement*: The following easement s ail b 7 retained: 7 5. Other: Please provide a site plan and/or aerial photo ofthe area to be vacated if the request involves additional construction as the reason for the request. rn Applicant Date *Not required for easement vacates sidewalk vacates or Encroachment Agreements Page 272 of 418 City of Waterloo Planning, Programming and Zoning Commission December 6, 2016 1 I" :I 11 I III';'; M:2 C-1 , II T II I INTI IIILai 1.11111. 1 TCF R -2;C -Z 111 1 1 I 11.111. 111 C1 1 1 1111111 R -2,C --Z ® I1 I R-3 r�I El I,.I I,I AVE.. K TAT y 7 I I 1 171 ASI IJ�EI I I I L...1 1155 Hawthorne Avenue Encroachment Agreement Deana Jolly Page 273 of 418 City of Waterloo Planning, Programming and Zoning Commission December 6, 2016 Mie Vq w w Muuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu'I1 1u'u11. i %IIItl tl 1, llllllllll,,, I,ImI, lu 111111 ^° m1111 ,, mm0m i1111110 11110111 01111 1 1111 tui 11101 MVV 1111111 1,111111111111 °1 °111111aiil!:li' IlliIuV:001I11 ''u110"I1i111'; '�um1 iiwrl 111111'II'1MIp 1111 ioo 111111111111111111 I1 1 i�' Ili��LhMM ".luI1, .11^InIwI�.."� .4'.m^�^i11;11u111au11y0"1u11r1l "'"PV6I 1 Mll1 11111' 1 ,. 1 MM 1 11111 "11li1 ji 1 '1''"1 '1p111illlIlilfll411 III�' N1I'IihIid ,0«,(Yw0glleyU„0000)0114w11�l M�M'M'�lll 00,010I!W0000Ih,m1y0000,r'"11IIIIIp11110010'01111(1111'11011111 ll„ „u �di!yIIIIIIII'11 0„000000,11 1 „;IV"i!ii 0u W'1 1 l u m V'0 I01,,� w IYuo11ii ' 11'1 10 w -1111,UI MIIY„ 11. 1 plVq„1��,pYI;Yr'CIIIIvul1'.111'11„�'��I"a'IVmav�� �url��H�„,�Iru I�:''yr.1�1P'v"'�iiiiuuuw� I I 0II0111 11 111111111g1 1! Idi11111111111111u11111 II 111111111111111111111111111111110 IMpWIuMII11plM�r 000uuV0I0101Mu11r'"muuuu1r10000 0(4I0IrI1I!�' rl 00 111111 "11�Iu�I0Il1I �l ,.W1w.i ilo0'1l "11lr111l1, ,,, ExIuisilu.titingliII II �IPatioui01i011d"1I(gr1 !111111111111111)11 11111111111111111111111001 011100 •00 1111111'1mnVl !LI V"ili1 l1 1 0 '� 1 1,01� 10101,11,11111111111101,000, 1111111 1111111111 III1,11'1 '1551111 „u ^' Hawthorne 0111x'111, ii1 I,41A'venue 111111 I 1+1.1 '11�IIoj1,INIuIiI�IgIn�1111� Illi I V ili"u'IdIN' 0110011 Ih6 Yl 000 Ijgd 1l1li11 " uu1'pV^1'111i1lIu1II1VIN'i1IiIu' �V�Ii 1II00010011100000,,N111° ' 11 1111111111111111111111111111111111 1111111111111111111111 111111. 1'11'111111111111 1"1'111111 Nu lull1�1G1111! x111111 IIPIII'iJl 1111 rIp11u p 0000i00000000001 01 I ,^I' p Y ;IIyl1Y il'��s1,P'llll m'�Iµr1;i^ill; 111111111111111111111111111111111111 1111111,1! l^q111'IAI��1rr1r1r1r1rr!ir!rI'111l1ll11u1l1,ll1q!q,Ir11.11nI1II 1;1I1111111111111111111'�I�� 111111++1;1 aEiI P@11'�1I11IllWTHORNA1� V 1111111111111111IIIIIIiuuuuul 111111111111111111111111111111111111111111111 1 11111 II 111111111!!!"""""" 0111!;!;)„,,,J11.!!!! IIIouel° rW1d1 X11 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII�����III�1' il11111II�IN 11, N, �- VIII 111 '00°°0111100001011,1 ' 1 W11 �I;��IIIkIIYI" IM 1 1 SIM Illlly i YIII1pII 1 H11,A�Ill��1lW11�"T u�11HpY i.',IIV.pY O 04'' III luo 111111111111111111,1111 Id w." 0010000000011 !Hh1,1111111111111111111111111 11 h, 1 oma 6W I1n 911100, 1155 Hawthorne Avenue Encroachment Agreement Deana Jolly Page 274 of 418 Encroachment Agreement Request — Adjacent to 1155 Hawthorne Avenue I it ' MV'M'VIIIIIVOV111111Y u1ilifllteW` 1,11,1111111111111111111111111111111111111 Looking east from Hoover Street at the new patio in the right-of-way. "1110' '111h 11111111111111111111111111 1,1)1,11111111 Looking southwest from Hoover Street at the encroaching patio. Looking north along Hoover Street at the encroaching patio. Page 275 of 418 CITY OF WATERLOO Council Communication Resolution approving submission of a grant application to the Waterloo Convention & Visitors Bureau (CVB) to support marketing and promotion of the Waterloo Center for the Arts, Phelps Youth Pavilion, and RiverLoop Facilities. City Council Meeting: 2/6/2017 Prepared: 1/19/2017 REVIEWERS: Department Culture ure & Arts Reviewer ATTACHMENTS: Description a W('A. tIotein-Motei Partner SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Legal Descriptions: Action Approved Type cannon Date 2/l/20r7PM Resolution approving submission of a grant application to the Waterloo Convention & Visitors Bureau (CVB) to support marketing and promotion of the Waterloo Center for the Arts, Phelps Youth Pavilion, and RiverLoop Facilities. Submitted By: Kent Shankle, Cultural & Arts Driector Approval Each year, the Waterloo Center for the Arts requests funds through the CVB Hotel -Motel Tax Partner Program to support marketing dollars to attract out - of -county visitors to Waterloo Center for the Arts, Phelps Youth Pavilion and RiverLoop facilities and programs. This is the primary source of funding for promotion of Cultural & Arts programs. A match is not required for funds rec eived. N/A N/A N/A N/A N/A N/A Page 276 of 418 WCA MARKETING & DEVELOPMENT November 2016 - Submitting a proposal to the Waterloo Community Foundation seeking funding for Lou Henry Hoover Sculpture Park Dedication Event and Festival set for May 13. Presenting partners: WCA & City of Waterloo, Grout Museums, Girl Scouts, and Church Row Neighborhood Association. - Will submit a proposal to RJ McElroy Trust in December seeking a renewal of funding to offer and promote school trip admission and transportation reimbursement. - Annual campaign letter is going out this month. - Promoting current and upcoming classes, programs, events, concerts, and exhibitions through billboards, direct mail, press releases, email, Facebook, posters and paid advertising. Gestures of Respect by Roger Bartlett on display Oct. 13 — Jan. 15. Holiday Arts Festival — Nov. 12 & 13 Bonnie Koloc concert — Nov. 20 Words 1 Know The Songs To by Jaclyn Garlock on display Nov. 23 — Feb. 26 (Reception/Gallery Talk — Dec. 15 at 6pm) Gift Store Sale & Downtown Fudge Walk — Nov. 26 Breakfast with Jack Frost & Santa Too! — Dec 3 Noon Year's Party at the PYP — Dec. 30 Page 277 of 418 CITY OF WATERLOO Council Communication Resolution approving the request of XL Colt Farms for the 14 -lot final plat ofAudubon Hills First Addition located North of 1554 Dakota Drive. City Council Meeting: 2/6/2017 Prepared: 1/30/2017 REVIEWERS: Department inning Zon ATTACHMENTS: Description D Final Plat a t ticket D Contract D Petition ar D Deed or ti D Certilicate or Survey SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Reviewer Action Date Schroeder, Aric Approved 2/1/20r/ 1.:07 PM 1 vu Q:.,eAnn Approven:i 2/I/20I"/ ., 6:33 PM Type Resolution approving the request of XL Colt Farms for the 14 -lot final plat ofAudubon Hills First Addition located North of 1554 Dakota Drive. Submitted By: Noel Anderson, Community Planning and Development Director Approval. The Final Plat consists of 14 lots for residential development ranging in size from 13498 SF to 27007 SF., containing approximately 7.087 acres of land, which is located north of Dakota Drive. Streets shown as Blue Wing Drive and Kestrel Circle will be dedicated to street use upon approval of the final plat. A 30' building line is shown on the front of each lot, which is the minimum setback for the "R-1" Residence District, and a 30' building line is shown on the long dimension street frontage on corner lots which exceeds minimum, but is consistent with adjoining subdivisions. Access to future development is shown via Red Tail Drive. A retention pond for detention and drainage is located in Outlot A on the final plat. N/A N/A Page 278 of 418 Policy Issue: Subdivision Ordinance Alternative: N/A Background Information: N/A Legal Descriptions: PART OF THE NORTHWEST QUARTER OF SECTION 8, TOWNSHIP 88 NORTH, RANGE 13 WEST OF THE 5TH PRINCIPAL MERIDIAN, BLACKHAWK COUNTY, IOWA, MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING at the Northeast corner of Lot 1 in Audubon Park Fifth Addition to the City of Waterloo, Iowa, THENCE North 16°41'20" East, a distance of 87.88 feet; THENCE South 82°24'20" East, a distance of 367.83 feet; THENCE North 0°15'57" West, a distance of 325.47 feet to the South Right of Way line of Highway 20; THENCE South 85°54'26" East along said South Right of Way line, a distance of 18.68 feet; THENCE North 3°35'34" East along said South Right of Way line, a distance of 57.67 feet; THENCE South 86°50'26" East along said South Right of Way line, a distance of 192.08 feet; THENCE South 0°02'29" West, a distance of 797.60 feet to the northeast corner of Lot 17 ofAudubon Park Fourth Addition; THENCE South 89°02'09" West along the north line of said Audubon Park Fourth Addition, a distance of 209.98 feet to the West Right of Way line of Blue Wing Drive; THENCE North 0°16'15" West along said West Right of Way line, a distance of 20.00 feet to the Northeast corner of Lot 18 of said Audubon Park Fourth Addition; THENCE South 89°02'25" West along the North line of said Audubon Park Fourth Addition, a distance of 390.00 feet to the southeast corner of Lot 1 ofAudubon Park Fifth Addition; THENCE North 0°16'15" West along the East line of said Audubon Park Fifth Addition, a distance of 381.00 feet to the POINT OF BEGINNING; Containing 7.807 acres or 340,085.57 square feet, MORE OR LESS AND SUBJECT TO ALL EASEMENTS OF RECORD. Page 279 of 418 7 SeJOV 117.0 0 z0 CD Ett, CD IDD NOO° 00' 00"E 3-0.9'571 00 ,00 ,06N D1OHIO 11S> 10" Ut1111,11,1ytE".asennent 100.85' „„„„....1\,;) ' 12.69' se.10V 1, £. 0 90.00' 10" Easennent 00 ,00 ,06N CD 13 CD =1 o ru -.1 ri.., Z --- 0 :" e-, CJ CT) —` a. (1) (A) N co 142.67' SOO° 55' 10"E senV L17.0 17 1, .°N 101 c9 106.65' SOO° 15' 57"E 277.81' 267.68' NOO° 15' 57"W 1545.49' BLUE WING DRIVE 0 z 0) 20" Dralinage F....Easernent 90.00' senv 1.£'0 NOO° 15' 57"W 545.13' 90.00' 90.00' co 0 z o G.) 01 ri 90.00' salOV £ 0 H z 90.00' 184.25' 90.00' 90.00' salOV £. 0 90.00' SOO° 02' 29"W 797.60' PARCEL #8813-08-251-002 3,617 'Et ,68N 88.10V 0 0 z uewes Jes wig C*1-0 0 oc) 90.00' CITY OF WATERLOO PLANNING AND ZONING COMMISSION REQUEST FOR PLATTING (FINAL) 1. APPLICATION INFORMATION: a. Applicant's Name (please print): XL Colt Farms Address: 425 2nd Street, SE #900 Phone: 319-363-8199 City: Cedar Rapids State: Iowa Zip: 52401 b. Status of Applicant: (a) Owner x (b) Other (CHECK ONE): If other explain: c. Property Owner's Name if different than above (please print): Address: Phone: City: State: Zip: 2. PROPERTY INFORMATION: a. Name of Plat: Audubon Hills First Addition Phase 1 b. General Location of Property: South Of Highway 20 Between W. 4th St. & Ansborough Ave. c. Area of Proposed Plat: 7.807 Acres d. Area of Proposed Plat to be dedicated/conveyed to the City: R.O.W. = 1.32 ac. e. Value of area to be dedicated/conveyed to the City: $18,500 f. Zoning District(s): 3. OTHER DOCUMENTATION: a. Date of Preliminary Plat Approval: P&Z May 3rd, 2016 City Council August 22nd, 2016 b. Six (6) copies of the Final Plat which are in conformance with Section 11-3-3 of the Subdivision Ord. c. Four (4) copies of Deed of Dedication (2 must be original signatures) d. Four (4) copies of all Petition and Waiver forms (2 must be original signatures) e. Four (4) copies of Certificate of Survey (2 must be original signatures) 4. PUBLIC IMPROVEMENTS a. Costs for any public improvements: x Estimate _Actual Total Cost Storm Sewer $ 95,254 Sanitary Sewer $ 63,201 Paving $ 161,000 Land Dedicated $ 17,900 TOTAL $ 337,355 The Request Fee of $215 + $10 per lot (payable to the City of Waterloo) is required. This fee is non- refundable. Under no condition shall said sum or any part thereof be refunded for failure of said request to be approved. Any major change in any of the information given will require that the request go back through the process, with a new Request Fee. The undersigned certify under oath and under the penalties of perjury that all information on this request and submitted along with it is true and correct. All information submitted will be used by the Waterloo Planning, Programming, and Zoning Commission and the Waterloo City Council in making their decision. The undersigned authorize City Zoning Officials to enter the property in question in regards to the request. Signature of Applicant Date Signature of Owner Date Page 281 of 418 �t O RAS RD. DAKOTA DR KITTY HAWK DR, PALOMA PLAO AFP[: I N 1,000 500 �ltrl X l 0 XL C f 155 IWakto Hills irs Additio rF Fin Page 283 of 418 Final Plat XL Colt Farms Audubon Hills First Addition 14 -Lot Subdivision 0 1911111111111111111111111111111M I. Looking toward the northwest where the new addition will be built. 1111111111 446m,0440'"444,,, 1111111111111iiiiliol!111111111 Looking south from the location of the subdivision toward Audubon Park 5th Addition. ,co pc$4,c4e4 Looking toward the north from existing Blue Wing Drive 1,101\00\11,0100,0101010000,000010000,000010000000000000000000000000000000000100000000000000001000000000000000000000001000001000001000 00001100000000000000 111111111111111111111111111111111111111111111111111111111V11111111111111ionovouluo Hunuouunommunomoinui111111111111111111111 11111111111111111111111111111111111111111111 kr illor1010[000000011[010000 000 000000000000000000000000011000000111 tOiii1111111111 00001 yoovvoloo111111111111111111111111111111111,11volooloolo Looking north from the corner of Dakota Drive and Blue Wing Drive toward the location of the new addition. Page 284 of 418 Prepared By: Eric W. Johnson, P.O. Box 178, Waterloo, IA 50704-0178 (319)234-1766 After Recording Return To: Eric W. Johnson, P.O. Box 178, Waterloo, IA 50704-0178 SANITARY SEWER EASEMENT AGREEMENT THIS SANITARY SEWER EASEMENT AGREEMENT is entered into by and between XL Colt Farms, LLC ("XL Colt") and the City of Waterloo, Iowa ("City"). WHEREAS, XL Colt is the owner of real estate legally described as: See attached Exhibit "A" which is to be developed into a subdivision to be known as Audubon Hills First Addition, Waterloo, Black Hawk County, Iowa ("Audubon Hills First"). and real estate to the west of Audubon Hills First being part of the preliminary plat for Audubon Hills and to be platted into further additions ("XL Colt Property"). WHEREAS, XL Colt wishes to grant an easement on XL Colt Property to City for the right to construct, maintain, and repair a sanitary sewer to serve Audubon Hills First. NOW THEREFORE IT IS HEREBY AGREED by and between the parties as follows: 1. Grant of Easement. XL Colt does hereby grant and convey to City the right to construct, maintain, and repair a sanitary sewer on XL Colt Property more particularly shown on the attached Exhibit "B" ("Easement Premises"). XL Colt agrees that all provisions of the Waterloo Code of Ordinances, including without limitation the Waterloo subdivision ordinance, relating to dedication of easements for sanitary sewerare applicable and binding on XL Colt. 2. Maintenance. XL Colt and any other party using Easement Premises shall maintain and be responsible for the cost of maintaining Easement Premises and such cost of maintenance shall include reconstruction when reasonably necessary. Notwithstanding the above provisions, either party causing damage to Easement Premises through negligence on the Page 285 of 418 part of that party themselves or others for them or their behalf shall be wholly responsible for any such damage resulting from any such negligence. Each party will take reasonable steps to restore the Easement Premises to its condition prior to the construction, repair, or maintenance of the sanitary sewer. 3. Indemnification. XL Colt agrees to defend, protect, indemnify and hold harmless City from and against all claims, demands, liens, costs, losses, expenses and liabilities of any kind, including attorney's fees, arising out of or resulting from or related to the construction or maintenance of the sanitary sewer on XL Colt Property. 4. Running of Benefit and Burdens. All the provisions of this Agreement, including the benefits and burdens, run with the land and are binding on and adhere to the benefit of the heirs, assigns, and successors of the parties. 5. Miscellaneous. (a) This Agreement shall be constructed, construed, and enforced in accordance with the laws of the State of Iowa. (b) This Agreement sets forth the entire understanding of the parties and no terms, conditions, or warranties other than those contained herein and no amendments thereto shall be valid unless made in writing and signed by the parties hereto. (c) The prevailing party in any legal action brought to enforce this Agreement shall be entitled to reasonable attorney fees and costs. Xl Colt Farms, LLC City of Waterloo, Iowa By: David Lederman Its: Manager ATTEST: Kelley Felchie, City Clerk By: Quentin M. Hart Its: Mayor STATE OF IOWA ) COUNTY OF BLACK HAWK ) ss. This record was acknowledged before me on this _ day of , 2017, by David Lederman, as Manager of XL Colt Farms, LLC. Notary Public Page 286 of 418 STATE OF IOWA COUNTY OF BLACK HAWK ) ) ss. This record was acknowledged before me on this day of , 2017, by Quentin M. Hart and Kelley Felchie, as Mayor and City Clerk, respectively, of the City of Waterloo, Iowa. Notary Public Page 287 of 418 Page 288 of 418 IP 1 i,i) BG. L 7 i GRADING PLAN 1 < I I , - ,,,,,, lm � SB 5 26'E SB6 33E s ♦S _..._,, Audubon Hills 01 Q - M 1 1� I. 'ntm 1 <05 3 E 0025•) First Addition NT 1 I- -- eri tt1' ' ��^� � res PHASE 1 WATERLOO, IOWA ' _.— ( 'FLITN - +-'I RE I DEV GRAPHIC SCALE lOIpMENT ' s�" IOWA lit 40r 20 40 •. '" .� i# ONE CALL / 6 cacao . q / ..- ' t 'yN+sau<".+if;s k � w GENERA NO, 1 _ x36) '•-- � - RER / ' . ".-.. ED TAIL D !�� , ..� RIVE �' �,.., ' -' � • < ' " _-• ' -""gym"" - / �' § � "�' -' » ' "} �,T- ® >+ r° � r' IT SHALL OE ME RE6PONs a urr a ME ca+mAcroft ,o PRorEcr N.L. PwsnNc ' ANY INE CON AND OR SH 6_ ARIFNOLL NG NOT SHOWN ON IES PRIOR O CO STR CTI O. ExISTING 15` AND NOTIFY 1NEEN(7NEFR F ANY CONNCi6 N,IHTTHE ORAMNG6 OCCURANY TO ELONUSES AND/OR P ED STREETS CAUSED BY TRENCHING RR LIPERAASBEREPAIREDAMECONTRACTOR'S PEN6E. AND GRADING EXISTING UTILITY LOCATIONS HONTHEE ORAvONGS ARE APROMA � . t a Y HY NIS %FUTURE D O P J,' MEN p Li) •I P. 11 4 ..- 1 �, N ' '>t x(fi,h�, S / j 1 , Yr F- < :. ss �.QT Nq+)3 � �v £ S r AOre�; > t,. co O '- 1 t i yF 1Ya jx.�. `£ J� �'. r•� Fi � i` I" � �, 4 ,a '£ +;:..t 1Y i \ / l / , z a', r �,._. �' {� p /. 5* yy,., n"'A/ x' jl. d b ;fi i. y r s T"`tY7 a ! ¢�✓ }�,az5ds v 9Mv'<61q,SY Y... 1+'•IA y N 4l� ��' __J aura 91.41' x �� 43 x4b fl N NM U ,� ✓S>TNO l'G r I <TI' d > vv 4 £ Pt'Y r'` �` , i N �. +�5 h �' ) X,i` r-, 4 4 +y k,i7 r�1 AwK6 ,� R` ✓t � r LEGEND a 7� mm..a _.— 40, u,.c ti .0 p0..w a mv.c na /'�,✓ ...®m.A. C p:e.. at s09' 02' 2S'V 9 > 39000' <S09 24 40 o, 00 •� Street Light R t{ sO 0.90 " '" °^'•�.� n. a,v on' ' -- TOWNSEND <) I r " ' f t, P l E i-,--- �.•.•�-.��•.• ............ ATE TE PROJH,T: 12-17-2015 Lederman DRAWN BY: CHECKED BY: REVISIONS: Grading Plan Audubon Hills First Addition Waterloo, Iowa 425 2nd Street, SE #900 Cedar Rapids, IA 52401 Ph: (319) 363-8199 ET NO R CT NO. DESCRIPTION DATE L t 386.4236 13as42 .' 2224 .as. ,am Str m "' _.. .�,P'r. As ft" DRAWING LOCATION ':1LedermanlWatedoo\Audubon First Add.dwg Page 288 of 418 LOT I MHO are JO JP O� pt' 6`11 kW].°ul"�1`°r"` r 613. 34' 28t (620. 08' 40'E) 6400' (60' POINT OF TERMINATION 30' SANITARY EASEMENT EASTERLY UNE 5*« ADDITION LOT POINT OF TERMINATION 50' SANITARY EASEMENT PLAT OF SURVEY SANITARY SEWER EASEMENTS PART OF THE NORTHWEST QUARTER OF SECTION 8, TOWNSHIP 88 NORTH, RANGE 13 WEST OF THE 5TH PRINCIPAL MERIDIAN, BLACKHAWK COUNTY, IOWA. MHO s4 MYR ao/ MIEN CAP %TM T THE IE COMER / 50' SANITARY / / SEWER EASEMENT l Y�a 1 / / 7 / P.O.B. i/ 0 50' SANITARY T THE SE 6 4. , S 100 0 100 Oiasd ( IN FEET ) 1" = 100' (11x17) LEGEND: DEED DIMENSION = (0.00') FIELD DIMENSION = 0.00' MONUMENTS FOUND: AS NOTED = MONUMENTS SET: #5 REBAR W/ YELLOW CAP #23503 = 0 BOUNDARY LINE _ EASEMENT LINE = CENTER LINE= 30' SANITARY SEWER EASEMENT -- I _es_ ___________—_____ P.O.B. 400,pry"�9'Y- 30' SANITARY __ EASEMENT PARCEL #88813-08-176-005 U.S. HIGHWAY#20 DUN LINE U.S. 01/1' 20 PARCEL #88813-08-176-005 • LOT I DESCRIPTION: A STRIP OF LAND BEING 30 FEET WIDE TO BE USED FOR SANITARY SEWER PURPOSES, THE CENTERLINE OF WHICH IS EXTENDED WESTERLY AND IS DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF LOT 1 IN AUDUBON PARK FIFTH ADDITION TO THE CITY OF WATERLOO, IOWA; THENCE SOUTH 77°44'43" EAST ALONG THE NORTH LINE OF SAID LOT 1, A DISTANCE OF 224.92 FEET TO THE NORTHEAST CORNER OF SAID LOT 1: THENCE NORTH 16°41'20" EAST, A DISTANCE OF 87.88 FEET: THENCE SOUTH 82°24'20" EAST, A DISTANCE OF 367.83 FEET; THENCE NORTH 0"15'57" WEST, A DISTANCE OF 153.95 FEET TO THE POINT OF BEGINNING OF THE TRACT OF LAND HEREINAF 1 ER DESCRIBED; THENCE NORTH 82°24'20" WEST, A DISTANCE OF 370.88 FEET; THENCE NORTH 85°34'29" WEST, A DISTANCE OF 400.00 FEET; THENCE NORTH 81°12'22" WEST, A DISTANCE OF 182.62 FEET; THENCE NORTH 70°20'57" WEST, A DISTANCE OF 239.96 FEET TO A POINT ON THE EASTERLY LINE OF AUDUBON PARK 6th ADDITION, SAID POINT ALSO BEING THE POINT OF TERMINATION; THE SIDELINES OF SAID STRIP ARE TO BE SHORTENED OR LENGTHENED TO TERMINATE AT THE EASTERLY AND WESTERLY ENDS THEREOF. CONTAINING 0.822 ACRES OR 35,804 SQUARE FEET, MORE OR LESS. AND A STRIP OF LAND BEING 50 FEET WIDE TO BE USED FOR SANITARY SEWER PURPOSES, THE CENTERLINE OF WHICH IS EXTENDED NORTHERLY AND IS DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST CORNER OF LOT 1 IN AUDUBON PARK SIXTH ADDITION TO THE CITY OF WATERLOO, IOWA; THENCE SOUTH 19'34'28" EAST ALONG THE EASTERLY LINE OF SAID AUDUBON PARK SIXTH ADDITION, A DISTANCE OF 30.00 FEET; THENCE SOUTH 70°20'57" EAST, A DISTANCE OF 100.00 FEET TO THE POINT OF BEGINNING OF THE TRACT OF LAND HEREINAFTER DESCRIBED; THENCE NORTH 19°45'21" EAST, A DISTANCE OF 216.43 FEET TO A POINT ON THE SOUTHERLY RIGHT OF WAY LINE OF US HIGHWAY 20, SAID POINT ALSO BEING THE POINT OF TERMINATION; THE SIDELINES OF SAID STRIP ARE TO BE SHORTENED OR LENGTHENED TO TERMINATE AT THE NORTHERLY AND SOUTHERLY ENDS THEREOF. CONTAINING 0.248 ACRES OR 10,822 SQUARE FEET, MORE OR LESS. 1 I Impbt, 1 hvebl earl* that 166 lead — d°e®mt w• prepared W VSD 9 Pam m uel&.iat°1� anh2 6 ..44i.:d ow. = 3loam D. o= ! t RICHMOND �ar =ma D. mown 2a503 \"wlaw 11aPm D®bm.M.1. 4 0' hems * e i O01 91. PMl '* lOWP* �'emebsta mreM htw rek i TOWNSEND , DATE TE PROJECT NO: 01/24/17 LEDERMAN—SAN )864236 386 X134_ DRAWN BY: CHECKED BY: MDR CRT DRAWING LOCATION S: \LEDERMAN\SANITARY EASEMENT.DWG REVISIONS: NO. DESCRIPTION DATE PROJECT SANITARY SEWER EASEMENT AUDUBON HILLS FIRST ADDITION WATERLOO, IOWA OWNER %L COLT FARMS 425 2nd STREET. SE /900 CEDAR RAPIDS. M52401 SNFFT N0 1 OF 1 Page 289 of 418 CITY OF WATERLOO, IOWA WATERLOO ENGINEERING DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4312 Fax (319) 291-4262 City Engineer • email: city.engineer@waterloo-ia.org January 31, 2017 9131 9641 Aric Schroeder, City Planner Planning, Programming & Zoning Commission Waterloo City Hall Waterloo, IA 50703 RE: FINAL PLAT AUDUBON HILLS FIRST ADDITION Dear Aric: This final plat has been reviewed, and it has been determined that it meets the requirements of the applicable portions of Section 3, 4 and 5 of Ordinance 2997, Subdivision Ordinance. It is recommended that this final plat be approved. ennis". Gertz,„ P. Assistant City Engineer CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 290 of 418 REQUEST: APPLICANT(S): GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD: VEHICULAR & PEDESTRIAN TRAFFIC: RELATIONSHIP TO RECREATIONAL TRAIL PLAN AND COMPLETE STREETS POLICY ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: BUFFERS REQUIRED/ NEEDED: DRAINAGE: DEVELOPMENT HISTORY: FLOODPLAIN: Audubon Hills First Addition January 10, 2017 Request by XL Colt Farms for the 14 -lot final plat of Audubon Hills First Addition, zoned "R-1" One and Two Family Residence District. XL Colt Farms, 425 2na Street, SE #900, Cedar Rapids, Iowa 52401 This request would create 14 Tots for residential development ranging in size from 13498 SF to 27007 SF. The request would not appear to have a negative impact on the area. The development would appear to be compatible with surrounding residential development. The request would not appear to have a negative impact on traffic conditions. Vehicles would access the Tots from Blue Wing Drive, all roads are classified as local streets and West Shaulis Road is the nearest minor arterial. There is a recreational trail located on the north side of West Shaulis Road. Sidewalks will be installed per the deed of dedication to meet the subdivision ordinance. The requirement is consistent with the City's Complete Streets Policy. The site is zoned "R-1" Residence District and has been since the April 11, 2016 adoption of Ordinance No. 5348 when it was rezoned from A-1 Agricultural District. North- Highway 20 and vacant development zoned "R -4,R -P" Planned Multiple Residence District. East- Agricultural zoned "A-1" Agricultural District South- Single Family Residences zoned "R-1" One and Two Family Residence District West- Single Family Residences zoned "R-1" One and Two Family Residence District The request would not require any buffering by ordinance standards. The lots would be required to meet residential standards for drainage. The plat shows Outlot A being reserved for drainage and detention purposes. Single-family homes to the south were built in the early to mid - 1990's and the single-family homes to the west were built from 2013 to 2016. The 14 lots are not within a regulatory floodplain as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 19013CO284F, dated July 18, 2011. Page 1 of 3 Page 291 of 418 PUBLIC/OPEN SPACES/SCHOOLS UTILITIES: WATER, SANITARY SEWER, STORM SEWER. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: STAFF ANALYSIS — SUBDIVISION ORDINANCE: Audubon Hills First Addition January 10, 2017 There are no public schools in close proximity to the site. The site in question is adjacent to Lot 1 of Audubon Park 5th Addition, which was set aside for park space. Prairie Grove Park is located approximately 1 mile to the southwest. The Final plat shows a 30' building line and 10' utility easement in the front of all proposed Tots. All services will be extended to serve the lot. The Future Land Use Map designates the area in question as Low Density Residential. This request would be in compliance with such designation. The site is located within the Primary Growth Area as designated on the Growth Area Map within the Comprehensive Plan. The Final Plat consists of 14 Tots, containing approximately 7.087 acres of land, which is located north of Dakota Drive. Streets shown as Blue Wing Drive and Hawk Place will be dedicated to street use upon approval of the final plat. A 30' building line is shown on the front of each lot, which is the minimum setback for the "R-1" Residence District, and a 30' building line is shown on the long dimension street frontage on corner Tots which exceeds minimum, but is consistent with adjoining subdivisions. Access to future development is shown via Red Tail Drive. A retention pond for detention and drainage is located in Outlot A on the final plat. Staff would note that the Preliminary Plat for Audubon Hills First Addition was approved by the Planning and Zoning Commission on May 3rd, 2016 and approved by City Council on June 13, 2016. During tech review several questions came up including engineering rejecting Hawk as a street name, noting that a drainage plan will need to be submitted, where the development was planning to hook up to utilities, need to approve an easement for sewer to extend to future developments to the east, location of clustered mail boxes, the measurements on the site plan, and the need to submit a certificate of survey, contract and waiver, before request can be forwarded to city council. The Subdivision Ordinance requires that Final Plat submissions include such criteria as boundaries of property, easements and right-of-way widths. The applicant has submitted all information. The Final Plat shows platted building lines, property lines with dimensions, easements and right-of-way widths. The Deed of Dedication appears to be similar to the surrounding Page 2 of 3 Page 292 of 418 STAFF RECOMMENDATION: January 10, 2017 subdivision Deed of Dedications. Therefore, staff recommends that the request for the Final Plat of Audubon Hills First Addition be approved for the following reasons: 1. The plat is in accordance with the Subdivision Ordinance 2. The plat is in accordance with the Comprehensive Plan and Future Land Use Map, which classify this area as residential. And subject to the following conditions: 1. That the plat is updated and additional documents are submitted as required by staff before the request is sent to city council Audubon Hills First Addition Page 3 of 3 Page 293 of 418 CONTRACT This Agreement entered into this day of , 2017, by the City of Waterloo, Iowa, hereinafter referred to as First Party and XL Colt Farms, LLC, hereinafter referred to as Second Party. THAT WHEREAS, the Second Party has filed with the City Planning, Programming, and Zoning Commission of the City of Waterloo, Iowa, a final plat which must be approved by the City Council of Waterloo, Iowa, and WHEREAS, said addition is to be known as Audubon Hills First Addition, Waterloo, Iowa, and WHEREAS, it is the desire of the City Council of the City of Waterloo, Iowa, that sanitary sewers, storm sewers, curb and gutter, street paving and concrete sidewalks be installed throughout said addition and that the streets in said addition be brought to grade acceptable to the Council of the City of Waterloo, Iowa, and that all work above referred to be done under the supervision and direction of a civil engineer registered in the State of Iowa, and WHEREAS, Second Party is unable to complete the installation of said above referred to improvements and the grading of the streets in said addition at this time and desire, in lieu of completion of said improvements to enter into this Agreement with the City of Waterloo, Iowa, providing for the completion of said improvements within a fixed period of time. NOW THEREFORE, it is agreed as follows: that in consideration of the approval by the City Council of the City of Waterloo, Iowa, of the above-described final plat, Second Party at its sole expense, agrees to bring the streets in said addition to such grade as is now or shall hereafter be established by the City Council and the City Engineer of Waterloo, Iowa, and to install and construct throughout said addition the sanitary sewers, stone sewers, curb and gutter, street paving and concrete sidewalks, all in accordance with the preliminary plat, heretofore filed with the City Planning, Programming, and Zoning Commission and with the City Clerk of Waterloo, Iowa, and it is further agreed that the actual construction of said improvements shall be done in the manner provided by law and in accordance with City Ordinances pertaining thereto and under the supervision of a civil engineer registered in the State of Iowa. IT IS FURTHER AGREED, that concurrently with the execution of this Contract Second Party has executed and caused to be filed with the City of Waterloo, Iowa, his request for sanitary sewer, stone sewer, curb and gutter, street paving and sidewalk construction Petition and Waiver of Notice, Hearing and Assessments thereon for the sole purpose of allowing the City of Waterloo to proceed to construct the said public improvements and assess the costs thereof against the benefited property of the addition in the event that the Second Party fails to comply with the provisions of this Contract. IT IS FURTHER AGREED, that said improvements shall be completed no later than the day of , 2017, and the City of Waterloo is hereby specifically authorized to proceed to have any improvement covered by this Agreement completed any time after said date. WITNESS our signatures hereto this day of , 2017. SECOND PARTY FIRST PARTY XL Colt Farms, LLC CITY OF WATERLOO, IOWA By: David Lederman Its: Manager By: Quentin Hart Its: Mayor ATTEST: City Clerk Page 294 of 418 Page 295 of 418 PETITION AND WAIVER THIS AGREEMENT made and entered into by and between the City of Waterloo, Iowa, hereinafter called the City, and the undersigned property owners in said City, hereinafter called the Property Owners, WITNESSETH: WHEREAS, each of the Property Owners is respectively the owner of the tracts of real estate set opposite their names; and, WHEREAS, the City proposes to construct improvements in said City; and WHEREAS, the undersigned Property Owners desire that the improvements be constructed to benefit their respective properties hereinafter described opposite their names, the general description and location of said improvements being as follows: See attached Exhibit "A" The properties to be assessed are described as follows: See attached Exhibit "B" NOW, THEREFORE, BE IT AGREED AMONG THE PARTIES HERETO AS FOLLOWS: As soon as practicable the City shall have the right to cause said above described improvements to be constructed in accordance with in all respects, with such plans and specifications for the above described improvements as it shall deem appropriate. The construction of said improvements shall be under the supervision of a civil engineer registered in the State of Iowa. For the purpose hereinbefore set out, the City may elect to enter into contract for the construction of said improvements as a part of any contract for a public improvement project made pursuant to advertisement for bids done prior to the receipt of this instrument by the Council, if authorized by Section 384.41(2) of the City Code of Iowa. In consideration of the construction of the said improvement, the undersigned Property Owners hereby waive the Resolution of Necessity and publication of Notice thereof, the Resolution ordering the work, the advertisement for bids, and the publication of Notice thereof, and all other legal formalities of whatsoever kind or character required by the laws of Iowa to be observed by cities in the construction of said improvements where the expense of such improvements is to be assessed against the abutting or adjacent property. The undersigned Property Owners each and all hereby expressly waive each and every question of jurisdiction, the intention of the Property Owners being to authorize and direct said City to construct the said improvement without any of the formalities or legal proceedings required of cities by the statutes of Iowa in constructing like improvements. The express intention of each of the undersigned Property Owners being that said above described improvements shall be constructed as aforesaid as if each and every legal requirement pertaining thereto was fully and faithfully observed and performed. It is further agreed that said City may make a contract for construction of the above described improvements, as herein provided and that when said improvements have been constructed in accordance with the plans and specifications for the said improvements, to be adopted by the council, that said city by and through its Council may make assessments against the properties of the undersigned Property Owners for the entire cost of the construction of said improvements, including the cost of engineering, supervision, and preparation of assessment schedule, and that said assessments so made shall be a lien upon the properties hereinafter described of the undersigned Property Owners, and each of the undersigned Property Owners hereby agrees to pay the amount which is thus assessed against his property, and said assessment shall have the same legal force and effect as if all the legal formalities provided by law in such cases had been fully and faithfully performed and observed. Each of the undersigned Property Owners hereby expressly waive every objection to said assessment. Said assessment shall be paid by the undersigned Property Owners within the time provided by the laws of Iowa for the payment of special assessments for such improvements. Petition and Waiver Page 1 of 3 Page 296 of 418 The amount and proportion of the cost of said improvements, to be paid by the several Property Owners, shall be ascertained and determined by the Engineers and by them reported to the City Council which shall make such changes or alterations in said assessment as should be made and when said assessments are finally passed by the Council and by it levied, they shall constitute the assessments against the said properties in all respects and with all the effect that they would have pertaining to public improvements to be paid for by special assessments, had been fully observed. Said assessments shall be paid by the undersigned Property Owners within the time provided by law for the payment of special assessments for such improvements, and improvement bonds may be issued by the City payable out of said assessments. Said Property Owners hereby authorize the Council of the City of Waterloo, Iowa, to pass any Resolution requisite or necessary to order and secure said improvements, to provide for the construction of the same and to make the assessments herein provided for, without further notice to said Property Owners, or any of them, and any such Resolution may contain recitals that said improvements are ordered or made by the Council without petition of property owners, without in any way qualifying this petition or releasing the Property Owners from their obligation to pay the assessments levied against their property for the cost of said improvements. Each Property Owner warrants that his real estate described below is free and clear of all liens and encumbrances other than for ordinary taxes, except for such liens as are held by lienholders hereinafter listed and designated as signers of this Petition and Waiver. Each Property Owner further agrees to subordinate the sale of any part of his said property to the terms of this Petition and Waiver, and, upon failure to do so, to pay the full amount of the assessment on demand. Each lienholder designated below, by execution of this Petition and Waiver, agrees and consents that his lien or liens shall be subordinated to the lien of the assessments levied pursuant hereto. Property Owners agree that this Petition and Waiver shall be effective and binding from and after the approval hereof by resolution of the City Council. 2017. IN WITNESS WHEREOF, we have hereunto affixed our signature this day of XL Colt Farms, LLC By: David Lederman Its: Manager Farmers State Bank By: Its: Petition and Waiver Page 2 of 3 Page 297 of 418 STATE OF IOWA ) SS BLACK HAWK COUNTY) On this day of , 2017, before me, , a Notary Public, in and for the County of Black Hawk, State of Iowa, personally appeared David Lederman, as Manager of XL Colt Farms, LLC. STATE OF IOWA ) SS BLACK HAWK COUNTY) NOTARY PUBLIC IN AND FOR BLACK HAWK COUNTY, IOWA. On this day of , 2017, before me, , a Notary Public, in and for the County of Black Hawk, State of Iowa, personally appeared , as of Farmers State Bank. NOTARY PUBLIC IN AND FOR BLACK HAWK COUNTY, IOWA. Petition and Waiver Page 3 of 3 Page 298 of 418 OWNER'S STATEMENT AND DEED OF DEDICATION FOR AUDUBON HILLS FIRST ADDITION TO THE CITY OF WATERLOO, IOWA KNOW ALL MEN BY THESE PRESENTS: That XL Colt Farms, LLC. (owner and developer "Developer"), being desirous of setting and platting into lots and streets the land described in the attached Certificate of Survey by Michael E. Richmond, dated the day of , 2017, does by these presents designate and set apart the aforesaid premises as a subdivision of the City of Waterloo, Iowa, the same to be known as AUDUBON HILLS FIRST ADDITION to the City of Waterloo, Iowa, hereinafter "Development", all of which is with the free consent and desire of the undersigned, and the undersigned does hereby designate and set apart for public use the streets and avenues as shown upon the attached plat, and set apart for the City of Waterloo, Iowa, the easements shown on the attached plat. DEDICATION OF STREETS AND EASEMENTS Developer hereby grants and conveys to the City of Waterloo, Iowa, for public use the streets shown on the attached plat. Said streets will be constructed at a width of twenty-eight (28) feet. Developer hereby grants and conveys to the City of Waterloo, Iowa, its successors and assigns, and to any private corporation, firm, or person furnishing utilities for the transmission and/or distribution of water, sanitary sewer, storm sewer, drain tile, surface drainage, gas, electricity, communication service or cable television, perpetual easements for the construction, erection, laying, building, and maintenance of said services over, across, on and/or under Development as shown on the attached plat. There shall be no buildings or other unreasonable obstructions upon or under the lot covered by these easements, so that access is available for any equipment and/or persons necessary for the construction, reconstruction, or maintenance of said utilities and/or drainage ways. RESTRICTIVE COVENANTS Be it also known that Developer does hereby covenant and agree for itself and its successors and assigns that each and all of the lots in Development shall be and the same are hereby made subject to the following restrictions upon their use and occupancy as fully and effectively, to all intents and purposes, as if the same were contained and set forth in each deed of conveyance or mortgage that the undersigned, or its successors in interest, may hereafter make for any of the said lots and that such restrictions shall run with the land and with each individual lot thereof for the length of time and in the particulars hereafter stated, to wit: 1. The development of the Development shall be in accordance with the R-1 One and Two Family Residence District Zoning classification set forth in the Waterloo Zoning Ordinance. T:\Wpdocs\REALEST\x-colt fauns\Phase I\DEED OF DEDICATION starting from east.docx Page 1 Page 299 of 418 2. Any dwelling that is erected on any lot shall have a minimum setback as shown upon the attached plat. These setbacks shall apply to the main building structure, as well as any attached decks, porches, or sunrooms. In addition, no fence, dwelling, or other structure of any kind shall be placed in drainage easement areas, as the same are shown on the attached plat. Any and all drainage easements will be required to follow the "Stormwater Management Plan" and no building, fence structures, landscaping structures, private gardens or any other possible obstruction can be built in and over said drainage easements. All lot owners and/or contractors working on said lots will be responsible to maintain said easements to be free and clear of any physical obstruction(s), thus allowing the conveyance of overland storm water runoff as intended per "Stormwater Management Plan" on record with the City of Waterloo Engineer's Office. 3. All buildings erected on any lot in the Development shall be constructed in accordance with the building, plumbing, and electrical Codes of the City of Waterloo, Iowa. 4. Only one single family dwelling shall be permitted on any lots. No multi -family dwellings shall be permitted. No earth shelter home, or dome style home, will be allowed. The minimum square footage for a single family dwelling will be: A. 1,500 square feet for a single story B. Any two story house or one and one-half story house shall have a combined minimum square footage of 1,800 for the first and second floors. C. The above square footage area does not include cellars, basements, attics, garages, breezeways, porches, stoops, or other nonliving space. D. All dwellings shall have an attached double garage with a minimum of 600 square feet. No detached garage is allowed. 5. Lots in the Development may be split or divided in any fashion to provide for more lot area when added to an adjoining lot. No dwelling shall be built or maintained on any partial lot unless said partial lot is combined with adjoining lot or partial lot so that the resulting lot has no less frontage than the smaller of the next regular platted lot on either side. 6. No prefabricated, modular, and ICF homes will be allowed. The developer has the sole discretion to disallow any building system that does not produce a quality product in its opinion. The purpose of these requirements is to protect the Development from inexperienced owners and developers. No old or used buildings shall be moved onto any lot. 7. No building or structure not attached to the original dwelling shall be constructed upon any lot or combination of lots in the Development, except a gazebo like structure. Storage sheds or outbuildings are not permitted. 8. No trailer, basement, tent, shack, garage, barn, or shed erected in said Development shall at any time be used as a residence, temporarily or permanently, nor shall any residence of a temporary nature be permitted on any lot. 9. Occupancy of any dwelling in the Development will not be allowed until the exterior and interior are substantially complete and an occupancy permit has been issued by the City of Waterloo. 10. The owner of each lot, vacant or improved, shall keep said lot free or weeds and debris. T:\Wpdocs\REALEST\x-colt fauns\Phase I\DEED OF DEDICATION starting from east.docx Page 2 Page 300 of 418 11. No residence shall be used as a place of business, except an in-home office as permitted by the City of Waterloo Zoning Ordinance. Permanent business signs of any kind will not be allowed in the Development. 12. No obvious or offensive trade or activity shall be carried on upon any lot, nor shall anything be done thereon which may be or become an annoyance or nuisance to the Development. 13. It is agreed by all parties building in the Development that the improved lot will be sodded, seeded, or a combination of both on the entire lot. The owner shall apply adequate water to maintain a healthy lawn. Additional plantings and landscaping are encouraged to be installed and maintained on the lots as weather and seasonal constraints allow. Silt fence or runoff deterrent must be installed until soil is stabilized by sod or established seed growth. All down stream intakes shall be protected from eroding soils entering them. No shrubs or trees shall be planted so as to infringe upon adjoining property lines based on maximum expected growth and shall be maintained so as not to infringe. 14. The developer, or a committee appointed by the developer, must approve all buildings, fences, and landscaping plans. 15. No recreation vehicles, motor homes, trailers of any kind, campers, boats, trucks, buses, RVs, or garden tractors will be allowed to be parked outside a dwelling or on the street for a period exceeding 48 hours. After said time, such vehicles must be removed from the Development or completely stored within the garage of the dwelling. 16. No radio wave producing equipment shall be used that interferes with other property owners. All TV, radio or other antennas, towers, and dishes must be installed and enclosed in an attic or garage, except that satellite dishes no larger than 24" in diameter will be allowed, but must not be visible from the street. 17. All electrical transmission lines and service entrances, all telephone lines and services therefor, all cable TV/fiber optic cable and service therefor, and all other utilities of whatever kind or nature, shall be installed underground on all lots in said Development. 18. No animals, livestock, or poultry of any kind shall be kept on any lots, except that dogs, cats, or other household pets, may be kept, not exceeding two in number, provided they are not kept for commercial purposes. No pets of any kind will be allowed in any fenced -in areas of the Development green space not owned by individual lot owners. Such animals shall be kept under control so as not to constitute a public nuisance and must be kept in compliance with applicable zoning laws and regulations of the City of Waterloo, Black Hawk County, Iowa. 19. Any footing drain tiles or sump pump systems installed in conjunction with the construction of a residence shall be connected to sub -drain tile and shall not be expelled into any sanitary sewer system, onto the street or surface of the property. 20. The owner and/or occupant of each lot shall jointly and severally be responsible to keep in good order or to maintain the area between the curbline and the property line abutting their property including keeping said area free of holes, pitfalls, stumps of trees, fences, brick, stone, cement, stakes, posts or rods to which a metal, plastic or similar receptacle designed to hold newspapers are affixed, private irrigation or sprinkler systems, retaining walls, landscaping brick, block, stone, timber or other similar material, or any other similar obstructions. All mailboxes shall be clustered or grouped for the units, and individual mailboxes shall not be placed between the curb line and the property line abutting the lots T:\Wpdocs\REALEST\x-colt fauns\Phase I\DEED OF DEDICATION starting from east.docx Page 3 Page 301 of 418 21. No bus, semi -tractor, trailer or truck of any kind, except which is commonly described as a "pickup truck", shall be kept or parked on any lot or street in Development; provided however, that this prohibition shall not apply to such vehicles driven in the Development in pursuit of any in conducting their usual business. 22. No old or used building shall be moved upon any lot in Development for any purpose. 23. No dog compound, enclosure, shelter, storage outbuilding, playhouse, or wood pile for firewood shall be constructed, used, or maintained within ten feet of any lot line nor shall they exceed eight feet in height on any lot. 24. No above ground swimming pools shall be erected in Development. 25. Upon sale of a lot, the owner shall take responsibility for any erosion control issues, certifications and/or requirements of the Iowa Department of Natural Resources. 26. A Portland Cement concrete sidewalk and a hard surfaced driveway approach shall be installed during or immediately after the construction of any improvement on a lot in the Development, but before issuance of an Occupancy Permit from the City of Waterloo, Iowa, or only sidewalk construction within five (5) years of the transfer of said lot from the Developer to a lot owner, whichever is earlier. Said sidewalk shall be constructed across the full length of all street frontages of the lot, and extend to match the end of existing sidewalk(s) on adjoining lots where sidewalk exists. Said sidewalk shall also be required to be constructed across all street frontages of two (2) or more adjoining lots, or portions thereof, when any lot owner has acquired said two (2) or more adjoining lots, or portions thereof, upon construction upon one (1) or more lots, or portions thereof, all as required by the City of Waterloo, Iowa. Construction of handicap access ramps at the intersections shall be the responsibility of the Developer or adjacent lot owner. No black top shall be permitted to be used for sidewalks or driveways. 27. Each person or entity who is a record owner of a lot in the Development shall be a member of a Homeowners Association known as the Audubon Hills First Addition Homeowners Association. A record owner shall not be construed to include a person or entity who holds an interest merely as security for the performance of an obligation. Each lot owner shall be a member of the Homeowners Association, and there shall be one vote per lot. Membership in the Homeowners Association shall be appurtenant to and may not be separated from ownership of any lot. Ownership of such lot shall be the sole qualification of membership in the Homeowners Association. The purpose of the Homeowners Association shall be to own and maintain the detention areas, maintain any monument signage for Development and green spaces, and perform functions as may be set forth in the Articles of Incorporation and Bylaws of the Homeowners Association. Developer shall perform the actual maintenance duties of the green space, until, at the discretion of Developer, the maintenance is turned over to the Homeowners Association. The Developer shall file Articles of Incorporation and adopt Bylaws of the Homeowners Association on or before the date on which the City of Waterloo, Iowa has accepted all public improvements and right-of-way pursuant to this Plat. The Homeowners Association shall have authority to establish annual fees for membership in the Homeowners Association, and shall have authority to adjust the annual membership fees as it deems appropriate to carry out maintenance duties described in this paragraph. Each lot owner shall pay such annual fee to the Homeowners Association to fund the activities of the Homeowners Association. All such membership fees which are unpaid shall be assessed as a lien against the individual lots, in the manner and as provided for in the Articles of Incorporation or Bylaws of the Homeowners Association. Developer will not be responsible to pay any association fees on unsold lots. T:\Wpdocs\REALEST\x-colt fauns\Phase I\DEED OF DEDICATION starting from east.docx Page 4 Page 302 of 418 28. Outlot "A" shall be used for stormwater overflow detention. 29. Tract A shall be deeded to the City of Waterloo, Iowa and used for road and related purposes. 30. The undersigned and all persons and entities hereafter acquiring any right, title, or interest in any of the lots in said Development shall be taken and held to have agreed and covenanted with the owners of all other lots in this Development and with the respective successors and assigns of all of the rest of such other lots to conform to and observe all of the foregoing covenants, restrictions, and stipulations as to the construction of building thereon, for a period of 21 years from the date of filing of said plat, and this deed of dedication for record. Within the period of 21 years and in accordance with Iowa Code § 614.24 and § 614.25 or their successor provisions, these covenants, restrictions, and stipulations may be extended for an additional period of 21 years upon compliance with § 614.24 and § 614.25 of the Code of Iowa. In the event an extension of the covenants, restrictions, and stipulations is not filed within the period of 21 years or successive 21 - year periods, then the covenants, restrictions, and stipulations contained herein shall terminate at the end of the existing period of 21 years. 31. Invalidation of any of these covenants by judgment, decree, or court order, shall in no way affect any of the other provisions of this dedication and such other provisions shall remain in full force and effect. 32. If the parties hereto, or any of them, or their heirs or assigns shall violate or attempt to violate any of the covenants or restrictions here, it shall be lawful for any other person owning property in said addition to prosecute any proceedings at law or in equity against the person or persons violating or attempting to violate any such covenants or restrictions, and for the purpose of preventing such acts or recovering damages for such violations or both, and for costs and reasonable attorney fees as determined by the court. 33. In an effort to minimize damage to adjacent properties and down stream water systems, each owner is required to comply with Association requirements in regard to construction yard waste and storm water runoff. PUBLIC IMPROVEMENTS REQUIRED IN PLAT Developer agrees: A. That the streets shown in the Development, as shown on the attached plat, will be brought to City grade and that the streets will be twenty-eight (28) feet, back of curb to back of curb, with approved hard surface pavement in accordance with City of Waterloo Standard Specifications. B. The undersigned shall provide sanitary sewers for each lot, together with all necessary manholes and sewer service line, to all lots in the Development. C. The underground utilities as required by the City of Waterloo Subdivision Ordinance, or as agreed upon with the City of Waterloo, shall be installed. D. That City water will be provided for each lot as required by the W T:\Wpdocs\REALEST\x-colt fauns\Phase I\DEED OF DEDICATION starting from east.docx Page 5 Page 303 of 418 aterloo Water Works. E. The municipal fire hydrants will be provided as required by the Waterloo Water Works. F. That storm sewer will be provided, along with subdrain tile along paving, as required by the City Engineer. G. That a 4 -foot -wide concrete sidewalk 4 inches thick will be installed on any unsold lots, within 5 years after the date the plat is filed in the Office of the Recorder of Black Hawk County, Iowa, and the sidewalk shall be across the full width of the lot, and on comer lots, also across the parking and full length of the lot. That handicap ramps will be provided as required by law. In the event that the City is required to construct the sidewalk as permitted in paragraph H, a lien or liens may only be imposed against the lot or lots which require city construction and no other in the Development. H. That the work and improvements called for herein shall be in accordance with City specifications under the supervision of the City Engineer. In the event that the undersigned, its grantees and assigns fail to complete work and improvements called for herein within one year from the date of the acceptance of said final plat by the City of Waterloo, Iowa, except as provided in Paragraph G, the City may then make the improvements and assess the costs of the same to the respective lots, and the undersigned agree that said assessments so levied shall be a lien on the respective lots with the same force and effect as though all legal provisions pertaining to the levy of such special assessment shave been observed, and further authorize the City Clerk to certify such assessments to the County Auditor as assessments to be paid in installments as provided by law. The owners, for themselves, their successors, grantees and assigns, waive all statutory requirements of notice of time and place of hearing and waive all statutory protections and limitations as to cost and assessments and agree that the City may install said improvements and assess the total costs thereof against the lots. I. Developer shall construct and install all required public improvements within the subdivision plat, to conform with approved construction plans which meet the specifications of the City of Waterloo, Iowa. Such required public improvements shall meet the following requirements: i. Shall be constructed and installed in a good and workmanlike manner; ii. Shall be free of defects in workmanship or materials; iii. Shall be free of any conditions that could result in structural or other failure of said improvements; iv. Shall be constructed and installed in accordance with the design standards and technical standards established for such public improvements by the City and by Waterloo Utilities; v. Shall be constructed and installed in strict compliance with the minimum acceptable specifications for the construction of public improvements set forth in the Waterloo Code of Ordinances, including without limitation, Chapter 24, Subdivisions, and as such specifications shall be recommended for approval by the City Engineer from time to time, and approved by the city council. T:\Wpdocs\REALEST\x-colt fauns\Phase I\DEED OF DEDICATION starting from east.docx Page 6 Page 304 of 418 The Developer's construction plans are now on file in the Office of the City Engineer. IN WITNESS WHEREOF, this instrument has been signed this day of , 2016. XL Colt Farms, LLC B y :David Lederman, Manager STATE OF IOWA ) COUNTY OF BLACK HAWK )ss. This record was acknowledged before me on this day of 2016, by David Lederman, as Manager of XL Colt Farms, LLC. Notary Public T:\Wpdocs\REALEST\x-colt fauns\Phase I\DEED OF DEDICATION starting from east.docx Page 7 Page 305 of 418 CERTIFICATE OF SURVEY I, MICHAEL D. RICHMOND, A LICENSED PROFESSIONAL LAND SURVEYOR IN THE STATE OF IOWA, DO HEREBY CERTIFY THAT I HAVE MADE A SURVEY OF WHAT IS TO BE KNOWN AS "AUDUBON HILL FIRST ADDITION", IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, STATE OF IOWA, WHICH IS LOCATED ON AND EMBRACES THE FOLLOWING DESCRIBED PREMISES. TO - WIT: PART OF THE NORTHWEST QUARTER OF SECTION 8, TOWNSHIP 88 NORTH, RANGE 13 WEST OF THE 5TH PRINCIPAL MERIDIAN, BLACKHAWK COUNTY, IOWA, MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING at the Northeast corner of Lot 1 in Audubon Park Fifth Addition to the City of Waterloo, Iowa, THENCE North 16°41'20" East, a distance of 87.88 feet; THENCE South 82°24'20" East, a distance of 367.83 feet; THENCE North 0°15'57" West, a distance of 325.47 feet to the South Right of Way line of Highway 20; THENCE South 85°54'26" East along said South Right of Way line, a distance of 18.68 feet; THENCE North 3°35'34" East along said South Right of Way line, a distance of 57.67 feet; THENCE South 86°50'26" East along said South Right of Way line, a distance of 192.08 feet; THENCE South 0°02'29" West, a distance of 797.60 feet to the northeast corner of Lot 17 of Audubon Park Fourth Addition; THENCE South 89°02'09" West along the north line of said Audubon Park Fourth Addition, a distance of 209.98 feet to the West Right of Way line of Blue Wing Drive; THENCE North 0°16'15" West along said West Right of Way line, a distance of 20.00 feet to the Northeast corner of Lot 18 of said Audubon Park Fourth Addition; THENCE South 89°02'25" West along the North line of said Audubon Park Fourth Addition, a distance of 390.00 feet to the southeast corner of Lot 1 of Audubon Park Fifth Addition; THENCE North 0°16'15" West along the East line of said Audubon Park Fifth Addition, a distance of 381.00 feet to the POINT OF BEGINNING; Containing 7.807 acres or 340,085.57 square feet, MORE OR LESS AND SUBJECT TO ALL EASEMENTS OF RECORD. I FURTHER CERTIFY THAT THE ACCOMPANYING PLAT IS A TRUE REPRESENTATION OF SUCH SURVEY AND IS MADE IN ACCORDANCE WITH MY FIELD NOTES THEREOF: THAT THE LOCATION OF STREETS, AVENUES AND LOTS AND THEIR REPRESENTATIVE NAMES, NUMBERS, WIDTHS, COURSES AND DIMENSIONS ARE TO BE AS SHOWN ON THE ACCOMPANYING PLAT; THAT SAID SURVEY AND PLAT CONTAIN AND SHOW ANY SURPLUSES AND/OR DEFICIENCIES FROM FORMER SURVEYS, AND THAT IRON STAKES SHALL BE SET AT ALL LOT CORNERS PRIOR TO ONE YEAR FROM THIS DATE. Page 306 of 418 CITY OF WATERLOO Council Communication Resolution approving the request by XL Colt Farms to dedicate a 30 foot and 50 foot wide permanent sanitary sewer easement, to allow for construction and future maintenance of a sanitary sewer line, generally located between Audubon Park Sixth Addition and Audubon Hills First Addition. City Council Meeting: 2/6/2017 Prepared: 2/1/2017 REVIEWERS: Department ATTACHMENTS: Description DI Exhibit a ..,c gi Des tion SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Reviewer Schroeder, -r LeA.nn A:n-nc Action Approved Approved Type Date 2/1/2017 4:48 PM 2/P20 "/ 6:33 PM Resolution approving the request by XL Colt Farms to dedicate a 30 foot and 50 foot wide permanent sanitary sewer easement, to allow for construction and future maintenance of a sanitary sewer line, generally located between Audubon Park Sixth Addition and Audubon Hills First Addition. Submitted By: Noel Anderson, Community Planning and Development Director Approval Transmitted herewith is a request by the City of Waterloo to accept a certain permanent easement agreement with XL Colt Farms for a sanitary sewer easement from east line Audubon Park Sixth Addition to the west line of Audubon Hills First Addition. Please see the attached permanent easement agreement, easement plat and legal description. N/A N/A Infrastructure N/A N/A Page 307 of 418 Legal Descriptions: See attached exhibit Page 308 of 418 0 0 Z 0 N eeW N 0.' 6 x Z1<i1 U u Ic oS DRAWING LOCATION S: \LEDERMAN\SANITARY EASEMENT.DWG Page 309 of 418 Prepared By: Eric W. Johnson, P.O. Box 178, Waterloo, IA 50704-0178 (319)234-1766 After Recording Return To: Eric W. Johnson, P.O. Box 178, Waterloo, IA 50704-0178 SANITARY SEWER EASEMENT AGREEMENT THIS SANITARY SEWER EASEMENT AGREEMENT is entered into by and between XL Colt Farms, LLC ("XL Colt") and the City of Waterloo, Iowa ("City"). WHEREAS, XL Colt is the owner of real estate legally described as: See attached Exhibit "A" which is to be developed into a subdivision to be known as Audubon Hills First Addition, Waterloo, Black Hawk County, Iowa ("Audubon Hills First"). and real estate to the west of Audubon Hills First being part of the preliminary plat for Audubon Hills and to be platted into further additions ("XL Colt Property"). WHEREAS, XL Colt wishes to grant an easement on XL Colt Property to City for the right to construct, maintain, and repair a sanitary sewer to serve Audubon Hills First. NOW THEREFORE IT IS HEREBY AGREED by and between the parties as follows: 1. Grant of Easement. XL Colt does hereby grant and convey to City the right to construct, maintain, and repair a sanitary sewer on XL Colt Property more particularly shown on the attached Exhibit "B" ("Easement Premises"). XL Colt agrees that all provisions of the Waterloo Code of Ordinances, including without limitation the Waterloo subdivision ordinance, relating to dedication of easements for sanitary sewerare applicable and binding on XL Colt. 2. Maintenance. XL Colt and any other party using Easement Premises shall maintain and be responsible for the cost of maintaining Easement Premises and such cost of maintenance shall include reconstruction when reasonably necessary. Notwithstanding the above provisions, either party causing damage to Easement Premises through negligence on the Page 310 of 418 part of that party themselves or others for them or their behalf shall be wholly responsible for any such damage resulting from any such negligence. Each party will take reasonable steps to restore the Easement Premises to its condition prior to the construction, repair, or maintenance of the sanitary sewer. 3. Indemnification. XL Colt agrees to defend, protect, indemnify and hold harmless City from and against all claims, demands, liens, costs, losses, expenses and liabilities of any kind, including attorney's fees, arising out of or resulting from or related to the construction or maintenance of the sanitary sewer on XL Colt Property. 4. Running of Benefit and Burdens. All the provisions of this Agreement, including the benefits and burdens, run with the land and are binding on and adhere to the benefit of the heirs, assigns, and successors of the parties. 5. Miscellaneous. (a) This Agreement shall be constructed, construed, and enforced in accordance with the laws of the State of Iowa. (b) This Agreement sets forth the entire understanding of the parties and no terms, conditions, or warranties other than those contained herein and no amendments thereto shall be valid unless made in writing and signed by the parties hereto. (c) The prevailing party in any legal action brought to enforce this Agreement shall be entitled to reasonable attorney fees and costs. XI Colt Farms, LLC City of Waterloo, Iowa By: David Lederman By: Quentin M. Hart Its: Manager Its: Mayor ATTEST: Kelley Felchie, City Clerk STATE OF IOWA ) COUNTY OF BLACK HAWK ) ss. This record was acknowledged before me on this _ day of , 2017, by David Lederman, as Manager of XL Colt Farms, LLC. Notary Public Page 311 of 418 STATE OF IOWA ) COUNTY OF BLACK HAWK ) ss. This record was acknowledged before me on this day of , 2017, by Quentin M. Hart and Kelley Felchie, as Mayor and City Clerk, respectively, of the City of Waterloo, Iowa. Notary Public Page 312 of 418 DESCRIPTION: A STRIP OF LAND BEING 30 FEET WIDE TO BE USED FOR SANITARY SEWER PURPOSES, THE CENTERLINE OF WHICH IS EXTENDED WESTERLY AND IS DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF LOT 1 IN AUDUBON PARK FIFTH ADDITION TO THE CITY OF WATERLOO, IOWA; THENCE SOUTH 77°44'43" EAST ALONG THE NORTH LINE OF SAID LOT 1, A DISTANCE OF 224.92 FEET TO THE NORTHEAST CORNER OF SAID LOT 1; THENCE NORTH 16°41'20" EAST, A DISTANCE OF 87.88 FEET; THENCE SOUTH 82°24'20" EAST, A DISTANCE OF 367.83 FEET; THENCE NORTH 0°15'57" WEST, A DISTANCE OF 153.95 FEET TO THE POINT OF BEGINNING OF THE TRACT OF LAND HEREINAFTER DESCRIBED; THENCE NORTH 82°24'20" WEST, A DISTANCE OF 370.88 FEET; THENCE NORTH 85°34'29" WEST, A DISTANCE OF 400.00 FEET; THENCE NORTH 81°12'22" WEST, A DISTANCE OF 182.62 FEET; THENCE NORTH 70°20'57" WEST, A DISTANCE OF 239.96 FEET TO A POINT ON THE EASTERLY LINE OF AUDUBON PARK 6th ADDITION, SAID POINT ALSO BEING THE POINT OF TERMINATION; THE SIDELINES OF SAID STRIP ARE TO BE SHORTENED OR LENGTHENED TO TERMINATE AT THE EASTERLY AND WESTERLY ENDS THEREOF. CONTAINING 0.822 ACRES OR 35,804 SQUARE FEET, MORE OR LESS. AND A STRIP OF LAND BEING 50 FEET WIDE TO BE USED FOR SANITARY SEWER PURPOSES, THE CENTERLINE OF WHICH IS EXTENDED NORTHERLY AND IS DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST CORNER OF LOT 1 IN AUDUBON PARK SIXTH ADDITION TO THE CITY OF WATERLOO, IOWA; THENCE SOUTH 19°34'28" EAST ALONG THE EASTERLY LINE OF SAID AUDUBON PARK SIXTH ADDITION, A DISTANCE OF 30.00 FEET; THENCE SOUTH 70°20'57" EAST, A DISTANCE OF 100.00 FEET TO THE POINT OF BEGINNING OF THE TRACT OF LAND HEREINAFTER DESCRIBED; THENCE NORTH 19°45'21" EAST, A DISTANCE OF 216.43 FEET TO A POINT ON THE SOUTHERLY RIGHT OF WAY LINE OF US HIGHWAY 20, SAID POINT ALSO BEING THE POINT OF TERMINATION; THE SIDELINES OF SAID STRIP ARE TO BE SHORTENED OR LENGTHENED TO TERMINATE AT THE NORTHERLY AND SOUTHERLY ENDS THEREOF. CONTAINING 0.248 ACRES OR 10,822 SQUARE FEET, MORE OR LESS. Page 313 of 418 CITY OF WATERLOO Council Communication Resolution approving Construction Plans for Sanitary Sewer, Storm Sewer, and Paving Project, serving the Audubon Heights 6th Addition, as submitted by Wayne Claassen Engineering & Surveying, Inc.; and Sewage Treatment Agreement, DNR Form 28A (Sept 2010), with the Department of Natural Resources and the final acceptance of construction plans, subject to the review and acceptance by the DNR, and authorize Mayor to execute said document. City Council Meeting: 2/6/2017 Prepared: 2/1/2017 REVIEWERS: Department Reviewer Action Date Engineering Thor son, Eric .Approved 2/1/2017 9:59 AM = i"iiee 1 en, Q..,eAnn .Approved 2/1/20I17 ... I0:30 AM SUBJECT: Resolution approving Construction Plans for Sanitary Sewer, Storm Sewer, and Paving Project, serving the Audubon Heights 6th Addition, as submitted by Wayne Claassen Engineering & Surveying, Inc.; and Sewage Treatment Agreement, DNR Form 28A (Sept 2010), with the Department of Natural Resources and the final acceptance of construction plans, subject to the review and acceptance by the DNR, and authorize Mayor to execute said document. Submitted by: Submitted By: Dennis Gentz, PE, Assistant City Engineer Summary Statement: Documents are available for review in the City Clerk's Office. Page 314 of 418 CITY OF WATERLOO Council Communication Resolution approving Professional Services Agreement with Wayne Claassen Engineering & Surveying Inc., in an amount not to exceed $56,000.00, for design and construction review services for FY 2017 Waterloo Boathouse Enhancements Phase I Project and authorize the Mayor to execute said document. City Council Meeting: 2/6/2017 Prepared: 1/30/2017 REVIEWERS: Department Service Reviewer Fluting, Paul n, ATTACHMENTS: Description D Prole s siona4 Agrre°ni Contract SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Action Date Approved 1/30/2017 ... 10:4 8 A.M Approved 1/31/201 I ... Q2:44 PM Type Resolution approving Professional Services Agreement with Wayne Claassen Engineering & Surveying Inc., in an amount not to exceed $56,000.00, for design and construction review services, for FY 2017 Waterloo Boathouse Enhancements Phase I Project, and authorize the Mayor to execute said document. Submitted By:Travis Nichols, Facilities/Project Manager, Leisure Services Resolution approving Professional Services Agreement with Wayne Claassen Engineering & Surveying Inc., for design and construction review services for FY2017 Waterloo Boathouse Enhancements Phase I in an amount not to exceed $56,000, and authorize the Mayor to execute said document. This agreement will provide for construction documents and project oversight for Phase I enhancements at the Waterloo Boathouse to include parking lot, trail connection and landscaping. $56,000 $200,000 REAP Grant G.O. Bond Funds Page 315 of 418 AGREEMENT BETWEEN OWNER AND ENGINEER FOR • PROFESSIONAL SERVICES Part 1, PARTIES. AND PROJECT THIS AGREEMENT is made on the Day of in the year 2017 between the City of Waterloo, Iowa the Owner and Wayne-Claa.ssen Engineering and- Surveying, Inc. , the Engineer, for the followingProject: -FY 2017 Waterloo Boathouse Enhancements consisting of t1 -ie design -and -construction review services for improvements outlined in the Waterloo Boat House Enhancement Phase One, Iowa DNR Reap Grant, a copy.o'f which is attached herewith as Exhibit 'B'. The Owner and the Engineer agree as follows: page 1 of 10 ACEC Owner -Engineer Agreement, Document. No. 4 © THE AMERICAN CONSULTING ENGINEERS COUNCIL 1 155 1 5th Street, N.W., Washington, D.C. 20005 Page 316 of 418 Part 11. ENGINEERING CHARGES: A. In accordance with the Terms and Conditions of this Agreement, the ENGINEER shall provide professional services for which the OWNER shall compensate the ENGINEER as follows: A.1 Basic Services -As defined in Article 1.1.2 through 1.1.5 a lump sum amount of $36,000.00 A. 2 Construction Phase Services -As defined in Article 1.1.6, a Not -to -Exceed Amount of $20,000. A.2.1 The following rates shall be used for Construction Phase services: Category Hourly Rate 1. Principle/Engineer I $124.00 2. Engineer II $ 98.00 3. Land Surveyor $ 98.00 4. CADD $ 92.00 5.2 person Survey Crew $165.00 6. Civil Tech I $ 92.00 7. Principle Landscape $125.00 Architect 8. Associate Landscape $ 75.00 Architect A.1.2. Cost of Services of other professional consultants at a multiple of One times the amount billed to the ENGINEER by the professional consultants for such services. (1.0) A.2 Initial Payment -Execution of this Agreement shall be accompanied by an initial payment by the OWNER of None dollars ($0.00) which shall be credited to the OWNER's account. A.3 Reimbursable Expenses -As defined in Article 4, times a multiplier of One (1.0). Page 2 of 10 Page 317 of 418 Part 111. TERMS AND CONDITIONS Article I. ENGINEER'S SERVICES LI Basic Services The ENGINEER agrees to perform professional services in connection with th'e Project, including normal civil, struc- tural, mechanical and electrical services and normal architec- tural services related thereto, as set forth below and contained within thi,. Agreement: 1,1.2 Schematic Design Phase The intent of this phase is to establish a preliminary grading and drainage plan of proposed parking lot and recreational trail paving for review with the Owner and use in preparation of 'Zero Rise Certification' materials. During the Schematic Design Phase the ENGINEER shall: 1.1,2,1 Consult with the OWNER to ascertain the OWNER'S requirements for the Project. 1.1,2,2 Submit materials to the Iowa DNR Floodplains section for determination of a 'Zero Rise Certification' for the proposed improvements. 1.1.23 Advise the OWNER as to the necessity of his obtaining additional services such as described within Article 1, paragraph 1,2 "Additional Services" and if authorized by the OWNER, shall provide, or assist him in procuring such additional services, 1.1.2,4 Prepare a statement of the ENGINBER's Opinion of the Constntetion Cost based upon the preliminary designs developed under this Phase. 1.1.3 Design Development Phase Upon receipt of the OWNER's written authorization to pro- ceed with the Design Development Phase, the ENGINEER shall: 1.1.3.1 Advise the OWNER as to the necessity of his ob- taining further additional services and if authorized by .the OWNER, shall provide, or assist him in procuring such ser- vices. 1.1.3.2 Prepare from the approved Schematic Design Studies, for approval by the OWNER, the Design .Develop- ment Documents consisting of design criteria, drawings and outline specifications to develop and establish the scope of the Project. 1.1.3.3 Prepare a statement of the ENG1NEER's Opinion of the Construction Cost for the Project based upon designs established to this point, 1.1.3.4 Furnish three (3) copies of theDesign De- velopment Documents for the OWNER's review and approval. 1.1.4 Construction Contract Documents Phase Upon receipt of the OWNER's written authorization to pro- ceed with the Construction Contract Documents Phase, the ENGINEER shall: 1.1.4.1 Prepare the required Contract forms including pro- posal forms and notice to bidders, drawings, technical specifications and other documents as required to complete the Construction Contract Documents. 1.1.4.2 Furnish to the OWNER engineering data and docu- ments so that the OWNER may secure approval from governmental authorities having jurisdiction over the Project. 1.1.4.3 Advise the OWNER of any adjustments to previous ENGINEER's Opinion of the Construction Cost when changes in requirements, general market conditions or other conditions so warrant. 1.1.4.4 At the OWNER's request, assist the OWNER's legal counsel in connection with his review of the Construc- tion onstructtion Contract Documents for their legally related aspects. 1.1.4.5 Furnish ten (10) copies of the Construction Contract Documents for the OWNER's review and approval. 1.1.5 Bidding or Negotiating Phase Upon receipt of the OWNER's written approval of the Con- struction Contract Documents Phase and latest Opinion of the Construction Cost, and written authorization to proceed with the Bidding or Negotiating Phase, the ENGINEER shall: 1.1.5.1 Assist the .OWNER in obtaining bids or negotiating bid proposals, in analyzing bids and proposals, and in awarding the Construction Contract. 1.1.6 Construction. Phase Upon award of any Construction Contract based upon the Construction Contract Documents compiled by the ENGI- NEER.,'the Construction Phase of this Agreement shall com- mence and the ENGINEER shall: 1.1.6.1 Ac[ as the OWNER's representative with duties and responsibilities and limitations of authority as described in the General Conditions to the Construction Contract. The OWNER shall not modify the Construction Contract Documents without the written consent of the ENGINEER. 1.1.6.2 Advise and consult with the OWNER during the Construction Phase and the ENGINEER shall issue the OWNER's authorized instructions to the Contractor. 1.1.6.3 Make periodic visits to the site of the construction to observe the progress and quality of the construction work and to determine, in general, if the results of the construction work are in accordance with the Drawings and the Specifica- tions. On the basis of his on-site observations as an ENGINEER, he shall endeavor to • guard the OWNER against apparent defects and deficiencies in the permanent work constructed by the Contractor but does not guarantee the performance of the Contractor. The ENGINEER shall not be required to make exhaustive. or continuous on-site ob- servations to check the quality or quantity of the construc- tion work. The ENGINEER is not responsible for construc- tion means, methods, techniques, sequences or procedures, time of performance, programs, or for any safety precau- tions in connection with the construction work. The ENGINEER is not responsible for the Contractor's failure to execute the work in accordance with the Construction- Con- tract. 1.1.6.4 Review the Contractor's request for progressive payment, and based upon said on-site observation, advise the OWNER as to the ENGINEER's opinion of the extern of the work completed in accordance with the terms of the Construc- tion Contract as of the date of the Contractor's payment request and issue, for processing by the OWNER, :t Certifi- cate for Payment in the amount owed the Contractor. The issuance of Certificates for Payment shall constitute a declar- ation by the ENGINEER to the OWNER, based upon said on-site observations, review and data accompanying the request for payment, that the Contractor's work has pro - Page 3 of 10 Page 318 of 418 grossed to (he point indicated; that to the best of the ENGI- NEER's knowledge, information and belief, the quality of the C'ontractor's work is in accordance with the Construction Contract Documents (.subject to subsequent tests and review required by the Construction Contract Documents, to correc- tion of minor deviations from the Construction Contract Documents and to qualifications stated in the Certificate for Payment); and that the Contractor is entitled to the amount stated. The issuing of the Certificate for Payment by the ENGINEF.R-shall not represent that he has made any investi- gation to determine the uses made by the Contractor of sums paid to t he Contractor. 1.1.6.5 Make recommendations to the OWNER on all claims relating to the execution and progress of the construc- tion work. The ENGINE:ER's decisions in matters relating to the ENC; l NEER's design shall be final. 1.1.6.6 Notify the OWNER of permanent work which does not conform to the result required in the Construction Contract, prepare a \tritten report describing any apparent non -conforming permanent work and make recommenda- tions to the OWNER for its correction and, at the request of the OWNER, have recommendations implemented by the Contractor. 1.1.6.7 Review shop drawings, samples, and other submit- tals of the Contractor only for general conformance to the design concept of the Project and forgeneral compliance with the Construction Contract. 1.1.6.8 Prepare Change Orders for the OWNER's approval. 1.1.6.9 Conduct a construction progress review related to the Contractor's date of completion; receive written guarantees and related data assembled by the Contractor; and issue to the OWNER a Certificate of Final Payment. 1.1.6.10 The ENGINEER shall not be responsible for the defects or omissions in the work result of the Contractors, or any Subcontractors, or any of the Contractor's or Subcon- tractor's employees, or that of any other persons or entities responsible for performing any of the work result as con- tained in the Construction Contract. 1.2 Additional Services If authorized in writing by the OWNER, the ENGINEER agrees to furnish or obtain from others, additional profes- sional services in connection with the Project, as set forth below and contained within this Agreement: 1.2.1 Preparation of applications and supporting docu- ments for govenment grants, loans or advances. 1.2.2 Making drawings from field measurements of existing construction when required t'or planning additions or altera- tions thereto. 1.2.3 Services due to changes in the scope of the Project or its design, including but not limited to, changes in size, com- plexity, schedule or character of construction. 1.2.4 Revising studies, reports, design documents, drawings or specifications which have previously been approved by the OWNER, or when such revisions are due to causes beyond the control of the ENGINEER. 1.2.5 Preparation of design documents for alternate bids or for out -of -sequence work requested by the OWNER. 1.2.6 Preparation of detailed 'renderings, exhibits or scale models for the Project. Page 4 1.2.7 Providing special analysis of the OWNER's needs such as owning and operating analysis, OWNER's operating and maintenance manuals, OWNER's special operating draw- ings or charts, and any other similar analysis. 1.2.8 Providing planning surveys, site evaluations and com- parative studies of prospective sites. 1.2.9 Providing any type of field surveys for design pur- poses, "stake out" of the location of the work, and any other special field surveys. 1.2.10 Furnishing additional copies of reports and addi- tional prints of Drawings and Specifications in excess of those stipulated in the Agreement. 1.2.11 Investigations involving detailed consideration of operations, maintenance and overhead expenses; the prepara- tion o:r rate schedules, earnings and expense statements; feasi- bility studies, appraisals and valuations; detailed .quantity surveys of material and labor; and material audits or inven- tories required by the OWNER. 1.2.12 Additional services when the Project involves more than one Construction Contract, or separate equipment contracts. • 1.2.13 Preparing special Change Orders when requested by the OWNER which are not within the scope of Article 1, "ENGINEER'S SERVICES," paragraph 1.1.6.8. 1.2.14 Making a review of the Project prior to expiration of the guarantee period and reporting observed discrepancies under guarantees provided by the Construction Contract. 1.2.15 Preparing a set of reproducible record drawings conforming to construction records provided to the ENGINEER, made by the Contractor during the construction process. 1.2.16 Additional or extended services during construction made necessary by (1) work damaged by fire or other cause during construction, (2) defective or incomplete work of the Contractor, (3) prolongation of the initial Construction Contract time beyond the contract time, (4) acceleration of the work schedule involving services beyond established office working hours, and (5) the Contractor's default under Construction Contract due to delinquency or insolvency. 1.2.17 Providing assistance in the initial start-up, testing, adjusting or balancing, or operation of equipment or systems, or training personnel for operation or maintenance of equip- ment or system. 1.2.18 Providing design services relating to future facilities, systems and equipment which are not intended to be con- structed or operated as a part of the Project. 1.2.19 Providing services as an expert witness for the OWNER in connection with litigation or other proceedings involving the Project. 1.2.20 Providing other services not otherwise provided for in this Agreement, including services normally furnished by the OWNER as described in Article 2, "OWNER'S RESPON- SIB1LITIES," 1.2.21 Providing Resident Project Representative services to give the OWNER more extensive on-site representation during the Construction Phase. of 10 Page 319 of 418 Article 2. OWNER'S RESPONSIBILITIES The OWNER shall: 2.1 Provide to the ENGINEER all criteria, design and con- struction standards and full information as to the OWNER's requirements for the Project. 2.2 Designate in writing a person authorized to act as the OWNER'S representative. The OWNER or his representative shall receive and examine documents submitted by the ENGINEER, interpret and define the OWNER'S policies and render decisions and authorizations in writing promptly to prevent unreasonable delay in the progress of the ENGINEER'S services. 2.3 Furnish to the ENGINEER a oject site which shall incl service - 'ties locatio easements, righ pavements, ad' deed res lo com ■ .- 3`s d survey of not be limited to depths and invert grades, on tours, grades, streets, alleys, chments, zoning and ree g prope ns, existing buildings, 2.4 Furnish soils data including but not limited to reports, test borings, test pits, probings, subsurface exploration, soil bearing values, percolation tests, ground corrosion and resist- ivity tests, all with appropriate professional interpretation. 2.5 Furnish laboratory tests, air and water pollution tests, reports and inspections of samples, materials or other items required by law or by governmental authorities having juris- diction over this Project. 2.6 Provide legal, accounting, and insurance counseling services necessary for the Project, legal review of the Construction Contract Documents, and such auditing services as the OWNER may require to account for expenditures of sums paid to the Contractor. - 2.7 Furnish permits and approvals from all governmental authorities having jurisdiction over this Project and from others as may be necessary for completion of the Project. 2.8 Furnish above services at the OWNER's expense and in such manner that the ENGINEER may rely upon them in the performance of his services under this Agreement. 2.9 Obtain bids or proposals from contractors for work relating to this Project and bear all costs relating thereto. 2.10 Protect and preserve all survey stakes and markers placed at the Project site prior to the assumption of this responsibility by the Contractor and bear all costs of replacing stakes or markers damaged or removed during said time interval. 2.11 Guarantee full and free access for the ENGINEER to enter upon all property required for the performance of the ENGINEER'S services under this Agreement. 2.12 Give prompt written notice to the ENGINEER when- ever the OWNER observes or otherwise becomes aware of any defect in the Project or other event which may substantially affect the ENGINEER'S performance of services under this Agreement. 2.13 Compensate the ENGINEER for services rendered under this Agreement. Page 5 rtieie 3 DIRECT PERSONNEL EXPENSE 1?"' t Personnel Expense is defined as the dir•_%..Sabor costs incur';-=, by the ENGINEER directly att. table to the Project +< he payment of the actual salar and wages to the employees s the ENGINEER, but •` including indirect payroll connect=costs and other nroject related costs. Article 4 REIMBURSABLE EXPENSES 4,1 Reimbursable Expenses are in addition to compensation to the ENGINEER for Basic and Additional Services and include expenditures made by the ENGINEER, his employees or his consultants in the interest of the Project. Reimbursable Expenses include but are not limited to: 4.1.1 Expense of transportation, subsistence and lodging when traveling in connection with the Project. 4.1.2 Expense of long distance or toll telephone calls, tele- grams, messenger service, field office expenses, and fees paid for securing approval of authorities having jurisdiction over the Project. 4.1.3 Expense of all reproduction, postage and handling of Drawings, Specifications, reports or other Project -related work product of the ENGINEER. 4,1.4 Expense of computer time including charges for proprietary programs. 4.1.5 When authorized in advance by the OWNER, expense of overtime work requiring higher than normal rates, and expense of preparing perspectives, renderings or models. Article 5 PAYMENTS TO THE ENGINEER 5.1 Progress payments shall be made in proportion to services rendered and as indicated within this Agreement and shall be due and owing within thirty days of the ENGINEER's submittal of his monthly statement. Past due amounts owed shall include a charge at the maximum legal rate of interest from the thirtieth day. 5.2 If the OWNER fails to make monthly payments due the ENGINEER, the ENGINEER may, after giving seven days written notice to OWNER, suspend services under this Agree- ment. 5.3 No deductions shall be made from the ENGINEER's compensation on account of penalty, liquidated damages or other sums withheld from payments to Contractors. 5.4 If the Project is delayed or if the ENGINEER's services for the Project are delayed or suspended for more than three months for reasons beyond the ENGINEER's control, the ENGINEER may, after giving seven days written notice to the OWNER, terminate this Agreement and the OWNER shall compensate the ENGINEER in accordance with the termina- tion provision contained hereafter in this Agreement. of 10 Page 320 of 418 Article 6 GENERAL PROVISIONS 6.1 Ownership of Documents All Drawings, Specifications and other work product of the ENGINEER for this Project are instruments of service for this Project only and shall remain the property of the ENGINEER whether the Project is completed or not. Reuse of any of the instruments of service of the ENGINEER by the OWNER on extensions of this Project or on any other project without the written permission of the ENGINEER shall be at the OWNER's risk and the OWNER agrees to defend, indem- nify and hold harmless the ENGINEER from all claims, damages, and expenses including attorneys' fees arising out of such unauthorized reuse of the ENGINEER's instruments of service by the OWNER OR BY OTHERS ACTING THROUGH THE OWNER. Any reuse or adaptation of the ENGINEER's instruments of service occurring after the written agreement of the ENGINEER shall entitle the ENGINEER to further compensation in amounts to be agreed upon by the OWNER and the ENGINEER. 6,2 Delegation of Duties Neither the OWNER nor the ENGINEER shall delegate his duties under this Agreement without the written consent of the other. 6.3 Termination This Agreement may be terminated by either party by seven days written notice in the event of substantial failure to per- form in accordance with the terms of this Agreement by the other party through no fault of the terminating party. If this Agreement is terminated, the ENGINEER shall be paid for services performed to the termination notice date including Reimbursable Expenses due plus Termination Expenses. Termination Expenses are defined as Reimbursable Expenses directly attributable to termination, plus 15010 of the total compensation earned to the time of termination to account for ENGINEER's rescheduling adjustments, reassignment of personnel and related costs incurred due to termination. 6.4 Extent of Agreement This Agreement represents the entire and integrated agree- ment between the OWNER and the ENGINEER and super - cedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both the OWNER and the ENGINEER. 6.5 Governing Law Unless otherwise specified within this Agreement, this Agree- ment shall be governed by the Taw of the principal place of business of the ENGINEER. 6.6 General 6.6.1 Should litigation or arbitration occur between the two parties relating to the provisions of this Agreement, all liti- gation or arbitration expenses, collection expenses, witness fees, court costs and attorneys fees incurred by the prevailing party shall be paid by the non -prevailing party to the pre- vailing party. 6.6.2 Neither party shall hold the other responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the other or the other's employees and agents. 6.6.3 In the event any provisions of this Agreement shall be held to be invalid and unenforceable, the remaining provis- ions shall be valid and binding upon the parties. One or more waivers by either party of any provision, term, condition or covenant shall not be construed by the other party as a waiver of a subsequent breach of the same by the other party. 6.6.4 The ENGINEER has not been retained or compen- sated to provide design and construction review services relating to the Contractor's safety precautions or to means, methods, techniques, sequences, or procedures required for the Contractor to perform his work but not relating to the final or completed structure; omitted services include but are not limited to shoring, scaffolding, underpinning, temporary retainment of excavations and any erection methods and temporary bracing. 6.6.5 The ENGINEER intends to render his services under this Agreement in accordance with generally accepted profes- sional practices for the intended use of the Project and makes no warranty either express or implied. 6.6.6 Any Opinion of the Construction Cost prepared by the ENGINEER represents his judgment as a design professional and is supplied for the general guidance of the OWNER. Since the ENGINEER has no control over the cost of labor and material, or over competitive bidding or market conditions, the ENGINEER does not guarantee the accuracy of such Opinions as compared to Contractor bids or actual cost to the OWNER. Page 6 0f 1 a Page 321 of 418 Article 7. SPECIAL PROVISIONS 7.1 Insurance and Indemnity 7.1.1 Engineer's Insurance—The ENGINEER • shall acquire and maintain statutory workmen's compensation insurance coverage, employer's liability, comprehensive general liability insurance coverage and professional liability insurance coverage. The limits and deductible applicable to both comprehensive general liability and professional liability shall be established under a separate agreement between the parties. 7.1.2 Contractor's Insurance—Prior to the commencement of the work, the OWNER shall require the Contractor and any Sub- contractors to submit evidence that he (they) have obtained for the period of the Construction Contract and the guarantee period comprehensive general liability insurance coverage (including completed operations coverage). This coverage shall provide for bodily injury and property damage arising directly or indirectly out of, or in connection with, the performance of the work under the Construction Contract, and have a limit of not less than $ 250,000.00 for all damages arising out of bodily injury, sickness or death of one person and an aggregate of $ 1, 000 , 000.00 for damages arising out of bodily injury, sickness and death of two or more persons in any one occurrence. The property damage portion will provide for a Iimit of not less than $ 250 , 000. 00 for all damages arising out of injury to or destruction of property of others arising directly or indirectly out of or in connection with the performance of the work under the Construction Contract and in any one occurrence including explosion, collapse and underground exposures. Included in such coverage will be contractual coverage sufficiently broad to insure the provision of paragraph 7.1.4 "Indemnity". The comprehensive general liability insurance will include as additional named insureds: the OWNER; the ENGINEER; and each of their officers, agents and employees. 7.1.3 builders Risk "All Risk" Insurance ---Before commencement of the work, the OWNER will require that the Contractor and any Subcontractors submit written evidence that he (they) have obtained for the period of the Construction Contract, Builders Risk "All Risk" Completed Value Insurance Coverage (including earthquake and flood) upon the entire Project which is the subject of the Construction Contract. Such insurance shall include as additional named insureds: the OWNER; the ENGINEER; and each of their officers, agents, employees and any other persons with an insurable interest as maybe designated by the OWNER. Such insurance may have a deductible clause but not to exceed $5,000, except that the earthquake deductible may be in accordance with generally accepted insurance practices in the locale where the coverage is issued. 7.1.4 Indemnity ---The OWNER will require that any Contractor or Subcontractors performing work in connection with Drawings and Specifications produced under this Agreement to hold harmless, indemnify and defend, the OWNER and the ENGINEER, their consultants, and each of their officers; agents, and employees from any and all liability claims, losses or damage arising out of or alleged to arise from the Contractor's (or Subcontractor's) negligence in the performance of the work described in the Construction Contract Documents, but not including Iiability that may be due to the sole negligence of the OWNER, the ENGINEER, their consultants or their officers, agents and employees. Page 7 of 10 Page 322 of 418 73 Resident Construction Review Services 7.3.1 If requested by the OWNER or recommended by the ENGINEER and approved in writing by the OWNER, the ENGINEER shall provide one or more full time Resident Project Representatives to assist the ENGINEER in order to render more extensive representation at the Project site during the Construction Phase. Such Resident Construction Review Services shall be paid for by the OWNER as Additional Services as defined within this Agreement. The limits of the authority, duties and responsibilities of a Resident Project Representative shall be described before such services. begin by written instruments labeled Exhibit A, attached to, and made a part of this Agreement. 7.3.2 By means of the more extensive on-site observations of the work in progress, the ENGINEER will endeavor to provide further protection for the OWNER against defects and deficiencies in the Contractor's work, but the furnishing of such services shall not include construction review of the Contractor's construction means, methods, techniques, sequences or procedures, or of any safety precautions and programs in connection with the work, and the ENGINEER shall not be responsible for the Con- tractor's failure to carry out the work in accordance with the Construction Contract. Page 8 of 10 Page 323 of 418 7.4 Limitation of Liability The OWNER agrees to limit the ENGINEER's liability to the OWNER and to all Construction Contractors and Subcontractors on the Project, due to the ENGINEER'S professional negligent acts, errors or omissions, such that the total aggregate liability of the ENGINEER to those named shall not exceed fifty thousand ($50,000) dollars or the ENGINEER's total fee for services rendered on this Project, whichever is greater. Page 9 of 1p Page 324 of 418 This Agreement executed the day and year written at the beginning of the Agreement. OWNER: ENGINEER: By: Quentin Bart, Mayor of Waterloo ATTEST BY: Kelley Felcher, City Clerk Wayne Claassen Engineeringg & Surveying, Inc. By : /A, T , laassen, President illiam J. FEST BY: , 41k.kM., )— , ) Denise DeLeon, Secre ary Page 10 of10 Page 325 of 418 EXHIBIT B IOWA DEPARTMENT OF NATURAL RESOURCES Resource Enhancement and Protection REAP GRANT APPLICATION Email application te byAugust 15mhy4:30P.M. Please use the foowing torniit for the electronic appUcation: ° Application should be one file (including all appendices, letters, etc.), saved as a pdf. ° Name file: AppUcantName.Shortprojoctname.FY17.pd[ ~ File cannot exceed 2OMB or 20,4801<8. Compressed pdfs will be accepted. 1. GRANT PROGRAM [�Private/Public Open Space County Conservation City Parks and Open Spaces (ForPhvnte/PwhUc-NonoowfDNnField Staff invalved in project: ) 2. APPLICATION CONTACT APPLICANT: City of Waterloo EMAIL: PaoiH CONTACT PERSON: Paul Huting TELEPHONE: (319) 291-4370 APPLICANT MAILING ADDRESS: 1101 Campbell Ave CITY & ZIP CODE: Waterloo, 50701-3765 PROJECT 911 ADDRESS (if available): 707 Park Rd, Waterloo COUNTY: Black Hawk LATITUDE/0NGR0DE0O0]INATB: 42.506888, -92.350140 (To find Lat/Long Coordinates: Go to Goog(e Map. Right -click on the primarypublicaccesspoint for the project. Select Whats here? In the search box at the top ofthe page, the coordinates will appear,} 3. PROJECT DESCRIPTION & COSTS a. TITLE: Boathouse Enhancements b. PROJECT SUMMARY: (Maximum of 75 words summarizing the REAP Grant request) This project involves the construction of enhancements to the Waterloo Boathouse located on the Cedar River. The improvements include a scenic river overlook, patio, pedestrian and parking lighting, bicycle racks, ten-fnot+widetrai|toconoecLtheboa1bousetothenearhysheker,rmstropm,anddtytraiUryctem,andpaved parking lot. The proposed enhancements were identified in the Waterloo Boathouse Master Plan. c. TYPE OF PROJECT AND COSTS: (For activities associated with this grant request only). Land acquisition* Development Costs related to land acquisition: $ Costs related to development: $ 496,737 n Other, please describe: Costs related to other activities: S AMOUNT OF REAP GRANT REQUESTED: 208000 d. Amount of Iocat or match money*: $296j37 *25% minimum match is required for Private/Public Program only. No match is required for city and county grants. . PROJECT TIMELINE a. Is the project a portion of a larger, overall project to be implemented over a multi-year period? | | // No Yes, Number of years: 3-5 Estimated overall cost: $900,000 b. ESTIMATED PROJECT DATES Start: 11/1/2016 Completion: 11/1/2O17 06/2016 cmc 1 DNR Form 542-0279 F. ACQUISITION SCHEDULE (Acquisition Projects Only) Code* ParLel Number on Map or Photo H of Acres , Estimated Date of Acquisition Average Price Per Acre Estimated Value of Land Acquisition without incidentals Estimated Value of Existing Improvements to be Acquired Total Cost TOTAL Parcels & Acres TOTAL Appraisal Costs *Code: 1. Negotiated Purchase 2. Condemnation 3. Donation Survey Costs Other Incidental Costs Grant Total Land Acquisition Cost Overall Cost per Acre Inc uding Incidental 6. SIGNATURES Upon signing in the space provided below, the applicant agrees to conform with the requirernents in the following two paragraphs pertaining to ADA/Section 504 accessibility guidelines and civil rights assurance. (City and County Projects Only) ASSURANCE OF COMPLIANCE WITH AMERICANS WITH DISABILITIES AND CIVIL RIGHTS ACTS I, the undersigned, certify that the City of Waterloo has reviewed Section 504 of the Rehabilitation Act of 1975, Title 11 of the American with Disabilities Act of 1990, the Age Discrimination Act of 1975, Title VI of the Civil Rights Act of 1964, and the Iowa Civil Rights Act of 1965, each Act as amended, and agrees to abide by all requirements from the Acts, associated regulations, guidance documents, and to any other related requirement imposed by federal or state law or the Iowa Department of Natural Resources, related to this project. Applicant -Recipient further agrees and gives full assurance that it will immediately take any and all measures necessary to effectuate the referenced laws and shall not, on the basis of race, color, creed, national origin, age, physical or mental ability, sex, sexual orientation, gender identity, religion, or retaliation, allow any person to be excluded from participation in, be denied the benefits of, or otherwise subject to discrimination under or from any project or activity undertaken by the Applicant -Recipient for which the Applicant -Recipient receives REAP grant dollars or other assistance from the Iowa Department of Natural Resources. This assurance is binding on the Applicant -Recipient, its successors, transferees, and assignees, and the person or persons whose signature appears below are authorized to sign this assurance on behalf of the Applicant -Recipient. 2-i) Applicant's Signature and Date PRIVATE/PUBLIC GRANTS ONLY Applicant's Signature and Date 0612016 crnc 2 Mayor, City of Waterloo Applicant's Title Applicant's Title MR Farm 542-0279 Page 327 of 418 CITY COUNCL OR COUNTY CONSERVATION BOARD APPROVAL (City and County Projects Only) date f 7 )' reviewed this proposed project and approved its submittal for Resource Enhancement and Protection (REAP) grant consideration. � ,/ / //7 \r Signature of Mayor Date COUNTY RESOURCE ENHANCEMENT COMMITTEE REVIN1K8ENT5(Requirpdhna1|Gramtd[the undersigned, verify that the County Resource Enhancement Committee reviewed the proposed project for which this application issubmitted. Uf the committee provided comments, a summary of those comments has been signed and dated by me and attached to this application. Signature of Chair, Count Resource Enhancement Committee Date For information on County REAP Committees, visit the REAP County Commit ee webpage. MINORITY IMPACT STATEMENT (Required for ati grants) Pursuant to 2008 Iowa Acts, H F 2393, Iowa Code Section 8.11, all grant applications submitted to the State of Iowa which are due beginning January 1, 2009 shall Include a Minority Impact Statement. This is the state's mechanism to require grant applicants to consider the potential impact of the grant projects proposed programs or policies on minority groups. Please choose the statement(s) that pertains to this grant application. Complete all the information requested for the chosen statement(s), The proposed grant project programs or policies could have a disproportionate or unique positive impact on minority persons. • Describe the positive impact expected from this project: • ndicate which group is impacted: [11 Women FlLatinos American Indians L Persons with a Disability ID Asians Alaskan Native Americans �lBlacks LI Pacific Islanders | |Other The proposed grant project programs orpolicies could have vdisproportionateorunique negative impact unminority persons. • Describe the negative impact expected from this project: • Present the rationale for the existence ofthe proposed program or poticy: • Provide evidence of consultation of representatives of the minority groups impacted: ~ Indlcate which group is impacted: 11lVVomao nLatinus American Indians Persons with a Disability [11 Asians 0A|mokan Native Americans nB|ockx LI Pacific slanders [lOther The proposed granproject programs or policles are not expected to have a dispropornnmeoruniquehnpac onminvrityp000na. Present the rationale for determining no impact: The proposed project will be open and accessible to all persons regardless of race, sex, or ability. Accordingly, no disproportlonate or unique impact on minority persons is expected. I hereby certify that the information on this form is complete and accurate, to the best of my knowledge: 7 Applicant's 06/2016 cmc Mayor, City of Waterloo Applicant's Title 3 DNR Form sm-0z23 c� � ^����H��[j�� ENHANCEMENTS WATERLOO, IA 1. PROJECT LOCATION Black Hawk County is located in the northeast quadrant of Iowa, and Waterloo is Iocated in the central portion of the county. The Waterloo Boathouse is Iocated on the Cedar River north and west of tbe downtown area (reference Exhibit 1 — Project Location). Corresponding GPS coordinates for the project location are 42.5O6797,'9Z.349644. The Cedar River runs from the northwest to southeast corner of Black Hawk County and passes directly through Waterloo. 11. PROJECT DESCRIPTION Proposed Project rirm���� Waterloo Boathouse This applicatiori provides for the completion of enhancements to the Waterloo Boathouse. The improvements include ascenic river overlook, patio, pedestrian arid parkirig flghting, bicycle racks, and ten-foct'w|de1rai|ioconnecLtheboathouxotothnmear6yshe|ter, restroom, and city trail system. In conjunction with this project, the city will use local funds to resituate and pave the existing granular parking lot. The current parking ot configuration does not meet Americans with Disabilities Act (ADA) regulations regarding accessible parking spots. Theproposrdemhancementsareshowninfxhib/ 2— Waterloo Boathouse Master Plan. The total cost for the proposed enhancements is estimated at $496,737. The City of Waterloo is requesting $200,000 in REAP funding and has secured local dollars for the funding gap. Future Phase As shown in Exhibit2 and the picture to the right, a future phase has been identified forthe southeast side ofthe property. This phase wilI include decorative paving, pedestrian pathway and stairs, a boat ramp 10 the building, shade trees, native plantings, benches, bicyc!e rcks, and additional parking. The City anticipates completing this phase as soon as funding becomes available. Future phase af the BoathouseMms/e/Plan 10ar/ative Page 329 of 418 Existing Facilities The Waterloo Boathouse was first built in the 1960s to serve as a multipurpose facility for the Waterloo Rowing Club and public gathierings. The original structure was destroyed in the historic floods of 2008, Using a combination of FEMA funds, local funds, and private donations, the building was reconstructed in 2010, The new structure is designed to allow floodwater to flow through the building. The Waterloo Rowing Club occupies the ground floor of the new building, and the second story party room is available to the public to rerit for events. Additional amenities provided in the surrounding park area include a shelter, public restrooms, disc golf course, fishing jetty, recreation trail, and baseball diamonds, 111. DEVELOPMENT PLAN, PROJECT BOUNDARY MAP, AND AERIAL PHOTOGRAPH • Exhibit 1: Project Location ▪ Exhibit 2: Waterloo Boathouse Master Plan • Exhibit 3: Aerial Photography IV. PROJECT BENEFITS, NEEDS, JUSTIHCAflON, AND URGENCY The new boathouse is a stunning facility that offers spectacuar panoramic views of the Ceciar River and surrounding greennpace. However, the boathouse grounds were never renovated after the fioods and are Jong overdue for improvement. The design of the proposed enhancements will serve the needs of peopie renting the boathouse as well as those who visit the surrounding park and river area. The patio between the boathouse and river will provide additional seating and gathering space for people to enjoy. The peclestrian pathway will connect the boathouse to nearby amenities, providing irnproved pedestrian connectivity throughout the park area. Increased use ofthe boathouse and park area warrants additional safety amenities such as paved and lighted walkways and parking areas. This project 15 justified based on tbe increased use of the boathouse and park area over the years. VVkh newer amenities and a larger floor space, the boathouse can facilitate a variety of functions and events year-round. This 5 evidenced by the 73 events that were booked in fiscal year 2016, serving Z|Nar/a|ive Location of the boatovsepobo. The fishing jetty can be seen in the background. View of the park and parking lot, Page 330 of 418 almost 9,000 individuals. The park and river area nearby are also thoroughly enjoyed by the public. People can often be seen fishing along the shoreline and from the nearby jetty. The proposed lighted walkway will provide an enhanced pathway to this local favorite fishing hole. Recreation on and around the Cedar River in the Waterloo metropolitan area has increased substantially in recent years. The largest evidence of this trend is the number of miles of state designated water trails and study areas in and around Slack Hawk County. This includes the 10 -mile Cedar Valley Paddler's Trail which is a state designated water trail loop located less than one mile upstream from the boathouse. In addition, the Cedar River through Waterloo and Cedar Falls is a designated study area and is in development to become a state designated water trail. The City of Waterloo has a strong track record with REAP and with projects of this type. Recent REAP projects include land acquisition, reclamation, and park development in Sherwood Park, and the development of Riverview Recreation Area. The most recent REAP project completed was the recreational trail around Harold Getty Lake in Riverview Recreation Area. Construction of Sherwood Park, which was awarded REAP funding in 2014, is underway and anticipated to be completed this year. If awarded REAP funding, the City is committed to ensuring this project is completed in a timely and high-quality fashion. This project is supported by the goals of multiple local, regional, and statewide planning documents. Relevant excerpts from these documents are provided below. • 2013 State Comprehensive Outdoor Recreation Plan • Black Hawk County 2016-2020 REAP Plan • Healthy Iowans: Iowa's Health Improvement Plan 2012-2016 • Blue Zones Project by Healthways • Iowa Open Spaces Plan 2013 State Comprehensive Outdoor Recreation Plan • Priority 1: Address funding challenges as they relate to growing healthy and sustainable opportunities in outdoor recreation and open spaces for Iowa. — Goal 1: Promote the contribution of natural resource recreation and conservation to the economic vitality and quality of life for Iowans. • Priority 2: Create places to go in Iowa that exemplify best practices in natural resource conservation while providing a variety of opportunities for outdoor recreation. — Goal 4: Provide high-quality, safe and affordable recreational opportunities that meet the demands, needs and diversity of experiences Iowans desire. • Priority 3: Encourage collaboration and planning efforts to advance outdoor recreation. — Goal 1: Invest in sound local and regional planning, including the integration of outdoor recreation, health and natural resources conservation and protection, as well as to provide a comprehensive and diverse vision. 3 I Narrative Page 331 of 418 Goal 3: Bring together agencies, stakeholders, users and private sector business to focus on linear trails (hard, soft and wet surfaces) to develop sound comprehensive planning for a high quality trails system in Iowa. • Priority 4: Promote outdoor recreation as a means to achieve healthier lifestyles, enhancing the quality of life for all Iowans. — Goal 1. Link outdoor recreation and participation to desired wellness and public health benefits. Improving the grounds of the Waterloo Boathouse will heap enhance the quality of life for many individuals in the greater Waterloo/Cedar Falls metropolitan area. The trail extension will connect the boathouse to the variety of outdoor recreation facilities nearby. The paved and lighted walkways and parking also help improve the safety for users. Ritland + Kuiper Landscape Architects was commissioned by the City of Waterloo to develop the Boathouse Master Plan. Ritland + Kuiper has worked closely with city staff, the Waterloo Development Commission, and other interested parties in the development of this plan. The Waterloo Leisure Services and INRCOG staffs have also been actively involved in the process. This effort is an excellent example of combined partnerships. Black Hawk County 2016-2020 REAP Plan • Goal 1: To meet the historical and outdoor recreational needs of the citizens of Iowa in Black Hawk County, while encouraging land stewardship, education and preservation of existing and future assets. • Goal 2: To be consistent with and to implement the goals and objectives outlined in the Statewide Comprehensive Outdoor Recreation Plan (SCORP), the bi-annual REAP Congress, and the Iowa Open Spaces Plan. • Focus Area 5: Expand and improve vertical infrastructure — Waterloo Boathouse The Waterloo Boathouse and park area helps meet the outdoor recreational needs of local citizens by providing unique park space and access to the river in an urban environment. The proposed enhancements are specifically identified in the Black Hawk County REAP Plan. The City of Waterloo has envisioned completing this project for the past seven years and has involved the public every step of the way. Healthy Iowans: Iowa's Health Improvement Plan 2012-2016 This plan focuses on 39 critical health needs grouped into nine topic areas that provide a blueprint for addressing them. Healthy Iowans builds on health planning that is already taking place by numerous private and public sector organizations across the state. Iowa's health improvement plan provides a starting point to identify strategies and initiatives that are addressing critical health needs with the understanding that no one plan could reflect everything that is being done to tackle Iowans' needs. 4INarrative Page 332 of 418 • Topic Area 6: Healthy Living — Measure of Progress 6-5: An increase in the proportion of adults who get the recommended levels of aerobic physical activity. - Measure of Progress 6-9: A reduction in the proportion of adults who are obese. Topic Area Six is titled "Healthy Living". The two progress measures for Topic Area Six that apply to this project are Measure of Progress 6-5: an increase in the proportion of adults who get the recommended levels of aerobic physical activity, and Measure of Progress 6-9: a reduction in the proportion of adults who are obese. While the proposed project cannot guarantee either of these measures, the project does offer improved access to the river for fisherpersons. Fishing can help to improve both physical and mental health for individuals. Blue Zones Project by Healthways The City of Waterloo is a certified Blue Zones community. According to its website, "The Blue Zones Project is a systems approach in which citizens, schools, employers, restaurants, grocery stores, and community leaders collaborate on policies and programs that move the community toward better health and well-being." The Project includes a holistic approach to public health which addresses food, tobacco use, and physical activity. One of the goals of the Blue Zones Project is to improve infrastructure to promote physical activity. The recreation trail extension proposed in this application helps achieve this goal. Iowa Open Spaces Several goals and trends identified in the Iowa Open Spaces Plan support the Boathouse Enhancements project. These are as follows: • Supports increasing public opportunities to use, enjoy and benefit from Iowa's protected open spaces. • Encourages the coordination of open space protection among federal, state, county, and municipal governments and private organizations. • Identifies open spaces has having a particular "drawing power" for visitation at the national, regional (multi -state), state and local level. • Suggests that public spaces that have multiple uses will provide rnore benefits than one having a single purpose. • Identifies the development of trails as an important source of outdoor recreation for urban residents. • Identifies the expansion of city parks as a method of preserving open space. This project strongly relates to the goals and trends of the Iowa Open Spaces Plan as the project supports land dedicated for public use and recreation. Seeing that a landscape architect was commissioned to develop a master plan, it is dearly important to the City to complete the proposed enhancements. 5I Narrative Page 333 of 418 V. ENVIRONMENTAL, ECONOMIC, AND SOCIAL IMPACTS OF PROJECT This project has a positive environmental impact because the proposed enhancements will highlight a natural area in Waterloo without requiring significant development. The land supports a variety of recreation activities, and the project will provide improved connectivity to these resources. There are not expected to be any adverse environmental impacts from the project other than temporary inconveniences during construction, The proposed project assuredly will have a positive economic impact for the community. The boathouse is located on the Cedar River near Downtown Waterloo. Developing this recreation area will greatly enhance the overall quality of life for Waterloo which is an important factor in drawing residents to the city as well as retaining existing ones. Recreation trails and urban green space are considered lifestyle enhancements, both of which are regarded by real estate agents as amenities that help to attract buyers and to sell property. Additional improvements called for in the Master Plan may also help draw in visitors from outside the community as well as attract people to move to Waterloo. As the proposed improvements are constructed and further park development is completed, the opportunity to enjoy the trail system, access to the river, and picnicking areas will bring many social benefits for local residents. Families and friends will be able to enjoy these activities together, and it will provide a great location to people to socialize and enjoy activities. VI. HISTORICAL, ARCHAEOLOGICAL, AND ARCHITECTURAL FEATURES/IMPACTS There are no known historical, archaeological, or architectural features of significance at the project site. This particular site has been heavily disturbed by the floods of 2008. The proper agencies will be contacted in the event that significant features are discovered during the construction process. VII. LOCAL PARTICIPATION Ritland + Kuiper Landscape Architects was commissioned by the City of Waterloo to develop the Boathouse Master Plan (see Exhibit 2). Ritland + Kuiper has worked closely with city staff, the Waterloo Development Commission, and other interested parties in the development of this plan. The Waterloo Leisure Services and INRCOG staffs have also been actively involved in the process. Formal public input has been gathered over the years as the Master Plan was discussed in depth by the Waterloo Council during multiple sessions. Citizens were welcomed to comment at Council meetings. Development of the Boathouse Master Plan has received unanimous support from the Waterloo City Council. The proposed plan was most recently discussed at the July 25, 2016 City Council meeting in which the Council unanimously approved this application. Locally, many organizations and citizens are highly supportive of enhancing the Waterloo Boathouse, Letters of support for the project are attached as Exhibit 5. Should this grant be awarded, citizens would be welcomed to comment on the contract for the project and provide any input. 6INarrative Page 334 of 418 VIII. CONSIDERATIONS GIVEN TO MMMINORITIES, ELDERLY, AND DISABLED The Waterloo Boathouse and park area are used by citizens of all ages, income levels, and abilities for various outdoor recreational activities and gatherings. This includes a significant population of low to moderate income. According to the 2010-2014 American Community Survey {ACS) Five -Year Estimates, 18.6 percent of the population in Waterloo lives below the poverty threshold. The project will also help serve Waterloo's large minority population. According to the 2010 Census, the minority population for Waterloo is 22.7 percent which is well above the state average of 8.7 percent. The proposed enhancements will also serve the area's significant elderly and disabled population. According to the 2010 Census, the portion of the population over the age of 65 in Waterloo is 14 percent. According to the 2010-2014 ACS Five -Year Estimates, 13 percent of the population in Black Hawk County has at least one type of disability. IX. ITEMIZED COSTS RITLAN D+ KU PER LANDSCAPE ARCHITECTS 501 Sycamore Street, Mezzanine A Waterloo, Iowa 50703 (319) 233-8090 Fax 1319) 233-9772 Waterloo Boathouse Master Plan Waterloo, Iowa Preliminary Cost opinion 07/27/16 QUANTITY UNIT UNIT PRICE CAST Recreation Trail Extension Excavation 148 CY 8.00 1,184 PCC Paving 5" 8,150 SF 4.00 32,600 Seeding Disturbed Areas 1,580 SF 0.15 237 Bicycle Racks 6 EA 750,00 4,500 Overlook Colored Concrete 510 SF 13.00 6,630 Bench Assembiy 1 LS 20,000.00 20,000 Waste Receptacle 1 EA 800,00 800 Boat House Patio Grade Beam 150 LF 30.00 4,500 Granular Base 43 CY 35.00 1,505 Colored PCC Paving 2,340 SF 13.00 30,420 Waste Receptacles 2 EA 800.00 1,600 Lighting Pedestrian Fixtures to Match Existing 6 EA 5,200.00 31,200 Underground Electrical Supply 1,055 LF 12.50 13,188 SUBTOTAL $148,364 Mobilization (10%) 14,836 Engineering (15%) 22,255 Contingency (20%) 29,673 APPROXIMATE TOTAL PROJECT COST $215,127 71 Narrative Page 335 of 418 WATERLOO- CEDAR RIVER BOATING CENTER -PARKING . ENGINEER'S ESTIMATE reel August a, 2016 LOT l DESCRIPTION UNIT ESTIMATED ESTIMATED ESTIMATED QUANTITY UNIT COST COST REMOVAL OF ASPHALT PAVEMENT SY 873 $2.50 S2,162.50 REMOVAL OF GRANULAR SURFACING SY 7311 $1.00 57,311.00 REMOVAL OF 8 -INCH CMP CULVERTS .... 250 $10.00 $2,50000 REMOVAL OF WATER MANHOLE AND PIPING LS 1 51.00000 $_1,000.00 REMOVAL or CONCRETE PARKING BLOCKS EACH REMOVAL OF GATE AND FENCE POSTS _ LS . 86$10,00 1--- _ 1 _...... .$2000.00 ': 860.00 200,00 TOPSOIL, STRIP SALVAGE AND STOCKPILE CY €000 ' $2.50 $2,600.00 TOPSOIL, PROVIDE,TRANSPORT,SPREAD CY 1000 - , 58,00 . $8,000.00 TOPSOIL, RESPRE-ATICY 1 000 $4.00 $4,000.00 EXCAVATION, CLASS 10 CY 3188 $8.00 $25,504.Q0 STORM SEWER INTAKE, SW -507. ----- EACH 2 54,000.00 0,000.00 STORM SEWER INTAKE, SW -511 EACH 1 $4,000.00 $4,004.00 STORM SEWER INTAKE, SW512 EACH 2 2,000.00 4,000,00 STORM SEWER, 12 -INCH, no -op, RCP LF 380 540011 $15,500,00 STORM SEWER, 15 INCF_t, 20000, RCP i LF 167 _ , 550.00 58,350.00 APRON, CONCRETE, 15-1NCH DIA. I EACH .. 1 . $1.400.00 1 $1,400.00 MODIFIED SUBBASE 6' THICK $Y..- 4.100 $6,00 524.600.00 HOT MIX HOT MIX ASPHALT ASPHALTMIXTURE,,. ) XYURE, (1,600,66o ESAL) SUSRFACE COURSE, INCH RCI 2 THICK S1 Sf 3/4 INCI•I MIX, 2'` THICK SY 4000 4000 510.00 $11.00 540,000.00 044,000,(10 SILT FENCE LF 710 $2,5051,775,00 SYNTHETIC FILTER TUBE LF 30 $2 50 $75.00 REVETMENT, CLASS E, RIPRAP TONS 22$50.00 $1,100,00 PAVEMENT MARKINGS STA 6 $8000 $380.00 PAVEMENT MARKINGS, SYMBOLS ANO LEGENDS EACH 2$250,00 $500.00 SIGNS, TYPE A SF 3 $30 .00 ' Ob,ocri POSTS FOR SIGNS LF 28 516.00 ' $420.00 TRAFFIC CONTROL LS 1 : $2,000.00 , $2,000.00 MAINTENANCE BOND, 2 -YR. LS 1 $5.000.00 55,000.00 MOBILIZATION i . LS .. i 1 ... $10.000.00 $30,000 00- -00 SUBTOTAL 5225 267.50 ENGINEERING I CON`rINGENCY I $33,793.13 522,528.75 TOTAL 1 5281.609,38 X. PUBLIC COMMUNICATIONS The City of Waterloo plans to take the following actions upon approval of this application and development of the proposed improvements. Each of these measures will attempt to bolster support for REAP by displaying the end product of the REAP program. • Issue a media release announcing the award of REAP funds. • Display the 12" x 12" REAP signs at the project location. • Hold a dedication ceremony, including representatives of the City of Waterloo, the Waterloo Rowing Club, the Black Hawk County REAP Committee, the Iowa DNR, and area legislators. Each of these actions will attempt to bolster support for REAP by displaying the end product of the REAP program. Further, as the regional planning agency, 1NRCOG will continue to promote the REAP program among its member counties and cities through its website, Facebook page, and newsletters. 81 Narrative Page 336 of 418 XL AGREEMENTS AND EASEMENTS The Waterloo Boathouse and surrounding park area is managed by the Waterloo Leisure Services, an established department of the City of Waterloo. Leisure Services' staff will be responsible for maintaining the proposed enhancements. No agreements or easements will be necessary for this project. XII. COUNTY RESOURCE ENHANCEMENT COMMITTEE COMMENTS Black Hawk County REAP Committee members reviewed the project on August 3, 2016 and determined that it is consistent with the goals and objectives of the REAP program, the Black Hawk County REAP Plan, and the goals and objectives established at the 2016 REAP Assembly. Comments regarding the project were extremely favorable, and are included as Exhibit4 -- Black Hawk County REAP Committee Minutes. 9 I Narrative Page 337 of 418 8 147 40 888 abed State of Iowa Sikitat IIIEMERIENSMICIEW 0 50 100 Miles Waterloo, Iowa LEGEND Project Locat€on Existing Trail © (August 2016) Iowa Northland Regional Council of Governments uxwc. Please call 319-235-0311 to obtain permission for use. The map does not represent a survey, no liability Is assumed for the accuracy of the data delineated herein, either expressed or implied by INRC©G. 1j7 40 688 abed EXISTING RECREATFONALT EXISTING SHELTER PROPOSED TRALL C EXISTING SEATING AREA EXISTING RESTRO PROPOSED PA PROPOSED OVER SEATING AREA PROPOSED RECREATIONAL TRAIL CONNECTION TO BOATING FACILITIES WITH LIGHTING TO MATCH EXISTING EXISTING FLOOD DIKE EXISTING ENTRANCE ROAD EXISTING RECREATION TRAIL -® FUTURE PHASE - ADDITIONAL PARKING • RAMP TO BUILDING STORAGE FOR ROWING HULLS • STEPS TO BUILDING • BICYCLE RACKS • BENCHES • SHADE TREES • DECORATIVE PAVING NORTH G BOAT H PROPOSED PATIO MASTER PLAN REVISED AUGUST 2016 WATERLOO BOATING CENTER WATERLOO LEISURE SERVICES COMMISSION RITLAND+KUIPER LANDSCAPE ARCHITECTS EXISTING BOAT RAMI ` mid aalsew asnoyleo8 oo!aaleM — Z 3!q!yx3 CITY OF WATERLOO Council Communication Resolution approving Amendment No. 1, of an existing Professional Services Agreement with AECOM Technic al Services for design services associated with the Calendar Year -2017 construction program, in the amount of $87,800, and direct the Mayor and City Clerk to fully execute said agreement. City Council Meeting: 2/6/2017 Prepared: 1/25/2017 REVIEWERS: Department Reviewer Action Date Airport Kaspari, Keith Approved I/25/20I7 10:1 8 AM Cleric Mice Ii1ven, 1,eAnn Approved I /27/20 I-7 2 26 PM ATTACHMENTS: Description Type FA.A1,etter olApproval AFC0iVE Design Agreement Cover Memo Amendment No: 1 olA111COM A.greement tor CY-2017 Cover Memo Construction Program SUBJECT: Resolution approving Amendment No. 1, of an existing Professional Services Agreement with AECOM Technical Services for design services associated with the Calendar Year -2017 construction program, in the amount of S87,800, and direct the Mayor and City Clerk to fully execute said agreement. Submitted by: Submitted By: Keith Kaspari, Director of Aviation Page 340 of 418 r. U.S. Department of Transportation Federal Aviation Administration January 20, 2017 Mr. Keith Kaspari Airport Director Waterloo Regional Airport 2790 Airport Boulevard Waterloo, IA 50703 Re: Central Region Iowa, Kansas, Missouri, Nebraska Waterloo Regional Airport (ALO); Waterloo, IA AIP No. 3-19-0094-045 Reconstruct Taxiway C and Remarking Airfield Pavements Subject: Engineering Agreement Acceptance Dear Mr. Kaspari: 901 Locust Kansas City, Missouri 64106 (816) 329-2600 FAA Determination Based upon our review of the subject engineering agreement between AECOM and City of Waterloo, Iowa we find the engineering agreement acceptable for use on the subject project. This engineering agreement includes the following compensation: Services Compensation Fee Type Design and Bidding (Amendment 1) $87,800.00 Lump Sum Total Compensation $87,800.00 Lump Sum What you need to submit now If you have not done so, please submit a copy of the executed engineering agreement for our file. Questions If you have any questions, please contact me at (816) 329-2647 or brian.m.tompkins@faa.gov. Sincerely, Brian M. Tompkins, P.E., C.M. State Airport Engineer - Iowa cc: FAA File Page 341 of 418 Project Sco AECOM 319-232-6531 tel 501 Sycamore Street 319-232-0271 fax Suite 222 Waterloo, Iowa 50703 WWW.aecom.com AMENDMENT UMBER 1 RECONSTRUCT TAXIWAY C SOUTH OF RUNWAY 12/30 TO THE INDIVIDUAL PROJECT AGREEMENT RECONSTRUCT TAXIWAY C NORTH OF RUNWAY 12/30 FAA AVP 3-19-0094-045 WATE L 0 EG1ONAL AIRPORT WATERLOO, IOWA escription: See attached Exhibit A, Scope of Services. e of Services: See attached Exhibit A, Scope of Services. Compensation Compensation for Services for this Amendment shall be a lump sum fee of Eighty -Seven Thousand Eight Hundred Dollars ($87,800.00), raising the lump sum free from $130,500.00 to $218,300.00. See attached Exhibit 8, Consultant Cost Summary, General Conditions Except as specifically amended by this Amendment to the Individual Project Agreement (Agreement), Services shall be provided in accordance with the Professional Services Agreement for the Waterloo Regional Airport, entered between AECOM Technical Services, Inc. (ATS) and the City of Waterloo (Client) dated April 15, 2014. The conditions in the attached Exhibit C, Federal Contract Provisions for A/E Agreements of this Amendment shall replace Exhibit B, Federal Provisions of the Professional Services Agreement. APPROVED: CITY OF WATERLOO, IOWA APPROVED: AECOM TECHNICAL SERVICES, INC. By By Date Date Page 1 of 8 January 23, 2017 Page 342 of 418 AECOM EXHIBIT A SCOPE OF SERVICES RECONSTRUCT TAXIWAY C SOUTH OF RUNWAY 12/30 I. Project Description The project is described as the following elements that were previously designed for a bid package in 2016 for which bids were rejected because of funding limitations: a) Reconstruction of Taxiway C beginning at Runway 12/30 and extending northward to and ending at the Runway 18 end of Runway 18/36 (aka Taxiway C North) and the complete removal of Taxiway C-1 (removal of pavement, lighting and airfield guidance signage) and regrading/re-seeding of the area. b) Repairing a failed pavement joint on Runway 12/30 north of Taxiway B1, joint and crack sealing west of the Taxiway C Safety Area and pavement marking not completed as part of a bid package in 2015. In addition to the above elements, reconstruction of Taxiway C south of Runway 12/30 (aka Taxiway C South) is included. The project will be bid as two (2) separate bid packages: • Package 1 - Taxiway C Reconstruction and Runway 18/36, Taxiways A, B and E, and Terminal Apron Pavement Remarking o Taxiway C Reconstruction o Runway 18/36 Pavement Marking — Add Alternate Bid o Taxiway and Apron Marking — Add Alternate Bid o Performed Joint Sealant for Taxiway C — Add Alternate Bid • Package 2 - Runway 12/30 Pavement Repairs and Remarking o Runway 12/30 Pavement Joint Repair o Runway 12/30 Joint and Crack Sealing o Runway 12/30 Pavement Marking It is anticipated that design and construction of this project will be funded in part with federal funds received through a Federal Aviation Administration (FAA) Airport Improvement Program (AIP) grant. II. Scope of Services The work to be performed by ATS shall encompass and include detailed work, services, materials, equipment and supplies necessary to provide preliminary design, develop final plans, develop specifications, provide construction cost estimates and provide bidding services. Work shall be divided into the following tasks: 1. Pre -Design Conference. This task consists of a pre -design conference called by the Client and held between the Client, ATS and the FAA. The pre -design conference will be conducted by conference call. The purpose of this conference is to discuss various items relating to design parameters, airport safety, routing of aircraft and equipment, sequencing of construction operations, environmental considerations and civil rights requirements. ATS will prepare and distribute an agenda and the minutes of this conference. The minutes will document the requirements set forth in this pre -design conference. It is anticipated that the project manager will be in attendance. 2. Data Collection and Review. This task consists of the collection of existing data applicable to Taxiway C South and related to the proposed work site. Record Page 2 of 8 Page 343 of.418 AECOM drawings of completed projects and utility information will be compiled as background information. Data has already been collected and reviewed for the other elements of the project. 3. Subsurface Information. Not applicable, as this task was completed under the Agreement. No additional pavement cores or collection of subsurface soils data will take place on Taxiway C South. 4. Field Survey. This task consists of a field survey of Taxiway C South to collect topographic information to locate existing pavement edges, lights, signs, drainage structures, drainage ways, and other horizontal and vertical data to assist in the preparation of the plans. Survey for other areas was completed under the Agreement. Property surveys are not included in this task. 5. Base Mapping and Digital Terrain Model. This task consists of the preparation of a project base map and digital terrain model prepared from the field survey and record documents of completed projects for Taxiway C South. Base mapping and digital terrain model for other areas were completed under the Agreement. 6. Design Aircraft. This task consists of determining the fleet mix and critical design aircraft to be used for the design of Taxiway C South through coordination with the Sponsor and the FM. In addition to supporting Runway 12/30 operations, Taxiway C South also serves as an exit taxiway from Runway 18/36. The fleet mix (and possibly the critical design aircraft) will be different than the fleet mix for Taxiway C North, which was completed under the Agreement. As part of this task, data will be evaluated to confirm with the airport sponsor the aircraft types and number of operations by occasional aircraft that use or are projected to use the Waterloo Regional Airport. A list of design aircraft and number of operations that form the basis for the pavement design and standard geometrics to reconstruct the taxiway will be presented with the pavement design. The most current version of Draft AC 150/5000 -XX, Critical Aircraft for Regular Use Determination, will be used to define the design aircraft. 7 Pavement Design. This task consists of determining the pavement section for Taxiway C South and preparing final pavement design forms. It is assumed the pavement section for Taxiway C South will consist of a PCC surface course underlain by an aggregate base course (matching the Taxiway C North pavement section) but possibly with different course thicknesses. The pavement section for Taxiway C North was determined under the Agreement. This task does not include alternative pavement designs or life cycle cost analysis. 8. Preparation of Bid Documents. This task consists of the preparation of the final design plans for this project. Plans will be prepared in compliance with current FAA requirements in effect at the time the plans are prepared. This task includes the preparation of the following sheets: Bid Package 1 - Taxiway C Reconstruction and Pavement Markings 1) Title Sheet, Seal 2) Schedule of Drawings and Quantities 3) General Notes and Legend 4) Construction Safety and Operations 5) Taxiway Phasing Plan (Phase 1 - Runway 18/36 Closure) 6) Taxiway Phasing Plan (Phase 2 - Runway 12/30 Closure) 7) Taxiway Phasing Plan (Phase 3 - All Work Out of Runway Safety Areas) 8) Phasing Details Page 3 of 8 Page 344 of 418 .4:7COM 9) Typical Sections (Existing and Proposed) 10) Typical Sections (Existing and Proposed) 11) Typical Sections (Existing and Proposed) 12) Taxiway Existing Conditions, Boring Locations and Demo Plan 13) Taxiway Existing Conditions, Boring Locations and Demo Plan 14) Taxiway Existing Conditions, Boring Locations and Demo Plan 15) Geometric Layout 16) Geometric Layout 17) Pollution Prevention Plan 18) Erosion Control Plan 19) Erosion Control Plan 20) Erosion Control Plan 21) Erosion Control Details 22) Taxiway Plan and Profile 23) Taxiway Plan and Profile 24) Taxiway Plan and Profile 25) Taxiway Grading and Drainage Plans 26) Taxiway Grading and Drainage Plans 27) Taxiway Grading and Drainage Plans 28) Taxiway Subdrain Plan 29) Taxiway Subdrain Plan 30) Taxiway Subdrain Plan 31) Storm Sewer Details 32) Subdrain Details 33) Pavement Jointing Plan 34) Pavement Jointing Plan 35) Pavement Jointing Plan 36) Pavement Jointing Plan 37) Pavement Jointing Plan 38) Pavement Jointing Plan 39) Pavement Jointing Details 40) Pavement Jointing Details 41) Supplemental Elevation Plan 42) Supplemental Elevation Plan 43) Supplemental Elevation Plan 44) Supplemental Elevation Plan 45) Supplemental Elevation Plan 46) Supplemental Elevation Plan 47) Taxiway Lighting Plan 48) Taxiway Lighting Plan 49) Taxiway Lighting Plan 50) Taxiway Lighting Plan 51) Miscellaneous Electrical Details 52) Miscellaneous Electrical Details and Light Location Table 53) Electrical Handhole Details 54) Guidance Sign Details and Legends 55) Pavement Marking Plan 56) Pavement Marking Plan 57) Pavement Marking Plan 58) Pavement Marking Plan 59) Pavement Marking Plan 60) Pavement Marking Plan 61) Pavement Marking Plan 62) Pavement Marking Plan 63) Pavement Marking Plan 64) Pavement Marking Plan Page 4of8 Page 345 of 418 AECOM 65) Pavement Marking Plan 66) Pavement Marking Plan 67) Pavement Marking Plan 68) Pavement Marking Plan 69) Marking Details 70) Marking Details 71) Taxiway Cross Sections 72) Taxiway Cross Sections 73) Taxiway Cross Sections 74) Taxiway Cross Sections 75) Taxiway Cross Sections 76) Taxiway Cross Sections 77) Taxiway Cross Sections 78) Taxiway Cross Sections 79) Taxiway Cross Sections 80) Taxiway Cross Sections 81) Taxiway Cross Sections 82) Taxiway Cross Sections 83) Taxiway Cross Sections 84) Taxiway Cross Sections 85) Taxiway Cross Sections 86) Taxiway Cross Sections 87) Taxiway Cross Sections Bid Package 2 — Runway 12/30 Pavement Repairs and Remarking 1) Title Sheet, Seal 2) Schedule of Drawings and Quantities 3) General Notes and Legend 4) Construction Safety and Operations 5) Taxiway Phasing Plan (Phase 1 — Runway 18/36 Closure) 6) Taxiway Phasing Plan (Phase 2 — Runway 12/30 Closure) 7) Taxiway Phasing Plan (Phase 3 — All Work Out of Runway 8) Phasing Details 9) Runway 12/30 Pavement Joint Repair Existing Rehabilitation Plan 10) Runway 12/30 Pavement Joint Repair Existing Rehabilitation Plan 11) Runway 12/30 Joint and Crack Repair Existing Conditions 12) Runway 12/30 Joint and Crack Repair Existing Conditions 13) Runway 12/30 Joint and Crack Repair Existing Conditions 14) Runway 12/30 Joint and Crack Repair Existing Conditions Safety Areas) Conditions and Conditions and and Details and Details and Details and Details 9. Project Manuals. This task consists of the preparation of two separate project manuals (one for each Bid Package) using the Project Manual dated May 20, 2016. 10. Construction Safety and Phasing Plans. This task consists of updating the Construction Safety and Phasing Plan (CSPP) prepared previously under the Agreement and conditionally approved by the FAA on June 14, 2016. The updated CSPP shall be in accordance with AIP Sponsor Guide Section 960 and Advisory Circular 15015370-2F. The updated CSPP will include Taxiway C South and shall be submitted to FAA for review and comments as part of the 90% submittal. A final CSPP will be prepared to address comments received and re -submitted for FAA upload to OE/AAA website for review by other FAA divisions and Federal agencies. A copy of the FAA -approved CSPP will be included in both project manuals. Page 5 of 8 Page 346 of 418 AECOM 11. Airspace Submittal. This task consists of preparation and submittal of FAA 7460-1 forms electronically through the FAA's 0E/AAA website for temporary construction items, including contractor's staging area, access routes and construction equipment. Air space forms will be submitted during design phase of project once element locations are defined in order for FAA determinations to be received prior to the anticipated construction start. 12. Estimate of Probable Construction Cost. This task consists of the preparation of detailed estimates of construction costs (one for each bid package) based upon the detailed plans and specifications. This statement of probable construction costs prepared by ATS represents ATS's best judgment as a design professional at the time the estimate is drawn. It is recognized, however, that neither ATS nor the Client has any control over the cost of labor, materials or equipment; over the contractor's method of determining bid prices; or over competitive bidding or market conditions. Accordingly, ATS cannot and does not guarantee that bids will not vary from any statement of Probable Construction Cost or other cost estimates prepared by ATS. An update to the Capital Improvement Program (CIP) budget for the project will be prepared as part of this task. 13. Engineer's Design Report. This task consists of updating the 90% Engineer's Design Report (Report) prepared previously under the Agreement and dated April 30, 2016. The updated Report shall be in accordance with the AIP Sponsor Guide Section 920 effective at the time of this Amendment. The updated Report will include Taxiway C South and will be submitted to the Client and FAA for review and comments. Responses will be provided to comments. A final version of the Report will be prepared and submitted to the Client and FAA. 14. Update Airfield Guidance Sign Plan. Not applicable, as this task was completed under the Agreement. 15. Update Airport Layout Plan. Not applicable, as this task was completed under the Agreement. 16. Quality Review. This task consists of the quality review of work elements on the project. During the course of this project, quality reviews will be conducted by senior technical personnel that are not directly involved in the project. 17. DBE Program. Not applicable, as this task was completed under the Agreement. 18. Conferences and Meetings. This task consists of conferences and meetings that will be attended by ATS for the purpose of coordination with the Client, information exchange and general understanding of the status and direction of the project. It is anticipated that an on-site field meeting will be held during design, and a meeting will be held with the Client around the time of the 90% submittal. 19. Bid Assistance. This task consists of assisting the Client in advertising. for and receiving bids, attending the bid opening, analyzing the bids received, and preparing a recommendation to the Client and FAA for award of contract. The following documents will be provided as part of this task: 1) Letter of Recommendation 2) Tabulation of Bids Page 6 of 8 Page 347 of 418 AECOM 20. Pre -Bid Conference. This task consists of attending and conducting a Pre -Bid Conference at the project site for prospective bidders. ATS will prepare and distribute an agenda and the minutes of this conference. 21. Bid Document Interpretation. This task consists of answering bid document interpretation questions from bidders, and preparing and issuing any required addenda. 22. Grant Application. This task consists of assisting the Client in preparation of grant application. 23. Design Administration. This task consists of office administration and coordination of the project. Interoffice meetings, general day-to-day administrative responsibilities, and typing of interoffice memoranda and minutes of meetings are included in this task. This task includes preparation and submittal of the following: 1) 30% Submittal a. FAA. One hard copy and one electronic copy of the updated 90% Engineer's Design Report and 30% Geometric Sheets for Taxiway C south of Runway 12/30. b. Client. Two hard copies of the updated 90% Engineer's Design Report and 30% Geometric Sheets for Taxiway C south of Runway 12/30. c. ATS. Two hard copies of the updated 90% Engineer's Design Report and 30% Geometric Sheets for Taxiway C south of Runway 12/30. 2) 90% Submittal — Bid Packages 1 and 2 a. FAA. One hard copy of half-size set of plans, one hard copy of the project manual, one hard copy of the updated CSPP, and one hard copy of the revised 90% Engineer's Design Report containing written responses to the 30% comments. In addition to the hard copies, FAA will be provided with electronic copies as three separate Acrobat PDF files. b. Client. Two sets of half-size plans, two copies of the project manual, two hard copies of the updated CSPP and two copies of the revised 90% Engineer's Design Report. c. ATS. Two sets of half-size plans, two copies of the project manual, two hard copies of the updated CSPP and two copies of the revised 90% Engineer's Design Report. 3) Final Submittal — Bid Packages 1 and 2 a. FAA. One electronic copy of written responses to 90% comments, and an electronic copy of the plans, project manuals, project construction cost estimates, project budgets and final Engineer's Design Report. b. Client. Two copies of written responses to 90% comments and two hard copies of the plans, project manuals, project construction cost estimates, project budgets and final Engineer's Design Report. c. ATS. Two copies of written responses to 90% comments and two hard copies of the plans, project manuals, project construction cost estimates, project budgets and final Engineer's Design Report. Page 7 of 8 Page 348 of 418 AECO 4) Issued for Bid Submittal — Bid Packages 1 and 2 a. FAA. Electronic copies of the plans and project manual as Acrobat PDF files. b. Client. Two copies of the plans and project manual. c. ATS. Twenty copies of the plans, project manual and proposal forms to be provided to plan rooms and potential contractors and suppliers. 0:1AdministrationlAGREEIPROF`ALO Recon Taxi C North of Runway 12 30 Amendment 1.docx Page 8 of 8 Page 349 of 418 Exhibit B Amendment No. 1 - Reconstruct Taxiway C South of Runway 12/30 Waterloo Regional Airport Waterloo, Iowa FAA AIP 3-19-0094-045 Engineering Services Consultant Cost Summary Direct Labor Cost Category Hours Rate/Hour Amount Senior Professional 94 $80.00 $7,520.00 Project Professional 0 $57.00 $0.00 Staff Professional 148 $44.50 $6,586.00 Professional 132 $36.45 $4,811.40 CADD Operator II 166 $33.80 $5,610.80 CADD Operator I 85 $24.45 $2,078.25 Senior Technician 32 $34.60 $1,107.20 Technician 32 $25.60 $819.20 Project Support 64 $29.90 $1,913.60 $30,446.45 753 Il. Payroll Burden and Overhead Costs 139.14% $42,363.19 Ill. Direct Project Expenses Category Units Rate/Unit Amount Mileage 2000 0.540 1,080.00 Per Diem 0 50.00 0.00 Lodging 0 90.00 0.00 BIW Copies 20,000. 0.06 1,200.00 Color Copies 500 0.22 110.00 Plan Copier 100 0.50 50.00 EDM Equipment 30 12.50 375.00 GPS Equipment 30 25.00 750.00 Miscellaneous, Other 500.00 $4,065.00 IV. AECOM Estimated Actual Costs $76,874.64 Rounded $76,900.00 V. Subcontract Expense $0.00 VI. Estimated Actual Costs $76,900.00 VII. Fixed Fee (15% of Items 1 & II) Rounded $10,900.00 VIII. Maximum Amount Payable (Lump Sum) $87,800.00 Page 350 of 418 Exhibit B Amendment No. 1 - Reconstruct Taxiway C South of Runway 12)36 Waterloo Regional Airport Waterloo, Iowa FAA AIP 3-19-6094-045 Engineering Services Staff Hour Estimate Item No. Description Senior Prof Project Prof Staff Prof Prof CADD Operator II CADD Operator I Senior Technician Technician Project Support Totals DESIGN PHASE 1 Pre -Design Conference 4 4 2 Data Collection and Review 4 8 8 20 3 Subsurface Information 0 0 4 Field Survey - 8 32 32 72 5 Base Mapping & Digital Terrain Model - 4 8 8 8 28 6 Design Aircraft 4 8 12 7 Pavement Design 4 16 20 8 Preparation of Bid Documents Bid Package No. 1 - Taxiway C Reconstruction and Pavement Markings 1) Title Sheet, Seal 1 1 2) Schedule of Drawings and Quantities 4 4 6 3) General Nates and Legend 4 4 6 4) Construction Safety and Cperalions 4 4 6 5) Taxiway Phasing Plan (Phase 1 - Runway 18136 Closure) 1 1 6) Taxiway Phasing Plan (Phase 2 - Runway 12/30 Closure) 4 4 8 7) Taxiway Phasing Plan (Phase 3 - All work out of Runway Safety Areas) 1 1 8) Phasing Details 1 1 9) Typical Sections (Existing and Proposed) 1 1 10) Typical Sections (Existing and Proposed) 1 1 11) Typical Sections (Existing and Proposed) 4 4 0 12) Taxiway Existing Conditions, Boring Locations and Demo Plan 1 1 13) Taxiway Existing Conditions, Boring Locations and Demo Plan 1 1 14) Taxiway Existing Conditions, Boring Locations and Demo Plan 4 4 6 15) Geometric Layout 1 1 16) Geometric Layout 4 4 8 17) Pollution Prevention Plan 4 2 6 18) Erosion Control Plan 1 1 19) Erosion Control Plan 1 1 20) Erosion Control Plan 4 4 8 21) Erosion Control Details 1 1 22) Taxiway Plan and Profile 1 1 23) Taxiway Plan and Profile 1 1 24) Taxiway Plan and Profile 8 8 16 25) Taxiway Grading and Drainage Plans 1 1 26) Taxiway Grading and Drainage Plans 1 1 27) Taxiway Grading and Drainage Plans 8 8 16 26) Taxiway Subdrain Plan 1 1 29) Taxiway Subdrain Plan 1 1 30) Taxiway Subdrain Ran 8 8 16 31) Storm Sewer Details 1 1 32) Subdrain Details 1 1 33) Pavement Jointing Plan 1 1 34) Pavement Jointing Plan - 1 1 35) Pavement Jointing Plan 1 1 36) Pavement Jointing Plan 1 1 37) Pavement Jointing Plan 1 1 38) Pavement Jointing Plan 8 9 16 39) Pavement Jointing Details 1 1 40) Pavement Jointing Details 4 4 8 41) Supplemental Elevation Plan 1 1 42) Supplemental Elevation Plan 1 1 43) Supplemental Elevation Plan 1 1 44) Supplemental Elevation Plan 1 1 45) Supplemental Elevation Plan 1 1 46) Supplemental Elevation Plan 8 0 16 47) Taxiway Lighting Plan 1 1 48) Taxiway Lighting Plan 1 1 49) Taxiway Lighting Plan 1 1 50) Taxiway Lighting Plan 5 8 16 51) Miscellaneous Electrical Details 1 1 52) Miscellaneous Electrical Details and Light Location Table 4 4 8 53) Electrical Handhole Details 1 1 54) Guidance Sign Details and Legends 4 4 8 55) Pavement Marking Plan 1 1 56) Pavement Marking Plan 1 1 57) Pavement Marking Plan 1 1 58) Pavement Marking Plan 1 1 59) Pavement Marking Plan 1 1 60) Pavement Marking Plan 1 1 61) Pavement Marking Plan 1 1 62) Pavement Marking Plan 1 1 63) Pavement Marking Plan 1 1 64) Pavement Marking Plan 1 1 65) Pavement Marking Plan 1 1 66) Pavement Marking Plan 1 1 67) Pavement Marking Plan 1 1 68) Pavement Marking Plan 1 1 69) Marking Details 1 1 70) Marking Details 1 1 71) Taxiway Cross Sections 1 1 Page 351 of 418 Exhibit B Amendment No. 1 - Reconstruct Taxiway C South of Runway 12/30 Waterloo Regional Airport Waterloo, Iowa FAA Alp 3-19-0094-045 Engineering Services Staff Hour Estimate Page 352 of 418 72) Taxiway Cross Sections 1 1 73) Taxiway Cross Sections 1 1 74) Taxiway Cross Sections 1 1 75) Taxiway Cross Sections 1 1 76) Taxiway Cross Sections 1 1 77) Taxiway Cross Sections 1 1 70) Taxiw y Cross Sections 1 1 79) Taxiway Cross Sections 1 1 80) Taxiway Cross Sections1 1 81) Taxiway Cross Sections1 1 82) Taxiway Cress Sections 1 1 83) Taxiway Cross Sections 1 1 84) Taxiway Cross Sections 1 1 85) Taxiway Cross Sections 4 2 6 86) Taxiway Cross Sections 4 2 6 87) Taxiway Cross Sections 4 2 6 Bid Package No. 2- Runway 12/30 Pavement Repairs and Remarking t) Title Sheet, Seal 1 1 2) Schedule of Drawings and Quantities 4 4 8 3) General Notes and Legend 4 4 8 4) Construction Safety and Operations 4 4 8 5) Taxiway Phasing Plan (Phase 1 - Runway 18/36 Closure) 1 1 6) Taxiway Phasing Plan (Phase 2 - Runway 12/30 Closure) 4 4 8 7) Taxiway Phasing Plan (Phase 3 -All work out of Runway Safety Areas) 1 1 8) Phasing Details 1 1 9) Runway 12130 Pavement Joint Repair Existing Conditions and Rehabilitation Plan 1 1 10) Runway 12/30 Pavement Joint Repair Existing Conditions and Rehabilitation Plan 4 4 8 16 11) Ruwnay 12/30 Joint and Crack Repair Existing Conditions and Details 1 1 12) Ruwnay 12!30 Joint and Crack Repair Existing Conditions and Details 1 1 13) Ruwnay 12/30 Joint and Crack Repair Existing Conditions and Details 1 1 14) Ruwnay 12130 Joint and Crack Repair Existing Conditions and Details 1 1 9 Project Manuals 6 16 40 64 10 Constriction Safety and Phasing Plan 12 12 11 Airspace Submittal 12 12 12 Estimate of Probable Construction Cost -2 Estimates 2 12 12 26 13 Engineer's Design Report 4 8 8 20 14 Update Airfield Guidance Sign Plan 0 15 Update Airport Layout Plan 0 16 Quality Review 12 12 15 DBE Program 0 18 Conferences and Meetings 24 24 19 Bid Assistance 8 8 16 20 Pre -Bid Conference 4 4 21 Bid Document Interpretation 8 8 16 22 Grant Application 4 4 23 Design Administration 24 16 16 58 Total Design Services 94 9 148 132 166 85 32 32 64 753 Page 352 of 418 EXHIBIT "C" FEDERAL CONTRACT PROVISIONS FOR A/E AGREEMENTS ALL REFERENCES MADE HEREIN TO "CONTRACTOR", "BIDDER", AND "OFFEROR" SHALL PERTAIN TO THE ARCHITECT/ENGINEER (A/E). ALL REFERENCES MADE HEREIN TO "SUBCONTRACTOR" SHALL PERTAIN TO ANY AND ALL SUBCONSULTANTS UNDER CONTRACT WITH THE A/E. ALL REFERENCES MADE HEREIN TO "SPONSOR" AND "OWNER" SHALL PERTAIN TO THE STATE, CITY, AIRPORT AUTHORITY OR OTHER PUBLIC ENTITY EXECUTING CONTRACTS WITH THE A/E. ACCESS TO RECORDS AND REPORTS Reference: 2 CFR § 200.326, 2 CFR § 200.333 The contractor must maintain an acceptable cost accounting system. The contractor agrees to provide the Sponsor, the Federal Aviation Administration, and the Comptroller General of the United Statesor any of their duly authorized representatives access to any books, documents, papers, and records of the contractor which are directly pertinent to the specific contract for the purpose of making audit, examination, excerpts and transcriptions. The contractor agrees to maintain all books, recordsand reports required under this contract for a period of not less than three years after final payment is made and all pending matters are closed. CIVIL RIGHTS—GENERAL Reference: 49 USC § 47123 The contractor agrees that it will comply with pertinent statutes, Executive Orders and such rules as are promulgated to ensure that no person shall, on the grounds of race, creed, color, national origin, sex, age, or handicap be excluded from participating in any activity conducted with or benefitingfrom Federal assistance. This provision binds the contractors from the bid solicitation period through the completion of the contract. This provision is in addition to that required of Title V1 of the Civil Rights Act of1964. This provision also obligates the tenant/concessionaire/lessee or its transferee for the period during which Federal assistance is extended to the airport through the Airport Improvement Program, except where Federal assistance is to provide, or is in the form of personal property; real property or interest therein; structures or improvements thereon. In these cases the provision obligates the party or any transferee for the longer of the following periods: (a) the period during which the property is used by the airport sponsor or any transferee for a purpose for which Federal assistance is extended, or for another purpose involving the provision ofsimilar services or benefits; or (b) the period during which the airport sponsor or any transferee retains ownership or possession of the property. Page 1 of 12 Updated Jan 19, 2016 Page 353 of 418 CIVIL RIGHTS —TITLE VI ASSURANCES 1) Title VI Solicitation Notice Reference: Appendix 4 of FAA Order 1400.11, Nondiscrimination in Federally -Assisted Programs at the Federal AviationAdministration The (Name of Sponsor), in accordance with the provisions of Title VI of the Civil Rights Actof 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifiesall bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fairopportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. 2) Title VI Clauses for Compliance with Nondiscrimination Requirements Reference: Appendix A of Appendix 4 of FAA Order 1400.11, Nondiscrimination in Federally- Assisted Programs at the Federal Aviation Administration During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees asfollows: a) Compliance with Regulations: The contractor (hereinafter includes consultants) will comply with the Title VI List of Pertinent Nondiscrimination Statutes and Authorities, as they maybe amended from time to time, which are herein incorporated by reference and made a part of this contract. b) Non-discrimination: The contractor, with regard to the work performed by it during thecontract, will not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor will not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR part 21. c) Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the contractor of the contractor's obligations under this contract and the Acts and the Regulations relative to Non-discrimination on the grounds of race, color, or national origin. d) Information and Reports: The contractor will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined bythe sponsor or the Federal Aviation Administration to be pertinent to ascertain compliance with such Acts, Regulations, and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the contractor will so certify to the sponsor or the Federal Aviation Administration, as appropriate, and will setforth what efforts it has made to obtain the information. e) Sanctions for Noncompliance: In the event of a contractor's noncompliance with the Non- discrimination provisions of this contract, the sponsor will impose such contract sanctions as it or the Federal Aviation Administration may determine to be appropriate, including, but not limited to: i. Withholding payments to the contractor under the contract until the contractorcomplies; and/or ii. Cancelling, terminating, or suspending a contract, in whole or in part. Page 2 of 12 Updated Jan 19, 2016 Page 354 of 418 f) Incorporation of Provisions: The contractor will include the provisions of paragraphs a)through f) in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The contractorwill take action with respect to any subcontract or procurement as the sponsor or the Federal Aviation Administration may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the contractor becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction, the contractor may request the sponsor to enter into any litigation to protect the interests of the sponsor. In addition, the contractor may request the United States to enter into the litigation to protect the interests of the United States. 3) Title VI List of Pertinent Nondiscrimination Authorities Reference: Appendix E of Appendix 4 of FAA Order 1400.11, Nondiscrimination in Federally -Assisted Programs at the Federal Aviation Administration During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees to comply with the following non- discrimination statutes and authorities; including but not limitedto: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); • 49 CFR part 21 (Non-discrimination In Federally -Assisted Programs of The Department of Transportation—Effectuation of Title VI of The Civil Rights Act of 1964); • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. • § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and projects); • Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); • Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal -aid recipients, sub -recipients and contractors, whether such programs or activities are Federally funded or not); • Titles II and III of the Americans with Disabilities Act of 1990, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation regulations at 49 CFR parts 37 and 38; Page 3 of 12 Updated Jan 19, 2016 Page 355 of 418 ▪ The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); ® Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low -Income Populations, which ensures non-discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; • Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); ® Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq). DISADVANTAGED BUSINESS ENTERPRISE Reference: 49 CFR part 26 Contract Assurance (§ 26,13) - The contractor or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carryout applicable requirements of 49 CFR Part 26 in the award and administration of DOT assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this contract,which may result in the termination of this contract or such other remedy, as the recipient deems appropriate. Prompt Payment (§26.29) - The prime contractor agrees to pay each subcontractor under this prime contract for satisfactory performance of its contract no later than thirty (30) calendar days fromthe receipt of each payment the prime contractor receives from the Sponsor. The prime contractoragrees further to return retainage payments to each subcontractor within thirty (30) calendar days afterthe subcontractor's work is satisfactorily completed. Any delay or postponement of payment fromthe above referenced time frame may occur only for good cause following written approval of the Sponsor. This clause applies to both DBE and non -DBE subcontractors. FEDERAL FAIR LABOR STANDARDS ACT (FEDERAL MINIMUM WAGE) Reference: 29 USC § 201, et seq. All contracts and subcontracts that result from this solicitation incorporate the following provisions by reference, with the same force and effect as if given in full text. The contractor has full responsibility to monitor compliance to the referenced statute or regulation. The contractor must address any claims or disputes that pertain to a referenced requirement directly with the U.S. Department of Labor—Wage and Hour Division. ,1111116161111111111111111211111121 Page 4 of 12 Updated Jan 19, 2016 Page 356 of 418 LOBBYING AND INFLUENCING FEDERAL EMPLOYEES Reference: 49 CFR part 20, Appendix A The bidder or offeror certifies by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: 1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the bidderor offeror, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Memberof Congress in connection with the awarding of any Federal contract, the making of any Federalgrant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2) If any funds other than Federal appropriated funds have been paid or will be paid to any personfor influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connectionwith this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for makingor entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. OCCUPATIONAL SAFETY AND HEALTH ACT OF 1970 Reference: 20 CFR part 1910 All contracts and subcontracts that result from this solicitation incorporate the following provisionsby reference, with the same force and effect as if given in full text. The contractor has full responsibility to monitor compliance to the referenced statute or regulation. The contractor must address any claims or disputes that pertain to a referenced requirement directly with the U.S. Department of Labor— Occupational Safety and Health Administration. RIGHT TO INVENTIONS Reference: 2 CFR § 200 Appendix II(F) All rights to inventions and materials generated under this contract are subject to requirements and regulations issued by the FAA and the Sponsor of the Federal grant under which this contract is executed. Page 5 of 12 Updated Jan 19, 2016 Page 357 of 418 TRADE RESTRICTION CLAUSE Reference: 49 CFR part 30 The contractor or subcontractor, by submission of an offer and/or execution of a contract, certifies that it: a) is not owned or controlled by one or more citizens of a foreign country included in the list of countries that discriminate against U.S. firms published by the Office of the United States Trade Representative (USTR); b) has not knowingly entered into any contract or subcontract for this project with a person that isa citizen or national of a foreign country on said list, or is owned or controlled directly or indirectly by one or more citizens or nationals of a foreign country on said list; c) has not procured any product nor subcontracted for the supply of any product for use on the project that is produced in a foreign country on said list. Unless the restrictions of this clause are waived by the Secretary of Transportation in accordance with 49 CFR 30.17, no contract shall be awarded to a contractor or subcontractor who is unable to certifyto the above. If the contractor knowingly procures or subcontracts for the supply of any product or service of a foreign country on said list for use on the project, the Federal Aviation Administration may direct through the Sponsor cancellation of the contract at no cost to the Government. Further, the contractor agrees that, if awarded a contract resulting from this solicitation, itwill incorporate this provision for certification without modification in each contract and in all lower tier subcontracts. The contractor may rely on the certification of a prospective subcontractor unless it has knowledge that the certification is erroneous. The contractor shall provide immediate written notice to the sponsor if the contractor learns that its certification or that of a subcontractor was erroneous when submitted or has become erroneous by reason of changed circumstances. The subcontractor agrees to provide written notice to the contractor if at any time it learns that its certification was erroneous by reason of changed circumstances. This certification isa material representation of fact upon which reliance was placed when making the award. If it is later determined that the contractor or subcontractor knowingly rendered an erroneous certification, the Federal Aviation Administration may direct through the Sponsor cancellation ofthe contract or subcontract for default at no cost to the Government. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by this provision. The knowledge and information of a contractor is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. This certification concerns a matter within the jurisdiction of an agency of the United States of America and the making of a false, fictitious, or fraudulent certification may render the maker subjectto prosecution under Title 18, United States Code, Section 1001. Page 6 of 12 Updated Jan 19, 2016 Page 358 of 418 TEXTING WHEN DRIVING (References: Executive Order 13513, and DOT Order3902.10) In accordance with Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving" (10/1/2009) and DOT Order 3902.10 "Text Messaging While Driving" (12/30/2009), FAA encourages recipients of Federal grant funds to adopt and enforce safety policies that decreasecrashes by distracted drivers, including policies to ban text messaging while driving when performing work related to a grant or sub -grant. The contractor must promote policies and initiatives for employees and other work personnelthat decrease crashes by distracted drivers, including policies to ban text messaging while driving. The contractor must include these policies in each third party subcontract involved on this project. VETERAN'S PREFERENCE Reference: 49 USC § 47112(c) In the employment of labor (except in executive, administrative, and supervisory positions), preference must be given to Vietnam era veterans, Persian Gulf veterans, Afghanistan -Iraq war veterans, disabled veterans, and small business concerns owned and controlled by disabled veterans as defined in Title 49 United States Code, Section 47112. However, this preference shall apply only where the individuals are available and qualified to perform the work to which the employment relates. Page 7 of 12 Updated Jan 19, 2016 Page 359 of 418 PROVISIONS APPLICABLE TO CONTRACTS EXCEEDING $10,000 TERMINATION OF CONTRACT Reference: 2 CFR § 200 Appendix II(B) a) The Sponsor may, by written notice, terminate this contract in whole or in part at any time,either for the Sponsor's convenience or because of failure to fulfill the contract obligations. Upon receipt of such notice services must be immediately discontinued (unless the notice directs otherwise) and all materials as may have been accumulated in performing this contract, whether completed or in progress, delivered to the Sponsor. b) If the termination is for the convenience of the Sponsor, an equitable adjustment in the contract price will be made, but no amount will be allowed for anticipated profit on unperformed services. c) If the termination is due to failure to fulfill the contractor's obligations, the Sponsor may takeover the work and prosecute the same to completion by contract or otherwise. In such case, the contractor is liable to the Sponsor for any additional cost occasioned to the Sponsorthereby. d) If, after notice of termination for failure to fulfill contract obligations, it is determined that the contractor had not so failed, the termination will be deemed to have been effected forthe convenience of the Sponsor. In such event, adjustment in the contract price will be made as provided in paragraph 2 of this clause. e) The rights and remedies of the sponsor provided in this clause are in addition to any otherrights and remedies provided by law or under this contract. Page 8 of 12 Updated Jan 19, 2016 Page 360 of 418 PROVISIONS APPLICABLE TO CONTRACTS EXCEEDING $25,000 DEBARMENT AND SUSPENSION (NON -PROCUREMENT) References: 2 CFR part 180 (Subpart C), 2 CFR part 1200, DOT Order 4200.5 DOT Suspension& Debarment Procedures & CERTIFICATE REGARDING DEBARMENT AND SUSPENSION (BIDDER OR OFFEROR) By submitting a bid/proposal under this solicitation, the bidder or offeror certifies that at the time the bidder or offeror submits its proposal that neither it nor its principals are presently debarred or suspended by any Federal department or agency from participation in this transaction. CERTIFICATION REGARDING DEBARMENT AND SUSPENSION (SUCCESSFUL BIDDER REGARDING LOWER TIER PARTICIPANTS) The successful bidder, by administering each lower tier subcontract that exceeds $25,000 as a "covered transaction", must verify each lower tier participant of a "covered transaction" under the project is not presently debarred or otherwise disqualified from participation in this federally assisted project. The successful bidder will accomplish this by: 1. Checking the System for Award Management at website: https://www.sam.gov. 2. Collecting a certification statement similar to the Certificate Regarding Debarment and Suspension (Bidder or Offeror), above. 3. Inserting a clause or condition in the covered transaction with the lower tier contract If the FAA later determines that a lower tier participant failed to tell a higher tier that it was excluded or disqualified at the time it entered the covered transaction, the FAA may pursue any availableremedy, including suspension and debarment. Page 9 of 12 Updated Jan 19, 2016 Page 361 of 418 PROVISIONS APPLICABLE TO CONTRACTS EXCEEDING $100,000 BREACH OF CONTRACT TERMS Reference 2 CFR § 200 Appendix II(A) Any violation or breach of terms of this contract on the part of the contractor or its subcontractors may result in the suspension or termination of this contract or such other action that may be necessaryto enforce the rights of the parties of this agreement. The duties and obligations imposed by the Contract Documents and the rights and remedies available thereunder are in addition to, and not a limitation of, any duties, obligations, rights and remedies otherwise imposed or available by law. CLEAN AIR AND WATER POLLUTION CONTROL References: 49 CFR § 18.36(i)(12) and 2 CFR § 200 Appendix II(G) Contractors and subcontractors agree: 1. That any facility to be used in the performance of the contract or subcontract or to benefit fromthe contract is not listed on the Environmental Protection Agency (EPA) List of Violating Facilities; 2. To comply with all the requirements of Section 114 of the Clean Air Act, as amended, 42 U.S.C. 1857 et seq. and Section 308 of the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq. relating to inspection, monitoring, entry, reports, and information, as well as another requirements specified in Section 114 and Section 308 of the Acts, respectively, and all other regulations and guidelines issued thereunder; 3. That, as a condition for the award of this contract, the contractor or subcontractor will notifythe awarding official of the receipt of any communication from the EPA indicating that a facility to be used for the performance of or benefit from the contract is under consideration to be listed onthe EPA List of Violating Facilities; 4. To include or cause to be included in any construction contract or subcontract which exceeds $100,000 the aforementioned criteria and requirements. CONTRACT WORKHOURS AND SAFETY STANDARDS ACT REQUIREMENTS Reference: 2 CFR § 200 Appendix II (E) 1. Overtime Requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer ormechanic, including watchmen and guards, in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation ata rate not less than one and one-half times the basic rate of pay for all hours worked in excess offorty hours in such workweek. 2. Violation; Liability for Unpaid Wages; Liquidated Damages. In the event of any violation of the clause set forth in paragraph (1) above, the contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract forthe District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated Page 10 of 12 Updated Jan 19, 2016 Page 362 of 418 damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph 1 above, in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess ofthe standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph )above. 3. Withholding for Unpaid Wages and Liquidated Damages. The Federal Aviation Administration or the Sponsor shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any monies payable on account of work performed by the contractor or subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other Federally -assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph 2 above. 4. Subcontractors. The contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraphs1 through 4 and also a clause requiring the subcontractor to include these clauses in any Iowertier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs 1 through 4 of thissection. Page 11 of 12 Updated Jan 19, 2016 Page 363 of 418 THIS PAGE INTENTIONALLY LEFT BLANK Page 12 of 12 Updated Jan 19, 2016 Page 364 of 418 CITY OF WATERLOO Council Communication Resolution approving a one month extension to the Memorandum of Agreement with Waterloo Community School District to extend technical and professional services in the operation of the Waterloo Educational Access Channel. City Council Meeting: 2/6/2017 Prepared: 2/1/2017 REVIEWERS: Department Reviewer Action Date Clerk Office 1"cchic, KJky Approved 9/29/20 6 ... ,1 PM SUBJECT: Resolution approving a one month extension to the Memorandum of Agreement with Waterloo Community School District to extend technical and professional services in the operation of the Waterloo Educational Access Channel. Submitted by: Submitted By: Kelley Felchle, City Clerk Summary Statement: The original agreement was in effect from 7/1/11 through 6/30/16. This extension allows for a continuance of the agreement on a month to month basis for a monthly fee of $1,000 to be paid to the city no later than the 15th of each month. The Waterloo Community School District will be taking over the operations but are in need of additional time to complete the transition. The School District intended for the switch over to take place by the end of January but, due to unexpected problems with Mediacom, they are asking that the contract be extended through the month of February. Page 365 of 418 CITY OF WATERLOO Council Communication Resolution approving sale of used John Deere Gator to the Cedar Rapids Ball Club Inc., (Waterloo Bucks) in the amount of $2,500.00. City Council Meeting: 2/6/2017 Prepared: 1/30/2017 REVIEWERS: Department Servic ATTACHMENTS: Description a oTy or QQighest SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Background Information: Reviewer ting, aid n, Q..,a tl brb Gator Action Approved Approv Type Date 1/30/201 f ... :24 .tbll 1/31/201 .. 12:52 P M Resolution approving sale of used John Deere Gator to the Cedar Rapids Ball Club Inc., (Waterloo Bucks) in the amount of $2,500.00. Submitted By: JB Bolger, Golf & Downtown Area Maintenance Manager Approve the sale of used 2008 John Deere Turf Gator for $2,500.00. Price matches the highest trade value offered by dealers in the 2017 Turf Maintenance Equipment Bids. None- City will receive a check in the amount of $2,500.00 from the Cedar Rapids Ball Club Inc. (Waterloo Bucks). This unit will help support maintenance operations at the City owned Riverfront Stadium. There is no cost to the City of Waterloo as the Cedar Rapids Ball Club Inc. is willing to pay the same trade value offered by dealers. Page 366 of 418 for 2017 Turf Maintenance Equipment Bidder is providing bid price as specified with all options included delivery to Leisure Services 1101 Campbell Ave, Waterloo, Iowa ready for use by the City of Waterloo. Bidder shall use State of Iowa DOT Grounds Care Contract Pricing or any other pricing structure to offer the lowest possible price. If awarded the contract we agree to deliver the equipment to the Leisure Services Department on or before April 14, 2017. Failure to deliver equipment on or before the designated receiving date shall result in a penalty at a daily rate of $50.00 per unit per working day until delivery is made. We understand that this quotation will be reviewed by the Leisure Services Golf Manager and the Waterloo City Council for the purpose of securing the equipment at the most favorable cost. Life cycle analysis will be used when appropriate. Factors such as service location and availability, warranty, maintenance records, vendor's past performance records, and quality of products offered will be considered where applicable. Trade-in items may be retained depending on trade values offered. Bid prices are per unit and specific quantities of units purchased will depend on bid prices. BIDDER: COMPANY NAME ADDRESS: 1 o 0 � 10,,'Y1 l 1)5' , CONTACT PERSON ...1 «- T27 l Z% - PHONE: (5 f ) - 0 I Jacobsen HR700 dollars ($ r' ) John Deere 2653B Utility Mower dollars ($ John Deere Gator TX Turf Vehicle dollars ($ e1r c Yui. moo) Page 367 of 418 John Deere 25008 Greens Mower dollars ($ Optional Trade-in Equipment Jacobsen R311 Wide Area Rough Mower • Model Year 2010 • Approx. 3,300 hours (Total of old and current hour meters) • Serial 6916601775 • Located at Iry Warren Golf Course Trade In Value: dollars($ John Deere 2653A • Model Year 2006 • Approx. 1,944 hours • Serial # TC2653D140809 • Located at South Hills Golf Course Trade In Value: dollars($ John Deere 2500 A Greens Mower • Model Year 2007 • Approx. Hours: 2,092 • Serial # TC250AD040534 Includes verticut heads with new teeth -spring 2016 Located at Gates Park Golf Course Trade In Value: dollars($ 5,000. op ) John Deere Turf Gator Model Year 2008 Approx. 1,962 Hours Serial # WOTURF6011585 Page 368 of 418 * Includes Windshield and Sun Canopy • Located at South Hills Golf Course Trade In Value: dollars(S a; 0ooj SIGNED: DATE: / / i Page 369 of 418 CITY OF WATERLOO Council Communication Resolution awarding bid to Bill Colwell Ford of Hudson, Iowa for the purchase of six (6) Police patrol vehicles, in the amount of $162,612.00. City Council Meeting: 2/6/2017 Prepared: 1/31/2017 REVIEWERS: Department i Works Dep rrt ent SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Reviewer t nn Mark 13 crrr Q..,� �nrb Action Approved Approa� Date 1/31/201 9:17.A. 1/31/201 / ... 12:41 PM Resolution awarding bid to Bill Colwell Ford of Hudson, Iowa for the purchase of six (6) Police patrol vehicles, in the amount of $162,612.00. Submitted By: Mark Rice, Public Works Director Recommend Approval Bids received were: Bill Colwell Ford, Hudson, IA: Sedan - $25,628 ea / SUV - $28,576 ea Stivers Ford, Waukee, IA: Sedan - $26,190 ea / SUV - $28,998 ea Request purchase approval for 3 Sedan and 3 SUV based on bids received. $162,612 416-11-1100-2117 Page 370 of 418 CITY OF WATERLOO Council Communication An Ordinance amending the 2008 City of Waterloo Traffic Code by Deleting Subsection (60) Cedar Street to Section 551, Parking Prohibited At All Times, and inserting in Lieu Thereof a New Subsection (60) Cedar Street, to Section 551, Parking Prohibited At All Times, As Follows: (60) Cedar Street - Northeast side from W. 4th Street to W. 2nd Street: southwest side from W. 6th Street to W. 5th Street; Both sides from W. 4th Street to W. 5th Street. City Council Meeting: 2/6/2017 Prepared: 2/1/2017 REVIEWERS: Department Reviewer Action Date 'Traffic Operations 1 vu Approved 21 /20I"/ ... 3.06 PM SUBJECT: Motion to receive, file, consider and pass for the first time an Ordinance amending the 2008 City of Waterloo Traffic Code by Deleting Subsection (60) Cedar Street to Section 551, Parking Prohibited At All Times, and inserting in Lieu Thereof a New Subsection (60) Cedar Street, to Section 551, Parking Prohibited At All Times, As Follows: (60) Cedar Street - Northeast side from W. 4th Street to W. 2nd Street: southwest side from W. 6th Street to W. 5th Street; Both sides from W. 4th Street to W. 5th Street. Motion to suspend the rules. Motion to receive, file, consider and pass for the second and third times and adopt said ordinance. Submitted by: Submitted By:Sandie Greco, Traffic Operations Superintendent Recommended Action: Adopt Ordinance Summary Statement: Additional parking is needed for business and activities in this area. Background Information: With Single Speed opening in the future and additional activities being held at the Center for the Arts additional parking is needed. Cedar Street is wide enough to accommodate parking on one side. Page 371 of 418 CITY OF WATERLOO Council Communication Ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by repealing Title Seven, Chapter 1, Section 4 Curb Cuts, Subsection H, and Title Seven, Chapter Three, Section Four Permits, Subsection C in its entirety and enact in lieu thereof a new Title Seven, Chapter 1, Section 4 Curb Cuts, Subsection H Contractor's Bond, and Title Seven, Chapter Three, Section Four Permits, Subsection C Contractor's Bond. City Council Meeting: 2/6/2017 Prepared: 1/12/2017 REVIEWERS: Department Reviewer Action Date P: rrg;ineer'nng Q e cirkc, K..i1cy Approved 1/5/2O1.7 ... :.`.>3 AM ATTACHMENTS: Description Type d Ordinance ('hrr:nr pc r ➢::l ck: ui�� "J� bcru r4 SUBJECT: Motion to receive, file, consider, and pass for the third time and adopt an ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by repealing Title Seven, Chapter 1, Section 4 Curb Cuts, Subsection H, and Title Seven, Chapter Three, Section Four Permits, Subsection C in its entirety and enact in lieu thereof a new Title Seven, Chapter 1, Section 4 Curb Cuts, Subsection H Contractor's Bond, and Title Seven, Chapter Three, Section Four Permits, Subsection C Contractor's Bond. Submitted by: Submitted By: Eric Thorson, City Engineer Recommended Action: Approval. Page 372 of 418 7-1-4: CURB CUTS: H. Any person constructing driveways and/or curb cuts within the city must first file a right of way construction bond with the city clerk in the sum of five thousand dollars ($5,000.00). The application for such construction must be approved by the city council and conditioned upon the fulfillment of the following 1. Faithful performance of all duties and regulations required by this chapter; 2. The faithful performance of every driveway and sidewalk specification on file in the city engineer's reconstruction or repair of driveways and/or curb cuts within the city; 3. The prompt payment to the city of any sums that may become due for any reason or under this chapter; 4. The prompt payment of all fines imposed upon said person for a violation of this chapter, which violations occur during the life of the bond; and 5. Upon indemnifying and keeping the city harmless from any liability arising from said person's constructing or reconstructing driveways and/or curb cuts within the city. (Rev. Ord. 113, Comp. 1941, p. C amd. Ord. 2878, 4 18 1977; Ord. 3058, 10 15 1979; Ord. 377/1, 3 11 1991; Ord. 3777, 3 25 1991) H. Contractor's Bond: Any person constructing driveways and/or curb cuts within the city must first file a right-of-way construction bond with the City Clerk in the sum of fifteen thousand dollars ($15,000.00), effective upon publication. This section does not apply to city employees working in an official capacity, Waterloo Water Works, city contracts, or city franchise agreements. The application for such construction must be approved by the city council and conditioned upon the fulfillment of the following: 1. Faithful performance of all duties and regulations required by this chapter; 2. Faithful performance of every curb cut specification on file in the City Engineer's Office, and/or any provision of this code or other city ordinance regulating the construction, reconstruction or repair of curb cuts within the city; 3. Prompt payment to the City of any sums that may become due for any reason or under this chapter; 4. Prompt payment of all fines imposed upon said person for a violation of this chapter, which violations occur during the life of the bond; and 5. Upon indemnifying and keeping the city harmless from any liability arising from said person's constructing or reconstructing curb cuts within the city. 7-3-4: PERMITS: C. Persons Eligible For Permit: No permit required by this chapter shall be issued to any person not holding and having a franchise, license or contract for which satisfactory bonds have been given Page 373 of 418 to protect and hold the city harmless against carelessness and neglect and otherwise to do and perform all such acts as the provisions of this codc and other ordinanccs of the city, and the provisions of the contract require. C. Contractor's Bond: Any person desiring to excavate or perform pavement repairs within the city must first file a right-of-way construction bond with the City Clerk in the sum of fifteen thousand dollars ($15,000.00), effective upon publication. This section does not apply to city employees working in an official capacity, Waterloo Water Works, city contracts, or city franchise agreements. The application for excavation must be approved by the city council and conditioned upon the fulfillment of the following: 1. Faithful performance of all duties and regulations required by this chapter; 2. Faithful performance of every excavation specification on file in the City Engineer's Office, and/or any provision of this code or other city ordinance regulating excavation within the city; 3. Prompt payment to the City of any sums that may become due for any reason or under this chapter; 4. Prompt payment of all fines imposed upon said person for a violation of this chapter, which violations occur during the life of the bond; and 5. Upon indemnifying and keeping the city harmless from any liability arising from said person's excavating within the city. Page 374 of 418 CITY OF WATERLOO Council Communication Airport Board Meeting minutes, December 27, 2016 City Council Meeting: 2/6/2017 Prepared: 1/24/2017 REVIEWERS: Department Reviewer Action Date Airport .Kaspari, K.eith. Approved 1/24/2017 - 5:44 PM Clerk Office Even., .11...,eAnn. Approved 1/27/2017 - 2:16 PM. ATTACHMENTS: Description Type DI Airport Board Meeting Minutes, December 27,20 6 Cover Memo SUBJECT: Minutes of December 27, 2016 Airport Board Meeting. Submitted by: Submitted By: Keith Kaspari, Airport Director Page 375 of 418 MINUTES WATERLOO REGIONAL AIRPORT BOARD Tuesday, December 27, 2016 1. ROLL CALL Chairperson, Hugh Field, called the meeting to order at 12:00 p.m. Board Members Present: Hugh Field, Chris Harshbarger, Arlene Humble, Bob Justis, Steve Dust and Dee Vandeventer. Board Members Absent: Aaron Buzza City Officials Present: Councilman Steve Schmitt. City Officials Absent: Councilman Tom Lind. Airport Staff Present: Keith Kaspari, Airport Director and Sheila Combs, Airport Bookkeeper. Other Attendees: Doug Schindel, AECOM. 11. AGENDA AS RECEIVED OR AMENDED Field requested an addition to the agenda under Old Business: Follow-up on letter discussed at last meeting. Moved by Harshbarger, seconded by Justis, to approve the agenda as amended. Ayes: 5. Motion carried. III. PUBLIC COMMENTS None. IV. REPORTS A. Director's Report: Field asked if there have been any updates from FAA on the Section -804 discussion regarding Approach Control services for Waterloo's FAA-ATCT. Kaspari stated that Agenda Item VII. A is a conference call. with FAA SSC Manager for an update. Field asked about advertising, stated that he saw the airport commercial on KWWL recently. Kaspari passed around. a Courier ad that has run several times. Discussion followed. Kaspari stated that he will call a meeting of the advertising subcommittee after January 15th'. Field asked Harshbarger to schedule the meeting. Harshbarger moved that Director's Report be received and placed on file, seconded by Vandeventer. Ayes: 5. Motion carried. 1 Page 376 of 418 B. Planning & Development Report: Kaspari stated that many old IDOT CSVI grants are being closed out and expressed thanks to both Doug Schindel and David Hughes of AECOM for their work on these. Kaspari communicated to the Board that the FAA's FY17 federal project work is still on schedule to be bid in March 2017. Harshbarger moved that the Planning & Development Report be received and placed on file, seconded by Justis. Ayes: 5. Motion carried. C. Legislative Updates: None. D. Monthly Airport Reports: The Board reviewed the monthly budget, enplanements, airline stats, on-time and airfare reports. Humble stated that leisure fares on the IDOT Fare report seem high, and that she sees much better fares when she checks. Kaspari stated there have been delays recently due to problems with fueling by Livingston, caused by both equipment problems and personnel changes. Discussed YTD budget. November revenues were up. Combs stated this was partially due to timing of landing fee payments, but November was also a very good month for parking revenue due to equipment all working well. Kaspari stated that December has been challenging due to numerous equipment problems causing unreadable tickets for the past couple of weeks. V. BOARD APPROVAL A. Approval of Minutes of November 22, 2016 Regular Meeting. Minutes of the November 22, 2016 meeting were reviewed. Harshbarger moved approval of the minutes, seconded by Justis. Ayes: 5. Motion carried. B. Motion to Receive and File November 2016 Expenses. All operating and capital expenses were reviewed. Moved by Harshbarger, seconded by Justis, that expenses be received and placed on file. Ayes: 5. Motion carried. C. Board Review and Approval of Design Agreement for Summer 2017 Construction Program.. Moved by Harshbarger, seconded by Justis, to approve Design Agreement with AECOM. Ayes: 5. Motion carried. 2 Page 377 of 418 VI. OLD BUSINESS A. RASA (Regional Air Service Alliance) Update. Kaspari spoke about RASA meeting which focused on expected future pilot shortages, as well as aircraft mechanics. Discussion followed regarding opportunities for training programs at both UNI and Hawkeye Community College. B. FAA SSC Lease Update. Kaspari stated that FAA has agreed to the new lease provisions as proposed, with a 3% increase. The term of the new lease extension is two years. C. Summary of December 15, 2016 C1P Meeting. Kaspari reported that he thought his CJP meeting with city officials went well_ Field stated that he will follow up with Mayor Hart regarding the importance of the request for parking lot equipment. Schindel stated that he would check with Eric Thorson on whether airport roads could be included in the city street program and therefore eligible for local option sales tax funds. D. Follow-up Discussion on Letter to United. Board discussed how to follow-up on the letter that was sent to United, with the consensus being that the Mayor should place a call to the CEO or President soon, also that service to Denver or Houston should be requested since we already have service to Chicago. VII. NEW BUSINESS A. Telephone Conference Call with Fred Frasier, FAA SSC Manager, Waterloo, Section 804 Equipment Update). Frasier reported that the purchase of STARS equipment for ALO appears to be fully funded. The tentative timeline shows installation finalized by mid -2017. Board asked how best to argue for continued service at Waterloo, should current plans fall through. Frasier stated that it should be stressed that in case of adverse incidents at O'Hare, Minneapolis -St Paul, or other major airports that traffic can be diverted and Waterloo will be ready. Frasier also suggested that congressional representatives could be contacted to help. B. Rates and Charges Discussion: Ground Lease Rate for Future Hangar Development. Board discussed ground lease rates. Kaspari would like to set a rate to be used in the case of hangar development. Justis moved, Dust seconded, that the Board gives Kaspari authority to negotiate a land lease with any parties interested in building a hangar; once a lease is agreed upon, it should be brought back to the Board for approval. Staff provided communication requesting Board support to assess a ground lease with a rate of $0.27 per SF. Harshbarger added that Kaspari should be open to negotiation not just one set rate. Ayes: 5. Motion carried. 3 Page 378 of 418 C. January Charters — Open Discussion. Board discussed the Bertch charters coming up in January and the request for a discounted parking rate for their employees leaving cars at the airport. Justis moved, Vandeventer seconded, that Kaspari negotiate a rate per car. Ayes: 5. Motion carried. D. Images of Iowa (Teiininal Lobby). Kaspari suggested that Board members look at the photography display in the Terminal and stated that he would like to continue to provide a display area and would like to rotate it to promote local non-profit organizations. VIII. STAFF AND BOARD MEMBER COMMENT None. IX. ADJOURNMENT Field adjourned the meeting at 1:39 p.m. Respectfully submitted, Hugh M. Field, Chairperson 4 Page 379 of 418 CITY OF WATERLOO Council Communication Planning, Programming & Zoning minutes of August 2, September 13, October 4, November 1, and December 6, 2016. City Council Meeting: 2/6/2017 Prepared: REVIEWERS: Department Reviewer Action Date Planning & Zoning Schroeder, Aric Approved 1/3 1/2017 1:01 PM Clerk Office liven, 1,eAnn Approved 2/l/20l7 9:l 6 AM ATTACHMENTS: Description Type D P&7 .minutes .Aug 2016 Cover Memo D P&Z r.iitinutes Sept 2016 Cover Memo D P&7 .minutes Oct 2016 Cover Memo D P&7 .minutes Nov 2016 Cover Memo D P&Z minutes Dec 2016 Cover Memo SUBJECT: Submitted by: Planning, Programming & Zoning minutes of August 2, September 13, October 4, November 1, and December 6, 2016. Submitted By: Page 380 of 418 MINUTES CITY OF WATERLOO, IOWA PLANNING, PROGRAMMING AND ZONING COMMISSION REGULAR MEETING - 4:00 P.M. AUGUST 2, 2016 The regular meeting of the Waterloo Planning, Programming, and Zoning Commission was called to order by Chairperson Tackett at 4:02 p.m. on August 2, 2016 in the Harold E. Getty Council Chambers at Waterloo City Hall. Members present were: Donat, Gustafson, Hall, Holdiman, Miehe, Tackett and Tyson. Members absent were: Flynn and Morrison. Others present: Noel Anderson, Aric Schroeder, Chris Western, Adrienne Miller, Abby Greenwood and Tim Andera - Planning Department; Eric Thorson — Engineering Department and 9 citizens. I. Approval of the Agenda It was moved by Gustafson, seconded by Holdiman, to approve the agenda as amended, adding a request by Struxture Architects on the behalf. of Black Hawk County Conservation for a 4,273 SF addition to the Hartman Reserve Nature Center building, located at 623-657 Reserve Drive. Motion carried unanimously. II. Approval of the Minutes from the Regular Meeting on July 5, 2016. It was moved by Hall, seconded by Tyson to approve the minutes. Motion carried unanimously. III. Financial Report: June 2016 Anderson gave the financial report, indicating that expenses were down, as being short a staff person has kept them down. Donat questioned if the new employees have been hired. Anderson noted that the new planners will start on August 18th and August 22n . The financial report was received and placed on file. W. Oral Presentations No oral comments. V Agenda Items A. Hearings — Site Plan Amendments 1. Request by CASCO Corporation for a site plan amendment to the "R -4,R -P" Planned Residence District to allow for the construction of 6,436 SF medical clinic and a 33 -stall parking lot, located directly to the east of 4015 Hurst Drive. It was moved by Donat and seconded by Hall to receive and place on file the statement of verification at 4:05 p.m. Motion carried unanimously and Tackett declared the hearing open. Andera gave the staff report noting that staff is recommending approval of the site plan amendment with the condition that the final site plan meets all applicable city codes, regulations, etc., including, but not limited to parking, landscaping, drainage, etc. David Bentz, Bishop Engineering, Urbandale, Iowa, noted that due to requests from the Fire Department, three parking stalls are being lost, noting that the minimum parking requirements of 30 stalls is still being Page 381 of 418 Planning and Zoning Commission August 2, 2016 met. Bentz noted that with the previous plan when there were 33 parking stalls, there were three handicap stalls and that it is being reduced to two handicap stalls. Gustafson noted that she would still like there to be three handicap stalls. Steve Dahms, CASCO Corporation, St. Louis, Missouri, noted that he does not believe his client will object to have three handicap stalls. Bentz noted that the additional handicap stall could be added, but it will not be van accessible. Holdiman questioned what the minimum number of handicap stalls is for this request. Andera noted that it is two stalls. It was moved by Holdiman, seconded by Hall to close the Public Hearing. Motion carried unanimously. The public hearing was closed at 4:19 p.m. It was moved by Holdiman, seconded by Donat, to approve the site plan amendment request with the conditions that 1) the site plan amendment with the condition that the final site plan meets all applicable city codes, regulations, etc., including, but not limited to parking, landscaping, drainage, etc., and 2) that a third handicap stall is constructed Motion carried unanimously. 2. Request by VJ Engineering on the behalf of Heritage Square Real Estate for a site plan amendment to the "S-1" Shopping Center District to allow for the construction of an approximately 5,104 SF retail building and a 40 -stall parking lot, located directly to the west of 200 East Ridgeway Avenue. It was moved by Holdiman and seconded by Hall to receive and place on file the statement of verification at 4:24 p.m. Motion carried unanimously and Tackett declared the hearing open. Western gave the staff report noting that staff is recommending approval of the site plan amendment request with the condition that the final site plan meets all applicable city codes, regulations, etc., including, but not limited to parking, landscaping, drainage, etc. Donat questioned if the proposed development would add congestion to the area with Ridgeway Place and West High being nearby. Western noted that the request would not appear to have a negative impact upon the area as there was commercial on the site before and commercial is going back in. Anderson noted that the Traffic Operations Department did not express any concerns with the proposed development. It was moved by Tyson, seconded by Miehe to close the Public Hearing. Motion carried unanimously. The public hearing was closed at 4:30p.m. It was moved by Miehe, seconded by Gustafson, to approve the site plan amendment request with the condition that the siteplan amendment with the condition that the final siteplan meets all applicable city codes, regulations, etc., including, but not limited to parking, landscaping, drainage, etc. Motion carried unanimously. B. Vacates/Encroachment Agreements 1. Request by Village Creek Rentals to vacate a 16'x 126' (2,016 SF) platted alley, located directly to the north of 1118 Ansborough Avenue. Greenwood gave the staff report noting that staff is recommending approval of the vacate request with the condition that a utility easement be retained over the north 10' of the vacated alley. Holdiman questioned if the alley is vacated, who sets the offer price for the parcel. Anderson indicated that the City has a Sale of Property Policy that is reviewed by the City Council and any taxable value that is added to the property can be deducted from the asking price. -2- Page 382 of 418 Planning and Zoning Commission August 2, 2016 Miehe questioned who is responsible for maintenance of the alley. Anderson indicated that the City is responsible for maintenance. It was moved by Gustafson, seconded by Holdiman, to approve the alley vacate request with the condition that a utility easement is retained over the north 10' of the alley. Motion carried unanimously. 2. Request by BCS Properties for an encroachment agreement to allow an existing freestanding pole sign to encroach 11.33' into a sanitary sewer easement, directly south and adjacent to 1850 West Ridgeway Avenue. Andera gave the staff report noting that staff is recommending approval of the encroachment agreement with the condition that there be a fully signed an executed encroachment agreement. Donat noted that there were some concerns raised by the Waste Management Superintendent and questioned if those concerns have been addressed. Andera noted that it is typical wording in the agreement that indemnify and hold harmless the City, it agents, elected officials and companies that have permission to work in the easement from any damage to the sign if it occurs. It was moved by Hall, seconded by Donat, to approve the encroachment agreement request with the condition that there be a fully signed and executed encroachment agreement. Motion carried unanimously. C. Special Permits 1. Request by Struxture Architects on the behalf of Black Hawk County Conservation for a special permit for the construction of a 4,273 SF addition to the Hartman Reserve Nature Center, within an "R-1" One and Two Family Residence District, located at 623-657 Reserve Drive. Andera gave the staff report noting that staff is recommending approval of the request as it would not appear to have a negative impact upon the surrounding area or traffic conditions in the area. Donat questioned if the nearby River Hills School had any concerns over the request. Andera noted that no concerns from the school have been received. Tackett questioned if center is used for other occasions besides field trips. Vern Fish, Black Hawk County Conservation, 1346 West Airline Highway, indicated that the site has been utilized for occasions such as wedding, noting that with the limited amount of parking on the site, they can no host large weddings at the site. VI. Discussion Items Gustafson questioned if the recently constructed generator across the street at the Court House is going to be screened. Schroeder noted that the request went to the Planning and Zoning Commission, but waswithdrawn before it went to the Board of Adjustment. Schroeder noted that the Board of Supervisors wants to review their options, noting that there are underground utility in the area, and with the recent construction of bollards around the generator, there is a restriction of space to be able to put a screen. Donat questioned about the plats that were recently tabled along Wagner Road and in the Northeast Industrial Park and when will they come back before the Commission. Schroeder noted that the engineer on the project is still working on grading plans and hope to have back before the Commission in September. Miehe questioned if any legal opinion has been heard on staff facilitating the Planning, Programming and Zoning Commission meetings. Anderson noted that staff has not heard back from the attorney. -3 Page 383 of 418 Planning and Zoning Commission August 2, 2016 VII. Adjournment It was moved by Hall seconded by Gustafson, to adjourn the meeting at 4:57 p.m. Motion carried unanimously. Respectfully submitted, Tim Andera, Planner II -4 Page 384 of 418 MINUTES CITY OF WATERLOO, IOWA PLANNING, PROGRAMMING AND ZONING COMMISSION REGULAR MEETING - 4:00 P.M. SEPTEMBER 13, 2016 The regular meeting of the Waterloo Planning, Programming, and Zoning Commission was called to order by Chairperson Tackett at 4:03 p.m. on September 13, 2016 in the Harold E. Getty Council Chambers at Waterloo City Hall. Members present were: Donat, Flynn, Gustafson, Hall, Holdiman, Miehe, Tackett and Tyson. Members absent were: Morrison. Others present: Noel Anderson, Aric Schroeder, Chris Western, Tim Andera, Adrienne Miller, John Dornoff and Seth Hyberger - Planning Department; Eric Thorson — Engineering Department, Sandie Greco — Traffic Operations Department, Jerome Amos — Ward 4 Councilperson, and 15 citizens. I. Approval of the Agenda It was moved by Gustafson, seconded by Donat, to approve the agenda as submitted Motion carried unanimously. II. Approval of the Minutes from the Regular Meeting on August 2, 2016. It was moved by Holdiman, seconded by Miehe to approve the minutes. Motion carried unanimously. III. Financial Report: July 2016 Anderson gave the financial report, indicating that the new fiscal year begun in July. Anderson noted that revenues, rents and expenses are on track for the beginning of the fiscal year. The financial report was received and placed on file. IV. Oral Presentations No oral comments. V Agenda Items A. Hearings — Site Plan Amendments/Rezones 1. Request by Kwik Trip, Inc. for a site plan amendment to the "C -P" Planned Residence District to allow for the construction of 2,775 SF carwash and a 15 -stall parking lot, located directly to the south of 930 Tower Park Drive. It was moved by Flynn and seconded by Hall to receive and place on file the statement of verification at 4:06 p.m. Motion carried unanimously and Tackett declared the hearing open. Hyberger gave the staff report, indicating that staff is recommending approval of the request with the conditions that 1) the final site plan meets all applicable city codes including, but not limited to pedestrian interconnectivity, landscaping, drainage, etc., except as specifically altered by approval of the site plan amendment, and 2) that sidewalk is extended along the frontage of Lot 1 of Country Club Business Center Addition fronting up to Tower Park Drive and necessary sidewalk ramps are constructed. Donat questioned if the concerns raised at the technical review committee have been addressed. Schroeder noted there was discussion of traffic lights at Ansborough Avenue and Fisher Drive, as well as crosswalks Page 385 of 418 Planning and Zoning Commission September 13, 2016 across Ansborough Avenue, however, Traffic Operations did not have concerns and indicated that a traffic impact study was not needed. Wade Dumond, Kwik Trip, Inc., La Crosse, Wisconsin, noted that they would like to have pedestrian accessibility to the site, as well as traffic signals at Ansborough Avenue and Fisher Drive eventually. Dumond also noted that the parking stalls at the carwash are for employees working at the convenience store, as well as noting that they are acceptable of the conditions proposed by staff. It was moved by Holdiman, seconded by Hall to close the Public Hearing. Motion carried unanimously. The public hearing was closed at 4:19 p.m. Flynn questioned about the lot use designations. Anderson indicated in 2007, the area went through a site plan amendment process, and Lot 1 was designated for a restaurant, however, staff is not concerned with the change of use to a carwash. Anderson noted that the lot where the convenience store is going was designated for such use. It was moved by Gustafson, seconded by Tyson, to approve the site plan amendment request with the conditions that 1) the final site plan meets all applicable city codes including, but not limited to pedestrian interconnectivity, landscaping, drainage, etc., except as specifically altered by approval of the site plan amendment, and 2) that sidewalk is extended along the frontage of Lot 1 of Country Club Business Center Addition fronting up to Tower Park Drive and necessary sidewalk ramps are constructed Motion carried unanimously, with Miehe abstaining. 2. Request by Kwik Trip, Inc. to rezone approximately 3.94 acres from "C-2" Commercial District to "M -2,P" Planned Industrial District to allow for the construction of biodiesel blending facility, located directly northeast of 4901 Sergeant Road. It was moved by Donat and seconded by Hall to receive and place on file the statement of verification at 4:21 p.m. Motion carried unanimously and Tackett declared the hearing open. Miller gave the staff report, noting that staff is recommending approval of the request, with the condition that the final site plan meets all applicable city codes, regulations, etc., including, but not limited to parking, landscaping, drainage, etc. Donat indicated that he has concerns with the proposed use being close to Harmony House and existing and future residential. Miller noted that Kwik Trip, Inc. has reviewed the nearby residential uses and indicated that the proposed use is similar to a gas station, except that the tanks are above ground. Anderson indicated that he spoke with Waterloo Fire Rescue, and they noted that as long as the use is meeting fire codes and IDNR regulations, they have no concerns with the use. Gustafson questioned if there were any concerns with the nearby substation and traffic. Anderson noted that the use is for bio -diesel, which is less combustible than gasoline and Traffic Operations expressed no concerns with traffic. Wade Dumond, Kwik Trip, Inc., La Crosse, Wisconsin, indicated that the two products at the site will be bio -diesel and ethanol, which are dropped off by tanker trucks and put into the 30,000 gallon storage tanks. Dumond noted that tanker trucks arrive and the blended product is then distributed to gas stations for sale. Dumond indicated that the transfer of the blended product into the tanker truck is approximately a 15 to 30 minute process, as well as indicating that the product is less combustible than gasoline. Dumond indicated that there are monitors on the initial four tanks, and if there is a leak, their dispatch center in Wisconsin is alerted. Holdiman questioned if there any concerns of noise originating from the site. Dumond noted that the only noise coming from the site would be from the tanker trucks. Flynn -2- Page 386 of 418 Planning and Zoning Commission September 13, 2016 questioned what type of fencing will be at the site. Dumond indicated that it would be 8' chain-link fencing. Tackett questioned if there will be any odors from the site. Dumond noted that it is a closed system and the products are not exposed to the air. Glenn Beckman, 415 Prospect Avenue, noted that his two children own the land to the north and east of the location in question and noted that he has concerns of odors from the site. Beckman noted that there will be 35' tanks, idling trucks and noise and questioned if anyone would buy a house next to that type of use. Beckman questioned if there will be more than one driveway to the site. Anderson indicated that IDOT will only allow for one access to the property. Beckman indicated that the bio -diesel mix is highly combustible. Dumond noted that the site is not a gas station or truck stop, which such use does have fumes. Hall questioned what the normal operating hours are. Dumond indicated that the hours of the site are 24 hours. Hall questioned that a truck could come to the facility at 2 a.m. or 3 a.m. Dumond indicated that is correct. Gustafson questioned the pick-up/drop-off process. Dumond noted that the pick-up process is inside the proposed building and the drop-off is outside, and there is usually one drop- off per week. Ed Jensen, Schoitz Engineer, 4901 Sergeant Road, noted that many tanker trucks leave the nearby Williams Pipeline along Eldora Road to the south of his property, and he has seen many close calls at the intersection of Highway 63 and West Shaulis Road. Jensen noted that this proposed use would be better located near Greyhound Drive to the north, and he is concerned how the proposed use will inhibit the development of new residential in the area. Jensen also indicated that he is concerned with property values and odors. It was moved by Holdiman, seconded by Hall to close the Public Hearing. Motion carried unanimously. The public hearing was closed at 4:50 p.m. Miehe questioned if a truck stop could be permitted in the "C-2" Commercial District, which the site is already zoned. Anderson indicated that it could be located in such zoning district, however, this proposed use has above ground tanks, which are not permitted in that zoning district. Tackett questioned if the site is in the floodplain. Schroeder noted that it is not. Hall questioned if the tanks could be underground. Dumond indicated that they cannot. It was moved by Holdiman, seconded by Miehe, to approve the site plan amendment request with the condition that the final site plan meets all applicable city codes, regulations, etc., including, but not limited to parking, landscaping, drainage, etc. Motion carried 5-3, with Donat, Gustafson and Tyson voting against. B. Special Permits 1. Request by Struxture Architects on behalf of Hawkeye Community College for a special permit to construct a new multi-purpose educational facility, within the "C-3" Central Business District, located to the southwest of 109-127 Jefferson Street. Andera gave the staff report, indicating that staff is recommending approval of the request with the conditions that 1) storm water management will continue to be discussed and mutually agreed upon for the site development and overall storm water improvements in the area, and 2) that the final site plan meets all applicable city codes, regulations, etc., including, but not limited to parking, landscaping, drainage, etc. Gustafson questioned if there will be bus lane, mentioning that the tech notes indicated that the bus lane would have to be on the other side of Jefferson Street, or MET will have to change their routes. Anderson indicated that he had talked to the director of MET and they are looking into possibly changing the route. -3- Page 387 of 418 Planning and Zoning Commission September 13, 2016 Donat noted that there appears to be storm water issues in the area and questioned why the area flooded in 2008. Anderson indicated that that the gate wells had to be closed to the river to prevent it from backing up, however, after the gate wells were closed more heavy rains came and they could not be drained to the river through the storm sewer system, causing the area to flood. Anderson noted that a new pump station will be built in the area to prevent that from happening in the future. It was moved by Miehe, seconded by Gustafson, to approve the special permit request with the conditions that 1) storm water management will continue to be discussed and mutually agreed upon for the site development and overall storm water improvements in the area, and 2) that the final site plan meets all applicable city codes, regulations, etc., including, but not limited to parking, landscaping, drainage, etc. Motion carried unanimously. 2. Request by the City of Waterloo for a special permit to allow for the establishment of a yard waste facility, within an "M -2,P" Planned Industrial District, located approximately 1/4 of a mile to the north of 2871 Independence Avenue. Western gave the staff report, noting that staff is recommending approval of the request with the condition that the final site plan meets all applicable city codes, regulations, etc., including, but not limited to parking, landscaping, drainage, etc. Tackett questioned why the site was not moved sooner. Anderson noted that it took some time to identify a suitable site. Anderson noted that the City Council has already approved the site, subject to approval from the Planning and Zoning Commission and Board of Adjustment. Flynn questioned if the recycling location next to the Easton Avenue site will be moving. Greco noted that it will be moving to West 1 1th Street and Black Hawk Street. It was moved by Hall, seconded by Tyson, to approve the special permit request with the condition that the final site plan meets all applicable city codes, regulations, etc., including, but not limited to parking, landscaping, drainage, etc. Motion carried unanimously. C. Plats 1. Request by CGA Associates for a minor plat, a 3 -lot subdivision located on Summerland Park First Addition, Lot 63, otherwise known as 5740-5742 Summerland Drive. Dornoff gave the staff report indicating that staff is recommending approval of the minor plat as it meets the intent of the subdivision ordinance. Donat questioned if there were any concerns with some items missing. Anderson indicated that this is a minor plat splitting the property and some of the items mentioned if the staff report are not necessary for a minor plat. It was moved by Holdiman, seconded by Donat, to approve the minor plat request. Motion carried unanimously. Miehe left the meeting at 5:27 p.m. 2. Request by JDE Engineering on the behalf of the City of Waterloo for the final plat of Wagner Road Subdivision, a 6 -lot industrial subdivision, located north of 3488 Wagner Road. Andera gave the staff report, noting that staff is recommending approval of the request with the condition that the plat is updated and additional documents are submitted as required by staff before the request is sent to City Council. Donat questioned if a sanitary sewer size has been determined for the subdivision. Jim Ellis, JDE -4- Page 388 of 418 Planning and Zoning Commission September 13, 2016 Engineering, noted that the size has been reduced to an 8" sewer. It was moved by Holdiman, seconded by Donat, to approve the final plat request with the condition that the plat is updated and additional documents are submitted as required by staff before the request is sent to City Council. Motion carried unanimously. D. Vacates/Encroachment Agreements 1. Request by North Crossing, LLC to vacate a portion of city owned right-of-way adjacent to 2038 Logan Avenue, located at the northeast corner of Logan Avenue and East Donald Street Western gave the staff report, noting that staff is recommending approval of the request with the condition that easements are retained over any portions needed for existing utilities. Donat questioned if the condition covers the existing fiber optic line. Western noted that is does. Larry Wiele, AECOM, indicated that some utilities are outside the vacate area, however, they want to retain a 5' easement to allow for enough room to service the utilities. Wiele also indicated that the water main to the south near the intersection of Highway 63 and East Donald Street is outside the vacate area and no easement needs to be retained in that area. It was moved by Holdiman, seconded by Tyson, to approve the vacate request with the condition that easements are retained over any portions needed for existing utilities. Motion carried unanimously. 2. Request by FDP WTC, LLC for an encroachment agreement to allow for two canopies to extend approximately 11' and 17.5' into a utility easement (former Westfield Avenue right-of-way), located at 250 Westfield Avenue. Hyberger gave the staff report indicating that staff is recommending approval of the encroachment agreement with the condition that there be a signed and executed encroachment agreement with the owner indicating that either canopy may have to be removed and replaced at the owner's expense in the event the City needs access to underground utilities located in the existing 66' wide easement. Gustafson questioned how the proposed canopies would be attached to the building. Hyberger noted that the canopies would cantilever over the easement and there would be no posts going into the ground. It was moved by Flynn, seconded by Holdiman, to approve the encroachment agreement request with the condition that there be a signed and executed encroachment agreement with the owner indicating that either canopy may have to be removed and replaced at the owner's expense in the event the City needs access to underground utilities located in the existing 66' wide easement. Motion carried unanimously. E. Other — Historical Nominations 1. Request by the Waterloo Historic Preservation Commission for the nomination of the Hotel President to the National Register of Historic Places, located at 500 Sycamore Street. Dornoff gave the staff report, noting that staff is recommending approval of the request for the nomination of the building. Donat questioned how the historical status will impact ADA accessibility. Anderson indicated that Iowa Finance Authority tax credits were used to make some of the dwelling units in the building ADA accessible. Anderson also noted that the building will now be for senior housing. It was moved by Tyson, seconded by Flynn, to approve the nomination request. Motion carried unanimously. -5- Page 389 of 418 Planning and Zoning Commission September 13, 2016 VI. Discussion Items No discussion items. VII. Adjournment It was moved by Gustafson seconded by Holdiman, to adjourn the meeting at 6:10 p.m. Motion carried unanimously. Respectfully submitted, Tim Andera, Planner II -6 Page 390 of 418 MINUTES CITY OF WATERLOO, IOWA PLANNING, PROGRAMMING AND ZONING COMMISSION REGULAR MEETING - 4:00 P.M. OCTOBER 4, 2016 The regular meeting of the Waterloo Planning, Programming, and Zoning Commission was called to order by Acting -Chairperson Hall at 4:00 p.m. on October 4, 2016 in the Harold E. Getty Council Chambers at Waterloo City Hall. Members present were: Donat, Hall, Holdiman, Miehe, and Tyson. Members absent were: Flynn, Gustafson, Morrison and Tackett. Others present: Noel Anderson, Aric Schroeder, Chris Western, Tim Andera, Adrienne Miller, John Dornoff and Seth Hyberger - Planning Department; Eric Thorson — Engineering Department, and two citizens. I. Approval of the Agenda It was moved by Miehe, seconded by Holdiman, to approve the agenda as submitted Motion carried unanimously. II. Approval of the Minutes from the Regular Meeting on August 2, 2016. It was moved by Holdiman, seconded by Donat to approve the minutes. Motion carried unanimously. III. Financial Report: August 2016 Anderson gave the financial report noting that everything appears to be on track for this time of the fiscal year. The financial report was received and placed on file. IV. Oral Presentations No oral comments. V Agenda Items A. Plats 1. Request by JDE Engineering on the behalf of the City of Waterloo for the final plat of the Northeast Industrial Park Plat No. 4, a 10 -lot industrial subdivision, located east of 1994 Newell Street. Andera gave the staff report indicating that staff was recommending approval of the final plat with the condition that the plat is updated and additional documents are submitted as required by staff before the request is sent to City Council. It was moved by Holdiman, seconded by Miehe, to approve the final plat with the condition that the plat is updated and additional documents are submitted as required by staff before the request is sent to City Council. Motion carried unanimously. B. Vacates 1. Request by Edward Talaska to vacate a portion of city owned right-of-way adjacent to 1110 Randolph Street, located at the intersection of Randolph Street and West 9th Street. Page 391 of 418 Planning and Zoning Commission October 4, 2016 Andera gave the staff report indicating that staff was recommending approval of the vacate request with the conditions that 1) access to the parcel is only allowed from Randolph Street, and 2) that the driveway approach and sidewalk cut are constructed to City specifications. It was moved by Donat, seconded by Holdiman, to approve the vacate request with the conditions that 1) access to the parcel is only allowed from Randolph Street, and 2) that the driveway approach and sidewalk cut are constructed to City specifications. Motion carried unanimously. C. Plans and Studies 1. Request by the City of Waterloo for the extension of the City Limits Urban Revitalization Area (CLURA) Program. Andera read the memo prepared to the Commission, noting that it appears the CLURA has been successful, as housing numbers have improved by 98%. Anderson indicated that he had prepared a graph that shows an upward trend in one and two family dwellings. Holdiman questioned if staff is proposing that renewal of the tax abatement program be open-ended. Anderson noted that staff is suggesting that the program have wording similar to the Consolidated Urban Revitalization Area (CURA), noting that program can only be repealed by action of the City Council. Anderson noted that the CLURA was initially for three years and renewed for another three years in 2014. Anderson mentioned that he has received calls from potential builders and developers with concerns that the program will be expiring soon, and indicated that with no specific expiration date of the program, it removes that uncertainty. It was moved by Tyson, seconded by Donat, to approve the extension of the CLURA with an indefinite timeline. Motion carried unanimously. 2. Request by the City of Waterloo for an amendment to the Martin Road Development Plan and TIF District to reduce the area included therein. Schroeder gave the staff report indicating that staff is recommending approval of the request to reduce the area of the TIF. Schroeder noted that due to some of the areas "sun setting", these areas being removed will be put back into the TIF, with the exception of one area. Miehe questioned if property owners within the TIF were notified. Schroeder indicated no, and that there is no provision in the code that requires property owners be notified. Donat questioned what the differences were between the two agenda items. Schroeder noted that one item is removing portions from the TIF and the other is putting most of those areas back in the TIF. Schroeder noted that one parcel at the southwest corner of the TIF will be removed and not be included back into the TIF. Schroeder indicated that areas removed and put back into the TIF would have a new 20 year sunset period. Miehe questioned why the area to the south of 3211 Titan Trail was left out of the TIF area amendment. Anderson indicated that he is not sure why it was left out and will look into. David Dryer, 3145 Ansborough Avenue, indicated that nobody on the City Council made anyone aware that the Planning and Zoning Commission would be discussing this item. Dryer noted that when a TIF is about to expire, it should not be extended until other TIF districts are filled. Dryer had concerns with all the money staying in the TIF. -2 Page 392 of 418 Planning and Zoning Commission October 4, 2016 Jim Chapman, 224 Bertch Avenue, questioned if TIF was supposed to provide property tax relief. Anderson noted that it appears the TIF does provide property tax relief, indicating that if the City of Waterloo was bonding for all new infrastructure without a TIF in place, the City would only get back about 40 cents per dollar to repay ourselves and the bond indebtedness would be much higher. Anderson noted that other cities in Iowa, as well as neighboring states utilize TIF to compete for new projects. Miehe noted that one property owner possibly being effected by removing the property to the south of 3211 Titan Trail and not putting it back in the TIF, and questioned if the request should be tabled. Schroeder noted that parcel is not being removed from the TIF. Miehe noted that it is not getting an extended sunset date. Schroeder noted that if no development occurs on the parcel before the sunset is up, it could be removed and added back in with a new sunset date. Donat noted that he had concerns on tabling the item. It was moved by Miehe, seconded by Tyson, to table an amendment to the Martin Road Development Plan and TIF District to reduce the area included therein. Schroeder noted that he has concern with tabling the item due to staying on a specific timeline. Michelle Weidner, CFO, indicated that tabling could inhibit the county assessor's office timeline on calculating reassessments. Miehe noted that he still has a concern with the one lot. Anderson indicated that he does not have a concern with the one lot and believes the situation can easily be corrected if a project is identified. Miehe revised his motion to approve both the reduction and enlargement of the TIF. It was moved by Miehe, seconded by Tyson, to approve an amendment to the Martin Road Development Plan and TIF District to reduce the area included therein. Motion carried unanimously. 3. Request by the City of Waterloo for an amendment to the Martin Road Development Plan and TIF District to enlarge the area included therein. It was moved by Miehe, seconded by Tyson, to approve an amendment to the Martin Road Development Plan and TIF District to enlarge the area included therein. Motion carried unanimously. VI. Discussion Items No discussion items. VII. Adjournment It was moved by Holdiman, seconded by Donat, to adjourn the meeting at 4:44 p.m. Motion carried unanimously. Respectfully submitted, Tim Andera, Planner II -3 Page 393 of 418 MINUTES CITY OF WATERLOO, IOWA PLANNING, PROGRAMMING AND ZONING COMMISSION REGULAR MEETING - 4:00 P.M. NOVEMBER 1, 2016 The regular meeting of the Waterloo Planning, Programming, and Zoning Commission was called to order by Chairperson Tackett at 4:02 p.m. in the Harold E. Getty Council Chambers at Waterloo City Hall. Members present were: Donat, Flynn, Gustafson, Hall (4:04 p.m.), Holdiman, Miehe, Tackett and Tyson (4:34 p.m.). Members absent were: None Others present: Noel Anderson, Aric Schroeder, Chris Western, Tim Andera, John Dornoff and Seth Hyberger - Planning Department; Eric Thorson — Engineering Department, and approximatelyl5 citizens. I. Approval of the Agenda It was moved by Flynn, seconded by Holdiman, to approve the agenda as submitted Motion carried unanimously. 11. Approval of the Minutes from the Regular Meeting on October 4, 2016. It was moved by Donat, seconded by Holdiman to approve the minutes. Motion carried unanimously. III. Financial Report: September 2016 Anderson gave the financial report noting that everything appears to be on track for this time of the fiscal year. Gustafson questioned if the Planning Department is now fully staffed. Anderson indicated that the department is fully staffed with the hiring of two new planners. The financial report was received and placed on file. IV. Oral Presentations No oral comments. V Agenda Items A. Hearings — Site Plan Amendments 1. Request by INVISION Architecture on the behalf of North Crossing, LLC for a site plan amendment to the "C -P" Planned Commercial District to allow for the construction of a 35,000 SF medical office, located at the northeast corner of Highway 63 (Logan Avenue) and East Donald Street. It was moved by Gustafson and seconded by Donat to receive and place on file the statement of verification at 4:06 p.m. Motion carried unanimously and Tackett declared the hearing open. Andera gave the staff report indicating that staff was recommending approval of the site plan amendment with the condition that the final site plan meets all applicable city codes, regulations, etc., including, but not limited to parking, landscaping, screening, drainage, etc. Flynn questioned what the timeline is for the construction of the new building. Kristina Mehmen, InVISION Architecture, noted that the 35,000 SF clinic depicted on the site plan is a future clinic and no timeframe has been set on when it will be constructed. Page 394 of 418 Planning and Zoning Commission November 1, 2016 It was moved by Hall, seconded by Holdiman to close the Public Hearing. Motion carried unanimously, and the public hearing was closed at 4:14 p.m. It was moved by Miehe, seconded by Gustafson, to approve the site plan amendment request with the condition that the final site plan meets all applicable city codes, regulations, etc., including, but not limited to parking, landscaping, screening, drainage, etc. Motion carried unanimously. 2. Request by Midwest Development Company for a site plan amendment to the "R -3,R -P" Planned Residence District to allow for the construction of eight new single-family homes, located adjacent to 2950 Southland Drive. It was moved by Flynn and seconded by Gustafson to receive and place on file the statement of verification at 4:15 p.m. Motion carried unanimously and Tackett declared the hearing open. Hyberger gave the staff report indicating that staff was recommending approval of the request with the conditions that 1) there be an effective visual screen developed along the westerly property line of Lot 8, and 2) the final site plan meets all applicable city codes, regulations, etc., including, but not limited to parking, landscaping, screening, drainage, etc. Donat questioned if issues brought up at the Technical Review Committee have been addressed. Hyberger noted that the engineer on the project has resubmitted a new plat after that meeting with some changes related to the storm water detention plan, and some other minor items need some changing. Gustafson questioned if the water detention area is adequate to handle storm water runoff from the new homes and the proposed subdivision. Thorson noted that the submitted storm water detention plan appears to be adequate. Gustafson also questioned if there have been concerns raised by nearby neighbors. Hyberger noted that he received contact from a concerned neighbor regarding flooding. Jen Chase, 2626 Heather Lane, noted she was concerned with water runoff and mentioned the drainage ditch/easement directly to the west of her house fills during times of heavy rainfall. Chase noted that she is not objecting to new development, she is just concerned with drainage issues in the area. Holdiman questioned if water has ever gone outside of the drainage easement. Chase noted that it has. Aaron Mueller, Schoff Engineering, noted that the proposed detention basin for the new development will be constructed to handle a 100 -year storm, and the majority of the water created from the new subdivision would be kept from the drainage easement to the east and the storm water would be released at a controlled rate into Prescotts Creek. Tackett noted that there have been many requests in the past that have had drainage issues. Mueller noted that there may be some issues in this area due to undersized pipes. Holdiman questioned if the new homes would increase the flooding in this area. Mueller noted that the area upon the lots in question that currently drain to that drainage ditch will no longer drain to that the ditch when developed. Larry Wiele, 4701 Edgebrook Drive, noted that the residents in that area have concerns that the fill to be placed in the existing ditch will increase flood levels. Mueller noted that no fill will be placed in the existing drainage ditch. Glenn Beckman, 415 Prospect Boulevard, noted that his children own the land in question and had an interested buyer in one of the three lots to the north of Charm Drive, however, that interested party chose to build elsewhere due to the City requiring storm water detention for one house. Kevin Fittro, Skogman Homes, noted that it is the intent to put into place good erosion and storm water detention practices and push the storm water from the new subdivision away from existing development and release it into Prescotts Creek. Scott Kammeyer, 2712 Heather Lane, noted that his home backs up to the back of the drainage channel -2 Page 395 of 418 Planning and Zoning Commission November 1, 2016 and some of that channel is filled. Kammeyer noted that when the channel fills up, it usually takes two to three days to go down. Chad Chase, 2626 Heather Lane, noted that when the channel fills up with water, the water goes through with a high speed current and has gone outside of the drainage easement. Chase also had concerns with new owners filing in the proposed detention area. Fittro noted that detention basin and levels need to be maintained and if the basin would be partially filled in, the property owner would need to work to determine if the basin is still sufficient to handle the runoff Holdiman questioned if the storm water detention would be specific to Lot 2. Fittro noted that storm water detention would be on the rear of all lots and the property owners are responsible for maintaining those detention areas. It was moved by Hall, seconded by Holdiman to close the Public Hearing. Motion carried unanimously, and the public hearing was closed at 4:54 p.m. Tyson questioned if there is an underground spring in the area that could be contributing to water issues. Anderson noted that he is unaware of any springs. Flynn noted that there appears to be a problem with water in the area, showing a picture of the full drainage way. Anderson noted that this is a drainage way and it is designed to handle that runoff during times of heavy rainfall, and it appears to be working correctly. Miehe questioned if the site plan amendment and the preliminary and final plats would be voted upon as one item. Tackett noted that she would like to separate the items due to some unanswered questions with the other requests. Gustafson noted that she is concerned with the problems that are being presented here today, indicating that other developments have been constructed, but not constructed the way they were presented. Gustafson noted that it appears that more investigation needs to be done and she cannot support the current application as it is submitted at this time. Tackett noted that she also has concerns with the request due to past experiences and problems that have arisen. Anderson questioned which past developments there were concerns over. Tackett noted that there were problems with Summerland Park. Anderson noted that Summerland Park was a half -finished subdivision that the new developer has now taken over and fixed the water problems by completing those improvements as first proposed. Gustafson noted that there were water concerns with the subdivision to the east of Prescotts Creek that was approved a couple years ago. Anderson noted that the latest addition to the Nottingham Subdivision was uphill from Prescotts Creek and if that subdivision were to flood, Southland Park Subdivision to the west of Prescotts Creek would be under 12' of water. Anderson noted that the pictures submitted by surrounding residents opposing that request showed the snow melt and it was just surface water in those pictures. Holdiman and Miehe noted that it appears that the new development will take storm water away from the existing drainage easement. It was moved by Hall, seconded by Holdiman, to approve the site plan amendment request with the condition that 1) there be an effective visual screen developed along the westerly property line of Lot 8, and 2) the final site plan meets all applicable city codes, regulations, etc., including, but not limited to parking, landscaping, screening, drainage, etc. Motion carried 6-2, with Gustafson and Tyson voting against. -3 Page 396 of 418 Planning and Zoning Commission November 1, 2016 B. Plats 1. Request by Midwest Development Company for the preliminary plat of Southland Park 5th Addition, a re -plat of Lots C-1, C-2 and C-3 of Southland Park 3rd Addition, for the development of an eight lot residential subdivision, located adjacent to 2950 Southland Drive. This request was discussed under item A-2. Tackett noted that she did have concerns on some items missing from the preliminary plat, such as road surfacing, electrical and gas. Schroeder noted that this is a re -plat of an existing subdivision and the subdivision ordinance does not address existing infrastructure very well. Schroeder noted that if this was a completely new subdivision with new infrastructure, those items would need to be addressed. Mueller noted that they are continuing to revise their plat map to have all those items that Tackett addressed on the plat. Anderson noted that a concern was raised earlier in the meeting about filling in the detention area, mentioning that the City has a storm water ordinance and these things are checked and verified by the engineering department. It was moved by Holdiman, seconded by Hall, to approve the preliminary plat request. Motion carried 5-3, with Gustafson, Tackett and Tyson voting against. 2. Request by Midwest Development Company for the final plat of Southland Park 5th Addition, a re - plat of Lots C-1, C-2 and C-3 of Southland Park 3rd Addition, located adjacent to 2950 Southland Drive. This request was discussed under item A-2. Jen Chase, 2626 Heather Lane, noted that the submitted pictures show the water over the culverts and it has been over the roadway before. Chase noted that water in the drainage ditch has encroached into Lot 1 and she is concerned if a berm is put in, it would it affect her property. Mueller noted that the new development will not get into the existing easement and the water in the drainage way could be due to a backup in Prescotts Creek. Mueller noted that the 3.8 acres to be developed would be insignificant amount of water added to Prescotts Creek in comparison to the entire Prescotts Creek water shed. Tyson noted he had concerns with approving this request if it is going to create problems down the road. It was moved by Hall, seconded by Tyson, to approve the final plat request. Motion carried 5-3, with Donat, Gustafson and Tackett voting against. C. Special Permits 1. Request by Teri Fruchtenicht for a special permit to legalize a six -unit residential conversion, within an "R-3" Multiple Residence District, located at 428 Center Street. Dornoff gave the staff report noting that staff was recommending denial of the request for a six-plex, however, staff was recommending approval of the structure as a duplex with the condition that the final site plan meets all applicable city codes, regulations, etc., including, but not limited to parking, except as approved by the Board of Adjustment. Holdiman questioned if rental units are inspected. Gustafson noted that due to rental inspections, this is how this six-plex was discovered. Flynn questioned if the property is classified as a rental property. Dornoff noted that the county records indicate this property is a single-family dwelling. -4 Page 397 of 418 Planning and Zoning Commission November 1, 2016 Teri Fruchtenicht, 6527 Ranchero Road, indicated that she bought this house from her mother, who previously bought it from her grandmother. Fruchtenicht noted that she is willing to do what is right and correct the situation at hand, as well as noting that the units in the home are setup as efficiency units, with the exception of a couple of units that have bedrooms, kitchens and bathrooms. Miehe questioned why these conversions are coming to the commission. Anderson noted that the City Council wanted to address these conversions due to overcrowding concerns and quality of our neighborhoods. Anderson noted that due to rental inspections, these illegal conversions have been coming to light. Tackett questioned if the applicant would be acceptable of converting to a duplex. Fruchtenicht said she would be acceptable of changing to a duplex, depending on the costs to do so and bring up to code. Hall questioned if there was parking for the property. Fruchtenicht noted that there are approximately four parking stalls behind the house just off of the alley. It was moved by Hall, seconded by Holdiman, to approve the request for a special permit to convert the existing residential structure to a duplex with the conditions that 1) the final site plan meets all applicable city codes, regulations, etc., including, but not limited to parking, except as approved by the Board of Adjustment, and 2) that an all-weather surfacing is put down for parking in the rear of the property just off of the alley. Motion carried unanimously. D. Encroachment Agreements 1. Request by Randall Richter for an encroachment agreement to allow for the construction of a 5'x 10' (50 SF) monument sign within a 16' sanitary sewer easement, located at 721 Ansborough Avenue. Dornoff gave the staff report noting that staff is recommending approval of the encroachment agreement with the condition that there be a signed and executed encroachment agreement. Hall questioned why the applicant could not place the sign further to the east and keep the sign out of the easement. Dornoff noted that the applicant is concerned with the sign being too far from Ansborough Avenue and limiting its visibility. Tackett questioned if there will be cement in the holes for the posts. Anderson noted that according to the information submitted, there would be cement in the holes. Tackett also noted that the applicant is not present and questioned if they were aware of the meeting. Dornoff noted that he called them after the Technical Review Committee meeting and advised them to attend the Planning and Zoning Commission meeting. It was moved by Holdiman, seconded by Hall, to approve the request for an encroachment agreement with the condition that there be a signed and executed encroachment agreement. Motion carried unanimously. VI. Discussion Items No discussion items. VII. Adjournment -5 Page 398 of 418 Planning and Zoning Commission November 1, 2016 It was moved by Holdiman, seconded by Hall, to adjourn the meeting at 6:20 p.m. Motion carried unanimously. Respectfully submitted, Tim Andera, Planner II -6 Page 399 of 418 MINUTES CITY OF WATERLOO, IOWA PLANNING, PROGRAMMING AND ZONING COMMISSION REGULAR MEETING - 4:00 P.M. DECEMBER 6, 2016 The regular meeting of the Waterloo Planning, Programming, and Zoning Commission was called to order by Chairperson Tackett at 4:00 p.m. in the Harold E. Getty Council Chambers at Waterloo City Hall. Members present were: Donat, Gustafson, Hall, Holdiman (4:19 p.m.), Tackett and Tyson. Members absent were: Flynn and Miehe. Others present: Noel Anderson, Aric Schroeder, Chris Western, Tim Andera, Adrienne Miller, John Dornoff and Seth Hyberger - Planning Department; Dennis Gentz — Engineering Department, and approximately 4 citizens. I. Approval of the Agenda It was moved by Tyson, seconded by Gustafson, to approve the agenda as submitted Motion carried unanimously. II. Approval of the Minutes from the Regular Meeting on November 1, 2016. It was moved by Hall, seconded by Donat to approve the minutes with the correction that Item B-2 have the motion changed to note that it was approval of the final plat of Southland Park 5th Addition, a re plat of Lots C-1, C-2 and C-3 of Southland Park 3r Addition, not approval of the preliminary plat. Motion carried unanimously. III. Financial Report: October 2016 Anderson gave the financial report indicating that the budget is currently at 33% of the fiscal year and revenue is up and everything appears to be on track for this time of the year. The financial report was received and placed on file. IV. Oral Presentations No oral comments. V Agenda Items A. Special Permits 1. Request by Wallace Investment Group, LLC for a special permit to convert a single-family residence into a duplex, within an "R-4" Multiple Residence District, located at 3836 West 4th Street. Hyberger gave the staff report indicating that staff was recommending approval of the special permit as it would not appear to have a negative impact upon the surrounding area and all lot size and dimension requirements are being met. There were no questions or comments over the request. It was moved by Gustafson, seconded by Holdiman, to approve the special permit request. Motion carried unanimously. Page 400 of 418 Planning and Zoning Commission December 6, 2016 B. Vacates 1. Request by the City of Waterloo to vacate a portion of right-of-way along La Porte Road, located adjacent to 1326 La Porte Road. Andera gave the staff report indicating that staff was recommending approval of the vacate request with the condition that a utility easement is retained over, under and upon the area to be vacated. Hall questioned who snow plows the frontage road. Andera noted that the adjoining property owner snow plows it as it has been conveyed to them. It was moved by Tyson, seconded by Donat, to approve the vacate request with the condition that a utility easement is retained over, under and upon the area to be vacated Motion carried unanimously. C. Encroachment Agreements 1. Request by Deana Jolly for an encroachment agreement to allow for an existing 8'x 14' (112 SF) concrete patio to be within Hoover Street right-of-way, located adjacent 1155 Hawthorne Avenue. Dornoff gave the staff report noting that staff was recommending approval of the encroachment agreement request with the condition that there be a signed and executed encroachment agreement. Donat questioned if the concerns raised by the engineering department over the encroachment have been addressed. Gentz indicated that he was informed by another engineer about the new patio and that the property owner was informed not to build the patio in the right-of-way. Holdiman mentioned that the patio looks like an extension of the driveway. Gentz noted that the width of the driveway serving the detached garage appears to be adequate and the extension of the patio in the right-of-way does not appear to be needed. Clint Curry, 1155 Hawthorne Avenue, indicated that the driveway and the area of the new patio were previously graveled and the new patio is used as an access to the house, noting that they have a handicap family member. Curry also mentioned that they do not park on the new patio and all parking is in the new driveway. Tackett questioned if the contractor that was hired bid on the driveway and patio. Curry noted that the contractor bid on both projects but only constructed the driveway. Curry indicated that he later constructed the patio in the right-of-way himself. Holdiman questioned Curry if he was aware that the patio could not be constructed in the right-of-way, which Curry replied he was aware that it could not. Donat questioned if the 8'x 14' dimensions shown in the meeting packet were correct. Curry noted that the dimensions were correct, as the patio is still 14'x 16' and he will be removing the easterly 8'. Hall mentioned that the applicant was aware that the patio could not be built in the right-of-way, but still did so and the Commission should uphold the ordinances. Hall and Tackett expressed that approval could set precedence for others to do the same. It was moved by Hall, seconded by Tyson, to deny the request for an encroachment agreement. Motion carried unanimously. D. Other/Appeals 1. Request A and K Ventures, LLC for an appeal to the City Code requirement prohibiting vehicles from parking on the city -owned right-of-way between the street and property line, located adjacent to 226 West 13th Street. Dornoff gave the staff report noting that staff is recommending approval of the appeal with the conditions that 1) the parking area shall be graded, drained and properly hard surfaced per Section 10-25-2 (C), 2 -2- Page 401 of 418 Planning and Zoning Commission December 6, 2016 Surfacing and Access, and 2) any approval would still not approve blocking the sidewalk system through the area. Donat questioned if there is a conflict with the city code if approved. Anderson indicated that the Commission is a recommending entity and the final decision is done by the City Council. Hall questioned if the request would need to meet American with Disabilities Act (ADA) requirements, such as parking stalls required and paving. Hall also questioned if there is a timeline on when the parking would need to be paved. Anderson commented that the Commission could add a timeline of when it needs to be paved. Tyson mentioned that there is parking in the right-of-way across the street and questioned if that is a car sales lot. Anderson noted that the City is currently in the legal process to determine if that abutting property owner is grandfathered in from the 1947 City Code. Anderson noted that at that time, it was encouraged to park in the area between the property line and the street, and that abutting property owner is indicating that he has been parking there since that time. Hall questioned if there are any concerns with backing out into traffic on West 13th Street, and would a 45 degree angle be better. Kyle Helland, Helland Engineering, indicated that it is preferred to have a 90 degree parking arrangement. It was moved by Hall, seconded by Holdiman, to approve the request for an appeal of the City Code, with the conditions that 1) the parking area shall be graded, drained and properly hard surfaced per Section 10-25-2 (C), 2 Surfacing and Access, and be constructed by December 6, 2017, and 2) any approval would still not approve blocking the sidewalk system through the area. Motion carried unanimously. VI. Discussion Items No discussion items. VII. Election of a Chairperson and Vice Chairperson for the term ending December 31, 2017 It was moved by Gustafson, seconded by Tyson, to elect Holdiman as Chairperson and Hall as Vice - Chairperson for the year 2017. Motion carried unanimously. VIII. Adjournment It was moved by Hall, seconded by Holdiman, to adjourn the meeting at 5:16 p.m. Motion carried unanimously. Respectfully submitted, Tim Andera, Planner II -3 Page 402 of 418 CITY OF WATERLOO Council Communication Historic Preservation minutes of August 23, September 20, October 18 and November 15, 2016. City Council Meeting: 2/6/2017 Prepared: REVIEWERS: Department Reviewer Action Date Planning &., Zoning Schroeder, Aric Approved 1/3 i /20i 7 3:59 PM Cleric °nice liven, 1,eAnn Approved 2/ i /20 i 7 9:i 5 AM ATTACHMENTS: Description Type D FtP minutes .A..g 2016 Cover Memo D FtP minutes Sep 2016 Cover Memo D HIP minutes Oct 2016 Cover Memo •D HIP minutes Nov 2016 Cover Memo SUBJECT: Submitted by: Historic Preservation minutes of August 23, September 20, October 18 and November 15, 2016. Submitted By: Page 403 of 418 WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING - August 23, 2016- 4:00 P.M. First Floor Conference Room, City Hall Ottesen called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to order at 4:06 p.m. Commission Members in attendance were: Ottesen, Price, Jensen, Orlando (4:20), Stevens and Linda (4:25). Commission Member(s) absent were: N/A Others Present: Adrienne Miller and John Dornoff— Planning Staff Approval of Agenda Motion made by Jensen, seconded by Price to approve the agenda of the August 23, 2016 regular meeting. Motion carried unanimously. Approval of Minutes Motion made by Stevens seconded by Jensen to approve the minutes of the July 19, 2016. Motion carried unanimously. Hearings Resolution to support the nomination of Hotel President, located at 500 Sycamore Street, to be recognized on the National Register of Historic Places. Price questioned if the applicant has shown interest in being locally designated. Miller noted that she has not received any indication that they are looking into being a locally designated site. Stevens requested that the commission reach out to the applicant to let them know it is an option and could be additionally beneficial in receiving funds for their project. Motion made by Jensen seconded by Price to approve a resolution of support for the nomination of Hotel President, located at 500 Sycamore Street, to be recognized on the National Register of Historic Places. Motioncarried unanimously. Reports 1. Main Street Ottesen noted Main Street is planning a Tour De Loo in October and the design review board continues to have requests for new signage in downtown. 2. Silos and Smokestacks No Report. 3. Grout Museum -1- Page 404 of 418 Miller noted that they are having home tour on August 27th and two homes from the Highland neighborhood are featured in the tour. 4. Rath Administration Update No Report. Discussion Items/Possible Action Items 1. 519 E 3rd Street/ Walnut District Miller noted City Council approved a resolution to support the application for the CLG grant the commission will be submitting shortly for the Walnut District survey. 2. City owned properties/Demo List Miller noted she did not receive an update from Chris Western this month. 3. Preserve Iowa Summit Miller noted that she had received an email stating that the commission needed to send someone to the Summit in order to keep their CLG status with the state. Orlando noted she would be available to attend the summit on Friday and/or Saturday. Stevens noted she would be able to attend on Saturday. Motion made by Linda seconded by Price to approve payment to send two members to the Preserve Iowa Summit plus pay their milage. Motion carried unanimously. 4. Funding Miller noted the resolution City Council approved in support of the Historic Preservation Commission submitting an application for the CLG grant that is due shortly. 5. Discussion Linda noted that Dubuque officials would like to come to Waterloo on September 26th to have a work session with City Council on how the City of Dubuque has developed their Historic Preservation Program. The City of Dubuque would also like to set up a conference call with commissioners to go over what is to be discussed at the work session. Linda noted setting up a conference call with them on August 26th. Linda noted that she has been working with the library on historic inventory surveys and Sue Pearson noted the library has site inventory surveys for the Walnut District that were completed in 1992. Ottesen noted that they would assist greatly with a new survey. Orlando went over the timeline of goals the commission had set for themselves in the beginning of the year. • Articles to Waterloo Courier • Logo design contest • Educational quarterly seminars • Historic awards contest for kids Stevens noted that she has been speaking with Dr. Slone with the University of Northern Iowa who is also -2- Page 405 of 418 working on historic research of the Triangle area. Once she gathers information from Dr Slone she will report to the Commission on what research is being done and what benefits it will have for the commission. Adjournment Ottesen adjourned the meeting at 5:25 p.m. Respectfully submitted, Adrienne Miller, Planner II -3- Page 406 of 418 WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING - September 20. 2016- 4:30 P.M. First Floor Conference Room, City Hall Ottesen called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to order at 4:38 p.m. Commission Members in attendance were: Ottesen, Stevens, Jensen, and Orlando Commission Member(s) absent were: Price and Linda Others Present: Pat Morrissey City Council representative, Adrienne Miller and John Dornoff — Planning Staff Approval of Agenda Motion made by Jensen, seconded by Orlando to approve the agenda of the September 20``,2016 regular meeting. Motion carried unanimously. Approval of Minutes Motion made by Orlando seconded by Stevens to approve the minutes of the August 23rd 2016. Motion carried unanimously. Hearings Request by Rupert Cooper for a Certificate of Appropriateness to construct a 5 ft. tall cedar fence in the backyard of 315 Prospect. Dornoff gave staff report explaining the request. Motion made by Stevens, seconded by Jensen to approve the request as submitted. Motion carried unanimously. Morrissey asked if it was common for people not to show up for a hearing. Ottesen said it was about 50/50. Morrissey then asked what happens if they are denied their request but not present and Ottesen commented that it will usually be tabled until the next meeting or if it is denied the applicant can appeal the decision. Reports 1. Main Street Ottesen noted that an open house will be held at the Hotel President on September 22nd, 2016. Next month on October 6th, 2016 will be the Tour de Loo' which will be held between 5:30 and 10:OOpm. On October 20t'', 2016 Main Street Waterloo will be holding their 20t'' Anniversary Luncheon at the Jefferson Street Garage starting at noon. November 22nd will be Winterloo Small Business Saturday. 2. Silos and Smokestacks No Report. -1 - Page 407 of 418 3. Grout Museum Morrissey noted that he currently serves on the Grout Museum Board and will talk to them at the September 21St, 2016 board meeting about the HPC and see if they have any updates. Miller noted to add Billy to the email list. 4. Rath Administration Update No Report. Discussion Items/Possible Action Items 1. Dubuque Officials Meeting Miller noted that she and Dornoff discussed the meeting with Noel Anderson today. Anderson noted that the commission would need to have a detailed plan of what it wants to do with any funding it should receive. Also due to city council workshops going on at the same time the Molenhoff room may not be a valuable option and should look at other places. Anderson suggested maybe the Library or someplace like that. Orlando discussed how we need to engage our community better. Morrissey said the Molenhoff room can be closed off and left to check on its availability but the person had already left. Ottesen noted that we need to get this set up right away and also said that he would have to miss the first hour of the meeting. Orlando and Stevens agreed that they would meet at wherever the meeting was being held at 1:OOpm. Stevens stated that she wants them to see the Walnut/Triangle area. Morrissey asked about using a van for the tour and Miller stated that either she or Dornoff will have to probably drive the van in that case. Orlando wanted to know what we want them to tell us and noted that they will have a Power Point presentation. The question then turned to who we should invite to the presentation: Orlando: Top 3 friends, Chamber of Commerce, Sue Peterson, Dr. Chen from UNI Ottesen: Others from Main Street Morrissey: Will discuss with Grout, Charles Pearson, Cedar Valley Historical Society Stevens: African-American Museum Ottesen commented that tourism can be created by Historic Preservation. We need to find out how they created their plan and what to look out for. Stevens suggested we find out how we can better connect with the community. Ottesen mentioned that David Dee's from JSA offered meals and JSA owns several downtown properties so they could be an important contact. 2. 519 E 3rd Street/ Walnut District Morrissey stated that there will be a meeting with the mayor at 9:OOam and should be able to move forward. -2- Page 408 of 418 3. City owned properties/Demo List Miller noted she did not receive an update from Chris Western this month as he is currently incapacitated due to an accident. It was noted by Morrissey that 71 Franklin was in the demo list. 4. Preserve Iowa Summit Stevens that there was a lot going on in the state and it was exciting. However, she noted that Blackhawk County has no African-American or Civil Rights Historical sites despite having 44 sites on the National Register of Historic Places. 9 other Iowa counties do have some type of site. In addition work is progressing on the Civil Rights Trail that is a national initiative that currently has money available for projects. Someone is going to get the money it might as well be Waterloo. Jensen asked if this was separate or part of the National Register of Historic Places and Stevens commented that it was part of the National Parks and there is so much potential. Morrissey asked if the conference gave out a process for obtaining the funding to which, Stevens replied that no but it is being worked on. Orlando asked where the funding is which Stevens responded the National Parks. Stevens said that she would dig up history. Need to kick it in for Waterloo since cities such as Davenport are doing it. Stevens showed a brochure from that city which Dornoff said he would scan and have it available. Jensen asked what other cities are doing a trail to which Stevens replied to look at the National Park website for information. Stevens pointed out that there is $15 million available for civil rights projects. Ottesen asked if their power points and; other presentation materials were available but the answer was no. Many conferences now post those on line and it makes it nice to go back and research the information. 5. Funding Miller noted that when talking to Noel Anderson that Anderson stated that funding is a major thing and if they are going to be required to go to trainings there needs to be the funding mechanism to allow for it. Ottesen noted that the city needs to keep the Certified Local Government (CLG). Morrissey said that he was going to do everything he could possibly do in his position to get funding for the commission. Ottesen said that in the past the commission hasn't asked for money and Miller noted that Complete Streets has asked for money but not received any yet. Morrissey said that the city needs to spend money to grow and there needs to be a min shift within the city. Who is out there to take care of historic preservation besides the commission? The commission needs to build relationships with the business community. Stevens stated that if you see the relevance of downtown Waterloo, you need the whole community to be nice, ask those working on downtown to look at the rest of the city. -3- Page 409 of 418 Ottesen noted that Main Street has issues, need to make sure things are done right. There needs to be private -public partnerships, more districts, more commissioners. Orlando noted that Dubuque got a loan from a bank but then was the recipients of a grant so they never actually used the money from the loan fund. Partnerships need to be set up. 6. Discussion None Adjournment Ottesen adjourned the meeting at 5:45 p.m. Respectfully submitted, John Dornoff Planner I -4- Page 410 of 418 WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING - October 18, 2016- 4:30 P.M. First Floor Conference Room, City Hall Ottesen called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to order at 4:38 p.m. Commission Members in attendance were: Ottesen, Stevens, Jensen, Price, Linda and Jaacks Commission Member(s) absent were: Orlando Others Present: Pat Morrissey City Council representative, Adrienne Miller and John Dornoff — Planning Staff Approval of Agenda Motion made by Linda, seconded by Jensen to approve the agendaof the October 18,2016 regular meeting with an amendment to talk about a Survey. Motion carried unanimously. Approval of Minutes Motion made by Jensen seconded by Linda to approve the minutes of the September 20, 2016. Motion carried unanimously. Hearings There were no hearings scheduled. Reports No Reports Discussion Items/PossibleAction Items 1. Discussion with Chris Western Western talked noted that he had 18 properties survey for asbestos and then they would be demoed. He noted that there are the two charges on Walnut that need to be fixed up or else it would only be a matter of time before they come down. The commission needs to talk to the pastors/owners of the churches and see what can be done to fix them up. Linda noted that the planners from Dubuque mentioned that they changed the code so that when properties get in distress the cities fines them heavily and tries to avoid having houses boarded up and looking bad. Ottesen asked if there was a property maintenance code. Western said that the code needs to be revamped. Morrissey asked what would be there instead Linda stated that something that allowed for some sort of legal way to insure that homes are kept in good condition. Money to do repairs those homes that need help. -1- Page 411 of 418 Western noted that most of the homes that he gets are from people who are either in nursing homes or have passed away and the family is out of town and walks away from the property. There are attempts to find the people but it is often hard. Unfortunately, the law will not allow us to put a lien on the owner's current homes. The other problem is that 90% of the time homes are sold and nothing gets done with them. There is no large-scale rehabs done by the city and many of the homes are large homes that are difficult to keep up. Jaacks said that another problem is that it just not individual homes that are dilapidated but entire blocks of them. Stevens stated the problem is people are rather just build a new home. Morrissey said that there should be money in the CIP for historic preservation. Need to come up with some type of project and ask for funding. Western also noted that there are at least 200 to 300 targeted homes right now in the city. Ottesen said that the commission never gets money from the city, and what would the city loose if the HPC went away? The HPC does provide benefits but don't get anything back from the city, the city needs to be backing the HPC. Linda noticed that according to the ordinance establishing the HPC, there should be funding from the city. Ottesen asked Western what he would do? Western said that there is a host of problems such as Community Development getting their funding from the HUD cut every year. The city needs to find something to fill the gap, and work toward fixing up the homes before they have to come down. Another solution would be to revise the 657a policy. Ottesen said we need to get good incentives. Morrissey said that there is buyer for every home; we just need to find them. Western said that there needs to be a good marketing campaign that will bring buyers in. Linda said that there is a group of people who want to live in the neighborhoods. 2. Meeting with Dubuque Officials Linda said that her main take away from the meeting with the Dubuque officials is that there needs to be more dialogue with city officials. The people from Dubuque were shocked that we have a Strong Mayor form of government and the mayor has to run for election every two years. Need to do things like get boarded up homes taken care of so they don't bring down rest of the area. Western said that revolving loan funds have not worked. Price said mentioned that in Dubuque, they have a city manager that they can go to that has been there since 1993. Need to go to Noel Anderson and have a meeting with him on what can be done. Need to discuss three things: 1. Survey of Walnut/Triangle Neighborhood 2. Work on Housing 3. HPC not living up to mandate. Then need to have meeting with the mayor. -2- Page 412 of 418 Morrissey said that the mayor should be asked to be at the meeting with Anderson and Ottesen. Need to point out that we cannot expect CLURA and CURA to solve our problems. Need to rehabilitate older homes. 3. Survey Linda said that Courier would publish an article from the HPC but not an article. They suggested some sites to use for the survey such as SurveyMonkey. Then the question was asked what name should be used for the survey since it is about the Triangle area and the Walnut District. Ottesen said that the name Historic should not be in the survey since it is not a designated historic district. Morrissey noted that Church Row does add the term Historic to its name despite not having designation as a historic district even though it should be one. Linda also noted that it assumes that the HPC is funded. 4. Discussion None Adjournment Ottesen adjourned the meeting at 5:40 p.m. Respectfully submitted, John Dornoff Planner I -3- Page 413 of 418 WATERLOO HISTORIC PRESERVATION COMMISSION REGULAR MEETING - November 18, 2016- 4:30 P.M. First Floor Conference Room, City Hall Ottesen called the regular meeting of the City of Waterloo Historic Preservation Commission meeting to order at 4:35 p.m. Commission Members in attendance were: Ottesen, Jensen, Price, Orlando and Jaacks Commission Member(s) absent were: Linda and Stevens. Others Present: Tim Jamison from The Courier, Pat Morrissey City Council representative, and John Dornoff — Planning Staff Approval of Agenda Motion made by Jensen, seconded by Orlando to approve the agenda of the November 15,2016 regular meeting with an amendment to talk about the Survey. Motion carried unanimously. Approval of Minutes Motion made by Orlando seconded by Jaacks to approve the minutes of the October 18, 2016 with amendments. Motion carried unanimously. Hearings Hearing to nominate the Mt. Moriah Church at 633 Walnut, Waterloo,; IA to the Preservation Iowa's most endangered building list for 2017. Dornoff read staff report. The question was asked by Morrissey what happens next'? Dornoff explained that the nomination will go to the state and the state will name 11 properties that it considers the most endangered. The state then submits on the projects to the national list of most endangered properties. Dornoff also pointed out that there is a few cities in Iowa that have their own list of most endangered properties. Motion made by Jensen, seconded by Price to Nominate the Mt. Moriah Baptist Church to Preservation Iowa's Most Endangered Properties List. Passed Unanimously. It was also decided that the Historic Preservation Commission will look into creating its own list of most endangered properties and putting it on its new website when it is up. Reports 1. Main Street Ottesen noted that Winter Wonder' Loo will be held on November 26 in conjunction with Small Business Saturday. 2. Silos and Smokestacks. -1- Page 414 of 418 Morrissey talked to Candy Streed who is at a conference this week and she stated that the commission needs to work hard to insure that they submit strong applications for grants and national landmarks, as there is very strong competition. 3. Grout Museum Morrissey stated that the Grout is pursuing a Strategic Planning Initiative and seeking active donations. It is also working on getting information out that donations are important and is trying to replenish its endowments. The museum also has new exhibits that are coming online. 4. Rath Administration Update Dornoff will consult with Tim Andera to get the latest updates on the Rath Administration building. Discussion Items/Possible Actin Items 1. 519 E. Rd. Street/Walnut District Morrissey said that progress is moving very slowly on this project but it is moving. 2. City Owned Properties within Neighborhood Assocations Jaacks suggested that Chris Western needs to sit down with realtors find out any suggestions they have and what can be done to get houses sold. He also suggested that we look at getting funding from The Federal Home Loan. Morrissey asked if that would be for all over town and the answer is it could be. Need to collaborate with Rudy from community Development. They cannot get funding for homes that are listed as contributing to a historic district even if the district has never been created. Noel Anderson is meeting with Rudy and his staff on Thursday to discuss the situation. 3. Funding Orlando stated that the deadline for the Community Foundation grants are March 1St. Limit maybe around $25000 and there is smaller grants available. The question is will the commission be able to accept private funding because it is a city commission? Dornoff will research. Morrissey said that the commission should send a request for CIP (Capital Improvement Plan) funding, and earmark for 2 surveys. Orlando said the commission requested a budget last year but was denied however, they did not go through the CIP program. Morrissey said for the commission to apply for the CIP, do it now, submit the request to Dornoff and have him send in the request. The council is not involved in the CIP yet it is the department heads at the present time. 4. Iowa African-American Trail Dornoff said that there is been no word yet on the grant application for the project. Dornoff talked to Charles Pearson for a hour yesterday discussing the project and said that Pearson is not only looking at -2- Page 415 of 418 African American heritage in the area but also Irish and German Immigrants. It was asked what the funding would go for and Dornoff stated was for an interpretive trail that would explain African- American migration to the area and talk about historic points in the area. 5. Discussion Dornoff had a conversation with Linda who is going in for knee surgery. She has completed the survey and will send Dornoff a link to it shortly so he can send it out to the Commission for them to look it over and get feedback on it. Dornoff went over maps that he created over the last month including ones of the Walnut area, the Triangle and the results of the 2008 Historic Preservation Plan. Adjournment Ottesen adjourned the meeting at 5:40 p.m. Respectfully submitted, John Dornoff Planner I -3- Page 416 of 418 CITY OF WATERLOO Council Communication Waterloo Housing Authority Board Minutes. City Council Meeting: 2/6/2017 Prepared: REVIEWERS: Department Reviewer Action Date Housing Authority Mayer, Sonia Approved 1/31/2017 - 5:35 PM Clerk Office Elven, AnnLeApproved 2/ i /20 l 7 - l l :29 AM ATTACHMENTS: Description Type D WHA, Board Minutes Cover Memo SUBJECT: Waterloo Housing Authority Board Minutes - January 17, 2017. Submitted by: Submitted By: Julie Dawson, Executive Director Page 417 of 418 WATERLOO HOUSING AUTHORITY, Governing Board Minutes Tuesday January 17, 2017 at 4:50 PM Harold E. Getty Council Chambers — Waterloo City Hall Members Present: Welper, Morrissey, Powers, Lind, Schmitt, Amos, Jacobs, Bullock, Shinstine Motioned by Morrissey, seconded by Schmitt, that the Amended Agenda be approved. Motioned by Lind, seconded by Powers to approve the minutes from the November 14, 2016 meeting. Ayes: All Motion Carried. New Business Motioned by Lind, seconded by Amos to approve the contract renewal of Happy Software for annual support beginning on April 1, 2017 in the amount of $13,618.00. Ayes: All Motion Carried. Motioned by Lind, seconded by Amos to authorize and set a date of Public Hearing for FY2017 Annual Plan and revised 5 -Year Public Housing Capital Fund Action Plan for March 20, 2017. Ayes: All Motion Carried Motioned by Lind, seconded by Amos to approve the additions to Section 6.1, "BRIEFING" in the Waterloo Housing Authority's Administrative Plan. Ayes: All Motion Carried Motioned by Amos, seconded by Schmitt for approval of travel request to attend INAHRO (Iowa Chapter of the National Association of Housing and Rehabilitation Officials)Spring Conference in West Des Moines, Iowa on April 20-22, 2017. Expenses not to exceed $2,260.00. Ayes: All Motion Carried. Motioned by Lind, seconded by Amos to approve and place on file the Housing Authority report including the Leasing HAP and Administrative Fee Utilization Report. Ayes: All Motion Carried Director Dawson introduced our newest board member, Nick Shinstine from Ridgeway Towers. Motioned by Schmitt, seconded by Morrissey to adjourn the meeting. Ayes: All Motion Carried. SAM Page 418 of 418 City of Waterloo Finance Committee Open Invoice Report For Febraury 06, 2017 A oval Finance Committee Accounts Payable Open Invoice Report Total As of Friday, February 03, 2017 EFT Transactions: Add: Wellmark Weekly/Monthly Claims Add: Wellmark Weekly Claims Add: Mery Hilpipre-Wagner & Airline Hwy 1,056,749.74 221, 334.89 118,102.67 130, 000.00 Subtotal - as of Monday, Februrary o6, 2017 1,526,187.30 Workers Compensation Issued by TPA Housing Authority Housing Assistance EFT's Housing Authority Housing Assistance EFT's Payroll (Bill Payment Total - Monday, Februrary o6, 2017 9,100.91 5,487.52 1, 682, 964.35 Payment to Council members or related entities: 3,223,740.08 DEMOLITION SERVICES FOR 820 NEWELL ST, 915 NEWELL ST, 71 FRANKLIN ST, 929 LINDEN AVE, 426 CHERRY ST, 310 OAK ST, 847 DAWSON ST, AND 414 THOMPSON ST Bid Opening: February 2, 2017 Estimate: $90,000 Bid Security Required Bidder Bid Security Bid Amount Benton's Sand & Gravel Cedar Falls, IA $118,450 Frickson Bros. Excavating Evansdale, IA $75,900 Peterson Contractors, Inc. Reinbeck, IA $189,140 Whole Excavation Hudson, IA $92,726 Lehman Trucking & Excavating, Inc. Waterloo, IA $108,675 FY2017 PERMEABLE ALLEY CONTRACT NO. 905 Bid Opening: February 2, 2017 ESTIMATE Base Bid: $151,296.00 Alt 1: $157,221.00 Bid Security Required Bidder Bid Security Bid Amount Vieth Construction Corp.° Cedar Falls, IA 5 �0 Base Bid: $147,509.90 Alt 1: $157,609.90 Mike Dolan Concrete &Masonry Inc. Waterloo, IA 5% Base Bid: $135,697.37 Alt 1: $141,709.87 Peterson Contractors, Inc. Reinbeck, IA 5% Base Bid: $170,745.30 Alt 1: 181,907.80 Boulder Contracting Grundy Center, IA 5�0 Base Bid $155,783.95 Alt 1: $165,213.95 Hudson Hardware Hudson, IA 5�0 Base Bid: $160,512.54 Alt 1: $171,937.54 PURCHASE OF TWO (2) IMPALA SEDANS FOR POLICE INVESTIGATION DIVISION Bid Opening: February 2, 2017 Estimate: $23,500 each NO Bid Security Required Bidder Bid Security Bid Amount Community Motors 1 car - $25,238.92 Cedar Falls, IA N/A 2 cars - $50,477.84 Rydell Chevrolet 1 car - $22,113.00 Waterloo, IA N/A 2 cars - $44,226.00 Rita M. Schmidt Black Hawk County Treasurer 316 E. 5th St. Waterloo, IA 50703 Pay on-line: www.iowatreasurers.org Phone: 319 833-3013 BREDE,RICK 917 HEARTLAND HILLS DR WATERLOO, IA 50701 SPECIAL ASSESSMENT CLL Black Hawk County - State of Iowa Parcel Number: 8913-22-379-018 Property Address: 831 KNOLL AV WATERLOO, IA 50701 Legal Description: GALLOWAY ADDITION WATERLO LOT 310 Black Hawk County Notice of Special Assessment Payable. September 1, 2016 To avoid interest, pay on or before September 30, 2016 Interest begins October 1 at a rate of 1 %% per month and is rounded to the nearest whole dollar with a one dollar minimum. However, if the last day of September is a Saturday or Sunday, the amount becomes delinquent the second business day of October. Partial payments are not accepted when paying special assessments. Parcel Number: 8913-22-379-018 Year: 2016 Payment Number: 01 Special Type: 86 -STORM WATER Certificate #: 752 Amount Due: 19.58 Receipt #: 045393 Make Checks payable to: Black Hawk County Treasurer, 316 E. 5th St., Waterloo, Iowa 50703 Pay on-line www.iowatreasurers.org Phone: 319 833-3013 Receipt#: 045393 Detach and return this stub with proper payment amount. Deed/Cont: BREDE,RICK ANNUAL SPECIAL Parcel Number: 8913-22-379-018 Year: 2016 Payment. Number: 01 Special Type: 86 -STORM WATER Certificate #: 752 Amount Due: 19.58 Interest/costs Total Rita M. Schmidt Buck Hawk County Treasurer 316 E. 5th St. Waterloo, IA 50703 Pay on-line: www.iowatreasurers.org Phone: 319 833-3013 BREDE,RICK 917 HEARTLAND HILLS DR WATERLOO, IA 50701 Black Hawk County - State of Iowa xf Parcel Numbe' : 8913-22-379-018 Property Address: 831 KNOLL AV WATERLOO, IA 50701 Legal Description: GALLOWAY ADDITION WATERLO LOT 310 Black Hawk County Notice of Special Assessment Payable September 1, 2016 To avoid interest, pay on or before September 30, 2016 Interest begins October 1 at a rate of 1%2% per month and is rounded to the nearest whole dollar with a one dollar minimum. However, if the last day of September is a Saturday or Sunday, the amount becomes delinquent the second business day of October. Partial payments are not accepted when paying special assessments. Parcel Number: 8913-22-379-018 Year: 2016 Payment Number: 01 Special Type: 90 -SEWAGE DISPOSAL Certificate #: 734 Amount Due: 93.57 Receipt #: 045393 Make Checks payable to: Black Hawk County Treasurer, 316 E. 5th St., Waterloo, Iowa 50703 Pay on-line www.iowai'easurers.org Phone: 319 833-3013 Receipt #: 045393 Detach and return this stub with proper payment amount. Deed/Cont: BREDE,RICK ANNUAL SPECIAL Parcel Number: 8913-22-379-018 Year: 2016 Payment Number: 01 Special Type: 90 -SEWAGE DISPOSAL Certificate#: 734_ 0 Amount Due: 93.57 ) � Interest/costs Total