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Home My WebLink AboutCouncil Packet - 10/10/2011LaoWe C, 131 ON THE CITY COUNCIL OF THE CITY OF WATERLOO, yi k2t��.. �tL6r3)IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. O1e`56tig (16) MONDAY, OCTOBER 10, 20116 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. S. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate depa, t„tent. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. You may speak one (1) time per item for a maximum of three (3) minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: James Quint, Information Services Manager. October 10, 2011 Agenda, as proposed or amended. Minutes of October 3, 2011, Regular Session, as proposed. Page 2 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Schedule AP642, a copy of which is on file in the office of the City Clerk. 2. Request of Waterloo Convention & Visitors Bureau & Trekman Racing to hold 5K and 10K races on Saturday, November 5, 2011 beginning at 9:00 a.m. traveling streets through the downtown and ending at Soldier's and Sailors Park. Submitted by Daniel J. Trelka, Director of Safety Services 3. Request of Splash of Color Breast Cancer Support Group for a variance to the Noise Ordinance to hold 1st Annual Fundraiser 3K Breast Cancer Walk on Saturday, October 22, 2011 to start at 7:30 a.m. traveling along East 4th Street beginning and ending at Sullivan Park, and will including a DJ and the use of a PA system, together with recommendation of approval of Director of Safety Services. 4. Request of Seeds of Hope for a variance to the Noise Ordinance to hold Rock the 6 Purple event on Saturday, October 15, 2011 at Lincoln Park from 12:00 p.m. to 6:00 p.m., to include a DJ and the use of a PA system, together with recommendation of approval of Director of Safety Services. C\.(b\ 5 0\%? Request of Brian Dorothy for a concrete driveway to be located at 907 Oregon Street, together with recommendation of approval of City Engineer. Submitted by Eric Thorson, P.E., City Engineer Request of Tom Dvorak for a concrete driveway to be located at 179 Lowder Road, together with recommendation of approval of City Engineer. Submitted by Eric Thorson, P.E., City Engineer October 10, 2011 Page 3 7. Request to certify the following assessments to properties for work performed by the Water Works, together with recommendation of approval of Board of Water Works Trustees: Address Amount to certify 517 Campbell Avenue $992. 16 321 East 1St Street $2, 600.00 609 Baltimore Street $975.00 2775 Logan Avenue $7,142.24 Submitted by Dennis C/ark, General Manager of Waterloo Water Works b. Motion to approve the following: 1. 2. 3. 4. Travel Requests Name & Title of Personnel Class/ Meeting Destination Date(s) Amount not to Exceed Jeff Siebel, Building Maintenance Fall Plumbing & HVAC Conference Waterloo, Iowa October 10-11, 2011 $476.00 Captain Pillack 8th Annual Governor's Homeland Security Conference Des Moines, Iowa November 1-2, 20.71 $335.08 Tim Moyer, Electrical Inspector; Dan Youngblood, Combination Inspector 2011 Fall IAEI Educational & Business Meeting Altoona, Iowa October 13-14, 2011 $340.00 Abraham L. Funchess, Executive Director National Fair Housing Training Academy - Investigation Training Washington, D.C. • October 2-8, 2011 $3, 805.00 Class C Liquor License Permit Application 5. BHC United, 910 W. 5th Street (Ownership Update) (Effective 9/ 13/ 11) (Includes Sunday Sales) Special Class C Beer/ Wine License Permit Application 6. Honey Garden Family Restaurant, 826 La Porte Road (Renewal) (Expires 9/ 14/ 12) (Includes Sunday Sales) October 10, 2011 Page 4 Outdoor Service Area Application 7. The Drunken Monkey, 307 W. 4th Street Vehicle For Hire Business License Application 8. R & MA Inc, 1120 Doreen Avenue Apt #2 Cigarette/ Tobacco Permit Application 9. Cosmic Concepts Ltd t/a Media Star Promotions, 257 Ansborough Avenue PUBLIC HEARINGS 2. Adoption of the City of Waterloo Zoning Ordinance, which updates and • replaces the existing City of Waterloo Zoning Ordinance No. 2479 adopted on February 3, 1969 and includes text and an official zoning map 1IIotion to receive, file, consider and pass for the first time an Ordinance adopting the City of Waterloo Zoning Ordinance, which updates and replaces the existing City of Waterloo Zoning Ordinance No. 2479 adopted on February 3, 1969 Motion suspending the rules. o consider and pass for the second and third time and adopt ordinance and allow renumbering of parts, sections, paragraphs, and lists of said ordinance as needed. Submitted by Aric Schroeder, City Planner 3. Request for Proposal for Asbestos Abatement Services Group 2 for the Hazard Mitigation Grant Program (HMGP) Property Acquisition Project Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close the hearing and receive and file oral and written ty,.4 -comments. esolution confirming approval of plans, specifications, form of contract, etc. 5Resolution ordering construction. Motion to receive and file and instruct City Clerk to open and read bids and refer to Community Planning & Development Director for review. Submitted by Aric Schroeder, City Planner RESOLUTIONS 4. / Resolution approving the purchase of 12 Panasonic Toughbook laptop computers and docking stations from the State of Iowa bid in the amount of $49,500.00. Submitted by Daniel Trelka, Director of Safety Services October 10, 2011 Page 5 5. Resolution approving recommendation of award of bid to Lenco Armored Vehicles of Pittsfield, Massachusetts in the amount of $228,607.00 for the Purchase of Police Department Armored Law Enforcement Tactical Vehicle. 6. Submitted by Daniel Trelka, Director of Safety Services Resolution approving recommendation of award of bid to Murphy Tractor & Equipment Co. of Waterloo, Iowa in the amount of $50,400.00 for the Rental of Three (3) Motor Graders to Support Snow Removal Operations. Submitted by Mark Rice, Public Works Director Resolution approving request by Sean Duggan to purchase a 24' x 24' (576 square foot) detached garage from 910 West Shaulis Road in the amount of $500.00. Submitted by Noel Anderson, Community Planning & Development Director 8. Resolution approving award of hotei/motel discretionary funding to the / following entities: Cultural & Arts Department in the amount of $10,000.00; Leisure Services in the amount of $5,400.00; and Waterloo Regional Airport in the amount of $7,000.00. Submitted by Michelle Weidner, Chief Financial Officer 9. Resolution approving 2011 Secure Our Schools Grant funding from U.S. Department of Justice in the amount of $71,390.00; and authorize Mayor to execute said document. Submitted by Daniel Trelka, Director of Safety Services 10. Resolution approving and accepting certain acquisition contracts and deeds to sell real property to the City of Waterloo for the partial acquisition of right-of-way, permanent easements and temporary 7?._ easements related to the West Shaulis Road/Ansborough Avenue reconstruction project from: L&H Farms, Ltd. in the amount of $13,744.50; and authorize Mayor and City Clerk to execute said documents. Submitted by Noel Anderson, Community Planning & Development Director 11. Resolution setting date of hearing as October 24, 2011 to approve Request of Westfield Lofts Condominium Association on the vacation, sale and 3 conveyance of a portion of former Westfield Avenue right-of-way adjacent to 25 West Commercial Street for $1.00; and instruct City Clerk to ‘°/\9\publish notice. Submitted by Noel Anderson, Community Planning & Development Director October 10, 2011 Page 6 ORDINANCES 12. Ordinance Change - No Parking Here To Corner on the South Side of the 1600 Block of Golden Valley Drive Motion to receive, file, consider and pass for the first time an Ordinance amending the 2008 Traffic Code by Adding a New Subsection (47a) I Golden Valley Drive to Section 553, No Parking Here to Corner 1, X011 '� Motion suspending the rules. Motion to consider and pass for the second and third time and adopt ordinance. Submitted by Sandie Greco, Traffic Operations Superintendent 13. Amendment to City Code of Ordinance, Title 3 Business and License Regulations, Chapter 2 Liquor Control Motion to receive, file, consider and pass for the first time an Ordinance amending the City Code of Ordinance, Title 3 Business and License Regulations, Chapter 2 Liquor Control ,-----MIiiibn suspending the rules. M to consider and pass for the second and third time and adopt ordinance. Submitted by Aric Schroeder, City Planner OTHER COUNCIL BUSINESS 14. F.Y. 2011 Waterloo Public Works Facility, Contract No. 810 Motion to reject bids and instruct Public Works Director to prepare new plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, bid document, form of contract, etc. Resolution preliminarily approving plans, specifications, bid document, form of contract, etc. 5 Resolution setting date of hearing and bid opening as November 14, 2011 and instruct City Clerk to publish notice of plans, specifications, bid document, form of contract, etc. Submitted by Mark Rice, Public Works Director 15. Request for Proposals for Demolition and Site Clearance Services (No Regulated Asbestos -Containing Materials) for the Former Grand Hotel Motion to instruct Community Planning & Development Director to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. Resolution preliminarily approving plans, specifications, form of i/' contract, etc. esolution setting date of hearing and bid opening as October 24, 2011 and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Noel Anderson, Community Planning & Development Director October 10, 2011 ORAL PRESENTATIONS Motion to receive and file oral comments. ADJOURNMENT Motion to adjourn. Suzy Schares City Clerk MEETINGS Monday, October 10, 2011 4:10 p.m. - Council Work Session, Council Chambers 4:25 p.m. - Council Work Session, Council Chambers 4:40 p. m. - Ordinance Committee, Council Chambers 4:55 p.m. - Public Works Committee, Council Chambers 5:00 p. m. - Finance Committee, Council Chambers PUBLIC INFORMATION Page 7 1. Waterloo Regional Airport Board meeting minutes of August 23, 2011 on file in the City Clerk's office. 2. Consolidated Public Safety Communications Center Board meeting minutes of September 7, 2011 on file in the City Clerk's office. 3. Black Hawk County 911 Service Board meeting minutes of August 3, 2011 on file in the City Clerk's office. 4. Black Hawk County Criminal Justice Information System Board of Directors meeting minutes of September 7, 2011 on file in the City Clerk's office. 5. Memorial Hall Commission meeting minutes of July 27, 2011 and August 24, 2011 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. F. Y. 2010 Street Reconstruction, Contract No. 772 Pay estimate No. 27 to Aspro in the total amount due of S65,568.85 2. F.Y. 2010 Ridgeway Avenue and La Porte Road Intersection Improvements, Contract No. 775 Pay estimate No. 8 to Snyder & Associates Engineers & Planners in the total amount due of $622.97 October 10, 2011 Page 8 3. F.Y. 2011 Asphalt Overlay Program, Contract No. 796 Pay estimate No. 10 to Aspro in the total amount due of $38,255.82 4. F.Y. 2011 Street Reconstruction, Contract No. 798 Pay estimate No. 1 to Aspro in the total amount due of $202,345.04 5. F.Y. 2012 Sidewalk Repair Assessment Program - Zone 1, Contract No. 811 Pay estimate No. 2 to B&B Builders & Supply in the total amount due of $25,775.35 6. Delane Avenue Detention Area & Preliminary Plan Development Payment to JDE Engineering in the total amount due of $7, 030.00 Registered Speakers 10/10/2011 Cheryl Christansen RE: Item No. 2 -Adoption of the City of Waterloo Zoning Ordinance, which updates and replaces the existing City of Waterloo Zoning Ordinance No. 2479 adopted on February 3, 1969 and includes text and an official zoning map Mike Pauling 315 Greenbrier Road, Waterloo, Iowa 50703 Cell: 319-235-7469 Home: 319-232-3190 RE: Item No. 12 -Ordinance Change for No Parking Here to Corner on the South Side of the 1600 Block of Golden Valley Drive THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, OCTOBER 10, 2011 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality Jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer -centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these general rules". 4. You may speak one (1) time per item for a maximum of three (3) minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: James Quint, Information Services Manager. October 10, 2011 Agenda, as proposed or amended. Minutes of October 3, 2011, Regular Session, as proposed. Page 2 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Bills Payment, Schedule AP642, a copy of which is on file in the office of the City Clerk. 2. Request of Waterloo Convention & Visitors Bureau & Trekman Racing to hold 5K and 10K races on Saturday, November 5, 2011 beginning at 9:00 a.m. traveling streets through the downtown and ending at Soldier's and Sailors Park. Submitted by Daniel J. Troika, Director of Safety Services 3. Request of Splash of Color Breast Cancer Support Group for a variance to the Noise Ordinance to hold 1st Annual Fundraiser 3K Breast Cancer Walk on Saturday, October 22, 2011 to start at 7:30 a.m. traveling along East 4th Street beginning and ending at Sullivan Park, and will including a DJ and the use of a PA system, together with recommendation of approval of Director of Safety Services. 4. Request of Seeds of Hope for a variance to the Noise Ordinance to hold Rock the Purple event on Saturday, October 15, 2011 at Lincoln Park from 12:00 p.m. to 6:00 p.m., to include a DJ and the use of a PA system, together with recommendation of approval of Director of Safety Services. 5. Request of Brian Dorothy for a concrete driveway to be located at 907 Oregon Street, together with recommendation of approval of City Engineer. Submitted by Eric Thorson, P.E., City Engineer 6. Request of Tom Dvorak for a concrete driveway to be located at 179 Lowder Road, together with recommendation of approval of City Engineer. Submitted by Eric Thorson, P.E., City Engineer October 10, 2011 Page 3 7. Request to certify the following assessments to properties for work performed by the Water Works, together with recommendation of approval of Board of Water Works Trustees: Address Amount to certify 517 Campbell Avenue $992.16 321 East 1St Street $2, 600.00 609 Baltimore Street $975.00 2775 Logan Avenue $7,142.24 Submitted by Dennis Clark, General Manager of Waterloo Water Works b. Motion to approve the following: 1. 2. 3. 4. Travel Requests Name & Title of Personnel Class/ Meeting Destination Date(s) Amount not to Exceed Jeff Siebel, Building Maintenance Fall Plumbing & HVAC Conference Waterloo, Iowa October 10-11, 2011 $476.00 Captain Pillack 8th Annual Governor's Homeland Security Conference Des Moines, Iowa November 1-2, 2011 $335.08 Tim Moyer, Electrical Inspector; Dan Youngblood, Combination Inspector 2011 Fall IAEI Educational & Business Meeting Altoona, Iowa October 13-14, 2011 $340.00 Abraham L. Funchess, Executive Director National Fair Housing Training Academy - Investigation Training Washington, D.C. October 2-8, 2011 $3,805.00 Class C Liquor License Permit Application 5. BHC United, 910 W. 5th Street (Ownership Update) (Effective 9/13/11) (Includes Sunday Sales) Special Class C Beer/ Wine License Permit Application 6. Honey Garden Family Restaurant, 826 La Porte Road (Renewal) (Expires 9/ 14/ 12) (Includes Sunday Sales) October 10, 2011 Page 4 Outdoor Service Area Application 7. The Drunken Monkey, 307 W. 4th Street Vehicle For Hire Business License Application 8. R & MA Inc, 1120 Doreen Avenue Apt #2 Cigarette/ Tobacco Permit Application 9. Cosmic Concepts Ltd t/a Media Star Promotions, 257 Ansborough Avenue PUBLIC HEARINGS 2. Adoption of the City of Waterloo Zoning Ordinance, which updates and replaces the existing City of Waterloo Zoning Ordinance No. 2479 adopted on February 3, 1969 and includes text and an official zoning map Motion to receive, file, consider and pass for the first time an Ordinance adopting the City of Waterloo Zoning Ordinance, which updates and replaces the existing City of Waterloo Zoning Ordinance No. 2479 adopted on February 3, 1969 Motion suspending the rules. Motion to consider and pass for the second and third time and adopt ordinance and allow renumbering of parts, sections, paragraphs, and lists of said ordinance as needed. Submitted by Aric Schroeder, City Planner 3. Request for Proposal for Asbestos Abatement Services Group 2 for the Hazard Mitigation Grant Program (HMGP) Property Acquisition Project Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion to close the hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution ordering construction. Motion to receive and file and instruct City Clerk to open and read bids and refer to Community Planning & Development Director for review. Submitted by Aric Schroeder City Planner RESOLUTIONS 4. Resolution approving the purchase of 12 Panasonic Toughbook laptop computers and docking stations from the State of Iowa bid in the amount of $49,500.00. Submitted by Daniel Trelka, Director of Safety Services October 10, 2011 Page 5 5. Resolution approving recommendation of award of bid to Lenco Armored Vehicles. of Pittsfield, Massachusetts in the amount of $228, 607.00 for the Purchase of Police Department Armored Law Enforcement Tactical Vehicle. Submitted by Daniel Trelka, Director of Safety Services 6. Resolution approving recommendation of award of bid to Murphy Tractor & Equipment Co. of Waterloo, Iowa in the amount of $50,400.00 for the Rental of Three (3) Motor Graders to Support Snow Removal Operations. Submitted by Mark Rice, Public Works Director 7. Resolution approving request by Sean Duggan to purchase a 24' x 24' (576 square foot) detached garage from 910 West Shaulis Road in the amount of $500.00. Submitted by Noel Anderson, Community Planning & Development Director 8. Resolution approving award of hotel/motel discretionary funding to the following entities: Cultural & Arts Department in the amount of $10,000.00; Leisure Services in the amount of $5,400.00; and Waterloo Regional Airport in the amount of $7,000.00. Submitted by Michelle Weidner, Chief Financial Officer 9. Resolution approving 2011 Secure Our Schools Grant funding from U.S. Department of Justice in the amount of $71,390.00; and authorize Mayor to execute said document. Submitted by Daniel Trelka, Director of Safety Services 10. Resolution approving and accepting certain acquisition contracts and deeds to sell real property to the City of Waterloo for the partial acquisition of right-of-way, permanent easements and temporary easements related to the West Shaulis Road/Ansborough Avenue reconstruction project from: LBH Farms, Ltd. in the amount of $13,744.50; and authorize Mayor and City Clerk to execute said documents. Submitted by Noel Anderson, Community Planning & Development Director 11. Resolution setting date of hearing as October 24, 2011 to approve Request of Westfield Lofts Condominium Association on the vacation, sale and conveyance of a portion of former Westfield Avenue right-of-way adjacent to 25 West Commercial Street for $1.00; and instruct City Clerk to publish notice. Submitted by Noel Anderson, Community Planning & Development Director October 10, 2011 Page 6 ORDINANCES 12. Ordinance Change - No Parking Here To Corner on the South Side of the 1600 Block of Golden Valley Drive Motion to receive, file, consider and pass for the first time an Ordinance amending the 2008 Traffic Code by Adding a New Subsection (47a) Golden Valley Drive to Section 553, No Parking Here to Corner Motion suspending the rules. Motion to consider and pass for the second and third time and adopt ordinance. Submitted by Sandie Greco, Traffic Operations Superintendent 13. Amendment to City Code of Ordinance, Title 3 Business and License Regulations, Chapter 2 Liquor Control Motion to receive, file, consider and pass for the first time an Ordinance amending the City Code of Ordinance, Title 3 Business and License Regulations, Chapter 2 Liquor Control Motion suspending the rules. Motion to consider and pass for the second and third time and adopt ordinance. Submitted by Aric Schroeder, City Planner OTHER COUNCIL BUSINESS 14. F.Y. 2011 Waterloo Public Works Facility, Contract No. 810 Motion to reject bids and instruct Public Works Director to prepare new plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, bid document, form of contract, etc. Resolution preliminarily approving plans, specifications, bid document, form of contract, etc. Resolution setting date of hearing and bid opening as November 14, 2011 and instruct City Clerk to publish notice of plans, specifications, bid document, form of contract, etc. Submitted by Mark Rice, Public Works Director 15. Request for Proposals for Demolition and Site Clearance Services (No Regulated Asbestos -Containing Materials) for the Former Grand Hotel Motion to instruct Community Planning 85 Development Director to prepare plans, specifications, form of contract, etc. Motion to receive and file plans, specifications, form of contract, etc. Resolution preliminarily approving plans, specifications, form of contract, etc. Resolution setting date of hearing and bid opening as October 24, 2011 and instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Submitted by Noel Anderson, Community Planning & Development Director October 10, 2011 ORAL PRESENTATIONS Motion to receive and file oral comments. ADJOURNMENT Motion to adjourn. Suzy Schares City Clerk MEETINGS Monday, October 10, 2011 4:10 p. m. - Council Work Session, Council Chambers 4:25 p. m. - Council Work Session, Council Chambers 4:40 p.m. - Ordinance Committee, Council Chambers 4:55 p.m. - Public Works Committee, Council Chambers 5:00 p.m. - Finance Committee, Council Chambers PUBLIC INFORMATION Page 7 1. Waterloo Regional Airport Board meeting minutes of August 23, 2011 on file in the City Clerk's office. 2. Consolidated Public Safety Communications Center Board meeting minutes of September 7, 2011 on file in the City Clerk's office. 3. Black Hawk County 911 Service Board meeting minutes of August 3, 2011 on file in the City Clerk's office. 4. Black Hawk County Criminal Justice Information System Board of Directors meeting minutes of September 7, 2011 on file in the City Clerk's office. 5. Memorial Hall Commission meeting minutes of July 27, 2011 and August 24, 2011 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. F.Y. 2010 Street Reconstruction, Contract No. 772 Pay estimate No. 27 to Aspro in the total amount due of $65,568.85 2. F.Y. 2010 Ridgeway Avenue and La Porte Road Intersection Improvements, Contract No. 775 Pay estimate No. 8 to Snyder & Associates Engineers & Planners in the total amount due of $622.97 October 10, 2011 Page 8 3. F.Y. 2011 Asphalt Overlay Program, Contract No. 796 Pay estimate No. 10 to Aspro in the total amount due of $38,255.82 4. F.Y. 2011 Street Reconstruction, Contract No. 798 Pay estimate No. 1 to Aspro in the total amount due of $202,345.04 5. F.Y. 2012 Sidewalk Repair Assessment Program - Zone 1, Contract No. 811 Pay estimate No. 2 to B&B Builders & Supply in the total amount due of $25,775.35 6. Delane Avenue Detention Area & Preliminaru Plan Development Payment to JDE Engineering in the total amount due of $7, 030.00 October 3, 2011 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, October 3, 2011. Mayor Ernest G. Clark in the Chair. Roll Call: Cole, Getty, Jones, Greenwood, Schmitt, Welper, Hart. Moment of Silence. Pledge of Allegiance: Brad Hagen, Airport Director. 137428 - Hart/Schmitt that the Agenda, as amended adding a resolution approving an easement agreement to item #4 , for the Regular Session on Monday, October 3, 2011, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. 137429 - Hart/Schmitt that the Minutes, as proposed, for the Regular Session on Monday, September 26, 2011, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. Mayor Clark recognized the October 2011 Team Member of the Month, Rusty Zey. CONSENT AGENDA 137430 - Hart/Schmitt that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Schedule AP642, pp. 1-63, dated October 3, 2011, in the amount of $1,228,236.79, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2011-958. 2. Request of Michael Carper for a concrete driveway to be located at 5169 Foulk Road, together with recommendation of approval of City Engineer - Submitted by Eric Thorson, P.E., City Engineer. Resolution adopted and upon approval by Mayor assigned No. 2011-959. 3. Cancellation of assessments for several properties; and authorize City Clerk to notify Black Hawk County Treasurer of said cancellations - Submitted by Suzy Schares, City Clerk. Resolution adopted and upon approval by Mayor assigned No. 2011-960. b. Motion to approve the following: 1. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Tim Moyer, Electrical Inspector; Dan Youngblood, Combination Inspector 2011 Fall IAEI Educational & Business Meeting Altoona, Iowa October 13-14, 2011 $340.00 October 3, 2011 Page 3 Mayor Clark recognized the new board appointments. PUBLIC HEARINGS 137431 - Getty/Cole that proof of publication of notice of public hearing on Rental of Three (3) Motor Graders to Support Snow Removal Operations, as published in the Waterloo Courier on September 29, 2011, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 137432 - This being the time and place of public .hearing, the Mayor called for written and oral objections and there were none. Getty/Welper that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. 137433 - Getty/Cole that "Resolution confirming approval of specifications, bid document, etc. in conjunction with Rental of Three (3) Motor Graders to Support Snow Removal Operations", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-961. 137434 - Getty/Cole that "Resolution authorizing to proceed in conjunction with Rental of Three (3) Motor Graders to Support Snow Removal Operations", be adopted. Roll call vote - Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-962. 137435 - Getty/Cole to receive, file and instruct City Clerk to open and read bids and refer to Public Works Director for review: Bidder Bid Amount Murphy Tractor P.O. Box 2520 & Equipment Co. 850,400.00 at Waterloo, Iowa 50704-2520 $12,600.00 each Voice vote -Ayes: Seven. Motion carried. 137436 - Schmitt/Welper that proof of publication of notice of public hearing on Purchase of Police Department Armored Law Enforcement Tactical Vehicle, as published in the Waterloo Courier on September 29, 2011, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 137437 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Schmitt/Welper that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. 137438 - Schmitt/Welper that "Resolution confirming approval of specifications, bid document, etc. in conjunction with Purchase of Police Department Armored Law Enforcement Tactical Vehicle", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-963. 137439 - Schmitt/Welper that "Resolution authorizing to proceed in conjunction with Purchase of Police Department Armored Law Enforcement Tactical Vehicle", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-964. October 3, 2011 Page 5 137447 - Welper/Schmitt that "Resolution approving easement agreement in conjunction with Request of Patrick B. Rooff for Pat's Auto Salvage for the vacation, sale and conveyance of a portion of Lowell Avenue from Mitchell Avenue to Regal Avenue for $1,400.00 for the purpose of expanding Pat's Auto Salvage business use area; and Mayor and City Clerk authorized to execute said document", be adopted. Roll call vote - Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-966. 137448 - Hart/Greenwood that proof of publication of notice of public hearing on Request of Northeast Iowa Food Bank, Inc. for the vacation of Stanley Court located north of Lafayette Street, as published in the Waterloo Courier on September 29, 2011, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 137449 - This being the time and place of public hearing, the Mayor called for written and oral objection. Duane Filers, objected to the sale and had concerns with who is going to maintain the road. He reported that this would limit access to his property. Noel Anderson, Community Planning and Development Director, reported that his office has attempted to contact Mr. Eilers. The adjoining property owners will still be able to use this property. Barb Prather, Northeast Iowa Food Bank, reported that the food bank will maintain the road and will allow access to adjoining property owners. Reggie Schmitt, Northeast Iowa Food Bank, reported that this will be the main truck entrance into the food bank and will be maintained. Hart/Cole that the hearing be closed and oral and written comments and recommendation of approval of Planning, Programming and Zoning Commission be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 137450 Hart/Cole that "an Ordinance a vacating Stanley Court located north of Lafayette Street in conjunction with Request of Northeast Iowa Food Bank, Inc. for the vacation of Stanley Court located north of Lafayette Street", be received, placed on file, considered and passed for the first time. Roll call vote -Ayes: Seven. Motion carried. 137451 - Hart/Welper that rules requiring ordinances to be considered and voted for passage at two prior meetings be suspended. Roll call vote -Ayes: Seven. Motion carried. 137452 - Hart/Cole that "an Ordinance vacating Stanley Court located north of Lafayette Street", be considered and passed for the second and third times and adopted. Roll call vote -Ayes: Seven. Ordinance adopted and upon approval by Mayor assigned No. 5078. 137453 - Hart/Welper that proof of publication of notice of public hearing on Property Exchange Agreement with Northeast Iowa Food Bank, Inc. for the sale and conveyance of city -owned property located at 123 Stanley Court and surrounding property including Stanley Court and Lot 22 of Parkview for $1.00, and city to acquire the existing Food Bank site located at 106-116 East llth Street in the future for $343,770.00 plus up to $5,000.00 in closing costs, as published in the Waterloo Courier on September 30, 2011, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. 137454 - This being the time and place of public hearing, the Mayor called for written and oral objections. Duane Eilers, expressed concern with the funding of this project and expressed concern that other cities serviced by the food bank are not contributing to this property acquisition. Mr. Hart reported that other cities October 3, 2011 Page 7 137461 - Schmitt/Welper that "Resolution approving the Acquisition Contract with Stone Holdings LLC for the acquisition of 319 West 2nd Street in the amount of $63,000.00, with up to $10,000.00 in city closing costs; and authorizing the Mayor and City Clerk to execute any necessary documents -Submitted by Noel Anderson, Community Planning & Development Director", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-973. 137462 - Schmitt/Welper that "Resolution approving Reconstruction and Overlay Street Improvements Lists for 2012 -Submitted by Eric Thorson, P.E., City Engineer", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-974. 137463 - Greenwood/Schmitt that "Resolution approving Acceptance of Improvements of the Preserve at Crossroads (Paving, Sanitary Sewer And Storm Sewer) performed by Stickfort Construction Co. of Hudson, Iowa; and receive and file two-year Maintenance Bond -Submitted by Dennis Gentz, P.E., Assistant City Engineer", be adopted. Roll call vote -Ayes: .Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-975. 137464 - Greenwood/Schmitt that "Resolution approving Certificate of Insurance with A -Line Iron & Metals of Waterloo, Iowa for scrap metal pickup services for the City -Submitted by Mark Rice, Public Works Director", be adopted. Roll call vote -Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 2011-976. ORAL PRESENTATIONS Forest Dillavou, 1725 Huntington Road, expressed concern with purchasing the food bank property for the Sportsplex. Mayor Clark spoke in support of the Sportsplex. 137465 - Hart/Welper that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. ADJOURNMENT 137466 - Hart/Welper that the Council adjourn at 6:14 p.m. Voice vote -Ayes: Seven. Motion carried. Suzy Schares City Clerk m N 0 N ur (Monday's AP640 Report Total N r0 O 000 O 0 >- aal-- O,a0 OPEN INVOICE REPORT INV NET AMT 1 0 I 1 LO I .41 ua' _ 0 I! W ra 6I W H+ 01 II ,0 V1,4 >' I li o 0 O I 0 W O 0 0 oa 0 H 0 .i + 5 i oe. 3 F 0 - o 0 }- O JOa raaN 00 0 , 0 N F 00 O O F 7 01 -0 N»' 0 N a. o '-0 t 0 E Nt. G 0a. a n. uE a J 3 W a N 2 p- '- 0 1- 0 I-+ 0 W 1T 2 .0 d,..', D. F 0. a I 0 BAHAMAS S;'MP HONORARIUM 0) i 2 -I r1 a: 10 • 111 0 4. £: to a((1 it a 0 0 Z N. 0 0'! N co n. \ flOLol. xi Fi O F U. 0 ¢,171 0 0 04 OCC(£ W; NV a-- u 111'4 0 ri x C,1 Nto -i N a010 [7 „-u7 b H H 0.1.4 44 ca F -Z 001I - 0:- 0 0 LL N i d W 0) N .J r0 0 0 W c7 0 Z 9 1 1-- 14- '1 H w O in 0 H CO > O 0 I u It 3 .i Z 0 0 H j' Z' W J 0 N 1- 0 a- , H 0 AM N l W 0 r ❑ m N N to N o N N m N 0) Ni CO 1` N r to N N ❑ N N N 01 0 ❑ m N N 0 N ifl 44 0 ing ro a 1 CITY OF WATERLOO Council Communication City Council Meeting: October 10, 2011 Prepared: September 29, 20 1 Dept. Head Signature: # of Attachments: 3 SUBJECT: Waterloo Convention & Visitors Bureau and Trekman Racing — 5K Sr 1oK Races in downtown Waterloo, November 5, 2011 Submitted by: Daniel J. Trelka, Director of Safety Services Recommended City Council Action: Approval of 5K andioK race event scheduled for November 5, 2011 in downtown Waterloo Summary Statement: The Waterloo Convention & Visitors Bureau and Trekman Racing are planning a 5K and loK race in downtown Waterloo on November 5, 2011. Races begin at 9:00 a.m. and will travel streets through downtown. The contact person for the event is Aaron Buzza, Waterloo Convention & Visitors Bureau (233-8350). The race route is attached. As stated in Mr. Buzza's letter, they will have volunteers positioned throughout downtown to direct runners. Assistance is requested from the Waterloo Police Department the day of the race to help ensure safety on the courses. Expenditure Required: Source of Funds Policy Issue Alternative Background Information: Cc: Chief Pat Treloar, Fire Rescue Captain Joe Leibold, Waterloo Police Mark Rice, Public Works Sandie Greco, Traffic Operations Paul Huting, Leisure Services WATERL� CONVENTION & VISITORS BUREAU September 28, 2011 Chief Dan Trelka Waterloo City Hall 715 Mulberry Street Waterloo, IA 50703 Chief Trelka, The Waterloo Convention & Visitors Bureau and Trekman Racing are asking again for assistance with the Five Sullivan Brothers Veterans Memorial 5K/10K races, scheduled for November 5, 2011 (entry form attached). The races have been a downtown Waterloo tradition for the last six years and we appreciate the opportunity to honor those who have served our country and recognize those who are currently serving. The routes for the races are the same as previous years (maps also attached) and are certified, sanctioned and insured by USA Track & Field. In the past, we have not "closed" streets during the race, but rather have had support from officers at busy intersections, ensuring runners can cross safely. We also have volunteers positioned throughout downtown to direct runners. This letter comes to ask for two things. First, for permission to have the race in downtown Waterloo on the USATF certified routes, and second assistance from the Waterloo Police Department the day of the race (similar to what has been provided in the past) to help ensure safety on the courses. We do understand that overtime charges will apply and are pleased to have the support of officers. We are glad to pay, as we cannot operate this event without the help of the police officers. If you have questions, please feel free to contact me. aaron@travelwaterloo.com or 233-8350 /7 / !: 0 0 ) /7 \qn »whYgleir op E 0 c• yy CI H g •n.i 61 _ J fA W 0 i� c En CLEy.1g g:4408f) T/1 Vit"' '21 41 a P� . g ct V 009 O Q •4 Y it • Zc .0 .eg :33 Y de 4 h a) 0 t. P-- a o21; 7,.4 g y s >� Yzw m oO. &aaz cel WW~ O a WJ W y O gji m�z°Q�VI VI O P S nr. _ry. Mh9 �1 rrnn nrnN • 0 yh Yt ❑ II4 Y {1 o s °2110.00sw.-7W w a `o CW ..+'23a. �ogo�wo'vv,m • a..nj zi��s� V/ Y f Y Y f o •0 10/13/2008 1079 �. a. 92717d Y • -I Lx US bre - — 10/13/2008 APPLICATION . FOR VARIANCE TO NOISE ORDINANCE Xthw2 APPLICANT'SNAME: ect/Uj `q5 jr6 f Or &AS"- APPLICANT'S ADDRESS: 6/g,/ 5i/eYMa? 6/--/.. APPLICANT'S PHONE #: 0/ I/45 855 ANTICIPATED DATE OF VARIANCE: NAME OF EVENT: .p1A5), ej(Dv (5O0 Mhhpcic 3 - / /'d> L (cid..//= TIMES OF DAY OF VARIANCE: 9; v j f. ;0 ltM GEOGRAPHICAL LOCATION OF VARIANCE: . ,S7.4//i1/44>h nv-X (iLJ4� 1 tom' DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: /OD 2/j( Y PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE, SUCH ASrsA BAND PLAYING, PA SYSTEM, ETC. 1. /5rfihnl, l SOL' 9)C -n+t►drY/SG✓ Bvrs1 ('.,rev 1.cIaY4,l 1.111/ram1, daj\cer5 (4,4tr-b_;;Iirket,,4--)1 Pik 5j.846/ -h 2, r5 J }�h�,l,cCliYl� raf�:sec�- is nor- 2x pe be.. Uel'y - ituA )foa.vvr) 14- torn _s a r); 3 b am b 54 C41) rPhi ( o (. ( late- 66-618 r 8 `t� c rvt , 1 t) i ll kayr c, SL4.v VaDY 5 l tztnr' gA.xn. -tA)luA_ it A C S Vakia. 1aw-v �u e'v`i Vov_5, `ie. (c)A,A'_-- IAA `%�-c�� l`,�� am b►� ctro,V -ei �' t4l,� u _ Lot 6k p (taf4- iitwet.(-as Lct rk-4/4\-ettee-i- 0-44 tve,r, 4-0 \-Aslczo0.. xfpo}I/ A.ppli,: •ss _anise E ve't . CITY COUNCIL ACTION: tO(i61 914 APPROVAL: DENIAL: Police Dept. Recommendation APPROVAL: DENIAL: DECIBEL LEVEL: S c"I Ka APPLICATION . FOR VARIANCE TO NOISE ORDINANCE APPLICANT'S NAME: �CPx� APPLICANT'S ADDRESS: APPLICANT'S PHONE #: -')/ -,)7d- r Lion ANTICIPATED DATE OF VARIANCE; (1 ba( I€ 9o\) NAME OF EVENT: Ck TIMES OF DAY OF VARIANCE: 1 2 e yy \ - (, p nr1 GEOGRAPHICAL LOCATION OF VARIANCE: , L fC )I f DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: ?_ b\ocks 1 troy.i�� IeJ y PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC, INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE NOISE ORDINANCE, SUCH AS A BAND PLAYING, PA SYSTEM, ETC. 1. Ie - 'Is hean In0A XCY no r 4-tc, mence AA -Nam rin-ft . we ,s \\ \i2 gimeex,1-F'-�s f acs vim ror . IK\ASJh os rind -l&-ThS» b,v) Vic, Cob 6-e dcecI -V\n \)ffyin\-1(1n0 n6Y--c_ Ule w M nAsO ho, -kbr a -A- uvcrx trc \ ©Y it*ons b bri t b\I WA -1\ n munic (weir- 0- QA- --,`S rn f(c)vv-) 1 - 'T 1---wy\ .. CITY COUNCIL ACTION; APPROVAL: DENIAL: 1010(20o A pplicant's Signature it 1310 I 1 Date Police Dept. Recommendation APPROVAL: DENIAL: DECIBEL LEVEL: q5- ( 13 a CITY OF WATERLOO Council Communication City Council Meeting: October 10, 2011 Prepared: October 5, 2011 Dept. Head Signature: Eric Thorson PE. City Engineer # of Attachments: 1 SUBJECT: REQUEST BY BRIAN DOROTHY FOR A CONCRETE DRIVEWAY TO BE LOCATED AT 907 OREGON STREET Submitted by: Eric Thorson P.E., City Engineer Recommended City Council Action: I have reviewed this request and recommend its approval subject to the following provisions: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer and at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. Summary Statement Attached is a request from BRIAN DOROTHY for construction of a concrete driveway with the elimination of the sidewalk section due to the inability to meet requirements of the driveway and sidewalk policy, paragraph 1, to be located at 907 OREGON STREET. Expenditure Required None Source of Funds None Policy Issue N/A Alternative None Background Information: This is a waiver of the City's Standard Specifications for Driveway Construction. It requires Council approval so that it can be recorded to the property, so that the waiver requirements run with the property ownership. Legal Description: FIRST ADD TO RUSSELL HEIGHTS LOT 2 BLK 6 CITY OF WATERLOO Council Communication City Council Meeting: October 10 2011 Prepared: October 5, 2011 Dept. Head Signature: Eric Thorson PE., City Engineer # of Attachments: 1 SUBJECT: REQUEST BY BRIAN DOROTHY FOR A CONCRE 1 E DRIVEWAY TO BE LOCATED AT 907 OREGON STREET Submitted by: Eric Thorson, P.E., City Engineer Recommended City Council Action: I have reviewed this request and recommend its approval subject to the following provisions: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer and at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. Summary Statement Attached is a request from BRIAN DOROTHY for construction of a concrete driveway with the elimination of the sidewalk section due to the inability to meet requirements of the driveway and sidewalk policy, paragraph 1, to be located at 907 OREGON STREET. Expenditure Required None Source of Funds None Policy Issue N/A Alternative None Background Information: This is a waiver of the City's Standard Specifications for Driveway Construction. It requires Council approval so that it can be recorded to the property, so that the waiver requirements run with the property ownership. Legal Description: FIRST ADD TO RUSSELL HEIGHTS LOT 2 BLK 6 CITY OF WATERLOO Council Communication City Council Meeting: October 10, 2011 Prepared: October 5, 2011 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: 1 SUBJECT: REQUEST BY BRIAN DOROTHY FOR A CONCRETE DRIVEWAY TO BE LOCATED AT 907 OREGON S 1'REET Submitted by: Eric Thorson P.E., City Engineer Recommended City Council Action: I have reviewed this request and recommend its approval subject to the following provisions: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer and at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. Summary Statement Attached is a request from BRIAN DOROTHY for construction of a concrete driveway with the elimination of the sidewalk section due to the inability to meet requirements of the driveway and sidewalk policy, paragraph 1, to be located at 907 OREGON STREET. Expenditure Required None Source of Funds None Policy Issue N/A Alternative None Background Information: This is a waiver of the City's Standard Specifications for Driveway Construction. It requires Council approval so that it can be recorded to the property, so that the waiver requirements run with the property ownership. Legal Description: FIRST ADD TO RUSSELL HEIGHTS LOT 2 BLK 6 Date: / Honorable Mayor and City Council City Hall Waterloo, IA 50703 WAIVER Council Persons: I hereby request a waiver tp the driveway and sidewalk specifications for the construction of a (ONC it c driveway or sidewalk located at (concrete or asphalt) r This waiver is needed because of: Frun, g,aa.}er linc- }e sic5c..w1K 9c ell" j5 ln1,51T CCM pk-VAY vcrr rise . asphalt driveway with the elimination of the sidewalk section. placing a driveway or sidewalk on City right of way on an unimproved street. I agree to the following: (Address) special surface texture (i.e., exposed aggregate, brick stamped pattern, paving brick) to be used on the concrete approach. **_. elimination of the sidewalk section due to the inability to meet requirements of the driveway and sidewalk policy, paragraph 1. 1. To remove and replace this driveway to an official elevation at no additional expense to the City of Waterloo at such time that sidewalk is constructed. 2. To remove and replace the private driveway, as needed, to an official elevation at no additional expense to the City of Waterloo at such time that curb and gutter is constructed. 3. To pay for any additional expenses for the replacement of any such textured driveway or sidewalk that has been removed for any City of Waterloo project. 4. To employ a bonded contractor who shall obtain a permit from the office of the City Engineer. 5. To have the driveway constructed according to the specifications and policies of the City Engineer and under his supervision. 6. This waiver is for this property only. Attached herewith is a payment in the amount of seven dollars ($7.00) for the purpose of recording this agreement. Respectfully submitted, Printed Name of Proerty Owner ignature ignatuof PropertyOw er CITY OF WA I ERLOO Council Communication City Council Meeting: October 10 2011 Prepared: October 5, 2011 Dept. Head Signature: Eric Thorson PE. City Engineer # of Attachments: 1 SUBJECT: REQUEST BY TOM DVORAK FOR A CONCRETE DRIVEWAY TO BE LOCATED AT 179 LOWDER ROAD Submitted by: Eric Thorson, P.E., City Engineer Recommended City Council Action: I have reviewed this request and recommend its approval subject to the following provisions: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction.' 3. All work shall be performed under the supervision of the City Engineer and at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. Summary Statement Attached is a request from TOM DVORAK for construction of a concrete driveway and placing a driveway or sidewalk on City right of way on an unimproved street, to be located at 179 LOWDER ROAD. Expenditure Required None Source of Funds None Policy Issue N/A Alternative None Background Information: This is a waiver of the City's Standard Specifications for Driveway Construction. It requires Council approval so that it can be recorded to the property, so that the waiver requirements run with the property ownership. Legal Description: UNPLATTED WLOO EAST THAT PART OF SW 1/4 SEC 1 T 89 R 13 LYING WITHIN THE FOL DES BOUNDARIES COM AT A PT IN THE N LINE OF SW 1/4 OF SAID SEC WHICH IS 1025 FT E OF CENTER LINE OF PRESENT PAVING ON HWY 63 TFI E ALONG THE N LINE OF THE SW 1/4 OF SAID SEC 100 FT TH S ALONG A LINE WHICH IS PAR WITH THE CENTER LINE OF THE PRESENT PAVING ON HWY 63 A DIST OF 270 FT TH W ALONG A LINE WHICH IS PAR WITH THE N LINE OF SW 1/4 OF SAID SEC TO A PT WHICH IS 1025 FT E OF CENTER LINE OF PRESENT PAVING ON HWY 63 TH N TO PL OP BEG & EASE City Clerk/Finance Office City of Waterloo 715 Mulberry St Waterloo, IA 50703 10/05/2011 Receipt Nunber: 2012022813 8:52:01 Received By . : CTY09 Received From: TOM DVDRAK CLERK RECOROINORPUBLICAT 010 03 8400 3492 TOM DVORAK 179 LOUDER RD, Receipt Total Amount Tendered Change .... Payment Received: Cash : 7.00 7, 00 7.00 .00 7.00 CITY OF WATERLOO Council Communication City Council Meeting: October 10, 2011 Prepared: October 5, 2011 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: 1 SUBJECT: REQUEST BY TOM DVORAK FOR A CONCRETE DRIVEWAY TO BE LOCATED AT 179 LOWDER ROAD Submitted by: Eric Thorson, P.E. City En&ineer Recommended City Council Action: I have reviewed this request and recommend its approval subject to the following provisions: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer and at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. Summary Statement Attached is a request from TOM DVORAK for construction of a concrete driveway and placing a driveway or sidewalk on City right of way on an unimproved street, to be located at 179 LOWDER ROAD. Expenditure Required None Source of Funds None Policy Issue N/A Alternative None Background Information: This is a waiver of the City's Standard Specifications for Driveway Construction. It requires Council approval so that it can be recorded to the property, so that the waiver requirements run with the property ownership. Legal Description: UNPLATTED WLOO EAST THAT PART OF SW 1/4 SEC 1 T 89 R 13 LYING WITHIN THE FOL DES BOUNDARIES COM AT A PT IN THE N LINE OF SW 1/4 OF SAID SEC WHICH I5 1025 FT E OF CENTER LINE OF PRESENT PAVING ON HWY 63 TH E ALONG THE N LINE OF THE SW 1/4 OF SAID SEC 100 FT TH S ALONG A LINE WHICH IS PAR WITH THE CENTER LINE OF THE PRESENT PAVING ON HWY 63 A DIST OF 270 FT TH W ALONG A LINE WHICH IS PAR WITH THE N LINE OF SW 1/4 OF SAID SEC TO A PT WHICH IS 1025 FT E OF CENTER LINE OF PRESENT PAVING ON HWY 63 TH N TO PL OF BEG & EASE CITY OF WATERLOO Council Communication City Council Meeting: October 10, 2011 Prepared: October 5, 2011 Dept. Head Signature: Eric Thorson, PE., City Engineer # of Attachments: 1 SUBJECT: REQUEST BY TOM DVORAK FOR A CONCRETE DRIVEWAY TO BE LOCATED AT 179 LOWDER ROAD Submitted by: Eric Thorson P.E., City Engineer Recommended City Council Action: I have reviewed this request and recommend its approval subject to the following provisions: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer and at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. Summary Statement Attached is a request from TOM DVORAK for construction of a concrete driveway and placing a driveway or sidewalk on City right of way on an unimproved street, to be located at 179 LOWDER ROAD. Expenditure Required None Source of Funds None Policy Issue N/A Alternative None Background Information; This is a waiver of the City's Standard Specifications for Driveway Construction. It requires Council approval so that it can be recorded to the property, so that the waiver requirements run with the property ownership. Legal Description: UNPLATTED WLOO EAST TI IAT PART OF SW 1/4 SEC 1 T 89 R 13 LYING WITHIN THE FOL DES BOUNDARIES COM AT A PT IN THE N LINE OF SW 1/4 OF SAID SEC WHICH IS 1025 FT E OF CENTER LINE OF PRESENT PAVING ON HWY 63 TH E ALONG THE N LINE OF THE SW 1/4 OF SAID SEC 100 FT TH 5 ALONG A LINE WHICH IS PAR WITH THE CENTER LINE OF THE PRESENT PAVING ON HWY 63 A DIST OF 270 FT TH W ALONG A LINE WHICH IS PAR WITH THE N LINE OF SW 1/4 OF SAID SEC TO A PT WHICH IS 1025 FT E OF CENTER LINE OF PRESENT PAVING ON HWY 63 TH N TO PL OF BEG & EASE Date: /(c)/: 1 Honorable Mayor and City Council City Hall Waterloo, IA 50703 Council Persons: WAIVER f`14,)//r,,L, f hereby request a waiver to the driveway and sidewalk specifications for the construction of a c,CRC rE driveway or sidewalk located at (concrete or asphalt) 09 ✓ This waiver is needed because of: M e4.o E r,o �rpcf"y'� 6\ePt".;h�� elimination of the sidewalk section due to the inability to meet requirements of L` �} No Q0 the driveway and sidewalk policy, paragraph 1. `ak 5 asphalt driveway with the elimination of the sidewalk section. placing a driveway or sidewalk on City right of way on an unimproved street. agree to the following: (Address) special surface texture (i.e., exposed aggregate, brick stamped pattern, paving brick) to be used on the concrete approach. 1. To remove and replace this driveway to an official elevation at no additional expense to the City of Waterloo at such time that sidewalk is constructed. 2. To remove and replace the private driveway, as needed, to an official elevation at no additional expense to the City of Waterloo at such time that curb and gutter is constructed. 3. To pay for any additional expenses for the replacement of any such textured driveway or sidewalk that has been removed for any City of Waterloo project. 4. To employ a bonded contractor who shall obtain a permit from the office of the City Engineer. 5. To have the driveway constructed according to the specifications and policies of the City Engineer and under his supervision. 6. This waiver is for this property only. Attached herewith is a payment in the amount of seven dollars ($7.00) for the purpose of recording this agreement. Respectfully submitted, Printed Name of Property Owner Signature of Property Owner Black Hawk County Detailed Parcel Report Page 1 of 2 BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Parcel ID Deed Holder Tax Mail to Address 8913-01-301-011 DVORAK,THOMAS J DVORAK,THOMAS J 179 LOWDER RD WATERLOO, IA 50703-0000 PDF No. Map Area Contract Buyer 7 EWTLO-21 5/28/2013 Property Address Current Recorded Transfer 179 LOWDER RD WATERLOO, IA 50703-0000 Date Drawn Date Filed Recorded Document Type 5/30/2007 5/31/2007 2007 025424 D SALES BUILDING PERMIT Date AmountNUTC / Type Date Number Amount Reason 3/10/2004 91,000 NORMAL ARMS -LENGTH 5/28/2013 WA 01908 16,615 Ext -Remodel TRANSACTION - PRIOR 09 / Deed 8/18/2005 WA 1799 4,675 Siding 12/30/199454,500 Agricultural Credit NORMAL ARMS -LENGTH 8/14/2003 WA 1813 4,185 Roof TRANSACTION - PRIOR 09 / Deed 6/19/2000 WA HA 0736 6,138 Misc 9/28/1994 38,500 SALE BY LENDING INSTITUTION OF PROPERTY ACQUIRED AS RESULT OF ... - PRIOR 09 / Deed 23,600 ASSESSED VALUES/CREDITS Year Class 2013 R 100% Value Land Dwelling Building M/E Total cres 23,600 97,040 0 0 120,640 10 Credits Military Exemption Homestead C edit Disabled Veteran Credit Property Tax Relief Credit Agricultural Credit Family Farm Credit Y Taxable Value Land Dwelling Building M/E Total 23,600 97,040 0 0 120,640 Year Class 2012 R 100% Value Land Dwelling Building M/E Total Acres 23,600 90,980 0 0 114,580 0 Credits Military Exemption Homestead Credit Disabled Veteran Credit Property Tax Relief Credit Agricultural Credit Family Farm Credit Y Taxable Value Land Dwelling Building M/E Total 12,465 48,053 0 0 60,518 Year Class 2011 R 100% Value Land Dwelling Building M/E Total Acres 23,600 90,980 0 0 114,580 0 Credits Military Exemption Homestead Credit Disabled Veteran Credit Property Tax Relief Credit Agricultural Credit Family Farm Credit Y Taxable Value Land Dwelling Building M/E Total 11,977 46,174 0 0 58,151 TAX INFORMATION ASSESSMENT YEAR 2011 PAYABLE 2012/2013 Tax District 940001 - WATERLOO http://www2.co.black-hawk. ia.us/website/bhmap/bhRepDet.asp?apn=891301301011 8/2/2013 Black Hawk County Detailed Parcel Report Page 2 of 2 LEGAL UNPLATTED WLOO EAST THAT PART OF SW 1/4 SEC 1 T 89 R 13 LYING WITHIN THE FOL DES BOUNDARIES COM ATA PT IN THE N LINE OF SW 1/4 OF SAID SEC WHICH IS 1025 FT E OF CENTER LINE OF PRESENT PAVING ON HWY 63 TH E ALONG THE N LINE OF THE SW 1/4 OF SAID SEC 100 FT TH S ALONG A LINE WHICH IS PAR WITH THE CENTER LINE OF THE PRESENT PAVING ON HWY 63 A DIST OF 270 FT TH W ALONG A LINE WHICH IS PAR WITH THE N LINE OF SW 1/4 OF SAID SEC TO A PT WHICH IS 1025 FT E OF CENTER LINE OF PRESENT PAVING ON HWY 63 TH N TO PL OF BEG & EASE LAND Basis Value Rear le Value Military Exemption RLevy ate Gross Tax Net Tax Corp 1Gross 4,580 $,151 270 0 18 $2,418 23 $2,260.00 Nocorp otal Rooms Below 0 Bedrooms Below 0 0 $2,4 0.62 Basement Homestead Credit Disabled Veteran Credit Property Tax Relief Credit Ag Credit Family Farm Credit Corp $157.32 $0.00 $0.00 $0.00 $0.00 Nocorp Roof Asph / Gable $0.00 Floor/Wall Pipeless LEGAL UNPLATTED WLOO EAST THAT PART OF SW 1/4 SEC 1 T 89 R 13 LYING WITHIN THE FOL DES BOUNDARIES COM ATA PT IN THE N LINE OF SW 1/4 OF SAID SEC WHICH IS 1025 FT E OF CENTER LINE OF PRESENT PAVING ON HWY 63 TH E ALONG THE N LINE OF THE SW 1/4 OF SAID SEC 100 FT TH S ALONG A LINE WHICH IS PAR WITH THE CENTER LINE OF THE PRESENT PAVING ON HWY 63 A DIST OF 270 FT TH W ALONG A LINE WHICH IS PAR WITH THE N LINE OF SW 1/4 OF SAID SEC TO A PT WHICH IS 1025 FT E OF CENTER LINE OF PRESENT PAVING ON HWY 63 TH N TO PL OF BEG & EASE LAND Basis Front Rear Side 1 Side 2 Lot Area Acres Front Foot 100 100 270 270 0 27000 0.62 Totals: otal Rooms Below Bedrooms Above Bedrooms Below 6 0 27000 0.62 DWELLING CHARACTERISTICS Type Style Total Living Area Single -Family / Owner Occupied 1 Story Frame 1392 Year Built Area Heat AC Attic 1976 1392 Yes Yes None Total Rooms Above otal Rooms Below Bedrooms Above Bedrooms Below 6 0 3 0 Basement Basement Finished Area No Basement Floor Full 0 0 Foundation Flooring Conc Carp / Tile Exterior Walls Interior Finish Vinyl Drwl Roof Asph / Gable Non -Base Heating Floor/Wall Pipeless Handfired Space Heaters 0 Plumbin. 1 Full Bath < Style Area Extras Quantity SHED 10 X 8 NC SHED 80 Porch 1S Frame Open 27 Style Area Deck Concrete Patio- Low 784 GARAGES Year Built Style idth Length Area Basement Qtrs Over Area AC 1976 Att Frame 0 0 480 0 None 0 0 BASEMENT STALLS None Entry Status: Estimated http://www2.co.black-ha tia. us/website/bhmap/bhRepDet.asp?apn=891301301011 8/2/2013 CITY OF WA'I'HRLOO Council Communication City Council Meeting: October 10, 2011 Prepared: October 3, 2011 Dept. Head Signature: Dennis Clark # of Attachments: 1 Coo vc:i lottrw,L 16 (( o(?6 11 Riziltui loll "61v7 SUBJECT: Request to certify assessment of work performed by the Waterloo Water Works at 4 locations (Consent agenda item) Submitted by: Dennis Clark, General Manager of Waterloo Water Works Recommended City Council Action: Adopt a resolution approving communication from the General Manager of the Waterloo Water Works transmitting request to certify repair amounts for work performed by the Waterloo Water Works. Address Amount to certify 517 Campbell Avenue $992.16 321 East ls` Street $2,600.00 609 Baltimore Street $975.00 2775 Logan Avenue $7,142.24 Summary Statement: The Board of Trustees of the Waterloo Water Works adopted a resolution at their Board meeting, instructing the General Manager to forward the request to certify to the City Council of Waterloo, Iowa. The repairs were made to the private service lines of customers of the Waterloo Water Works. Expenditure Required: No City funds are required for this action. The Water Works pays for the repairs to the private service lines, and recovers the cost of the repairs through this assessment process. Source of Funds: Waterloo Water Works operating funds, generated from water sales. Policy Issue: Alternative: Background Information: DENNIS D. CLARK, P.E. WATERLOO WATER WORKS 325 SYCAMORE S BEET • P.O. BOX 27 General Manager WATERLOO. iOW.A 50704 October 3, 2011 Honorable Mayor & Council City of Waterloo City Hall 715 Mulberry Street Waterloo, IA. 50703 Dear Honorable Mayor & Council: 319-232-6280 FAX: 319-232-1962 TRUSTEES: TERRY M. KUNTZ, Chair RODGER L. BURRIS, Vice -chair MARY H. POTTER The following is an excerpt from the Board Meeting of the Waterloo Water Works Trustees held Wednesday, September 28, 2011. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $992.16, which is supported by invoice from the American Veterans Plumbing, LLC and Waterloo Water Works, showing the work necessary to repair the pave box in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the pave box at 517 Campbell Avenue, which is located on Lot 56, Kingbard Hill, Waterloo, Black Hawk County, Iowa, and owned by Brandi S. Wagner a/k/a Brandi Shea Wagner. WHEREAS, the property owner notified the Waterloo Water Works that the owner desired to have the cost of pave box repair assessed to the property taxes. After conversation with the owner, the owner voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. Page 2 It was moved by Potter, seconded by Burris, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Burris, Potter. Nays: None. Absent: None. Resolution adopted. After this is certified through your office, please send us a copy of the certification as follow through and reference with the customer. Respectfully, WATERLOO WATER WORKS Dennis D. Clark, P.E. General Manager DDC/cm Enclosure WATERLOO WATER WORKS DENNIS D. CLARK, P.E. General Manager 325 SYCAMORE STREET • P.O. BOX 27 WATERLOO, IOWA 50704 October 3, 2011 Honorable Mayor & Council City of Waterloo City Hall 715 Mulberry Street Waterloo, IA. 50703 Dear Honorable Mayor & Council: 319-232-6280 FAX:319-232-1962 TRUSTEES: TERRY M. KUNTZ, Chair RODGER L. BURRIS, Vice -chair MARY H. POTTER The following is an excerpt from the Board Meeting of the Waterloo Water Works Trustees held Wednesday, September 28, 2011. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $2,600.00, which is supported by invoice from Frickson Backhoe & Trucking, showing the work necessary to repair the service line in regards to the following: WHEREAS, the owners were notified by the Waterloo Water Works to make the repairs to the service line at 321 East 1st Street, which is located on Lot No. Four (4) in Block No. Thirty-three (33) in the Original Plat on the East side of the Cedar River, in the City of Waterloo, Black Hawk County, Iowa, and owned by Samuel L. Mingo and Aunderia Doreen Mingo. WHEREAS, the property owners notified the Waterloo Water Works that the owners desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owners, the owners voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. Page 2 It was moved by Potter, seconded by Burris, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Burris, Potter. Nays: None. Absent: None. Resolution adopted. After this is certified through your office, please send us a copy of the certification as follow through and reference with the customer. Respectfully, WATERLOO WATER WORKS Dennis D. Clark, P.E. General Manager DDC/cm Enclosure DENNIS D. CLARK, P.E. WATERLOO WATER WORKS 325 SYCAMORE STREET • P.O. BOX 27 General Manager WATERLOO, IOWA 50704 October 3, 2011 Honorable Mayor & Council City of Waterloo City Hall 715 Mulberry Street Waterloo, IA. 50703 Dear Honorable Mayor & Council: 319-232-6280 FAX:319-232-1962 TRUSTEES: TERRY M. KUNTZ, Chair RODGER L. BURRIS, Vice -chair MARY H. POTTER The following is an excerpt from the Board Meeting of the Waterloo Water Works Trustees held Wednesday, September 28, 2011. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $975.00, which is supported by invoice from Al Gordon Plumbing and Heating, L.C., showing the work necessary to repair the service line in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the service line at 609 Baltimore Street, which is located on Lot No. Two (2) in Block No. Four (4) in Leavitt, Johnson and Miller Addition to Waterloo, Iowa, Black Hawk County, and owned by Dale Jones. WHEREAS, the property owner notified the Waterloo Water Works that the owner desired to have the cost of water service line repair assessed to the property taxes. After conversation with the owner, the owner voluntarily signed a waiver of any further notice that may be required to have the Waterloo Water Works cause the work to be done and related costs assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. Page 2 It was moved by Potter, seconded by Burris, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Burris, Potter. Nays: None. Absent: None. Resolution adopted. After this is certified through your office, please send us a copy of the certification as follow through and reference with the customer. Respectfully, WATERLOO WATER WORKS Dennis D. Clark, P.E. General Manager DDC/cm Enclosure WATERLOO WATER WORKS DENNIS D. CLARK, P.E. 325 SYCAMORE STREET • P.O. BOX 27 General Manager WATERLOO, IOWA 50704 October 3, 2011 Honorable Mayor & Council City of Waterloo City Hall 715 Mulberry Street Waterloo, IA. 50703 Dear Honorable Mayor & Council: 319-232-6280 FAX: 319-232-1962 TRUSTEES: TERRY M. KUNTZ, Chair RODGER L. BURRIS, Vice -chair MARY H. POTTER The following is an excerpt from the Board Meeting of the Waterloo Water Works Trustees held Wednesday, September 28, 2011. RESOLUTION WHEREAS, the General Manager, Dennis D. Clark, presented a statement of $7,142.24, which is supported by invoice from All Star Plumbing & Heating and Waterloo Water Works, showing the work necessary to repair the service line in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to make the repairs to the service line at 2775 Logan Avenue, which is located on the South 10 acres of the Northeast Quarter of the Northeast Quarter of Section No. 11, Township No. 89 North, Range No. 13 West of the Fifth Principal Meridian, Black Hawk County, Iowa, excepting the South 220 feet of the East 5111/2 feet thereof, and owned by John T. Lyons WHEREAS, the property owner did not respond to notification from the Waterloo Water Works and did not make repairs to the service line, the Waterloo Water Works caused the service line to be repaired and assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. Page 2 It was moved by Potter, seconded by Burris, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Kuntz, Burris, Potter. Nays: None. Absent: None. Resolution adopted. After this is certified through your office, please send us a copy of the certification as follow through and reference with the customer. Respectfully, WATERLOO WATER WORKS Dennis D. Clark, P.E. General Manager DDC/cm Enclosure TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 00,v. (4 6,6) FY.;<U':CBUDGETED 57)0 Oo EXPENDED YTD THIS REQUEST 11-7G )o LEFT AFTER THIS REQUEST DATE 2-'1;13 . i Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Jeff Siebel — Building Maintenance DATE: October 10, 2011 NAME OF CLASS / MEETING: Fall Plumbing & HVAC Conference DESTINATION Waterloo, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: October 10, 2011 RETURN DATE: October 11, 2011 DATE(S) OF MEETING: October 10 & 11 PURPOSE OF TRAVEL/TRAINING Certification for CEU WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE x PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: LODGING TAXI MEALS PARKING 476.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 476.00 BUDGET LINE ITEM: 010-22-6860-1315 1.3q(,, X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 476.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITYQF WATERLOO / / DEPARTMENT HEAD - / 7 I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED g(dr GGtiG FY •,'4 1';1`BUD&ETED 3g6a1.04) EXPENDED YTD /U /R,48 THIS REQUEST 3.35. (%g LEFT AFTER THIS REQUEST ,71 f, V'J. DATE 791 ) %'.Z f,26)// Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Tim Pillack - Captain DATE: November 1-2, 2011 NAME OF CLASS / MEETING: 8th Annual Governor's Homeland Security Conference DESTINATION: Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: November 1, 2011 RETURN DATE: November 2, 2011 DATE(S) OF MEETING: November 1-2, 2011 PURPOSE OF TRAVEL: Attend the 8th Annual Governor's Homeland Security Conference. Course Description: Pre -Post Disaster Planning, Economic Espionage: The Insider Threat, Whole Community Emergency Management, Changes in Service Deliverables, Inclusive Emergency Planning: Including Individuals with Access and Functional Needs The Homeland Security Conference has been approved through the Iowa Department of Homeland Security and the 2009 Homeland Security Grant will reimburse funding. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $150.08 LODGING TAXI $60.00 MEALS PARKING $125.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 335.08 010 11 1150 LEIN BUDGET LINE ITEM: 11GRT LEN6 X GRANT REIMBURSABLE YES NO YES NO TOTAL: $ PER PERSON REQUIRED CERTIFICATION I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD g -2-4- l I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE bhb(9d(I TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY (.(-2/,-A BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY .)/G' Sf() 7 /3476, 7060-00 /�/5.7(-) ,jc/0.UJ 6:3 Yiq 2776<i i' XV/ Copy - De•artment NAME(S) AND POSITION(S): Tim Moyer, Electrical Inspector Dan Youngblood, Combination Inspector DATE: 9/29/11 NAME OF CLASS / MEETING: 2011 Fall IAEI Educational & Business Meeting DESTINATION Altoona, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: October 13, 2011 RETURN DATE: October 14, 2011 DATE(S) OF MEETING: October 13 & 14, 2011 PURPOSE OF TRAVEL/TRAINING International Association of Electrical Inspectors Meeting WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 340.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 340.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-22-5100-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 170.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OFj WATERLOO CDEPARTM HEAD ��. X7-// DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST AYOR 1 ti 112.0 DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY )(1 a BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY ''10 % /0 l3'LP 5 U(.). (k) 3ho5,ad 7/0 1 9.-;2v,.,2-6)// co• - De.artment NAME(S) AND POSITION(S): Abraham L. Funchess, Executive Director DATE: October 2, 2011— October 8, 2011 NAME OF CLASS / MEETING: National Fair Housing Training Academy — Investigation Training DESTINATION: Washington, D.C. DEPARTURE POINT IF NOT WATERLOO: Waterloo or Ce DEPARTURE DATE: October 2, 2011 RETURN DATE: October 8, 2011 DATE(S) OF MEETING: October 3, 2011— October 7, 2011 PURPOSE OF TRAVEL/TRAINING: Week One Investigation Training at the National Fair Housing Training Academy. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo PRIVATE VEHICLE ESTIMATE OF COST: 1891.50 LODGING 285.70 MEALS 50.00 TAXI PARKING REGISTRATION 1577.80 AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 3805.00 BUDGET LINE ITEM: 010-27-2510-1346 X GRANT REIMBURSABLE YES NO YES NO TOTAL: $ 3805.00 PER PERSON REQUIRED CERTIFICATION I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE S,$ARY AND BENEFICIAL TO THE AND IS CITYT RLOO ...etitit DATE K:\Shared GoodieslForms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST DATE 1°11 6 (dh (1 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCIIMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 2914366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: 09/26/11 Prepared: 09/21/11 Dept. Head Signature: ps # of Attachments: tot (6 (d°(((( vel 1040 fa) (f SUBJECT: Request to set a date of hearing on the adoption of the City of Waterloo Zoning Ordinance, which updates and replaces the existing City of Waterloo Zoning Ordinance No. 2479 adopted 02/03/69 and includes text and an official zoning map. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Approval. Summary Statement: Staff has been working with the Planning and Zoning Commission on major updates to the City of Waterloo Zoning Ordinance. The updates include significant changes to all portions of the existing Zoning Ordinance, so it is proposed that a new Zoning Ordinance be adopted, and that the existing Ordinance be rescinded. The Planning and Zoning Commission has held multiple special meetings devoted to reviewing the proposed Ordinance and at the September 13, 2011 Planning, Programming and Zoning Commission meeting, the Commission unanimously recommended approval of the new Zoning Ordinance. There are additional changes being proposed pertaining to regulations on alcohol sales uses that were not included when the Commission reviewed the request on the 13th. The Commission will be reviewing these additional proposed changes at their upcoming meeting on October 4t', and their recommendation will be forwarded on to the City Council prior to the Council hearing. Please find attached the revised Zoning Ordinance. Therefore, we request the City Council set a date of public hearing on the Zoning Ordinance amendment request as October 10, 2011, and publish an official notice pertinent to the requested amendment. If you have any questions, please do not hesitate to contact our office. Expenditure Required: None CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer October 10, 2011 Mayor Buck Clark & City Council 715 Mulberry Waterloo, IA 50703 Re: To be filed in the City Clerk's office to be placed on record as a complaint. Mayor & Council: This letter is in regard February 3, 1969 that is to Ordinance #2479 for public hearing I think this revision of Ordinance #2479 until the public has more time to review since the newspaper account is brief. Sincerely, Crpftelv.....fre adopted on tonight. should be what this Cheryl Christiansen co cL tabled all entails STATE OF IOWA, Black Hawk County I do solemnly swear that the annexed copy of 1364041 NOTICE OF PUBLIC HEARING CITY OF WA notice was published in the WATERLOO/CEDAR FALLS COURIER a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 10/04/2011, in the issues of 10/04/2011 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $19.60 Signed Subscribed and sworn to before me this / day of 0P06e/L, [ SiggbIrS otary Public Received of the sum of Dollars in full for publication of the above invoice. Notary Seal: NOTICE OF PUBLIC HEARING OR CITYO DINANPCEWATERLOOZONING TO WHO1r11T MAY CONCERN i Notice is hereby given that on the 10th day of October, 2011, at 530 p m., at City Hall Council Chambers, 715 Mul berry Street in the City of Waterloo, to was a public hearing will be held by ise City Coattail of the City of Waterloo to We, on the proposed. City of Waterloo Toning Ordinance. Tho proposed ordl mace updates and replaces the existing City of Waterloo Zoning OrdjOance No 2479 adopted 02/03/69 and includes text' and an offclal zoning map Tuhe proposed erdlnenoe regulates: land fordevelopment and standards t (such es lot size, lot width,. density, setback helghl, lot cov- Drage, etc,), general regulatlona, overlay disincts, advertising's' parking, exi� cepbons antl momflcatlons, Board of. Adjustment rules and procedures, Plan -:i. ning Ples andming dureoning Commis-: sion tyles and procedures, iloadwey and 000dplaM dwiriicls and standards for de velopnient in the ay and flood- plain, provisions farr amendments to the'. Zoning Ordinance and Zoning Map vio 1 and dlationsu iesaand re ponenforcement, ibilitIoe fothe CITY Planner or his/her official designee 1 A copy of the proposed ordinance is on 1 fga In the City Clerk's Office for public'. mspeclibn. Anyone interested may appear at IhaC time and place and be heard or may flet written comments with the Cliy Clerk, Cityklall, 715 MulberryStreet, Waterloo, Iowa, 50703, before the date set forseld hearing. Suzy Schares city Clerk..... Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: 09/26/11 Prepared: 09/21/11 Dept. Head Signature: # of Attachments: 43 lain tof SUBJECT: Request to preliminarily approve plans, specifications, form of contract, etc., set a date of public hearing, and publish an official notice pertinent to the taking of bids and request to receive and open the proposals for the Request for Proposal for Asbestos Abatement Services Group 2 for the Hazard Mitigation Grant Program (HMGP) Property Acquisition Project, and set the date of hearing and bid opening as October 10, 2011. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Preliminary approval of the plans, specifications, formof contract, etc. and setting a date of hearing and bid opening as October 10, 2011. Summary Statement: Expenditure Required: to be determined Source of Funds: FEMA Public Assistance (PA) Project WorksheetO2RJD73 Policy Issue: Asbestos Abatement of properties acquired as part of the HMGP Property Acquisition Project Alternative: N/A Background Information: On 1/20/09 the City Council authorized the submittal of an application to apply for Hazard Mitigation Grant Program (HMGP) 1763 Structural Acquisition (Buy Out) funds through the Iowa Homeland Security and Emergency Management Division (HSEMD). On 7/17/09 the City of Waterloo received official notice that the City was awarded funding under the program in accordance with the scope of work and budget that was included in our application that was submitted and approved by HSEMD and FEMA. On 8/3/09 the City Council authorized the agreement between HSEMD and the City of Waterloo, which has subsequently been executed. The total HMGP Property CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Acquisition (Buy Out) budget is $4,859,419.00 (based on recent de -obligation), with funding from HSEMD for up to 75% of the total project budget, and funding from the Iowa Department of Economic Development (IDED) through a Supplemental Community Development Block Grant (CDBG) for 25% of the total project, including the 10% State portion and the required 15% local match. The Robert T. Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. ;5121- 5207 provides for the FEMA Public Assistance (PA) Program. The PA Program funds multiple disaster recovery activities, such as asbestos abatement. Sections 403 Essential Assistance and 404 Hazard Mitigation provide funding for demolitions associated with a HMGP Property Acquisition (Buy Out) Program. With this disaster (DR -1763) the program is funded 90% Federal share and 10% State share, with no required local match. Unlike the HMGP Program, with the PA Program communities are not issued an award, but all eligible expenses will be reimbursed through Project Worksheets (PW's). Therefore expenses related to the demolition of acquired properties, including administration and contractual expense (which would include an asbestos abatement contract) will be eligible for reimbursement through the FEMA PA Program. The City of Waterloo is seeking proposals for asbestos abatement in connection with the HMGP property acquisition project and have prepared a Request for Proposal (RFP) and Contract for Asbestos Abatement Services for 11 properties that were acquired later, and therefore not included with the previous asbestos testing, abatement and demolition contracts. The RFP provides all the proposal (bid) specifications, terms and conditions, as well as the scope of work and details on the method of evaluation. The RFP calls for a lump sum cost for each of the properties to be abated for asbestos. After a bidder is selected, a contract will need to be executed, and the contract must also be approved by HSEMD. The City of Waterloo previously entered into a contract with ATC Associates Inc. to perform the asbestos survey (testing) on the properties in question. The survey reports that ATC Associates prepares are included in the RFP as Exhibit "F", as they will inform the bidder as to the location and amount of asbestos that will need to be removed from each of the structures. Please fmd attached a copy of the Request for Proposal and Contract for Asbestos Abatement Services Group 2. The document will be available to interested bidders at the office of the Planning and Zoning Department after the City Council preliminarily approves the specifications, bid document, etc., and a date of hearing is set. The proposals would be due to the City Council, opened, and referred to staff for review and recommendation at the October 10, 2001 City Council meeting. cc: Noel Anderson, Community Planning & Development Director Chris Western, Planner II Path: K:\USERS\ARIC-S\City of Waterloo \council letters \RFPs Bids Contracts and Agreements for Goods or Services \09-21-11 Council Communication for RFP and Contract for Asbestos Abatement Services Group 2 for HMGP Property Acquisition Project.doc CITY OF WATERLOO, IOWA Request for Proposal September 2011 ASBESTOS ABATEMENT SERVICES GROUP 2 HAZARD MITIGATION GRANT PROGRAM (HMGP) PROPERTY ACQUISITION PROJECT City of Waterloo, Iowa Prepared by City of Waterloo Planning and Zoning Department SECTION I NOTICE OF REQUEST FOR PROPOSALS 1.0 Receipt and Opening of Proposals 1.0.1 All proposals must be received in a sealed envelope in City Hall (date and time stamped) by Monday, October 10, 2011 at 4:00 p.m. (our clock), Central Time, in order to be considered. City Hall is located at 715 Mulberry St, Waterloo, Iowa. Proposals sent electronically or via facsimile will not be accepted. The mailing container or envelope shall be plainly marked on the outside with the notation 'SEALED RFP FOR ASBESTOS ABATEMENT SERVICES', and the name of the company submitting the proposal. 1.1 RFP Timeline Name of the Proposal: Date of Issuance: Deadline for Questions: Deadline for Proposal Submittal: Submit Sealed Proposal to: Address exactly as stated—) -* -* Method of Submittal: Contact Person, Title: E-mail Address: Phone/ Fax Numbers: ASBESTOS ABATEMENT SERVICES Monday, September 26, 2011 Monday, October 3, 2011 at 5:00 p.m., Central Time Monday, October 10, 2011 at 4:00 p.m., Central Time SEALED RFP FOR ASBESTOS ABATEMENT SERVICES City Hall City Clerk's Office 715 Mulberry Street Waterloo, IA 50703 Mail or Overnight Delivery, In Person (No Electronic or Fax Submittals) Aric Schroeder, City Planner/Project Manager aric.schroeder(5waterloo-ia.org Phone: 319-291-4366 Fax: 319-291-4262 1.2 The City reserves the right to accept or reject any or all proposals and to waive any informalities or irregularities in proposals if such waiver does not substantially change the offer or provide a competitive advantage to any Proposer. Further, mathematical errors in individual bid tabulations and/or total bid summations resulting in differing amounts than submitted will, at the sole discretion of the City, be taken into consideration and either waived or considered to be a basis for bid rejection. 1.3 The City is not responsible for delays occasioned by the U.S. Postal Service, the internal mail delivery system of the City, or any other means of delivery employed by the Proposer. Similarly, the City is not responsible for, and will not open, any proposal responses that are received later than the date and time stated above. Late proposals will be retained in the RFP file, unopened. No responsibility will be attached to any person for premature opening of a proposal not properly identified. 1.4 Proposals will be opened on Monday, October 10, 2011, at 5:30 pm (our clock) Central Time in City Hall, 715 Mulberry Street, Waterloo. The main purpose of this opening is to reveal the name(s) of the Proposer(s), not to serve as a forum for determining the awarded proposal(s). 1.5 Proposals will be evaluated promptly after opening. After an award is made, a proposal summary will be sent to all companies who submitted a proposal. Proposal results will not be RFP FOR ASBESTOS ABATEMENT SERVICES GROUP 2 — 2011 Page 2 of 12 given over the telephone. Proposals may be withdrawn anytime prior to the scheduled closing time for receipt of proposals; no proposal may be modified or withdrawn for a period of sixty (60) calendar days thereafter. 1.6 This project is totally or partially funded by the Federal Emergency Management Administration (FEMA). FEMA site monitor(s) may be present to observe and monitor asbestos survey procedures at the worksite. SECTION II INSTRUCTIONS TO PROPOSERS 2.0 The Proposal shall include the attached Exhibit "D signature page and Exhibit "E" bid tabulation pages, properly completed. A company representative who is authorized to bind the company will sign on behalf of the company to indicate to the City that you have read all provisions of the RFP and agree to all terms and conditions, except as provided in paragraph 2.4 below. The City of Waterloo reserves the right to reject any or all proposals, and to accept in whole or in part, the proposal, which, in the judgment of the proposal evaluators, is the most responsive and responsible proposal. 2.1 With respect to all insurance coverages specified in Exhibit "G" attached hereto, the Proposer must provide one or more certificates of coverage in the minimum amounts required and maintain such coverage in force at all times during the term of the Contract. 2.2 A bid guarantee from each Proposer equivalent to five percent (5%) of the bid price is required. The bid guarantee shall consist of a firm commitment, such as a bid bond, certified check, or other negotiable instrument acceptable to the City, as assurance that the Proposer will, upon acceptance of its bid, execute such contractual documents as may be required within the time specified. 2.3 This Request for Proposal does not commit the City to make an award, nor will the City pay any costs incurred in the preparation and submission of proposals, or costs incurred in making necessary studies for the preparation of proposals. 2.4 Important Exceptions to Contract Documents - The Proposer shall clearly state in the submitted proposal any exceptions to, or deviations from, the minimum proposal requirements, and any exceptions to the terms and conditions of this RFP. Such exceptions or deviations will be considered in evaluating the proposals. Any exceptions should be noted on the Signature Page. Companies are cautioned that exceptions taken to this RFP may cause their proposal to be rejected. No additional exceptions shall be allowed after submittal of a proposal. 2.5 Incomplete Information - Failure to complete or provide any of the information requested in this RFP, including references, and/or additional information as indicated, may result in disqualification by reason of "non responsiveness". 2.6 Proposer must submit a completed and signed bidder suspension and debarment certification in the form attached as Exhibit "H". RFP FOR ASBESTOS ABATEMENT SERVICES GROUP 2 — 2011 Page 3 of 12 SECTION III SPECIAL TERMS AND CONDITIONS 3.0 Term of Contract 3.0.1 The initial term of the Contract shall be for three (3) months, anticipated to be (October 17, 2011) to (January 16, 2011). 3.0.2 The City and the Contractor may renew the original Contract for six (6) month time periods by mutual agreement. Thirty (30) days' notice must be given to renew the Contract for additional increments. 3.0.3 A Contract, approved by the City Council and signed by the Mayor, shall become the document that authorizes the Contract to begin, assuming the insurance requirements have been met. Each section contained herein, any addenda and the response (Proposal) from the successful bidder shall also be incorporated by reference into the resulting Contract. 3.0.4 No price escalation will be allowed during the initial term of the Contract. If it is mutually decided to renew beyond the initial period and the Contractor requests a price increase, the Contractor shall provide documentation on the requested increase. The City reserves the right to accept or reject price increases, to negotiate more favorable terms, or to terminate (or allow to expire) without cost, the future performance of the Contract. 3.0.5 The total actual expenses shall not exceed the amount allowed by the project Contract, including any renewal extensions thereof, unless amended by written agreement. 3.1 Agreement Forms 3.1.1 After award, the Proposer will be required to enter into a written contract with the City that is substantially in the form attached hereto as Exhibit "A". 3.1.2 Government Mandated Contract Provisions — Because the project activity is funded by the federal government, federal law requires that the City's contracts relating to the project include certain provisions. It is possible that some of the provisions set forth in this Section do not apply to Contractor or the services to be provided hereunder, but the provisions are nonetheless set forth to cause the Contract to comply with federal law. City makes no representation about whether any particular requirement is applicable to this Contract. Parenthetical comments in the following paragraphs are taken from 44 CFR § 13.360). 3.1.2.1 Termination for Cause. In the event that Contractor defaults in the performance or observance of any covenant, agreement or obligation set forth in the Contract, and if such default remains uncured for a period of seven (7) days after notice thereof shall have been given by City to Contractor (or for a period of fourteen (14) days after such notice if such default is curable but requires acts to be done or conditions to be remedied which, by their nature, cannot be done or remedied within such 14 -day period and thereafter Contractor fails to diligently and continuously prosecute the same to completion within such 14 -day period), then City may declare that Contractor is in default under the Contract. 3.1.2.2 Termination for Convenience. The Contract may be terminated at any time, in whole or in part, upon the mutual written agreement of the parties. City may also choose to terminate the Contract at any time by delivering to Contractor 10 -days' advance written notice of intent to terminate. 3.1.2.3 Remedies. If Contractor is in default of the Contract and has not cured said default as set forth in Section 3.1.2.1 above, the City may take any one or more of the following steps, at its option: RFP FOR ASBESTOS ABATEMENT SERVICES GROUP 2 — 2011 Page 4 of 12 3.1.2.3.1 by mandamus or other suit, action or proceeding at law or in equity, require Contractor to perform its obligations and covenants under the Contract, or enjoin any acts or things which may be unlawful or in violation of the rights of the City under the Contract, or obtain damages caused to the City by any such default; 3.1.1.1.1 have access to and inspect, examine and make copies of all books and records of Contractor which pertain to the project; 3.1.1.1.2 declare a default of the Contract, make no further disbursements, and demand immediate repayment from Contractor of any funds previously disbursed under the Contract; 3.1.1.1.3 terminate the Contract by delivering to Contractor a written notice of termination; and/or 3.1.1.1.4 take whatever other action at law or in equity may be necessary or desirable to enforce the obligations and covenants of Contractor under the Contract, including but not limited to the recovery of funds. 3.1.1.1.5 No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right of City to enforce the same or to obtain relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation thereof at any later time or times. In the event that City prevails against Contractor in a suit or other enforcement action under the Contract, Contractor agrees to pay the reasonable attorneys' fees and expenses incurred by City. 3.1.2.4 Contractor shall comply with Executive Order 11246 of September 24, 1965, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR Chapter 60). (applies to all construction contracts awarded in excess of $10,000 by grantees and their contractors or subgrantees) 3.1.2.5 Contractor shall comply with the Copeland "Anti -Kickback" Act (18 U.S.C. 874) as supplemented in Department of Labor regulations (29 CFR Part 3). (applies to all contracts and subcontracts for construction or repair) 3.1.2.6 Contractor shall comply with the Davis -Bacon Act (40 U.S.C. 276a to 276A-7) as supplemented by Department of Labor regulations (29 CFR Part 5). (applies to construction contracts in excess of $2,000 awarded by grantees and subgrantees when required by federal grant program legislation, but does not apply to projects paid for with disaster funding) 3.1.2.7 Contractor shall comply with Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-330) as supplemented by Department of Labor regulations (29 CFR Part 5). (applies to construction contracts awarded by grantees and subgrantees in excess of $2,000, and in excess of $2,500 for other contracts which involve the employment of mechanics or laborers) 3.1.2.8 City's Reporting Regulations and Requirements. Contractor shall exercise best efforts to maintain communication with City personnel whose involvement in the project is necessary for successful and timely completion of the work of the project, including by not limited to the closing of specific transactions. Communications between the parties shall be verbal or in writing, as requested by the parties or as dictated by the subject matter to be addressed. Contractor shall maintain all project records for a minimum period of three (3) years after the date of final payment for services rendered under the Contract. During the term of the Contract and for the ensuing record -retention period, Contractor RFP FOR ASBESTOS ABATEMENT SERVICES GROUP 2 — 2011 Page 5 of 12 shall make any or all project records available upon reasonable request, and in any event within two (2) business days of request, to City, Iowa Homeland Security and Emergency Management Division (HSEMD), the Federal Emergency Management Agency (FEMA), the Comptroller General of the United States, and any other agency of state or federal government, or the duly authorized representatives of any of the foregoing, that has provided funding or oversight for the HMGP property acquisition project, for the purpose of making audit, examination, excerpts and/or transcriptions. For purposes of this section, "records" means any and all books, documents, papers and records of any type or nature that are directly pertinent to the Contract. Contractor agrees to furnish, upon termination of the Contract and upon demand by the City, copies of all basic notes and sketches, charts, computations, and any other data prepared or obtained by the Contractor pursuant to the Contract, without cost and without restrictions or limitation as to the use relative to specific projects covered under the Contract. In such event, the Contractor shall not be liable for the City's use of such documents on other projects. 3.1.2.9 Patent Rights and Copyrights. With respect to any discovery or invention which arises or is developed in the course of or under the Contract, the Contractor is responsible for complying with requirements pertaining to patent rights, as defined by the awarding agency. With respect to any publication, documents, or data that arises or is developed in the course of or under the Contract, the Contractor is responsible for complying with requirements pertaining to copyright, as defined by the awarding agency. 3.1.2.10 Access to Documents. See Section 3.1.2.8 above. 3.1.2.11 Retention of Documents. See Section 3.1.2.8 above. 3.1.2.12 Contractor shall comply with all applicable standards, orders, or requirements issued under Section 306 of the Clean Air Act (42 U.S.C. 1857(h)), Section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR Part 15). (applies to contracts, subcontracts, and subgrants of amounts in excess of $100,000) 3.1.1.13 Energy Efficiency Standards. Contractor shall comply with mandatory standards and policies relating to energy efficiency that are contained in the State Energy Conservation Plan issued pursuant to the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat. 871). [53 FR 8078, 8087, Mar. 11, 1988, as amended at 60 FR 19639, 19645, Apr. 19, 1995]. 3.2 Terms of Payment 3.2.1 Invoices for services authorized under this Contract shall be submitted on a monthly basis and will be paid within forty-five (45) days after receipt of an original invoice and after services are delivered and have been accepted. Services will not be accepted until the asbestos survey and abatement monitoring contractor has inspected the property, has verified removal of asbestos containing material (ACM) as outlined in its asbestos survey report, and has provided the City with a written site clearance report. If the asbestos survey and abatement monitoring contractor determines that additional ACM removal is required for ACM identified in the asbestos survey report, the Contractor shall remove said ACM, at no additional charge to the City, within fourteen (14) days of notice of same so that site clearance can be obtained and services accepted for payment. The Contractor's failure to perform timely work or an excessive number of sites requiring return for additional ACM removal identified in the asbestos survey report shall constitute a material breach of the Contract, and will be a basis for termination and/or the filing of a claim against the Contractor's Surety. RFP FOR ASBESTOS ABATEMENT SERVICES GROUP 2 — 2011 Page 6 of 12 3.2.2 For accounting purposes, all invoices shall contain a sufficient level of detail regarding all services provided and allowable expenses incurred. 3.2.3 All invoices and supporting documentation shall be submitted at the intervals as agreed upon via US mail to: City of Waterloo Planning and Zoning Department, attn: HMGP Structural Acquisition Project, 715 Mulberry Street, Waterloo, IA 50703. 3.2.4 City has the right, at its discretion, to deny payment for any work by any Contractor if the total actual expenses exceed the amount allowed by the project Contract, including any renewal extensions thereof. The Contractor is not obligated to continue performance of services under this Agreement or otherwise incur costs in excess of the total actual expense allowed unless an amendment to the Contract is approved, and the City notifies the Contractor, in a written amendment, of the City's acceptance of the revised total actual expense allowed. 3.2.5 The City may withhold payment for reasons including, but not limited to, the following: unsatisfactory job performance or progress, defective work, disputed work, failure to comply with material provisions of the Contract, third party claims filed or reasonable evidence that a claim will be filed or other reasonable cause. SECTION IV SERVICE REQUIREMENTS 4.0 Background The City of Waterloo, Iowa, is seeking proposals for asbestos abatement services group 2 in connection with the acquisition of properties under the Hazard Mitigation Grant Program (HMGP) Property Acquisition Project. The HMGP project involves the purchase of properties significantly affected by the flood event of June 2008. The Iowa Homeland Security and Emergency Management Division (HSEMD) and the Federal Emergency Management Agency (FEMA) have approved the City of Waterloo's acquisition project to acquire properties in the Sans Souci, Riverside and Sherwood Park area. These properties include a mix of residential structures, garages, and other ancillary structures. There are no commercial or industrial properties. The City of Waterloo's approved Hazard Mitigation Grant Program (HMGP) Property Acquisition Project Application is on file in the office of the Planning and Zoning Department, 715 Mulberry Street, Waterloo, Iowa, and may be inspected by any Proposer prior to submittal of a proposal. The application includes detailed information, including maps and pictures, of the properties included. A list of addresses, including adjoining lots, is included as Exhibit "B", and an overview map is included as Exhibit"C". If Proposer requires access to view any structures in connection with formulating a bid, please contact the City's Project Manager to arrange for access. 4.1 Scope of Work The City of Waterloo is seeking a qualified asbestos abatement contractor to remove asbestos containing material (ACM) from the properties listed in Exhibit "B". Proposer shall be responsible to familiarize itself with the specifications included in this RFP and to make a personal examination of the job site(s) and the physical conditions that may affect its bidding and performance under the Contract. A debris monitor will be employed by the City to monitor the performance of this Contract. Any direction issued by the monitor shall be deemed as direction by the City. Absolutely no activities required under this Contract shall be performed without a debris monitor present. No debris shall be loaded without the monitor issuing a proper load ticket to document the origin of the load, date, contractor name, truck number, load departure time, and destination. Any work RFP FOR ASBESTOS ABATEMENT SERVICES GROUP 2 — 2011 Page 7 of 12 that is performed without the monitor being present or not in compliance with these specifications will be at the sole expense of the Contractor and will not be reimbursed by the City. The Proposer understands that it will be solely responsible for any liability, fees, fines, claims, etc., which may arise from its handling of materials not covered by the scope of work or not in compliance with these specifications. The services to be performed under this Contract shall consist of the following: 4.1.1 All services must be performed in accordance with all applicable codes and ordinances of the City of Waterloo, Iowa, accepted professional standards and best practices, as well as all applicable Federal and State regulations, including but not limited to asbestos Statutes and Rules (published by the Iowa Division of Labor), 40 CFR Part 61, National Emissions Standards for Hazardous Air Pollutants (NESHAP), as well as applicable State regulations of the Iowa Department of Natural Resources. The Contractor shall hold and maintain an asbestos permit issued by the Iowa Division of Labor, and all personnel who perform work on the Project shall hold and maintain an Iowa asbestos license issued by the Iowa Division of Labor. The Contractor must be an Iowa -registered contractor, and must include with proposal submittal a copy of their current permit issued by Iowa Workforce Development and current Iowa Contractor Registration Certificate. 4.1.2 Remove ACM as identified in the asbestos surveys included as Exhibit "F". 4.1.3 Document amounts of ACM removed from each structure. 4.1.4 Document ACM disposal at the Black Hawk County landfill through the use of load tickets and landfill tickets. 4.1.5 Provide information as requested by the City, the debris monitor, and/or ATC Associates Inc. (the City's asbestos survey and abatement monitoring contractor), and coordinate all asbestos abatement services with same. 4.1.6 At the request of the City given with reasonable advance notice, attend meetings of the City relative to the work set forth in this Agreement. 4.1.7 Provide other services as requested by the City as may be necessary to implement the HMGP Structural Acquisition Project. 4.2 Silence of Specifications — Commercially accepted practices shall apply to any detail not covered in this specification and to any omission of this specification. Any omission or question of interpretation of the specification that affects the performance or integrity of the service being offered shall be addressed in writing and submitted with the Proposal. 4.3 Due to project requirements, ATC Associates Inc., the contractor that conducted asbestos surveys and will monitor abatement, is not eligible to perform asbestos abatement on the same properties, and therefore is not eligible to bid on this RFP. 4.4 The Contractor shall complete the Project in an expeditious manner and shall commence work within seven (7) days after being notified by the City with a Notice to Proceed on any given property or properties. It is anticipated that the City will issue a Notice to Proceed approximately concurrently for all properties identified on Exhibit"B". All work shall be RFP FOR ASBESTOS ABATEMENT SERVICES GROUP 2 — 2011 Page 8 of 12 completed and necessary reports and documentation provided within thirty (30) days of the issuance of Notice to Proceed. If Contractor is prevented from timely completing the work because of circumstances beyond the Contractor's reasonable control as determined by the City, the time for completion of the work will be tolled for a period of time equivalent to the stoppage resulting from such circumstances. The Contractor does hereby expressly acknowledge and agree that time is of the essence of this Contract, and, thus, failure by the Contractor to timely render and perform services hereunder shall constitute a material breach of the Contract. SECTION V METHOD OF EVALUATION 5.0 Contract Award - Any Contract award(s) made by the City of Waterloo is subject to prior approval by the City of Waterloo City Council. 5.0.1 Award of Contract shall be made to the most responsible and responsive proposal from a Company whose proposal offers the greatest value to the City with regard to the criteria detailed and the specifications set forth herein. The City may select a Proposer based on an "all or none" proposal, on individual responses, or as is otherwise deemed to be in the best interest of the City. 5.1 Proposal Evaluation Criteria - In general, the proposals will be evaluated based on, but not limited to, the general evaluation criteria stated below and the completeness, clarity and content of the proposal. The following is a partial list of the criteria that may be used in our determination of company responsibility and responsiveness: 5.1.1 Qualifications and Experience 5.1.1.1 Years of Experience of Key Personnel 5.1.1.2 Feedback from References 5.1.1.3 Knowledge and experience with property acquisitions involved with federal and state grants. 5.1.2 Cost Effectiveness 5.1.3 Company Responsiveness to RFP 5.1.3.1 Total scope of services offered 5.1.3.2 Responses to overall proposal and compliance with submission guidelines 5.1.3.3 Proposal presentation (completeness, organization, appearance, etc.) 5.2 Financial terms will not be the sole determining factor in the award. To determine the award the City will use a proposal evaluation method that will enable the City to award a Contract to the Proposer offering services and experience that represents the best overall value to the City. 5.3 Proposal Evaluation Procedures - Proposals will be evaluated using the "Proposal Evaluation Criteria" as listed above. 5.3.1 Each proposal will be evaluated based on the evaluator's experience and judgment of how well the proposal addresses the City's requirements. Each prospective company is assured that any proposal submitted will be evaluated using the best available information and without any forgone conclusions. 5.3.2 Consideration will also be given to solicited written clarification provided during the evaluation process and to input from staff or other persons judged to have useful expertise that should be considered in a responsible, fair assessment of the relative merits of each proposal. RFP FOR ASBESTOS ABATEMENT SERVICES GROUP 2 - 2011 Page 9 of 12 5.3.3 Interviews and/or conference calls may be arranged with representatives of the companies whose proposals are deemed to be within the "competitive range." The purpose shall be the clarification of any aspect of the proposal that is deemed to have a material bearing on arriving at a fair determination of which proposal offers the best overall value. In addition, each Proposer deemed to be within the competitive range may be invited to submit a "best and final offer" if such seems appropriate under the clarifications issued to the provisions and specifications of this solicitation. 5.4 A Proposer's submission of a proposal constitutes its acceptance of this evaluation technique and its recognition and acceptance that subjective judgments will be used by the evaluators in the evaluation. 5.5 Following the evaluation process, the award process is as follows: 5.5.1 The evaluators shall determine which Proposer has submitted the best proposal using the criteria set forth above, and make its recommendation to the City Council. 5.5.2 The City Council considers a resolution awarding the Contract and authorizing the Mayor to execute the Contract on behalf of the City. Note, no Contract shall be deemed to be created and exist unless and until the City Council adopts a resolution awarding the Contract and authorizes the Mayor to sign the Contract. 5.5.3 The Mayor executes the Contract. SECTION VI FINANCIAL AND NON-FINANCIAL PROPOSAL 6.0 Financial Proposal: This portion of the Company's proposal shall include ONLY the proposed cost. 6.1 Pricing shall be submitted in the bid tabulation format required by the City (Exhibit "E",) and shall be inclusive of all expenses of any type or nature. If a summary of the bid tabulations differs from the actual amounts shown on the tabulation sheets, the figures shown on the bid tabulation sheets shall prevail over the summarized total. 6.2 Non -Financial Proposal: This portion of the proposal may be organized in a format determined by the Proposer, but should include all materials of the proposal relating to the service proposed, specifications, requirements, warranty, detailed service plan/timeline, experience, qualifications of key proposed personnel and other information of a non-financial nature. Provide a list of each proposed staff member with name, title, and description of work they would perform. 6.3 The Proposer shall list by name the principal or project manager in your company who will have direct and continued responsibility for the services provided to the City. This person will serve as the company's first point -of -contact on all matters dealing with services and the handling of day-to-day activities through the planning and implementation process. Interested companies should provide background and qualifications, highlighting experience with similar projects and demonstrating ways the company provides a high quality of customer service. 6.4 Proposer shall not make use of any subcontractors for the project unless such subcontractor has been approved in advance by the City, in the exercise of the City's sole discretion. Proposer shall submit such information about any proposed subcontractor as the City may reasonably request. RFP FOR ASBESTOS ABATEMENT SERVICES GROUP 2 — 2011 Page 10 of 12 6.5 Interested companies should provide an outline for project management and task implementation. Please note that timely completion of this project is critical. SECTION VII GENERAL TERMS AND CONDITIONS 1. LANGUAGE, WORDS USED INTERCHANGEABLY - The word CITY refers to the CITY OF WATERLOO, IOWA throughout these Instructions and Terms and Conditions. Similarly, PROPOSER refers to the person or company submitting an offer to sell its goods or services to the CITY, and CONTRACTOR refers to the successful bidder. 2. PROPOSER QUALIFICATIONS - No Proposal shall be accepted from, and no Contract will be awarded to, any person, firm or corporation that is in arrears to the City upon debt or Contract, that is a defaulter, as surety or otherwise, upon any obligation to the City, or that is deemed irresponsible or unreliable by the City. If requested, Proposers shall be required to submit satisfactory evidence that they have a practical knowledge of the particular supply/service proposal and that they have the necessary financial resources to provide the proposed supply/service as described in this Request for Proposal. 3. SPECIFICATION DEVIATIONS BY THE PROPOSER/ OFFEROR - Any deviation from this specification MUST be noted in detail, and submitted in writing in the Proposal. Completed specifications should be attached for any substitutions offered, or when amplifications are desirable or necessary. The absence of the specification deviation statement and accompanying specifications will hold the Proposer strictly accountable to the specifications as written herein. Failure to submit this document of specification deviation, if applicable, shall be grounds for rejection of the item when offered for delivery. If specifications or descriptive papers are submitted with Proposals, the Proposer's name should be dearly shown on each document. 4. COLLUSIVE PROPOSAL - The Proposer certifies that the proposal submitted by said Proposer is done so without any previous understanding, agreement or connection with any person, firm, or corporation making a proposal for the same Contract, without prior knowledge of competitive prices, and it is, in all respects, fair, without outside control, collusion, fraud or otherwise illegal action. 5. SPECIFICATION CHANGES, ADDITIONS AND DELETIONS - All changes in Proposal documents shall be through written addendum. Verbal information obtained otherwise will NOT be considered in awarding of Proposals. 6. PROPOSAL CHANGES - Proposals, amendments thereto, or withdrawal requests received after the time advertised for Proposal opening, will be void regardless of when they were mailed. 7. HOLD HARMLESS AGREEMENT - The Contractor agrees to protect, defend, indemnify and hold harmless the City of Waterloo, its officers and employees, the US Government, FEMA, State of Iowa, their agencies and. agents, from any and all claims and damages of every kind and nature made, rendered or incurred by or in behalf of every person or corporation whatsoever, including the parties hereto and their employees that may arise, occur, or grow out of any acts, actions, work or other activity done by the Contractor, its employees, subcontractors or any independent contractors working under the direction of either the Contractor or subcontractor in the performance of this Contract. 8. PROPOSAL REJECTION OR PARTIAL ACCEP- TANCE - The City reserves the right to reject any or all Proposals. The City further reserves the right to waive technicalities and formalities in Proposals, as well as to accept in whole or in part such Proposals where it is deemed advisable in protection of the best interests of the City. 9. PROPOSAL CURRENCY/LANGUAGE - All proposal prices shall be shown in US Dollars ($). All prices must remain firm for the duration of the Contract regardless of the exchange rate. All proposal responses must be submitted in English. 10. PAYMENTS - Payments will be made for all goods/services delivered, inspected and accepted within 45 days and on receipt of an original invoice. 11. MODIFICATION, ADDENDA & INTERPRETATIONS - Any apparent inconsistencies, or any matter requiring explanation or interpretation, must be inquired into by the Proposer in writing at least 72 hours (excluding weekends and holidays) prior to the time set for the Proposal opening. Any and all such interpretations or modifications will be in the form of written addenda. All addenda shall become part of the Contract documents and shall be acknowledged and dated on the signature page. 12. LAWS AND REGULATIONS - All applicable State of Iowa and federal laws, ordinances, licenses and regulations of a governmental body having jurisdiction shall apply to the award throughout as the case may be, and are incorporated here by reference. 13. SUBCONTRACTING - No portion of this Proposal may be subcontracted without the prior written approval by the City. 14. ELECTRONIC SUBMITTAL - Telegraphic and/or proposal offers sent by electronic devices (e.g. facsimile machines) are not acceptable and will be rejected upon receipt. Proposing firms will be expected to allow adequate time for delivery of their proposal either by airfreight, postal service, or other means. RFP FOR ASBESTOS ABATEMENT SERVICES GROUP 2 —2011 Page 11 of 12 15. CANCELLATION - Either party may cancel the award in the event that a petition, either voluntary or involuntary, is filed to declare the other party bankrupt or insolvent or in the event that such party makes an assignment for the benefit of creditors. 16. ASSIGNMENT - Proposer shall not assign this order or any monies to become due hereunder without the prior written consent of the City. Any assignment or attempt at assignment made without such consent of the City shall be void. 17. EQUAL OPPORTUNITY - The successful firm agrees not to refuse to hire, discharge, promote, demote, or to otherwise discriminate in matters of compensation against any person otherwise qualified solely because of age, race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, citizenship status, disability, or veteran status. 18. TAXES - The City of Waterloo is exempt from sales tax and certain other use taxes. Any charges for taxes from which the City is exempt will be deducted from invoices before payment is made. 19. PROPOSAL INFORMATION IS PUBLIC - All documents submitted with any proposal and the proposal shall become public documents and subject to Iowa Code Chapter 22, which is otherwise known as the "Iowa Open Records Lawn. By submitting any document to the City of Waterloo in connection with a proposal, the submitting party recognized this and waives any claim against the City of Waterloo and any of its officers and employees relating to the release of any document or information submitted. Each submitting party shall hold the City of Waterloo and its officers and employees harmless from any claims arising from the release of any document or information made available to the City of Waterloo arising from any proposal opportunity. RFP FOR ASBESTOS ABATEMENT SERVICES GROUP 2 - 2011 Page 12 of 12 EXHIBIT "A" CONTRACT FOR ASBESTOS ABATEMENT SERVICES GROUP 2 This Contract for Asbestos Abatement Services Group 2 (the "Contract") is entered into as of , 2011, by and between the City of Waterloo, Iowa ("City") and ("Contractor"). In consideration of the mutual promises exchanged herein, the parties agree as follows: 1. Term and Services. For a period of three (3) months after the date of this Contract, subject to extension upon the mutual written agreement of the parties, the Contractor agrees to furnish all tools, labor and materials, and perform and substantially complete all work within the time period stated in the specifications after receipt of Notice to Proceed with respect to a given property or set of properties. By executing this Contract, Contractor certifies that it holds an asbestos permit issued by the Iowa Division of Labor and that all personnel who perform work on the project will have an asbestos license issued by the Iowa Division of Labor. Contractor agrees that such permit and licenses will be maintained during the term of this Contract. Work to be performed includes all work described in the Contract Documents (defined below). Contractor shall provide the above services at the cost set forth in the Contractor's RFP response. Contractor will be paid separately for each property at which services are performed. Contractor's request for payment for services authorized under this Contract shall be submitted on a monthly basis and will be paid within forty-five (45) days after receipt of an original invoice and after such services are delivered and accepted. Contractor will be paid for all items satisfactorily completed. Such payment will be full compensation for asbestos removal and disposal, for all permits, licenses, inspections, for complying with all laws, rules, regulations and ordinances, including safety, and for furnishing all materials, equipment and labor to complete the work in accordance with the plans and specifications. 2. Contract Documents. The following documents (collectively, the "Contract Documents") are hereby incorporated by reference as though set forth herein in full: a. Request for Proposal b. Addenda c. Response (Proposal) from the Contractor In the event of conflict between the provisions of the Contract Documents and this Contract, the provisions of this Contract shall prevail. 2.1 Contract Limits. Total actual expenses allowed by the project Contract, including any renewal extensions of the Contract, shall not exceed $ as provided in the Bid Tabulation that is part of Contractor's RFP Response referenced in Section 2.c above, except by written amendment as provided herein. 3. Approval; Timing of Work. Contractor shall not begin work until after the Contract has been approved by the City Council and a completely executed copy has been returned to Contractor with Notice to Proceed. The work shall commence within seven (7) days after the City has issued a Notice to Proceed with respect to any particular property or set of properties, and all work shall be completed and delivered within thirty (30) days after issuance of the Notice to Proceed. 4. Performance Bond. Contractor shall furnish a bond in an amount equal to One Hundred percent (100%) of the contract price and shall be issued by a responsible surety acceptable to the City. The bond shall guarantee the faithful performance of the contract and the terms and conditions therein contained, shall guarantee the prompt payment of all materials and labor and protect and shall save harmless the City from claims and damages of any kind arising out of the performance of this contract. 4.1 Payment Bond. Contractor will be required to furnish a payment bond in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City Council and shall guarantee the faithful payment as required by law of all persons supplying labor and material in the execution of the work provided for in the Contract. 5. Reporting; Records. Contractor shall exercise best efforts to maintain communication with City personnel whose involvement in the project is necessary or advisable for successful and timely completion of the work of the project. Communications between the parties shall be verbal or in writing, as requested by the parties or as dictated by the subject matter to be addressed. Contractor shall maintain all project records for a minimum period of three (3) years after the date of final payment for services rendered under this Contract. During the term of this Contract and for the ensuing record -retention period, Contractor shall make any or all project records available upon reasonable request, and in any event within two (2) business days of request, to City, Iowa Homeland Security and Emergency Management Division (HSEMD), the Federal Emergency Management Agency (FEMA), the Comptroller General of the United States, and any other agency of state or federal government, or the duly authorized representatives of any of the foregoing, that has provided funding or oversight for the HMGP property acquisition project, for the purpose of making audit, examination, excerpts and/or transcriptions. For purposes of this section, "records" means any and all books, documents, papers and records of any type or nature that are directly pertinent to this Contract. Contractor agrees to furnish, upon termination of this Contract and upon demand by the City, copies of all basic notes and sketches, charts, computations, and any other data prepared or obtained by the Contractor pursuant to this Contract, without cost and without restrictions or limitation as to the use relative to specific projects covered under this Contract. In such event, the Contractor shall not be liable for the City's use of such documents on other projects. 6. Government -Mandated Provisions. Because the project activity is funded by the federal government, federal law requires that the City's contracts relating to the project include certain provisions. It is possible that some of the provisions set forth in this Section do not apply to Contractor or the services to be provided hereunder, but the provisions are nonetheless set forth to cause this Contract to comply with federal law. City makes no representation about whether any particular requirement is applicable to this Contract. Parenthetical comments in the following paragraphs are taken from 44 CFR § 13.36(i). A. Remedies. See Section 8 below. B. Termination for Cause and for Convenience. See Sections 8 and 9 below. 2 C. Contractor shall comply with Executive Order 11246 of September 24, 1965, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR Chapter 60). (applies to all construction contracts awarded in excess of $10,000 by grantees and their contractors or subgrantees) D. Contractor shall comply with the Copeland "Anti -Kickback" Act (18 U.S.C. 874) as supplemented in Department of Labor regulations (29 CFR Part 3). (applies to all contracts and subcontracts for construction or repair) E. Contractor shall comply with the Davis -Bacon Act (40 U.S.C. 276a to 276A-7) as supplemented by Department of Labor regulations (29 CFR Part 5). (applies to construction contracts in excess of $2,000 awarded by grantees and subgrantees when required by federal grant program legislation, but does not apply to projects paid for with disaster funding) F. Contractor shall comply with Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-330) as supplemented by Department of Labor regulations (29 CFR Part 5). (applies to construction contracts awarded by grantees and subgrantees in excess of $2,000, and in excess of $2,500 for other contracts which involve the employment of mechanics or laborers) G. City's Reporting Regulations and Requirements. See Section 4 above. H. Patent Rights and Copyrights. With respect to any discovery or invention which arises or is developed in the course of or under this Contract, the Archaeological Company is responsible for complying with requirements pertaining to patent rights, as defined by the awarding agency. With respect to any publication, documents, or data that arises or is developed in the course of or under this Contract, the Archaeological Company is responsible for complying with requirements pertaining to copyright, as defined by the awarding agency. I. Access to Documents. See Section 4 above. J. Retention of Documents. See Section 4 above. K. Contractor shall comply with all applicable standards, orders, or requirements issued under Section 306 of the Clean Air Act (42 U.S.C. 1857(h)), Section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR Part 15). (applies to contracts, subcontracts, and subgrants of amounts in excess of $100,000) L. Energy Efficiency Standards. Contractor shall comply with mandatory standards and policies relating to energy efficiency that are contained in the State Energy Conservation Plan issued pursuant to the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat. 871). [53 FR 8078, 8087, Mar. 11, 1988, as amended at 60 FR 19639, 19645, Apr. 19, 1995]. 7. Indemnity. Except as to any negligence of City, its officials, officers, employees or agents, in the performance of any duty under this Contract, and to the extent not covered by insurance maintained by Contractor, Contractor agrees to defend and indemnify US Government, 3 FEMA, State of Iowa, and City, the officials, officers, employees agencies and agents of each, and to hold same harmless, from and against any and all claims, demands, causes of action, losses, costs, or liabilities whatsoever, including but limited to reasonable attorneys' fees and expenses, arising from or in connection with the acts or omissions of Contractor in providing the services contemplated by this Contract. This will include but is not limited to actions or suits based upon or alleging bodily injury, including death, or property damage rising out of or resulting from the Contractor's operation under this Contract, whether by itself or by any subcontractor or anyone directly or indirectly employed by any of them. Contractor is not and shall not be deemed an agent or employee of the City. 8. Default; Termination for Cause. In the event that Contractor defaults in the performance or observance of any covenant, agreement or obligation set forth in this Contract, and if such default remains uncured for a period of seven (7) days after notice thereof shall have been given by City to Contractor (or for a period of fourteen (14) days after such notice if such default is curable but requires acts to be done or conditions to be remedied which, by their nature, cannot be done or remedied within such 14 -day period and thereafter Contractor fails to diligently and continuously prosecute the same to completion within such 14 -day period), then City may declare that Contractor is in default hereunder and may take any one or more of the following steps, at its option: a. by mandamus or other suit, action or proceeding at law or in equity, require Contractor to perform its obligations and covenants hereunder, or enjoin any acts or things which may be unlawful or in violation of the rights of the City hereunder, or obtain damages caused to the City by any such default; b. have access to and inspect, examine and make copies of all books and records of Contractor which pertain to the project; c. declare a default of this Contract, make no further disbursements, and demand immediate repayment from Contractor of any funds previously disbursed under this Contract; d. terminate this Contract by delivery to Contractor of written notice of termination; and/or e. take whatever other action at law or in equity may be necessary or desirable to enforce the obligations and covenants of Contractor hereunder, including but not limited to the recovery of funds. No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right of City to enforce the same or to obtain relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation thereof at any later time or times. In the event that City prevails against Contractor in a suit or other enforcement action hereunder, Contractor agrees to pay the reasonable attorneys' fees and expenses incurred by City. 9. Termination for Convenience. This Contract may be terminated at any time, in whole or in part, upon the mutual written agreement of the parties. City may also choose to terminate this Contract at any time by delivering to Contractor 10 -days' advance written notice of intent to terminate. 4 10. Non -Assignable Duties. Contractor may not assign its duties hereunder without the prior written consent of City. 11. Independent Contractor. Contractor is an independent contractor and is not an employee, servant, agent, partner, or joint venturer of City. Contractor has no power or authority to enter into contracts or agreements on behalf of City. City shall determine the work to be done by Contractor, but Contractor shall determine the legal means by which it performs the work specified by City. City is not responsible for withholding, and shall not withhold, FICA or taxes of any kind from any payments which it owes Contractor. Neither Contractor nor its employees, if any, shall be entitled to receive any benefits which employees of City are entitled to receive and shall not be entitled to workers' compensation, unemployment compensation, medical insurance, life insurance, pension, or any benefits of any type or nature whatsoever on account of their work for City. Contractor shall be solely responsible for compensating its employees, if any. 12. Anti -Discrimination. During the performance of this Contract, Contractor, for itself, its assignees and successors in interest, agrees to comply with the anti -discrimination laws of the State of Iowa, as contained in Sections 19B, 551.4 of the Code of Iowa, which are herein incorporated by reference and made a part of this Contract. 13. Severability. In the event any provision of this Contract, together with the Contract Documents, is held invalid, illegal, or unenforceable, whether in whole or in part, the remaining provisions of this Contract shall not be affected thereby and shall continue in full force and effect. If, for any reason, a court finds that any provision of this Contract is invalid, illegal, or unenforceable as written, but that by limiting such provision it would become valid, legal, and enforceable, then such provision shall be deemed to be written and shall be construed and enforced as so limited. 14. General Terms. This Contract, together with the Contract Documents, constitutes the entire agreement between the parties pertaining to the subject matter hereof. This Contract may not be modified or amended except pursuant to the mutual written agreement of the parties. This Contract is binding on the parties and the heirs, personal representatives, successor and assigns of each. Time is of the essence in the performance of the terms hereof. IN WITNESS WHEREOF, the parties have executed this Contract for Asbestos Abatement Services as of the date first set forth above. CITY OF WATERLOO, IOWA [Contractor Company] By: Ernest G. Clark, Mayor Date: Attest: Suzy Schares, City Clerk [Contractor Authorized Representative] Date: Exhibit "B" Property Data Sheet # PIN Property Address Year Built Main Base SF Stories Basement Other Buildings/Notes 1 891315376003 180 SANS SOUCI DR 1914 1010 2 Full 2 891315377002 LOT 22-31 SANS SOUCI - GARAGES 1990 - 2007 13168 (combined total) 1 None Six garage buildings and one picnic shelter for a total of 13,168 square feet 3 891316451021, 114 BLACKWOOD AV 1941 864 1 Full (above 20x40 steel utility building 891316451026, ground) 891316451027, 891316451028, 891316451029, 891316451014, 891316451015, 891316451016 4 891316327007, 159 GREENWOOD 1941 580 1 Full (above 24x24 garage that was pushed off 891316327008 AV ground) foundation by flood and now sits adjacent to 151 Greenwood 5 891316326014 160 GREENWOOD 1920, 1920 2778 (combined 1 Full (above Three dwellings on one property AV (160A, 160B & & 1930 total) ground) 6 891316401006, 128 GREENWOOD 1920 1360 1 Full (above 891316401008, AV ground) 891316401009 7 891316326029 162 GREENWOOD AV 1934 504 1 Full (above ground) 8 891316326025, 148 GREENWOOD 1928 632 1 Full (above 20x21+8x9 foundation (block walls) for 891316326021, AV ground) second dwelling located behind the 891316327009 home 9 891316301006 108 CASTLEWOOD LN 1947 1128 1 None Small shed located northeast of dwelling 10 891316327011 151 GREENWOOD AV 1920 532 1 Full (above ground) Information about property characteristics is provided as a convenience to bidders. It is believed, but not guaranteed, to be accurate, and bidders assume all risk of relying on such information. The City has not undertaken a thorough inspection to verify all data presented. Each bidder is advised to examine the properties itself to verify all information relevant to its bid and to project completion. EXHIBIT"D" SIGNATURE PAGE The undersigned Proposer/Bidder, having examined these documents and having full knowledge of the condition under which the work described herein must be performed, hereby proposes that they will fulfill the obligations contained herein in accordance with all instructions, terms, conditions, and specifications set forth; and that they will furnish all required services and pay all incidental costs in strict conformity with these documents for the stated process as payment in full. Our bid, consisting of the total of the tabulated amounts submitted for each site is, not to exceed: $ Amount in written form, not to exceed: The correct summation of actual bid tabulation figures will supersede any amounts shown on this page. Submitting Firm: Address: City: State: Zip: Authorized Representative (print) Authorized Representative Signature Date : Email: Phone: Fax: EXCEPTIONS/DEVIATIONS to this Request for Proposal shall be listed in writing on an attached document provided by the Bidder. Please be as specific as possible. Please check one: Our company has no exceptions/deviations. Our company does have exceptions/deviations which are listed on an attached document. GENERAL INFORMATION. Freight and/or delivery charges, if any, shall be included in the price. FIRM PRICING. Offered prices shall remain firm for a minimum of sixty (60) days after the due date of this solicitation unless indicated otherwise. Accepted prices shall remain firm for the duration of the contract. ADDENDA (It is the Bidder's responsibility to check for issuance of any addenda). The authorized representative herby acknowledges receipt of the following addenda: Addenda Number Date Addenda Number Date Addenda Number Date Addenda Number Date We choose not to bid at this time but would like to be considered for future requests for bid. THIS BID TABULATION IS FOR THIS ADDRESS ONLY: 180 Sans Souci Drive :B010V1i1N00 Total cost this address, not to exceed: W b N 0 b 2q • 03 Contractor agrees to complete the project as described in accordance with the specifications and other information included in the contract documents for the following prices: PRICING SHALL INCLUDE ALL APPLICABLE EXPENSES AND FEES. Document quantities of ACM removed and provide all necessary reports and documentation, including Load tickets and Landfill tickets. T� Disposal of ACM at Black Hawk County Landfill 7 rte: Removal of ACM. ITEM DESCRIPTION t ' ; r 7' Y v ' � �l -r 7 4/ e N ri el iA TOTAL COST m0• » < maq y� O am3(0 0m O00aa ai 0) £O Q ' (D 0.1-. - a O 7 0 (0 hN • 'Os f CD !(-3 O ra c a -. 3 d 7 O O p N n0) D a� 0) Ocr 0) Er 7 N 0 d 7s?a m • Zm c o 385 3 CD 7 O 0' N N • 3 N • 0 0.a w to 0 C a amm O �`<N_ ? ata N O 0 (°n 0 • 3 vomit° 0 0 av • 0 a 0• a y O (0 = n = FO =0) F 8s80) 3 y O J a (D N =(� (0 O C co §. E a�3 O = W N 7 a 0 *, ? N D 7 CD 0 c CD 7 r • O 5 w Wo a2 0) a 0 v d = a m ▪ o a 00. m n O N (0 a" < O 3'.<.c O 0)2o. 0. N (0 N N N 5 as a£ > 0 -{ O K • 3 m • 0 0. (0 3 0 n 3 N 1.4 j 1 O. a O M N ;co(0 D N a EXHIBIT "E" BID TABULATION — PROPERTY 1 co K 0 0 Z 0 0 THIS BID TABULATION IS FOR THIS ADDRESS ONLY: lonoS suss 44 -ZZ 1.01 Total cost this address, not to exceed: 2.0 b 2 =1 •3 11 Contractor agrees to complete the project as described in accordance with the specifications and other information included in the contract documents for the following prices: PRICING SHALL INCLUDE ALL APPLICABLE EXPENSES AND FEES. Document quantities of ACM removed and provide all necessary reports and documentation, including Load tickets and Landfill tickets. �xw lT J> xxr � r Disposal of ACM at Black Hawk County Landfill xy 9�? xx M 5 xe � ....... _.__ Removal of ACM. ITEM DESCRIPTION kft -CO sx 693 TOTAL COST o=D"--< m CDm a(o O (D (Jp (p 0N d 0 m N. 3. RI" a $ m J ma - .. _.. O r J O (D Dr 0-0 -4 N tiS N 7-0) O S. (D N a M O Q. j' N gN (O J .3. O O. S N N M J CD J F 0 f a _. o w S a N N D = .0 e a c c 3 S 0 a 3 m N Ja N. (D ^O N(0 = N 3 N N m noa =mm oSt a N CD Ovo O88 j 3 N (D m o Jo a N oo O -t O ((o 2.".5 0 d x 3 &3 0 = a (D 4 9JOI N C N (D Li?$2 *. rip ooh O S N xWN - J O A- m- .0 S (D N N- O ww .Ni O ? a n _W N08 ,J Q J o 'm 0 a p d O m J o (0 c 3 6 �. c CDv$a d (O N o col; aco x 0) D (D 5 OO_ • 3 oo s° 3 3 N a m 3 v C n c°m'Do 3 i N 'o 7 F S LI N N j 8 a a <D < O O (D O o , o a N N = EXHIBIT "E" BID TABULATION — PROPERTY 2 21O1OVIIINO3 Total cost this address, not to exceed: 2.0 ITEM NO. Contractor agrees to complete the project as described in accordance with the specifications and other information included in the contract documents for the following prices: PRICING SHALL INCLUDE ALL APPLICABLE EXPENSES AND FEES. Document quantities of ACM removed and provide all necessary reports and documentation, including Load tickets and Landfill tickets. Y av Disposal of ACM at Black Hawk County Landfill Y ye Removal of ACM. ITEM DESCRIPTION to E fA59 rr? TOTAL COST m5. _ c G N O a m2, N N 0 N n N, R. "c O.0 01 N = o=O m -4, N m m �� m N O a n• m "Co-g•.w C n 3 3 2 cD (O j 0 N 3. N O N S } OSN DT cn z .0 ? a o 3B'cR3 m a N. co ^oc( o =CD ^O S a p 1 N�% m a J > m O T K Nm • � •- p N m O'o O O0 0 M S j 3 N CO m m oa Q N No co O 0 m Eh D..o S m F 3N a 0 3 .0 5.N m y a v F a 3 O s R' p7 y a x1 �. 5- -01.2 M c m = o m O W d =0 0 O 53 Cu a 13 0. o O. P N N O -J O N m 3� =.c C m co N a 9 5. O m N.c_ N N (. P o m >m—I-, � 3 m r 3 N m o m =�.m m a 3FNo 7 F 17 S N j a a 8 a mm012 EXHIBIT "E" BID TABULATION — PROPERTY 3 W :IO1QVHjNO0 THIS BID TABULATION IS FOR THIS ADDRESS ONLY: 159 Greenwood Avenue Total cost this address, not to exceed: 3.0 N' o b Z -1 • O 3 Contractor agrees to complete the project as described in accordance with the specifications and other information included in the contract documents for the following prices: PRICING SHALL INCLUDE ALL APPLICABLE EXPENSES AND FEES. Document quantities of ACM removed and provide all necessary reports and documentation, including Load tickets and Landfill tickets. ?x � Wf Disposal of ACM at Black Hawk County Landfill rr vel w rr yz Removal of ACM. ITEM DESCRIPTION 69 4.9 3r yw <n . vi TOTAL COST IA 0 O X 5 IPJI Q d O 3. Pr a 5 Dt p 9Lmcra m a' 5- a a o S o co w m 04€ N a o .C -p' M c 0 3_ 3 8 m (o (o_ p O S N v ^ N D f 5. 0 o D1 x $ x p 7 m N - m m a m a a a 0 32 - 3 20 o m (o(fi5 NCD • (7; p, m 0m a c g (D o < N <D Qt 0 • o9• N-4' st N m mo v _ a aN o OS.1a O N = O N 3. os8m 3 N p a m c m (D .0 (0 5 C CDp CD (SD .N.. F.N o53 o - W N p p .x g. ( N d St D N c o Q OM O a 2- o ry W - -,o:= - mCT) CL oa o 0 m co ( co r o CD c (0 o � 3, oc N O • co m O O N N N w J P- o a X3(0 1/4e3ox CD0=.m v 3 F y �R-ay m CO jna *ry <a p co in'N EXHIBIT "E" BID TABULATION — PROPERTY 4 : IO10VMINO0 THIS BID TABULATION IS FOR THIS ADDRESS ONLY: 0) 0 iii artuany poo ue -5 O 0 IIlBMP aaiq; — N 0 O A N Total cost this address, not to exceed: W o N O "; a O Z -1 O 3 • Contractor agrees to complete the project as described in accordance with the specifications and other information included in the contract documents for the following prices: PRICING SHALL INCLUDE ALL APPLICABLE EXPENSES AND FEES. Document quantities of ACM removed and provide all necessary reports and documentation, including Load tickets and Landfill tickets. Disposal of ACM at Black Hawk County Landfill tzU;is01`tV WWWn iW Wry� Zc: rX ay'z Removal of ACM. ITEM DESCRIPTION ------ e e GY 3m ' (1) TOTAL COST o • = v n < O a o 0 m0 oo E. N o w 0 w 3 F Q i N N cr. = 0 0. '' S C) O O 0 CD Pr -h N D CD a. f m 0 • N O C n• (D N V =h 3 o 5 0 2 (D (0 0 0 0 •S N -n J (D 0. 0F o m I is p N o — - w • .O 5 3 -c a fD Zmco G -.o 0. c 32ST,3 o 0CD(oZ) 1 J N =o am O n0 g(u(0 O N`G N • -0 3- ^ 0 (D O v 0 0 c m= 3 3 N 0 N (p a v o O • N N O Q O O • ((0 C ▪ a 0 D R' 3 y O = Q O N 3 OCT ac8; (D ▪ N Fo St 3 O 0. d 3 W N N 9 5 N D) N N o 3N—hO O j O 10. N Q N Q NO Q O • d • 0,N O 0=0 h D o 3 < m. c (0 N a D) O N N P— 0. • 3 D_ m 3 m o 3 -o .N 0• D 3000 • x a o v j a a CD CD v 0 m O. s� aN N o EXHIBIT "E" BID TABULATION — PROPERTY 5 THIS BID TABULATION IS FOR THIS ADDRESS ONLY: 128 Greenwood Avenue :ZI01OVu1NOO Total cost this address, not to exceed: W o w r N O y,+ b ITEM NO. Contractor agrees to complete the project as described in accordance with the specifications and other information included in the contract documents for the following prices: PRICING SHALL INCLUDE ALL APPLICABLE EXPENSES AND FEES. Document quantities of ACM removed and provide all necessary reports and documentation, including Load tickets and Landfill tickets. _r rr yr Disposal of ACM at Black Hawk County Landfill spy r ter- �f Removal of ACM. ITEM DESCRIPTION EH E9 G9 -69 TOTAL COST N 0 (D = '°O 7 N C N 0 N j t. o D ° m • 0 o po 0<3• • FO's m m N 3 O f N 0= 0 7 0 CD PC IS * M a W J N O C n• CD 0 M o 0 w o 7 o °; 5 N N -w 5 (D O S o N �•x p N 7 N N N L j. a a m a mu1ac 3gED, 3 7 • - 0 N CD7 = yN N :-'3 3-O. N mCD 0 0 a m o•'<0 a 13 hi mp-0000 Oo y z • 3 0 0 m<D oO 3 0 N N �O 0 0 O N C_ n 3 O = N x 38 m O = a (9 .0 co �$_ a53 ° sa -Al CO N ., a F, S N Cm m m 8"C' a 7 0 • W a 0 F3 N 0. g 0 a O O 9.. O N 3 C N N `G0DSD 2. C rt. N 0 O O NN co N O1 st P- 0 a > 0 -1 o s. '< 3 m'� N N N O 70• M. CD 3N 3 7 x a*y N = O 0. N O 'O O N O. S l m EXHIBIT "E" BID TABULATION — PROPERTY 6 THIS BID TABULATION IS FOR THIS ADDRESS ONLY: 162 Greenwood Avenue :21010tl2i1NO0 Total cost this address, not to exceed: W O " N O O ITEM NO. Contractor agrees to complete the project as described in accordance with the specifications and other information included in the contract documents for the following prices: PRICING SHALL INCLUDE ALL APPLICABLE EXPENSES AND FEES. Document quantities of ACM removed and provide all necessary reports and documentation, including Load tickets and Landfill tickets. q% x+l sz a f is fi� Disposal of ACM at Black Hawk County Landfill Y ter: fi Y n Removal of ACM. ITEM DESCRIPTION to e la { 40 yr E» TOTAL COST n O X 0 _ o O C G p Oi 7 • 0 p co O D co (p d N O p n N 3 F a C N J F 9 ,' a _mo..zs a a = 0 4,N of N .O0 (D 0-000Q N N .O Si 08.3.38 0 m o p . _ S N o D * a d F g O N Xx g .O 5 a c a m a o 38gR3 co a N. N 0mc " O �y 0 J a N � oaa ad. g6a O K N a Sa N Do N a O O 8 y s j 3 N N 1 N O 2 o a y 018 Oto (p a. = 3 0 "c o.) 3N Q' a m c m N c 3 0 m N F F o 3. O 5 W N v << a T . N 9 S wnD N N p N ,N.. 0 a n N _W0 d - a p 0) 0. 0 0 a O 3.3' - N O N = c N N cry. 8 N N a N N_(p m n O 5 P - 8-a 3 m o x m 3 N=c. (SD c 13 3F 0. m o y'O O x e-, O O O. y 0 'O O 0(p O, -. (U D N - EXHIBIT "E" BID TABULATION — PROPERTY 7 W :21OIOVNINOO Total cost this address, not to exceed: W O r, N O"` b _ Z-( Om • 3 Contractor agrees to complete the project as described in accordance with the specifications and other information included in the contract documents for the following prices: PRICING SHALL. INCLUDE ALL APPLICABLE EXPENSES AND FEES. Document quantities of ACM removed and provide all necessary reports and documentation, including Load tickets and Landfill tickets. a �3t a `ry x5. � s Disposal of ACM at Black Hawk County Landfill Y� 4:' y Ham;: r.= r z�% Removal of ACM. ITEM DESCRIPTION yl -69�,o- 49 i✓/i Eft TOTAL COST o • O X 0 _ '00 O N C• p 0n O O. O O CO 5(D O M(0 0 01 O 0ON.•3. x 0.i N O N N O; a _ (D 0. = g- O 5 0 (11 0-0 • N (D CO CD 0 S ▪ m 0 C .Q O a 3 a'2, o o' O . S N N M J N O C 0o ` N S 0 5.Q Fri O N • D.0 -'a 3 S. m a 32=09 CD aN. (D 3 0 e ° 17)73r (Op N 1 0Om Or. - 0- O i < N • a o mpa p On (n (n o- p 3 ▪ O O O (D Fro N O 0 • OO N n• s. �'O S9 8 S § co 3 1n a 0 - N O 0 0 C 0 O C (D w s_ fo 53 O j 1 ri is Waw 5. aA 1. =_ 0 CD m C m 0v-0 0,0 o o • ga0 01 0. N O. 0. 0 0 O S S O N C - aj CD 3 `D- t 0 co co d N N n (0 • N m FL o a F 3m• 3� c a 3 m o 3 j -O S O.co N 13 3 N CD R d ailN L O N `O, 0 a EXHIBIT "E" BID TABULATION — PROPERTY 8 THIS BID TABULATION IS FOR THIS ADDRESS ONLY: 108 Castlewood Lane :NOlOVNINOO Total cost this address, not to exceed: p O N O ' -s O ITEM NO. Contractor agrees to complete the project as described in accordance with the specifications and other information included in the contract documents for the following prices: PRICING SHALL INCLUDE ALL APPLICABLE EXPENSES AND FEES. Document quantities of ACM removed and provide all necessaryreports and documentation, including Load tickets and Landfill tickets. Disposal of ACM at Black Hawk County Landfill f 3° h k t£ VS 1} t��4§x t� t s i r a / a. .... .....;:p.d k2S. kn,P; l�.�tt?il, �" � � all��r� l �� ti � � � .�;... zat*1 ��,'i �t�11�\53F4��tk��f'�F'�Sh`��i+fii��ih,�,i�}t`� 1��.�`��S'�i`Si ��it ��Al��sl'S�"`h 1t 3iY�f; ,. n.,, ,..5. ,., M r .. r,r.. ainF .5•�s��z nil ,, s..,.,a s. .. }.., s�� tsF � ai��t� wy 1'rr t^ r Removal of ACM. ITEM DESCRIPTION .69 (A f riY S7 fA yr 49 TOTAL COST CD 5 • C < CD w (o 0 N o o 9 m N o Of n N, 3, F a i N N =9: (D 0.- o O CD M N (ocomcot N S N o C C. W c = 3 3 c mono' o o S D) N n CD 5 S O g £ - 8 j N ? N • 9 st N c f0 (-c�3 3 W p N 0 • O N (o • ,D ] N �ogo.N 0(D 0. 0 3 N o `G N N m 0-o 0 O0o N -w S 3 3 N Lo D O O O N N a O o N _ n 5 O S 3 N 0 3 a Pi.a o c o o N N. g.p F o s 3. o of - W N o -A . sNa 3- m d m m o m . o P' o m 2mm m 0 3 o m 3 4 o- O e o S a N O N N c Cid "(OD O 3 .c ((� (D N (p 0. N (0 N O N N 7 S O- 1<3 (9 N N N 3 5 —co 0 5.o 0. CD N V N3 3 - 3_ 0. mo v 0 m 0, (D EXHIBIT "E" BID TABULATION — PROPERTY 9 THIS BID TABULATION IS FOR THIS ADDRESS ONLY: 151 Greenwood Avenue :U01O`d211NOO Total cost this address, not to exceed: o r 2.0 b ITEM NO. Contractor agrees to complete the project as described in accordance with the specifications and other information included in the contract documents for the following prices: PRICING SHALL INCLUDE ALL APPLICABLE EXPENSES AND FEES. rDocument quantities of ACM removed and provide all necessary reports and documentation, including Load tickets and Landfill tickets. ?mow Disposal of ACM at Black Hawk County Landfill yJ, Removal of ACM. ITEM DESCRIPTION 1J y N" y w 3.i yL' e d3 'i/ rv� N ;. EA TOTAL COST j/ Xy 3ry N p (D = S C G N = 0, = ON 5(O O D (.0 (D oxd 'O N O d_. a F a C N C F9'maa O cr o 0 o N 0 .Oi. O .0 N r°00° . CD 'Q 3 dio 5 ID g m m C o p p .5m N * a �. a O CT) = � x o 'm Z7-3 m o a s m c O o 2 c c p 3 g o c m D a N. (D 7 0 N(0 0 p �.r (ID •-i 0 S o. 0) D 0 co a S a= o p N K N O (D (D 0'00 0 00 0 -n 3 N N (D o O o N N O a 0 O N C n 5 0 = 0)x O S 0 0) 3N (D O (D CDa00 C coe co N. g.N F o S 3 O N 3-W N J N 4 N N C 0-0 0° 30 - N = a 0 N d o 0. o O d N 0- o O D N C 3`<O. C (Dto N a N g y 0) ID P-0. 0. , 00 O `< 3 co x m 3 m 3 -o CD 0CD CI. N V 3 = F S N N a 8 D. 0 e. (D < O (D O. S?d C^j0 N or, __ EXHIBIT "E" BID TABULATION — PROPERTY 10 EXHIBIT "F" See attached Asbestos Survey Summary and Abatement Specifications (10 pages) The complete Asbestos Survey Reports (243 pages) are on file in the office of the Planning and Zoning Department, 715 Mulberry Street, Waterloo, Iowa, and may be inspected by any Proposer prior to submittal of a proposal. Proposer may also request a CD of the complete Asbestos Survey Reports. The complete reports include more detail on scope of services, general site conditions for each site, details on the sampling strategy, and details for each property on the number, location, and type of material of samples taken, the lab results for the samples, and pictures of asbestos containing materials. The Abatement Contractor shall be responsible for all asbestos containing and/or contaminated materials within the defined areas of the project, and is required to perform an in-depth site investigation to determine the extent of asbestos containing materials and/or contamination, and include in its proposal the cost of all resources necessary to complete the work. SCOPE OF WORK ASBESTOS ABATEMENT CITY OF WATERLOO 1) 180 Sans Souci Drive 6) 128 Greenwood Avenue 2) Lots 22-31 Sans Souci Drive 7) 162 Greenwood Avenue 3) 114 Blackwood Avenue 8) 148 Greenwood Avenue 4) 159 Greenwood Avenue 9) 108 Castlewood Lane 5) 160 Greenwood Avenue 10) 151 Greenwood Avenue WATERLOO, IOWA PREFACE This project scope of work was prepared by ATC Associates Inc. under contract to the City of Waterloo. No specific warranties or guarantees, whether expressed or implied, are made by ATC Associates Inc. or its employees as to the use of any information, product, apparatus or process contained within. The scope of work was developed for the Asbestos Abatement project at Various Pre -Demo Houses in Waterloo, Iowa. Any reproduction for use on any other projects may result in serious legal liability and life or health safety consequences. Any use of these documents outside of its intended scope of work is strictly prohibited unless prior written permission is obtained. PROJECT SCOPE OF WORK Work of this contract includes all activities associated with asbestos abatement including, but not limited to, preparing the site for asbestos abatement, removal, decontamination, and disposal of asbestos containing/contaminated materials from Various Pre -Demo Houses in Waterloo, Iowa. It is the intent of the Owner to have all asbestos -containing materials abated in the various homes before demolition. The abatement contractor is responsible for all asbestos containing and/or contaminated materials within the defined areas of the project, and is required to perform an in-depth site investigation to determine the extent of asbestos containing materials and/or contamination, and include in his/her proposal the cost of all resources necessary to complete the work. REQUIRED NOTIFICATIONS All applicable notifications should identify this project as a "Demolition" project. All notifications and permits are the sole responsibility of the Contractor. All notifications shall be submitted to all state, local and federal agencies with copies provided to the City of Waterloo. 1 EXAMINATION OF SITE Examination of Site - There will be no walk-through of the facility but the bidder may request access for inspection. CHANGE ORDERS All change orders must be submitted to the City of Waterloo for consideration. ASBESTOS DISPOSAL Contractor shall dispose of all asbestos containing and/or contaminated material in an EPA approved landfill. The Contractor will pay for the special waste permit as required by the landfill. The Owners asbestos containing material shall not be mixed with asbestos containing/contaminated waste generated by other entities. Manifests must reflect only material which was abated from the facility, INSPECTION The Owner's Representative shall do a final inspection on each property after abatement and before demolition can proceed to verify all asbestos has been removed. IF FINAL INSPECTION FAILS GENERAL CONTRACTOR SHALL BE CHARGED THE SUM OF $200.00 PER HOUSE FOR REINSPECTION. ADJOINING PREMISES The Contractor shall take precautions and use extreme care to avoid damage to any of the adjacent facilities, buildings and utilities and carry out any necessary temporary and/or permanent repairs for which as directed by the Owner. SCOPE OF WORK A. The work covered by this section includes furnishing all labor, equipment, materials, and transportation necessary for the proper and safe removal, handling, and disposal of asbestos containing/contaminated materials required in this project. B. Work of this contract includes the decontamination, removal and disposal of asbestos containing/contaminated materials as described in the "Scope of Work" and/or drawings as necessary to expedite the demolition of the facility. The contractor is responsible for all asbestos containing/contaminated materials associated within the work areas at the subject facility. C. All resilient floor tile and linoleum quantification's are based on one layer, and these quantities do not include the removal of any overlying or underlying non asbestos containing materials that may need to be removed as part of the abatement process. Contractors should verify these quantities and number of layers prior to submitting a bid. No monetary or scheduling changes will be made for multiple layers of these items not identified in this document. 2 IDENTIFICATION OF ASBESTOS CONTAINING MATERIALS: The quantities of confirmed asbestos containing building materials reported in this document are only approximations. The following table represents those quantities of asbestos containing material: * Quantities listed are approximations only and should not be used by the Bidder/Contractor as the sole basis for calculating bid price. Bidder/Contractor shall verify all quantities and types of ACM to be removed. Attachment A is a copy of the full asbestos survey of the homes. TABLE 1: ASBESTOS ':CONTAIN ING MATERIALS 180 SANS SOUCT DRIVE: WATERLOO MATERIAL LOCATION SAMPLE NUMBER APPROX. QUANTITY ASBESTOS - CONTENT* HVAC Wrap Vent north of fireplace 016 100 sf 70% Chrysotile HVAC Wrap Hallway vent- 2" floor Various Locations in Basement 029 030 60% Chrysotile Sheet Flooring (brownish squares) -Asbestos in Backing Material South Entrance porch 017 100 sf 65% Chrysotile Sink Undercoating (gray) Kitchen Sink 018 6 sf 8% Chrysotile Drywall/ Joint Compound Various Locations - 2"a floor 020 400 sf 3% Chrysotile Light heat shield SE bedroom light 027 1 sf 60% Chrysotile s.E. = Square Feet TABLE 2: ASBESTOS CONTAINING MATERIALS LOTS 22-31 SANS SOUCI 'DRIVE: WATERLOO MATERIAL LOCATION SAMPLE NUMBER APPROX, QUANTITY ASBESTOS CONTENT* Window Glazing Newer Unit 118 NE corner 004 -8 windows 3% Chrysotile Window Glazing Middle North wall of unit 118 006 -12 windows 3% Chrysotile s.t. = Square Feet 3 TABLE 3: ASBESTOS -CONTAINING MATERIALS 114 BLACKWOOD AVENUE: WATERLOO MATERIAL LOCATION SAMPLE NUMBER APPROX. QUANTITY ASBESTOS CONTENT* Surface Texture - rough Middle room walls 012, 013 400 sf 3% Chrysotile Surface Texture - sandy Various Bedroom Walls 015 016 500 sf 5% Chrysotile 3% Chrysotile s.f. = Square Feet TABLE 4: ASBESTOS CONTAINING MATERIALS 159 GREENWOOD AVENUE: WATERLOO MATERIAL LOCATION SAMPLE NUMBER APPROX. QUANTITY ASBESTOS CONTENT* HVAC Wrap Hangers in Basement 010 1 sf 65% Chrysolite Caulk (white) Basement interior block joints -, various filled cracks 011 40 If 3% Chrysotile Window Glazing Basement Windows 012 3 windows 3% Chrysotile s.f. = Square Feet TABLE 5A: ASBESTOS 160A GREENWOOD CONTAINING MATERIALS' AVENUE: WATERLOO MATERIAL LOCATION SAMPLE NUMBER APPROX. QUANTITY ASBESTOS ' CONTENT* Flashing (black) Various Locations throughout 003 20 sf 15% Chrysolite Flashing/ Tar Wrap Gasline out of ground 004 61f 5% Chrysotile Plaster Skim Coat Various Walls and Ceilings on Fiberboard throughout 012 1500 sf 5% Chrysotile 013 ,014 2% Chrysotile Window Glazing (older) Various Windows throughout 019 -11 windows 3% Cluysotile HVAC Wrap Kitchen Floor Vent Boot 021 7 sf 60% Chrysotile HVAC Wrap Bedroom Floor Vent Boot 022 s.f. = Square Feet 4 TABLE 5B: ASBESTOS CONTAINING MATERIALS; 160B GREENWOOD AVENUE: WATERLOO MATERIAL LOCATION SAMPLE NUMBER APPROX. QUANTITY ASBESTOS CONTENT* Caulk (white) Various Exterior locations 010 250 ft 3% Chrysotile Built up Roofing Top Layer of roof 011 800 sf 15% Chrysotile Built up Roofing Bottom Layer of roof 012 800 sf 5% Chrysotile s.f. = Square Feet TABLE 5C: ASBESTOS CONTAINING MATERIALS 160C GREENWOOD AVENUE: WATERLOO MATERIAL LOCATION SAMPLE NUMBER APPROX. QUANTITY ASBESTOS '. : CONTENT* Sheet Flooring (brown rec. pattern) - Asbestos in backing Kitchen/ Dining room area - Top Layer 004 240 sf 60% Chrysotile HVAC Wrap Behind steel on wall near furnace 007 10 sf 45% Chrysotile HVAC Wrap Ductwork above furnace 008 5 sf 45% Chrysotile Window Glazing Various Exterior Windows 014 --14 windows 2% Chrysotile Flashing (gray -black) Various roof penetrations 019 5 sf 20% Chrysotile s.f. = Square Feet TABLE 6: ASBESTOS CONTAINING MATERIALS 128 GREENWOOD AVENUE: WATERLOO MATERIAL LOCATION SAMPLE NUMBER APPROX. QUANTITY ASBESTOS CONTENT* Floor Tile -9x9 (cream) Front Entry Floor 001 200 sf 15% Chrysotile Floor Tile -9x9 (cream) -Mastic Front Entry Floor 001 10% Chrysotile Floor Tile -9x9 (brown) Front Entry Floor 002 200 sf 15% Chrysotile Floor Tile -9x9 (brown) -Mastic Front Entry Floor 002 10% Chrysotile Joint Compound Various Locations Throughout - Newer Looking 003 1500 sf 3% Chrysotile Joint Compound Various Locations Throughout - Older Looking 004 3% Chrysotile Surface Texture - sandy Various Ceilings 008, 009 400 sf 5% Chrysotile Window Glazing Various Exterior Windows 011 -15 windows 3% Chrysotile Sheet Flooring (greenish) - Asbestos in backing Kitchen 012 150 sf 60% Chrysotile 5 TABLE 6: ASBESTOS CONTAINING MATERIALS 128 GREENWOODAVENUE: WATERLOO MATERIAL LOCATION SAMPLE NUMBER APPROX. QUANTITY - ASBESTOS CONTENT* Transite Various Locations Basement Ceiling 013 40 sf 20% Chrysotile Caulk (white) Exterior Windows to siding 014 200 If 10% Chrysotile Transite Siding Exterior of House 015 1200 sf 25% Chrysotile Flashing (black -gray) Roof Penetrations 020 5 sf 20% Chrysotile s.f. =Square Feet TABLE 7: ASBESTOS iCONTAINING MATERsIALS 162 GREENWOOD AVENUE: WATERLOO MATERIAL LOCATION SAMPLE NUMBER APPROX. QUANTITY ASBESTOS CONTENT* HVAC Wrap Various Locations in Basement 001, 002, 003 10 sf 70% Chrysotile Plaster Various Locations Throughout 004, 005, 006 1500 sf 2% Chrysotile Drywall/ Joint Compound Top of Basement Steps 013 100 sf 5% Chrysotile Window Glazing (older) Various Windows 019 —18 Windows 2% Chrysotile Roof Flashing (black) Various Roof Locations 021 8 sf 20% Chrysotile s.f. = Square Feet TABLE 8: ASBESTOS CONTAINING MATERIALS 148 GREENWOOD AVENUE: WATERLOO MATERIAL LOCATION SAMPLE NUMBER APPROX. QUANTITY r ASBESTOS CONTENT* Flashing (black) Various Roof Locations 007 20 sf 10% Chrysotile Caulk (white) Various Storm windows, windows in kitchen 012 -12 windows 3% Chrysotile Window Glazing Various House Windows 013 —8 windows 2% Chrysotile Window Glazing Basement Windows 014 —2 windows 2% Chrysotile Caulking House to foundation seal, and various exterior locations 015 2001f 3% Chrysotile s.f. = Square Feet 6 TABLE 9: ASBESTOS CONTAINING MATERIALS 108 CASTLEWOOD LANE: WATERLOO MATERIAL LOCATION SAMPLE NUMBER APPROX. QUANTITY ASBESTOS CONTENT* Window Glazing Various Locations 003 —14 windows 3% Chrysotile Flashing (black) Various Roof Locations 012 100 sf 20% Chrysotile Adhesive (tan) House paneling 013 300 sf 2% Chrysotile Adhesive (black) House paneling 014 300 sf 5% Chrysotile s.f. = Square Feet TABLE 10: ASBESTOS CONTAINING MATERIALS 151 'GREENWOOD AVE: WATERLOO MATERIAL LOCATION SAMPLE NUMBER APPROX. QUANTITY ASBESTOS CONTENT* Sink Undercoating (black) Sink laying in basement 013 1 sh* 15% Chrysotile Flashing (black) Various Locations 014 20 sf 20% Chrysotile s.f. = Square Feet 7 APPLICABLE PUBLICATIONS: The publications listed below form a part of this section to the extent that these publications are to be complied with. The publications are referred to in the text by basic designation only. 1. TITLE 29, CODE OF FEDERAL REGULATIONS, US DEPARTMENT OF LABOR OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA) STANDARDS. Part 1910.20 Access to Employee Exposure and Medical Records Part 1910.95 Occupational Noise Exposure Part 1910.13 Respiratory Protection Part 1926.1101 Asbestos. 2. TITLE 40 CODE OF FEDERAL REGULATIONS, U.S. ENVIRONMENTAL PROTECTION AGENCY (EPA) STANDARDS. Part 61, National Emission Standards for Hazardous Air Pollutants; Asbestos NESHAP Revision; Final Rule, and Part 763 Asbestos Containing Materials in Schools; Final Rule and Notice. 3. TITLE 49 CODE OF FEDERAL REGULATIONS, U.S. DEPARTMENT OF TRANSPORTATION (DOT) STANDARDS. Part 171 Hazardous Substances Part 172, Hazardous Materials; Final Rule and Part 173, Shippers — General Requirements for Subpart M Shipments and Packaging. 4. APPLICABLE STATE ORDINANCES AND CODES. 5. AMERICAN NATIONAL STANDARDS INSTITUTE (ANSI) STANDARDS. Z9.2-1979 Fundamentals Governing the Design and Operation of Local Exhaust Systems 6. NATIONAL INSTITUTE FOR OCCUPATIONAL SAFETY AND HEALTH (NIOSH) PUBLICATION. Manual of Analytical Methods, 3`1 Ed., Vol. 1 and 2 7. UNDERWRITERS LABORATORIES INC. (UL) PUBLICATION. 586-77 (R-1982) Test Performance of High Efficiency Particulate Air Filter Units SUBMITTALS: The Contractor shall submit data on the following items specified herein one week prior to start of work for approval by the Owner's Representative. A. FOR APPROVAL: State and Local Notifications, written Responses from respective agencies (if applicable) Construction Schedule, Plan of Action, and Removal Plan Landfill and Special Transporters Respiratory Protection Plan Worker Certificates, License, Medical Examination, Fit Tests, and Acknowledgments Contingency Plan, Emergency Plans, and Emergency Numbers 8 13. NOTIFICATIONS, CERTIFICATIONS, AND LICENSE: The Contractor shall be responsible for obtaining a license as a business entity and certifications of all personnel in accordance with the appropriate State regulations regarding asbestos removal, handling, and disposal. At least 10 days prior to the commencement of any asbestos removal/demolition, the Contractor shall prepare written notification in accordance with EPA, 40 CFR, 763, Part 61, Subpart M, to the applicable State and City if necessary. 1. Copies of this notification shall be forwarded to the appropriate EPA Region. 2. The Contractor shall submit copies of all of these notifications to the Owner's Representative not less than 10 working days prior to the start of the asbestos project. 3. The Contractor shall submit copies of any local and/or state response letters they receive no later than 10 days after receipt and prior to commencing any site work. C. PROOF OF EMPLOYEE TRAINING AND MEDICAL EXAMINATION. Prior to the start of the asbestos abatement project, the Contractor shall submit proof to the Owner's Representative that: 2. 3. Employees and the Competent Person, as defined in 29 CFR 1926.1101, have been trained in accordance with the appropriate state regulations and as defined in all other applicable regulations. The Competent Person will be continuously on-site during the asbestos abatement project. The employees and the Competent Person have completed all medical examinations as required by the applicable regulations. D. TEST RESULTS. All Test Results will be made available to the Owner. 1. Air Sampling and Analysis. All costs associated with OSHA personnel air monitoring requirements shall be borne by the Contractor. 2. Air Monitoring Results. OSHA required sampling shall be reported within 24 hours after the completion of a sampling period with written results to be submitted within 5 working days. Test results shall indicate each sample's pump serial number, time weighted average (TWA) fiber count, pump start time, pump stop time, date, pump flow rate, and exact location of where the sample was taken. 9 3. Air Monitoring Requirements. Fiber counts shall be calculated for an 8 -hour time weighted average (TWA) only for personal air monitoring not for area samples. The Contractor shall maintain results of air monitoring for 30 years in accordance with OSHA Standard 29 CFR 1926.1101. Test results shall include the names and signatures of the person(s) performing the air monitoring and the analyst who conducted the sample analysis. E. CLOSEOUT DOCUMAENTS Project Closeout. At the completion of all site work the contractor shall submit all pertinent documents pertaining to the project. Submittal's should include, but not be limited to the following items: project notification and amended notifications, permits, contractor submittals, supervisor logs, entry logs, change orders, notice of substantial completion and final project documentation, current asbestos worker certificates, asbestos worker release forms, asbestos contractor project job diary, and asbestos disposal receipts, and letter of final completion of demolition . l0 EXHIBIT "G" ASBESTOS ABATEMENT INSURANCE REQUIREMENTS Contractor, at its own expense, shall procure and maintain the following insurance so as to cover all risk which shall arise directly or indirectly from the contractor's obligations and activities. 1. Workers Compensation and Employers Liability Insurance meeting the requirements of the Iowa Workers Compensation Law covering all of the contractor's employees carrying out their work. 2. General Liability Insurance with limits of liability of at least $1,000,000 per occurrence for Bodily Injury and Property Damage. At a minimum, coverage for Premises, Operations, Products and Completed Operations shall be included. This coverage shall protect the public or any person from injury or property damages sustained by reason of the contractor or its employees carrying out their work. 3. Automobile Liability Insurance with either a combined limit of at least $1,000,000 per occurrence for bodily injury and property damage without sub -limits or split limits of at least $1,000,000 for bodily injury per person per occurrence and $1,000,000 for property damage per occurrence. Coverage shall include all owned, hired, and non -owned motor vehicles used in the performance of work by the contractor or its employees. 4. Pollution or Asbestos Abatement Liability Insurance with limits of at least $1,000,000 per occurrence covering all risks arising from the Contractor and its employees removing and properly disposing of asbestos. Subcontractors. In the case of any work sublet, the contractor shall require subcontractors and independent contractors working under the direction of either the contractor or a subcontractor to carry and maintain the same workers compensation and liability insurance required of the contractor. Asbestos removal must be done by a licensed asbestos removal contractor with a current certificate of insurance on file with the City. Qualifying insurance. Policies shall be issued by insurers who are authorized to do business in the State of Iowa. All policies shall be occurrence form and not claims made form. The contractor shall be responsible for deductibles and self-insured retentions in the contractor's insurance policies. Additional Insured. The City of Waterloo, Iowa, its officers and employees, shall be named as additional insured on the contractor's, subcontractor's, and independent contractor's liability insurance policies and certificates of insurance. This provision does not apply to workers compensation insurance. Certificate of Insurance Requirements 1. "The City of Waterloo, Iowa, its officers and employees" shall be designated as additional insureds. 2. The minimum liability limits required by the City are $1,000,000. This must be occurrence form liability coverage. 3. The following address must appear in the Certificate Holder section: City of Waterloo, Iowa, 715 Mulberry Street, Waterloo, IA 50703. 4. Certificate of Insurance must be provided to the City prior to starting the project and before a permit will be issued. Certificates may be sent by email, fax, mail, or delivery. 5. Contractor shall provide the City with a renewal certificate of insurance 30 days prior to policy expiration dates. 6. The certificate must clearly state that there is $1,000,000 of Pollution or Asbestos Abatement coverage. EXHIBIT "H" BIDDER SUSPENSION AND DEBARMENT REQUIREMENTS In response to federal law concerning suspension and debarment and in accordance with OMB Guidance in 2 CFR Part 180 and Executive Orders 12549 and 12689, all federally funded projects shall be performed by a qualified bidder. The qualified bidder has been further defined as follows: To be a qualified bidder, the person, corporation, partnership, or firm shall not have been suspended and disbarred from procurement for the Federal Government. The contractor shall provide the City with a certification that he is a qualified bidder according to the above definition. The Certification shall be submitted with the contractor's bid. A copy of the form of "Bidder Suspension and Debarment Certification" is included below. If it is determined that the contractor does not meet this qualification after he begins work, a shutdown notice shall be issued and the voiding of the contract shall begin unless the contractor becomes qualified. BIDDER SUSPENSION AND DEBARMENT CERTIFICATION Project Name: Asbestos Abatement Services Group 2 Date of Bid Opening: September 26 2011 To be a "qualified bidder", from the time the bid or proposal is submitted until award of the contract, and thereafter during the term of the contract if the bidder is awarded the contract, the person, corporation, partnership or firm shall not have been, nor shall it be, debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency. The undersigned hereby certifies that the bidder (proposer) identified in this certification is a "qualified bidder" as defined above, and the bidder hereby agrees to notify the City of Waterloo immediately if the bidder's status as a "qualified bidder" changes after the date hereof. Company Name: DUNS Number: (Data Universal Numbering System Number assigned by Dun & Bradstreet) Corporate Officer: Title: Date: STATE OF IOWA,. Black Hawk County I do solemnly swear that the annexed copy of 1364039 NOTICE OF PUBLIC HEARING AND NOTICE notice was published in the WATERLOO/CEDAR FALLS COURIER -, a daily newspaper printed in WATERLOO, Black Hawk County, Iowa, for 1 issues commencing on 10/04/2011, in the issues of 10/04/2011 of said newspaper, and that the annexed rate of advertising is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $20.05 des ' " \\v Subscribed and sworn to before me this day of101( ublic Received of 22613 the sum of Dollars in full for publication of the above invoice. Notary Seal: NOTICE OF PUBLIC HEARING AND NOTICE TO BIDDERS far (heftaking 0f Requeal for Proposals for ASBESTOS ABATEMENT SERVICES' GROUP2 FOR THE HAZARD MITIGATION' GRANT PROGRAM(HMGP) PROPERTYACQUISITION I ROJECT 'f Sealed Request for Proposals will be re oerved. by the City Clerk of the City of Walerino. Iowa, al her office in the Ody Hall of said Clly on lee 10th day 0f 0010 bar. 2011, until 4.00 p.m., for Asbestos) Abatement Servloes Group 2 for the' Hazard Mitigation Grant Program. (HMGP) Property AcqulsIlton Pro]eol Notice is hereby given thatthe Council of- the Gity ofwalerioo lows will conduct a'. publichearing 0n the Request for Pro -J. posal'document, plans, speedmalionrd. form afconiract, etc forAsbestoa Abate; ment Services Group 2 for the Hazard Mdigatlon Grant Program {HMGP) Prop- erty Aequlsiimn Proleot al 430 p m. on October 10, 2011, In the Council Cham;'. bers In the elty Hall 10 the City at Water-J: loo, Iowa The proposed Request fo'. Proposal document. plans spectflca clans, form of contract, elo. Is on hie In': the office of the CityiClerk for publlo, examinailon. A Request for Proposal: document, plans, specliieattans, form of contract. etc. may be obtained from the Planning and Zoning Otfce, 715 Mulber- ry street, Waterloo, Iowa, 50703. Anyone who is interested may appear et'. said ilme and place and be heard or may. file written objecllon with iho City Clerk, C1tyHall, Waterloo, Iowa, before the: date set far said hearing. By orderof the council of the City of Wa- terloo this 26th day ofSeplembeq 2011:. Suzy $charas Oily Clerk Request for Proposals for Asbestos Abatement Services Group 2 October 10, 2011 Bid Tab Estimate: $41,000.00 Bidder 5% Guarantee by certified check or bid bond (yes or no) Total lump sum bid (total cost based on the tabulated amounts from each property bid tab) Abatement Specialties, LLC 201 30th St. Dr. SE Cedar Rapids, Iowa 52403 5% $59,410.00 Active Thermal Concepts 2805 Stonegate Ct. Hiawatha, Iowa 52233 5% $59,440.00 Advanced Environmental 803 Ricker Street Waterloo, Iowa 50703 5% $49,480.00 Evan Inspection Services 15253 Hollywood Rd Monticello, Iowa 52310 Bid was inadvertently opened — it is for another Asbestos Project Great Plains Asbestos Control, Inc. P.O. Box 39 820 East Railroad Street Kearney, Nebraska 68848-0039 5% $57,450.00 Iowa -Illinois Taylor Insulation, Inc. P.O. Box 2810 Davenport, Iowa 52809 5% $77,546.00 BID TAB FOR RFP FOR ASBESTOS ABATEMENT SERVICES GROUP 2 - 2011 CITY OF WATERLOO Council Communication City Council Meeting: 10/10/2011 Prepared: 10/04/2011 Dept. Head Signature: Dan Trelka, Director of Safety Services # of Attachments: SUBJECT: Approval to purchase 12 Panasonic Toughbook laptop computers and docking stations from the State of Iowa bid. Submitted by: Dan Trelka, Director of Safety Services Recommended City Council Action: Approve the request to purchase 12 Panasonic Toughbook laptop computers and 12 Gamber docking stations from the State of Iowa bid, contract number B27172. Summary Statement The police department has budgeted to replace the aging laptop computers that are being used by the police officers in the patrol vehicles. This replacement will also require the purchase of new docking stations for the new model of computer. The amount to replace this equipment is $49,500.00. Expenditure Required Yes Source of Funds General Obligation Bonds Policy Issue None Alternative None Background Information: The computers are replaced on a rotating basis and budgeted through GO Bonds. These aging computers are used by the patrol officer to access data, receive dispatch information on a twenty-four hour basis. CITY OF WATERLOO Council Communication City Council Meeting: October 10, 2011 Prepared: October 4, 2011 Dept. Head Signature:- i• # of Attachments: SUBJECT: Recommendation - Award of Bid to Murphy Tractor & Equipment Co for the rental of three (3) Motor Graders to support snow removal operations. Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statement: Recommendation - Award of Bid to Murphy Tractor Expenditure Required: $50,400 ($4200 per mo x 3 graders x 4 months) Source of Funds: 266-19-7200-1384 Policy Issue: N/A Alternative: N/A Background Information: It is my recommendation that the bid from Murphy Tractor in the amount of $52,400 be accepted. Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: October 10 2011 Prepared: October 4, 2011 Dept. Head Signatur Noel Andefsen' # of Attachments: SUBJECT: Request by Sean Duggan to purchase a 24'x 24' (576 SF) detached garage from 910 West Shaulis Road in the amount of $500.00, which was acquired as a part of the Shaulis Road Extension Project. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Approval Summary Statement: The applicant is requesting to purchase a 24'x 24' (576 SF) detached garage that is located at 910 West Shaulis Road. The City has recently acquired the garage, as well as land from Grady Farms Dairy, Inc. in relation to the Shaulis Road Extension/Ansborough Avenue Improvements project. The applicant has noted that they would dismantle the structure and move it to their property, where they will reconstruct it. In discussion with the Iowa Department of Transportation Right of Way Department, they noted that any purchase price received from the garage would either have to go back into this project budget, or put into another federally funded roadway project, such as the Highway 63 reconstruction project. The money itself from the sale of the garage would not be going directly into the City's budget. Mr. Duggan has offered to pay $500.00 for the detached garage and relocate it himself. Staff believes the amount of money and work that he proposes to do seems fair. Allowing the sale of the garage will save on additional project demolition costs for the removal of the garage. Mr. Duggan has noted that once approval is received for the sale of the garage, he is ready to move it right away, as he wants to have the garage placed upon his property and reconstructed before cold weather arrives. Expenditure Required: None Source of Funds: N/A Policy Issue: Property Management CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Alternative: Background Information: The extension of West Shaulis Road and the reconstruction of Ansborough Avenue have been in the Metropolitan Planning Organization's Long Range Transportation Goals for nearly 30 years. Removal of this garage will allow for the project to continue moving closer to commencement in the Spring of 2012. ta:NA Aric Schroeder, City Planner Eric Thorson, City Engineer Jeff Bales, Associate Engineering Michelle Weidner, Finance Pauline Closson, Administrative Assistant --file-- To Whom It May Concern, My name is Sean Duggan. I am 42 years old, 1 am married to my wife Kristen, and have 8 children. I am a lifelong resident of Black Hawk County and plan to remain here indefinitely. I am writing this letter today to offer a proposal of $500.00 to purchase a structure (garage) that is located at 910 W. Shaulis Road Waterloo, Iowa. It is my understanding that this property will be under construction for an extension of W. Shaulis Rd. I am unfamiliar with the protocol required to purchase a city -owned structure, but wish to disassemble and remove the garage prior to the scheduled construction of that area. I appreciate your consideration and look forward to a written or telephone response. I can be contacted at seanduggan8('yahoo.com or (319)269-7100. Thank you, Sean Duggan DETACHED GARAGE Printable Map Output Page 1 of I Black Hawk County, Iowa Legend Stladed Features hospU.I Pe ameede Townships seonre.. waver ❑ Pimple �./ RightsoWlay Tevnshlp City Unix renroad d m Madden parteldlm madmme_ Aerie' Photos Black Hawk County, Iowa 316 East 5th Street atedoo, Iowa 50703-4774 Phone: (319) 833-3002 Fax: (319) 833-3070 E-mail: auditor of co:black-hawk:la:us:or • W:SHAULI 195f Map Disclaimer: This map does not represent a survey. No liability is assumed 'or the . ccuracy of the data delineated herein, either expressed or implied by Black .wk County, he Black Hawk County Assessor or their employees. This map is compiled fr+m official cords, Including plats, surveys, recorded deeds, and contracts, and only contains nformation required for local government purposes. See the recorded docy ents for more etailed le o al information. i hUp: //www2. eo. blaek-haw1c ia. us/servlet/coo. esri. esrimap.Esrimap?S erviceName=bhov&... 9/16/2011 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD Ar -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4323 Fax (319) 291-4571 SUZY SCHARES • Ciiy Clerk MICHELLE WEIDNER, CPA • Chief Financial Officer Council Communication City Council Meeting: Prepared: Dept. Head Signature: Number of Attachments: October 10, 2011 October 5, 2011 Hotel/Motel Discretionary Funding Committee Applications available in CFO's office for review SUBJECT: Hotel/Motel Discretionary Grant Applications Submitted by: Michelle Weidner, CFO Recommended Action: Approve the award of hotel/motel discretionary funding to the following entities in the amounts reflected below. The current available balance for this fiscal year is $95,953.78. Summary Statement — Committee Funding Recommendations: FYE2012 Funds: 1. Cultural & Arts Department — Marketing $10,000.00 2. Leisure Services — Golf Advertising 5,400.00 3. Waterloo Regional Airport 7,000.00 Total $22,400.00 Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: N/A $22,400.00 Hotel/Motel Discretionary Fund N/A N/A CITY WEBSITE: www.cityofwaterlooiowa.corn WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO Committee/Council Communication Finance, Public Safety Committee, City Council Meeting: 10/10/11 Created on 10/4/2011 Dept. Head Signature: Dan Trelka Director of Safety Services # of Attachments: None SUBJECT: Accept bid for Law Enforcement Armored vehicle. Submitted by: Dan Trelka, Director of Safety Services Recommended City Council Action: Accept bid from Lenco Armored Vehicles for a Law Enforcement Armored vehicle. Summary Statement: We requested bids from three vendors for a law enforcement armored vehicle to be utilized by the Police Department. Only one vendor submitted a bid, and this bid meets all specifications. We recommend we accept Lenco Armored Vehicles bid for the amount of $228,6o7.00. Expenditure Required: Yes Source of Funds: Recovery Act Funds, Stimulus Grant Policy Issue: None Alternative: None Background Information: It is a very unique business with very little competition within the industry. Lenco Armored Vehicles Company meets all the specifications and provides a quality product. Lenco is the only company that produces an armored vehicle that meets the Department of State and National Institute of Justice specifications for armored vehicles. CITY OF WATERLOO Council Communication City Council Meeting: October 10, 2011 Prepared: October 3, 2011 Dept. Head Signature: # of Attachments: 2 SUBJECT: U.S. Department of Justice Secure Our Schools Award Submitted by: Director Daniel J. Trelka Recommended City Council Action: Seeking approval for Mayor Clark and Chief Trelka to sign the 2011 Secure our Schools Grant award documentation Summary Statement: The Waterloo School District/Waterloo Police Department has received grant funding in the amount of $71,390.00. This grant allows the Waterloo School District the opportunity to establish and enhance a variety of school safety equipment and/or programs to encourage the continuation and enhancement of school safety efforts. The Waterloo School District will utilize the funds from this grant, which has a 50% match that they will provide. The grant will run from September 1, 2011 through August 31, 2013. Expenditure Required: Source of Funds Policy Issue Alternative Background Information: U.S. DEPARTMENT OF JUSTICE OFFICE OP COMMUNITY ORIENTED POLICING SERVICES COPS 145 N Street, NE, Washington, D.C. 20530 September 26, 2011 Chief of Police Daniel Trelka City of Waterloo 715 Mulberry Street Waterloo, IA 50703 Re: 2011 Secure Our School Grant #2011CKWX0008 ORI#: IA00703 Dear Chief of Police Trelka: On behalf of the COPS Office, congratulations on receiving an award in the amount of $71390 under the 2011 COPS Secure Our Schools (SOS) grant program. Enclosed in this on-line package is your grant award. To accept the grant, the award document must be signed, and all award condition pages, front and back, must be returned to the COPS Office within 90 days of the date on the letter. The package will include detailed instructions for returning the signed award document by e-mail, fax, or standard mail. The official start date of your grant is September 1, 2011. Therefore, you can be reimbursed for approved expenditures made on or after this date. Please carefully review the Financial Clearance Memorandum and Final Funding Memorandum included in your award package to determine your approved budget, as some of your requested items may not have been approved by the COPS Office during the budget review process, and grant funds may only be used for approved items. The Financial Clearance Memorandum will specify the final award amount and your 50% local match, and will also identify any disallowed costs. Also, please be aware that any vendor or contractor who participated in drafting your grant application may not receive federal funding for any procurement under this award. Supplemental online award materials for 2011 Secure Our Schools grantees can be found at http://www.cops.usdoi.gov/Default.asp?item=2368. We strongly encourage you to visit this site immediately to access a variety of important and helpful documents that will assist you with the implementation of your grant, including the SOS Grant Owner's Manual, which specifies the programmatic and financial terms, conditions, and requirements of your grant. A Frequently Asked Questions (FAQ) document can also be found on the COPS website, which will assist you with many questions you may have about your new SOS award. In addition, within a few weeks you should receive a financial documentation package from the Office of the Chief Financial Officer, Office of Justice Programs. This important package will contain the fonns and instructions necessary to begin drawing down funds for your grant. Once again, congratulations on your SOS award. If you have any questions about your grant, please do not hesitate to call your Grant Program Specialist through the COPS Office Response Center at 1.800.421.6770. Sincerely, Bernard K. Melekian Director ADVANCING PUBLIC SAFETY THROUGH COMMUNITY POLICING U. S. Department of Justice Community Oriented Policing Services Grants Administration Division Secure Our Schools Treasury Account Symbol (TAS) 15X0406 Grant 11: OR/ N: Applicant Organization's Legal Name OJP Vendor if: DUNS#: 2011CKWX0008 IA00703 • City of Waterloo 426005327 075841684 Law Enforcement Executive: Address: City, State, Zip Code: Telephone: Fax: Award Stat Date: 9/1/2011 Award Amount: $ 71,390.00 Bernard Melekian Director Chief of Police Daniel Trelka 715 Mulberry Street Waterloo, IA 50703 (319) 291-4339 (319) 291-4332 Government Executive: Mayor Buck Clark Address: 715 Mulberry Street City, State, Zip Code: Waterloo, IA 50703 Telephone: (319) 291-4301 Fax: (319)291-4286 Award End Date: 8/31/2013 SEP 8 2011 Date By signing this Award Document, the grantee agrees to abide by all 19 Grant Terms and Conditions on the reverse side of this document and the attached pages: Daniel Trelka Chief of Police Buck Clark Mayor Date Date False statements or claims made in connection with COPS grants may result in fines, imprisonment, debarment from participating in federal grants or contracts, and/or any remedy available by law to the Federal Government. Award ID: 106047 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: October 12, 2011 Prepared: October 5, 2011 Dept. Head Signature:.Noel Anderson # of Attachments: �( 6'401 10'Io a0i1 441i, No. 2811 —`I�� SUBJECT: Request to approve and accept certain acquisition contracts and accepting and approving certain deeds to sell real property to the City of Waterloo for the partial acquisition of right-of-way, permanent easements and temporary easements from L and H Farms, Ltd. ($13,744.50) related to the West Shaulis Road/Ansborough Avenue reconstruction project. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: Approval Summary Statement: Transmitted herewith is a request by the City of Waterloo to accept certain acquisition contracts and accepting and approving certain deeds to sell real property to the City, along with permanent and temporary easements in conjunction with the West Shaulis Road/Ansborough Avenue reconstruction project (IDOT # STP -U-8155(711)-70-07). Currently, City staff is in the process of working with all property owners that would be impacted by the roadway project to obtain necessary documents to receive temporary easements, permanent easements and right-of-way. At this time, staff has received the signature of approval from L and H Farms, Ltd. The property owner in question will be compensated the following amount for the acquisition of right-of-way, permanent easements, temporary easements, trees, etc.: ■ L and H Farms, Ltd. $ 13,744.50 Please see the attached acquisition contract, which breaks down into more detail on what the property owner was compensated for, i.e. right-of-way, permanent easements, temporary easements, trees. The Federal Highway Administration has approved the proposed acquisition contracts and amounts. In March of 2010, the City entered into an Option Exchange Agreement with the property owner in question for the exchange of farm ground at a ratio of 3.21 to 1 for light industrial development south of Highway 20. The property the City is acquiring for right-of-way purposes falls within the area that was a part of the CITY WEBSITE: wwwcityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Option Exchange Agreement. Due to the agreement being in place, the property owner is eligible for an additional $23,085.09, in addition to the purchase amount for the right-of- way and easements, however, that additional amount will be handled separately from this agreement. At this time, the owner will only receive compensation for the acquisition of their property needed for the roadway project from the designated roadway funds that have been approved by the Iowa Department of Transporation. As you are aware, the City received $4.5 million from the Surface Transportation Program to extend Shaulis Road and improve Ansborough Avenue south of Highway 20 to West Shaulis Road. Awarding of these funds requires the City come up a with a 20% match. Expenditure Required: $900,000 (20% match) Source of Funds: Local Option Funds Policy Issue: Transportation, Economic Development, Land Use Alternative: n/a Background Information: The extension of West Shaulis Road and the reconstruction of Ansborough Avenue have been in the Metropolitan Planning Organization's Long Range Transportation Goals for nearly 30 years. Completion of this project will open up hundreds of acres of land for potential new economic development projects, ranging from professional offices, light industrial development and new residential development. Legal Description: See attached legal descriptions ta: NA Aric Schroeder, City Planner Eric Thorson, City Engineer Jeff Bales, Associate Engineer Chris Wendland, Legal ACQUISITION CONTRACT Parcel Nos. M11-09-151-rumand RB11-09-101-001 PROJECT Chunk Rnnd Fxtenclnn/Anchnrnugh Avenue Imprnvemente THIS ACQUISITION CONTRACT (the "Contract") is made and entered Into as of 2011 by and between 1 and H Forms I td ("Seller"), and City of Waterloo, Iowa, ("Buyer"). 1. Seller agrees to sell to Buyer, and Buyer agrees to buy, the following real estate and/or easement interests (the "Properly"), described as: - - - • • • • - - " City of Waterloo, State of Iowa, which includes the buildings, improvements and other fixtures thereon. The Properly also includes, if applicable, all estates, rights, title and interests, including all easements, and all advertising devices and the right to erect such devices as are located thereon. 2. Possession of the Property is the essence of this Contract, and Buyer may enter and assume full use and enjoyment of the premises per the terms of this Contract. Seller hereby grants Buyer the immediate right of access and entry to the Properly for project purposes, including but not limited to gathering survey and soil data. Seller may surrender possession of the Property or any part thereof prior to the time at which it has hereinafter agreed to do so, and agrees to give Buyer ten (10) days notice of Seller's intention to do so by calling Buyer at (319) 291-4366. 3. The Purchase Price shall be $ 11,744 50 based on a fee title value of $15,000 per acre, as itemized on Exhibit "B" attached hereto. In addition to the Purchase Price, and in fulfillment of Buyer's obligations to Seller under that certain Option Exchange Agreement between the parties dated March 8, 2010 and filed May 5, 2010 as Doc. No. 2010-20574, Buyer shall pay to Seller at closing the sum of $71,0Rs 09 from other non -Project funds of the City. Said additional sum represents the difference between (a) the purchase price of the fee -title interest in the Property as determined under the Option Exchange Agreement, and (b) the Purchase Price. Of the Purchase Price, $100.00 is on deposit with the law office of Clark, Butler, Walsh & Hamann, to be held in trust, and the balance of the Purchase Price shall be due and payable in full at closing, to be delivered to the Seller upon performance of Seller's obligations and satisfaction of Buyer's contingencies, if any. If this Contract is not accepted by Seller or if it is rescinded by Buyer for failure of title or any other reason provided for in this Contract, then the earnest money shall be returned to Buyer. Any other release of earnest money shall require the written consent of both parties. In addition to the Purchase Price, if Seller is eligible for relocation expenses then it shall also receive relocation housing costs equal to the amount by which the Purchase Price of Seller's replacement property exceeds $118,800, up to a maximum award of $22,500. 4. Possession of the Property shall be delivered to Buyer at closing, which shall occur on or before as the parties may hereafter agree, but in any event after the approval of title by Buyer and satisfaction or waiver of contingencies, if any. No later than the closing date, Seller shall remove from the Property all of its personal property, trash, and debris of any type that is not a structure or a fixture. Within said time Seller shall also remove all hazardous materials and/or substances from the Property on or above the ground surface, including but not limited to barrels, cans, or bottles of any kind. Costs incurred by Buyer to remove any items left behind by Seller shall be set off against moving costs and/or other expenses that Buyer agrees to reimburse to Seller under this Contract. 5. Seller warrants that there are no tenants on the Property holding under a lease except. 6. This Contract shall apply to and bind the legal successors in interest of the Seller, and Seller agrees to pay all encumbrances, claims, liens and assessments against the Property, including all taxes and special assessments payable until surrender of possession as required by Section 427.2 of the Code of Iowa, and agrees to warrant merchantable title. Names and addresses of lienholders are: (n) RInrk Howl( Cni inty. Inwn for tnxwc (h) I Inknnwn until rnmpletinn of nhdrnrt rnntin, infirm 7. Buyer may include mortgagees, lienholders, encumbrances and taxing authorities as payees on warrants as contract payment. Seller will furnish and deliver to Buyer an abstract of title continued by Black Hawk County Abstract Company to a date within thirty (30) days before the closing date, showing merchantable title to the Property in Seller in conformity with this Contract, Iowa law, and title standards of the Iowa State Bar Association. Seller agrees to pay the cost of abstract continuation, or creation, as necessary. Seller agrees to obtain court approval of this Contract, if requested by the Buyer, if title to the Property becomes an asset of any estate, trust, conservatorship or guardianship. Seller agrees to pay court approval costs and all other costs necessary to transfer the Property to the Buyer. Seller shall convey the Property to Buyer by warranty deed, free and clear of all liens, restrictions, and encumbrances except as provided in this Contract. 8. [fns paragraph is optional depending on whether relocation expenses are involved.) Moving and relocation expenses of Seller shall be paid by Buyer, as set forth in this paragraph. Seller will provide to the Buyer a minimum of two estimates from professional moving companies. In addition, Buyer will reimburse Seller for its actual miscellaneous, reasonable closing costs and expenses based on invoices supplied by Seller to Buyer. Any and all costs incurred by Seller in connection with cleaning up the Properly to ready it for closing are not considered moving or relocation expenses. 9. If the Seiler holds title to the Property in joint tenancy with full rights of survivorship and not as tenants in common at the time of this Contract, Buyer will pay any remaining proceeds to the survivor of that joint tenancy and will accept title solely from that survivor, provided the joint tenancy has not been destroyed by operation of law or acts of the Seller. 10. Seller agrees to keep property hazard insurance coverage in force in a minimum amount equal to the Purchase Price, payable to all parties as their interests may appear, from the date of this Contract until delivery of the deed and possession. Buyer shall notify all insurance companies of this Contract. In case of loss or destruction of part or all of the Property from causes covered by the insurance, Seller agrees to accept the lump sum payment and to endorse the proceeds of any such insurance recovery to the Buyer. Seiler hereby assigns the proceeds of any such insurance recovery to the Buyer, and Seller hereby assigns to Buyer any and all of Seller's rights under such insurance contract. 11. The Seller has agreed to sell the Property to the Buyer. Seller acknowledges if it fails to complete its duties of performance under this Contract, Buyer may exercise its power of eminent domain to acquire the Properly, provided that the Property is deemed essential by the City Council to keep the project moving forward, or Buyer may exercise other remedies available under applicable law. Buyer agrees to cooperate with Seller, at Seller's request and at no additional cost to Buyer, to have this transaction qualify as an involuntary conversion pursuant to § 1033 of the Internal Revenue Code. 12. This Contract shall become effective only upon the occurrence of each of the following two events: (a) acceptance and approval of the Contract by the City Council of the City of Waterloo, and (b) the environmental clearance of the Property in accordance with Phase I site assessment and recommended subsequent activities. In supplementation of the Phase I, Seller agrees, no later to disclose to Buyer all contamination of the Property by hazardous wastes and/or substances of which Seller has knowledge. 13. This Contract is further subject to the following terms and conditions: fa) Field entrances shall be constructed to Iowa Dep't of Transportation standards. (b) Access points to farm fields will be determined on site with a representative from the consultant. 14. This Contract, together with the exhibits and attachments attached hereto, constitutes the entire agreement between Buyer and Seller, and there is no agreement to do or not to do any act or deed except as specifically provided herein. This Contract may be modified only in a writing signed by both parties. Time is of the essence of this Contract. WHEREFORE, the parties have entered info this Acquisition Contract as of the date first set forth above. Curtis Hollis, President, L and H Farms, Ltd. SSN or FIN [Seller name] SELLER'S ACKNOWLEDGMENT: STATE OF IOWA: ss: SSN or EIN Acknowledged before me on` 4N4465 y/ by ��`��" - `� as / `5�� ' of Seller]. TIM ANDERA COMMISSION NO. 757081 MY COMMISSION EXPIRES FEBRUARY 18, 2012 APPROVAL RECOMMENDED BY: City Planning Staff Notary Public (Date) APPROVED BY: ATTEST: (Mayor) (City Clerk) DATE APPROVED BUYER'S ACKNOWLEDGMENT: STATE OF IOWA, BLACK HAWKCOUNTY, ss: Acknowledged before me on by Ernest G. Clark and Suzy Schares as Mayor and City Clerk, respectively, of the City of Waterloo, Iowa. Notary Public 2 City of Waterloo ACQUISITION OF RIGHT OF WAY EXHIBIT "A -1- 1 A-1"1 OF 2 COUNTY BLACK HAWK STATE CONTROL NO. PROJECT NO SECTION 09 TOWNSHIP 88 NORTH RANGE 13 WEST ROW -FEE 0.90 AC, TEMP EASE AC, PERM EASE AC STP -U-8155(711)--70-07 PARCEL NO. 9 \ic CE4' 4 6gB0 WEST LINE SW1/4 NWI/4 9-88-13 N 89'05'15' E 24.00' N 00'31'43" W 169.47' POINT OF BEGINNING WEST QUARTER CORNER 09-188N-R13W SET MAG NAIL N 89'05'15" E PLAT LEGEND: ♦ DENOTES SECTILW CORNER FOUND A DENOTES SECTION CORNEA SEE • DENOTES IRON PIPE OR PW FWN9 O DENOTES 5/8' PET MR 14/ YELLOW PLASTIC CAP 140. 17340 SET (M) 0(4500(0 (R) RECORDED (P) PLAITED EASTERLY RIGHT OF WAY LINE OF ANSBOROUGH AVE. S 00'31'36" E 6.71' S 07'56'08" E 'T 50.42' S 03'57'44" E 112.88' S 03'57'44" E Acquisition 09 -88N -13W SW1/4 NW1/4 = 0.12 AC. NW1/4 SW1/4 = 0.78 AC. TOTAL = 0.90 AC. A of S9,aw' SOUTH LINE OF PARCEL "B" DESCRIBED IN BOOK:2010 PACE:15878 87.48' S 03'28'32" W 100.24' S 0323'28" E 4s u) 100.12' U D 0) 0 0 0 m 0 01 4 O S 89'04'05" W OWNER: L AND N FARMS LID. TAX PARCEL NO.: 8813-09-301-001 8513-09-151-003 SURVEY REQUESTED 8K CITY OE WATERLOO SURVEYED: . ^"" 35.20' J SCALE 1"=200' 5 04'11'15" W 64.50' MINN 0' 50' 100' 200' NORTH LINE NW1/4 SW1/4 9-88-13 SOUTH LINE OF WARRANTY DEED ROOK 542 PAGE 966 SW CORNER 09-T88N-R13W END. 3/4" IRON PIPE 400' 1 5(5(5 LFA11F1 MAT 150 LAND 5)5500140 DOCUMENT THE ELATED SURVEY WORN WAS PERFORMED BY ME OR IINDEB MY DIRECT PERSONAL 00PERN905 AND THAT I AM A 0001 (SENSED LAND SURVEYOR UNDER 114E IONS OF THE TA OF 100 LICENSE NUMBER /7'/4I0 00 (W1SE RENEWAL DATE 10 DECEMBER JL 2012. PAGES OR SHEETS COl4m BY 11410 SEAR: SHEETS 1 and 2 2of2 DESCRIPTION OF ATTACHED PLAT FOR PARCEL NO. 9 BLACK HAWK COUNTY PROJECT NO. STP -U-8155(711)--70-07 TITE FEE SIMPLE TITLE GRANTED IS TO LAND DESCRIBED AS FOLLOWS: A parcel of land in the Northwest Quarter of the Southwest Quarter and the Southwest Quarter of the Northwest Quarter of Section 9, Township 88 North, Range 13 West of the 5th P.M., Black Hawk County, Iowa, as shown on the Acquisition Plat for Acquisition of Right of Way Exhibit "A", attached hereto and by reference made part hereof: Referring to the West Quarter Corner of said Section 9; Thence North 89°05' 15" East, 33.00 feet on the North line of said Northwest Quarter of the Southwest Quarter to a point on the Easterly Right of Way line of Ansborough Avenue and the Point of Beginning; Thence North 00°31'43" West, 169.47 feet on said Right of Way line to the South line of Parcel "B" described in Book 2010 Page 15878 in the Black Hawk County Recorders Office; Thence North 89°05' 15" East, 24,00 feet on said South line; Thence South 00°31'36" East, 6.71; Thence South 07°56'08" East, 50.42 feet; Thence South 03°57"44" East, 112.88 feet to the North line of the Northwest Quarter of the Southwest Quarter; Thence continuing South 03°57'44" East, 87.48; Thence South 03°28'32" West, 100.24 feet; Thence South 03°23'28" East, 100.12 feet; Thence South 00°31'43" East, 500.00 feet; Thence South 04°11'15" West, 64.50 feet to the South line of a parcel of land described in Book 542 Page 966 in the Black Hawk County Recorders Office; Thence South 89°04'05" West, 35.20 feet on said South line to said Easterly Right of Way line; Thence North 00°31'43" West, 851.60 feet on said Easterly Right of Way line to the Point of Beginning, containing 0.90 acres more or less; Note: The West line of the Southwest Quarter of Section 9, Township 88 North, Range 13 West of the 5th P.M., is assumed to bear North 00°31'43" West COUNTY City of Waterloo ACQUISITION OF TEMPORARY EASEMENT EXHIBIT "A— Z" 1 OF 2 BLACK HAWK STATE CONTROL NO. PROJECT N0. STP—U-8155(711)--70-07 PARCEL NO. 9 SECTION 09 TOWNSHIP 88 NORTH RANGE 13 WEST ROW—FEE AC TEMP EASE 0.13 AC PERM EASE AC WEST LINE S 9-88-13 /4 NWI/4 POINT OF BEGINNING WEST QUARTER CORNER 09—T88N—R13W SET MAG NAIL NOR771 LINE NE1/4 SE1/4 8-88-13 WEST LINE NW1/4 SWI/4 9-88-13 PLAT LEGEND: A DENOJES 01110N CORNER FOUND A DENOTES SECTION CORNER SET • DENOTES IR0I PIPE OR PIN TOMO O DENOTES 5/8' REIAR IV 11:1101Y PLASPC CAP N0. 17790 SET (M) MEASURED (R) RECORDED (7) PLATTED OWNER: L AND H FARMS LTO. TAX PARCEL NO.: 8813-09-301-001 8813-09-151-003 SURVEY REQUESTED OW CITY OF WATERLOO SURVEYED: MARCH TO MAY 2008 L b N EASTERLY RIGHT OF WAY LINE OF ANSBOROUGH AVE. L 0 J 0 LAI -3 0 L'1 SOUTH LINE OF PARCEL "B" DESCRIBED 1N BOOK::2010 PAGE: 15878 NOR7H LINE NW1/4 SWI/ 9-88-13 LINE TABLE LINE LENGTH BEARING L1 70.26 N 89'05'15" E L2 112.88 N 03'57'44" W L3 50.42 N 07'56'08" W L4 6.71 N 00'31143" W L5 20.00 N 89'05'15" E L6 8.80 S 89'04'05" W L7 64.50 N 0411'15" E L8 100.12 N 03'23'28" W L9 100.24 N 03'28'32" E L10 87.48 N 03'57'44" W SCALE 1'=200' 0' 50' 100' 200 500771 LINE OF WARRANTY DEED BOOK 542 PAGE 966 SW CORNER 09—T88N—R13W FND. 3/4" IRON PIPE 400' 111 DOCUMENT AND NE 90.070D SURVEY' WORK WAS 1 HEREBY CERTIFY THAT LAHO PERFORMED 137 ME OR UNDER HIT OBEY 0WIS0 DIRECT SURVEYWI UNDER DIE TABS Ti40 9 61111E 11010 OF 10WA /%�, -2/`zp7 AD W. MAA DATE U0ENSE NUMBER MAL MY IISEN¢ RENEWAL RATE IS DECEMBER 31, 2012. PACES OR SHEETS COWBE0 BY THIS SEAL SHEETS 1 ma 2 2 oft DESCRIPTION OF ATTACHED PLAT FOR PARCEL NO. 9 BLACK HAWK COUNTY PROJECT NO. STP -U-8155(711)--70-07 THE TEMPORARY EASEMENT TITLE GRANTED IS TO LAND DESCRIBED AS FOLLOWS: A parcel of land in the Northwest Quarter of the Southwest Quarter and the Southwest Quarter of the Northwest Quarter of Section 9, Township 88 North, Range 13 West of the 5th P.M., Black Hawk County, Iowa, as shown on the Acquisition Plat for Acquisition of Temporary Easement Exhibit "A", attached hereto and by reference made part hereof: Referring to the West Quarter Comer of said Section 9; Thence North 89°05' 15" East, 70.26 feet on the North line of said Northwest Quarter of the Southwest Quarter to the Point of Beginning; Thence North 03°57°44 West, 112.88 feet; Thence North 07°56°08 West, 50.42 feet; Thence North 00°31°43 West, 6.71 feet to the South line of Parcel "B" described in Book 2010 Page 15878 in the Black Hawk County Recorders Office; Thence North 89°05' 15" East, 20.00 feet on said South line; Thence South 00°31'43" East, 1021.06 feet to the South line of a parcel of land described in Book 542 Page 966 in the Black Hawk County Recorders Office; Thence South 89°04'05" West, 8.80 feet; Thence North 04°11°15 East, 64.50 feet; Thence North 00°31°43 West, 500.00 feet; Thence North 03°23°28 West, 100.12 feet; Thence North 03°28°32 East, 100.24 feet; Thence North 03°57°44 West, 87.48 feet to the Point of Beginning, containing 0.13 acres more or less; Note: The West line of the Southwest Quarter of Section 9, Township 88 North, Range 13 West of the 5th P.M., is assumed to bear North 00°31'43" West Price per acre (fee interest) = $15,000.00 Fee acquisition Temporary easement(s) FXHIRIT "8" Ayres Price 0.90 0.13 $13,500.00 244.50 TOTAL $13,744.50 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward J CAROLYN COLE Ward 2 HAROLD GETTY Ward .3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At-Lazge CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director CITY OF WATERLOO Council Communication City Council Meeting: October 10, 201 Prepared: October 5, 2011 Dept. Head Signature: Aric Schroeder # of Attachments: 7 inbvtf SUBJECT: Request to set a date of public hearing as October 24, 2011 to authorize the vacate, sale and conveyance of a portion of former Westfield Avenue right-of-way adjacent to 25 West Commercial Street for $1.00 to Westfield Lofts Condominium Association. Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Approval Summary Statement: Transmitted herewith is a request to vacate, sell and convey a portion of former Westfield Avenue right-of-way, as described in attached Exhibit "A", otherwise known as Parcel "C" to Westfield Lofts Condominium Association in the amount of $1.00. The City has already vacated and sold a portion of the former right-of-way (Parcel "M") to the condo association in June of this year. At that time, Westfield Lofts submitted documentation that showed the amounts they paid for survey costs as well as other miscellaneous costs that offset the purchase price of both Parcel "C" and "M" to get them both for $1.00. Vacation of the right-of-way would not appear to have a negative impact upon the surrounding area, or pedestrian or traffic conditions in the area. The remaining Parcel "C" has remained as right-of-way, which has served as an entrance point to the portion that the condo association purchased from the City, and the parking lot just to the south of Parcel "C" that is owned by Cedar Valley Techworks. It has been a standard policy by the City that when right-of-way is vacated, that the entire portion be vacated so that small stubs or portions of right-of-way are not remaining, and the right-of-way has a consistent width. This additional area is also not needed for public road purposes since Westfield Avenue has been reconfigured as a part of the Cedar Valley Techworks project. Vacating will ensure that the City will not be responsible for future maintenance of a private drive. In order for access to still remain across Parcel "C" for Cedar Valley Techworks to gain access to their parking lot south of 25 West Commercial Street, an Access Easement will need to be CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Request to Vacate and Convey a portion of Westfield Avenue right-of-way directly to the west of 25 West Commercial Street Area already conveyed to Westfield Lofts Parcel"M" Area to be vacated and conveyed Parcel "C" EXHIBIT "A" PARCEL "C" LEGAL DESCRIPTION: A SURVEY OF PARCEL "C" OF THE SOUTHWEST QUARTER (SW 1/4), SECTION 23, TOWNSHIP 89 NORTH (T89N), RANGE 13 WEST (RI3W), IN THE CITY OF WATERLOO, BLACK HAWK COUNTY, STATE OF IOWA, MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE INTERSECTION OF THE CURRENT SOUTHERLY RIGHT OF WAY LINE OF WEST COMMERCIAL STREET AND THE NORTHERLY RIGHT OF WAY LINE OF WESTFIELD AVENUE, FORMERLY KNOW AS MILES STREET, SAID INTERSECTION IS THE MOST EASTERLY CORNER OF TRACT "G" OF THE TECHWORKS ADDITION TO SAID CITY OF WATERLOO; THENCE S53°01'36"E 127.00 FEET TO THE END POINT OF A CURVE ALONG PARCEL "C" - SE 1/4 AS RECORDED IN DOCUMENT NO. 2005 17852; THENCE SOUTHWESTERLY 24.24 FEET ALONG 23.75 FOOT RADIUS CURVE CONCAVE SOUTHEASTERLY WITH A LONG CHORD BEARING S78°04'00"W 23.20 FEET ALONG SAID PARCEL "C" - SE 1/4, TO A POINT ON THE SOUTHERLY RIGHT OF WAY LINE OF WEST COMMERCIAL STREET AS ORIGINALLY PLATTED; THENCE N49°00'30"W 2.25 FEET ALONG SAID SOUTHERLY RIGHT OF WAY LINE TO THE INTERSECTION WITH THE SOUTHERLY LINE OF WESTFIELD AVENUE AS PLATTED; THENCE S60°03'48"W 144.01 FEET ALONG SAID SOUTHERLY RIGHT OF WAY LINE OF WESTFIELD AVENUE TO THE NORTHEASTERLY CORNER OF PARCEL "D" - SE 1/4; THENCE S59°48'31"W 10.60 FEET ALONG SAID SOUTHERLY RIGHT OF WAY LINE OF WESTFIELD AVENUE TO THE NORTHWESTERLY CORNER OF SAID PARCEL "D" - SE 1/4, TO THE POINT OF BEGINNING; THENCE N14°37'39"W 68.36 FEET ACROSS WESTFIELD AVENUE TO THE SOUTHEASTERLY CORNER OF SAID TRACT "G" OF THE TECHWORKS ADDITION; THENCE S59°48'31"W 41.28 FEET ALONG THE MOST SOUTHERLY LINE OF SAID TRACT "G", TO THE MOST WESTERLY CORNER OF SAID TRACT "0"; THENCE SOUTHERLY 69.92 FEET ALONG A 181.64 FOOT RADIUS CURVE CONCAVE WESTERLY WITH A LONG CHORD BEARING S11°33'57"E 69.94 FEET, TO THE NORTHERLY LINE OF LOT 4 TECHWORKS ADDITION; THENCE N59°48'31"E 65.52 FEET ALONG SAID NORTHERLY LINE, TO THE POINT OF BEGINNING, CONTAINING 3,000.7 SQ. FT. OR 0.069 ACRES, SUBJECT TO CITY'S RETENTION OF A PERMANENT UTILITY EASEMENT OVER, UNDER AND UPON THE DESCRIBED AREA, AND SUBJECT TO RESERVATION OF EASEMENTS FOR INGRESS AND EGRESS AND EASEMENTS FOR ACCESS TO PUBLIC AND PRIVATE UTILITIES FACILITIES AND INFRASTRUCTURE TO OPERATE, INSPECT, MAINTAIN, REPAIR, RECONSTRUCT, AND REMOVE SAME IN, UPON, BENEATH, OVER AND ACROSS THE DESCRIBED AREA, SAID EASEMENT BEING FOR THE BENEFIT OF LOT 4 AND TRACT "G" IN TECHWORKS ADDITION DEVELOPMENT HISTORY: BUFFERS/ SCREENING REQUIRED: DRAINAGE: FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: January 4, 2010 District. The surrounding area iscomprised of heavy industrial uses, with John Deere's Westfield Avenue site being located directly to the west. Also, the Cedar Valley Tech Works is located directly to the west, and work is currently ongoing at that location as additional redevelopment occurs at that site. No buffers or additional screening is needed with this request. Vacation of the right-of-way would not appear to have a negative impact on drainage in the area. The property is located within the Zone -B, 500 -year floodplain as indicated by the Federal Insurance Administration's Flood Insurance Rate Map 190025 0004, dated July 3, 1985, The RiverLoop Exposition area is located approximately 1/2 mile to the southeast at the intersection of Jefferson Street and West Park Avenue. The Cedar River is approximately 300 yards north of the site in question. There is a 12" water main located within the center of the right-of- way in question. A 30" storm sewer line is located near the west property line that abuts Tract "G" of Tech Works Addition. An 8" sanitary sewer line is located within the eastern half of the right-of- way. If the right-of-way is vacated, the Engineering Department is recommending that an easement be retained over, under and upon the entire area. The Future Land Use Map (February 3, 2003) designates the area as Industrial. The proposed vacate would be consistent with that designation. The site is located within the Primary Growth Area. The applicant is requesting to vacate all of the former Westfield Avenue right-of-way between West Jefferson and West Commercial Streets, however, only convey approximately 0.29 acres located next to 25 West Commercial Street. The applicant owns the condominiums directly next to the right-of-way in question at 25 West Commercial Street. Vacation of the right-of-way would not appear to have a negative impact upon the surrounding area, as it would appear that the area would not be needed for any future public right-of-way purposes. Westfield Avenue previously traveled over the right-of-way in question before West Jefferson Street, West Commercial Street and River Road were reconfigured as a part of the Cedar Valley Tech Works project. Currently, Westfield Avenue ends at West Jefferson Street, whereas previously, Westfield Avenue used to wrap around the north side of 25 West Commercial Street and connect into former River Road near the Manatt's Concrete Plant. The submitted vacate plat shows a 12" water main near the center Vacate Westfield Ave RoW — 25 W Commercial Page 2 of 4 January 4, 2010 STAFF Therefore, staff recommends that the request to vacate all of RECOMMENDATION: former Westfield Avenue right-of-way between West Jefferson and West Commercial Streets, and convey the 12,618.9 SF area of right-of-way west of 25 West Commercial Street be approved for the following reasons: 1. The request would not appear to have a negative impact on the surrounding area. 2. The request would not appear to have a negative impact upon pedestrian or vehicular traffic conditions within the surrounding area. 3. It would appear that the right-of-way is no longer needed for any current or future right-of-way purposes. Subject to the following condition(s): 1. That an easement be retained over, under and upon the entire area to be vacated. 2. That the applicant obtain a signed "Intent to Vacate" form from the abutting property owner to the north and west, indicating if they have do or do not have an interest in purchasing the right-of-way abutting their property. Vacate Westfield Ave RoW — 25 W Commercial Page 4 of 4 CITY OF WAI'ERLOO Council Communication City Council Meeting: October 10, 2011 Prepared: October 5, 2011 Dept. Head Signature: S.G. # of Attachments: 1 SUBJECT: Submitted by: baci 3 KTh (t?1l.- gt)( l Ordinance Change — No Parking Here To Corner South Side of the 1600 block of Golden Valley Dr. Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Adopt Ordinance Summary Statement: Prohibit parking on the south side of the 1600 block of Golden Valley Dr. in a southwesterly direction from the corner of Greenbrier Rd.. Expenditure Required: Source of Funds: Policy Issue Alternative Background Information: Along with Code Enforcement, this site has been visited various times and was determined that there is a visibility safety issue for vehicles and bicycles turning from Golden Valley onto Greenbrier because of the number of vehicles parked near the corner of Golden Valley and Greenbrier. Residents in the designated area have been notified of the pending ordinance change. ORDINANCE NO. AN ORDINANCE AMENDING THE 2008 TRAFFIC CODE BY ADDING A NEW SUBSECTION (47a) GOLDEN VALLEY DRIVE TO SECTION 553, NO PARKING HERE TO CORNER. BE IT ORDAINED by the City Council of the City of Waterloo, Iowa: That a new Subsection (47a) Golden Valley Drive of Section 553, No Parking Here to Corner, of the 2008 Traffic Code, is hereby added as follows: (47a) Golden Valley Drive South side in the 1600 block in a southwesterly direction from Greenbrier Road PASSED AND ADOPTED by the City Council this day of , 2011, and approved by the Mayor this day of , 2011. ATTEST: Suzy Schares, City Clerk Ernest G. Clark, Mayor Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large EY OF WATERLOOv IOWA TI A.FFIC OPERATIONS & PARKING MAINTENANCE DEM 408 E. Sixth Street A Waterloo, IA 50703 a (319) 291-4440 Fax (319) 291-4094 SANDIE GRECO • Superintendent, Trac Operations & Parking Maintenance "To October 5, 2011 i) 11<(.: -/ \u L 11\1 G - OCCUPANT 0(9_) 2'3 S-- 9 315 GREENBRIER RD (.3161) �23 � � 3 ( 9 0,,�„��. WATERLOO IA 50703 RE: Ordinance Change - No Parking Here To Corner South side of the 1600 Block of Golden Valley Dr. in a southwesterly Direction Concerned citizens have contacted the City of Waterloo regarding a visibility safety issue as they are turning from Golden Valley Dr. onto Greenbrier Rd. with vehicles parked on the west side of Golden Valley Dr. After reviewing the situation, Traffic Operations and Code Enforcement's recommendation is to adopt an ordinance for 'No Parking Here To Corner', which will prohibit parking in a southwesterly direction from the corner. This will improve visibility for turning. vehicles and bicycles. This ordinance change is scheduled to be on the Council Agenda for Monday, October 10. 2011. The Council meeting is held on second floor of City Hall at 5:30 PM. If you have any questions regarding this change, please call my office at 291- 4440. Sincerely, A Sandie Greco Traffic Operations Superintendent 301J.10 S, 10110114 0310 ALIO LS .t Wd L 1 D UI0? 01M303.1 CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Mayor BUCK CLARK COUNCIL MEMBERS CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication ?GCVO( r 1 ataS41 City Council Meeting: 1 0/1 0/11 Prepared: 10/05/11 Dept. Head Signature: # of Attachments: 1a/10196u SUBJECT: Request to adopt an Ordinance amending the City Code of DAVID Ordinance, Title 3 Business and License Regulations, Chapter 2 Liquor Control. JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WEEPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large Submitted by: Aric Schroeder, City Planner Recommended City Council Action: Approval. Summary Statement: Staff has been worlcing with the Attorney's Office on updates to the City of Waterloo Zoning Ordinance pertaining to alcohol sales uses. In addition to the changes to the Zoning Ordinance, changes are proposed to 3-2 of the Code of Ordinances to make the provisions of the Code be consistent with the provisions of the Zoning Ordinance, to add wording requiring a licensee or permittee to be responsible for their premises to prevent loitering, littering, violation of noise ordinances, or consumption of alcohol beverages in public areas by patrons of such alcohol sales uses. The proposed changes also include several other wording changes to clean up the chapter and make it more current and consistent. Please find attached the proposed changes to 3-2 of the Code of Ordinances. If you have any questions, please do not hesitate to contact our office. Expenditure Required: None Source of Funds: N/A Policy Issue: Land Use Alternative: N/A Background Information: Legal Description: N/A AS: as Noel Anderson, Community Planning & Development Director --file-- CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer C. He or she is not prohibited by the provisions of subsection 3-2-10B of this chapter from obtaining a liquor -license or bccr permit. D. He or she lis a citizen of the United States and a resident of Iowa, or is licensed to do business in Iowa in the case of a corporation. E. He or she has not been convicted of a felony. However, if thebis conviction of a felony occurred more than five (5) years before the application for a license or permit, and if his or her rights of citizenship have been restored by the governor, the administratordirector may determine that he or she is a person of good moral character notwithstanding such conviction. F. If such person is a corporation, partnership, association, club or hotel or motel, the requirements as set out in this definition shall apply to each of the officers, directors and partners of such person, and to any person who directly or indirectly owns or controls ten percent (10%) or more of any class of stock of such person or has an interest of ten percent (10%) or more in the ownership or profits of such person. For the purpose of this provision, an individual and his spouse shall be regarded as one person. PHARMACY: A retail establishmentdrug store in which prescription drugs and medicines are compounded and/or exposed for sale and cold at retail, or in which prescriptions of licence. sold by a licensed registered pharmacist, where the volume of sales of such items and other products, but not including alcoholic beverages. is more than fifty percent (50%) of the total volume of all items commodities and materials sold by the establishment. 3-2-3: ELIGIBILITY FOR LIQUOR CONTROL LICENSE OR BEER PERMIT: Upon meeting the requirements imposed by state law and the ordinances of this city, a person who is of good moral character, as defined by state law and this chapter, may apply for a llquer control license or a -beef permit. In the case of a club, corporation, or partnership or other entity, the officers of the clubs -sr corporation or entity, and the partners of a partnership, shall be persons of good moral character, as defined by state law and this chapter. 3-2-4: APPLICATION FOR LICENSE OR PERMIT: A. Investigation Of Applicant: Upon receipt of an original application for a #quer-license or --beer permit by the city clerk, it shall be forwarded to the chief of police, who shall conduct an investigation and shall submit a written report on the applicant as to the truth of the facts averred in the application and a recommendation to the city council as to the approval of the license or permit. It shall be the duty of the health inspector, the building inspector and the fire chief to inspect the premises to determine if they conform to the requirements of the city, and no license or permit shall be approved until or unless an approving report has been filed with the city council by such officers. B. Civil Liability: Every liquor control licensee and Class B beer permittee shall furnish proof of financial responsibility either by the existence of a liability insurance policy or by posting bond in such amount as determined by the divisiondcpartment. 2 1. The entrance of the licensed premises which is primarily used by patrons shall have a door or window which provides an unobstructed view of the main seating and/or serving area of the licensed premises with the minimum dimensions of nine inches by nine inches (9" x 9") set into the door or window at eye level, which shall be approximately fifty six inches (56") to sixty four inches (64") above the ground level of the premises. 2. Any window presently in existence, which is mounted at eye level in an exterior wall adjoining the seating and/or serving area, shall have a minimum of nine inches by nine inches (9" x 9") of unobstructed view into the licensed premises. 3. Any licensed premises which has the serving area located within a permanent building whereby the main seating and/or serving area are not immediately accessible nor visible from a public street shall have an unobstructed opening to the main seating and/or serving area as provided in subsection B1 and/or B2 of this section. 4. The required openings as provided in subsections B1 and B2 of this section shall not be obstructed, in any fashion, to hinder clear view into the main seating and/or serving area of the licensed premises. 5. The building inspector, or designee, shall be solely responsible for the enforcement of these provisions,. of this subsection B. Upon inspection, notice of noncompliance shall be sent to the holder of the liquor liconcolicensee or beer permitpermittee and to the city clerk for appropriate action in accordance with this section. 6. Compliance by the licensee or permittee with the terms and conditions of this subsection shall occur within thirty (30) days from the effective date of this section or no later than the time of the renewal of the beer or liquor license, whichever last occurs or permit Failure to timely comply may result in suspension or revocation of the liquor license or permit in accordance with this chapter. C. Separate Locations For Class B. Or C: Every person holding a Class B or Class C beer permit having more than one place of business where such beer is sold shall be required to have a separate license for each separate place of business, except as otherwise prohibited by state law. D. Nature Of License Or Permit: A liquor control license or beer permit shall be a purely personal privilege and be revocable for cause. It shall not constitute property, nor be subject to attachment and execution nor be alienable nor assignable, and in any case it shall cease upon the death of the permittee or licensee. However, the d+reeteradministrator may, in his or her discretion, allow the executor or administrator of the estate of a permittee or licensee to operate the business of the decedent for a reasonable time not to exceed the expiration date of the permit or license. Every permit or license shall be issued in the name of the applicant and no person holding a permit or license shall allow any other person to use same. E. Transfers: The city council will, in its discretion, authorize a licensee or permittee to transfer the license or permit from one location to another within the city, provided that the premises to which the transfer is to be made would have been eligible for a license or permit in the first instance and such transfer will not result in the violation of any law or ordinance. 4 E. Adding Alcohol To Beer: In the case of a retail beer permittee, knowingly allow the mixing or adding of alcohol or any alcoholic beverage to beer or any other beverage in or about the permittee's his -place of business. F. Dancing: No dancing shall be permitted unless the licensee or permittee has first secured a dance hall license under the provisions of the ordinances of the city-_ G. Obscenity: Cause, permit, procure, counsel or assist any person who is acting as a waiter, waitress, host, hostess, dancer or entertainer on the licensed premises to: 1. Expose his or her genitals, pubic hair, perineum, anus region or pubic hair region; or 2. Expose or wear any device, costume or covering which gives the appearance of or simulates the genitals, pubic hair, perineum, anus region or pubic hair region; or 3. Comes into any physical contact with any customer; or patron; within the establishment, other than when assisting said customer or patron when entering, leaving, seating or serving. For purposes of this subsection, a person shall be deemed a waiter, waitress, host, hostess, dancer or entertainer if such person acts in that capacity without regard to whether such person is paid any compensation by the liquor control licensee or bccr permittee, or by an his agent or employee thereof. H. Obscene Pictures: Cause, procure, counsel or assist any person in showing or displaying motion pictures, slides, photographic or other printed displays within the licensed premises which depict or show the genitals, pubic hair, perineum, anus region or pubic hair region of either the male or female. I. Bcer Brand Signs Prohibited: No signs or other matter advertising any brand of beeralcoholic beverage shall be erected or placed upon the outside of any premises occupied by a licensee or permittee authorized to sell beer at retail. J. Consumption In Public Places; Intoxication: It is unlawful for any person to use or consume alcoholic liquors or beerbeverages upon the public streets or highways, or alcoholic liquors in any public place, except premises covered by a 4iquer control license, and no person shall be intoxicated nor simulate intoxication in a public place. 3-2-9: PROHIBITED ACTS INVOLVING MINORS: It shall be unlawful to: A. Employment Of Minors: Employ any person under the age of eighteen (18) years old in the sale or serving of alcoholic liquor or beerbeverages for consumption on the premises where sold. B. Sales To Minors: Sell, give or otherwise supply any alcoholic beverages or beer to any person knowing or having reasonable cause to believe him or her to be under legal age, or 6 trade name. It shall be the strict duty of a licensee or permittee who authorizes such underage minor to be on the licensed premises pursuant to such plan, and of all persons employed with respect to said premises, to prevent the underage minor from consuming and/or possessing alcoholic beverages on said premises. Police officers shall be admitted upon the premises at any time to monitor compliance with all applicable laws. Failure to comply with that duty, whether knowingly or otherwise, shall be punishable as a violation of this subsection. 5. It shall be the duty of the licensee or permittee to display in a prominent place a printed sign, no smaller than eight inches by ten inches (8" x 10") in size, boldly printed and reading as follows: WARNING TO MINORS: You are subject to punishment under the Waterloo city code if you are on the premises without your parent or legal guardian or spouse or if you attempt to possess and/or purchase any alcoholic beverages. 3-2-9A: PREMISES CONTROL: A licensee or permittee shall comply with the following requirements: A. Employ reasonable methods to monitor the premises and all parking lots, streets, alleys and sidewalks abutting such premises to prevent loitering, littering, violation of noise ordinances or consumption of alcoholic beverages in public places by the patrons of such business. if such activity is observed, then the owner or manager shall promptly report such violations to the police department. B. Post signs on the exterior of the business premises advising patrons to comply with ordinances against loitering, littering, public alcohol consumption, and excessive noises. No less than one sign shall be posted, conspicuously and in a manner calculated to come to the attention of business patrons, on each side of the building along which patrons can reasonably be expected to pass. C. No less than daily on each day that the premises is open for business, pick up and properly dispose of all litter on the property and any area within fifty (50) feet thereof that is not apparently protected against public entry by means of a wall, fence, gate, hedge or similar barrier. 3-2-10: SUSPENSION AND REVOCATION: A. Material Facts For Suspension And Revocation: 1. The city may suspend a license or permit issued pursuant to this chapter for a period not to exceed one year, revoke the license or permit, or impose a civil penalty not to exceed one thousand dollars ($1,000.00) per violation. Before suspension, revocation or imposition of a civil penalty, the licensee or permit holderpermittee.shall be given written notice and an opportunity for a hearing pursuant to state law. 8 natural person who is required to be a person of good moral character under section 3- 2-2 of this chapter. 6. If the cause for suspension is a first offense violation of Iowa Code section 123.49(2)(h), or subsection 3-2-8D of this chapter, the city shall impose a civil penalty in the amount of three hundred dollars ($300.00) in lieu of suspension of the license or permit. The city shall retain civil penalties collected under this subsection if the proceeding to impose the penalty is conducted by the city. B. Effect Of Revocation: Any liquor control licensee, wine permittee or beer permittee whose license or permit is revoked under this chapter shall not thereafter be permitted to hold a liquor control license, wine permit or beer permit in the state of Iowa for a period of two (2) years from the date of revocation. A spouse or business associate holding ten percent (10%) or more of the capital stock or ownership interest in the business of a person whose license or permit has been revoked shall not be issued a liquor control license, wine permit or beer permit, and no liquor control license, wine permit or beer permit shall be issued which covers any business in which such person has a financial interest for a period of two (2) years from the date of revocation. If a license or permit is revoked, the premises which had been covered by the license or permit shall not be relicensed for one year. C. Appeal And Hearing: When the city imposes an administrative sanction or disapproves a license application, the l eeaseeapplicant may appeal the city's action to the /I Icoholic Beverages Division of thc state of lowadivision. The appeal must be in writing and must be filed with the division within twenty one (21) days from the date that the liseaseeapplicant was notified of the city's action. 3-2-11: PENALTIES: A. Any licensee, permittee or person violating any of the provisions of this chapter shall be subject to a fine of one hundred dollars ($100.00) for the first offense, two hundred fifty dollars ($250.00) for the second offense, and five hundred dollars ($500.00) for each subsequent offense or imprisonment of thirty (30) days. Repeated violations may result in the suspension and/or revocation of the licensee's or permittee's license. B. The conviction of any liquor control licensee or -deer permittee of a violation of any of the provisions of this chapter may, subject to subsection C of this section, be grounds for the suspension or revocation of the license or permit by the city. However, if any liquor control licensee is convicted of any violation of Iowa Code section 123.49, subsection (2), paragraphs a, d or e, or if any beer permittee is convicted of a violation of Iowa Code section 123.49 subsection (2), paragraph a, all of the ligaer-sen#el-license or beer permit may be revoked and upon revocation shall immediately surrender the liquor control license or beer permit, and the bond of the licensee or permit holdcrpermittee shall be forfeited to the Alcoholic Beverages Division of thc Iowa division. C. If any licensee, beer or permittee, or any employee of thca licensee or permittee, is convicted of a violation ofsubsection 3-2-9B of this chapter, or a retai#Class B beer permittee is convicted of a violation of subsection 3-2-8E of this chapter, the city may, in addition to the other penalties fixed for such violations by this section, assess a penalty as follows: 10 CITY OF WATERLOO Council Communication City Council Meeting: October 10, 2011 Prepared:October 2011 Dept. Head Signature: # of Attachments: II/ (r Ill( SUBJECT: Request the City Council adopt resolutionsto preliminarily approve the request for the bid document and specifications for General Contractor Services to construct the Public Works Building Project at 625 Glenwood Street, Waterloo, IA and to instruct the City Clerk to publish notice of hearing on bid document, specifications etc, as November 14, 2011. Submitted by: Mark Rice Public Works Director Recommended City Council Action: Approval Summary Statement: Expenditure Required: Source of Funds: I -Jobs Grant, BHCGA Grant, GO Bond proceeds Policy Issue Alternative Background Information: Request council approve setting date of hearing for bid opening on General Contractor services to construct City of Waterloo Public Works Building project. Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GE' IY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD A t -Large STEVE SCHMII 1 At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Council Communication City Council Meeting: Octo r 10, 2011 Prepared: October 7, 241 Dept. Head Signaturer-- — # of Attachments: (I tvIr :1b/ / fl SUBJECT: Request to preliminarily approve plans, specifications, form of contract, etc., set a date of public hearing, and publish an official notice pertinent to the taking of bids and request to receive and open the proposals for the Request for Proposal for Demolition and Site Clearance Services (no regulated asbestos -containing materials) for the former Grand Hotel and set the date of hearing and bid opening as October 24, 2011. Submitted by:Noel Anderson, Community Planning & Development Director Recommended City Council Action: Preliminary approval of the plans, specifications, forms of contract, etc. and set a date of hearing and bid opening as October 24, 2011. Summary Statement: Expenditure Required: to be determined Source of Funds: G.O. Policy Issue: Slum and Blight Alternative: N/A Background Information: The City purchased the Grand Hotel in an effort to eliminate slum and blight and to provide a clean land pad for future quality development. cc: Noel Anderson, Community Planning 62_ Development Director Aric Schroeder, City Planner CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Egon/ Opportunity/Affirmative Action Employer ID(10(201I OR( P/tt4t o74S Community Partnership Apprentice Training Program Robert Klingenberg- Director * 1111 Bourland Avenue Waterloo, IA 50702 (319)232-2793 or (319)504-0987 Waterloo City Council City of' Waterloo 715 Mulberry Street Waterloo, Iowa 50703 Dear Mayor Clark and Members of the Waterloo City Council, I am writing to ask for your support to continue to develop The Community Partnership Apprentice Training Program. I have presented an outline and vision for the program's role in the Community of Waterloo to the City Council in the past. We are now coming to the City of Waterloo asking for assistance to continue to move forward with the program in order to train residents and improve houses/buildings within the community. Recently, Community Partnership Apprentice Training Program (CPAT) received documents from the IRS confirming the 501(c)(3) non-profit status of the program. CPAT is now in a position to move forward with plans to prepare a project and workshop space in order to train participants in basic construction skills. We are currently seeking grants through Community Development and other sources and projects for the program to work on in order to provide hands-on experiences for the participants. We are also working with Green Iowa Americorps housing weatherization program to provide training experience for participants and improvements for residents in the community. At this time, we are asking the Mayor and Waterloo City Council for its support through the opportunity to rehabilitate the house located at 116 W. Parker Street. Your vote to approve the transfer of the deed to the property to our non-profit, Community Partnership Apprentice Training Program, would allow us move forward. This step is necessary in order to secure a grant from Community Development. We will use the property to train participants and promote the CPAT Program in the community. We feel that this partnership between CPAT Program and the City of Waterloo can be very beneficial for our community and its residents. Thank you for your consideration. Feel free to contact us with any questions. Please put this issue on the docket for vote at the the next City Council Meeting on October 17, 2011. Sincerely, Robert Klingenberg Director of CPAT Program October 10, 2001 To whom it may concern, Green Iowa AmeriCorps is a program working out of the Center for Energy and Environmental Education on the University of Northern Iowa's campus, focused on providing Iowa communities with residential weatherization, energy education, and community outreach since 2009. As the Education Coordinator and a certified energy auditor through Northeast Iowa Community College, I began a training program partnered with Iowa Works to certify local contractors in energy assessment and basic weatherization skills. Robert Klingenberg showed great initiative as the first trainee to complete the requirements for this course, completing all aspects with dedication and an eagerness to volunteer, learn, and teach. It didn't take long after meeting Robert that I recognized his extensive knowledge in home repair. On his first training day he taught me as much as I was able to teach him and a symbiotic relationship soon began between our non profits, I had begun work on a church remodeling project that quickly proved to be a much larger project then first anticipated. Robert volunteered to come and look over the work I was doing and not only gave excellent advice, but worked with the local Pastor to give comprehensive work estimates. Despite the lack of compensation, Robert continues to volunteer his time and resources for this project. All of these experiences prove Robert's commitment and expertise towards both nonprofit work as well as home improvement. I feel that Robert's apprenticeship program will meet two community needs with one program. Given the recent economic down turn, many members of Black Hawk County need new skills and opportunities for employment. Robert's program will allow students a chance to learn new skills while being compensated for their work. Furthermore, many buildings in Waterloo are in a state of dilapidation; this program will remodel these homes and make the market stronger while funding the program. In summary, through extensive collaboration, I know that Robert is a competent contractor and an excellent teacher. He is not only dedicated and ambitious but has the expertise to see this program through fruition. I recommend Robert's service from my experience as both an instructor and observer of his work ethic through our weatherization program but also a colleague in the nonprofit sector. Sincerely, Jason Jefferson Education Coordinator Green Iowa AmeriCorps E: jefferja@gmail.com C: 563-379-8114 MINUTES WATERLOO REGIONAL AIRPORT BOARD Tuesday August 23, 2011 I. ROLL CALL Cynthia Goro declared a quorum and called the meeting to order at 1:00 pm. Board members present were Cynthia Goro, Ed McCann, Pat Cole, and Dee Vandeventer. Director Brad Hagen, and Doug Schindel with AECOM, Frank Dowie with PDCM Insurance, and Graham Ashe and Chris from Leerfield Sports were also in attendance. Absent: Mark Higley, Aaron Buzza, Bob Justis, Councilman Getty, and Councilman Hart II. AGENDA AS RECEIVED OR AMENDED. Hagen requested Item V. J and V. F be moved to the beginning to allow presenters to address the Board and then leave. III. PUBLIC COMMENTS. None. V. J. Approval of PDCM Kiwanis Air Show Agreement Insurance Policy. Frank Dowie of PDCM was present to address the Board on the Air Show Insurance policy. The agreement between City of Waterloo, through Waterloo Regional Airport, and Kiwanis, requires Kiwanis to obtain insurance in the amount acceptable to the Board and the insurance consultant. Frank noted that the City of Waterloo and Waterloo Regional Airport are listed as additional insured's on the Certificate of Insurance. In addition, Mr. Dowie passed out a letter stating that the air show insurance was purchased through US Specialty Insurance Company, which is an A+ rating and a superior company. Dowie said PDCM surveyed carriers who service the air show industry and other air shows. Dowie said that they found $1 million liability limit to be on par with other events across the industry. Dowie said that with any liability situation, there remains the potential of a loss that could exceed the existing limits provided and the Board may elect to require an increased limits if they deem necessary. Discussion followed. Cole moved to approve. McCann seconded. Ayes: Cole, McCann, Goro, and Vandeventer. Motion passed. V. F. Approval of Agreement with Leerfield Sports Graham and Chris with Leerfield Sports were present to present the Board an agreement to advertise with UNI sports. The agreement is for $11,000 and is funded with an IDOT grant (80%) and Hotel/Motel funds (20%). The agreement will fund a package that includes video instant replays in the UNI Dome during 2011 football season. It will also include instant video replays in the McLeod Center. In addition, there will be advertising on the McLeod Center courtside rotational signage. Discussion followed regarding to be determined advertising in how best to promote the Waterloo Airport and Delta Airlines out of Waterloo. McCann moved to approve. Cole seconded. Ayes: Cole, McCann, Goro, and Vandeventer. Motion passed. IV. REPORTS A. Director's report — Director Hagen reviewed City budget reports through July 2011. Each revenue and expense line item was reviewed. Hagen discussed July 2011 revenues and expenses. Discussion followed. Hagen reviewed airfares provided by IDOT comparing all airlines and a Delta sample comparing fares out of Waterloo compared to Cedar Rapids. On-time performance was reviewed for July 2011. Load factor analysis, and enplanements were essentially flat Discussion followed. V. BOARD APPROVAL B. Approval of Minutes of July 26, 2011 Regular Meeting. Cole moved to approve the minutes. McCann seconded. Ayes: McCann, Goro, Vandeventer, Buzza, and Cole. Motion passed. C. Motion to Receive and File July 2011 Expenses. All expenses were reviewed. Director Hagen discussed the expenses that were non -reoccurring. Goro moved to receive and file expenses. McCann seconded. Ayes: McCann, Goro, and Cole. and Vandeventer approved, except abstained from a payment to ME&V in the amount of $495 for website updates and maintenance since she is part owner of the company. Motion passed. D. Approval of FY 12 IDOT Air Service Development Grant — Hagen discussed the IDOT grant for $28,000 that will fund 80% of marketing costs for air service development. With the local 20% match, we will have $35,000 total. Hagen noted the Board had already reaffirmed interest in continuing an annual agreement with our air service consultant for $24,000. The remaining $11,000 would be used to fund the Leerfield Sports agreement. Discussion followed. Vandeventer asked about paragraph # 10 and that if IDOT had the right to deny funding to the Airport, we should consider including language in our current contracts to pass on the potential liability away from the Airport to the company wanting to do business with the Airport. Discussion followed. Board members were in agreement. McCann moved to approve. Cole seconded. Ayes: Cole, McCann, Goro, and Vandeventer. Motion passed. E. Approval of contract with Trillion Aviation — Hagen presented the Board with an annual agreement with Trillion Aviation to provide air service analysis in helping the community to retain/upgrade commercial air service. Discussion followed. Board members asked for approval, but also to add paragraph #10 into the Trillion Aviation contract to help protect the Airport in case the IDOT fails to make appropriation. Vandeventer moved to approve. McCann seconded. Ayes: McCann, Goro, Vandeventer, and Cole. Motion passed G. Approval of award of Snow Removal Equipment (SRE) — Tractor and Blade - Hagen explained that the Council earlier had received bids for SRE and the low bid was Waterloo Implement of Waterloo, Iowa in the amount of $177,022. The engineer's estimate was $180,000. This SRE will be funded 95% with a FAA grant and 5% from the Passenger Facility Charge (PFC) fund. Discussion followed. McCann moved to approve. Cole seconded. Ayes: McCann, Goro, Cole, and Vandeventer. Motion passed H. Approval of Change Order #1 for Apron Rehabilitation project — Hagen explained the Change Order was for the Apron project. The project was designed without as -built plans so the engineer didn't have plans to use. Doug Schindel from AECOM explained that as the contractor removed 8" of existing concrete there was a concrete slab underneath. That unknown slab required additional removal and sub base material. The additional work has been reviewed and approved by FAA. The funding for the additional work will be from the existing FAA grant and PFC application. Discussion followed. Goro moved to approve. Cole seconded. Ayes: McCann, Goro, Cole, and Vandeventer. Motion passed I. Approval to advertise bid for Farm Lease - Hagen explained that the current farm lease has expired and the existing tenant has been sent a termination notice as required by State law. The Airport now has to advertise for bids. Hagen explained the airport currently has about 1,350 acres of farmland that generate approximately $212,000 of revenue. Hagen said the current farming environment has higher input costs, but most experts believe that the high escalation of farmland recently should generate a higher bid for the airport. Discussion followed. Cole moved to approve. McCann seconded. Ayes: McCann, Goro, Cole, and Vandeventer. Motion passed K. Approval of Snow Removal Equipment (SRE) FAA Grant - Hagen explained the Airport has received a FAA grant in the amount of $684,950 to fund 95% of the eligible costs for SRE. The airport is programmed to purchase two pieces of SRE: a snowplow, and a tractor with ramp blade. In addition, the grant will fund the engineering contract to design and provide administrative support for the acquisition of the equipment. Discussion followed. Cole moved to approve. Vandeventer seconded. Ayes: McCann, Goro, Cole, and Vandeventer. Motion passed VI. OLD BUSINESS VII. NEW BUSINESS VIII. ADJOURNMENT Cole moved to adjourn the meeting at 1:50 PM. McCann seconded. Ayes: McCann, Goro, Vandeventer, and Cole. Motion passed. Respectfully sub nt ► 'a Goro, Chairperson CONSOLIDATED PUBLIC SAFETY COMMUNICATIONS CENTER BOARD MEETING September 7, 2011/10:00 A.M. MINUTES Chairman Feaker called the Consolidated Communications Board Meeting to order at 9:55 a.m. on Wednesday, September 7, 2011. Board Members Present: Chairman Larry Feaker — LaPorte City PD Sheriff Thompson — BHCSO Jeff Marsh — Hudson PD (proxy for Chief Olson) Randy Weber — Evansdale PD Daniel Trelka — Waterloo Tim Schultz — Dunkerton PD Jason Dolf — Raymond Fire Kent Smock — Evansdale FD John Schilling — Cedar Falls FR Lorie Glover — BHC EMA Judy Flores — BH Consol. Comm Tom Little — BHC BOS Terry Brennan - RACOM Jan Swanson — BH Consol. Comm. 1. Approval of minutes of the Aug 3, 2011 Board Meeting. Motion made by Marsh, Seconded by Thompson to approve the minutes of the Aug 3, 2011 meeting. Motion carried. 2. Agenda Revisions: None 3. Old Business 3A. Report from Communications Administrative Supervisor - Interviewed 29 applicants;Personnel Committee will interview top eight (8). Marsh asked for input of dispatchers. Had dispatchers at Air Show with laptop, 3 radios & headsets. Will participate in Safety City/CF end of September. Starting to put together Budget for FYI3. Levy meeting was 9-6-11 and next step is to write RFP to hire consultant. Discussion was very helpful. Johnson County had a lot of input. Black Hawk County is far ahead of where Johnson County was when they started. RACOM is telling us we will need something in place to take over our emergency communication system in 7 years. Schilling said we are not in a good position time wise. Discussion followed. 4. New Business: 4A. Discussion & Possible Board Action ref Knox Box Key Release Activation Cedar Falls is looking to initiating a system for accessing buildings. For Dispatch it is no different than pushing a button on a radio. Motion to approve by Marsh & Seconded by Weber. Motion carried. 4B. Discussion & Possible Board Action Ref Dept of Corrections Agreement for Dispatching Services Motion to approve by Marsh, Seconded by Thompson. Motion carried. BLACK HAWK COUNTY 911 SERVICE BOARD August 3,2011 Vice Chair Jeff Marsh called the meeting of the Black Hawk County 911 Service Board to order at 10:26 a.m. on Wednesday, September 7, 2011 at the Waterloo Fire Training Center. Members Present: Chief Olson — Cedar Falls PD (by proxy) Sheriff Thompson — BHCSO Chief Schultz — Dunkerton PD Daniel Trelka - Waterloo Chief Marsh — Hudson PD Chief Feaker — LaPorte City PD Chief Weber — Evansdale PD (by proxy) REGULAR SESSION: 1. ROLL CALL: Black Hawk County — yes, Cedar Falls -yes, Dunkerton-yes, Evansdale-yes, Hudson -yes, LaPorte City -yes, Waterloo -yes 2. Discussion and Possible Amendments to agenda None 3. Budget Update/Approval of Minutes- Approve the August 3, 2011 Minutes and Budget Update: MOTION MADE by Thompson and SECONDED by Trelka to approve the budget update and minutes to the August 3, 2011 meeting. MOTION CARRIED. 4. OLD BUSINESS 4A. Discussion and Possible Board Action ref Narrowbanding Brennan spoke with Lt Brown, CFPD, is preparing a federal Assistance to Firefighters (AFG) Grant due on September 16. They are asking for communications needs for the tower sites to boost the ability for narrow banding plus pager costs. It will probably be an 80/20 match. They have to list target hazards within the County and they are trying to get ahold of that list. Amount of the grant will be $48,000 plus the pagers. If this grant is unsuccessful, they can go back to the Gaming Association. 4B. Discussion and Possible Board Action ref Grants Covered under Item 4A. 4C. Emergency Management Levy Study Group Report This was discussed under BH Consolidated Communications Board. NEW BUSINESS: None GENERAL DISCUSSION: MOTION MADE by Feaker and SECONDED by Weber to adjourn. MOTION CARRIED. Meeting adjourned at 10:30 a.m. Respectfully submitted, Vice Chair Jeff Marsh JM:jes 2 Black Hawk County Criminal Justice Information System Board of Directors Meeting September 7, 2011 The regular meeting of the Board of Directors of the Black Hawk County Criminal Justice Information System was held on Wednesday, September 7, 2011, at the Fire Training Facility. Vice Chairperson Randy Weber called the meeting to order at 9:34 a.m. Voting Members in Attendance: Guests of the Board in Attendance: L Feaker, LaPorte City PD (Proxy/Olson) J Flores, BH CCC D Trelka, Waterloo PD J Swanson, BH CCC R Weber, Evansdale PD J Marsh, Hudson PD T Little, BHC BOS J DoIf/Raymond FR Voting Members Absent: T Thompson, BHCSO J Olson, CFPD ACTION ITEMS: Approval of Agenda TL\LF Approval of August 3, 2011 Board Meeting Minutes — Motion made by Feaker & 2nd by Little to approve the minutes of the Aug 3, 2011 Board meeting. Motion carried. Approval of Bills Paid in August, 2011 & Approval to Receive & Place on File June 2011 Accounting Reports: Verizon -1677.39, IDPS-4720, CF Util-450., RSM McGladrey- 3050.,Network Sol -422.50, Courier -23.17 Action: Motion made by Little & 2nd by Feaker that the Board approve bills paid in July 2011 & Approve to Receive & Place on File June 2011 accounting reports: Motion carried. OLD BUSINESS: None. NEW BUSINESS: None GENERAL DISCUSSION: State Auditor's office began audit this week. Adiournment: Motion made by Trelka & 2nd by Feaker to adjourn at 9:35 am. Motion carried. Respectfully submitted, Randy Weber RW:jes An Equal Opportunity/Affirmative Action Employer 0 D -a v O co 0. co O W 0 0) co 0 N m N (0 N J u no - 1 1 N N 'O O 0 N O J (n .. N m N N 0 O co co c 0 a;ap 8010nui • * < * o rt rt c Z * O * rt rt rt rt rt x rt GJ * ---2 * C * r: * ** c D 3 0 c c co -o. uognqu;sia 1/0 N 0 0 m -o v 3 co 7 m o D O. 3. O o o o cov a v 4# 3 0 O - J ,-0 L toz ' 6 Jago;00 0 m co 0. 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' mm m 0 CO CO d Z d 3 u (D N O N. r fD t7912 -099L-80-01.0 e;ea aoionui o C * -: 3 0 c Alcides 12 siapl!n8 8'89 0 CD Cn 0 '0 o= m -0 v 3 o o m m' Ort n m a co. m S a f0 uoi;nqu;sia UJ 1. 60Z 'E sego;oo CD > n ▪ m o Z 11 —Zj O D 0 73m r 0 0 0 0 0 CD0 -k N An Equal Opportunity/Affirmative Action Employer 0 m co a U N a CO 0 w 0 0 r to 0 w 0 0 0 COCO 0 v 0 w 0 O 0 90 £OLZ-00£9-L0-LLti aleO aaonul < * 0-* FS CD Z O k 3 O uognqulsia •�.0 6uueaul6u3 Dar 00 o P) C � 13 O P o m 4* 5 m m 1 1, LOZ '2 iago)oO Payment voucher prepared by: K 0 Z m < D o c0 rn Z 0 A P .'n0 D 0 0 co - 0 - 0 N Council Work Session October 10, 2011 4:10 p.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of Blue Zone—Submitted by Suzy Schares, City Clerk. ADJOURNMENT Suzy Schares City Clerk Council Work Session October 10, 2011 4:25 p.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of Hotel/Motel Grant Process—Submitted by Aaron Buzza, Executive Director of Waterloo Convention & Visitors Bureau. ADJOURNMENT Suzy Schares City Clerk Waterloo Hotel -Motel Tax Grant application, FY 2013 Event/Capital Project Grant Applications Fiscal Year 2013 *part of the City of Waterloo Hotel -Motel Tax Grant process The Waterloo Convention & Visitors Bureau (CVB), on behalf of the City of Waterloo, is accepting grant requests for events and capital projects that will have a positive impact on the tourism industry in Waterloo during Fiscal Year 2013. Grant requests may be from either for-profit or non-profit organizations (non-profit must be qualified under IRS Section 501c). This application is used for three kinds of proposals: Community Events, Visitor Events, and Capital Projects. Visitor Events are those that draw greater than 50%o of attendance from outside Black Hawk County, while Community Events less than 50% of attendance from outside Black Hawk County. The hotel -motel tax grants have been established to reach the following goals which will be used to score your application: Goals: Community Events Visitor Events or Capital Projects Drive overnight stays in Waterloo (heads in beds) 15 points 40 points Support and reward active partners who serve and/or drive visitors to Waterloo 25 points 10 points Support organizations and activities that have a positive impact on Waterloo 25 points 10 points Provide seed money for new ideas and projects 25 points 20 points Provide assistance in marketing outside of Black Hawk County 10 points 20 points Additionally, 20 points will be used to score the use of grant funds and appropriateness of the budget. Applications should specifically show how the event or project brings visitors to Waterloo, both for this event or project, and in the long-term as well. Grants are not intended to provide operational support, but are intended to support marketing, capital and event efforts that help advance the goals above. Grant Requirements: • Granted funds are available after the project has occurred, and are paid as reimbursement for money spent. Copies of invoices and proof of payment must be provided for grants to be paid. No exceptions will be made. • Events are allowed to apply in the Community Event category for only 3 years. After that time, the event must draw greater than 50% of its attendance from outside Black Hawk County and apply under the Visitor Event Category or will no longer be allowed to apply for funding. • Applicants should show matching funds of 50% or more for the project. The grant will fund no more than 50% a of the actual total project cost. Funds directly involved with the project may be used as match. Overall operational funds may not be used to match the grant funds for a particular project. • Organizations may apply for the amount of funding needed, provided they can show matching funds of 50% or more. o Community Events may only apply for a maximum of $5,000 in funding through this grant. 1 Waterloo Hotel -Motel Tax Grant application, FY 2013 • Basic facility rental costs o Costs such as food/beverage and staff time are not fundable • Event -related security and safety services • Marketing and design services • Transportation to and around Waterloo for the event Non -Fundable Items: • Annual operating expenditures • Professional services o Includes legal, engineering, accounting, auditing, consulting or other services not expressly listed as fundable • Salaries, wages or administrative fees • Travel expenses of staff and guests not expressly listed as fundable • Tangible personal property, including but not limited to, copy/fax machines, computer equipment, other office equipment or furniture, light fixtures, musical instruments, permanent collections and exhibits • Program books, trophies, medals, plaques, bumper stickers, table tents, shirts, hats, banners, flags, stationary, etc. • Food and beverage • Toll-free phone numbers, in-house postage, or material inventory • Membership solicitation materials and donations/contributions to sponsors • Reprinting of current brochures • Prizes for fundraisers, raffles, or events (including electronics, gift certificates, etc.) • Interest or reduction of deficits or loans • Anything contrary to state or federal law or local ordinance Note: Non fundable items may be included as matching funds General instructions: Applicants must include one typed hard copy of the application, including all additional information requested as well as one electronic copy of the grant, sent to grants@travelwaterloo.com. Grants will not be considered received until both versions are received by the CVB. Send or deliver completed applications and copies to: Waterloo CVB Attn: Grants 3 Waterloo Hotel -Motel Tax Grant application, FY 2013 Contact person Address City State Zip Phone number Email Organization web address 1. Organizational/Background Information a. What is the mission of your organization? b. How does your organization benefit the community? c. How long has your organization been in existence? d. How many staff members and/or volunteers are involved with the organization? e. Is a member of the Waterloo City Council on your Board of Directors? If yes, please list. f. How does your organization market outside of Black Hawk County? g. Has your organization/business received hotel -motel tax grants previously? If so, please provide a list of projects. h. Have hotel -motel tax grants been received for this project previously? If so, please provide a copy of the completed project evaluation form(s) that were turned in for reimbursement. i. Please attach Proof of Liability Insurance, Board/Management information, IRS Documentation. 2. In what manner have you effectively supported or participated with the Waterloo CVB in the last 12 months? Examples include tradeshows, co-op marketing, event bids, etc. 3. Project/Event Information a. Please describe the project and specify the goals for the project. b. Please describe the mechanism for measuring the success of the project goals. c. For profit entities only: Please describe how this project is different from your normal business and how this ties into your normal business. How is this project tourism -related? d. For capital projects only: Please describe how this ties into your organization's mission, and how the project is tourism -related. How will this project allow you to draw additional people to Waterloo? 4. Is this a new project or idea? If yes, please explain how this proposal explores a new idea, new direction, is innovative or is a new project? 5. How does this event bring people to Waterloo from outside Black Hawk County? 6. What are expectations for attendance? a. How many people do you expect from outside of Black Hawk County? b. Please describe the specific mechanism for tracking attendance. 7. What are your expectations for hotel room use in Waterloo? 8. Please describe your marketing efforts. a. What specific marketing will you be doing outside of Black Hawk County? 9. How does this project have a positive and lasting impact on Waterloo? 5 ORDINANCE COMMITTEE October 10, 2011 4:40 p.m. Council Chambers Roll Call: Members: Chairperson Mayor Pro Tem All Council Members Approval of Agenda, as proposed. NEW BUSINESS 1. Business and License Regulations Ordinance Update Submitted by Aric Schroeder, City Planner. ADJOURNMENT Suzy Schares City Clerk C. He or she is not prohibited by the provisions of subsection 3-2-10B of this chapter from obtaining a t+quonlicense or beer permit. D. He or she tis a citizen of the United States and a resident of Iowa, or is licensed to do business in Iowa in the case of a corporation. E. He or she has not been convicted of a felony. However, if thehis conviction of a felony occurred more than five (5) years before the application for a license or permit, and if his or her rights of citizenship have been restored by the governor, the administratordirector may determine that he or she is a person of good moral character notwithstanding such conviction. F. If such person is a corporation, partnership, association, club or hotel or motel, the requirements as set out in this definition shall apply to each of the officers, directors and partners of such person, and to any person who directly or indirectly owns or controls ten percent (10%) or more of any class of stock of such person or has an interest of ten percent (10%) or more in the ownership or profits of such person. For the purpose of this provision, an individual and his spouse shall be regarded as one person. PHARMACY: A retail establishmentdrug stoic in which prescription drugs and medicines are compounded and/or p-bysieieas-and-surgeons, dentists or veterinarians arc compounded and sold by a licensed registered pharmacist, where the volume of sales of such items and other products, but not including alcoholic beverages, is more than fifty percent (50%) of the total volume of all items, commodities and materials sold by the establishment. 3-2-3: ELIGIBILITY FOR LIQUOR CONTROL LICENSE OR BEER PERMIT: Upon meeting the requirements imposed by state law and the ordinances of this city, a person who is of good moral character, as defined by state law and this chapter, may apply for a liquor control license or a -beer permit. In the case of a club, corporation, or partnership or other entity, the officers of the clubs of corporation or entity and the partners of a partnership, shall be persons of good moral character, as defined by state law and this chapter. 3-2-4: APPLICATION FOR LICENSE OR PERMIT: A. Investigation Of Applicant: Upon receipt of an original application for a liquor -license or beer permit by the city clerk, it shall be forwarded to the chief of police, who shall conduct an investigation and shall submit a written report on the applicant as to the truth of the facts averred in the application and a recommendation to the city council as to the approval of the license or permit. It shall be the duty of the health inspector, the building inspector and the fire chief to inspect the premises to determine if they conform to the requirements of the city, and no license or permit shall be approved until or unless an approving report has been filed with the city council by such officers. B. Civil Liability: Every liquor control licensee and Class B beer permittee shall furnish proof of financial responsibility either by the existence of a liability insurance policy or by posting bond in such amount as determined by the divisiondent. 2 1. The entrance of the licensed premises which is primarily used by patrons shall have a door or window which provides an unobstructed view of the main seating and/or serving area of the licensed premises with the minimum dimensions of nine inches by nine inches (9" x 9") set into the door or window at eye level, which shall be approximately fifty six inches (56") to sixty four inches (64") above the ground level of the premises. 2. Any window presently in existence, which is mounted at eye level in an exterior wall adjoining the seating and/or serving area, shall have a minimum of nine inches by nine inches (9" x 9") of unobstructed view into the licensed premises: 3. Any licensed premises which has the serving area located within a permanent building whereby the main seating and/or serving area are not immediately accessible nor visible from a public street shall have an unobstructed opening to the main seating and/or serving area as provided in subsection B1 and/or B2 of this section. 4. The required openings as provided in subsections B1 and B2 of this section shall not be obstructed, in any fashion, to hinder clear view into the main seating and/or serving area of the licensed premises. 5. The building inspector, or designee, shall be solely responsible for the enforcement of these provisions,- of this subsection B. Upon inspection, notice of noncompliance shall be sent to the holder of the liquor licensclicensee orbeer-perm ,permittee and to the city clerk for appropriate action in accordance with this section. 6. Compliance by the licensee or permittee with the terms and conditions of this subsection shall occur ! _ _ _ '. no later than the time of the renewal of the bees ^ orlicens-, • - _ _ . or permit. Failure to timely comply may result in suspension or revocation of the liquerlicense or permit in accordance with this chapter. C. Separate Locations For Class B Or C: Every person holding a Class B or Class C beer permit having more than one place of business where such beer is sold shall be required to have a separate license for each separate place of business, except as otherwise prohibited by state law. D. Nature Of License Or Permit: A liquor control license or -beef permit shall be a purely personal privilege and be revocable for cause. It shall not constitute property, nor be subject to attachment and execution nor be alienable nor assignable, and in any case it shall cease upon the death of the permittee or licensee. However, the dircctoradministrator may, in his or her discretion, allow the executor or administrator of the estate of a permittee or licensee to operate the business of the decedent for a reasonable time not to exceed the expiration date of the permit or license. Every permit or license shall be issued in the name of the applicant and no person holding a permit or license shall allow any other person to use same. E. Transfers: The city council will, in its discretion, authorize a licensee or permittee to transfer the license or permit from one location to another within the city, provided that the premises to which the transfer is to be made would have been eligible for a license or permit in the first instance and such transfer will not result in the violation of any law or ordinance. 4 E. Adding Alcohol To Beer: In the case of a retail beer permittee, knowingly allow the mixing or adding of alcohol or any alcoholic beverage to beer or any other beverage in or about the permittee's his -place of business. F. Dancing: No dancing shall be permitted unless the licensee or permittee has first secured a dance hall license under the provisions of the ordinances of the city'-_ G. Obscenity: Cause, permit, procure, counsel or assist any person who is acting as a waiter, waitress, host, hostess, dancer or entertainer on the licensed premises to: 1. Expose his or her genitals, pubic hair, perineum, anus region or pubic hair region; or 2. Expose or wear any device, costume or covering which gives the appearance of or simulates the genitals, pubic hair, perineum, anus region or pubic hair region; or 3. Comes into any physical contact with any customer, or patron; within the establishment, other than when assisting said customer or patron when entering, leaving, seating or serving. For purposes of this subsection, a person shall be deemed a waiter, waitress, host, hostess, dancer or entertainer if such person acts in that capacity without regard to whether such person is paid any compensation by the liquar--cen*el-licensee or beer permittee, or by an his -agent or employee thereof. H. Obscene Pictures: Cause, procure, counsel or assist any person in showing or displaying motion pictures, slides, photographic or other printed displays within the licensed premises which depictor show the genitals, pubic hair, perineum, anus region or pubic hair region of either the male or female. I. Becr Brand Signs Prohibited: No signs or other matter advertising any brand of beeralcoholic beverage shall be erected or placed upon the outside of any premises occupied by a licensee or permittee authorized to sell beer at retail. J. Consumption In Public Places; Intoxication: It is unlawful for any person to use or consume alcoholic liquors or beerbeverages upon the public streets or highways, or alcoholic liquors in any public place, except premises covered by a liquor control license, and no person shall be intoxicated nor simulate intoxication in a public place. 3-2-9: PROHIBITED ACTS INVOLVING MINORS: It shall be unlawful to: A. Employment Of Minors: Employ any person under the age of eighteen (18) years old in the sale or serving of alcoholic liquor or beer -beverages for consumption on the premises where sold. B. Sales To Minors: Sell, give or otherwise supply any alcoholic beverages or beer to any person knowing or having reasonable cause to believe him or her to be under legal age, or 6 trade name. It shall be the strict duty of a licensee or permittee who authorizes such underage minor to be on the licensed premises pursuant to such plan, and of all persons employed with respect to said premises, to prevent the underage minor from consuming and/or possessing alcoholic beverages on said premises. Police officers shall be admitted upon the premises at any time to monitor compliance with all applicable laws. Failure to comply with that duty, whether knowingly or otherwise, shall be punishable as a violation of this subsection. 5. It shall be the duty of the licensee or permittee to display in a prominent place a printed sign, no smaller than eight inches by ten inches (8" x 10") in size, boldly printed and reading as follows: WARNING TO MINORS: You are subject to punishment under the Waterloo city code if you are on the premises without your parent or legal guardian or spouse or if you attempt to possess and/or purchase any alcoholic beverages. 3-2-9A: PREMISES CONTROL: A licensee or permittee shall comply with the following requirements: A. Employ reasonable methods to monitor the premises and all parking lots streets, alleys and sidewalks abutting such premises to prevent loitering, littering, violation of noise ordinances or consumption of alcoholic beverages in public places by the patrons of such business. If such activity is observed, then the owner or manager shall promptly report such violations to the police department. B. Post signs on the exterior of the business premises advising patrons to comply with ordinances against loitering, littering, public alcohol consumption, and excessive noises. No less than one sign shall be posted, conspicuously and in a manner calculated to come to the attention of business patrons, on each side of the building along which patrons can reasonably be expected to pass. C. No less than daily on each day that the premises is open for business, pick up and properly dispose of all litter on the property and any area within fifty (50) feet thereof that is not apparently protected against public entry by means of a wall, fence, gate, hedge or similar barrier. 3-2-10: SUSPENSION AND REVOCATION: A. Material Facts For Suspension And Revocation: 1. The city may suspend a license or permit issued pursuant to this chapter for a period not to exceed one year, revoke the license or permit, or impose a civil penalty not to exceed one thousand dollars ($1,000.00) per violation. Before suspension, revocation or imposition of a civil penalty, the licensee orpcnnit holderpermittee shall be given written notice and an opportunity for a hearing pursuant to state law. 8 natural person who is required to be a person of good moral character under section 3- 2-2 of this chapter. 6. If the cause for suspension is a first offense violation of Iowa Code section 123.49(2)(h), or subsection 3-2-8D of this chapter, the city shall impose a civil penalty in the amount of three hundred dollars ($300.00) in lieu of suspension of the license or permit. The city shall retain civil penalties collected under this subsection if the proceeding to impose the penalty is conducted by the city. B. Effect Of Revocation: Any I+quer-cannel-licensee tee-perra#fee or beer permittee whose license or permit is revoked under this chapter shall not thereafter be permitted to hold a tiquer control license, wine permit or becr permit in the state of Iowa for a period of two (2) years from the date of revocation. A spouse or business associate holding ten percent (10%) or more of the capital stock or ownership interest in the business of a person whose license or permit has been revoked shall not be issued a liquor control license, wine permit or beer permit, and no liquor control license, wine permit or -beer permit shall be issued which covers any business in which such person has a financial interest for a period of two (2) years from the date of revocation. If a license or permit is revoked, the premises which had been covered by the license or permit shall not be relicensed for one year. C. Appeal And Hearing: When the city imposes an administrative sanction or disapproves a license application, the lieenseeapplicant may appeal the city's action to the /tfccholic Bevor..ges Division of the state of lowadivision. The appeal must be in writing and must be filed with the division within twenty one (21) days from the date that the lieenseeapplicant was notified of the city's action. 3-2-11: PENALTIES: A. Any licensee, permittee or person violating any of the provisions of this chapter shall be subject to a fine of one hundred dollars ($100.00) for the first offense, two hundred fifty dollars ($250.00) for the second offense, and five hundred dollars ($500.00) for each subsequent offense or imprisonment of thirty (30) days. Repeated violations may result in the suspension and/or revocation of the licensee's or permittee's license. B. The conviction of any liquor control licensee or -beer permittee of a violation of any of the provisions of this chapter may, subject to subsection C of this section, be grounds for the suspension or revocation of the license or permit by the city. However, if any liquor control licensee is convicted of any violation of Iowa Code section 123.49, subsection (2), paragraphs a, d or e, or if any beer permittee is convicted of a violation of Iowa Code section 123.49 subsection (2), paragraph a, JI of the Iowa Plcoholic Bevera_liquor cortrol license or beer -permit may be revoked and upon revocation shall immediately surrender the fig -ger -control license or beer -permit, and the bond of the licensee or permit holdorpermittee shall be forfeited to the Aleeholic Beverages Division of the Iowa department of commercedivision. C. If any licensee, beer or permittee, or any employee of thea licensee or permittee, is convicted of a violation of subsection 3-2-9B of this chapter, or a retallClass B beer permittee is convicted of a violation of subsection 3-2-8E of this chapter, the city may, in addition to the other penalties fixed for such violations by this section, assess a penalty as follows: 10 PUBLIC WORKS COMMITTEE October 10, 2011 4:55 p.m. Council Chambers Roll Call: Members: Chairperson Bob Greenwood Ron Welper Harold Getty • Approval of Agenda, as proposed. NEW BUSINESS 1. Expenditure Authorization Request of Larry Smith, Superintendent of Waste Management Services Amount + Est. S/FI Expenditure $2,835.00 Purchase of three (3) overhead door openers ADJOURNMENT Suzy Schares City Clerk 18104/2011 64:00 121192::631 I',"1 The Genuine. The OrigiMd. kyr FOR: Waterloo Water Treatment ADDRESS: 3505 Easton Ave. Waterloo, IA 50702 nn.1.1i1 PAGE ill/61 OVERHEAD DOOR COMPAtr'y OF WATERLOO, INC. R00 COMMnPCIAL POS] OFFICE BOX 2546 WATERLOO, IA 5070.1 Tclrphone: (319) 233_0411 Fax: (319) 236-3159 Al I]J. Richard Olsen 10/4/2011 ---.__ Shop oi Rrnlding Operators DATE: TERMS: PROJECT: WE PROPOSE TO FURNISH THE FOLLOWING: 1 .:9perhead Door Model RSX 16' Drawbar Operator 3/4'h'grsepower chain drive open, dose; stop.wall control electric photo eYe.sarety 115/208-60-1 reconnect existing radio egiiiptnent OPTION #1 3 Overhoed Door Model RSX 16' Drawbar Operator 3/4 horsepower chain drive open, close, stop wall control electric brake photo eye safety 115/208=60-1 reconnect existing radio equipment AMOUNT t installed, no tax included x/1,195.00 Installed, no tax included 57107' Ovf,2 erste €O i, .4To,cs ' WaiSi6: t0S=jt ttg-i 1V 7 SYya" ! Fi itii! Rrir>ttsy. +l Jia t j> I i tnta bia1 52,835.00 A Finance Charge Is Computed an a Periodic Rate of 11/9% Per Month Which 1 an Annual Percent of 18% on any Prevloua balance Not Paid Within 30 Days. WE ACCEPT THE ABOVE PROPOSAL: \7 DATE •rL;;(gp"""'•..•,.n ,-.rgi4zrlC)'`'` ,invn i•t�"4'.S]pa M1„ Thic proposal must be accepted within 30 days irpm awe or it may pe subject to renegotiation. BY OVERHEAD DOOR COMPANY OF WATERLOO, INC. Proforma Xtrerne 310.977.1740 1. 2. FINANCE COMMI 11 EE October 10, 2011 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of October 3, 2011 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Officer Gergen Defensive Tactics Instructor Recertification Johnston, Iowa September 28, 2011 $160.00 Officer Pohl ICAC Advanced Windows Forensics Ankeny, Iowa October 25, 2011 $655.00 3. Approval of garbage and yard waste refund in the amount of $12.00 for Pat Oloff of 1738 Byron Avenue Submitted by Suzy Schares, City Cleric 4. Approval of yard waste refund in the amount of $18.00 for Mirsada Cehic of 420 Oaklawn Avenue Submitted by Suzy Schares, City Clerk 5. Approval of sewer refund in the amount of $125.13 for PRSS Properties LC at 3015 Greyhound Park Drive Submitted by Suzy Schares, City Clerk 6. Approval of request to donate retired computers to a non-profit organization, specifically one laptop and one desktop computer, to Joyce Bennett, Director of the Community/School/Family Support Group & Treatment Foster Care—Submitted by James A. Quint, Information Services Manager. 7. Pre Authorizations to Expend over $1,000.00 Dept Amount + Est S/FI Expenditure Building/Maintenance $7,202.00 Pay for Carnegie Annex door replacement Culture & Arts $2,600.00 Pay for printing services FINANCE COMMIT IEE October 3, 2011 5:00 pan. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of September 26, 2011, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Jeff Siebel, Building Maintenance Fall Plumbing & HVAC Conference Waterloo, Iowa October 10-11, 2011 $476.00 Captain Pillack 8th Annual Governor's Homeland Security Conference Des Moines, Iowa November 1-2, 2011 $335.08 Tim Moyer, Electrical Inspector; Dan Youngblood, Combination Inspector 2011 Fall IAEI Educational & Business Meeting Altoona, Iowa October 13-14, 2011 $340.00 Abraham L. Funchess, Executive Director National Fair Housing Training Academy — Investigation Training Washington, D.C. October 2- 8, 2011 $3,805.00 — amending the amount for increased airfare Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that Contract with Allen Occupational Health for audiometric testing & respirator physicals in the amount of $3,600.00—Submitted by Cheryl Huddleston, Human Resources Manager; be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount +Est, SIH Expenditure Airport $7,835.00 Purchase of FAA approved paint & glass beads to paint runway 12-30 Fire Rescue $2 277 34 + Purchase range control device for Engine 305 $50.83 Leisure Services $50.00 Purchase bananas for participants in the Missouri Valley League senior tennis tournament Leisure Services $21,940.32 Pay for supplying and planting 96 trees at Cedar River Sports Complex and Tibbits Park Leisure Services $2,600.00 Pay to fabricate nine (9) carts for Riverfront Stadium Police $2,020.00 + $12.00 Purchase one (I) MPH BEE III moving radar system with automatic same direction technology TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2012 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 /60.00 z,k/O Copy - Department NAME(S) AND POSITION(S): Officer Chris Gergen DATE: September 28, 2011 NAME OF CLASS / MEETING: Defensive Tactics Instructor Recertification DESTINATION: Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: November 29, 2011 Return Date: November 29, 201 DATE(S) OF MEETING: November 29, 2011 PURPOSE OF TRAVEL: Lt Krogh is requesting authorization to send Officer Gergen to the Defensive Tactics instructor Recertification course at the Iowa Law Enforcement Academy on Nov. 29, 2011, in Johnston, Iowa. Officer Gergen is certified as a Defensive Tactics Instructor through the state of lowa and teaches defensive tactics for the police department. This recertification course would allow him to continue to teach defensive tactics to other Waterloo police officers. The cost of registration is $150.00 and would require lunch at the academy. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING $10.00 MEALS $150.00 REGISTRATION $0.00 MILEAGE/FUEL TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL FOR ALL: $ 160.00 TOTAL: $ 160.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHNII t 1 At -Large CITY OF WATERLOO, IOWA CITY HALL Date: October 4, 2011 • 715 MULBERRY STREET 50703 MEMORANDUM To: Carolyn Cole, Finance Committee chairperson and Finance Committee Members From: James A. Quint, Manager, Information Services Re: Donation of retired computers I respectfully request your approval to donate retired computers to the following non-profit organization: Joyce Bennett, Director of the Community/School/Family Support Group & Treatment Foster Care, one laptop and one desktop computer. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 1 of 1 MARIA ARMSTRONG From: SUZY SCHARES Sent: Monday, October 03, 2011 11:02 AM To: MARIA ARMSTRONG Subject: FW: Property at 1738 Byron Follow Up Flag: Follow up Flag Status: Red Maria, Can you please take a look at this account and let me know what we can do? Thanks, Suzy Schares, CMC ' /J »7) J" City Clerk City of Waterloo U „ ^„e „" Abl -- j O4t- 50703 19-291-452 #300832 t A^`n"'�)( ��(NJVi715 Mulberry Street From: LARRY SMITH Sent: Monday, October 03, 2011 10:46 AM To: SUZY SCHARES Subject: FW: Property at 1738 Byron Suzy is something you can take care of, I'll respond to her and we can pickup the carts From: Oloff, Patricia [mailto:PatriciaOloff@alliantenergy.com] Sent: Monday, October 03, 2011 8:07 AM To: LARRY SMITH Cc: Bill Oloff Subject: Property at 1738 Byron My mother passed away in June and we have her house up for sale. We have not used garbage nor yard waste services since May. I recently received the bill for that property and was wondering if it is possible to discontinue those services at that residence. We would still want water and sewer, but there is no need for garbage or yard pickup. Also, and wondering, if we can be reimbursed for the last 3 _ months ince wed' mnt i.sexhose-sewices Please let maknow-what my options -arm. Thank vcu. pat-Oloff IT Lead Analyst Alliant Energy 319-786-5821 (Desk) 319-310-1404 (Cell) patriciaoloff(a allismenergy.com -Xj Description: earthwise-line 10/3/2011 Mirsada Cehic 420 Oaklawn Ave Waterinn IA Sn7n1 1319)29.1-7213 September 29,2011 To whom it may concern; 1 am writing this letter to you regarding my townhouse above. There seems that somebody called your office back in July to order a yardwaste can for that property, nobody in our househould called and im not aware that you guys knew the name or number for the person that called. We do not have the can nor we used it ever, I am not sure who has the yardwaste can but it is not behind my garage in the alley.] would like to be rebated for the .=nevi was paying since July and also you guys should probabbly check into who called in to order it and get them to pay for it. 11100i& Cd is "1 /1,2 .2.90 392G, Thank You, Mircada Zahir 1 ARCHITECTS BUILDERS September 29, 2011 Waterloo City Hall 715 Mulberry Street Waterloo, IA 50701 Attn: Marie Dear Marie; This letter is in reference to our Waterloo Water Works bill for PRSS Properties LC, at 3015 Greyhound Park Dr., Waterloo, 50701, for the account number 16-60-3971-061838 and 16-60-3972-061838. We have a sprinkling system and the sewer charges were put on the wrong account. I talked to Dorothy at the Water Works on 9.28.2011. She sent someone out to verify and found that to be true. She has adjusted our bill with a credit of $125.13 owed us. I am writing to request a refund check for that amount. Thank you for your help in this matter. If you have any questions please give us a call. Sincerely, tJ4t_ Sharon Voigt WWW,TKAWEB.COM City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 7,202.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Carnegie Annex Door Replacement Vendor selected for this purchase: Failor Hurley Construction X Bids or written quotes were taken on this purchase, as follows: Failor Hurley $ 7,202.00 Kidder Construction $ 7,590.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund n Road Use Tax n Sewer n Sanitation Bonds —111 Federal/other grants I I Other (specify) This expenditure is to be coded to the following budget line -item: 410-22-8800-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is (Project Code) $ 74 ,9dO and the current available balance is $ !0 ;c-/ rtb Respectfully submitted, 02—// (Signafure Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth Cargegie Annex Door Repl (Mar 201 D) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 5,087.49 plus est. shipping costs of $ 0.00 to pay for or purchase Postage for Storm Water Brochures. City Clerk Use Only Finance Committee Approval Date This purchase or expenditure is being made because: Requirement of NPDES Permit to mail out two (2) Storm Water Brochures each year. Vendor selected for this purchase: x Bids or written quotes were taken on this purchase, as follows: Bids were taken on the brochures only. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer I I Sanitation I I I 1 Bonds —Fedeeavother-grant —Other(specify) Storm W t rFund This expenditure is to be coded to the following budget line -item: 521-07-7830-1343 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) 15,400.00 ✓ 12, 604.92 kv 1 pm" /0/4/ /7 `712.-,,Aice hit-, 11,o/m /o - s'-' t f (Signature Dept. Head or Designee) Date ''(Signature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010) FINANCE COMMITTEE September 26, 2011 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hark Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of September 19, 2011, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount +Est S/H Expenditure Bldg Maintenance $5,695.88 Sprinkler inspection and repair for Waterloo Center for the Arts Bldg Maintenance $7,520.25 Concrete work & storm sewer repair at Young Arena Central Garage $1,312.50 LED Arrow Bar and Safety Strobe Lights Cultural and Arts $5,287.00 Woodfold counter rolling counter shutter for west wing office Fire Department $3,469.00 + $100.00 2 -position David Clark Wireless Communication System Leisure Services $15,474.00 Install drop slide to replace high board at Byrnes Park Swimming Pool Leisure Services $3,095.00 + - $200.00 AccuSpread Model GT salt spreader Police $2,197.00 Hewlett-Packard E2910 480 rack mountable Ethernet switch Police $6,348.35 + $80.85 Adding $505 for additional seat sensor. Original purchase was approved on 8/15/11. Safety Committee Not to exceed $1000.00 Annual employee safety/wellness fair expenses Traffic Operations $1,360.00 + $50.00 1-RZ-4 Advanced WDR Camera Traffic Operations $4,321.59 Galvanized traffic pole with 3441 mast arm, including hand hole and anchor bolts Traffic Operations $3,320.00 —1 — M-513Controfler Traffic Operations $7,500.00 M-52 Eagle controller, TS -2 power pack, EDI -MMU -16, Load Switches, Push Buttons, etc. Traffic Operations $1,253.50 230 - 18 inch orange cones with bases Waste Management $6,756.75 Control Boxes Ms. Cole clarified that the camera is not a speed or red-light camera Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that garbage refund in the amount of $63.00 for Gail Gavlock of 407 Belmont Avenue—Submitted by Suzy Schares, City CIerk, be approved, Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that Recommendation to accept bid from Pioneer Graphics of Waterloo, Iowa in the amount of $2,546.00 for Fall 2011 Storm Water Education Brochure— City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Rescue Department to expend $ 2,500.00 plus est. shipping costs of $ to pay for or puchase This purchase or expenditure is being made because: To replace tires on several of our front line ambulances. x Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Tires are purchased through a state Michelin bid. Prior Committee Actions (Dates): This expenditure is to be coded to the following budget line -item: 010-12-1410-1571-Mach/Equip. Replacement Parts (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ 3,250.00 V $ 2,712.20 V 5-11 S A d,a'/, . l,>.a. (Signat�{re Dept/Head or Designee) Date ( ig r1ature Finance Dept. Review) users\shared goodies\forms\[File] (April 2003) Date City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 7,500.00 plus est. shipping costs of $ to pay for or purchase Labor to set 100 bollards around West Exchange Parking lot in Exchange Park. This purchase or expenditure is being made because: to prevent vehicles from driving in the park at Cedar River Exchange Park. Vendor selected for this purchase: Miller Fence Co. X Bids or written quotes were taken on this purchase, as follows: Miller Fence, Waterloo IA $7,125.00 Pauline Co and Iowa Fence Master did not respond to the bid request. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ] Road Use Tax Sewer Sanitation Bonds X Federal/other grants Other (specify) BH Gaming Grant This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 (Fund - Department - Activity - Account Number) 37SPT-CRYS (Project Code) in which the budgeted amount is $ 565,000.00 — and the current available balance is Respectfully submitted, $ i 5;3dd 9 /C% —3-77 `i) e1,4e4 3. 31 (01-2-61/ ( l nature Dept -Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,069.55 plus est. shipping costs of $ to pay for or purchase Five (5) tables to match the counter top at the Public Market. This purchase or expenditure is being made because: Leisure Services is assisting Riverloop Co-op to establish a co-op at the Public Market building. Part of a CAT grant. Vendor selected for this purchase: Storey Kenworthy, Waterloo X Bids or written quotes were taken on this purchase, as follows: Storey Kenworthy, Waterloo $1,069.55 Office Concepts, Waterloo $1,445.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer I Sanitation Bonds tr Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: -37-6880-2151 (Fund (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res.- tfully submitted 37RST-MRKT (Project Code) y�-7 --10M. i�, D/r, /�J u �ir2�2 /0-5---)n/r Signature D,ead or Designee) Date (SiOntature Finance Dept. Review) Date K:\shared goodies\forms\Preauth Public Market (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 10,000.00 plus est. shipping costs of $ to pay for or purchase Footings and five inch sidewalk. City Clerk Use Only Finance Committee Approval Date This purchase or expenditure is being made because: footings are needed for new shade structures at Byrnes Pool. Vendor selected for this purchase: B&B Builders, Waterloo xJ Bids or written quotes were taken on this purchase, as follows: B&B Builders, Waterloo $5,200 plus $4.50 per sq ft for extra 5 inch Failor/Hurley, Hudson $10,375 plus $9.00 per sq ft for extra 5 inch Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation X Bonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 410-22-4200-2132 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted .• ature r od estforn ifK eEx Expenditure Pre -Authorization Date K: shared gc p (Mar 2010) (Project Code) $ 130,000.00 $ .2aa-2-ee 7/•7 22��cc/ufl& /.r}.Lc�MJ't (Signature Finance Dept. Review) /0S)&/1 Date City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services $ me 4,800 plus est. shipping costs of $ Department to expend to pay for or purchase Approximately 155 lineal feet of 5 foot high fence for fencing around new playground area in Exchange Park. And set foul poles on West Exchange & South Annex diamonds. This purchase or expenditure is being made because: fencing around the playground will improve safety in this play area. Some of the fencing on East Exchange ball diamond will be reused for the play area. Vendor selected for this purchase: Miller Fence X Bids or written quotes were taken on this purchase, as follows: Miller Fence is under contract for East Exchange diamond fence replacement. The safety fence is a separate project but the safety project will reuse some of the diamond fence. Miller Fence $3,734.54 play area only, foul pole not figured. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation Bonds X Federal/other grants Other (specify) BH Gaming Grant This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is submitted • (Signature Qt. ad or Designee) Date (Srgrfature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) 37SPT-CRYS (Project Code) $ 665,000.00 V $ G,33,g (, 10/04/2011 04:ee 1 31 923631 59 The Genuine. The Original. 41/4) FOR: Waterloo Water Treatmenf ADDRESS: 3505 Easton Ave. Waterloo, IA 50702 OATS: 10/4/2011 TE=RMS: OVERHEAD DOOR PAGE 01/01 OVERHEAD DOOR COMPANY OF WATERLOO, INC. 800 COMMERCIAL POST OFFICE BOX 2546 WATERLOO, IA 50704 Telephone: (319) 233-0471 Fax: (319) 2363159 ATTN: Richard Olsen WE PROPOSE TO FURNISH THE FOLLOWING: Shop Building Operators PROJECT: AMOUNT Qyerhead Door Model RSX 16'Drawbar-Operator 3/4'h0rsepower ✓ chain drive open, close, top I control electric braW--N,,,",.. photo ey9a4fety 115/206-60-1 reconnect existing radio eq 'hent Installed, no tax included OPTION #1 Overhead Door Model RSX 16' Drawbar Operator 3/4 horsepower chain drive open, close, stop wall control electric brake photo oye safety 115/208-60-1 reconnect existing radio equipment 1,T95:00 $2,835.00 4IO4' - ✓ef/P‘,,}cf m fn -i dv±/e rCt4.b D ee e pear/eq.-T.645 A Finance Charge Is Computed on a Periodic Rate of 1+/n / Per Month Whish 1.. an Annual Percent of 18% on nay Previous Balance Not Paid Within 30 Days. WE ACCEPT THE ABOVE PROPOSAL: DATE Tit proposal mat be accepted within 30 days tram dare or R may be subject to renegotiation. OVERHEAD DOOR COMPANv OF WATERLOO, INC, BY S;P .S'[6h35 Proforma )(frame 31 e.977:17Ra J Completed forms should be routed directly to the Finance Dept. / FINANCE DEPT. ONLY Finance CDmmilee approval required? YES V NO If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2012 submitted by the Leisure Services Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount / 010 37. 4105 3720 restricted donation 37GFT-0008 3,240.4 010 37 4105 1567 Rec Equip 37GFT-0008 3,240.00 TOTAL This amendment is being requested because: $3,240.00 TOTAL $3,240.00 to budget for donation received from Rolling Thunder, Inc. for benches to be place at Veterans Hall. Prior Committee Actions (Dates): (Signature D Vi teliStx- l ltit r7z/) --"` Date (Signature Finance Dept. Review) Date ead or Designee) Kauserslshared goodieslfonns\Budget Amendment Request Form (Apr 2003) Date Posted (Finance Dept.) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date Project Name (from page one) Police Grant Department No. project will be budgeted under 2011 -DJ -BX -2462 Activity No. project will be budgeted under JAGO7 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds To be assigned by the/Finance Dept. '` Project Ni. Subproject No. �n� . (Each column should only include amounts by fund) Fund: Fund: 1150 1160 Total 56,602.00 48,112.00 104,714.00 TOTALS $ 56,602.00 $ 48,112.00 $ $ - $ 104,714.00 EXPENDITURES: )01 1111 Salaries - Regular 5667692700 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City X346 Travel—P-rof-T-raining 1390 Contractual Services scle- &9-. ei u i $ 56,602.00 //i4 Oi&''iTht- 21 3y! 48,112,00 48,112.00 TOTALS $ 56,602.00 $ 48,112.00 $ $ - $ 104,714.00 q -a9 -(r (Signature Dept. Head) Date ;��lar/AM.. a1/2.140,/, idt,20/7 • (Signature Finance Dept. Review) Date K:\shared goodies \forms\Project Budget Worksheet\Page 2 (Donat or NON-constr) (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date Project Name (from page one) Cedar River Youth Sports Complex Renovation 37SPT-CRYS updated figures Department No. project will be budgeted under 37 Activity No. project will be budgeted under 4202 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant To be assigned by the Finance Dept. Project No. �r s err Subproject No. e/iCV S (Each column should only include amounts by fund) Fund: Fund: Fund: 411 426 _426 Fund: 426-37-4202 GAMING 240.16-a-c-1pa.6k 1 -{24& -11 -‘-in Total 3357 Shared Program - County 3358 Shared Program - City _ 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant _ 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 65,000.00 500,000.00 565,000.00 3750 Sale of Bonds 100,000.00 100,000.00 TOTALS $ 100,000.00 $ 65,000.00 $ 500,000.00 $ - $ 665,000.00 EXPENDITURES: 2103 Engineering & Consulting $ - 2125 Traffic Control Equipment _ 2140 Land Acquisition _ 214&Land_I rn provem ents 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction _ 2162 Storm Sewers 2163 Sanitary Sewers _ 2164 Sidewalks _ 2165 Streets & Roadways 2199 Non -participating Misc 2178 Sports Improvements 100,000.00 65,000.00 500,000.00 665,000.00 TOTALS $ 100,000.00 $ 65,000.00 $ 500,000.00 $ - $ 665,000.00 (Signature Dept. e Date i`7 _ Cri,u62-4u2 k-3---26/17 (Signature Finance Dept. Review) Date K:\shared goodiesdorms\Project Budget Worksheet\Page 2 (Constr Proj) (Mar 2010) MINUTES WATERLOO REGIONAL AIRPORT BOARD Tuesday August 23, 2011 I. ROLL CALL Cynthia Goro declared a quorum and called the meeting to order at 1:00 pm. Board members present were Cynthia Goro, Ed McCann, Pat Cole, and Dee Vandeventer. Director Brad Hagen, and Doug Schindel with AECOM, Frank Dowie with PDCM Insurance, and Graham Ashe and Chris from Leerfield Sports were also in attendance. Absent: Mark Higley, Aaron Buzza, Bob Justis, Councilman Getty, and Councilman Hart II. AGENDA AS RECEIVED OR AMENDED. Hagen requested Item V. J and V. F be moved to the beginning to allow presenters to address the Board and then leave. III. PUBLIC COMMENTS. None. V. J. Approval of PDCM Kiwanis Air Show Agreement Insurance Policy. Frank Dowie of PDCM was present to address the Board on the Air Show Insurance policy. The agreement between City of Waterloo, through Waterloo Regional Airport, and Kiwanis, requires Kiwanis to obtain insurance in the amount acceptable to the Board and the insurance consultant. Frank noted that the City of Waterloo and Waterloo Regional Airport are listed as additional insured's on the Certificate of Insurance. In addition, Mr. Dowie passed out a letter stating that the air show insurance was purchased through US Specialty Insurance Company, which is an A+ rating and a superior company. Dowie said PDCM surveyed carriers who service the air show industry and other air shows. Dowie said that they found $1 million liability limit to be on par with other events across the industry. Dowie said that with any liability situation, there remains the potential of a loss that could exceed the existing limits provided and the Board may elect to require an increased limits if they deem necessary. Discussion followed. Cole moved to approve. McCann seconded. Ayes: Cole, McCann, Goro, and Vandeventer. Motion passed. G. Approval of award of Snow Removal Equipment (SRE) — Tractor and Blade - Hagen explained that the Council earlier had received bids for SRE and the low bid was Waterloo Implement of Waterloo, Iowa in the amount of $177,022. The engineer's estimate was $180,000. This SRE will be funded 95% with a FAA grant and 5% from the Passenger Facility Charge (PFC) fund. Discussion followed. McCann moved to approve. Cole seconded. Ayes: McCann, Goro, Cole, and Vandeventer. Motion passed H. Approval of Change Order #1 for Apron Rehabilitationproject — Hagen explained the Change Order was for the Apron project. The project was designed without as -built plans so the engineer didn't have plans to use. Doug Schindel from AECOM explained that as the contractor removed 8" of existing concrete there was a concrete slab underneath. That unknown slab required additional removal and sub base material. The additional work has been reviewed and approved by FAA. The funding for the additional work will be from the existing FAA grant and PFC application. Discussion followed. Goro moved to approve. Cole seconded. Ayes: McCann, Goro, Cole, and Vandeventer. Motion passed I. Approval to advertise bid for Farm Lease - Hagen explained that the current farm lease has expired and the existing tenant has been sent a termination notice as required by State law. The Airport now has to advertise for bids. Hagen explained the airport currently has about 1,350 acres of farmland that generate approximately $212,000 of revenue. Hagen said the current farming environment has higher input costs, but most experts believe that the high escalation of farmland recently should generate a higher bid for the airport. Discussion followed. Cole moved to approve. McCann seconded. Ayes: McCann, Goro, Cole, and Vandeventer. Motion passed K. Approval of Snow Removal Equipment (SRE) FAA Grant - Hagen explained the Airport has received a FAA grant in the amount of $684,950 to fund 95% of the eligible costs for SRE. The airport is programmed to purchase two pieces of SRE: a snowplow, and a tractor with ramp blade. In addition, the grant will fund the engineering contract to design and provide administrative support for the acquisition of the equipment. Discussion followed. Cole moved to approve. Vandeventer seconded. Ayes: McCann, Goro, Cole, and Vandeventer. Motion passed VL OLD BUSINESS VII. NEW BUSINESS WII. ADJOURNMENT Cole moved to adjourn the meeting at 1:50 PM. McCann seconded. Ayes: McCann, Goro, Vandeventer, and Cole. Motion passed. Respectfully subitf8d, a Goro, Chairperson CONSOLIDATED PUBLIC SAFETY COMMUNICATIONS CENTER BOARD MEETING September 7, 2011/10:00 A.M. MINUTES Chairman Feaker called the Consolidated Communications Board Meeting to order at 9:55 a.m. on Wednesday, September 7, 2011. Board Members Present: Chairman Larry Feaker — LaPorte City PD Sheriff Thompson — BHCSO Jeff Marsh — Hudson PD (proxy for Chief Olson) Randy Weber — Evansdale PD Daniel Trelka — Waterloo Tim Schultz — Dunkerton PD Jason Dolf — Raymond Fire Kent Smock — Evansdale FD John Schilling — Cedar Falls FR Lorie Glover — BHC EMA Judy Flores — BH Consol. Comm Tom Little — BHC BOS Terry Brennan - RACOM Jan Swanson — BH Consol. Comm. 1. Approval of minutes of the Aug 3, 2011 Board Meeting. Motion made by Marsh, Seconded by Thompson to approve the minutes of the Aug 3, 2011 meeting. Motion carried. 2. Agenda Revisions: None 3. Old Business 3A. Report from Communications Administrative Supervisor - Interviewed 29 applicants;Personnel Committee will interview top eight (8). Marsh asked for input of dispatchers. Had dispatchers at Air Show with laptop, 3 radios & headsets. Will participate in Safety City/CF end of September. Starting to put together Budget for FY13. Levy meeting was 9-6-11 and next step is to write RFP to hire consultant. Discussion was very helpful. Johnson County had a lot of input. Black Hawk County is far ahead of where Johnson County was when they started. RACOM is telling us we will need something in place to take over our emergency communication system in 7 years. Schilling said we are not in a good position time wise. Discussion followed. 4. New Business: 4A. Discussion & Possible Board Action ref Knox Box Key Release Activation Cedar Falls is looking to initiating a system for accessing buildings. For Dispatch it is no different than pushing a button on a radio. Motion to approve by Marsh & Seconded by Weber. Motion carried. 4B. Discussion & Possible Board Action Ref Dept of Corrections Agreement for Dispatching Services Motion to approve by Marsh, Seconded by Thompson. Motion carried. 1 BLACK HAWK COUNTY 911 SERVICE BOARD August 3, 2011 Vice Chair Jeff Marsh called the meeting of the Black Hawk County 911 Service Board to order at 10:26 a.m. on Wednesday, September 7, 2011 at the Waterloo Fire Training Center. Members Present: Chief Olson — Cedar Falls PD (by proxy) Sheriff Thompson — BHCSO Chief Schultz — Dunkerton PD Daniel Trelka - Waterloo Chief Marsh — Hudson PD Chief Feaker — LaPorte City PD Chief Weber.— Evansdale PD (by proxy) REGULAR SESSION: 1. ROLL CALL. Black Hawk County — yes, Cedar Falls -yes, Dunkerton-yes, Evansdale-yes, Hudson -yes, LaPorte City -yes, Waterloo -yes 2. Discussion and Possible Amendments to agenda None 3. Budget Update/Approval of Minutes- Approve the August 3, 2011 Minutes and Budget Update: MOTION MADE by Thompson and SECONDED by Trelka to approve the budget update and minutes to the August 3, 2011 meeting MOTION CARRIED. 4. OLD BUSINESS 4A. Discussion and Possible Board Action ref Narrowbanding Brennan spoke with Lt Brown, CFPD, is preparing a federal Assistance to Firefighters (AFG) Grant due on September 16. They are asking for communications needs for the tower sites to boost the ability for narrow banding plus pager costs. It will probably be an 80/20 match. They have to list target hazards within the County and they are trying to get ahold of that list. Amount of the grant will be $48,000 plus the pagers. If this grant is unsuccessful, they can go back to the Gaming Association. 4B. Discussion and Possible Board Action ref Grants Covered under Item 4A. 4C. Emergency Management Levy Study Group Report This was discussed under BH Consolidated Communications Board. NEW BUSINESS: None Black Hawk County Criminal Justice Information System Board of Directors Meeting September 7, 2011 The regular meeting of the Board of Directors of the Black Hawk County Criminal Justice Information System was held on Wednesday, September 7, 2011, at the Fire Training Facility. Vice Chairperson Randy Weber called the meeting to order at 9:34 a.m. Voting Members in Attendance: Guests of the Board in Attendance: L Feaker, LaPorte City PD (Proxy/Olson) J Flores, BH CCC D Trelka, Waterloo PD J Swanson, BH CCC R Weber, Evansdale PD J Marsh, Hudson PD T Little, BHC BOS J DoIf/Raymond FR Voting Members Absent: T Thompson, BHCSO J Olson, CFPD ACTION ITEMS: Approval of Agenda TL\LF Approval of August 3, 2011 Board Meeting Minutes — Motion made by Feaker & 2nd by Little to approve the minutes of the Aug 3, 2011 Board meeting. Motion carried. Approval of Bills Paid in August, 2011 & Approval to Receive & Place on File June 2011 Accounting Reports: Verizon -1677.39, IDPS-4720, CF Util-450., RSM McGladrey- 3050.,Network Sol -422.50, Courier -23.17 Action: Motion made by Little & 2nd by Feaker that the Board approve bills paid in July 2011 & Approve to Receive & Place on File June 2011 accounting reports: Motion carried. OLD BUSINESS: None. NEW BUSINESS: None GENERAL DISCUSSION: State Auditor's office began audit this week. Adjournment: Motion made by Trelka & 2nd by Feaker to adjourn at 9:35 am. Motion carried. Respectfully submitted, Randy Weber RW:jes MEMORIAL HALL COMMISSION July 27, 2011 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Phil Thomas, Randall Miller, Richard Hastings, Marcia Courbat, Michael Dennis, Ron McMahon. Members absent: Richard Hockey, Anthony Tisdale, Don Ticknor, Marilyn Robinson. Also present: Rick Hurtado, Maria Armstrong (in for Suzy Schares, City Clerk). Moved by Thomas, seconded by Miller that the Agenda, as proposed, be approved. Ayes: Seven. Moved by Courbat, seconded by Miller that the Minutes of June 22, 2011, as proposed, be approved. Ayes: Seven. Citizens Oral Comments Treasurer's Report Marcia Courbat gave the July 27, 2011 Treasurer's Report. Ms. Courbat reported that the commission has sold 2,762 bricks at $50.00 each and 4 bricks at $250.00 each for a total sales of $139,100.00. There is a balance of $12,445.46 in the brick fund, $4,874.00 in the General Fund and $1,296.00 in the Special fund. Moved by Miller, seconded by Hastings that Treasurer's Report be received and placed on file. Ayes: Seven. Motion carried. Moved by Dennis, seconded by Thomas that payment of $175.00 to Black Hawk Memorial Co., Inc. of Cedar Falls, Iowa for completed bricks and reimbursement of $80.28 to Richard Hastings for several miscellaneous items for Veteran's Memorial Hall, be approved. Ayes: Seven. Motion carried. Chairperson's Report Chairperson White thanked those that attended the "Remembering the Fallen" celebration held at the Riverfront Stadium during the Waterloo Bucks game. Mr. White also thanked the honor guard, the dove lady and those that handled the balloon release. Committee Reports Building, Grounds & Operations—Richard Hastings reported the following: a new United States flag is needed outside and there is a leak upstairs where the ceiling has a stain. Mr. Hastings stated that he found out that the hall is cleaned during the first week of each month. Mr. Hastings reported that he researched a photo that was taken in the building. The photo was part of a final tribute to three Chateau heroes. He passed around the information he found in the August 6, 1921 Courier. There was discussion regarding the "Remembering the Fallen" display. Education/Historical—Randall Miller reported that there were some upcoming programs that will be held at the Veteran's Memorial Hall in October and September. Mr. Miller reported that the Exchange Club money given to the AmVets Post No. 19 can be used at the hall and will be available in September. Rick Hurtado explained an electricity box that will be installed outside of the building. Mr. Miller thanked Ron McMahon for the items that were used at the presentation. Finance/Fundraising—Marcia Courbat reported that she had an appointment at John Deere but they cancelled on her due to vacation again. Ms. Courbat has been looking at programs to get kids at the Veteran's Hall. MEMORIAL HALL COMMISSION August 24, 2011 5:00 p.m. Veterans Memorial Hall Members present: Chairperson Craig White, Phil Thomas, Randall Miller, Richard Hastings, Richard Hockey, Marcia Courbat, Don Ticknor, Michael Dennis, Ron McMahon (arrived 5 minutes after roll call). Members absent: Anthony Tisdale, Marilyn Robinson. Moved by Thomas, seconded by Miller that the Agenda, as proposed, be approved. Ayes: Nine. Moved by Courbat, seconded by Miller that the Minutes of June 22, 2011 and July 27, 2011, as proposed, be approved. Ayes: Nine. Citizens Oral Comments Dick Hastings introduced professional photographer Mike Goings. Mr. Goings presented the Commission with a panoramic photo of the fallen soldiers display. Treasurer's Report Marcia Courbat gave the August 24, 2011 Treasurer's Report. Ms. Courbat reported that the commission has sold 2,762 bricks at $50.00 each and 4 bricks at $250.00 each for a total of $139,100.00 in sales. She reported there is a balance of $12,445.46 in the brick fund, $4,874.41 in the General Fund and $1,296.00 in the Special fund. No bricks were sold this month. Ms. Courbat requested that the bills payment to Black Hawk Memorial previously approved be paid. Chairperson's Report Chairperson White reported there will be an Honor Flight arriving home on September 27, 2011 at 10:00 p.m. Committee Reports Building, Grounds & Operations—Richard Hastings reported the following: The Davies convention has requested for the survivors to meet and leave a small monument and tree at the hall. The tree is a dogwood pagoda and Meyer's Nursery will plant it for $54.00; 2 pieces of sidewalk need replaced; the U.S.S Sullivan Reunion will be August 22, 2012 and they want to borrow the bell. Mr. Hastings requested to spend approximately $300 to reframe the photo donated the Memorial Hall. The Commission declined. Education/Historical—Randall Miller reported that a meeting needs to be scheduled to program Veteran's Day. The Amvets money was put in an account to purchase a speaker system. There is a $1,000 CD coming due. Finance/Fundraising—Marcia Courbat reported that she has an appointment scheduled with John Deere for September 14, 2011 to discuss grant opportunities. She said it is difficult to apply for grants because the City owns the building New Business Dick Hastings noted that Gary Papenheim, a union representative from Viking Pump, had informed him that Dubuque has a garage for Veteran's to gather and work on vehicles, wordworking, etc. and that may be something the Commission could look into. With no further business before the commission, it was moved by Miller, seconded by Dennis that the meeting be adjourned at 5:45 p.m. Ayes: Nine. Suzy Schares City Clerk