HomeMy WebLinkAboutBlack Hawk County Emergency Management Agency-5/2/2016ADDENDUM TO AGREEMENT
FOR FUEL BETWEEN
BLACK HAWK COUNTY EMERGENCY MANAGEMENT AGENCY AND
CITY OF WATERLOO, IOWA
The parties to the Agreement are the City of Waterloo (hereinafter referred to as "City") and
Black Hawk County Emergency Management. Agency (hereinafter referred to as "County"). This
addendum to the original agreement shall be effective July 1, 2016 and shall continue until such
time as amended, rescinded or terminated by both parties.
WHEREAS, The City and County are both public agencies, and
WHEREAS, the City and the County desire to support the cooperation and the sharing of
services and personnel for the express intent of benefiting County taxpayers, and
WHEREAS, the County Emergency Management Agency desires to engage the services of the
City to provide fuel support and the City is willing to provide such services for a fee reflective of
City costs in operation of the fuel distribution site.
NOW THEREFORE, the parties mutually agree as follows:
1. SCOPE OF CITY SERVICES: The City agrees to provide fuel and fuel cards to County
department vehicles thus allowing the use of the City's fuel distribution facility.
2. CHANGES: The City reserves the right to re -negotiate pricing on fuel surcharge
annually at the beginning of each fiscal year which begins July 1st and ends the following
June 301h of each year. Any changes in this Agreement, including scope of City services
or County requirements or modification to the amount of compensation, shall be mutually
agreed upon by the City and County and incorporated into this written agreement in the
form of an "Addendum".
3. COMPENSATION AND PAYMENT METHOD: The County will pay to the City on a
monthly basis $0.05 per gallon of fuel as a fuel surcharge and it shall be in addition to
the price paid to the City for fuel. This fee will cover overhead, card management and a
small part of the preventive maintenance associated with the City fuel distribution facility.
If it becomes necessary to raise the fuel surcharge, it will be submitted as an addendum
and be mutually agreed upon in writing. The fuel surcharge will not be more than fees
charged to other government agencies.
4. TERMINATION OF AGREEMENT: This Addendum to Agreement replaces the original
Agreement dated November 12, 2008. This Agreement may be terminated by either
party upon at least thirty (30) days written notice, or per agreement as in Item 5 below
"DURATION". In the event of termination, the City shall be compensated for all fuel and
fuel surcharges to termination date, together with reimbursable expenses then due.
5. DURATION: This agreement is effective July 1, 2016 and will remain in effect if not
terminated appropriately by written notice as in item 4 above "TERMINATION OF
AGREEMENT". The City reserves the right to re -negotiate pricing on fuel surcharge
rates annually per fiscal year from July 1st through June 30th of each contract year.
6. SEPARATE ORGANIZATION: No separate organization is formed or contemplated by
this Agreement.
7. DISPOSITION OF PROPERTY: The parties do not anticipate that there will be any joint
ownership of any property; and if the Agreement is terminated pursuant to the provisions
of Item 4 or 5 above, each party shall retain in its control, the property that it brought into
the Agreement.
IN AGREEMENT WHEREOF:
The City and County will execute and deliver this Agreement on the date last written below.
ATTEST:
1
Kelley Fel « le, City Clerk
CITY OF WATERLOO, IOWA
BY:
Quentin Hart, Mayor
DATE: /5 /1 7
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Mayor
QUENTIN
HART
COUNCIL
MEMBERS
TOM
POWERS
Ward 1
BRUCE
JACOBS
Ward 2
PATRICK
MORRISSEY
Ward 3
JEROME
AMOS
Ward 4
RON
WELPER
Ward 5
TOM
LIND
At -Large
STEVE
SCHMITT
At -Large
CITY OF WATERLOO, IOWA
PUBLIC WORKS DIVISION
625 Glenwood Street • Waterloo, IA 50703
Street: (319) 291-4267 Fax (319) 291-0264 Sanitation: (319) 291-4455
Central Garage: (319) 291-4445 Fax (319) 291-3825
Mark Rice - Director
January 10, 2017
Department Managers
Black Hawk County
315 E. 5th Street
Waterloo, IA 50702
RE: Addendum to Fuel Agreement with City of Waterloo
The City Council of the City of Waterloo voted on May 2, 2016 to increase the fuel
surcharge from $.04 to $.05 per gallon to offset some expenses associated with operating
the fuel distribution site. This increase was effective 1 July 2016.
Enclosed, please find two (2) copies of an Addendum to Agreement for Fuel
between your department and the City of Waterloo. One copy should be signed and
returned to the City Clerk Office, 715 Mulberry Street, Waterloo, IA 50702. The other
copy is provided for your internal files.
Your immediate attention to this matter is greatly appreciated.
Mark Rice
Public Works Director
City of Waterloo, IA
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