HomeMy WebLinkAboutMinutes-02/06/2017FINANCE COMMITTEE
February 6, 2017
5:13 p.m.
Harold E. Getty Council Chambers
Members present: Vice Chairperson Jacobs, Powers, and Chairperson Welper.
Moved by Powers seconded by Jacobs that the Agenda, as proposed, be approved. Voice vote -
Ayes: Three. Motion carried.
Moved by Powers seconded by Jacobs that the Minutes of January 23, 2017, as proposed, be
approved. Voice vote - Ayes: Three. Motion carried.
Moved by Powers seconded by Jacobs that the request for the following travel requests, be
approved.
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount
not to
Exceed
Todd Gaede, Justin Gaede,
Forrest Graves, and Dana
Clement, Sewer
Maintenance
Iowa Water
Environment
Association Collection
Systems Conference
Marshalltown,
Iowa
March 1-3,
2017
$520.00
Steve Isenhower and John
Hyman, ICT
Introduction to
ControlLogix
Waterloo, IA
February
23, 2017
$840.00
Craig Billerbeck, Lab Tech
Activated Sludge
Overview
Kirkwood
Community
College, Cedar
Rapids, IA
March 7,
2017
$125.00
Eric Thorson, City
Engineer
2017 American Public
Works Assoc. Spring
Conference
West Des
Moines, IA
March 29-
31, 2017
$475.00
Matt Chesmore,
Community Development
(AMENDED)
Lead Inspector/Risk
Assessor
Recertification
Training
Des Moines,
IA
February 2-
3, 2017
$825.00
Adrienne Miller, Economic
Development Specialist
Heartland Economic
Development Course
Blue Springs,
MO
April 23-27,
2017
$1,565.00
Pat Treloar, Fire Chief
(AMENDED)
Event Media Relations
Des Moines,
IA
January 24
& 25 2017
$222.93
Sgt. Hoelscher, Sgt.
Rasmusssen, Officer Gann,
Officer Erie, Police
Finding the Leader in
You
Hawkeye
Community
College,
Waterloo, IA
February
16-17, 2017
$1,196.00
Officer Bovy, Police
MCTC Midwest
Counter Drug Training
Center HWY Drug
Investigations for
Patrol
Johnston, IA
March 27-
29, 2017
$145.00
Officer Erie and
Investigator Gergen, Police
International Law
Enforcement
Educators Trainers
Association
St. Louis, MO
March 20-
24, 2017
$2,245.00
Investigator Koontz, Police
Social Media and
Open Source
Investigation course
Cedar Rapids,
IA
March 6-8,
2017
$300.00
Wayne Castle, Associate
Engineer
80th Annual Society of
Land Surveyor's of
Ames, IA
March 2-3,
2017
$375.00
Finance Committee
February 6, 2017
Page 2
Voice vote - Ayes: Three. Motion carried.
Moved by Jacobs seconded by Powers that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Iowa Conference
Amount + Est. S/H
Expenditure
Building
Maintenance
Noel Anderson,
Community Planning &
Development Director
2017 Coalition
Washington,
D.C.
June 12-14,
2017
$1,830.00
Greg Ahlhelm, Interim
Building Official/Plans
Examiner
International
Association of
Plumbing &
Mechanical Officials -
HVAC Continuing
Education
Waterloo, IA
March 31,
2017
$135.00
Brian Baker, Chief HVAC
Inspector
International
Association of
Plumbing &
Mechanical Officials -
Plumbing Continuing
Education
Waterloo, IA
April 1,
2017
$135.00
Chris Ferguson, Fire
Marshal
K-9 Recertification
Grand Rapids,
MI
June 5-9,
2017
$785.00
Julie Dawson, Executive
Director, Wanda Hill-
Dorris and Janet Wessels,
Housing Coordinator
Iowa National
Association of
Housing and
Rehabilitation
Officials 2017 Annual
Conference/Training
West Des
Moines
April 19-21,
2017
$2,260.00
Voice vote - Ayes: Three. Motion carried.
Moved by Jacobs seconded by Powers that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount + Est. S/H
Expenditure
Building
Maintenance
$3,870.00
Door repair at the Veteran's Memorial Hall.
Building
Maintenance
$2,608.70
Replace VFD (variable frequency drive) for one air
handler at the Five Sullivan Brothers Convention
Center.
Engineering
$4,197.60
Per VGM Development Agreement removal of San
Marnan Pavement striping.
Engineering
$4,185.48
Autocad infrastructure Design Suite Software
support.
Fire and Rescue
$1,300.00
Three recruit hiring physicals.
Leisure Services
$10,052.55
To make repairs to Riverfront Sports Park concession
stand caused by flood of 2016 in Exchange Park.
Leisure Services
$1,944.00
Baseballs for the Optimist Baseball program.
Leisure Services
$1,417.50
Baseball and softball socks.
Leisure Services
$3,755.00
Baseball and softball pants.
Leisure Services
$12,556.00
Major League baseball jerseys for participants in
Optimist Baseball and softball offered for grades 2-8.
Leisure Services
$9,157.50
Major League replica hats and visors.
Leisure Services
$23,410.20
60 trees to be supplied and planted by contractor to
replace ash trees removed at Iry Warren Golf Course
due to the Emerald Ash Borer infestation.
Finance Committee
February 6, 2017
Page 3
Leisure Services
$12,400.00
Trees purchased for the Plant Some Shade project in
conjunction with the Iowa DNR and MidAmerican
Energy.
Leisure Services
$24,794.75
59 trees to be supplied and planted by contractor.
Leisure Services
$8,781.60
Payment to Waterloo Black Hawks, LLC for 10% of
the city's gross concession revenues from (15) regular
season Black Hawk games during the 2016-2017
season at Young Arena.
Planning
$3,840.00
Asbestos survey services for 1100 Grant Ave. 919-
925 Commercial Street and 120 Center Street.
Planning
$7,500.00
Asbestos removal for Single Speed Project - 325
Commercial Street.
Planning &
Zoning,
Engineering &
Community
Development
$3,091.92
ArcGIS software maintenance & ArcPad
maintenance agreement.
Police
$2,650.00 + $25
S/H
Purchase two Taser X26P with extended warranty
and holsters.
Police
$5,600.00 + $100
S/H
Purchase a new pole camera surveillance system.
Sewer
Department
$9,700.00
Annual support, operation and maintenance of stream
gaging station 05464000 on the Cedar River at
Waterloo.
Sewer
Department
$4,478.00 + $400
S/H
Replacement pump Keen model KG3 with 40 ft.
power cable for David lift station.
Traffic
Operations
$10,000.00
To provide fiber connection to traffic signals and City
Hall and Fire Station.
Voice vote - Ayes: Three. Motion carried.
Moved by Welper seconded by Jacobs that the project budget for the Morris Park Bontrager Park
Ash Tree Replacement project, funded partially with a grant of $15,508 through the Community
Foundation of Northeast Iowa and matched with city funds in the amount of $9,286.85, as
submitted by the Leisure Services Department, be approved. Voice vote - Ayes: Three. Motion
carried.
Moved by Welper seconded by Jacobs that the project budget for the Iowa Department of
Natural Resources-MidAmerican Energy Plant Some Shade #16 project, funded with $8,000
from the Iowa Department of Natural Resources and $5,400 from the sale of trees, as submitted
by the Leisure Services Department, be approved. Voice vote - Ayes: Three. Motion carried.
Moved by Welper seconded by Jacobs that the project budget for the Asbestos Inspection project
- 120 Center Street, in an amount not to exceed $1,280, funded by the state grant, as submitted
by Planning, be approved. Voice vote - Ayes: Three. Motion carried.
Moved by Welper seconded by Jacobs that Bills Payment, as contained in Accounts Payable
Invoice Report, dated February 6, 2017, in the amount of $3,223,740.08 be received, placed on
file and approved and forwarded to the full council for approval. Voice vote - Ayes: Three.
Motion carried.
With no further business before the committee, it was moved by Powers seconded by Jacobs that
the meeting be adjourned at 5:25 p.m. Voice vote - Ayes: Three. Motion carried.
Kelley Fele
City Clerk