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HomeMy WebLinkAboutCouncil Packet - 10/3/2011Amended Council Agenda Items Council Meeting Monday, October 3, 2011 AMEND Add resolution approving an easement agreement 4. Request of Patrick B. Rooff for Pat's Auto Salvage for the vacation, sale and conveyance of several alleys, portions of right -of way, etc. between Mitchell Avenue and Regal Avenue for $1,400.00 for the purpose of expanding Pat's Auto Salvage business use area Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission. Motion to receive, file, consider and pass for the first time an Ordinance vacating several alleys, portions of right-of-way, etc. between Mitchell Avenue and Regal Avenue. �cliftion to suspend the rules. ibMotion to consider and pass for the second and third times and adopt U ordinance. S Resolution authorizing said sale and conveyance, and authorize City Attorney to prepare and deliver deed accordingly. vK Q Resolution authorizing easement agreement. Submitted by Noel Anderson, Community Planning & Development Director \17"5 374 9--7 ca/2l9, THE CITY COUNCIL OF THE CITY OF WATERLOO, 6I I 95'7 ( R/�� IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. C4-567 Ce Cy14� MONDAY, OCTOBER 3, 2011 CITY OF WATERLOO GOALS .1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by .stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. You may speak one (1) time per item for a maximum of three (3) minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Brad Hagen, Airport Director. October 3, 2011 Agenda, as proposed or amended. Minutes of September 26, 2011, Regular Session, as proposed. Recognition of October 2011 Team Member of the Month - Rusty Zey. Page 2 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Schedule AP642, a copy of which is on file in the office of the City Clerk. 0\02. Request of Michael Carper for a concrete driveway to be located at 5169 Foulk Road, together with recommendation of approval of City Engineer. Submitted by Eric Thorson, P.E., City Engineer Cancellation of assessments for several properties; and authorize City Clerk to notify Black Hawk County Treasurer of said cancellations. Submitted by Suzy Schares, City Clerk b. Motion to approve the following: 1. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Tim Moyer, Electrical Inspector; Dan Youngblood, Combination Inspector 2011 Fall IAEI Educational & Business Meeting Altoona, Iowa October 13-14, 2011 $340.00 October 3, 2011 2. Motion to receive and file Mayor Clark's recommendation of the following appointments: Page 3 Appointee Board/ Commission Expiration Date New or Re - Appointment Stac Doniea y General Contractors Board of Licensing, Examiners and Appeals June 30, 2014 New Appointment Craig Schwerdtfeger General Contractors Board of Licensing, Examiners and Appeals June 30, 2014 Re Appointment Derrick G. Carter Board of Electrical Examiners & Appeals November 1, 2014 Re Appointment John Guy Board of Electrical Examiners & Appeals November 1, 2014 Re -Appointment Gary Sieben Board of Electrical Examiners & Appeals November 1, 2014 Re Appointment Class C Beer License Permit Application 3. Kwik Star #380, 506 W. 9th Street (Renewal) (Expires 11/18/12) (Includes Sunday Sales) 4. Tobacco Outlet Plus #500, 1803 LaPorte Road (Renewal) (Expires 10/14/12) (Includes Sunday Sales) 5. Wine and Spirits # 1, 2126 Kimball Avenue (Renewal) (Expires 11/ 14/ 12) (Includes Sunday Sales) 6. Fareway Stores, Inc #951, 40 W. San Marnan Drive (Renewal) (Expires 11/15/12) Class C Liquor License Permit Application 7. Damon's Sports Bar & Grill, 2122 Kimball Avenue (New) (Expires 8/8/12) (Includes Sunday Sales) 8. Rudy's Tacos, 2401 Falls Avenue (Renewal) (Expires 9/27/12) (Includes Sunday Sales & Brew Pub) 9. Casey's 218 Pub, 4010-4018 University Avenue (Renewal) (Expires 9/30/12) (Includes Sunday Sales) 10. The Penalty Box, 118 Commercial Street (Renewal) (Expires 9/ 18/ 12) (Includes Sunday Sales) 11. MaMa Nick's Circle Pizzeria, 1934 Washington Street (Renewal) (Expires 9/9/12) (Includes Sunday Sales) 12. The Hoist Bar & Grill, 814 LaPorte Road (Renewal) (Expires 8/31/12) (Includes Sunday Sales) October 3, 2011 Page 4 13. Newton's Paradise Cafe, 128 E. 4th Street (New) (Expires 9/ 15/ 12) (Includes Sunday Sales with Catering Privilege) 14. CU Restaurant & The Cellar, 320 E. 4th Street (Renewal) (Expires 10/ 14/ 12) (Includes Sunday Sales with Catering Privilege) Class E Liquor License Permit Application 15. Hy -Vee Food Store # 1, 306 Byron Avenue (Transfer to 2834 Ansborough Avenue) (Expires 10/25/ 11) (Includes Sunday Sales) 16. Wine and Spirits #1, 2126 Kimball Avenue (Renewal) (Expires 11/ 14/ 12) (Includes Sunday Sales) 17. Fareway Stores, Inc #951, 40 W. San Mannan Drive (Renewal) (Expires 11/15/12) Class B Wine License Permit Application 18. Wine and Spirits # 1, 2126 Kimball Avenue (Renewal) (Expires 11/ 14/ 12) (Includes Sunday Sales) 19. Fareway Stores, Inc #951, 40 W. San Marnan Drive (Renewal) (Expires 11/15/12) Class B Native Wine License Permit Application 20. Newton's Paradise Cafe, 128 E. 4th Street (New) (Expires 9/ 15/ 12) (Includes Sunday Sales with Catering Privilege) Outdoor Service Area Application 21. Casey's 218 Pub, 4010-4018 University Avenue 22. The Penalty Box, 118 Commercial Street 23. The Hoist Bar & Grill, 814 LaPorte Road 24. Newton's Paradise Cafe, 128 E. 4th Street 25. CU Restaurant & The Cellar, 320 E. 4th Street 26. Bonds PUBLIC HEARINGS 2. Rental of Three (3) Motor Graders to Support Snow Removal Operations Motion to receive and file proof of publication of notice of public hearing HOLD HEARING—No objections on file Motion to close hearing and receive and file oral and written comments. VI Resolution confirming approval of specifications, bid document, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to open and read bids and refer to Public Works Director for review. Submitted by Mark Rice, Public Works Director October 3, 2011 Page 5 3. Purchase of Police Department Armored Law Enforcement Tactical Vehicle Motion to receive and file proof of publication of notice of public hearing HOLD HEARING—No objections on file Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of specifications, bid document, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to open and read bids and refer to Director of Safety Services for r review. Submitted by Daniel Trelka, Director of Safety Services 4. Request of Patrick B. Rooff for Pat's Auto Salvage for the vacation, sale and conveyance of several alleys, portions of ritght-of-way, etc. between Mitchell Avenue and Regal Avenue for $1,400.00 for the purpose of expanding Pat's Auto Salvage business use area Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. co, ') kMotion to close hearing and receive and file oral and written comments (i)` and recommendation of approval of Planning, Programming and �1 Zoning Commission. Motion to receive, file, consider and pass for the first time an Ordinance vacating several alleys, portions of right-of-way, etc. between Mitchell Avenue and Regal Avenue. Motion to suspend the rules. ,/, Motion to consider and pass for the second and third times and adopt ordinance. Resolution authorizing said sale and conveyance, and authorize City U Attorney to prepare and deliver deed accordingly. Submitted by Noel Anderson, Community Planning & Development Director 5. Request of Northeast Iowa Food Bank, Inc. for the vacation of Stanley Court located north of Lafayette Street Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission. Motion to receive, file, consider and pass for the first time an Ordinance vacating Stanley Court located north of Lafayette Street. Motion to suspend the rules. /CI ii Motion to consider and pass for the second and third times and adopt ordinance. Submitted by Aric Schroeder, City Planner October 3, 2011 Page 6 6. Property Exchange Agreement with Northeast Iowa Food Bank, Inc. for the sale and conveyance of city -owned property located at 123 Stanley Court and surrounding property including Stanley Court and Lot 22 of Parkview for $1.00, and city to acquire the existing Food Bank site located at 106-116 East llth Street in the future for $343,770.00 plus up to $5,000.00 in closing costs Motion to receive and file proof of publication of notice of public hearing HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments. a L4- Resolution authorizing said sale and conveyance, and authorize City Attorney to prepare and deliver deed accordingly. Resolution approving said development agreement; and authorize Mayor and City Clerk to execute said document. Submitted by Aric Schroeder, City Planner RESOLUTIONS 7. Resolution approving recommendation of acceptance of bid from Ultramax of Rapid City, South Dakota in the amount of $30,323.00 for the Purchase of FY 12 Ammunition Needs. Submitted by Daniel Trelka, Director of Safety Services 8. Resolution approving Services Agreement with Lund Fire Protection Services of Norwalk, Iowa for technical assistance for the building owner and assistance in fire protection plan review at no cost to the city; and authorize Mayor to execute said document. Submitted by Pat Treloar, Chief of Fire Services Resolution approving Master Services Agreement with Trillion Aviation of Austin, Texas for air service development professional services in the amount of $24,000.00, with a 20 percent possible city match; and authorize Mayor to execute said document. Submitted by Bradley Hagen, Airport Director jt6-\r 10. Resolution approving contract with the Iowa Department of Public Safety Governor's Traffic Safety Bureau for an Alcohol Incentive Grant in the amount of $50,350.000, with no required local match; and authorize Mayor to execute said document. Submitted by Daniel Trelka, Director of Safety Services 11. Resolution approving the Acquisition Contract with Stone Holdings LLC ‘,.^ for the acquisition of 319 West 2nd Street in the amount of $63, 000.00, with up to $10,000.00 in city closing costs; and authorizing the Mayor and City Clerk to execute any necessary documents. Submitted by Noel Anderson, Community Planning & Development Director October 3, 2011 Page 7 Resolution approving Reconstruction and Overlay Street Improvements Lists for 2012. Submitted by Eric Thorson, P.E., City Engineer 13. Resolution approving Acceptance of Improvements of the Preserve at �j C) Crossroads (Paving, Sanitary Sewer And Storm Sewer) performed by "� Stickfort Construction Co. of Hudson, Iowa; and receive and file two-year Maintenance Bond. 14. Submitted by Dennis Gentz, P.E., Assistant City Engineer Resolution approving Certificate of Insurance with A -Line Iron & Metals of Waterloo, Iowa for scrap metal pickup services for the City. Submitted by Mark Rice, Public Works Director ORAL PRESENTATIONS Motion to receive and file oral comments. ADJOURNMENT Motion to adjourn. Suzy Schares City Clerk MEETINGS Mondai , October 3, 2011 3:50 p. m. - Council Work Session, Council Chambers 4:45 p.m. - Ordinance Committee, Council Chambers 4:50 p. m. - Boards and Commissions Committee, Council Chambers 4:55 p. m. - Human Resources Committee, Council Chambers 5:00 p. m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Waterloo Leisure Services Commission meeting minutes of August 9, 2011 on file in the City Clerk's office. 2. Communication from Chief of Fire Services transmitting resignation of Debbie Knipp, Medical Services Specialist, effective September 23, 2011, together with recommendation of approval of payout of $2,195.57 for unused vacation and sick leave. October 3, 2011 CONTRACT PAYMENT SCHEDULE 1. F.Y. 2011 MidPort Boulevard Extension—Phase f7, Contract No. 802 Pay estimate No. 3 to AECOM in the total amount due of $4,103.56 2. Waterloo Stormwater Lift Stations at Blowers Creek and Dry Run Creek Payment to AECOM in the total amount due of $9, 964.11 3. Waterloo Stormwater Lift Stations at Cedar Bend, Hollywood and Fletcher Avenue Payment to Snyder & Associates in the total amount due of $33, 885.60 AMEND Amended Council Agenda Items Council Meeting Monday, October 3, 2011 Add resolution approving an easement agreement 4. Request of Patrick B. Rooff for Pat's Auto Salvage for the vacation, sale and conveyance of several alleys, portions of right-of-way, etc. between Mitchell Avenue and Regal Avenue for $1,400.00 for the purpose of expanding Pat's Auto Salvage business use area Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission. Motion to receive, file, consider and pass for the first time an Ordinance vacating several alleys, portions of right-of-way, etc. between Mitchell Avenue and Regal Avenue. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt ordinance. Resolution authorizing said sale and conveyance, and authorize City Attorney to prepare and deliver deed accordingly. Resolution authorizing easement agreement. Submitted by Noel Anderson, Community Planning & Development Director THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, OCTOBER 3, 2011 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tern) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these general rules". 4. You may speak one (1) time per item for a maximum of three (3) minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Brad Hagen, Airport Director. October 3, 2011 Agenda, as proposed or amended. Minutes of September 26, 2011, Regular Session, as proposed. Recognition of October 2011 Team Member of the Month — Rusty Zey. Page 2 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) - a. Resolution to approve the following: 1. Bills Payment, Schedule AP642, a copy of which is on file in the office of the City Clerk. 2. Request of Michael Carper for a concrete driveway to be located at 5169 Foulk Road, together with recommendation of approval of City Engineer. Submitted by Eric Thorson, P..E., City Engineer 3. Cancellation of assessments for several properties; and authorize City Clerk to notify Black Hawk County Treasurer of said cancellations. Submitted by Suzy Schares, City Clerk b. Motion to approve the following: 1. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Tim Moyer, Electrical Inspector; Dan Youngblood, Combination Inspector 2011 Fall IAEI Educational & Business Meeting Altoona, Iowa October 13-14, 2011 $340. 00 October 3, 2011 2. Motion to receive and file Mayor Clark's recommendation of the following appointments: Page 3 Appointee .Board/ Commission Expiration Date New or Re Appointment Stacy Donlea General Contractors Board of Licensing, Examiners and Appeals June �0, 2014Appointment New Craig Schwerdtfeger General Contractors Board of Licensing, Examiners and Appeals June 30, 2014 Re Appointment Derrick G. Carter Board of Electrical Examiners & Appeals November 1, 2014 Re Appointment John Guy Board of Electrical Examiners & Appeals November 1, 2014 Re Appointment Gary Sieben Board of Electrical Examiners & Appeals November 1, 2014 Re Appointment Class C Beer License Permit Application 3. Kwik Star #380, 506 W. 9th Street (Renewal) (Expires 11/18/12) (Includes Sunday Sales) 4. Tobacco Outlet Plus # 500, 1803 LaPorte Road (Renewal) (Expires 10/14/12) (Includes Sunday Sales) 5. Wine and Spirits # 1, 2126 Kimball Avenue (Renewal) (Expires 11/ 14/ 12) (Includes Sunday Sales) 6. Fareway Stores, Inc #951, 40 W. San Marnan Drive (Renewal) (Expires 11/15/12) Closs C Liquor License Permit Application 7. Damon's Sports Bar & Grill, 2122 Kimball Avenue (New) (Expires 8/8/12) (Includes Sunday Sales) 8. Rudy's Tacos, 2401 Falls Avenue (Renewal) (Expires 9/27/12) (Includes Sunday Sales & Brew Pub) 9. Casey's 218 Pub, 4010-4018 University Avenue (Renewal) (Expires 9/30/12) (Includes Sunday Sales) 10. The Penalty Box, 118 Commercial Street (Renewal) (Expires 9/ 18/ 12) (Includes Sunday Sales) 11. MaMa Nick's Circle Pizzeria, 1934 Washington Street (Renewal) (Expires 9/9/12) (Includes Sunday Sales) 12. The Hoist Bar & Grill, 814 LaPorte Road (Renewal) (Expires 8/31/ 12) (Includes Sunday Sales) October 3, 2011 Page 4 13. Newton's Paradise Cafe, 128 E. 4th Street (New) (Expires 9/15/12) (Includes Sunday Sales with Catering Privilege) 14. CU Restaurant & The Cellar, 320 E. 4th Street (Renewal) (Expires 10/ 14/ 12) (Includes Sunday Sales with Catering Privilege) Class E Liquor License Permit Application 15. Hy -Vee Food Store # 1, 306 Byron Avenue (Transfer to 2834 Ansborough Avenue) (Expires 10/25/11) (Includes Sunday Sales) 16. Wine and Spirits # 1, 2126 Kimball Avenue (Renewal) (Expires 11/ 14/ 12) (Includes Sunday Sales) 17. Fareway Stores, Inc #951, 40 W. San Maman Drive (Renewal) (Expires 11/15/12) Class B Wine License Permit Application 18. Wine and Spirits #1, 2126 Kimball Avenue (Renewal) (Expires II/ 14/ 12) (Includes Sunday Sales) 19. Fareway Stores, Inc #951, 40 W. San Marnan Drive (Renewal) (Expires 11/15/12) Class B Native Wine License Permit Application 20. Newton's Paradise Cafe, 128 E. 4th Street (New) (Expires 9/15/12) (Includes Sunday Sales with Catering Privilege) Outdoor Service Area Application 21. Casey's 218 Pub, 4010-4018 University Avenue 22. The Penalty Box, 118 Commercial Street 23. The Hoist Bar & Grill, 814 LaPorte Road 24. Newton's Paradise Cafe, 128 E. 4th Street 25. CU Restaurant & The Cellar, 320 E. 4th Street 26. Bonds PUBLIC HEARINGS 2. Rental of Three (3) Motor Graders to Support Snow Removal Operations Motion to receive and file proof of publication of notice of public hearing HOLD HEARING—No objections on file Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of specifications, bid document, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to open and read bids and refer to Public Works Director for review. Submitted by Mark Rice, Public Works Director October 3, 2011 Page 5 3. Purchase of Police Department Armored Law Enforcement Tactical Vehicle Motion to receive and file proof of publication of notice of public hearing HOLD HEARING—No objections on file Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of specifications, bid document, etc. Resolution authorizing to proceed. Motion to receive and file and instruct City Clerk to open and read bids and refer to Director of Safety Services for review. Submitted by Daniel Trelka, Director of Safety Services 4. Request of Patrick B. Rooff for Pat's Auto Salvage for the vacation, sale and conveyance of several alleys, portions of riqht-of way, etc. between Mitchell Avenue and Regal Avenue for $1,400.00 for the purpose of expanding Pat's Auto Salvage business use area Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission. Motion to receive, file, consider and pass for the first time an Ordinance vacating several alleys, portions of right-of-way, etc. between Mitchell Avenue and Regal Avenue. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt ordinance. Resolution authorizing said sale and conveyance, and authorize City Attorney to prepare and deliver deed accordingly. Submitted by Noel Anderson, Community Planning & Development Director 5. Request of Northeast Iowa Food Bank, Inc. for the vacation of Stanley Court located north of Lafayette Street Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission. Motion to receive, file, consider and pass for the first time an Ordinance vacating Stanley Court located north of Lafayette Street. Motion to suspend the rules. Motion to consider and pass for the second and third times and adopt ordinance. Submitted by Aric Schroeder, City Planner October 3, 2011 Page 6 6. Property Exchange Agreement with Northeast Iowa Food Bank, Inc. for the sale and conveyance of city -owned property located at 123 Stanley/ Court and surrounding property/ including Stanley Court and Lot 22 of Parkview for $1.00, and city to acquire the existing Food Bank site located at 106-116 East 11th Street in the future for $343,770.00plus up to $5,000.00 in closing costs Motion to receive and file proof of publication of notice of public hearing HOLD HEARING—No objections on file. Motion to close hearing and receive and file oral and written comments. Resolution authorizing said sale and conveyance, and authorize City Attorney to prepare and deliver deed accordingly. Resolution approving said development agreement; and authorize Mayor and City Clerk to execute said document. Submitted byAric Schroeder, City Planner RESOLUTIONS 7. Resolution approving recommendation of acceptance of bid from Ultraniax of Rapid City, South Dakota in the amount of $30,323.00 for the Purchase of FY 12 Ammunition Needs. Submitted by Daniel Trelka, Director of Safety Services 8. Resolution approving Services Agreement with Lund Fire Protection Services of Norwalk, Iowa for technical assistance for the building owner and assistance in fire protection plan review at no cost to the city; and authorize Mayor to execute said document. Submitted by Pat Treloar, Chief of Fire Services 9. Resolution approving Master Services Agreement with Trillion Aviation of Austin, Texas for air service development professional services in the amount of $24,000.00, with a 20 percent possible city match; and authorize Mayor to execute said document. Submitted by Bradley Hagen, Airport Director 10. Resolution approving contract with the Iowa Department of Public Safety Governor's Traffic Safety Bureau for an Alcohol Incentive Grant in the amount of $50,350.000, with no required local match; and authorize Mayor to execute said document. Submitted by Daniel Trelka, Director of Safety Services 11. Resolution approving the Acquisition Contract with Stone Holdings LLC for the acquisition of 319 West 2nd Street in the amount of $63,000.00, with up to $10,000.00 in city closing costs; and authorizing the Mayor and City Clerk to execute any necessary documents. Submitted by Noel Anderson, Community Planning & Development Director October 3, 2011 Page 7 12. Resolution approving Reconstruction and Overlay Street Improvements Lists for 2012. Submitted by Eric Thorson, P.E., City Engineer 13. Resolution approving Acceptance of Improvements of the Preserve at Crossroads (Paving, Sanitary Sewer And Storm Sewer) performed by Stickfort Construction Co. of Hudson, Iowa; and receive and file two-year Maintenance Bond. Submitted by Dennis Gentz, P.E., Assistant City Engineer 14. Resolution approving Certificate of Insurance with A -Line Iron & Metals of Waterloo, Iowa for scrap metal pickup services for the City. Submitted by Mark Rice, Public Works Director ORAL PRESENTATIONS Motion to receive and file oral comments. ADJOURNMENT Motion to adjourn. Suzy Schares City Clerk MEETINGS Monday, October 3, 2011 3:50 p.m. - Council Work Session, Council Chambers 4:45 p.m. - Ordinance Committee, Council Chambers 4:50 p.m. - Boards and Commissions Committee, Council Chambers 4:55 p.m. - Human Resources Committee, Council Chambers 5:00 p. m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Waterloo Leisure Services Commission meeting minutes of August 9, 2011 on file in the City Clerk's office. 2. Communication from Chief of Fire Services transmitting resignation of Debbie Knipp, Medical Services Specialist, effective September 23, 2011, together with recommendation of approval of payout of $2,195.57 for unused vacation and sick leave. October 3, 2011 Page 8 CONTRACT PAYMENT SCHEDULE 1. F.Y. 2011 MidPort Boulevard Extension—Phase II, Contract No. 802 Pay estimate No. 3 to AECOM in the total amount due of $4,103.56 2. Waterloo Stormwater Lift Stations at Blowers Creek and Dry Run Creek Payment to AECOM in the total amount due of $9, 964.11 3. Waterloo Stormwater Lift Stations at Cedar Bend, Hollywood and Fletcher Avenue Payment to Snyder & Associates in the total amount due of $33, 885.60 September 26, 2011 .4• -H0) U 0 w 7 u) • 0 0 43 U C Sa 2 ro w x X > 0) ,-X 0) -H m U M n N F -.i . 0 m m CO N m S3 41 0 0 0 43 0 C 0 O• �0. p cn 0 - >4 N ro C ro o E as- 2 +) ° +) o a) H ` f 7 ° � ° o 0 i)0) .. itri " A 0 100 113O ro H H U a)•• C 0H f+ co w 2 .c p 0 Jp -H 3 x U C m C O2 0 R Sa o rt ro H H U U Moment of Silence. Paul Huting, Leisure Services Director. of Allegiance: - Hart/Schmitt - .0 H 0 +) 43 -H 0 JJ N 0 C E 0 N C .0 3a 0 U 0 a) p aa)) m ro 04 0 2 0) o a) Q>1>, ro 2 -0 0 O U a) 2 > o 0 U) 0 >, 0 0 U -H -H (4) U 0) 0 .-i' ro 0 3a C ro 0 7 0 o 0 0a 7 TI.,4 0 ro4'ro 2 0 T w 0) C 0 ro 0 (0(1) ro 0ro J-4 R ro o ri PtCc, H F .0 o 0 3) 44 M 0 a ro 0 c ) 2roroo 137395 - Hart/Schmitt C 0) 0 E -moi -P 1) 0 0 E 0 0)04 0 > U) 0 m ro . a) O I o 0 a) 0 1) 0 OD O ,{ 0 N 10 0 U -H 11 0 0 sa w HI' 0 o 0 a H C ,a 0 0-, 0) .0 ro E ✓ 0 2 '00 0 (a w 0 0 0 -44 0 0, -44 to a) ro O U N 0 ro 0 0 04 0 2 R a N ro ro a) •caw o 0 . 2 a) O C m X in Sa ro 0 +) . .0 it b O ai 0 C .i 0 0 tH N O S1 roH 2 >,ro 0 N ro 3 JJ N 0 E ij Mental Illness ro 2011 as Earth Science 00 N 2 0 R O w 0 0 04 C .i Sa .i 0 0 0 0 0 -H 05 05 rt a 0 0 Sa W 41 ro N rr4 0 .X 2 w ro rC 0 U E Sa • W 0 .x CO >Y a) 2 rt5 a) 0 137396 - Hart/Schmitt , placed on file and -H 0) 0 0) 0) R ro 0 0 0) 01 0 C 0 N C O 0 a) -c 43 0 0 10 E 0 43 0 C -H0 43 0 O w 0 43 > 0 02 .0 0, +, a. Resolutions to approve the following: >, 0 •00 1 .-4 1 O O .-I 43 0 o 2 rl S1 43 1) .-i -.i C CO 0 Cr 0 0 U ro 0) in 0 0 H N C 43 C C 0 .-1 .0 tl0 m01 +`�,0 N 0 a) w co •O W r 0)) 3.i m ,0 0) y) co 0) in 0 0 (0 0 fl -P dl dl ro +, , 0) O, 0 p2 O 0 H U o 0 U o ca° o .4 N N N ca a) • N O 0 C0. > O R o 0 R w 0 W. 3 -•-I o O O 2 ° H 2 0 43 Z .G Z v o, ' > - > `0 0 aa)i U ro m ro 3 204 C N y°j 0 00) S0j 1a C -0 4 -.1 0 o) -H a) 2 -H 3 04 01y [v - ° w v) > 10 co > ro w 0 u) r 4 N 3-1 w . N 2 N H -R0 ro Ts 4 2 io 0 2 ° ) 0 a) 2 o 2 A W 0 O 0 0) 0 a) O N O `a o -u >, +) C C >1 ° 0 C >, N > >1 ro N 0 0 ..i 7 -P p -.i ro O ro a>° E rn E .� a, E x> 2 E 04 o o >. 0 .(0 W >, C m IS >1 o o o. >, U 'R 0 0 >, R o •t'y T R d, 43 ro R N .-I 0 J� .-I U o 2 H 0) ro W H 7 0 b el 0 -.i ro .i N 0 ro to P4 0> ° U > ro H U > o. S) O 2 0 0 2 0 0 o C 0 0 O 0 P a, '3 p Sa U ` 3a O F1 0 r• -[ of w 2 w 0-. 4-1 SOJ w a 2 x 13 0. _� ro• 40 N 0 P'' ro ro 7 0 N 4 W a) C4 w N •0 TIC 0 5 moi o N 0 N C 0 o , 0 3 0 R, 7 'H 0 2 3 2 04 .0 cn 2 U co a) 7 0 0 7 H 3 0 7 7 U] 0 4 'O 0 N )-4 3a TiW ° '0 P S 0 11 a) C 0 0 0 a) o 0 0 0 C cca ud o c ro 0, x ro 2 ro > w 0 al o 0 0 +) p, 0 tea) 43 -PCO 43 0 9 0 +) 0 . -.1 1) U) 0 -.{ -P .--I 0) -,1 43 Pa. y. 0 O C W 0 ))-i W o 3 3 -H Cd3 O ro C ro m +) >, -o 0- >-, Ts � -0 - (0 7w m v 0 w w° R > R O 2 HI 0 b° 0 0 0 2'0 0 o--I-o 0 w >,o 0 -H a) -.i -P a) -01 2 a) -.i —i 1) co 431) 43 m ✓ -P 0 Q 43 43 43 01 >, 14 7 0- w 7 a) +) 7 )n U 7 to 0 (4 0 H •C X -.i .i a) a) •.i 4H 0 0 -.i rl a) -(0 ro ri o 'u ' O 7 H C 0 7 U O 7 0 7 0 00 0H R 3n O'roR In 0'3J 0 O m a) r 0 0 7 0 0140 0 0 7 7 0) CC -.i U U a a (A CO CC 2 0 co P' 2 R 7 4L b. Motion to approve the following: Travel Requests Amount not to Exceed 0 0 0) 01 0 0 Lo N m (0 October 18-21, 2011 October 6- 7, 2011 0 as 0 Destination ro 3 o H 2, C 2 0) CD 7 RI H .- 3 -0 H Ic 0H 0 G. 0) State Fire Marshal Fire 'Prevention Education Conference IAHO Conference 0 -(0 w 0 a) 2 0) O al 1 0 Name & Title of Personnel a) Steve Grimm, Fire Inspector 2 -.i 2 H 0 40 0 ro .0 > "0 In 0 34 34 CO hIn n N September 26, 2011 o o 10 01 (0 r1 0> $405.00 $284.00 H 01 dH 01 ,-i 01 ur 0 o 0 CD N ur 0 0 0) N H 0> 14 v - .Am 0 N HI 1' I ri 0 1— 0 03N September 21-22, 2011 October 16-20, 2011 October 2- 7, 2011 September 13, 2011 rl u H a) 0 AN 0 43 • 0 0 ON m '0 0 U W HI Or ro Z ro 3 0 H Charlotte, Michigan Sioux City, Iowa Washington D.C. 1n a) 0 -.1 E W a) 0 10 3 o H >1 0 X m 3 o H Homicide IInvestigation Course Inspection of new fire truck chassis at Spartan Chassis Incorporated Criminal Interdiction Course National Fair Housing Training Academy - Investigation Training H ro -H 43 0 -� (0 va) Z 1 ,4 04 01 0 -R 0 H 04 ro k w 31 0 a' 0 a, 0) 0 H 2011 Hawkeye State Fire Safety Assoc Fire Prevention Education Conference Investigator Chopard Darryl Hartema, Fire Department Mechanic Officers Bovy & Bose Abraham L. Funchess, Human Rights Executive Director Jeff Siebel, Building Maintenance Greg Ahlhelm, Plans Examiner M N 0 OD (Expires 9-15-2012) 0 v N Z U H (6 O 01 1' 4 cense Pe a) a) a) 0 N 4550 Hess Road U m v 0 00 0 H U 0 H 0 3 0 . ro ro "0 • W 7 0) cC o v (0 in o a) )1 H N • 31 in m 0 (0 1-4 o 010, U al >1 H 4-)n) U 0 U --1 0 C -4 01 14 0 010 .4 0) (-u W'O a) 1n -'-1 m CO a) Z Z v n 1-) 'O 31 CO 43 0 0 0 0 H 0) 0 0 .i 0 N HO H * te10 M - 0 U Class C Beer • • o H 01 H H 12. Bonds Motion carried. 0 0 v m call vote -Ayes: itt/Greenwood 137397 - Sc ' o w 0 O N 0 0 -H N >1 -1 43 w 0) id E 0 13 0 10 ?1 N H a • v x ro O J -i ,-{ li 4-I Si ro lar o x 0 43 a) v m O t -H C , O H +' -H 0 S 0 0 0 0 11 F 4 w 0 ro N N 3 T > ro 0) v >+ z 0' au. k C 0 > C 0 ll H A 10 N 0 0 .. (4 4' id w 04 hp ro o >1 0 .,1 1- 0 a' a) O o ,y -R 0) H 0 43 0 X 0 > 0 o 0)) m p la y1 E U 11 0) a) 0 0 H > w 0 H 0 0 0 a 0 0 a 0 0-H v y-1 0 KC a) (1) 43m" 0H+'U a) 0 1) -H +' C C 11 31 .X 04 0 PUBLIC HEARINGS 137398 - Schmitt/Welper 0 0 o " 0, C0 a O1n 0 )1 O E ro N 34 c v 0 '4 01 a) U > U 0 H R 11 N o off o ro w v -. .0 called for written 0 0 ro v 1' 0) o 43 �1 0 10 a) -H • 0 O R 0 y .0 > a 0 o +' v 0 0 w a) 0 -H 0 34 w o 0) 0-0 a) 0) U tl v 0 a) 0 H a) 0-.1 H 04 .l +' id 0 0, 0 (Ca 'O 0 01 m 11 N 0 C a) -.3 0 0 a 0 0 43 o Hi w 'O H v 1' 0 a) 04 4 0 a) a, a) Z 'O -n 0 0 0 01 0 00 0 34 -4 1.3 -3 ri GL rd - i mo > .0 S-1 C -'i 0 +' 0 a) 0) m o .Hco v .0 C 4 11 H 10 137399 - Schmitt/Welper Seven. Motion carried. a) 0) Voice vote that the hearing be closed. 137400 - Schmitt/Welper 0 o z .0 0 0 43 (0 -H C 0 O -H +'3 Wi U N ,14-1 " -4 0 44 00) 0) m ro LH r0 O 0 U N' .4 0) roM 0 .0 (4 43 C/4 (0 C 0, C ' C kU 0 -H 0 (0 w -C 0 0 0 U U CO 0 O r N 0 .0 43 0 o v 0) k' ,(0 U ro ' (043 43 S1 N C H1 4 0 a° Resolution adopted and upon approval by Mayor assigned No. 2011-939. H 0 September 26, 137401 - Schmitt/Welper with Purchase a m H O N 0 z .0 0 C 1 En EnEn 0 O >, m 2 .0 .1 as 0 0 04 b '0 rt; a N W 0 04 0RI 0 Q x ay a) 0 4 `tl 'a) •‘: m 0 O 0 4-) .41 04 a) '0 Hz m En 0 0 0) 0 0 W A-' .I 7 Crt 1) 7 0 ro m .� a 137402 - Schmitt/Welper 0 a) a) 4-4 a) EdC .0 -H .0 'o m a) yJ ro C a) 04 0 0 0) O H -H > 030-4 43 y' 0 0 W la 0 U 0 O U N C0 ro � w+) H a) H OI W U) N 4-1 o m 0 U ) 4) U N 0 -Hu 3 0 p U C 0 0 .� W $45,473.37 $30,323.00 (-I m Guns N More, LLC 9 5th Street N Humboldt, Iowa 50548 UltraMax Ammunition 2112 Elk Vale Road Rapid City, South Dakota 57701 0 .0 -H Motion carried. a) Voice vote -Ayes: RESOLUTIONS 137403 - Getty/Welper H W >,.. m 0 .0 c0 -.I a) o C 0 t r)� ro -.i N I 0+) W a) -H CO 43 1) . w 0 nHI H > 4 -al 4 [) -HI a) 7 I 0) 31 aro ro 1 m a U Q. am' 03 yam') I-1 H I >1 rl H O H .1 N O 0. O U HI N 3J N 0 • 7 Q ro a) z Cm O m 'o a) -0 o, o m.c EU -I 0 'N 1n .-I a) 1n 0 ,4 O R Ed a) ) H2)Si 0 Z N W H >. 41 m m W 0 O U 2 a) u W .0 a� C 0 H .H 7 a) 0 U 1J .c H 0 ° 0 .-1 .0 TS W Ua J) C o N a w C tri 0--I 0 ro -R 0 > N 0 0 7 o m a) la .i - ro CIA U N m to b 0 omt, ya N 0 "0 a) a 04 'R a) 0 0 0 C m O O y, -P 3 0 0 O 0 0 0124 W aa) ..1 N 41 4-) 41 0 C 4i it 0 a) 0 > 0 4U a 2 W a 137404 - Getty/Welper .0 HI W rI O ttl N 0 i 0 00 > 0 0 O U N C W U) O U . 7 o ...I u) 0 .-1 a 0) H >1 P N 0 01 _t 0 01 0 0) > .i 0 -P W y H N m U v O 0 w 0 0 z 'I0 CO a u0 4J a) a) ro 0 a 0 U a) N "n 0 2 TY ro w v ro 0 0 O O 00 0 0 0 C 0 > 0 m -.i 021m O]0 0 C H 0 A R .i N O 0ca N > 0 a) H U a U g U > b EH O En -rl O +) . 04 0•0 4 0 44 U 04 H 'CS 0041 I U 0 m 0 .0 ` w -0 N 0 0 10 4) U >-4 a) 04 y U O 7 N -.I -0 0 > m O C 0N C N > U) 0 awa -.4 a) 4-) i1 RI 7 N y1 7 H H ro 0 0 m 41 'O -.I 0 2 £ 0 2 x0 137405 - Getty/Welper 0 0m I 0 .0 2 m a) -.443CS) -.4 43 .01 H O Oa 0 ` b0 en, ) 047 .� ro >3 0 N 0)G WCIE co Hu sxi H 04 04.0 0 r{ a 0 0 w U 0 0 ?i 'N 0 a) TY to -.i a HO .V U n. 0 )0 2 o N-0 a 0 .O 2011-943. a omo z O m ')m '0 .0 0-0 a) %) 0a) -H C a) ..a . tT -H O 3 N St CO v 1n 0 0 r00 m O O Z a ro u 0 0 m rI 0 m 0 a) E a >, m U 0 us 0 0 01>, 2 �01--1 m 1, C-.71-'I >1 N H -.i C U A m 0 -0 0 a k N . H o x C (0o 0 0 C .ri m 4-1 . O 0 04 00 N C -.I ya m O EH 2 N W 0 0 '00001 0 0 O a 0343 C U 7 HI a0) R O ro u 2 '0 g 0 0 a) 0 0 4i m >1 m C W :i° OC OWO O N a) R. 4(i, >,W ✓ T 7 W 1a N -H C m H -_i -.1 Ill H m 0 U U OR En 0 0 00 a) (P H U) U) -.I a v -HC 0) 7 4) U) -.i a) 0 ro -.I '0 U a) 0 Y 0 0 N C rL 2 137406 - Greenwood/Schmitt 1 al b3 .0 O O vi .0 0 0 .V 7 +) W W N 01 7 0 0 > 0 0 4-1 O .0 CO ✓ . - N m r) A m ,. 1u U sa > a) 0) -'"� .,2{ N a) 0 a) LH EcC A 7 -0 n 0 O O ro tr' a) RO N �' N-44 ro O -•Hi x W p ri )a O -y) N 43 0 0 a a) v' 0.a) U 1n .0 -HI 4-3 m O 0 C rn O U N y) 01 O -P O C 0 N U .i I- 0 J- a '� IM W a ,--ia H O 0 0 O 0 0 .1_,N .0 H N 1tl 00 N a) 0 0 E 'N •0 'O X • a -O 1 0 1 0) W N 0 H 7 .i 0 ya a) 0 o p z a1 2 a) sa a C o m .o o N H - -,{ 0 0 0 .0 0 0) C 0 >, • 0 y O W b ro .01 .0 h N 0) --I -.1 _pa) 0 y, 01 17 1) > 1n 3 mya N m .- .1 C O y .,Cj m 3 10 0 U) ro 0 43 0 7 7 0 $a Sui C 41 X 3a 0 +) O ro .. O a >1 C p0) EP) w a) C 0.H, m O A�-1 a) ttl m -0 7 -7 .0.4 S a >s � >1 4) b 2 mm m 43 >', I 2> , o U N7 U>O o 0U C O vw .)-•c� 0 N N�m ,; -� HW,z4 C to T-0 tlN 0 HI >tO 0 RI 0 7 µ- 0 .0 r0 04 m m ro NU 04 04 0) m o 4-) 01 G 7 0 H >, 0 tP ri C > U 1) +) N n. � �i Oa -,7-I W 1 c4 04 O 0) ro 0^ ay m 7 > 0 7 04 N 7 R 7 o '0 RI 0 0 • '0 04 > 0 04 0 .0 0 ro ro 0 Ed'o .a Ea OE 2 H .o, En O O 4.irl .-i '0 0 U C n: 0 ul 0 O m 0 4- ro 0 0 te(1) 0 m 0 0 0 4- -E C -0 "O "0 4-) 0 +Wz'--I o0ma0a 7 .i 0 R O >, .i D P N a) -00 S.0H H -n 41 R o ro 0 p Oa H0ro N . 0 C 04-0 0 C a) C W -1 "0 0 0 -i m m 2 03 0•a Cu 0 -.i a) +) 0 uu) .WV a 7 3 EEH o a) 0 7 7 C a) -.i -H W H C 0 C +) C0 H7'n 7 E: a 0 N 4 .H > 0 m a) 0 0 it 0 0 0 a) (0>434.4 0 -P N Q 0 to 0 a 0 A�-1 O N U) 0: rti m ,30> N ro -H 01 -1-) co W no U o 0 O -R W H +0 as C 1i >, al N .1 R.3 4-1 O o o HI co ft ° N U 0 - 0 C -1 as + 1a 44110)O m o 4 rt m N • a) 7 W N AHN EA'U C o Q 43 o L 0 • C >1 rC o ID rn 7 O 0) N 0 V 01 in- > ro.3 {f>0 rl a ro o Nro 0 PH W HI 0 0 U a 0 N N ro R' N-0 ° ro a) Rs .0 o W 10 R 0 0 o. m 0 o rt O 0 £ A i N 0 O) ` a N .-I -.I 0 -.I 11 43 0 0 4-) 0 .0 a) co 7 43 Si .0 0 7 U al September 26, 2011 137408 - Greenwood/Schmitt Resolution adopted and upon approval by Mayor assigned No. 2011-946. 137409 - Schmitt/Welper w .0 .0 Ti >, 1+0 . ri HI •W a) 0) • O 10 VC A 0) 0 0 .-I .i 'O 0 .0 -A N R4101) RI 0 ro as 10 -O m 0 3 rd > 0 ) , • ab0) o aa) ro R 0 .0 0 g .A00 010 o Z W 0 710!) I W O -H434 W N 7 01 0 -H a) 0 0- -I H N 0 to N 0 ro N a A O `n C N A 0 ri 10 X 1 N 7 11 7 a) (4) -OC) O A O° rb 0 1a (n r1 0 .0 -.i N .i H q `n U 1 r1 C AO +0 +0 .-I o v W a) o 10 113 Z x O O a O C 0 C .'-1 U m 1_,-.i 7 H uC msio a �._0 >I 4-4 u o H b -H O 10 m- 10 0 0 Oo 0som z ro-@SHci- a UroN'o 10 1 ro 43 Ill 0 0)1roiA N 0O-0 U N O 1.O -I R 0 U .0 as0 7 ro � t7 0 b' •O . 13 0 10 " N NN o N NN O C 11:1N N 4i0 m o °ro>N aN-R vNC 0 0 o p _W'0 Ny°1O N 3 as 3-I w 10) 0 A 1' ..0 0 0 O 1' .0 Ak Pa -P eri O 42) aN N Cq N° O µ b, C U0ro1io °c0 00 a -i .0 "0 a)NU O r A0N0 w°7 0)N.0C "14 v w m >, ",a b' o m o 1i 1 .0 ° ° `° 1i t0 U •O N O R 1i A 1i +� „v >•+ 0°00 R v m 0 a C 0) 0 '0 0 a) 004 m row R m m u 0) ro si o C( i v C -H 1) ' 1a C 0'p o 0'00 0. ..i m R aw)"a Z -13(4 p°, 0µW.1 C H-1 x W 0 7 11 O, 0) 3 a) 7 -.i ro R O Ou b�Lo.'o .cti W.{ 'o .CQU�(n T7 NH o'b I C b a io N 7 N N 3 C m ro 04 3 0 0 .-I "1 .o 0 .i 0 a) '0 0 ri R O 0 A> U N 0 H 10j '0 3 rC 10 004C1 b1 O R C I R U -u N W O -H W 10 10 C yroj U U 'O N O 0 "N H H O 10 N U a) ro .7-I o C >r 0' 'O > ro a .-OI W µi W N x C C 0 .i a) o 3 N OH -'i ° 4 o 0) CO o 0 S%1 .0 - 13.0 7 1- ' 0 ro Y m 0 7 +) r- in no.• 10 1i N >, •• rl -.i -H as N ri -.i rn A O 0 10 ,-I ro 0 U N O E 41 .-1 .0 a) N .-4 O 10 U U 0) R0 N .0 al 0 -P u 0 r1 m .0 ro co- 1i to > .0 N .0 N -0 ro T 0) UR -H +0 N O N U .0 ••))) 7 N m a0 x aP 0 O 2 FC a (n 1) us 3 co 0 0 a rn 10 • ur a0 U e 137410 - e 137411 - 137412 - Welper/Schmitt 4(') • r1 o a N A • 0 ,--1 CD N 0 o N 0 CO )-1 1) C O C 0 N O N 7 N -0 V U 0i ° 0 Ili 10 H 04 0 .0 0 N -H ro 0 HIT 10 q l-, -0 w pa, 010 0 N ro a m o, 430ro C 10 QN 04 N 0 N O .0 N1A N a) 10 N m .0 1%1 01'0 > 'o 0-0 p o O N FC C O, rt ..i rd C .0 N ..i a' AJ 1) 0 0)-0 0 0 0 043 N 'O 3-1 m 4 O 0 N° no •-4 H o N N 00 (n 0W 0 .) U ,i N >1 > 0) 0 w .44 N m W N N 10 0 -.i >, N o 01 Oro 0 0) 4 C a) roar wm .0 ca o (0o w Ill C >, >1 V �0ft�a C. H a) °v a) 0 0 Tn N W-0 W N o ° k 0 o alN f C7_0 g > 0'R tap P'. 10 43 N µi 10 �� x w 0 0 O 0 .0 o Z U a) 'O N ,1301:1 3.:400 0 >'�-I 0o) o .i .✓ A x N ro a) a 0p-.1 H 0) o .i 'o >1 0 o C U '0 4J ii .i C. 0 0) 40 O) a) callro 'o -.I +0 0 x 13 mc; 14 R o • 0a .0 4 0 7 '0 1a 1i N -0 u� W U) r0 £ £ 0 Resolution adopted and upon approval by Mayor assigned No. 2011-950. 137413 - Welper/Schmitt 0 a) H 4) rel N )-43 U > N 10 w 0) N •4 U ro a) T . roz� N > N . 1i 0 ( m N 43 rn '1 u> U T0)ri o -H3 w4a . U C .0 CO a) O ( 1) 4-1 m04 7R 0 1i m ro a) m 0 0 U U 1, .p 0 1) 0 U .O 31 C N ro -H N b, -C{ -.i C 11 14 -.i a) 0 3 R V o n 7 ro .o ai m ro 0 > V 0 4) H m 0 0 10 U) W C a) N 0) ) 0) ro to (0 U 0 .0010 w R� Resolution adopted and upon approval by Mayor assigned No. 2011-951. 137414 - Welper/Schmitt submittal 0 0 • 4 C 43 rC 0 a) • O N 0.'i R 0 N a) 1a >, 0) o Q 1) N aa) o c 0-° 1) w A ro C ° N m 3' 0 b C4) 0"O > ro-H C 0 7 11 tp la )i r1 N 0 aro ab'„ a > 0 N N W m -H-H C 0 10 O x o ro° W 3 0 N NO U N u O (0 N C N aro 1J o 0 1��a -. Y O 0 O > i1 0) ro -134 - 110 R > am00 Resolution adopted and upon approval by Mayor assigned No. 2011-952. N >, • I "° W . >.'O A c. o ro o 3 3 4J • 0) C tP 40 0 r O .0 4-4 0 ro a) a) C H tS -H > P4 s,'- 0-'4 -°° x.C4w O�4 z4-4 -3) ..,C4 > O RE m N U 'O a) 2 O -R, . N 0 0 0 D n 0 S4 . Ub H 0r rJ 0 144 0 0 W 0 0 0 0 0 3.0 U4) awcv2 0 444 3 O '° �' I 'O 0 O G, N ro m o w 0 Ea H 0 • r-10 > .0 0 0 • -.a "� N U 4 2 rn Uco 0) U 3 0 - T) co o C N W 0 7� 4 -n° Cp C ,n -n N 'O 0 0 0 1 b) CO oin.n 1 aIA 7 b -'0 00) 4 - U 1 0 a) 0 0 I ro 0 C C., JX Ell 4 U 41 .4 0 0) O U n co O 4 0 W 0 C o 1O m >>, (n CN a; x C "I-1° 4 0 0 ,n 0 0 0 0 O (T .P O (n C A 0 A U W X m m -Nm .. A "O ri N 0 -0 N `1 n 4 rl X 0.,%a) oa0 W 0) o CwU 0 > UA�-� 0. .4 4 o O a b 04 > 0 tP 0 U in W la 0 0 0) � y0 <a C .> 0 2011-953. W ti ra - 0 0 O C 'H 0 0 ,n Zy 0) P.� pU 0 7 ., 44 j N 1 °, a) 0 . .0 2 0 -,a W 43 ro qr 10 C W N 0 41 0 x o • 4 44 43 W> C 4 U W -0 'O 0 0 0 0 ° 3 7 4-) 4 44) 7 -.4 =) ro TI O O O 0 W y . 0 0 1 ,p > 0° O 0 4 40 b)Uco O 0 410 0 ..4 ri 11110 a) 'O ri W C N o . H 0 O O R 0 >, N a) O= r0 u 0 U 1) N U U u) 0 X JX 0 -4 > 4 3 -H 0 04 33 7 m b) R O, N 0 0 3 W 100 -p W .x (n M x 41 r F -4-I >, 0 A W September 26, OTHER COUNCIL BUSINESS 137417 - Schmitt/Greenwood >, 0) 01 0) >, 4 . 43 >, as - •• 4-4 0 0 A.C-47 R a) • 10 0 043 0 W (n 0.0 A 0 al -N > W 0 0 0 4 JX 0 O) X .0 44-1 'O -•4 • >, ro a a) m X >, 0 30 U a) W LL 1=C .4 a) O, a) W rC 4` - O .4 >, 0 0 0 ' +O) R. (0 a m v {0)i ° 41 4 LH A •0 41 o C 0 a) rrC -H a 0 41 0 4- 0 4 N °> 4 4 ro> N .n C f 0a)°U a) N "4 4 m + 0 Q`° C. a) -3o ,C O ai 0 U U v )114 > s N 1 U C )) X 4 °x -U ¢ N'0 oy4 -Gn, v W Cd C w o s4• 04 3C 'R.0o C R 3 C a) 44 ' m O 4 0 cn 0 > 4 -.i O 0 0 0 43 .-4 O 1. 4 0 3 10 -O - 0 0 0. -'4 U ..i 7 w U 4J N 41 h 0 4 .0 4 C U' -1 41 .4 m o U (1 0 > 0 .•• 0 -n -.i ';� > -.i N o C 0 o o >, ° -' 3 4 . 0 4- a) m tr' O� 0 4 61• y'4i R R, N °i U O S1. co U O 0ro a O T) rn 0 •° 0 ,44 o A 4) 0 .-' `� r, FC Z r 30 A .4 io > 0 o -� C N -.4 ro ,o 0 "o 0 rn C 4 N •)n C y".r b U N .. • -� 0 43 0 a aJ C 4-1 4_, 40 N N W C 0 C C ?, O) £ O, R, ,Lro� 00' En 0 r4 U 4 o 0 -.4 al Z 0 0 „s 0, r0 4 (0 4 a W.,{ 14 0 0-•4 0 +''° ° P, 0 aJ 0. .N U O ro n') .-4 .0 „ 0 m N 0, 0) 00 R 0 rn 3 co a) C ro 0 O N 0 -.H 2 N O r 0 -.4 Ell "b' > 4 ro "0 > 0] p, N )4 o ,) +) W 0 4 T7 U • •° '1 0 0 > 00 A E a0) o 0 C C- 2 v ,o +a X -.U4 0 .m 44 04 O W • R 'O 77 -.4 ,� N 0 .O 41 N N 04 4 v N ,-1 4-40x.040 • C0 -0 U °' . 4 0 4 > ro C H C C 0 yroj tT U N .0 r 0 a) >, "1 101 Cr) 0 y 0) N W A TY C (O ro 0 4 41 A .1 3to 0 ro N C 0 -.4 ya W > O -'1 0 0, O �1 4449 0 441 ° .,>{ C ° W m O 4 U) b 0 U al W° V 0 ro 0 0 n - N U ,04 -4 a 0 4-4 C a) E 0 U- a°) W° 3) R C O1 n E U (0 O N 0 .0 ,-i .N N C ro 4 W ro 0 0 0 .H R 0 ro a, . U ° P ~,1N A.O 0 0.0 N 0 °, '° 444 0 4 0 -0 0 H o w 0 O 0 0.4 -1 '- 41 . 0 0 4 R, 0° (7 > N 4 m w 0 O 'O 4 J0 -r 4 N m 4-A N C -.4 0 y) 4 C C .-I TS -0 0 4 > O 3 C U 0 -n N ..4 "N U O '4 4 U 43 04 U y) 0 04 44@ a -.1 C 0 m ¢' 4 N. N .,4 C 7 () -R N •1 O C C +) 0) O 0 0 2 0 > 0 t5),4 Tf ". , N 'LY T) C C -4 4 L O L, 4 7 -.1 u '-1 43 -4 n m•• CR ED roC Sa 00 0.1 3-I N C N 43 _ .. R .0 O (0 -PM 0) "1 0) .4 ri 0 +)' 3 U '0 .0 Jeri _0 a) U w (n-0 • - 041 0 a) 0 4 • it "0 0 0 4 x rt .i 0 -4 U C >, -.4 4 -.4 -.4 >v 0 0 0 >r 4 4 +) ,--I +) sa �' 4J 0 ro o 0 4-) 0> C A 41 X0.0 a, 43 aJ ro 0, O it 0 . "' ro 4J 0 O) > JJ 0 4 0' 1) N 10 0> 4) ro C N O 00 o° Al U N 43 W a)� 0 y q, W • U a) .0 4 0 0 .0 O 070 a) r0 U X 'a P) CO 0 .0 0 W 0 W 137418 - 137422 - Getty/Welper •0 W 0) 0 C O C K 4 (0 -4 0 , E 4 (0 1 r1 4 O : 0 oN 41 41 0 04 N 0 E n 0 o .04 O 0 cH U)0 0 W 4 .4 4 4 N -IA FcC 44 C7 0 ,r) A 0 (0 0 rn u) x 0 u) -4 1 U -.4 0 J. r1 (n .0 O W 0 -.4 .4 C (n 0 > -H co O 4 W 4 al 04 0 b' N 0,O (n 00 0 0 14:0 2 -N 4-) W @ . O . 0 0 -0 N >, a) U a) N o R' DI R (n O oN 4 ro A w a m m 33 43 0 0 O O 0 4 O, O 0 0 0 0 0 -4 RI 10 0,100 01.4 0 0 O U C ya R £ >, +) 4 P C r x C R 4 W • 0 0 .0 > ro 0 .0 +) 0 > 0 y) 0 41 (n - (n 0 0 .,4 co 0 ,7 (S Oi 7 R 0 ° •• 0, o 0 7 0 P0) (0 C 0 -) 04 -,1w 0 (n ° a) •° r -C OU U 04 04 44 > C N Q. > C N -0 .n 10 4 0 '0 . a 4) 'moo U U > ro cn o > 0) 0) r1 '0 0 ° O) 0 .-4 C 0 ,-I 4 4 0 O in 0 -.4 C U "4 -4 U 43 0) -'1 0 0 ♦) 04 -4 > -.1 x •' N 7 0 m 434-400443 'Oa) U 0 -•i 4-) -N O ro +) 43 riU 0+) W +) a)'° 0) . X 0 "1 0 > 40 43 1) -4 .0 4 43 0 (Z 0 U 'o U 43 0 4 0N U .� C a 00,, +) +) 43 N O, 0 43 -.i > ro ro O C N O O 4 0 .0 o ro -'U 0) ro 0 0 a) 4 -H ° W r0 W W 1r "0 .q 1 so N 0 ri ri co .i 41 N o as 0 U) N >i . LG N )0 0 (L W N y) O4-) m '[3 0 a) - sH W C Q4 m 0 Uro W O A T C 4--1i II 1 3 '1 R O W 4 W C O W a) -1 0 0 04 1- -Ho 0 aroj NU O 0 -C rd -H 31 O riw1 g U Q+ U a) 4n 04N W c September 26, 2011 137424 - Hart/Schmitt to )a O tea) C 1 tero ) rs •- a 1 ,1 W U i1 0) 04 0 ro a) H U Q i 0 0 -1 4A "U S4 s1 0 0 a C •o W -a 0 -.i u) W ro R 34 ,0 r.1 0 C 04 0, 0 N U N 0 S1 31 C N oU S R W to al -H 4) 11 U o C 10 -H . U g o "1"33 aa)) -1 ) +) 7 >1 '0 " O -rt ( O 1 a) £ •C W r )) 0) 0) PW...1 • U) - C > id C - 7 m a> H 10 0 4) .ala) ro .00ro 1) CO CO x 43 0 0 137425 - Resolution adopted and upon approval by Mayor assigned No. 2011-956. 137426 - Hart/Schmitt -0 'O C C ro ro 0 ri W Hi 0 W O }) m N a) O f r 0 O w 7 'H .0 0 U 4-)V N U N of W p ro rd -H 0 0 C .,1 W as L N N O Ura 0 )N -r R U 41 o 'O C a� tl W 41'a O0 0 _ a) }1 U 7 0 N -1 W to 0 'C 0 C' 3 O . 3 � ,.) 0 tl O 0 0 b) Q C > -,C1 O C Ht 4-) X 0 U W N C '1 -- O U 0 1)) >,'b R • O 0 U U W 41 a) a 1) 0 ) CC U P, N O TS -.1 ro N W X .0a) V) R R0 ORAL PRESENTATIONS 0'O W W 41 0 4) .0 C 0 .1 0 .0 .1 4) W 4) PH CO -rl W 7 a) 3 3,4 N LH H m 4) C id w ro -.1 ro "0 C04- - 4) ro W S1 to -0H C S1 N N W 1) C 0 -N . a) 0 0 C +) C Y 4 41 a) a) >i C S1 Nb .C1 W 0 m u -H U W> O. U '0 S1 tT 3 -a) W H 3 0 N 0 U a) 1) V1 0 4) ora a) ,C `a '4 10 r1 4kW }1 11 W 0 0 N 4°C C N C 'U a) '0 a) ..1 3 t1 0 R '0 a) > o N 41 H W X a) •C S1 as ..1 0O ro W 031 C 3 0 0 Z ,-4 >' m a) H X • C E t1 3 H (1, COW0 ,0, 4 4 o 0 0 ' O C N- W N }) -0 0 to 'Q -4-' N y) a)4" W 4 o C Cf) N R 3 En C CZ N 1 C -.1 b 0 -o .0 m H C o W H ill ro C v'N Oii.0 0 S -1 $, .0 • a) ,-i W W -0 -0 r " Q WU W �1 C . C.N) 0 O ro 0� 0.0 N .0 w'_ %+3 WW -P m3-4 W a) SV 7 -.W1 a-) -- a) N A) 0 '1 C W 3 0 1) .H 0 N V 0 -.i o W W W a,H al>r.0 4) C . W-1 0 .H >1 C 7 -1 -I 14 C a) '0 O rJ C A) X (0(0>0 H a) C 0 .0 S1 a) 1) ro C .0 ro 0 0 '-1 0 W i -i -1 3 3 .1 Voice vote -Ayes: 0 ri -H w 0 0 0 0 raU Q. 0 C t W > -H W U N 31 Q W C W 0 U ri ro 3-1 0 0 W W a) a) N N W a) > >.0 -'1.0 R0 N Cn 0 y) ro 4-4 W 137427 - Hart/Cole W R 4) Motion carried. ADJOURNMENT 137428 - Hart/Welper Motion carried. C 0 > 0 co Voice vote -Ayes: that the Council adjourn at 6:08 p.m. ▪ '? '9 1 f7 h ▪ Q 111 h 0 z CD on z W>- d C z C V Z1.4 W 1- a J • F q D n INV DATE F• z w w a 1- d q z ui d W E 0 d z r- d a ta •+ W u O 01 z n d 0 w z P 'z w A m u 0 0 C_ -gra m.+qt 111 30C1U 3 D w tl U INVOICE ?S a 0 n 1,208.898. 16 In v iL INVOICES 1, 208, 999. 16 0 P] w 01 0 1- a 0 in ❑ t0 r N d CO DI In ci cd N N - m N V P CO CO N N -N N it N ❑ N N W ) CO 'CO U U 7 7 7 (Monday's AP640 Report Total W W A T'Ti4Jvl M1LMBTR OF 79 fE MONTH OCTOBER RUSTY ZEY Rusty Zey has been with the City since May 28, 1982 in Airport Mainte- nance. Rusty has distinguished himself by providing service and per- formance above and beyond what is normally expected in the day-to- day performance of his job duties. He has been instrumental in assist- ing airport staff members, airport tenants and outside organizations in preparing for, and operation of, day-to-day activities and the recent air- port disaster drill and air show. Rusty informed the air show committee that Capt Conway of Cedar Falls had passed away the morning before the air show and because of this Capt Conway's family was recognized and presented with a flag by the Black Daggers parachute team. Rusty has always served the public in a positive manner, is always quick to respond to questions or problems and has built a reputation for himself as an excellent worker who is committed to the airport. CITY OF WATERLOO Council Communication City Council Meeting: October 3, 2011 Prepared: September 28, 2011 Dept. Head Signature: Eric Thorson, PE., City Engineer n of Attachments: 1 SUBJECT: REQUEST BY MICHAEL CARPER FOR A CONCRETE DRIVEWAY TO BE LOCATED AT 5169 FOULK ROAD Submitted by: Eric Thorson, P.E., City Engineer Recommended City Council Action: I have reviewed this request and recommend its approval subject to the following provisions: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer and at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. Summary Statement Attached is a request from MICHAEL CARPER for construction of a concrete driveway with the elimination of the sidewalk section due to the inability to meet requirements of the driveway and sidewalk policy, paragraph 1, to be located at 5169 FOULK ROAD. Expenditure Required None Source of Funds None Policy Issue N/A Alternative None Background Information: This is a waiver of the City's Standard Specifications for Driveway Construction. It requires Council approval so that it can be recorded to the property, so that the waiver requirements run with the property ownership. Legal Description: RANDALLS SECOND ADDITION LOT 19 WAIVER Date: (9-3/ 1 Honorable Mayor and City Council City Hall Waterloo, IA 50703 Council Persons: I hereby request a waiver to the driveway and sidewalk specifications for the construction of a C o W C «fie driveway or sidewalk located at (concrete or asphalt) (c, °( -ro ck\ N to( (Address) This waiver is needed because of: special surface texture (Le., exposed aggregate, brick stamped pattern, paving brick) to be used on the concrete approach. slw s4 -6\-'6A �� elimination of the sidewalk section due to the inability to meet requirements of the driveway and sidewalk policy, paragraph 1. asphalt driveway with the elimination of the sidewalk section. placing a driveway or sidewalk on City right of way on an unimproved street. I agree to the following: 1. To remove and replace this driveway to an official elevation at no additional expense to the City of Waterloo at such time that sidewalk is constructed. 2. To remove and replace the private driveway, as needed, to an official elevation at no additional expense to the City of Waterloo at such time that curb and gutter is constructed. 3. To pay for any additional expenses for the replacement of any such textured driveway or sidewalk that has been removed for any City of Waterloo project. 4. To employ a bonded contractor who shall obtain a permit from the office of the City Engineer. 5. To have the driveway constructed according to the specifications and policies of the City Engineer and under his supervision. 6. This waiver is for this property only. Attached herewith is a payment in the amount of seven dollars ($7.00) for the purpose of recording this agreement. Respectfully submitted, V 1 e 0 l & r( -v Printed Name of Property Owner Signature of Piop rty wner e CITY OF WATERLOO Council Communication City Council Meeting: October 3, 2011 Prepared: September 28, 2011 Dept, Head Signature: Eric Thorson PE. City Engineer ii of Attachments: 1 SUBJECT: REQUEST BY MICHAEL CARPER FOR A CONCRETE DRIVEWAY TO BE LOCATED AT 5169 FOULK ROAD Submitted by: Eric Thorson P.E. City Engineer Recommended City Council Action: I have reviewed this request and recommend its approval subject to the following provisions: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer and at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. Summary Statement Attached is a request from MICHAEL CARPER for construction of a concrete driveway with the elimination of the sidewalk section due to the inability to meet requirements of the driveway and sidewalk policy, paragraph 1, to be located at 5169 FOULK ROAD. Expenditure Required None Source of Funds None Policy Issue N/A Alternative None Background Information: This is a waiver of the City's Standard Specifications for Driveway Construction. It requires Council approval so that it can be recorded to the property, so that the waiver requirements run with the property ownership. Legal Description: RANDALLS SECOND ADDITION LOT 19 CITY OF WATERLOO Council Communication City Council Meeting: October 3, 2011 Prepared: September 22, 2011 Dept. Head Signature: Suzy Schares # of Attachments: \p 11 P(-6120« .40ch ff 2.60--ottsb SUBJECT: Resolution to cancel assessments Submitted by: Suzy Schares, City Clerk Recommended City Council Action: Resolution approving cancellation of assessments for several properties; and authorize City Clerk to notify Black Hawk County Treasurer of said cancellations. Summary Statement: Expenditure Required: Background Information: Iowa Code 384.84 states that if the delinquent rates or charges were incurred prior to the date a transfer of the property or premises in fee simple is filed with the county recorder and such delinquencies were not certified to the county treasurer prior to such date, the delinquent rates or charges are not eligible to be certified to the county treasurer. Assessments to Cancel Reason for Cancellation of Assessment William Kay & Tyrone Harris 1820 E. 4th Street 8913-13-379-017 $37.81 Sewer New Owner 1 William Kay & Tyrone Harris 1820 E. 4th Street 8913-13-379-017 $8.25 Storm Sewer New Owner William Kay & Tyrone Harris 1820 E. 4th Street 8913-13-379-017 $31.65 Sewer New Owner Adil & Leila Al Terbai 1428 W. 2nd Street 8913-27-433-021 $25.00 Fire Rental Billing was sent to previous owner in error Steve Smith 319 Thompson Avenue 8913-23-430-007 $215.00 Weed Mowing New Owner ;Steve Smith 319 Thompson Avenue 8913-23-430-007 $125.50 Snow Removal New Owner llli_ Assessment Type Amount Assessed Parcel Numbers Address Property Owner TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 4)/O 2 5/00 /3,/6., FY BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance (.3/57-70 ,3�E0.0L) 7/AV %-2» ?-t,// Copy - Department NAME(S) AND POSITION(S): Tim Moyer, Electrical Inspector Dan Youngblood, Combination Inspector DATE: 9/29/11 NAME OF CLASS / MEETING: 2011 Fall IAEI Educational & Business Meeting DESTINATION Altoona, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: October 13, 2011 RETURN DATE: October 14, 2011 DATE(S) OF MEETING: October 13 & 14, 2011 PURPOSE OF TRAVEL/TRAINING International Association of Electrical Inspectors Meeting WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 340.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 340.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-22-5100-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 170.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF; WATERLOO D1=PARTM HEAD /-= DATE K:\Shared Goodies\Forms\Travel Request Forma January 2010 I APPROVE THIS TRAVEL REQUEST 14/ MAYOR [On it DATE CITY OF WATERLOO Council Communication City Council Meeting: September 19, 2011 Prepared: September 8, 2011 Dept. Head Signature: # of Attachments: SUBJECT: Submitted by: 746tit '613/?eit Request to set date of hearing for the rental of Three (3) Motor Graders to support snow operations Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statement: Rental of three (3) additional motor graders to support snow operations Expenditure Required: Estimated $4000 per month, per unit Source of Funds: Road Use (Street Department Operational) Policy Issue: NA Alternative: NA Background Information: Request the City Council adopt resolutions to preliminarily approve the request for the bid document and specifications for the rental of three (3) motor graders to support snow operations and instruct the City Clerk to publish notice of hearing on bid document, specifications etc, as October 3, 2011. STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1363957 NOTICE OF PUBLIC HEARING AND NOTICE notice was published in the WATERLOO/CEDAR FALLS a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 09/29/2011, in the issues of 09/29/2011 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $18.71 Subscribed and sworn d_, of o befo e this ary Public Received of the sum of Dollars in full for publication of the above invoice. Notary Seal: COURIER NOTICE OF PUBLIC HEARING AND NOTICE TO BIDDERS for the taking of bids for the PURCHASE OF THREE (3) MOTOR GRADERS FOR SNOW OPERATION SUPPORT Sealed proposals will be received by the City Clerk of the Clly of Waterloo, lowa, al her office in the City Hall of said City on2.t0h0e n3orodndaoy of October, ctober, 2017 uniti (3) MotorGradrerhseToruScnhoaweOopfeTalt0re0e Support. All proposals received will be opened in the Gouged Chambers In the City Hall In the City of Walerloo, lows on the 3rd day of October 2017 al:5 30 p m. Bid:: proposals time be acted upon at that time or al such time as may (hell be fixed Notice Ishereby given tha(Ihe Coene 1 of the Cdy of Waterloowill conducts Ptiinn hearing on the proposed epeedicase of bid document etc for the Purchase of Three (3):Metor Graders for Snow Oper- ation mon Support at 5 30 p :on October 3, 2011, 2011 in the Council Chambers in the Clly HallfIn the City of Waterloo Iowa The proppsed bid form is an Ide in the of s (ice of the 0CityClerk public examination, A bid document may be obtained irom the Superintendent of Ceotral_Garage, 1314 Black Hawl{; Sheet Waterloo eros 50j03 Anyone who is inlerandbemay appear al `. said lime and place and he heard or may ,; file wntleh ob)ecllon wllhthe Clly 01 rk,P Cdy Hall. Waterloo, lows, before Ihe:: dalesel lorsald hearing. By order of the Council of the Cilyof Wa terloo this 191h day of September, 2011 Suzy Schare City Clerk Rental of Three (3) Motor Graders to Support Snow Removal Operations October 3, 2011 Bid Tab Estimate: $4,000.00 per month per unit Bid Security Not Required Bidder Bid Amount Murphy Tractor & Equipment Co. P.O. Box 2520 Waterloo, Iowa 50704-2520 jr % , S- (')' cv yo -0, 00 Purchase of Police Department Armored Law Enforcement Tactical Vehicle October 3, 2011 Bid Tab Estimate: $ Bid Security Not Required Bidder Bid Amount. LENCO Armored Vehicles 10 Betnr Industrial Drive Pittsfield, Massachusetts 01201 ? ./ C (9 7 °O CITY OF WATERLOO 1--afi Council Communication City Council Meeting: 09/19/11 Prepared: 09/os/ii Dept. Head Signature: Dan Trelka, Director of Safety Services # of Attachments: to( Wu SUBJECT: Permission to seek sealed bids for the Police Department Armored Law Enforcement Tactical vehicle set date of hearing. Submitted by: Dan Trelka, Director of Safety Services Recommended City Council Action: Authorize the Police Department to seek bids for Armored Law Enforcement Vehicle and set the date of hearing for October 3rd, 2011. Summary Statement This unit will replace the current aging tactical vehicle. Expenditure Required Approved grant funds will be utilized. Source of Funds Grant Funds Policy Issue None Alternative None Background Information: This new vehicle will provide additional protection of police personnel engaged in tactical incidents and will replace our current tactical vehicle that is aging and has outdated equipment and armor. Mayor RUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large ATE ° 1.0r IOWA WATERLOO POLICE OEPARTNMENT 715 Mulberry Street • Waterloo, IA 50703 o (319) 291-4339 Fax (319) 291-4332 DANIEL 1. TRELKA • Director of Safety Services Friday, September 9, 2011 Alpine Armoring, INC 570 Herndon Parkway Herndon, Virginia 20170 Dear Alpine Armoring, Inc: The Waterloo Police Department is presently seeking competitive, sealed bids for an Armored Law Enforcement Vehicle. Attached please find a bid proposal specification sheet and design for details concerning the aforementioned product. If your business is interested in bidding on this project, please complete the enclosed bid proposal. All sealed bids must be received by the date and time indicated in the bid proposal. Thank you for your attention to this request for bids. Sincerely, Dave Mohlis, Captain Administrative Division Commander C: Suzy Schares, City Clerk CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Mayor nT rCu CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large Y F WATERLO 1 •WA WATERLOO POLWCE DEPARTIVI ENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4339 Fax (319) 291-4332 DANIEL 1, TRELKA • Director of Safety Services Friday, September 9, 2011 Lenco Industries, INC Attn. Jim Massery 10 Betnr Industrial Drive Pittsfield, MA 01201 Dear Jim Massery: The Waterloo Police Depaiturent is presently seeking competitive, sealed bids for an Armored Law Enforcement Vehicle. Attached please find a bid proposal specification sheet and design for details concerning the aforementioned product. If your business is interested in bidding on this project, please complete the enclosed bid proposal. All sealed bids must be received by the date and time indicated in the bid proposal. Thank you for your attention to this request for bids. Sincerely, Dave Mohlis, Captain Administrative Division Commander C: Suzy Schares, City Clerk CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Mayor RT TCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHM1 T At -Large C WA WATERLOO POLICE DEPARTMENT 715 Mulberry Street • Waterloo, A 50703 • (319) 291-4339 Fax (319) 291-4332 DANIEL J. TRELKA • Director of Safely Services Friday, September 9, 2011 Texas Armoring Corporation 4323 Factory Hill San Antonio, Texas 78219 Dear: Texas Armoring Corporation The Waterloo Police Department is presently seeking competitive, sealed bids for an Armored Law Enforcement Vehicle. Attached please find a bid proposal specification sheet and design for details concerning the aforementioned product. If your business is interested in bidding on this project, please complete the enclosed bid proposal. All sealed bids must be received by the date and time indicated in the bid proposal. Thank you for your attention to this request for bids. Sincerely, Dave Mohlis, Captain Administrative Division Commander C: Suzy Schares, City Clerk CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOUI An Equal Opportunity/Afrmative Action Employer BID PROPOSAL ARMORED LAW ENFORCEMENT TACTICAL VEHICLE CITY OF WATERLOO, IOWA POLICE DEPARTMENT SUBMISSION OF BIDS GENERAL REQUIREMENTS FOR SUBMISSION OF BIDS Standard procedures dictate that the City of Waterloo will accept the lowest responsible bid. However, the bidder understands that the City reserves the right to reject any bid that is either considered not to be responsible or not most advantageous to the City. The City will award the contract to the responsible bidder whose bid meets or exceeds minimum specifications. The City of Waterloo, Iowa reserves the right to reject any and all bids, or any and all parts of a bid. Upon acceptance of the bid, a copy of this proposal bearing the appropriate signature shall constitute acceptance of the bid and, therefore, be a legal and binding agreement. If applicable, the bidder guarantees that title conveyed shall be good, and goods shall be delivered free from security interest or other lien or encumbrances of which the City at the time of purchase had no knowledge. OPENING AND ACCEPTANCE OF BIDS If your business is interested in bidding on this project, please complete the enclosed bid proposal. All sealed bids must be received by noon on October 3rd, 2011. Bid packets should be clearly marked on the outside of the envelope with the business name and Armored Law Enforcement Tactical Vehicle Bid. Sealed bid proposals will be opened and read at 5:30 P.M. on the October 3rd, 2011, in the Waterloo City, at the regular City Council meeting, 715 Mulberry Street, Waterloo, Iowa, and all bidders understand that they may be in attendance at the bid opening. Bids will be acted upon at a later time, which shall then be established. CANCELLATION The successful bidder understands that the City of Waterloo shall cancel this agreement within thirty days notice, if the City has knowledge that all conditions as stated in this bid proposal have not been fulfilled. PAYMENT PROCEDURES The vendor shall bill the City of Waterloo, Iowa, Police Department upon receipt of said goods within thirty (30) days of delivery of goods. Payment shall be made by the City of Waterloo Police Department, 715 Mulberry Street, Waterloo, Iowa, 50703, in its entirety within thirty days (30) of receipt of invoice after acceptance of goods or services for the proceeding (30) day period. BID PROPOSAL AMORED LAW ENFORCEMENT TACTICAL VEHICLE CITY OF WATERLOO, IOWA POLICE DEPARTMENT BID SPECIFICATIONS Armored Law Enforcement Tactical Vehicle (minimum of 10 person seating with full tactical gear) on Ford F-550 platform or equivalent. - Approved by US State Department and National Tactical Officers Association Full coverage .5 inch mil spec steel armor (capable of defeating .50 caliber and .30 caliber AP ammunition) U.S. State Department approved Level E armor capability. Documentation of proof required. - Windows meet or exceeds NIJ IV standards (capable of defeating .50 caliber and .30 caliber AP ammunition) Rotating counter -balanced roof hatch with armored gun port Blast resistance floor (mil spec steel) - Armored fuel tank Diesel engine, minimum 6.4 Liter V8 - 4 wheel drive on demand - Automatic transmission - Minimum of 19" Run Flat Tires AC/heating - Strobe light and wig wag system to meet minimum L.E. standards 200 watt Siren/PA system - Interior lighting (with white or red lens capabilities) - Padded bench seat with under seat storage Minimum of four (4) Gun ports each side and two (2) rear - Mil spec steel running boards driver and passenger side and rear Fire extinguisher and mount - Chemical Resistant paint - Tilt wheel - Cruise control - AM/FM radio Rear towing Class III hitch/receiver - Minimum 3000 watt Power Inverter Backup camera with monitor - Electric Power/heated mirrors - Heated windshield - Electric Power winch (mounted front) Radio prep package - Rear secondary AC/Heating system - Four (4) roof mounted spotlights (with interior controls) - Heat/sound reduction interior Interior/exterior intercom system - Installed LED light bar - Front mounted receiver and detachable ram. Locking mounting and storage system of ram to Tactical Vehicle. STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1363960 NOTICE OF PUBLIC HEARING AND NOTICE notice was published in the WATERLOO/CEDAR FALLS COURIER a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 09/29/2011, in the issues of 09/29/2011 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $17.37 Signed Subscribed and sworn !• befor- me this a) day of aWh3 otary Public Received of the sum of Dollars in full for publication of the above invoice. Notary Seal: NOTICE OF PUBLIC HEARING AND NOTICETO BIDDERS (01 Ibe laking of bids forltha PURCHASE OF ARMORED LAW EN- FORCEMENT N FORCEMENT TACTICAL VEHICLE Sealed proposals will be received by the City Clerk at the Cy of Waterloo Iowa i, al haf pace in the Ohlobell of said Ctly? on Ihe:.3rd day of October, 2011, until 9:00 p:m., for the Purchase of Armored'. Law Enfoaamentwill be All proposals received ed Wlilbe openad in ll. the Council Chambers l0 the City Hall i0 the CiflAVorear,le201 o, laolv5e30ptme Br proposalswill ba aolad kpon at that time Notice at such time as mayjhen be fixed, theCit le hereby given thatch conduct of the City of Waterloo will d specifications a public hearing on the proposed apeaihcallons and bid document for the Purchase of Armored Law Enforcement October 3,Ucal Ve hlcle oun 30 p.m.00 sth 3, 2011, in:. the Council Chambers in the City Hall in the formCilyof is Waterloo, Iowa The proposed form bid on file in the office or the Clly.: Clerk for public examination. A hid doc- ument may beenta from WaterlooPolice . Waterloo, 715 Mulberry Street, Waloeo Iowa, 60703 Anyone said who placeresled may appear at said Wile and place and bt heard or may fila written objection n with the City Clerk, City Hall, Watahea lova before the date Byordet for said hearing. Hy order of the Council of City of Wa- terloo this aterloo{His 19111 day of September, 2077.:: Suzy Sehares City Clerk Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward4 RON WELDER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large o t5617 Rte -i-65 2 (l- 6/LP5 • CITY OF WATERLOO, IOWA 2-191(-`11P1e COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director CITY OF WATERLOO it (��: h I �'J 112 ;^Ddl Council Communication *01( City Council Meeting: September 19, 2011 Prepared: September 14, 2011 Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 c r Jo �IiI�J SUBJECT: Request by Patrick B. Rooff (for Pat's Auto Salvage) to vacate, sell, and convey a portion of Lowell Avenue generally located between Mitchell Avenue and Regal Avenue, for the purpose of utilizing this area for fencing in as a part of the Pat's Auto Salvage yard area, for $1,400.00. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Set a date of hearing to vacate, sell, and convey a portion of Lowell Avenue to Patrick B. Rooff, generally located between Mitchell Avenue and Regal Avenue, for the purpose of expanding the Pat's Auto Salvage business use area, for $1,400.00 Summary Statement: As you may recall, staff has been working with Pat's Auto Salvage for the vacate, sale, and conveyance of several alleys, portions of right-of-way, etc. This last portion to be vacated is Lowell Avenue from Regal to Mitchell. The previous areas vacated, sold, and conveyed did not have any easements areas within them, whereas this portion did require the retention of easements for utilities. Staff and the applicant have worked out the easement requirements and are now ready to once again move forward on this portion. This will allow the applicant to move forward with some building construction and some fence construction. The area to be vacated, Lowell Avenue street portion (red area) to the north side of Mitchell and west of the current Pat's main office site, is shown on the attached map. Pat, or relatives, owns all of the business sites or residences along this street frontage. An easement will be retained for utility and emergency access purposes. Assessed value price per square foot is $6,240 (at half price due to easement). The applicant has an appraisal for a per square foot price for the area, which equates to a $2, 800.00 amount (which would be $1,400 at half price due to easement). Offer price is $1,400.00. Expenditure Required: NA Source of Funds: NA Policy Issue: Sale of City Property and Economic Development Alternative: Not vacate CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal OpportunitylAffirmative Action Employer Background Information: The City has been working with the applicant for years on expansion purposes, and believes this will help in that regard, as well as eliminate un- needed portions of city right-of-way in the area. I would further note the orange rectangles on the maps indicate new buildings that the applicant would plan to build in the future. The applicant is not asking for a reduction in price for the planned construction of these buildings, as their timeline for being built is not yet finalized. Legal Description for Vacate of Lowell Ave and Alleys That part of the fifty (50) foot wide public Lowell Avenue as platted in Riverview Addition that lies Southeasterly of the Northeasterly extension of the Northwesterly line of Lot 60 of Block 108 of said addition and Northwesterly of a line drawn between the Southeast corner of Lot 33 of Block 108 of said addition and the Southwest corner of Lot 31 of Block 109 of said addition, subject to city's retention of a permanent utility easement over, under and upon the above described area, STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1363961 NOTICE OF PUBLIC HEARING TO WHOM IT notice was published in the WATERLOO/CEDAR FALLS COURIER a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 09/29/2011, in the issues of 09/29/2011 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $17.37 Signed Subscribed and swor to before .e this 30 day of / • 1L a311 otary Pu.lic Received of the sum of Dollars in full for publication of the above invoice. Notary Seal: NOTICE OF PUBLIC HEARING TO WHOMIT MAY CONCERN:. Notice is; hereby given Ilia 1 on the 3rd day of October, 2011, a1530 p m„ in the Council Chambers in the City Hall in Iho City of Waterloo, Iowa, a public hearing will bo held; by the Counml of the City of Waterloo, Iowa, on the request of Retool( 8, Ruoff for Pals Aulo Salvage to va- cate, sell and convey several alleys, portions of right-of-way, etc between Mitchell Avenue and Regal Avenue fel the purpose: of expanding the Pats Aulo Salvage business use aro a, legally de seabedrt of Mows Thal part of Me fifty (50) fool wide public Lowell Avenue as platted in Riverview Addlhonterl liesSoutheasterly of the Northeasterly extension of the Not lh said addition IncIof Lot 60 e doll 100 of. said eddtiiob and Northwesterly of a inc drawn beb Ben the Soulheasl corner of ". Lot83 of Block 100 of said addition antl the of saides1 vorner 00 Lot 31 of Block 109 o1 said addition, subject to city's re fortiori of ar andaneni utility easement over, under upon the above de- scribed area wilhm the City of W alerloo, s5 Bleck HawkC0001)! Sisleoflo/a;. for$1 hoiplus crisis Anyonea who who is interested may appear at said lime atjd place and be heard or may fife written objection with theIowa, Clerk City Hail r said hloo, to v , b before the< dale set for said hunch By order otille Council of the City of Wa_ terloo this 19111 day of September, 2011 Suzy Settes Ctlypieik Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: 09/19/11 Prepared: 09/16/11 �� Pszt95e,k, Dept. Head Signature: # of Attachments; 7 I%11 134:2-61.6kLy te.(9tyl SUBJECT: Resolution approving setting date of hearing for a request by the Northeast Iowa Food Bank, Inc. to vacate Stanley Court located north of Lafayette Street. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Approval. Summary Statement: The Northeast Iowa Food Bank, Inc. is requesting to vacate the public Stanley Court located north of Lafayette Street to incorporate the area into the new Food Bank facility as part of the Human Services Campus. Once vacated, the street would be conveyed to the Food Bank alone with other property in the area as part of a property exchange agreement. There are two properties, 1617 and 1629 Lafayette Street, that have their primary access from Stanley Court, so an access and utility easement will need to be retained for the benefit of these properties. At their August 2, 2011 meeting, the Planning and Zoning Commission recommended approval of the street vacate. Please find attached to this letter a legal description of the area to be vacated, staff report, aerial photograph, and site photographs. Expenditure Required: None Source of Funds: N/A Policy Issue: Vacate of public right-of-way Alternative: Do not vacate the street Background Information: The Food Bank is requesting to vacate the street and convert it into a private access for the proposed Food Bank facility. An access and utility easement will be retained for the benefit of 1617 and 1629 Lafayette Street, so that they will be able to use the private drive as access to their properties. There CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer would not appear to be a negative impact on the neighborhood or traffic conditions, and the vacate will allow for the development of the Food Bank facility as part of the Human Services Campus. Legal Description: See Attached cc: Noel Anderson, Community Planning & Development Director file Path: K:\USERS\ARIGS\City of Waterloo \council letters\Vacate-Dedicate-EncroachemntStreet Naming -conveyance \ 09-16-11 Council Communication Vacate of Stanley Ct Food Pank,do< REQUEST: APPLICANT(S): GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD & SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: BUFFERS REQUIRED/ NEEDED: DRAINAGE: DEVELOPMENT HISTORY: FLOODPLAIN: PUBLIC /OPEN August 2, 2011 Request to vacate Stanley Court, to allow for the development of the new Northeast Iowa Foodbank. Northeast Iowa Foodbank. The applicant is requesting to vacate the existing Stanley Court and convert it into a private access for the proposed Northeast Iowa Foodbank. The request would not appear to have a negative impact on the surrounding neighborhood. Currently two homes exist that use the street for access and would have an agreement to continue to use the street for access. The request would not appear to have a negative impact on vehicular and pedestrian traffic movements in the area. The Cedar Valley Lakes Trail is located approximately'% of a mile to the south along the north side of the Cedar River. . The property in question has been zoned "M-2" Heavy Industrial District since adoption of the Zoning Ordinance in 1969. North — One and two residences zoned "R-3" Multiple Residence District, and "C-2" Commercial District. South- Rath Administration Office Building, zoned "M-2" Heavy Industrial District. East- Existing heavy industrial development, zoned "M-2" Heavy Industrial District. West- Existing light industrial development, zoned "M-1" Light Industrial District. The request would not require any buffering by ordinance standards. The proposed vacated right-of-way would not have an adverse impact on drainage in the area. The majority of the surrounding area was developed in the early 1900s to the 1940s, and the area comprises of a mix of development ranging from residential to heavy industrial. The land in question is located within the Zone -X, and is protected by the flood control levee as indicated by the Federal Insurance Administration's Flood Insurance Rate Map 190025, dated July 18, 2011. The Cedar River is located % of a mile to the south, and Lafayette Park is located 2 blocks to the east at the southeast Stanley Court Vacate Page 1 SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: August 2, 2011 corner of Lafayette Street and Vinton Street. There are no schools located within the immediate vicinity. There is a 6" private waterline located just west of Stanley Court but no known utilities located in the street itself. There is a 30" sanitary sewer line located within Elm Street to the west, a 12" sanitary sewer line within Lafayette Street to the south, and an 8" sanitary sewer line within in Mulberry to the north. There is 4" drain tile located on both sides of Mulberry Street north of the site. There is no storm sewer located in either Elm Street of Lafayette Street. There is some 10" storm sewer lines located near the intersection of Vinton Street and Lafayette Street to the southeast, and it may be necessary to extend storm sewer in the area to connect with the storm sewer in Vinton Street. The Future Land Use Map designates this site for Industrial. As the use of the property would be for an office complex, this would be compatible with the Comprehensive Plan and Future Land Use Map. The site is located within the Primary Growth Area as designated on the Growth Area Map within the Comprehensive Plan. This request would be in accordance with Land Use Policy #19, which encourages infill development and utilizing existing utilities. The applicant is requesting to vacate the existing Stanley Court and convert it into a private access for the proposed Northeast Iowa Foodbank. Currently, two houses utilize Stanley Court to access their properties and the Foodbank has indicated that they could continue to use the street for access after the street is vacated. Staff would request that an agreement between the Foodbank and the property owners should be obtained as a condition of approval for the vacate process. There is a 6" private waterline located within the Stanley Court right-of-way but the water department has indicated that as the line is private, they would not be opposed to the vacate. In addition, there is a 6' x 6' portion of property at the end of Stanley Court that was never conveyed with the street. Staff is working with City attorney's in order to obtain the piece of property. Staff would note that the proposed vacate does not appear to have a negative impact on neighborhood or traffic conditions and staff recommends the request be approved. Stanley Court Vacate Page 2 STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: August 2, 2011 The request will not require any subdivision or platting. Staff recommends that Vacate be approved for the following reasons: 1. The request would not have a negative impact on the surrounding area, and would be a good buffer between the residential uses to the north and the industrial/commercial uses to the south, east and west. 2. The request is in conformance with the Comprehensive Plan and Future Land Use Map, and would be a good infill development project. With the condition that: 1. An agreement is in place to allow the existing houses to continue to access their properties from the vacated Stanley Court. Stanley Court Vacate Page 3 Cnty of Wn ewhoo Planning & Zoning Department 715 Miffi1beriy Street, Waterloo, Iowa 50703 (319) 291-4366 Li Offer to Vacate and Purchase City Right -of -Way Request to Vacate Easement, Vacate Sidewalk, or Encroachment Agreement L1] Sale of City -Owned Property Northeast Iowa ++� Applicant: Food Bank Address: Toror;: -1-st:`etreet phone No,: 319-235-0507 General Description of Property to Vacated (i.e.- alley between A St, & B St., South of C St.): Stanley Court, North of Lafayette Street Legal description of area to be conveyed, vacated, or encroached: To be determined. 1. A non-refundable filing fee(s) shall be made as follows (checks payable to City of Waterloo): ( Right-of-way vacation - One Hundred Seventy Five Dollar ($175.00) Filing Fee o Easement or sidewalk vacation - Seventy Five Dollar ($75.00) Filing Fee o Encroachment - One Hundred Dollar ($100.00) Filling Fee o Sale of city -owned property not required to be vacated - No Fee o Any request not meeting the Sale of Property Policy - One Hundred Dollar ($100.00) Fee 2. Offer Price [Note: If the offer price meets the Sale of Property Policy (see attached) the request will not be required to be reviewed by the Building & Grounds Committee.] o Asking price (see attached Sale of Property Policy for how calculated): / • Deductions • May decrease price by 50% for area Iocated within an easement: ® May decrease price for the City tax that will be collected on the land within 5 yrs (8 yrs inside of the CURA): • Costs (surveying & mise., demolition, remove of curbs, etc): Asking price - Deductions Value of Property: Offer Price for Entire Area: ML) Note: The above information is a summary of the Sale of Property Policy (see attached). All requests to vacate and purchase City right-of-way must be accompanied by a signed "Intent to Vacate" form for each abutting property to the area to be vacated. Any request that fails to meet the Sale of Property Polley shall not be forwarded to the Building and Grounds Committee or City Council. Any such applicant shall need to request review to Building and Grounds through a City Council member. Q Publication and Recording Fees*: At the time a buyer(s) has been selected, all publication costs and recording fees must be paid by the applicant. Applicant shall be responsible for collecting from other buyers. �l. Easements°: The following easement shall be retained: An access easement will be retained if requested by adjacent land owners. 5. Other: Please provide a site plan and/or aerial photo of the area to be vacated if the request involves additional construction as the reason for the request Vl V1 (,1".-eLt Applicant )11 tit -.71/4-(/// Date *Not required for easement vacates sidewalk vacates or Encroachment Agreements 20 E of 1535 Lafayette St — Northeast Iowa Food Bank Special Permit Standing on Lafayette St looking at the existing trucking company located on the property. Standing on Lafayette St looking at the existing trucking company located on the property. Standing on Lafayette St looking along Stanley Court, which is being proposed to be vacated. Looking at the new Operation Threshold building, located adjacent to the west at 1535 Lafayette Street. 15 Legal Description Stanley Court Vacate The Forty (40) foot wide public street known as Stanley Court, as platted in Parkview in the City of Waterloo, Iowa lying Northerly of a line drawn between the Southeasterly comer of Lot 12 in Parkview to the Southwesterly corner of Lot 11 in Parkview and lying Southerly of the Southerly line of Lot 22 in Parkview, subject to reservation of easements for ingress and egress and easements for access to public and private utilities facilities and infrastructure to operate, inspect, maintain, repair, reconstruct, and remove same in, upon, beneath, over and across that portion of vacated Stanley Court that is located Southerly of an Easterly extension of the Northerly line of Lot 13 in Parkview, said easement being for the benefit of Lot 11, Lot 12, and Lot 13 except the Westerly 18.75 feet of Lot 13, in Parkview. Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large 1e5 %ell --c ' CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: 09/19/11 Prepared: 09/16/11 Dept. Head Signature: „el g # of Attachments: 10 SUBJECT: Resolution approving setting date of hearing for a request by the Northeast Iowa Food Bank, Inc. to execute a Property Exchange Agreement to sell and convey city owned property located at 123 Stanley Court and surrounding property including Stanley Court and Lot 22 of Parkview for $1.00, and city to acquire the existing Food Bank site at 106-116 East 11th Street in the future for $343,770.00 plus up to $5,000 in closing costs. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Approval. Summary Statement: The Northeast Iowa Food Bank, Inc. is requesting execution of a Property Exchange Agreement for the City of Waterloo to sell and convey land to the Food Bank for development of the proposed Food Bank facility as part of the Human Services Campus, and the City of Waterloo will acquire land from the Food Bank with their existing Food Bank facility is located at 106-116 East 11th Street. The acquisition price of the existing Food Bank site was calculated based on their assessed value, minus the value of the City property ($76,260) to be conveyed for $1.00. So in essence, the Food Bank is buying the City owned property to build their new $6.0 million warehousing facility, and we are buying their existing site when they are moved out for future continued redevelopment in the Rath area. Expenditure Required: $343,770.00 plus up to $5,000 in closing costs Source of Funds: Bond and TIF funds Policy Issue: Sale and Acquisition of land Alternative: Do not sell or acquire the land CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Background Information: The City of Waterloo has been working on the Human Services Campus development for quite some time. The two first pieces are in place with Operation Threshold and the Department of Corrections construction projects. The Food Bank is the next piece for the success of the campus. Legal Description: See Attached cc: Noel Anderson, Community Planning & Development Director file Path: K:\USERS\ARIC-S\City of Waterloo\council letters\Vacate-Dedicate-Encroachemnt-Street Namingconveyance\09-16.1 I Council Communication Vacate of Stanley Cr Food l3ank.doc PROPERTY EXCHANGE AGREEMENT This Property Exchange Agreement (the "Agreement") is made and entered into as of , 2011, by and between Northeast Iowa Food Bank, Inc. (the "Food Bank") and the City of Waterloo, Iowa, (the "City"). RECITALS A. City considers development within the City to be a benefit to the community and has adopted the Rath Urban Renewal and Redevelopment Plan (the "Plan"), and within the Plan has designated a geographic area of the City as the "Plan Area." B. City is the owner of certain real property located within the Plan Area, which Food Bank has targeted for construction of a new office, warehouse and distribution facility (the "Project") in furtherance of the objectives of the Plan. The property owned by City is legally described on Exhibit "A" attached hereto (the "City Property"). C. Food Bank is the owner of certain real property located within the Plan Area, and City is willing to purchase said property to assist Food Bank in undertaking the Project. The property owned by Food Bank is legally described on Exhibit "B" attached hereto (the "Food Bank Property"). D. Each party desires to exchange its respective property with the other party on the terms set forth in this Agreement. AGREEMENT NOW, THEREFORE, in consideration of the mutual promises exchanged herein between the parties and for other consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1. Conveyance of City Property. Subject to the conditions set forth in this Agreement, at the First Closing (defined below) City shall convey to Food Bank fee simple title to the City Property in consideration of the promises made by Food Bank herein, in consideration of Food Bank's payment to City at the First Closing of the sum of $1.00 and in consideration of benefits expected to accrue to the community's welfare by Food Bank's operations undertaken in the expanded and improved warehouse and distribution facility contemplated by this Agreement. On the First Closing Date (defined below), City shall deliver to Food Bank a special warranty deed for the City Property free and clear of all liens, claims, and encumbrances except: (a) easements, conditions, and restrictions of record; (b) general utility and right-of-way easements serving the City Property; and (c) restrictions imposed by local zoning ordinances and other applicable law. City will deliver to Food Bank an abstract of title for the City Property, updated within thirty (30) days of the First Closing Date. The abstract shall show marketable title in City in conformity with this Agreement, Iowa law, and title standards of the Iowa State Bar Association. City shall make every reasonable effort to promptly perfect title. The abstract shall become the property of Food Bank at the First Closing. City shall pay the costs of any additional abstracting and title work due to any act or omission of City or its predecessors in title. 2. Conveyance of Food Bank Property. Subject to the conditions set forth in this Agreement, at the Second Closing Food Bank shall convey to City fee simple title to the Food Bank Property in consideration of the promises made by City herein and in consideration of City's payment to Food Bank at the Second Closing of the sum of $343,770.00. On the Second Closing Date, Food Bank shall deliver to City a warranty deed for the Food Bank Property free and clear of all liens, claims, and encumbrances except: (a) easements, conditions, and restrictions of record; (b) general utility and right-of-way easements serving the Food Bank Property; and (c) restrictions imposed by local zoning ordinances and other applicable law. Food Bank will deliver to City an abstract of title for the Food Bank Property, updated within thirty (30) days of the Second Closing Date. The abstract shall show marketable title in Food Bank in conformity with this Agreement, Iowa law, and title standards of the Iowa State Bar Association. Food Bank shall make every reasonable effort to promptly perfect title. The abstract shall become the property of City at the Second Closing. Food Bank shall pay the costs of any additional abstracting and title work due to any act or omission of Food Bank or its predecessors in title. 3. Project Improvements. Food Bank agrees that, within twelve (12) months of the First Closing Date, it will obtain a building permit and begin Project construction. The Project will consist of a building of approximately 43,600 square feet, and related parking, landscaping, and other improvements (collectively, the "Project Improvements"). It is contemplated that the estimated cost to construct the Project Improvements will be $ (the "Project Investment"). 4. Closings. (a) The closing on the conveyance of the City Property (the "First Closing") shall occur on a date (the "First Closing Date") mutually agreeable to the parties within thirty (30) days after City notifies Food Bank in writing that the site preparation described in Section 5 is expected to be completed within thirty (30) days. Notwithstanding the foregoing sentence, the First Closing shall not occur until (i) all site preparation set forth in Section 5 has been completed and (ii) Food Bank has provided to City reasonable proof that is satisfactory to City of Food Bank's financial ability to undertake and complete the Project Improvements to the extent of the Project Investment, which proof may take the form of a lending commitment letter. (b) The closing on the conveyance of the Food Bank Property (the "Second Closing") shall occur on a date (the "Second Closing Date") mutually agreeable to the parties within thirty (30) days after Food Bank notifies City in writing that Food Bank will have vacated the Food Bank Property within thirty (30) days. Notwithstanding the foregoing sentence, the Second Closing shall not occur until Food Bank has actually vacated the Food Bank Property. 5. Condition of Properties. Except as set forth in this Agreement, each party shall convey its respective property to the other in "AS -IS" condition. Before the First Closing Date, City shall demolish all structures on the City Property, including foundations, and remove all demolition debris. Food Bank acknowledges and agrees that the site will not be leveled to grade 2 following demolition. City and Food Bank agree that Food Bank is not assuming liability for, or responsibility for, the cleanup of any environmental conditions currently existing on the City Property. If environmental conditions prevent, or substantially and adversely affect, the construction of the Project Improvements, and if City is unwilling or unable to obtain funds for cleanup of the City Property, then Food Bank, at its sole discretion and without recourse of any kind against City, may terminate this Agreement without assuming any liability or responsibility for cleanup of said environmental conditions on the City's Property. 6. Representations and Warranties of Food Bank. Food Bank hereby makes the following representations and warranties with respect to the Food Bank Property. Said representations and warranties are true and correct in all material respects on the date of the Agreement and shall be true and correct in all material respects as of the Second Closing. A. There are no claims, disputes, actions, or proceedings existing against or affecting the Food Bank Property that relate to environmental laws or permits and there are no hazardous substances on the Food Bank Property. Food Bank is not subject to and is not currently operating under any compliance or consent order, schedule, decree, or agreement issued or entered into under any environmental law. B. Food Bank has provided to City a copy of all environmental reports, surveys or studies in its possession in respect of the Food Bank Property. C. The execution, delivery and performance of this Agreement and the Second Closing will not conflict with any provision of law applicable to Food Bank nor result in any breach of any provision of or constitute a default under any agreement or instrument to which Food Bank is a party and which would affect the marketable title or City's use of the Food Bank Property. D. Food Bank is not prohibited from consummating the transaction contemplated in this Agreement by any law, regulation, agreement, instrument, restriction, order or judgment. E. Each person who executes and delivers this Agreement and all documents to be delivered hereunder is and shall be authorized to do so on behalf of Food Bank. 7. Representations and Warranties of City. City hereby makes the following representations and warranties with respect to the City Property. Said representations and warranties are true and correct in all material respects on the date of the Agreement and shall be true and correct in all material respects as of the First Closing. A. There are no claims, disputes, actions, or proceedings existing against or affecting the City Property that relate to environmental laws or permits. City is not subject to and is not currently operating under any compliance or consent order, schedule, decree, or agreement issued or entered into under any environmental law. 3 B. City has provided to Food Bank a copy of all environmental reports, surveys or studies in its possession in respect of the City Property. C. Following approval of this Agreement by the City Council, City shall have the right, power and authority to enter into this Agreement and to perform the terms of this Agreement. D. Following approval of this Agreement by the City Council, the execution, delivery and performance of this Agreement and the First Closing will not conflict with any provision of law applicable to City nor result in any breach of any provision of or constitute a default under the agreement or instrument to which City is a party and which would affect the marketable title or Food Bank's use of the City Property. E. City is not prohibited from consummating the transaction contemplated in this Agreement by any law, regulation, agreement, instrument, restriction, order or judgment. 8. Real Estate Taxes and Assessments. There are no property taxes or special assessments payable in respect of the City Property or the Food Bank Property. After the First Closing, Food Bank shall pay all real estate taxes and special assessments that become payable in respect of the City Property, if any. 9. Transfer Tax. At the Second Closing, Food Bank shall pay the real estate transfer tax payable in connection with the transfer of the Food Bank Property to the City. No real estate transfer tax is payable in connection with transfer of the City Property to Food Bank. 10. Risk of Loss and Insurance. Food Bank shall bear the risk of loss or damage to the Food Bank Property prior to the Second Closing, and City shall bear the risk of loss or damage to the City Property prior to the First Closing. Each party shall insure its respective property in the manner and to the extent it deems fit. 11. Restriction on Sale or Conveyance. The City is willing to enter into the transaction contemplated by this Agreement in reliance on Food Bank's representations as to its intended use of the City Property, and such representations constitute a material inducement for the City, without which the City would not enter into this Agreement. Food Bank agrees that, for a term of twenty (20) years after the First Closing, it shall not sell, convey, or otherwise transfer the City Property to any third party without the prior written consent of City, which consent shall not be unreasonably withheld, but shall use the Property only for Project purposes. 12. Survival of Terms. In order to accomplish the objectives intended by the parties pursuant to this Agreement, the representations, warranties, promises, covenants, and terms hereof shall not merge into the deeds to be delivered at each Closing, but shall survive each Closing. 13. Default. If either party shall default in any of its respective obligations under this Agreement, then the non -defaulting party may delivery written notice to the defaulting party that 4 specifies the nature of the default. If the defaulting party does not cure the default within thirty (30) days, or within such other period to which the parties may mutually agree, then the non - defaulting party shall be entitled to exercise any right or remedy available under this Agreement or applicable law, and the prevailing party shall also be entitled to obtain judgment for its costs and reasonable attorneys' fees. 14. Costs and Expenses. Unless specifically provided to the contrary in this Agreement, each party shall bear all cost and expense of any type or nature whatsoever resulting from or arising in connection with any action that is necessary or expedient for such party to perform its duties as provided in this Agreement, and neither party shall have any claim or right of reimbursement or setoff against the other for any such cost or expense. 15. Specific Performance. Because a party may be irreparably damaged if the other party fails to perform its obligations under this Agreement, the remedies of injunction and specific performance, in addition to any other remedies allowed by applicable law, shall be available to each party. The reasonable attorneys' fees and costs incurred by the prevailing party shall be borne by the other party. 16. Cooperation. Each party agrees to cooperate in good faith with the other party in connection with the performance of the other party's obligations hereunder or matters otherwise contemplated hereby. City agrees to provide reasonable assistance to Food Bank in pursuing available state and federal grants; provided, however, that City makes no representation or promise that it will be successful in helping Food Bank to secure additional funding. 17. No Joint Venture. Nothing in this Agreement shall, or shall be deemed or construed to, create or constitute any joint venture, partnership, agency, employment, or any other relationship between the City and Food Bank nor to create any liability for one party with respect to the liabilities or obligations of the other party or any other person. 18. Notices. Any notice under this Agreement shall be in writing and shall be delivered in person, by United States registered or certified mail, postage prepaid, or by facsimile (with an additional copy delivered by one of the foregoing means), and addressed: (a) if to City, at 715 Mulberry Street, Waterloo, Iowa 50703, facsimile number 319-291-4571, Attention: Mayor, with copies to the City Attorney and the Community Planning and Development Director. (b) if to Food Bank, at 106 East 11th Street, Waterloo, Iowa 50703, facsimile number 319-291-4571, Attention: Executive Director. Delivery of notice shall be deemed to occur (i) on the date of delivery when delivered in person, (ii) three (3) business days following the date of deposit if mailed by United States registered or certified mail, postage prepaid, or (iii) when transmitted by facsimile so long as the sender obtains written electronic confirmation from the sending facsimile machine that such 5 transmission was successful. Either party may change its address for notice by providing notice to the other party as set forth in this Section. 19. Amendment, Modification, and Waiver. No amendment, modification, or waiver of any condition, provision, or term of this Agreement shall be valid or of any effect unless made in writing, signed by the party or parties to be bound or by its duly authorized representative, and specifying with particularity the extent and nature of the amendment, modification, or waiver. Any waiver by any party of any default by another party shall not affect or impair any rights arising from any subsequent default. 20. Severability. Each provision, section, sentence, clause, phrase, and word of this Agreement is intended to be severable. If any portion of this Agreement shall be deemed invalid or unenforceable, whether in whole or in part, the offending provision or part thereof shall be deemed severed from this Agreement and the remaining provisions of this Agreement shall not be affected thereby and shall continue in full force and effect. If, for any reason, a court finds that any portion of this Agreement is invalid or unenforceable as written, but that by limiting such provision or portion thereof it would become valid and enforceable, then such provision or portion thereof shall be deemed to be written, and shall be construed and enforced, as so limited. 21. Captions. All captions, headings, or titles in the paragraphs or sections of this Agreement are inserted only as a matter of convenience and/or reference, and they shall in no way be construed as limiting, extending, or describing either the scope or intent of this Agreement or of any provisions hereof. 22. Binding Effect. This Agreement shall be binding upon and shall inure to the benefit of the parties and their respective successors, assigns, and legal representatives. 23. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original and all of which, taken together, shall constitute one and the same instrument. 24. Entire Agreement. This Agreement, together with the exhibits hereto, constitutes the entire agreement of the parties and supersedes all prior or contemporaneous negotiations, discussions, understandings, or agreements, whether oral or written, with respect to the subject matter hereof. 25. Time of Essence. Time is of the essence of this Agreement. IN WITNESS WHEREOF, the parties have executed this Property Exchange Agreement by their duly authorized representatives as of the date first written above. 6 NORTHEAST IOWA FOOD BANK, INC. CITY OF WATERLOO, IOWA By: Title: By: Title: 7 By: Ernest G. Clark, Mayor Attest: Suzy Schares, City Clerk EXHIBIT "A" Legal Description of City Property EXHIBIT "B" Legal Description of Food Bank Property if VMOI 'OO1a31VM 15V 1H1ddUN- m ELY SMEET IIIIII III I � [1111111111111[1 SIMAYn J ;Page 2 of 2) O U� f, -1/2) A/Lz- la y ,.A„ Exhibit .Lots.Nos. 4, 5, 6, 7 and 8 in Parkview in the City of Waterloo, Iowa, except that part thereof conveyed to the State of Iowa by Warranty -Deed filed October 11, 1949 in 281 TLD 463. AND (The West 18.75 feet of Lot No. 13) all in(Lot No..1:4 and the South 20- feet of Lot No. 15 in Parkview in -the City of Waterloo, Iowa $53-.2. d7l-of 2 . . AND, Lot No. 15 except the South 20 feet thereof .and all of Lot Nos. 15, 17, 18, 19, 20 and 21 in Parkview •in'the City of Waterloo, Iowa. AND. ' 13-25 -,2 79- til. The' East 180 feet of Lot No. 6 in Assessor Leland's Plat No. 2.in'the City of •Waterloo, B1ack•Rawk county, Iowa: AND Lots NOS,. 2. -and -3: in Parkview in the City of Waterloo,. Xowa, except that.part. thereof. conveyed to .the- State of Iowa by Warranty 'Deed fi led October 1.T:;..1949 at 281 ; TLD 463'. and HUMAN SERVICES CAMPUS ADDITION LOT 4 - $9 13_ -„2 7-67b and PARKVIEW LOT 22, .- -025-.2 79-0/5 Book , Paae , File Number 2011-00022969 STATE OF IOWA, } Black Hawk County, SS NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN Notice is hereby given that on the 3rd day of October, 2011, alb 30 prn . In the Council Chambers In the CllyHall in the Clly 0f Waterloo, Iowa a public hearing will be held by the Council ofIhe City al'. Waterloo Iowa on the request by the Northeast Iowa Food Bank Inc to exe- cutea Property Exchange Agreement to sell andconvoy city owned property lo- cated at 123 Stanley Court and sur- rounding properly including Sl11'1U, Courtantl tbt 22 of Parkview for $1.00, and the City of Waterloo to acquire the existing Food Bank site located at 106 116 Eas0 17th Street in the future for $343,770.00 plus up to $5,000,00 In closing costs, described as follows 8913-25-279405 Lots Nos. 4, 5, 6,7 and 8 in Parkview the City of Waterloo, Iowa, except that art thereof oonveyed to the Stale of Iowa by Warranty Deed gted October 11 1949 In 281 TLD 463, In t y of Wa- terloo, Black Hawk County,, Iowa; wa; And Lots Nos, 2: and 3 In Parkview in the City ofWaterloo, Iowa. except that part there of conveyed to the Stale of Iowa by War- ranty Deed101ad October 11,194910 281 TLD 463.63.in the City of Waterloo, Black Hawk County, Iowa And 891345-279-011 The West 1835 feet of Lot No, 13, In the City of Waterloo, Brack Hawk County.; owe; And 8913-25-279-012 Lot No. 14 and the South 20 feet of Lot No. 15 in Parkview, in the City of Water- loo, Black; Hawk County, Iowa: And 8913-25-279-013 Lot No, 15 expect the South 20 feet thereof and all of Lot Nos 16,17,18,19, 20 and 21 in Parkview, In the City of Wa- terloo, Black Hawk County, Iowa; And 8913-25-279-014 The Eaat 180 feel of Lot No. Gln Asses- sor Leand's Plat No. 2, In the City of Waterloo, Black Hawk County, Iowa, 8%1/153-25-279-015 nd 8913 25-379 015 B acklHawk C t unty, lowain the ly of Waledoo And 691345-279-016 Human Services Camdion Lot 4, to Ilia City of W aterloo, loo,lBlack Hawk..'. County, Iowa. Anyone who is Interested may appear at said time anb place and be heard or may the written objection with the City Clerk, City Hall, Waterloo Iowa, before the date senor said hearing. By orderuf the Council of the City of Wa- terloo this 19111 day of September, 2011. Suzy Schares City Clerk I do solemnly swear that the annexed copy of legal City of Waterloo Notice of Public Hearing- 10/3 Notice was published in the Courier, a daily publication in Waterloo, Black Hawk County, Iowa, 1 time commencing on the 30th day of September, 2011 in the name of said publication, and that the annexed legal rate of advertised is the regular rate of said publication, and that the following is a correct bill for publishing said notice. Printer's Bill $32.08 t®- v -q V Signed Subscribed and sworn to before me this y Day of C lex) A.D., 20 ) 1 Received of Notary Public the sum of Dollars. In full for publication of the above notice. Pum 2D CITY OF WATERLOO Council Communication City Council Meeting: October 31d 2011 Prepared: September 27, 2011 Dept. Head Signature: Dan Trelka, Director of Safety Services # of Attachments: I- u9 SUBJECT: Accept bid from Ultramax Ammuntion for the Police Department FY12 ammunition needs. Submitted by: Dan Trelka, Director of Safety Services Recommended City Council Action: Requesting the City Council to accept the bid from Ultramax Ammunition. Summary Statement The Police Department sought bids for our FY12 ammunition needs. Ultramax Ammunition submitted the lowest bid of $30,323.00. Requesting the City Council to accept the bid from Ultramax Ammunition. Expenditure Required Yes Source of Funds General Funds Policy Issue None Alternative None Background Information: The Police Department requires that each officer maintain proficiency in a number of weapons systems that are utilized by the department. It is extremely important for officer and community safety that those officers routinely train with those weapon systems. Ammunition is a critical component to that training. CITY OF WATERLOO Committee Communication Committee Meeting: October 3, 2011 Prepared: September 27, 2011 Dept. Head Signature: # of Attachments: SUBJECT: Lund Fire Protection Services Agreement Submitted by; Pat Treloar, Chief of Fire Services Recommended City Council Action: Approve Summary Statement: On occasion as circumstances warrant Lund Fire Protection Services will review and offer expert technical opinion and reports on the following: special hazard suppression systems, high rise buildings, high piled storage, fire pumps, and other complex facilities and processes. Expenditure Required: No city funds will be used under this agreement. Source of Funds Policy Issue Alternative Background Information: This agreement provides technical assistance for the building owner and assists in the fire protection plan review. This agreement will be used when the technology of certain systems are beyond the expertise of the local jurisdiction. The currently adopted fire code does contain specific reference to the use of technical assistance. CITY OF WATERLOO Council Communication City Council Meeting: September 28, 2011 Prepared: October 3, 2011 Dept. Head Signature: Bradley Hagen # of Attachments: 1 2-u - Irl SUBJECT: Approval of agreement with Trillion Aviation of Austin, TX for air service development professional services in the amount of $24,000, with 20% local match for Waterloo Regional Airport. Submitted by: Bradley Hagen, Airport Director Recommended City Council Action: Approval of agreement with Trillion Aviation of Austin, TX for air service development professional services in the amount of $24,000, with 20% local match for Waterloo Regional Airport. Summary Statement Expenditure Required: $24,000 Source of Funds: $19,200 (80%) from IDOT grant / $4,800 (20%) from Hotel/Motel Fund or Airport Operations fund if Hotel/Motel not approved. Policy Issue Alternative Background Information: The Waterloo Regional Airport has been working with the Mayors office, Greater Cedar Valley Alliance, and the Chambers of Commerce to improve air service to the Cedar Valley. As part of our efforts, we desire to work with a consultant to gain the technical and airline specific data to generate economic business proposals and help to negotiate possible incentive packages and support details. The grant provides 80% funding and the remaining 20% is requested from Hotel/Motel funds, as any improvement in service will add additional customers and business to the hotel industry. -21.5420H-T-72-- SUBJECT: 2p5420 l -X72 --- CITY OF WATERLOO Council Communication City Council Meeting: October 3, 2011 Prepared: September 28, 2011 Dept. Head Signature: Daniel J. Trelka # of Attachments: 3 SUBJECT: Approval of Governor's Traffic Safety Bureau (GTSB) Alcohol Incentive Grant, PAP12-410, Task 77 Submitted by: Daniel J. Trelka, Director of Safety Services Recommended City Council Action: Pass a resolution authorizing Mayor Ernest G. Clark to sign GTSB grant contract(s) for 410 funding. Summary Statement: This grant is for funds associated with directed overtime enforcement as well as the purchase of educational materials, three (3) in -car video cameras and training -related travel. The contract period is October 1, 2011 through September 30, 2012. Expenditure Required: The amount of the grant is $50,350.00. No grant match monies apply. Source of Funds Policy Issue Alternative Background Information: GOVERNOR'S TRAFFIC SAFETY BUREAU IOWA DEPARTMENT OF PUBLIC SAFETY CONTRACT NUMBER: Alcohol Incentive Grant, PAP 12-410, Task 77 ISSUING AGENCY: DPS/Governor's Traffic Safety Bureau PROJECT CONTRACTOR: Waterloo Police Department FISCAL SUMMARY: Highway Safety Contractor Total Funds Cash Amount $50,350.00 $ -0- $50,350.00 AGENCY/LAW/ SOURCE: National Highway Traffic Safety Administration (NHTSA), Public Law 109-59, Section 410 Submit Reimbursement Claims To: Denny Becker, Program Administrator Governor's Traffic Safety Bureau 215 East 7th Street, 3rd Floor Des Moines, IA 50319-0248 Submit Reports To: Denny Becker, Program Administrator Governor's Traffic Safety Bureau 215 East 7th Street, 3rd Floor Des Moines, IA 50319-0248 515-725-6128, FAX 515-725-6133 Issue Payment To: Waterloo Police Department City Hall 715 Mulberry St Waterloo, IA 50703 Transmit Contract Information To: Captain Joe Leibold Waterloo Police Department 715 Mulberry Street Waterloo, IA 50703 319-291-4383, FAX 319-291-4332 The Contractor agrees to furnish and deliver all products and perform all services set forth in the attached Special Conditions for the consideration stated herein. The rights and obligations of the parties to this contract.will be subject to and governed by the Special Conditions and the General Conditions. To the extent that any specifications or other conditions which are made a part of this contract by reference or otherwise conflict, the Special Conditions and the General Conditions will control. To the extent that any inconsistency between the Special Conditions and the General Conditions exists, the Special Conditions will control. When approved, the instrument becomes a contract to accomplish the provisions contained within the Fiscal Year 2012 Highway Safety Plan, Alcohol Incentive Grant 12-410, Task 77, and thereby constitutes an official program with the Governor's Traffic Safety Bureau. This activity meets the requirements of Public Law 109-59 and the requirements set forth in the Governor's Traffic Safety Bureau Procedures Manual, as amended. IN WITNESS THEREOF, the parties hereto have executed this contract on the day and year last specified below. CONTRACTOR: By Date: ISSUING AGENCY: By C Larry D. Sauer, Bureau Chief Date: 09-13—t Effective Date: 10/01/11 Expiration Date: 09/30/12 Article 6.0 Key Personnel. The Contractor hereby assigns the duties and responsibilities of project administration to Captain Joe Leibold, representing the Contractor in this agreement. Article 7.0 Time of Performance. The services of the Contractor will commence on or after the effective date stipulated on the signature page and will be completed before or by the expiration date. Article 8.0 Modification of General Conditions. None. Article 9.0 Additional Special Conditions. 9.1 Expense Documentation. The Contractor will document the expenditure of such funds authorized as eligible for reimbursement in accordance with the conditions of this Contract upon submission of the HSP -2 and, for equipment, the HSP -3 as supplied by the DPS/GTSB. 9.2 Policies and Procedures. The Contractor will comply with all policies and procedures contained in the Iowa DPS/GTSB Policies and Procedures Manual, as amended, including appropriate attachments provided by the DPS/GTSB in accordance with Section 410 of the Highway Safety Act of 1966, and the Iowa Administrative Code, Section 661, Chapter 20. 9.3 Copyrights. The Federal awarding agency reserves a royalty -free, nonexclusive and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for Federal Government purposes: a. The copyright in any work developed under a grant, sub -grant, or contract under a grant or sub -grant; and b. Any rights of copyright to which a grantee, sub grantee or a contractor purchases ownership with grant support. 9.4 Debarred, Suspended and Ineligible Status. The Contractor certifies that the Contractor and/or any of its subcontractors have not been debarred, suspended or declared ineligible by any agency of the State of Iowa or as defined in the Federal Acquisition Regulation (FAR) 48 C.F.R. Ch.1 Subpart 9.4. The Contractor will immediately notify DPS/GTSB if the Contractor is debarred by the State or placed on the Consolidated List of Debarred, Suspended and Ineligible Contractors by a federal entity. Article 10.0 Conditions of Payment. 10.1 Maximum Payments. It is expressly understood and agreed the maximum amount to be paid to the Contractor by the DPS/GTSB for any item of work or service will be the amount specified under Article 12.0 subject to Article 11.0 herein. It is further understood and agreed the total of all payments to the Contractor by the DPS/GTSB for all work and services required under this Contract will not exceed $50,350.00 unless modified by written amendment of this Contract as provided in Section 1.0 of the General Conditions. 10.2 HSP -2 Form for Payment. All payments to the Contractor will be subject to the DPS/GTSB's receipt of an HSP -2 and documentation. If claiming equipment, an HSP -3 must also be submitted. The Contractor must perform services and receive merchandise between the effective dates of the contract and pay for expenses prior to submitting the claim for reimbursement. An HSP -2 will be submitted on a form provided by the DPS/GTSB. No payments will be made if required reports are more than two months past due unless approved by the DPS/GTSB Director. 11.2 The Contractor will absorb all costs not contained in this contract. 11.3 The project will be evaluated on all items contained in the Statement of Work and Services and the Budget. 11.4 There will be no change in the Statement of Work and Services or Budget without prior written approval of the DPS/GTSB. 11.5 The Contractor will comply with all requirements contained within the Policies and Procedures Manual of the DPS/GTSB. 11.6 All documents relative to fiscal claims will be maintained in the Contractor's office and will be available for review during regular office hours. 11.7 Staffing plan: a. Officers to conduct 800 hours of directed overtime enforcement. 11.8 Contract activities: a. Conduct traffic enforcement -directed at impaired driving and other violations between 6:00 p.m. and 3:00 a.m. and at data verified high-risk locations. To utilize funded overtime during other hours,proof of impaired driving arrests or crashes at those times must be provided and prior DPS/GTSB approval received. Enforcement will include at least two multi -agency events. b. Conduct at least twelve public information/education activities. c. Conduct and publicize results of two observational occupant protection surveys during March and August. d.. Purchase and distribute impaired driving -related educational materials with prior DPS/GTSB approval. e. Purchase three in -car video cameras and utilize for impaired driving -related traffic enforcement. Participate in traffic safety training with prior DPS/GTSB approval and submit a trip report within two weeks following any out-of-state travel. All travel reimbursement will be made at State of Iowa approved rates. 11.9 Key dates: a. By November 15, 2011 and the 15th of each subsequent month through October 15, 2012, submit a monthly report as specified in Article 4.5. b. By September 30, 2012, receive educational materials as specified in Article 11.8(d). c. By September 30, 2012, receive three in -car video cameras as specified in Article 11.8(e). d. By November 1, 2012, submit an annual report as specified in Article 4.2. e. By November 15, 2012, submit final claim for reimbursement. Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: October 3, 2011 Prepared: September 28, 2011 Dept. Head Signature: Noel Anderson, Community Planning & Development Director # of Attachments: 1 SUBJECT: Resolution approving the Acquisition Contract between the City of Waterloo and Stone Holdings LLC for the acquisition of 319 West 2nd Street in the amount of $63,000, with up to $10,000 in city closing costs, and authorizing the Mayor and City Clerk to sign and fully execute any necessary documents. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Authorization of the acquisition of land as described in the amount of $63,000 plus up to $10,000 in closing costs. Summary Statement: As you may recall, staff has been working on the acquisition of land in Downtown Waterloo for redevelopment opportunities. Recently, the City has acquired other properties in this area, and has been in recent conversations with the owners of 319 est 2nd Street for potential acquisition. The owners have agreed to sell for the amount ($63,000) the property was appraised for when they purchased the property, plus taxes paid since that time. The funding for the purchase agreement is a joint WDC and City of Waterloo acquisition as the property would now be purchased for the Sportsplex project. The City's share of $55,000 is a median value between two appraisals on the property, and the difference of $8,000 would be contributed to the acquisition by the WDC. The building is empty so there are no relocation costs. The applicant has asked for salvage rights to the interior of the building. The building is empty itself, so there is little salvage value, and the City of Waterloo intends to demolish the property shortly after acquisition. Staff would note that this site is identified in the Downtown Master Pian as a redevelopment area, and has been noted as the site of rht future Cedar Valley Sportsplex. The property was flooded in the 2008 event. This will continue the City of Waterloo's efforts towards the arrangement of sites for redevelopment opportunities in Downtown Waterloo. The City continues to work with other property owners in this area, and has previously purchased the sites immediately to the east of this building, with the Teamsters building and the Bob Heaton building, and in nearby blocks with the former Priority One site and Zander Feed site nearby as well. The acquisition costs would come out of Downtown TIF funds designated for such use. Expenditure Required: $63,000 ($55,000 from City and $8,000 from WDC) plus up to $10,000 in closing costs Source of Funds: Downtown TIF and bonds funds, with WDC reimbursement as noted CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Policy Issue: Economic Development within the City of Waterloo. Alternative: Not acquire Background Information: The City continues to work to acquire flood -damaged sites and dilapidated sites in and near Downtown Waterloo for redevelopment opportunities for new businesses. This particular site would be for the planned Cedar Valley Sportsplex. 09/12/2011 17:08 3192340087 Sep. 22. 2011 4:32PM A -LINE IRON & METALS PAGE 03 No.1084 P. 3 REAL ESTATE PURCHASE AGREEMENT TO: Stone Holdings LLC ("Seller") FROM: City of Waterloo, Iowa ("Buyer") Buyer hereby offers to buy, and the Seller by its acceptance agrees to sell, the real property situated in Waterloo, Black Hawk County, Iowa, locally known as 319 West Second Street, legally described as: SEE ATTACHED EXHIBIT "A" together with any easements and appurtenant servient estates, but subject to any reasonable easements of record for public utilities or roads, any zoning restrictions customary restrictive covenants and mineral reservations of record, if any, herein referred to as the "Property," upon the following terms and conditions: 1. EARNEST MONEY AND PURCHASE PRICE. The Purchase Price shall be $63,000.00, of which $500.00 is on deposit with the law Err of Clark, Butler, Walsh & Hamann, to be held in trust, and the balance of the Purchase Price shall be due and payable in full at closing, to be delivered to the Seller upon performance of Seller's obligations and satisfaction of Buyer's contingencies, if any. If this Agreement is not accepted by Seller or if it is rescinded by Buyer for failure of title or any other reason provided for in this Agreement, then the earnest money shall be returned to Buyer. Any other release of earnest money shall require the written consent of both parries. 2. POSSESSION AND CLOSING. If Buyer timely performs all obligations, poseacsion of the Property shall be delivered to Buyer at closing. Closing shall occur on or before November 11, 2011, as the parties may hereafter agree, but in any event after the approval of title by Buyer and satisfaction or waiver of contingencies, if any. 3. REAL ESTATE TAXES. Seller shall pay taxes prorated to the closing date and any unpaid real estate taxes payable in prior years, Buyer shall pay all subsequent real estate taxes. Unless otherwise provided in this Agreement, at closing Seller shall pay Buyer, or Buyer shall be given a credit for, taxes from the first day of July prior to possession to the date of possession based upon the last known actual net real estate taxes payable according to public 09/22/2011 17:08 3192340087 Seo. 22. 2011 4:33PM A -LINE IRON & METALS PAGE 04 No. 1084 P. 4 records. However, if such taxes are based upon a partial assessment of the present property improvements or a changed tax classification as of the date of possession„ such proration shall be based on the current levy rate, assessed value, legislative tax rollbacks and real estate tax exemptions that will actually be applicable as shown by the assessor's records on the closing date. 4. SPECIAL ASSESSMENTS. A. Seller shall pay at time of closing all installments of special assessments which are a lien on the Property as of closing, and all prior installments thereof B. All charges for solid waste removal, sewage and maintenance that are attributable to Seller's possession, including those for which assessments arise after closing, shall be paid by Seller. C. Any preliminary or deficiency assessment which cannot be discharged by payment shall be paid by Sellex through an escrow account with sufficient funds to pay such Liens when payable, with any unused funds returned to Seller. D. Buyer shall pay all other special assessments or installments not payable by Seller. S. RISK OF LOSS AND INSURANCE. Seller shall bear the risk of loss or damage to the Property prior to closing. Seller agrees to maintain existing insurance, and Buyer may purchase additional insurance. In the event of substantial damage or destruction prior to closing, the Buyer shall have the option to complete the closing and receive insurance proceeds regardless of the extent of damages or to declare this Agreement null and void. The Property shalt be deemed substantially damaged or destroyed if it cannot be repaired to its present condition on or before the closing date. 6. FIXTURES. Included with the Property shall be all fixtures that integrally belong to, are specifically adapted to or are a part of the real estate, whether attached or detached. Also included shall be the following: /%17/I.es rA)_ci The following items shall not be included: 7. CONDITION OF PROPERTY. The Property as of the date of this Agreement, including buildings, grounds, and all improvements, will be preserved by the Seller in its present condition until possession, ordinary wear and tear excepted. Seller sells the Property c`AS IS" and makes no warranties, expressed or implied, as to the condition of the Property. Within 20 days after the acceptance of this Agreement, Buyer may, at its sole expense, have the property inspected by a person or persons of its choice to determine if there are any environmental or other deficiencies. Seller shall cooperate in providing reasonable access to Buyer's inspectors. Within this same period, the Buyer may notify the Seller in writing of any deficiency. The Seller shall immediately notify the Buyer in writing of what steps, if any, the Seller will take to correct any deficiencies before closing. The Buyer shall then immediately in writing notify the Seller that (1) such steps are acceptable, in which case this Agreement, as so 2 09/22/2011 17:08 3192340087 Sep. 22. 2011 4:33PM A -LINE IRON & METALS PAGE 05 No, 1084 P. 5 modified, shall be binding upon all parties; or (2) that such steps are not acceptable, in which case this Agreement shall be null and void, and any earnest money shall be retuned to Buyer. 8. ABSTRACT AND TITLE. Seller, at its expense, shall obtain an abstract of title to the Property continued through a date that is within thirty (30) days of the closing, and deliver it to Buyer's attorney for examination- It shall show marketable title in Seller in conformity with this Agreement, Iowa law, and title standards of the Iowa State Bar Association. The Seller shall make every reasonable effort to promptly perfect title. If closing is delayed due to Seller's inability to provide marketable title, this Agreement shall continue in force and effect until either party rescinds the Agreement after giving ten days' written notice to the other party. The abstract shall become the property of Buyer when the Purchase Price is paid in full. Seller shall pay the costs of any additional abstracting and title work due to any act or omission of Seller, including transfers by or the death of Seller or its assignees. Unless stricken, the abstract continuation shall be obtained from the Black Hawk County Abstract Company. 9. SURVEY. If a survey is requited under Iowa Code Chapter 354, or city or county ordinances, Seller shall pay the costs thereof. Buyer may, at Buyer's expense prior to closing, have the Property surveyed and certified by a registered land surveyor. If the survey shows an encroachment on the Property or if any improvements located on the Property encroach on lands of others, the encroachments shall be treated as a title defect. 10. ENVIRONMENTAL MA L UtRS. A. Seller warrants to the best of its knowledge and belief that there are no abandoned wells, solid waste disposal sites, hazardous wastes or substances, or underground storage tanks located on the Property, the Property does not contain levels of radon gas, asbestos, or urea -formaldehyde foam insulation which require remediation under current governmental standards, and Seller has done nothing to contaminate the Property with hazardous wastes or substances. Seller warrants that the property is not subject to any local, state, or federal judicial or administrative action, investigation or order, as the case may be, regarding wells, solid waste disposal sites, hazardous wastes or substances, or underground storage tanks. Seller shall also provide Buyer with a properly executed groundwater hazard statement showing no wells, solid waste disposal sites, hazardous wastes and underground storage tanks on the Property unless disclosed here: B. Buyez may at Buyer's expense, within 30 days after the date of acceptance of this Agreement, obtain a report from a qualified engineer or other person qualified to analyze the existence or nature of any hazardous materials, substances, conditions or wastes located on the Property. Seller shall cooperate in providing reasonable access to Buyer's inspectors and engineers. In the event any hazardous materials, substances, conditions or wastes are discovered on the Property, Buyer's obligation hereunder shall be contingent upon the removal of such materials, substances, conditions or wastes or other resolution of the matter reasonably satisfactory to Buyer. However, in the event Seller is required to expend any sum in excess of $1,000 to remove any hazardous materials, substances, conditions or wastes, Seller shall have the option to cancel this transaction and refund to Buyer all earnest money paid and declare this Agreement null and void. The expense of any inspection shall be paid by Buyer. The expense of any action necessary to remove or otherwise make safe any 3 09/22/2011 17:08 3192340087 Sep. 22. 2011 4:34PM A -LINE IRON & METALS PAGE 06 No. 1084 P. 6 hazardous material, substances, conditions or waste shalt be paid by Seller, subject to Seller's right to cancel this transaction as provided above. 11. DEED. Upon payment of the Purchase Price, Seller shall convey the Property to Buyer by warranty deed, free and clear of all liens, restrictions, and encumbrances except as provided in this Agreement. General warranties of the fide shall extend to the tithe of delivery of the deed excepting liens and encumbrances suffered or permitted by Buyer. 12. JOINT TENANCY IN PROCEEDS AND IN REAL ESTATE. If Seller, immediately preceding acceptance of the offer, holds title to the Property in joint tenancy with full rights of survivorship, and the joint tenancy is not later destroyed by operation of law or by acts of the Seller, then the proceeds of this sale, and any continuing or recaptured rights of Seller in the Property, shall belong to Seller as joint tenants with full rights of survivorship and not as tenants in common; and Buyer in the event of death of any Seller, agrees to pay any balance of the price due Seller under this contract to the surviving Seller and to accept a deed from the surviving Seller. 13. JOINDER BY SELLER'S SPOUSE. Seller's spouse, if not a title holder immediately preceding acceptance, executes this Agreement only for the purpose of relinquishing all rights of dower, homestead, and distributive share or in compliance with Section 561.13 of the Code of Iowa and agrees to execute the deed or real estate contract for this purpose. 14. STATEMENT AS TO LIENS. If Buyer intends to assume or take subject to a lien on the Property, Seller shall furnish Buyer with a written statement prior to closing from the holder of such lien, showing the correct balance due. 15. USE OF PURCHASE PRICE. At time of settlement, funds of the Purchase Price may be used to pay taxes and other liens and to acquire outstanding interests, if any, of others. 16. 1031 EXCHANGE. N/A. 17. APPROVAL OF COURT. N/A. 18. REMEDIES OF THE PARTIES. A. If Buyer fail to timely perform this Agreement, Seller may forfeit it as provided in the Iowa Code (Chapter 656), and all payments made shall be forfeited; or, at Seller's option, upon thirty days' written notice of intention to accelerate the payment of the entire balance because of Buyer's default (during which thirty days the default is not corrected), Seller may declare the entire balance immediately due and payable. Thereafter this Agreement may be foreclosed in equity and the Court may appoint a receiver. B. If Seller fails to timely perform this Agreement, Buyer has the right to have all payments made returned to it, or Buyer may require specific performance by Seller. C. Buyer and Seller are also entitled to utilize any and alt other remedies or actions at law or in equity available to them, and the prevailing parties shall also be entitled to obtain judgment for costs and attorney fees. 4 09/22/2011 17:08 3192340087 Sep. 22. 2011 4: 34 PM A -LINE IRON & METALS PAGE 07 No. 1084 P. 7 19. NOTICE. Any notice under this Agreement shall be in writing and be deemed served when it is delivered by personal delivery or mailed by certified mail, addressed to the patties at the addresses given below. 20. GENERAL PROVISIONS. In the performance of each part of this Agreement, time shall be of the essence. Failure to promptly assert rights herein shall not, however, be a waiver of such rights or a waiver of any existing or subsequent default. This Agreement shall apply to and bind the successors in interest of the parties. This Agreement shall survive the closing. This Agreement contains the entire agreement of the parties and shall not be amended except by a written instrument duly signed by Seller and Buyer. paragraph headings are for convenience of reference and shall not limit or affect the meaning of this Agreement. Words and phrases herein shall be construed as in the singular or plural number, and as masculine, feminine or neuter gender according to the context. 22. ADDITIONAL PROVISIONS. It \ a . '- . s. it-, : a - n - i . �S section S 6 ref of 77eglach A. The parties acknowledge that Buyer is acquiring the Property for economic development purposes. Buyer's rights and duties under this Agreement are assignable to any person or entity that will further the economic development objectives contemplated by Buyer. B. Special contingencies to effectiveness of Agreement. Notwithstanding any signaxures below by representatives of Buyer, this Agreement is expressly subject to approval by the city council of Buyer and to the city council's approval of an issuance of' general obligation bonds to cover the Purchase Price. 23. 'ENTIRE AGREEMENT. This Agreement represents the entire agreement between the parties, superseding all prior or contemporaneous understandings, negotiations, discussions, or agreements between the parties with respect to the subject matter hereof. 24. ACCEPTANCE. When accepted, this Agreement shall become a binding contract. If not accepted by Seller on or before October 7, 2011, this Agreement shall be null and void. Dated December , 2011 BUYER City of Waterloo, Iowa By: .rG Its: Stn oldings, LLC Accepted December , 2011 SELLER By: By: Its: Its: 5 09/22/2011 17:08 3192340087 Sep. 22. 2011 4:35PM A -LINE IRON & METALS PAGE 08 Na, 1084 P. 8 EXHIBIT "A" - LEGAL DESCRIPTION ORIGINAL PLAT WATERLOO WEST NORTHEASTERLY 30 FEET LOT 6 BLOCK 14 NORTHEASTERLY 30 FEET NORTHWESTERLY 20 FEET LOT 7 BLOCK 14 AND ORIGINAL PLAT WATERLOO WESTERLY SOUTHWESTERLY 50 FEET NORTHWESTERLY 50 FEET LOT 5 BLOCK 14 6 CONSENT TO DUAL AGENCY (To be signed by Seller/Buyer at time specific assistance is first provided) The tenn'Seiler shall hereinafter refer to Seller, Landlord, or Optionor. The term $uye( shall hereinafter refer to Buyer, Tenant, or Optionee. / I have read and understand paragraph 1V. Consensual Dual Agency of the Company Policy/Agency Disclosure Vd4IF/ knowledgement and hereby agree to Consenual Dual Agency representation in os- = to io Date Buyer Company 4 is - ns -e Date Seller '7,4 Compa Date 0 Date Date Licen SPECIFIC PROPERTY AGENCY DISCLOSURE AGREEMENT (To be signed by Buyer upon writing offer and by Seller prior to presentation of Purchase Agreement) The term 'Seller' shall hereinafter refer to Seller, Landlord or Optionor. The term "Buyer' shall hereinafter refer to Buyer, Tenant or Optionee. PROPERTY ADDRESS .lp/rt7 . cti. Seller and Buyer request that Selling Company/Licensee and Listing Company/Licensee select, prepare, and complete form documents as authorized by Iowa law or Iowa Supreme Court Rule, Such as purchase agreement, groundwater hazard, and declaration of value, incident to a residential real estate transaction. IF Seller and Buyer and Listing and Selling Licensee are undertaking a Consensual Dual Agency representation in the sale of the above named property, Seller and Buyer acknowledge that they were previously informed of the possibility of Consensual Dual Agency and have signed the Consent to Dual Agency. The undersigned acknowledge that the Listing Company/Licensee and the Selling Company/Licensee have made a disclosure of the type of representation each will provide. The undersigned, by their signature below, acknowledge receipt of a copy of this Agency Disclosur Agreement and confirmation of the representation being provided. In the Purchase Agreement dated /h/ , involving the above property, the agency relationship between the parties and the respective real estate Company(s)/Licensee(s) is: Selling Company/Licensee .BGyermpExclusive Agency ''. Consensual Dual Agency Self Representation Listing Comoanv/Licensee r Exclusive Agency Consensual Dual Agency Self Representation IF YOU DO NOT UNDERSTAND THIS DOCUMENT, CONSULT AN ATTORNEY, Buyer Date Buyer /It 4 Selling Corypany Licensee Date 98-104 ROLE OF BUYER AND SELLER IN CONSENSUAL DUAL AGENCY. In a Dual Agency situation, Seller and Buyer acknowledge and agree they have the responsibility to negotiate and make their own decisions as to what terms are to be included in any agreement for the purchase and sale of Seller's property. Seller and Buyer also acknowledge they understand that Company/Licensee representing more than one party to a transaction can create a conflict of interest since both clients may rely upon Company/Licensee's advice, and the client's respective interests may be adverse to each other. Seller and Buyer understand they may seek independent legal counsel in order to assist them with any matter relating to a purchase agreement or any other aspect of this transaction. Seller and Buyer have the duty to protect their own interests and are advised by Company/Licensee to carefully read all documents to assure that they adequately express the parties understanding of the transaction. If Seller or Buyer have questions regarding the duties and responsibilities of Company/Licensee, those questions should be resolved before signing this document. DUTIES OF A REAL ESTATE LICENSEE TO A CLIENT A client is a party to a transaction who has an agency relationship with a Company/Licensee for real estate services. A Company/Licensee providing real estate services to a client shall do all of the following: a. Place the clients interests ahead of the interests of any other party, unless loyalty to a client violates the Licensee's duties under the Consensual Dual Agency provision of the Iowa Code or any other applicable law. b. Disclose to the client all information known by the Company/Licensee that is material to the transaction and that is not known by the client or could not be discovered by the client through reasonably diligent inspection. c. Fulfill any obligation that is within the scope of this Company Policy/Agency Disclosure and Acknowledgment, except those obligations that are inconsistent with other duties that the Company/Licensee has under the provisions of the Iowa Code or any other law. d. Disclose to a client any financial interests the Company/Licensee has in any business entity to which the Company/ Licensee refers a client for any service or product related to the transaction. The client is not obligated to use any such recommended company, and may select a different company. NOTE: Company/Licensee (circle applicable} has a financial interest in or an affiliate relationship with the following companies or business entities: DUTIES OF A REAL ESTATE LICENSEE TO ALL PARTIES TO THE TRANSACTION In providing real estate services to all parties to a transaction, Company/Licensee shall do all of the following: a. Provide brokerage services to all parties to the transaction honestly and in good faith. b. Diligently exercise reasonable skill and care in providing real estate services to all parties. c. Disclose to each party all material adverse facts that the licensee knows except for the following: 1. Material adverse facts known by the party. 2. Material adverse facts the party could discover through a reasonably diligent inspection, and which would be discovered by a reasonable prudent person under like or similar circumstances. 3. Material adverse facts the disclosure of which is prohibited by law. 4. Material adverse facts that are known to a person who conducts an inspection on behalf of the party. d. Account for all property coming into the possession of a licensee that belongs to any party within a reasonable time of receiving the property. If you do not understand this document, seek legal advice before signing.The undersigned acknowledges that the Company/Licensee has made a full disclosure of the types of representation the Company can provide. The undersigned acknowledge receipt of a copy of this Company Policy/Agency Disclosure and Acknowledgment document. Seller/&uver / Date Licensee Page 2 of 2 Date Seller/Buyer Date 98-104 Adopted by the Waterloo-Cedar Falls Board of REALTORS® (Revised 8/04) COMPANY POLICY/AGENCY DISCLOSURE AND ACKNOWLEDGMENT (To be signed by Seller/Buyer at or prior to the time specific assistance is first provided.) When you enter into a discussion with a real estate licensee regarding a real estate transaction, you should from the outset understand who the licensee is representing in the transaction. More importantly, you should understand how that representation affects your relationship with the Company (the term "Company" hereinafter refers to the Real Estate Company and its Licensees). Below is a list of the representation options available from OAKRIDGE REALTORS (hereinafter referred to as the "Company") Licensee has "checked" the appropriate box(s) for each policy that applies to Company. The term "Seller" shall hereinafter refer to Seller, Landlord or Optionor. The term "Buyer" shall hereinafter refer to Buyer, Tenant or Optionee. ® I. SELLER EXCLUSIVE AGENCY When the Company/Licensee lists property for sale and the property is sold by a different real estate Company, it is the policy of the Company to represent the Seller(s) exclusively. ® 11. BUYER EXCLUSIVE AGENCY When the Company/Licensee assists you in writing your purchase agreement and the property is listed with a different real estate company, it is the policy of the Company/Licensee to represent the Buyer(s) exclusively. If the Company/Licensee represents the Buyer(s) exclusively, the Company/Licensee may receive compensation for the transaction from the listing company pursuant to a cooperation agreement between the two Companies or may be compensated by the Buyer. ® III. SELF REPRESENTATION A person(s), partnership, or company (buying or selling) may represent themselves in a transaction . If a Buyer or Seller elect to represent themselves in a transaction, it is the policy of the Company/Licensee to treat that Buyer or Seller as a "Customer" and not as a "Client". "Customer" means a consumer of real estate services in connection with a real estate transaction who is not being represented by the licensee, but for whom the licensee may perform ministerial acts. A customer may be a client of another broker, may not have yet decided whether or not to be represented by any broker, or may have chosen not to be represented by any broker. "Client" is defined below under "Duties of a Real Estate Licensee to a Client'. ® IV. CONSENSUAL DUAL AGENCY A. When a real estate Company both lists and sells the property (the Listing Company and the Selling Company are the same company), it is the policy of the Company/Licensee to represent the Seller(s) and Buyer(s) -as Consensual Dual Agent(s). B. A real estate CompanylLicensee acting directly or through a licensee can legally be the Agent of both the Seller and the Buyer, but only with the knowledge and written consent of both parties. If a Buyer represented by a Company/Licensee wants detailed information about, or to see, a property of a Seller being represented by the same Company, the Company/Licensee shall make every reasonable effort to remain impartial to the parties. In these circumstances, Company/Licensee immediately becomes a Dual Agent. Seller and Buyer acknowledge that, prior to such circumstances, Company/Licensee acted as agent of the Seller and acted as agent of the Buyer, In those separate roles, Company/Licensee may have obtained information which, if disclosed, could harm the bargaining position of the party providing such information to Company/Licensee. Provisions that govern the actions of CompanylLicensee: 1. Company/Licensee shall not knowingly say anything or do anything which might place one party at a disadvantage, disclose personal confidence of one party to the other party, including motivation to sell/buy, negotiating strategy, or any other information a party specifically instructs Company/Licensee in writing not to disclose, unless disclosure is required by law. 2. Company/Licensee shall not, without prior express written consent of Seller, disclose to Buyer that Seller might accept a price less than the listing price, or accept terms less favorable to Seller than is indicated in the listing agreement, nor shall Company/Licensee, without the prior express written consent of Buyer, disclose to Seller that Buyer may be willing to pay a higher price, or accept terms less favorable to Buyer than those indicated in Buyers last written offer. 3. Company/Licensee will endeavor to be impartial between the parties and shall not represent the interests of either Seller or Buyer to the detriment of the other party. Company/Licensee is obligated to inform each party of all facts Company/Licensee knows which would affect the party's decision to permit Company/ Licensee to represent both Seller and Buyer. Seller and Buyer are not required to consent to Dual Agency. Page 1 of 2 CITY OF WA I'ERLOO Council Communication City Council Meeting: October 3, 2011 Prepared: September 27, 2011 Dept. Head Signature: Eric Thorson, PE., City Engineer of Attachments: 2 t in —9 SUBJECT: RECONSTRUCTION AND OVERLAY S I'REET IMPROVEMENT LISTS LOCAL OPTION SALES TAX FUNDS Submitted by: Eric Thorson P.E., City Engineer Recommended City Council Action: I am requesting Council approval of the 2012 Lists, so that Engineering can complete the necessary survey and start design for next year's projects. Summary Statement I have updated proposed lists for Reconstruction from 2012 through 2017 and Overlay for 2012 through 2017. I used the Pavement Management System information along with staffing requests, Council requests and citizen requests from the past year to help update these lists. I have put together the following information for your approval at this time. 1. A copy of the proposed list for Reconstruction for 2012 for all Wards. 2. A copy of the proposed list for Overlay for 20121 for all Wards. The proposed lists for 2012 are the same as proposed last year with a few modifications. Expenditure Required Source of Funds Local Option Sales Tax Funds Policy Issue N/A Alternative None Background Information: I have also included both the reconstruction and overlay improvement lists for 2012 - 2017. Once we complete our new inventory and rating of all city streets, these lists will be reviewed with the new ratings and changes will be made if appropriate. For now, the same streets as past lists are still included since this information has been public information with the knowledge that the lists were still subject to final City Council approval. The lists are based on some approximate budgeting and assuming that the City will continue to receive approximately nine million dollars in Local Option Sales Tax Funds each year. I have budgeted funds for federal or state funds new roads match, railroad grade crossings improvement matches, design and inspection, and seal coating. F.Y. 2012 Proposed Street Reconstruction Program STREET 9th St., W. Dawson St. Dawson St. Kern St. Lafayette St. Maynard Ave. Mitchell Ave., N 1/2 Mitchell Ave., S 1/2 Ridgeway Ave., E. Schukei Rd. University Ave. Frt. S FROM TO Williston Ave. Fairview Ave. Grandview Ave. Reed St. Rhey St. Letsch Road 9th St., W. 9th St., W. Wisconsin St. 486' N. of San Marnan Frt. Ansborough Ave. Mitchell Ave. Grandview Ave. Burton Ave. Logan Ave. Indiana St. Valley Dr. Randolph St. Randolph St. San Marnan Dr. 363' North Falls Ave. F.Y. 2012 Proposed Asphalt Overlay Program STREET 6th St., W. Berkshire Rd. Cedar Terrace Dr. Denver St. Galloway Ct. Inverness Rd. Janney Ave. La Porte Rd. Frontage Ridgeway Ave., E. Ridgeway Ave., E., N 1/2 Ridgeway Ave., E., S 1/2 San Marnan Dr. Frt. Sycamore St. FROM TO Locust St. Sheridan Rd. Foulk Rd. Hawthorne Ave. Upton Ave. Doral Dr. Ansborough Ave. Mitchell Ave. Edgemont Ave. Kimball Ave. Kimball Ave. Hammond Ave. Vinton St. Williston Ave. Prospect Blvd. Shaulis Rd., E. 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(% CITY OF WATERLOO SIX YEAR OVERLAY PLAN 10 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CO 0 0 0 0 0 0 0 0 0 I- 0 0 0 0 NI: M N r CND ICD Q • V V r CON 69 EA 6969 T- CO N 9)1 V) W N o 0 u) 0 0 0 0 CO o 0 0 d O O O 0 O) 't 0)) CO N N 0 CO N 0) 0 LO )D LO rnrn N N N V d dai > V) O a) a o 0 N N N E O 0 d li W m Kimball Ave. Edgemont Ave. M� O N F 0 2 W - J o v, n N N 2 U 1- 0 W 2 H 0 Z W J 2 2 D 9 01 N▪ I NI 0) G O 5 a) N m LL m aj LL ill ill ai ai . d' . ▪ < < 1- N T T Ce CO Y C v d al Ce F L `a) a) P v 1- v) co m 0 m m u) e6 65 L w W W to None Proposed - Reconstru 0 0 0 0 0 0 0 0 0 0 0 0 m O e 0 X 664 r NM ER CO 0 U o M )D M O F r N n N CO CO r M Z W J x 2 2 0 u- LL M - M N 0 0 0 r CO N EH ✓ • N Qo - t 3 N KmL.2re- 0 h w IC a) a) N CO co m Y o) }� co- 06 mivc- co co § 69 419 § §00 , }� § ) 01 co \, oo } m/ 7 7R\ G a,F- e- co co, k k ° / / §/ )¥/ ! E @ \) @ 3#z § § a of ) /\ § /\\ in 03 G r00 2 CITY OF WATERLOO Council Communication City Council Meeting: October 3, 2011 Prepared: September 27, 2011 Dept. Head Signature: Eric Thorson, City Engineer # of Attachments: SUBJECT: ACCEPTANCE OF IMPROVEMENTS PAVING, SANITARY SEWER, AND STORM SEWER PRESERVE AT CROSSROADS Submitted by: Dennis Gentz, P.E., Assistant City Engineer Recommended City Council Action: It is recommended that PRESERVE AT CROSSROADS (PAVING, SANITARY SEWER, AND STORM SEWER) be accepted by the City Council. It is also recommended that the two (2) year maintenance bond from STICKFORT CONSTRUCTION CO. be accepted by the City Council and placed on file with the City Clerk with the effective dates being that of final Council approval. Summary Statement The improvements required as a condition precedent to the final approval of PRESERVE AT CROSSROADS, Waterloo, Iowa; namely paving and the installation of sanitary sewer and storm sewer have been completed in substantial conformance with the construction plans, standards, and requirements of this office. Expenditure Required Source of Funds Policy Issue Alternative Background Information: July 15, 2011 Mr. Dennis Gentz City of Waterloo Engineering Department 715 Mulberry Street Waterloo, IA 50703 G plErrIfQG.ARCHTECTURE. S RE: Recommendation of Final Acceptance Preserve at Crossroads — Oleson Road Dear Mr. Gentz: Please be advised that the construction of the above referenced Preserve at Crossroads — Oleson Road Project has been completed in substantial accordance with the approved plans and specifications. This includes Street and Sewer Lines and necessary appurtenances included in the plans. Provided the contractor has provided the necessary documentation, we recommend the acceptance of the work by the City of Waterloo. If you have any questions, you may contact me at (319) 233-1323. Sincerely, Ament, Inc. Rob Haaland, P. E. Project Manager Cc: Dirk Beck — The Fortus Group 3628 UNIVERSITY AVENUE, WATERLOO, IA 50701 TEL. 319/233-1323 FAX 319/236-9042 NAS SURETY GROUP NORTH AMERICAN SPECIALTY INSURANCE COMPANY WASHINGTON INTERNATIONAL INSURANCE COMPANY GENERAL POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS, THAT North American Specialty Insurance Company, a corporation duly organized and existing under laws of the State of New Hampshire, and having its principal office in the City of Manchester, New Hampshire, and Washington International Insurance Company, a corporation organized and existing under the laws of the State of New Hampshire and having its principal office in the City of Schaumburg, Illinois, each does hereby make, constitute and appoint: Dianne S. Riley Its true and lawful Attomey-in-Fact, to make, execute, seal and deliver, for and on its behalf and as its act and deed, the following surety bond: Principal: Stickfort Construction Co. Obligee: City of Waterloo Bond Number: 2146591 Bond Amount: See Bond Form Bond Description: The Preserve at Crossroad Olson Road - 2,516 SY Concrete Paving, 722 LF 8" Sanitary Sewer & 547 LF of 15" RCP Storm Sewer Provided that no bond or undertaking or contract of suretyship executed under this authority shall exceed the amount of: FIFTY MILLION ($50,000,000) DOLLARS This Power of Attorney is granted and is signed by facsimile under and by the authority of the following Resolutions adopted by the Boards of Directors of both North American Specialty Insurance Company and Washington International Insurance Company at meetings duly called and held on the 24th of March, 2000: "RESOLVED, that any two of the Presidents, any Managing Director, Senior Vice President, any Vice President, any Assistant Vice President, the Secretary or any Assistant Secretary be, and each or any of them hereby is authorized to execute a Power of Attorney qualifying the attorney named in the given Power of Attorney to execute on behalf of the Company bonds, undertakings and all contracts of surety, and that each or any of them hereby is authorized to attest to the execution of any such Power of Attorney and to attach therein the seal of the Company; and it is FURTHER RESOLVED, that the signature of such officers and the seal of the Company may be affixed to any such Power of Attorney or to any certificate relating thereto by facsimile, and any such Power of Attorney or certificate bearing such facsimile signatures or facsimile seal shall be binding upon the Company when so affixed and in the future with regard to any bond, undertaking or contract of surety to which it is attached" o`��sko 1vu frvJ'ke°b% 4.0'04:4*, R, 2ti SEAL 10= Taal,% 1979 ��a;`ooonwto By Steven P. Anderson, President & Chief Executive Officer of Washington International Insurance Company & Senior Vise President of North America° Specialty Insurance Company David M. Layman, Senior Vise President of inglonhwd Inlemational Insurance Company & Vice President of North American Specialty Insurance Company IN WITNESS WHEREOF, North American Specialty Insurance Company and Washington International Insurance Company have caused their official seals to be hereunto affixed, and these presents to be signed by their authorized officers this 16th day of September 20 10 North American Specialty Insurance Company Washington International Insurance Company State of Illinois County of Cook On this 16th day of September 20 10 , before me, a Notary Public personally appeared Steven P. Anderson , President and CEO of Washington International Insurance Company and Senior Vice President of North American Specialty Insurance Company and David M. Layman Senior Vice President of Washington International Insurance Company and Vice President of North American Specialty Insurance Company, personally known to me, who being by me duly sworn, acknowledged that they signed the above Power of Attomey as officers of and acknowledged said instrument to be the voluntary act and deed of their respective companies. ss: "OFFICIAL SEAL' NNAD.MIENNS NotaryPublic, State of Illinois My Commission Expires 10/062011 Donna D. Sklens, Notary Public I, James A. Carpenter , the duly elected Assistant Secretary of North American Specialty Insurance Company and Washington International Insurance Company, do hereby certify that the above and foregoing is a true and correct copy of a Power of Attorney given by said North American Specialty Insurance Company and Washington International Insurance Company, which is still in full force and effect. IN WITNESS WHEREOF, I have set my hand and affixed the seals of the Companies this 5th day of August , 2011 , James A Carpenter, V{ ca Presidents &AAssi Secsetery of ashV�ingtovrlo�tonational Insurance Company & Assistant Secretary of North American Specialty Insuance Company NAS SURETY GROUP NORTH AMERICAN SPECIALTY INSURANCE COMPANY WASHINGTON INTERNATIONAL INSURANCE COMPANY GENERAL POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS, THAT North American Specialty Insurance Company, a corporation duly organized and existing under laws of the State of New Hampshire, and having its principal office in the City of Manchester, New Hampshire, and Washington International Insurance Company, a corporation organized and existing under the laws of the State of New Hampshire and having its principal office in the City of Schaumburg, Illinois, each does hereby make, constitute and appoint: Dianne S. Riley Its true and lawful Attorney -in -Fact, to make, execute, seal and deliver, for and on its behalf and as its act and deed, the following surety bond: Principal: Stickfort Construction Co, Bond Number: 2146591 Obligee: City of Waterloo Bond Amount: See Bond Form Bond Description: The Preserve at Crossroad Olson Road - 2,516 SY Concrete Paving, 722 LF 8" Sanitary Sewer & 547 LF of 15" RCP Storm Sewer Provided that no bond or undertaldng or contract of suretyship executed under this authority shall exceed the amount o£ FIFTY MILLION ($50,000,000) DOLLARS This Power of Attorney is granted and is signed by facsimile under and by the authority of the following Resolutions adopted by the Boards of Directors of both North American Specialty Insurance Company and Washington International Insurance Company at meetings duly called and held on the 24th of March, 2000: "RESOLVED, that any two of the Presidents, any Managing Director, Senior Vice President, any Vice President, any Assistant Vice President, the Secretary or any Assistant Secretary be, and each or any of them hereby is authorized to execute a Power of Attorney qualifying the attorney named in the given Power of Attorney to execute on behalf of the Company bonds, undertakings and all contracts of surety, and that each or any of them hereby is authorized to attest to the execution of any such Power of Attorney and to attach therein the seal of the Company; and it is FURTHER RESOLVED, that the signature of such officers and the seal of the Company may be affixed to any such Power of Attorney or to any certificate relating thereto by facsimile, and any such Power of Attorney or certificate bearing such facsimile signatures or facsimile seal shall be binding upon the Company when so affixed and in the future with regard to any bond, undertaking or contract of surety to which it is attached" marnuraier 0\`V.P9 /,G! iS T PTON O 4..poy.6BY jj Yj Scen P. Anderson, Acsidrnt&Chiefpmic dlroxofwsshiagtan InternationalInsuranceCoPvy cpidqsPd) SEAL 9& Senior ViamidemofNosthAnal= SpeddbGuwancCompmty SEAL .t ; nWS1879 kesj"g.. .a$ deem; IWaDavid M. Senior onwmce Company4..frAmp . y nlam &vest HieoeNhcdvsPtY n Company IN WITNESS WHEREOF, North American Specialty Insurance Company and Washington International Insurance Company have caused their official seals to be hereunto affixed, and these presents to be signed by their authorized officers this 16th day of September 20 10 North American Specialty Insurance Company Washington International Insurance Company State of Illinois County of Cook ss: On this 16th day of September 20 10 , before me, a Notary Public personally appeared Steven P. Anderson , President and CEO of Washington International Insurance Company and Senior Vice President of North American Specialty Insurance Company and David M. Layman Senior Vice President of Washington International Insurance Company and Vice President of North American Specialty Insurance Company, personally known to me, who being by me duly sworn, acknowledged that they signed the above Power of Attorney as officers of and acknowledged said instrument to be the voluntary act and deed of their respective companies. "OFFICIAL SHAH' NNAD.SK ENS Notary Public, State of Illinois My Cbmmission Expires 10/062011 Donna D. Sklens, Notary Public I, JAethe duly elected Assistant Secretary of North American Specialty Insurance Company and Washington International Insurance Company, do hereby certify that the above and foregoing is a true and correct copy of a Power of Attorney given by said North American Specialty Insurance Company and Washington International Insurance Company, which is still in full force and effect IN WITNESS WHEREOF, I have set my hand and affixed the seals of the Companies this 5th day of August 2011 , -et gimes A. Carpenter, cc ?mid rat &Antrim . or' ashinglon International Insannec Company& Assistant SecedaryofNorth American Specialty huvmnce Company CITY OF WATERLOO Council Communication City Council Meeting: October 3, 2011 Prepared: September 27, 2011 —_ Dept. Head Signature: # of Attachments: SUBJECT: Resolution approving ' Certificates of Insurance with A Line Iron and Metals of Waterloo, IA to provide scrap metal recycle services to the City and authorize Mayor and City Clerk to execute all necessary documents. Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: Council Work Session - October 3, 2011 3:50 p.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of Zoning Ordinance Submitted by Aric Schroeder. ADJOURNMENT Suzy Schares City Clerk ORDINANCE COMMITTEE October 3, 2011 4:45 p.m. Council Chambers Roll Call: Members: Chairperson Mayor Pro Tem All Council Members Approval of Agenda, as proposed. NEW BUSINESS 1. Discussion of Zoning Ordinance Submitted by Aric Schroeder. ADJOURNMENT Suzy Schares City Clerk BOARDS AND COMMISSIONS October 3, 2011 4:50 p.m. Council Chambers Roll Call: Members: Chairperson David Jones Steve Schmitt Carolyn Cole Approval of Agenda, as proposed. 1. Motion to receive and file Mayor Clark's recommendation of the following appointments: Appointee Board/Commission Expiration Date New or Re - Appointment Stacy Donley General Contractors Board of Licensing, Examiners and Appeals June 30, 2014 New Appointment Craig Schwerdtfeger General Contractors Board of Licensing, Examiners and Appeals June 30, 2014 Re -Appointment Derrick G. Carter Board of Electrical Examiners & Appeals November 1, 2014 Re -Appointment John Guy Board of Electrical Examiners & Appeals November 1, 2014 Re -Appointment Gary Sieben Board of Electrical Examiners & Appeals November 1, 2014 Re -Appointment ADJOURNMENT Suzy Schares City Clerk CITY OF WATERLOO Boards and Commissions & Council Communication Boards & Commissions & Council Communication Meeting: Oct. 3, 2011 Prepared: Sept. 27, 2011 Dept Head Signature: CC Number of Attachments: 1 SUBJECT: Appointment to the General Contractors Board of Licensing, Examiners and Appeals Submitted by: Craig Clark Building Official Recommended Committee Action: Approve appointment of Stacy Donlea to a three-year term on the General Contractors Board of Licensing, Examiners and Appeals which commenced June 30, 2011 and expires June 30, 2014 Summary Statement: Stacy provided an application for the General Contractors Board of Licensing, Examiners and Appeals on August 2, 2011. Expenditure Required: N/A Source of Funds: N/A Policy Issue: N/A Alternative: N/A Background Information: Stacy lives in Jesup and is the Vice President of Design at Waterloo Lumber Company. She has been exposed to construction all her life as a result of being the third generation of a building industry family. She has worked in the industry for twenty-one years; seventeen of those years as a draftsperson at the Waterloo Lumber Company. This will be Stacy's first term on the general contractor's board. &-i _cy rscterrty fro / eV�nct4.J( u)/rose_ +E expreckc uc36,aor�. 0 BOARDS & COMMISSIONS APPLICATION MTV /lC I iv A TCIl1 ,-sn IlnIAIA VII 1 VI VYA1 Ll\LV VI IVYYM FAX: 291 -4286 --Board/Commission I request appointment to: (Must state preference) 1. c E-IJEILAL CDNrP-/vcrt 2-S on -R -O 2. Name: .t%c-Y DOMI-F�t Home Address: •&ZS CA-fiLlSit>Pt+t-_R- CLCt Employer's Name: WATD72-Loo eo. Business Address: 2135.Co!<M62CilA�I_ Sr. Telephone:_ 9-23? t -52-c-1') Job Title: VP %DLSI(aU How long have you resided in Waterloo? £ years Current membership in organizations and offices held: RECEIVED AUG 0/1_2010 Date of Filing B -Z -lo Telephone: 31c1 -02-7-2q£72 -1am available,for meetings:. -;o (?() A.M. P.M. Noon (AO Evenings :; I am available to serve on a Board/Commission the entire year: (X) Yes . ()No () Spring.. _ .( ) Summer ( ) Fall ( ) Winter (1j All Seasons _-.-Please briefly -.explain yourqualifications for appointment to designated Board/Commission: I ..AVE ?FES E.P.oS.p 7'o CANSTI/ 1dun60 Au,116 WPt A5 A- ( StAX o� 6(r.,ituG itt - TIt-i?-OOE A ,M00811M Er -PA -VW?, I tffl,lc Wo2t-1.9 iN ttj. (NDOST/1 4 rot. 21 `tmv-s - 5GJE,Nr€,rJ aF-Ttt-o5L k -4t k25 As A NANFistAAJJ �T fit: WA( R L Luine£2C0.-.... .. ,.Additional information and comments that may not be evident from information already on this form: References: DA V E-- 64 Wrl.EXT ' 2-3 i - 041S i M ttof-F-/AAP 319.4613.0001 CA-L-oL CiLkoDA-u. - 3)9 - 2 3(0, 3 33(0 I hereby understand that this application does not bind me to acceptance of an appointment should I be offered, nor does it guarantee_ me an appointment to a Board/Commission. Also, if selected I will be available to attend the appropriate training sessions. Signature RETURN FORM _TQ•THE MAYORS OFFICE,.715 MULBERRY, ATERLOO, IA 50703 291-4301 3/17/99 CITY OF WATERLOO Boards and Commissions & Council Communication Boards & Commissions & Council Communication Meeting: Oct. 3, 2011 Prepared: Sept. 27, 2011 Dept Head Signature: CC Number of Attachments: 1 SUBJECT: Appointment to the General Contractors Board of Licensing, Examiners and Appeals Submitted by: Craig Clark Building Official Recommended Committee Action: Approve re -appointment of Craig Schwerdtfeger to a three-year term on the General Contractors Board of Licensing, Examiners and Appeals which commenced June 30, 2011 and expires June 30, 2014 Summary Statement: Craig provided an application for the General Contractors Board of Licensing, Examiners and Appeals on Sept. 7, 2011. Expenditure Required: N/A Source of Funds: N/A Policy Issue: N/A Alternative: N/A Background Information: Craig lives in Cedar Falls and is the Principal / Owner of Struxture Architects in Waterloo. He is a member of the Cedar Falls Lion's Club and serves on the Cedar Falls Board of Adjustment. He is a registered architect and has over forty years of experience in this field. He served several years on the Waterloo ADA Compliance Commission. This will be Craig's third term on the General Contractor's Board. Date: CITY OF WATERLOO, IOWA RECEIVED SEP 0 72011 BOARDS & COMMISSIONS APPLICATION t 1, -Sc---z-I 'a a-ra.. a- e -,c , request to be apparnfed to (state preference): (Name) 1. 2. �6: =.'•--rte Home Phone: 3v - ri•3-7Ui Cell Phone: ?As,.L,---Work Phone: 3v=> Home Address i ,,-r Zipcode — —Employer ,c �As>� a, t �� Title r- _ Employer Address- 14 ,4..''+ �� • , —� Zipcode How long have you resitird in Waterloo? +.0 •t- years C List current membership in organizations and offices held: cif --f•-` F— ,---z-L- 4- 6m.-56:r1� el, • ESC. $J y i o•-.n-s•Jr��-i 1 am>available:for meetings: A.M. (P.M. 0 Noon ❑ Evenings Iram available to serve on a Board/Commission the entire year: .Yes 0 No (check below) 0 Spring; _., ,C1 Summer 0 Fall ❑ Winter ❑ All Seasons iBriefily,explain your qualifications for appointment to a designated Board/Commission: %- �;,� [ 4 �f•--��� w�-acs-3 roc --'3 0,.,/ +to -f" i e-. -f es r--� ( , t r..�.• :Additional information and comments that may not be evident from information already -on this form: References (include phone numbers): L—° 1e �, Ea I understand this application does not bind me to accept an appointment should it be offered, nor does it guarantee an appointment to a Board/Commission. If selected, 1 will be available to attend appropriate training sessions. This application will remain valid and on file for one calendar year from date abov Signature OB1032010 RETURN TO MAYOR'S OFFICE, 715 MULBERRY St, WATERLOO, IA 50703 FAX 2914286; PHONE 2914301. CITY OF WATERLOO Boards and Commissions & Council Communication Boards & Commissions & Council Communication Meeting: Oct. 3, 2011 Prepared: Sept. 27, 2011 Dept Head Signature: CC Number of Attachments: 1 SUBJECT: Appointment to Board of Electrical Examiners & Appeals Submitted by: Craig Clark Building Official Recommended Committee Action: Approve re -appointment of Derrick G. Carter to a three-year term on the Board of Electrical Examiners & Appeals commencing November 1, 2011 and expiring November 1, 2014 Summary Statement: Derrick provided an application for the Board of Electrical Examiners & Appeals on Sept. 26, 2011. Expenditure Required: N/A Source of Funds: N/A Policy Issue: N/A Alternative: N/A Background Information: Derrick lives in Waterloo and owns and operates Art Carter & Son Electric in Waterloo. He has been an electrical contractor for 14 years in the Waterloo area. He has an Associate Degree in Applied Science in the Industrial Electrician field and has experience in both residential and light commercial work. This would be Derrick's 4th term on the electrical board. CITY OF WATERLOO, IOWA Rt int tri It tit BOARDS & COMMISSIONS APPLICATION - Date: qt it- Ao(/ I, .>Pir v c_k ., (mak- fr . , request to be appointed to (state preference): (Name) il .1/0afrArivoSoaad of rlie-k1ca4Xa;,vel. zw is it Home Phone:( q) .�.3a'1 Pei Cell PhoneL3i9) 2.30- 9j e (, Work Phone: S`cteh . ti 5 WI plve v Home Address_ 72 5` A s 5* . Zipcode 3"a7e 3 Employer ,41~t N.cci-{'trit Caki flee-46'rC- Title Eke-IC/ca. /1 0: 494V-Ince_-4,rr Employer Address MT 5"i Zipcode ,50,a3 How long have you resided in Waterloo? ¥f years // List current membership in organizations and offices held: /%O,ve_ et . `)45. -E-t sfi I ammyailable:for.rneetings: 0 A.M. 0 P.M. 0 Noon Evenings i •-am available to serve on a Board/commission the entire year: 0 Yes 0 No (check below) ❑ Spring;..._, _D.Summer 0 Fall 0 Winter VAII Seasons �icBriefly.bxplainy�our q ua/lificationAs for appointment to }a designated Board/Commission:� I kelut" 4W A5sacla'f-e. //l% Xt /ltd Scitt t&.defkee //' j4' rwhis crit;./ Ekcirs ,;& Y1e`/d Iron kort te-c54-10.a1L'6udiG4-,lTA; 51 tke, 1913 , f hAae MMdott6( Additional information and comments that may not be' evident from information aGeady-on this form:- £st.ve- bee,U it to !:fair/Lad ifredirnfir Ve4kg tw' References ( O�include phone numbers) ctce. /n e ✓ D/el& " D (7 tUS ?W- 4 Y7 P.t/» F 4.A/enJliEi: ... a kohP Ave, nit edi/Ut%QENt" efec e 161- Jcf& iOolff. &1f J. 35 3 y I understand this application does not bind me to accept an appointment should it be offered, nor does it guarantee an appointment to a Board/Commission. If selected, I will be available to attend appropriate training Sessions. This application will remain valid and on file - one calendar year from date above. A 03/03201D Signature RETURN TO MAYOR'S OFFICE, 715 MULBERRY ST., WATERLOO, IA 50703 FAX 291-4286; PHONE 2914301. CITY OF WATERLOO Boards and Commissions & Council Communication Boards & Commissions & Council Communication Meeting: Oct. 3, 2011 Prepared: Sept. 27, 2011 Dept Head Signature: CC Number of Attachments: 1 SUBJECT: Appointment to Board of Electrical Examiners & Appeals Submitted by: Craig Clark Building Official Recommended Committee Action: Approve re -appointment of John Guy to a three-year term on the Board of Electrical Examiners & Appeals commencing November 1, 2011 and expiring November 1, 2014 Summary Statement: John provided an application for the Board of Electrical Examiners & Appeals on Sept. 23, 2011. Expenditure Required: N/A Source of Funds: N/A Policy Issue: N/A Alternative: N/A Background Information: John lives in Cedar Falls and is the Distribution Engineering Supervisor at MidAmerican Engergy in Waterloo. He has a Bachelor of Science degree in Electrical Engineering, a Master degree in Business Administration and has had five years of experience in Distribution Design/Maintenance. This would be John's second term on the electrical board. Date: 0112-0// CITY OF WATERLOO, IOWA BOARDS & COMMISSIONS APPLICATION t OCEIVED SEP 22 2011 , request to be appointed to (state preference): '' /! t}iJame) r- 1.'khniu..o Ow/a-0 of Eifc g_te4 L Ex'+•+s✓e42,5 40 0 ,9-ttt -1-S Home Phone: - Cell Phone:011.2J6--©$aG Work Phone: NI. 29/-4/7'AZ Home Address 2.0,5 aeb Ccsn— Ft ws. Zipcode SAB /3 Employer /143:04 .44-7_.c...-)___ 6,, ere- " Title Peen ix -4,2,-'t¢AP-'Gi r. Employer Address P;4(2i. aas r(✓ Fav 4ez_i_oa; 1/? Zipcode Lie 7e3 : How long have you resided in Waterloo? ,g3( years List current membershipin organizations and offices held: n8h A.._ OF _ r� E b VJ ©F •. E11rTfl0�t. <sTd9 t'€ts 0 - 2. J.,arn;available;for,meetings: 1 A.M. O P.M. $ Noon 9 Evenings I ;amcavailable to -serve on.a Board/commission the entire year: RI Yes 0 No (check below) -• c 0 Sprang iz...,-:O.Summer., 0 Fall 0 Winter H All Seasons i;-Briefly..explain'_yo.ur_qualifications for appointment to a designated Board/Commission: • dfbUtc.e2._ • `D f1 Sohn—Ch &pc.rit rri}C- • n'a'niE25 b!G . gasfi-q..95 �{��1."-33^�-�S1x4-P'.£d✓ • (S Yeas .. 2 rrnsTar) Pa,✓/nt.4•rWctE e rtexi-cf - Additionatinformation and,comments that may not be evident from information already -on this form: • References (include phone numbers): gin271.::3m-rocs.- CP r,ers /r%Y.-AGrtri_ 3r9- .24/. 4(7rp_S- SKR✓4. F .�.E.ti - f1✓GZ✓ ilj �%a-m;FR-- 309. 713. 36cS^% I understand this:application does,npt:bind me to accept an appointment should it be offered, nor does it guarantee, an appointment to a Board/commission. If selected, I will be available to attend appropriate training-sessions.This -application will remain valid and on file for one calendar year from date above. OB/oarzam RETURN TO MAYOR'S OFFICE, 715 MULBERRY ST., WATERLOO, IA 50703 FAX 291-4286;. PHONE 2914301. Som CITY OF WATERLOO Boards and Commissions & Council Communication Boards & Commissions & Council Communication Meeting: Oct. 3, 2011 Prepared: Sept. 27, 2011 Dept Head Signature: CC Number of Attachments: 1 SUBJECT: Appointment to Board of Electrical Examiners & Appeals Submitted by: Craig Clark Building Official Recommended Committee Action: Approve re -appointment of Gary Siebel to a three-year term on the Board of Electrical Examiners & Appeals commencing November 1, 2011 and expiring November 1, 2014 Summary Statement: Gary provided an application for the Board of Electrical Examiners & Appeals on Sept. 8, 2011. Expenditure Required: N/A Source of Funds: N/A Policy Issue: N/A Alternative: N/A Background Information: Gary lives in Waterloo and owns and operates Sieben Electric, Inc. in Cedar Falls. He's been in the electrical trade since 1972 and has been an electrical contractor since 1984. This will be his third term on the electrical board. CITY OF WATERLOO, IOWA BOARDS.& COMMISSIONS APPLICATION RECEIVED SEP 0 82011 Date: - 7- /•,% Lam: AR :y S 0E/3e-id . / (Name) 1. ELECTR ACNU 2. , request to be appointed to (state preference): Home Phone: a.3 q O5 Cell Phone: c 3G CO St Work Phone: Home AddresscDOCQ-• 1` COAC14.Vhn,moi RIDE- LLS 14_6L Zipcode 56`7[71 Employer J t LL e-rR tL n1C-__ Title Th tom; hi ER Employer Addresss§. j. i .1 Q i C Pte) Zipcode 5 6 How long have you resided in Waterloo? 5t years List current membership in organizations and offices held: 1 am>available:for.meetings: KA.M. AP.M. ,C7 .Noon SEvenings I:amavailable to serve on a Board/Commission the entire year KYes 0 No (check below) ❑ Spring;..., _[7.Summer ❑ Fall ❑ Winter ❑All Seasons ; i6riefly.explain your gt.talifications.for appointment to a designated Board/Commission: -SEEr.S "7NE LLeC_i iC,F\L, 2tapE pini t= )97a Additional information and comments that may not be evident from information afeedy-on this form: References (include phone numbers):.P.\ )til i X.b&cif , , Sgt-.,H'd 0 JEF7i / G szs i1 J "0,2_ - 9 431 I understand this application does not bind me to accept an appointment should it be offered, nor does it guarantee an appointment to a Board/Commission. If selected, I will be available to attend appropriate training 'sessions. This application will remain valid and on file for one calendar year from date above. �., ��.�: inti Signaturd oeroa¢oio RETURN TO MAYOR'S OFFICE, 715 MULBERRY ST., WATERLOO, IA 50703 FAX 291-4286;. PHONE 291-4301. HUMAN. RESOURCES COMMITTEE l ITTT'EE 4:55 p.m. Monday, October 3, 2011 City Council Chambers 715 Mulberry Street Waterloo, Iowa 50703 Roll Call Ron Welper, Chairperson Quentin Hart Carolyn Cole Approval of Agenda 1. Request from Traffic Operations Superintendent to make an appointment to Maintenance Electrician from a current Civil Service List. Adjournment Suzy Schares City Clerk CITY OF WATERLOO Council Communication City Council Meeting: October 3, 2011 Prepared: September 30, 2011 Dept. Head Signature: S.G. # of Attachments: SUBJECT: Approval to appoint a Maintenance Electrician from the current certified list Submitted by: Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Approve Appointment Summary Statement The Human Resource Committee granted approval for this position to be filled on July 28, 2011. Civil Service Commission approved the Maintenance Electrician list on December 17, 2010. Expenditure Required $40,025.60 (Fiscal Year 2012) Source of Funds Road Use Tax Policy Issue Alternative Background Information: This position will be vacant due to a promotion pending within the department. 1. 3. 4. Roll Call: Members: FINANCE COMMITTEE October 3, 2011 5:00 p.m. Council Chambers Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of September 26, 2011 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Jeff Siebel, Building Maintenance Fall Plumbing & HVAC Conference Waterloo, Iowa October 10-11, 2011 $476.00 Captain Pillack 8th Annual Governor's Homeland Security Conference Des Moines, Iowa November 1-2, 2011 $335.08 Tim Moyer, Electrical Inspector; Dan Youngblood, Combination Inspector 2011 Fall IAEI Educational & Business Meeting Altoona, Iowa October 13-14, 2011 $340.00 Abraham L. Funchess, Executive Director National Fair Housing Training Academy – Investigation Training Washington, D.C. October 2-8, 2011 $3,805.00 5. Approval of Contract with Allen Occupational Health for audiometric testing & respirator physicals in the amount of $3,600.00—Submitted by Cheryl Huddleston, Human Resources Manager. 6. Pre Authorizations to Expend over $1,000.00 Dept. AmountEst. Expenditure Airport $7,835.00 Purchase of FAA approved paint & glass beads to paint runway 12-30 Fire Rescue $2,277.34 + $50.83 Purchase range control device for Engine 305 Leisure Services $50.00 Purchase bananas for participants in the Missouri Valley League senior tennis tournament Leisure Services $21,940.32 Pay for supplying and planting 96 trees at Cedar River Sports Complex and Tibbits Park Leisure Services $2,600.00 Pay to fabricate nine (9) carts for Riverfront Stadium Police $2,020.00 + $12.00 Purchase one (1) MPH BEE III moving radar system with automatic same direction technology Police $49,500.00 Purchase twelve (12) Panasonic Toughbook laptop computers along with twelve (12) Gamber docking stations for police patrol vehicles Police $2,860.00 Purchase light bar, siren and supplemental emergency lighting equipment for police utility vehicle Police $7,335.00 Purchase 35 Glock generation 4 semi-automatic 40 Caliber pistols with trade-in of 35 used generation 3 Glock semi-automatic pistols Street $24,060.00 Purchase two (2) replacement V Box Spreaders for snow control trucks BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE September 26, 2011 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schrnitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of September 19, 2011, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept Amount +Est. S/H Expenditure Bldg Maintenance $5,695.88 Sprinkler inspection and repair for Waterloo Center for the Arts Bldg Maintenance $7,520.25 Concrete work & storm sewer repair at Young Arena Central Garage $1,312.50 LED Arrow Bar and Safety Strobe Lights Cultural and Arts $5,287.00 Woodfold counter rolling counter shutter for west wing office Fire Department $3,469.00 + $100.00 2 -position David Clark Wireless Communication System Leisure Services $15,474.00 Install drop slide to replace high board at Byrnes Park Swimming Pool Leisure Services $3,095.00 + $200.00 AccuSpread Model GT salt spreader Police $2,197.00 Hewlett-Packard E2910 48G rack mountable Ethernet switch Police $6,348.35 + $80.85 Adding $505 for additional seat sensor. Original purchase was approved on 8/15/11. Safety Committee Not to exceed $1000.00 Annual employee safety/wellness fair expenses Traffic Operations $1,360.00 + $50.00 I-RZ-4 Advanced WDR Camera Traffic Operations $4,321.59 Galvanized traffic pole with 34 -ft mast arm, including hand hole and anchor bolts Traffic Operations $3,320.00 1— M-50 Controller Traffic Operations $7,500.00 M-52 Eagle controller, TS -2 power pack, EDI -MMU -16, Load Switches, Push Buttons, etc. Traffic Operations $1,253.50 230 —18 inch orange cones with bases Waste Management $6,756.75 Control Boxes Ms. Cole clarified that the camera is not a speed or red-light camera. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that garbage refund in the amount of $63.00 for Gail Gavlock of 407 Belmont Avenue—Submitted by Suzy Schares, City Clerk, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that Recommendation to accept bid from Pioneer Graphics of Waterloo, Iowa in the amount of $2,546.00 for Fall 2011 Storm Water Education Brochure— Finance Committee September 26, 2011 Page 2 Submitted by Wayne Castle, PLS, EI, Associate Engineer, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Schedule AP642, dated September 26, 2011, pp. 1-67, in the amount of $3,933,064.14, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:06 p.m. Ayes: Three. Motion carried, Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 4/0 a (e5,7-6-62 FY.2.41/2 BUDGETED !AUC.. Oo EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original- Clerk/Finance 4(74Oo 2' i,23 )/ Cop - Department NAME(S) AND POSITION(S): Jeff Siebel — Building Maintenance DATE: October 10, 2011 NAME OF CLASS / MEETING: Fall Plumbing & HVAC Conference DESTINATION Waterloo, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: October 10, 2011 PURPOSE OF TRAVELITRAINING Certification for CEU RETURN DATE: October 11, 2011 DATE(S) OF MEETING: October 10 & 11 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 476.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 476.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-22-6860-9315 /.3 W., X GRANT REIMBURSABLE YES X YES NO REQUIRED CERTIFICATION NO TOTAL: $ 476.00 PER PERSON 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF')NATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR (L1-20, - 7 / DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF LINE ITEM USED //cgtj FY ;404 -BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE 72,1c.-2 Original - Clerk/Finance Copy - ONLY 66/./6 - /v R. (8 u' S. ziT Department NAME(S) AND POSITION(S): Tim Pillack - Captain DATE: November 1-2, 2011 NAME OF CLASS / MEETING: 8th Annual Governor's Homeland Security Conference DESTINATION: Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: November 1, 2011 RETURN DATE: November 2, 2011 DATE(S) OF MEETING: November 1-2, 2011 PURPOSE OF TRAVEL: Attend the 8t' Annual Governor's Homeland Security Conference. Course Description: Pre -Post Disaster Planning, Economic Espionage: The Insider Threat, Whole Community Emergency Management, Changes in Service Deliverables, Inclusive Emergency Planning: Including Individuals with Access and Functional Needs The Homeland Security Conference has been approved through the Iowa Department of Homeland Security and the 2009 Homeland Security Grant will reimburse funding. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $150.08 LODGING $60.00 MEALS $125.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 335.08 TAXI PARKING AIRFARE MISC/TOLLS 010 11 1150 LEIN BUDGET LINE ITEM: 11GRTLEN6 X GRANT REIMBURSABLE YES NO REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR 6) - --fl DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 6U BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY ()/0 .;i:t Otho /354: 'I000L)D ( 415077) jLFO-0J 6;3 (kr. 3n 72. ' 9419- aoi/ Copy- be•artnent NAME(S) AND POSITION(S): Tim Moyer, Electrical Inspector Dan Youngblood, Combination Inspector DATE: 9/29/11 NAME OF CLASS / MEETING: 2011 Fall IAEI Educational & Business Meeting DESTINATION Altoona, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: October 13, 2011 RETURN DATE: October 14, 2011 DATE(S) OF MEETING: October 13 & 14, 2011 PURPOSE OF TRAVEL/TRAINING International Association of Electrical Inspectors Meeting WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES X COST $ NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 340.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 340.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-22-5100-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 170.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY.AND BENEFICIAL TO THE CITY O15 WATERLOO 'DEPARTMENT HEAD DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE TRAVEL REQUEST CITY OF WATERLOO AI/1&406D FINANCE DEPT. STAFF ONLY LINE ITEM USED 7/) R57C (3(-/(P FY ;24 BUDGETED 58'0/100 EXPENDED YTD 2/ ,g3 1'.% THIS REQUEST 420 5 de) LEFT AFTER THIS REQUEST 6(, �tY DATE '912,-» 7,;z?-''/ / Or • final - Clerk/Finance 'Copy - Department NAME(S) AND POSITION(S): Abraham L. Funchess, Executive Director DATE: October 2, 2011– October 8, 2011 NAME OF CLASS / MEETING: National Fair Housing Training Academy – Investigation Training DESTINATION: Washington, D.C. DEPARTURE POINT IF NOT WATERLOO: Water/oo or Ce DEPARTURE DATE: October 2, 2011 RETURN DATE: October 8, 2011 DATE(S) OF MEETING: October 3, 2011– October 7, 2011 PURPOSE OF TRAVELITRAINING: Week One Investigation Training at the National Fair Housing Training Academy. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: _ X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo ESTIMATE OF COST: 1891.50 LODGING 50.00 285.70 MEALS REGISTRATION 1577.80 MILEAGE/FUEL TOTAL FOR ALL: $ 3805.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-27-2510-1346 X GRANT REIMBURSABLE YES NO REQUIRED CERTIFICATION YES NO TOTAL: $ 3805.00 PER PERSON 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS ARY AND BENEFICIAL TO THE CITY .j RLOO • 4,-' 1/ I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 CITY OF WA I ERLOO Committee Communication Finance Committee Meeting: October 3, 2011 Prepared: September 28, 2011 Dept. Head Signature: # of Attachments: NA SUBJECT: Approval to Contract with Allen Occupational Health for audiometric testing & respirator physicals Submitted by: Cheryl Huddleston, Human Resources Manager Recommended City Council Action: Approval Expenditure Required Approximately $3600 total Source of Funds Each dept pays costs for their employees - it is in their operating budgets Alternative Allen is the only local provider of on-site testing. Otherwise, each employee would have to leave work to go to Allen or another health care provider to have the testing done. Also, Allen has all the records going back many years and transfer of the records would be costly. Background Information: We are requesting approval to contract with Allen Hospital Occupational Health Services to conduct on-site audiometric tests on approximately 150 employees in the Street, Waste Management, Garage, Airport, Leisure Services, Traffic, Maintenance and Engineering Departments and respirator physicals on approximately 10 employees in the Leisure . Services Department. The cost is $20.00 per employee for the hearing test and a $15.00455.00 charge per employee for the respirator physical (level of testing varies based on age, health history and whether the employee smokes). There is also a $60.00 trip charge. Allen provides work site testing, multiple testing capabilities, completion within the established time frame and testing within shift schedules to avoid overtime costs as much as possible. Allen maintains previous years' results for comparison purposes. The audiometric tests will satisfy OSHA 1910.95 requiring yearly monitoring for employees exposed to noise in excess of 85 decibels and to loud impulse noises such as sirens and fire fighting equipment. The respirator physicals will satisfy 29 CFR 1910.134 requiring testing for employees who wear a respirator. City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 7,835.00 plus est. shipping costs of $ to pay for or purchase FAA -approved paint & glass beads to paint runway 12-30. This purchase or expenditure is being made because: runway markings are worn off and new paint is needed to provide a safe operating enviornment. Vendor selected for this purchase: Sherwin-Williams Xl Bids or written quotes were taken on this purchase, as follows: Sherwin-Williams $7,835 Diamond Vogel - unable to provide paint within 7 days these were only local suppliers possibly able to provide 600 gallons in a short time Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund I ' Road Use Tax n Sewer Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010 29 7700 1371 (Fund - Department - Activity -Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, gnature Dept. gnee K:\shared goodies\forms\Runway Paint 09.23.11 (Mar 2010) Sanitation (Project Code) $ 85,000.00 $ 67,534.89 1"/ (Sigriature Finance Dept. Review) Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Rescue $ 2,277.34 plus est. shipping costs of $ 50.83 Range control device for Engine 305. Department to expend to pay for or puchase This purchase or expenditure is being made because: Engine 305 is out of service as a result of the failure of this device. The range controller is essential to the operation of the transmission. x Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: We found one supplier with the part in stock and they gave us a reduced price for the part. Prior Committee Actions (Dates): This expenditure is to be coded to the following budget line -item: 010-12-1400-1569 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is users\shared goodies\forms\[File] (April 2003) $ 60,000.00 $ 43, 999.47 PCM / Y2yji .11(4).tiM&2 i' Z' Wil/ Date (Sighature Finance Dept. Review) Date City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 50.00 plus est. shipping costs of $ to pay for or purchase bananas for the participants in the Missiouri Valley Leage senior tennis tournament. This purchase or expenditure is being made because: required by the USTA for hosting the MVLC senior tennis tournament. Vendor selected for this purchase: Hy -Vee X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: We have an account with Hy -Vee. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation Bonds Federal/other grants x Other (specify) restricted tennis funds This expenditure is to be coded to the following budget line -item: 010-37-4105-1567 37RST-MVLC (Fund - Depai tmentt - Activity - Account Number) (Project Code) -G(Lt �Jlu`c vb �LCt c T/ 8�i /f% in which the budgeted amount is and the current available balance is Res ubmitted (Signature Dept. or Designee) K:\shared goodies\forms\Food preauth (Mar 2010) Date $377-6-2:98 oCJ $ 37762T00 (�'f� �) -62witd&— /a/Ltit y4 (Srignature Finance Dept. Review) Date City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 21,940.32 plus est. shipping costs of $ to pay for or purchase Supplying and planting 96 trees at Cedar River Sports Complex and Tibbits Park This purchase or expenditure is being made because: Aesthetic and shade benefits for ball park users, species diversity and subsequent long- term forest stability, & replacing declining ash trees that are threatened by EAB. Vendor selected for this purchase: Jordans Nursery X Bids or written quotes were taken on this purchase, as follows: Jordans Nursery - $21,940.32 Matthias Landscaping - $22,602 Meyers Nursery - $33,288 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation Bonds X Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4105-1536 010-37-4105-1536 $1,880.08 37RST-M1DA (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted (Project Code) $ 20,00 -0-.24-5;00-0 3767 719 $ 2-0706624-5;060 23 7 s (7:2z -{l 71/14uau,LLc. lx_)). Prt/./L 9'23 (Signature lie2CHead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Fall 2011 Tree Planting Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services $ 2,600.00 plus est. shipping costs of $ Fabricate nine (9) carts fon Riverfront Stadium, labor and materials. Department to expend to pay for or purchase This purchase or expenditure is being made because: fire inspections found that CO2 tanks had to be secured to coolers for safety concerns. Vendor selected for this purchase: L.J.'s Welding xJ Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: This was needed right away. L.J.'s Welding could get right on it. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: xl General Fund Bonds Road Use Tax Federal/other grants Sewer Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 410-37-4400-2170 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, 37STA-0001 (Project Code) 200,000.00 17- 38,240.00 / 38,240.00 ✓ �f l� `?'z/la.r,12.( c) ---;?3•9‘) I / ure Deist. kt'ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies Worms \Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 2,020.00 plus est. shipping costs of $ 12.00 to pay for or purchase one MPH BEE III moving radar system with automatic same direction technology This purchase or expenditure is being made because: this purchase will replace an older police radar unit that is no longer functioning and is not repairable. Vendor selected for this purchase: MPH Industries, Inc. x Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: This radar unit is vendor specific to MPH Industries, Inc. The police department has these same units in the patrol vehicles and is what the officers are trained to operate for speed enforcement. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax n Sewer n Sanitation Bonds Federal/other grants n Other (specify) x This expenditure is to be coded to the following budget line -item: 410-11-1100-2120 Police Radar Units & Led Lightbars (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) j $ ;.COU u $ CO it, 092/ ( y -2f-kk l.'/,{ ; /J//i/(74/ /A c 2-,21)( (Sighature Finance Dept. Review) Date (Sign.' ure Dept. Head or Designee) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 49,500.00 plus est. shipping costs of $ 0.00 to pay for or purchase twelve (12) Panasonic Toughbook laptop computers along with twelve (12) Gamber docking stations for police patrol vehicles. This purchase or expenditure is being made because: this purchase will replace aging and worn out laptop computers that are utilized by the patrol officer to access data, receive dispatch information on a twenty-four hour basis. Vendor selected for this purchase: CDW-G Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: These Panasonic computers are on the State of Iowa bid. Bid contract #B27172. This is the price quoted. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Bonds Road Use Tax Sewer Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 409-11-1100-2106 / 410-11-1100-2106 Police Info System (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Re(spectfully sub 'tted, l %l 6)72.1 /( � /tit . 7,r/,6E11/2vt_ (Sign re Dept. Head or Designee) Date (Sign'ature Finance Dept. Review) Date Sanitation (Project Code) K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 2,860.00 plus est. shipping costs of $ 0.00 to pay for or purchase light bar, siren and supplemental emergency lighting equipment for police utility vehicle. This purchase or expenditure is being made because: to provide emergency lighting and siren to the police utility vehicle that will be utilized on police patrols. Vendor selected for this purchase: RC Systems x Bids or written quotes were taken on this purchase, as follows: RC Systems $2860.12 Electronic Engineering $3308.95 RACOM $3503.90 1-1 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Sewer [1 Sanitation Federal/other grants pi Other (specify) This expenditure is to be coded to the following budget line -item: 010-1100-1150-1512 11TRI WPDF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respecffully submitted, Mo- '3'+ $ (/7e 53 5 3 (0,&J 4" $ 67705-3 Si . (Signature ept. Head or Designee) Date (Sigrtiature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 7,335.00 plus est. shipping costs of $ 0.00 to pay for or purchase thirty-five Glock generation four semi-automatic 40 Caliber pistols with trade-in of thirty-three used generation 3 Glock semi-automatic pistols. This purchase or expenditure is being made because: This is a scheduled replacement of aging duty weapons. Approved by council 03/07/11. This amount amended due to two less trade in weapons, increasing cost by $530.00. Vendor selected for this purchase: Jacks Uniform & Equipment x Bids or written quotes were taken on this purchase, as follows: Jacks Uniform & Equipment - $16080.00 minus trade $8745.00 = total $7335.00 Keeprs - $16080.00 minus trade $8463.00 = total 7617.00 Glock, Inc. - $16255.00 minus trade $7821.16 = total $8433.84 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Mar 7, 2011 in amount of $6805.00 Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Road Use Tax Sewer Sanitation Bonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 410-11-1100-2128 Police Guns/Body Armor (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) Respectfully submitted, X a— 1 i k nT ()a Z-6 I atpju%/e: 14J.,0_4iwz (Signatuhe Dept. Head or Designee) Date (Signature Finance Dept. Review) KAshared goodies\forms\Expenditure Pre-Authodzation (Mar 2010) G -Al // Date City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street $ 24,060.00 plus est. shipping costs of $ 0.00 Replacement V Box Spreader (2) for Snow Control Trucks Department to expend to pay for or purchase This purchase or expenditure is being made because: Existing spreader units corroded beyond repair Vendor selected for this purchase: Tri-State Truck Equipment X Bids or written quotes were taken on this purchase, as follows: Tri-State Truck Equipment - $12,030 Ea = $24,060 Henderson Truck Equipment - $12,169 Ea = $24,338 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax ri Sewer Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 411-19-7100-2117 (Fund - Department - Activity - Account Number) Sanitation (Project Code) in which the budgeted amount is $ 398,000.00 (/ .�-2.70 $ 6o353.70' and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) 9- fl -et 192z44/A (LE -e &?6.4)<7- Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Street Dept - 55 Gal - Orange Tuff 90 solvent - road oiler.xls (Mar 2010) CITY OF WATERLOO Boards and Commissions & Council Communication Boards & Commissions & Council Communication Meeting: Oct. 3, 2011 Prepared: Sept. 27, 2011 Dept Head Signature: CC Number of Attachments: 1 SUBJECT: Appointment to the General Contractors Board of Licensing, Examiners and Appeals Submitted by: Craig Clark Building Official Recommended Committee Action: Approve appointment of Stacy Donlea to a three-year term on the General Contractors Board of Licensing, Examiners and Appeals which commenced June 30, 2011 and expires June 30, 2014 Summary Statement: Stacy provided an application for the General Contractors Board of Licensing, Examiners and Appeals on August 2, 2011. Expenditure Required: N/A Source of Funds: N/A Policy Issue: N/A Alternative: N/A Background Information: Stacy lives in Jesup and is the Vice President of Design at Waterloo Lumber Company. She has been exposed to construction all her life as a result of being the third generation of a building industry family. She has worked in the industry for twenty-one years; seventeen of those years as a draftsperson at the Waterloo Lumber Company. This will be Stacy's first term on the general contractor's board. 5-kcy ,s r- p-ICcei � NCO / Crr&OVlCC.l(, wkose -4-eyvn aYpherk dikrtc 30, 020r�_ CITY OF WATERLOO Boards and Commissions & Council Communication Boards & Commissions & Council Communication Meeting: Oct. 3, 2011 Prepared: Sept. 27, 2011 Dept Head Signature: CC Number of Attachments: 1 SUBJECT: Appointment to the General Contractors Board of Licensing, Examiners and Appeals Submitted by: Craig Clark Building Official Recommended Committee Action: Approve re -appointment of Craig Schwerdtfeger to a three-year term on the General Contractors Board of Licensing, Examiners and Appeals which commenced June 30, 2011 and expires June 30, 2014 Summary Statement: Craig provided an application for the General Contractors Board of Licensing, Examiners and Appeals on Sept. 7, 2011. Expenditure Required: N/A Source of Funds: N/A Policy Issue: N/A Alternative: N/A Background Information: Craig lives in Cedar Falls and is the Principal / Owner of Struxture Architects in Waterloo. He is a member of the Cedar Falls Lion's Club and serves on the Cedar Falls Board of Adjustment. He is a registered architect and has over forty years of experience in this field. He served several years on the Waterloo ADA Compliance Commission. This will be Craig's third term on the General Contractor's Board. CITY OF WATERLOO Boards and Commissions & Council Communication Boards & Commissions & Council Communication Meeting: Oct. 3, 2011 Prepared: Sept. 27, 2011 Dept Head Signature: CC Number of Attachments: 1 SUBJECT: Appointment to Board of Electrical Examiners & Appeals Submitted by: Craig Clark Building Official Recommended Committee Action: Approve re -appointment of Derrick G. Carter to a three-year term on the Board of Electrical Examiners & Appeals commencing November 1, 2011 and expiring November 1, 2014 Summary Statement: Derrick provided an application for the Board of Electrical Examiners & Appeals on Sept. 26, 2011. Expenditure Required: N/A Source of Funds: N/A Policy Issue: N/A Alternative: N/A Background Information: Derrick lives in Waterloo and owns and operates Art Carter & Son Electric in Waterloo. He has been an electrical contractor for 14 years in the Waterloo area. He has an Associate Degree in Applied Science in the Industrial Electrician field and has experience in both residential and light commercial work. This would be Derrick's 4th term on the electrical board. CITY OF WATERLOO Boards and Commissions & Council Communication Boards & Commissions & Council Communication Meeting: Oct. 3, 2011 Prepared: Sept. 27, 2011 Dept Head Signature: CC Number of Attachments: 1 SUBJECT: Appointment to Board of Electrical Examiners & Appeals Submitted by: Craig Clark Building Official Recommended Committee Action: Approve re -appointment of John Guy to a three-year term on the Board of Electrical Examiners & Appeals commencing November 1, 2011 and expiring November 1, 2014 Summary Statement: John provided an application for the Board of Electrical Examiners & Appeals on Sept. 23, 2011. Expenditure Required: N/A Source of Funds: N/A Policy Issue: N/A Alternative: N/A Background Information: John lives in Cedar Falls and is the Distribution Engineering Supervisor at MidAmerican Engergy in Waterloo. He has a Bachelor of Science degree in Electrical Engineering, a Master degree in Business Administration and has had five years of experience in Distribution Design/Maintenance. This would be John's second term on the electrical board. CITY OF WATERLOO Boards and Commissions & Council Communication Boards & Commissions & Council Communication Meeting: Oct. 3, 2011 Prepared: Sept. 27, 2011 Dept Head Signature: CC Number of Attachments: 1 SUBJECT: Appointment to Board of Electrical Examiners & Appeals Submitted by: Craig Clark Building Official Recommended Committee Action: Approve re -appointment of Gary Siebel to a three-year term on the Board of Electrical Examiners & Appeals commencing November 1, 2011 and expiring November 1, 2014 Summary Statement: Gary provided an application for the Board of Electrical Examiners & Appeals on Sept. 8, 2011. Expenditure Required: N/A Source of Funds: N/A Policy Issue: N/A Alternative: N/A Background Information: Gary lives in Waterloo and owns and operates Sieben Electric, Inc. in Cedar Falls. He's been in the electrical trade since 1972 and has been an electrical contractor since 1984. This will be his third term on the electrical board. MINUTES WATERLOO LEISURE SERVICES COMMISSION TUESDAY, AUGUST 9, 2011 LEISURE SERVICES OFFICE 1101 CAMPBELL AVENUE Chairman Kevin Evans called the meeting to order at 7:30 AM. Present: Michael Allen, Sheryl Annette, Kevin Evans, Robert Frost, Julie Koch-Hoth, Aundra Meeks and Sharon Samec. Staff present: Paul Huting, Bill Bachman, James Bolger, Todd Derifield, Chris Dolan and Mark Gallagher. Also present: Harold Getty -City Council Liaison, Tina Hinz -Courier and Gayle Quirk and Ann Olsson of the City of Waterloo Historic Preservation Commission. Evans called for approval of the agenda. Motion by Samec, seconded by Koch-Hoth to approve the agenda. Ayes: All. Nays: None. Evans called for approval of the 6/14/11 meeting minutes. Motion by Frost, seconded by Annette to approve the minutes. Ayes: All. Nays: None, Evans called for approval of the bills. Amend 6/27/2011 A.Y. McDonald Supply bill for repair drinking fountain Lafayette under Golf. Move to Park budget. Motion by Frost, seconded by Annette to approve the bills as amended. Ayes: All. Nays: None. REQUEST FOR NAMING GOLF FACILITY — A letter was received requesting the Gates Park driving range be renamed as the "Skip Holton Training Center". Motion by Annette, seconded by Koch-Hoth, to deny this request and that the Leisure Services staff write a letter to Suzann Holton. Also, any future naming requests will be reviewed on a case-by-case basis. Ayes: All. Nays: None. PLANS TO NOMINATE 2 DOWNTOWN PARKS FOR LOCAL HISTORIC LANDMARK STATUS — Motion by Annette, seconded by Allen to make Washington Park and Lincoln Park part of the Local Historical Preservation Landmark. Ayes: Allen, Annette, Koch-Hoth. Nays: Evans, Frost, Meeks, Samec. Motion failed. The next regular Leisure Services Commission Meeting is scheduled for September 13, 2011. Motion by Samec, seconded by Frost to adjourn. Meeting adjourned at 8:22 AM. Signed this 13th day of September 2011. V\ It )nmutici Sharon Samec;Secretary Mayor JOHN ROOFF RECEIVED SEP 2 9 2011 CITY OF INATE'LOO2 IOWA City Hall • (15 Mulberry Street 50703 • (319) 291- 4303 To: City Council Members Re: Notice of Severance Department . Waterloo Fire Rescue Classification Today's Date 9-26-11 Effective Dale 9-29-11 Employment Date 8-23-04 Medical Services Specialist This is to report that the employment of Debbie Knipp with the City of Waterloo has been severed by reason of: N i Resignation 0Termination SSN 0 Retirement ®Other In accordance with City Policy, it is requested to allow payment which consists of the following: Benefits �11otal Hours x Hourl 1?aatr� __r 2'ota1 Paa out Vacation Accrued 52 hrs w $18.96 985.92 Vacation Current 66.3 $18.96 -- • ,.: -x 1,257.05 Usable Sick Leave (2.5) �-^� � $18.96 ?.5%.^n (47.40) Frozen Sick Leave % Casual Pay Comp Th :e Pay Other Pay Comments: Total Payout I $2,1,95.57 Approved by Human Resources White - City Clerk Date I—a-1.'11 bejtY atej,---J Date Copies to: Yellow - Personnel WE'RE WORKING FOR YOU! M Equal Opportunity/Affirmative Action Employer Or/i Pink -Department 6i An Equal Opportunity/Affirmative Action Employer 0 N m D a 0 m 0. CO C0 N W 0 0) 0 ✓ r a;ea aolonul O 0 • W 2 O Cn O 0 W Z p aT co • O N m mcn co It • W 0 z 0 0 -n D 5 m caT D- 0 O CT 0 O O O J � J J 0 0 O 01O OO N N O o W * 0 * D 3 0 c 0 0 0 0 0 0 N 43 O 7 0 - v 3 0 B. o 0 0 0 0 m uognqulsla .TD D o m CO C� r 733 1.O3 '9Z Jagwa}das Voucher Prepared by Pauline C n a 3 0 CD '1l 0 _ c m 0•Z7 CD r 0 0 D c m .0 c m 0 -o 0 c N ti 3 0 0) 0 0 0) co N 0 0 co rn A (0 (0 En to CO a A 0 0 0 N N £06Z-00ES-L0-607 £06Z -0069 -L0 -60V ale❑ aoionui D m 0 0 1.03 '93 JegwaTdag Voucher Prepared by Pauline C m>G 0 z O -n 0 c 0 fi m 70 c 3:1 rt 0 0 0 O O N 0 n 4 m 3 o m 0' 0. 0 0 a CD 4* 0 -4m ✓ 1 -na)° al o o- O 0 a 0 (0 D 0 0 0 w 0 0 -� N An Equal Opportunity/Affirmative Action Employer O (U D 1, 0 (D 0 CO 0 (D 0 Z-81.0•1•960'01-1. to -5 v) 0 J J W COC(0P O J 01 0) CO -a O a;ea aolonul rt * o rt (D rt o Z $ 0 0 c 3 0 rt k sa;eloossV '8 aap (us mino000O* 0 00 N C g 2 g2 o -a. ' p co co $1 co cow a (D = 03 n, s O ) O C) .-' -a(D _acon �3 0 -N -a o N 0. m m F oro- 4* m (D CL Cl- c or- m r DwoCOm� (<D CD 0 CD m 5 0. 0. O= N 0)o N J 5 £01Z -00£9 -LO -60'v o o 0 o 0 0 w W co 0 0 0 LOLZ-00£9-LO-60P £01Z -0029 -LO -60v uognquasia .-yo CO 110Z 19Z Jagwa;das b3HOf1OA 1NEWAVd Voucher Prepared by Pauline C OO1HBIVM JO J.lIO 0 0 OCO w o 0 O --� N 1 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA CITY ATTORNEY"$ OFFICE 715 Mulberry 81 • Waterloo, IA 60703 • (319) 291-4327 Fax (319) 291-4671 JAMES E. WALSH, JR., City Attorney • DAVID R. ZELLHORNER, Assistant City Attorney October 3, 2011 Mayor Buck Clark and City Council City Hall Waterloo, IA 50703 Dear Mayor Clark and Council Members: I have examined the bonds filed with the City Clerk/Auditor's Office up to the close of business on September 29, 2011. Of the •! bonds submitted, were approved and rejected, as shown on the attached list. Very truly yours, defer ssistant City Attorney DRZ:lc CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR. YOU! An Equal Opportunity/Afflmiative Action Employer BONDS FOR COUNCIL APPROVAL OCTOBER 3, 2011 RIGHT OF WAY CONSTRUCTION BOND (EXPIRES 4/30/12) AMOUNT: $5,000.00 SUR6015935 REFIK KAJTAZOVIC WATERLOO, IA