HomeMy WebLinkAbout2017-19-1/9/2017 Prepared by Kelley Felchle, City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA
507.03, (319) 291-4323.
RESOLUTION NO. 2017-19
RESOLUTION ADOPTING THE RECORD RETENTION MANUAL
FOR IOWA CITIES AS THE RECORDS RETENTION SCHEDULE OF
THE CITY OF WATERLOO, IOWA AND ESTABLISHING
ELECTRONIC IMAGING AND DESTRUCTION OF RECORDS.
WHEREAS, Chapter 372.13(5) of the Code of Iowa authorizes retention of documents or
accurate reproductions, and
WHEREAS, the City of Waterloo,regularly creates public records and is required to store
public records for a certain period of time, and
WHEREAS, Section 622.30 of the Code of Iowa authorizes electronic reproduction and
destruction of original documents admissible in court, and
WHEREAS, electronic imaging of records greatly reduces physical storage requirements
and increases response time to records requests, and
WHEREAS, the City has procured document management technology and record
destruction and disposal services, and
WHEREAS, the City of Waterloo will adhere to the Record Retention Manual for Iowa
Cities (Produced by the Iowa League of Cities, State Historical Society of Iowa's State Archives
and Records Bureau, and Iowa Municipal Finance Officers Association) as the retention and
destruction schedule of public records and other supplemental City documents, and will
atomically update said schedule to include future changes in state and federal code.
NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF
THE CITY OF WATERLOO, IOWA AS FOLLOWS:
1. Each department is responsible for maintaining its records in accordance with state
and federal laws.
2. That the Record Retention Manual for Iowa Cities is hereby adopted and will
automatically update to include changes to state and federal document retention requirements;
3. That electronically imaged documents are deemed to be the official City record;
4. That original documents, in accordance with statutory requirements and the Record
Retention Manual for Iowa Cities, may be destroyed after being electronically imaged.
PASSED AND ADOPTED this 9t'day of January, 2017.
n"Ql�- 4 —
Quentin Hart, Mayor
ATTEST:
Kelley Felc
City Clerk