HomeMy WebLinkAboutMinutes-02/27/2017February 27, 2017
The Council of the City of Waterloo, Iowa, met in Regular
Waterloo, Iowa, at 5:30 p.m., on Monday, February 27, 2017
Jacobs, Morrissey, Powers, Lind, Amos, Schmitt, and Welper.
Prayer or Moment of Silence.
Pledge of Allegiance: Paul Huting, Leisure Services Director.
146106- Welper/Schmitt
Session at Harold E. Getty Council Chambers,
. Mayor Quentin Hart in the Chair. Roll Call:
that the Agenda, as proposed, for the Regular Session on Monday, February 27, 2017, at 5:30 p.m.,
be accepted and approved. Voice vote -Ayes: Seven. Motion carried.
146107 - Welper/Schmitt
that the Minutes, as proposed, for the Regular Session on Monday, February 20, 2017, at 5:30 p.m.,
be accepted and approved. Voice vote -Ayes: Seven. Motion carried.
Mayor Hart announced the Optimist Basketball Coach and Player of the Year Awards.
Recognized Coaches of the Year: Arron Love and Lamaurice Kirk; Damien Butters
Recognized Players of the Year: Lamya Pratchett and Dominic Freeman
ORAL PRESENTATIONS
Dean Smith, Foulk Road, expressed concern for people in Waterloo parking in handicap parking
spots and stated that businesses need to create additional handicap parking spaces in the community.
He also stated that a problem exists with crime in his neighborhood.
Mayor Hart questioned if someone documents a non -handicap person taking a handicap parking
space could it be turned over to police.
Dan Trelka, Chief of Police, explained that the information can be investigated.
Noel Anderson, Community Planning and Development Director, explained ADA code requires a
certain number of required spaces for each site plan.
Jim Chapman, 224 Bertch, questioned if property located on the corner of Devonshire and
Ansborough is targeted for building by Hawkeye Community College and commented that it may
have drainage issues.
Noel Anderson explained that it is identified as excess right of way and is required to follow 306.23
for sale. It must first be offered to abutting property owners at $16,000 and if they do not purchase
the property for the price the city can dispose of the property as it wishes.
Dennis Juhl, 3905 Sager, commented that he believes that the design for the intersection of Greenhill
and Progress Avenue could be designed for less money than what is proposed in the CIP and that it
needs to be made a high priority.
Sandie Greco, Superintendent of Traffic, explained the variables that need to be considered when
designing the intersection and noted that sewer intakes may need to be moved as well.
Mayor Hart commented that it has been made a high priority on the CIP in order to get the design
work completed.
David Dryer, 3145 W. 4th Street, expressed dissatisfaction with the lack of public communication on
the University Avenue project and questioned when public meetings and design will take place. He
further questioned if pre -authorizations are budgeted or if they are in addition to the budgeted
amounts.
Doug Schindel, AECOM, explained that the project is in the study phase and are looking to have a
public meeting in March to get public input.
February 27, 2017
Page 2
Mayor Hart commented that the city is going to look at Midway to Fletcher and Ansborough to aid
the business community and to tie in with the Cedar Falls project.
Doug Schindel further commented that decisions have not yet been made on design but will come at
a later date.
Michelle Weidner, Chief Financial Officer, explained the pre -authorizations are budgeted funds.
146108 - Welper/Schmitt
that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion
carried.
CONSENT AGENDA
146109 - Welper/Schmitt
that the following items on the consent agenda be received, placed on file and approved:
a. Resolutions to approve the following:
Resolution approving Finance Committee Invoice Summary Report, dated February 27,
2017, in the amount of $1,105,761.83 a copy of which is on file in the City Clerk's office,
together with recommendation of approval of the Finance Committee.
Resolution adopted and upon approval by Mayor assigned No. 2017-144.
2. Resolution setting date of public hearing as March 9, 2017 on the proposed issuance of not to
exceed $11 million General Obligation Bonds, for essential corporate purposes, and instruct
City Clerk to publish notice thereof.
Resolution adopted and upon approval by Mayor assigned No. 2017-145.
3. Resolution approving preliminary plans, specifications, form of contract etc., and setting date
of bid opening as March 16, 2017 and date of public hearing as March 20, 2017 for the
Replacement of fuel pump dispensers at the City Fuel Distribution Site, and instruct City
Clerk to publish notice of preliminary plans, specifications, form of contract etc.
Resolution adopted and upon approval by Mayor assigned No. 2017-146.
4. Resolution approving preliminary specifications, bid document, form of contract etc, and
setting date of bid opening as March 23, 2017 and date of public hearing as March 27, 2017
for the purchase of one (1) Aerial Boom Truck for the Traffic Department.
Resolution adopted and upon approval by Mayor assigned No. 2017-147.
5. Resolution approving preliminary plans, specifications, form of contract, etc. and setting date
of bid opening as March 16, 2017 and date of public hearing as March 20, 2017 for the FY
2017 4th Street Bridge Canopy Repairs, Contract No. 910, and instruct City Clerk to publish
notice of preliminary plans, specifications, form of contract, etc.
Resolution adopted and upon approval by Mayor assigned No. 2017-148.
b. Motion to approve the following:
1.
a.
Travel Requests
Name & Title of
Class/Meeting Destination
Amount
Date(s) not to
Personnel
Exceed
LeAnn M. Even,
IMFOA (Iowa Des Moines,
April $386.00
Deputy City Clerk
Municipal Finance IA
20-21,
Officers
2017
February 27, 2017
2.
0
C.
N
e.
f.
9.
a.
Page 3
1.1
Approved Beer, Liquor, and Wine Applications
Association) Spring
Class
New or
Expiration
Includes
Conference
Appointment
Renewal
Date
Tim Moyer, Chief
IAEI (Iowa Assoc
Riverside,
April 4-
$275.00
Electrical Inspector
of Electrical
IA
6, 2017
Re -appointment
Inspectors) 2017
C Liquor
Renewal
2/28/2018
X
Annual Spring
w/Outdoor Service
Commission
Conference
Paul Huting, Todd
Iowa Park and
Waterloo, IA
March
$1,125.0
Derifield, Travis
Recreation Spring
28-30,
0
Nichols, James
Conference
2017
Bolger and Mark
Gallagher
Officers
Snipercraft basic
Raymond,
April
$1,875.0
Muhlenbruch,
sniper course
IA
24-28,
0
Schaaf and Wilson
2017
Lt. McLelland &
Investigating
Johnston, IA
April 4-
$1,310.0
Lt. Fangman
Officer Involved
6, 2017
0
Shootings
Phillip Schuppert,
Iowa State
Ames, IA
March
$125.00
Storm Water
University Iowa
22-23,
Specialist
Water Conference
2017
Watershed
Management:
Partnerships for
Progress
Interviewee-
Interviewee-
Waterloo, IA
March
$500.00
Assistant Director-
Assistant Director-
9-16,
Collection Systems
Collection Systems
2017
Maintenance
Maintenance
1.1
Approved Beer, Liquor, and Wine Applications
Name & Address of
Class
New or
Expiration
Includes
Business
Appointment
Renewal
Date
Sunda
El Patron Family Mexican
C Liquor
Renewal
2/28/2018
X
Restaurant, 301 E. 4th Street
w/Outdoor Service
3/1/2020
Re -appointment
Maple Lanes, 2608
C Liquor
Renewal
2/28/2018
X
University Avenue
w/Outdoor Service
Commission
3. Mayor Hart's recommendation of the following appointments:
Appointee
Board/Commission
Expiration Date
New or Re -
Appointment
Megan Hannam
Leisure Services
3/1/2020
Re -appointment
Commission
Brenton Shavers
Leisure Services
3/1/2020
Re -appointment
Commission
Brenda Durbahn
Leisure Services
3/1/2020
New
Commission
Roll call vote -Ayes: Six. Nays: One (Lind on item lA5). Motion carried.
PUBLIC HEARINGS
146110- Schmitt/Amos
that proof of publication of notice of public hearing on the FY 2017 Riverfront Stadium Flood
Repair Project, as published in the Waterloo Courier on February 13, 2017, be received and placed
on file. Voice vote -Ayes: Seven. Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral objections and
there were none.
February 27, 2017
146111 - Schmitt/Amos
that the hearing be closed. Voice vote -Ayes: Seven. Motion carried.
146112 - Schmitt/Amos
Page 4
that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted.
Roll -call vote -Ayes: Seven. Motion carried.
Mr. Schmitt questioned the long term plan for the project.
Paul Huting, Leisure Services Director, explained that the repair is significant but they are working
on changing materials and moving electrical panels higher in order to make flood resistant
improvements to the structure.
Resolution adopted and upon approval by Mayor assigned No. 2017-149.
146113 - Schmitt/Amos
that "Resolution authorizing to proceed", be adopted. Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2017-150.
146114 - Schmitt/Amos
Motion to receive and file and instruct City Clerk to read bids.
Bidder
Bid Security
Bid Amount
Base Bid $143,200
Alt #1a - (add) $27,765
Alt #1b — (add) $33,400
Alt #2 — (add) $3,420
Koch Construction
°
5 �0
Alt #3 — (add) $5,325
Waterloo, IA
Alt #MAI — (add) $4,720
Alt #MA2 — (add) $1,260
Alt #EA1 — (add) $290
Alt #EA2 — (add) $1,120
Alt #EA3 - add $200
Base Bid $175,000
Alt #I a - (add) $20,000
Alt #Ib — (add) $26,000
Alt #2 — (add) $3,000
Matt Construction
°
5 �0
Alt #3 — (add) $4,400
Sumner, IA
Alt #MAI — (add) $4,000
Alt #MA2 — (add) $1,500
Alt #EA1 — (add) $250
Alt #EA2 — (add) $1,100
Alt #EA3 - add $500
Base Bid $142,142
Alt #la -(add) $23,888
Alt #1b — (add) $28,628
Alt #2 — (add) $2,662
Peters Construction
°
5 �0
Alt #3 — (add) $2,336
Waterloo, IA
Alt #MAI —(add) $4,444
Alt #MA2 — (add) $1,350
Alt #EAI — (add) $850
Alt #EA2 — (add) $1,474
Alt #EA3 - (add) $444
Base Bid $148,797
Stee a Construction
Alt #1a - (add) $24,800
5%
Alt #lb — (add) $29,900
Waverly, IA
Alt #2 — (add). $2,850
Alt #3 — (add) $3,100
February 27, 2017
146115 - Schmitt/Amos
Page 5
that "Resolution approving award of contract to Peters Construction of Waterloo, Iowa, in the
amount of $179,590, and approving the contract, bonds, and certificate of insurance for the FY 2017
Riverfront Stadium Flood Repair Project, and authorize Mayor and City Clerk to execute said
documents", be adopted. Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2017-151.
146116 - Lind/Morrissey
that proof of publication of notice of public hearing on a request by the City of Waterloo to vacate a
portion of a former frontage road, located east of and adjacent to 1326 La Porte Road., as published
in the Waterloo Courier on February 17, 2017, be received and placed on file. Voice vote -Ayes:
Seven. Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral objections and
there were none.
146117 - Lind/Morrissey
that the hearing be closed, and recommendation of approval of the Planning, Programming and
Zoning Commission, be received and placed on file. Voice vote -Ayes: Seven. Motion carried.
146118 - Lind/Morrissey
that motion to receive, file and consider and pass for the first time an ordinance approving a
request to vacate a portion a former frontage road, located east of and adjacent to 1326 La Porte
Road", be adopted. Roll -call vote -Ayes: Seven. Motion carried.
Mr. Schmitt requested an overview of the item.
Noel Anderson explained the request to vacate.
Mr. Lind clarified that the property has already been conveyed.
146119 - Lind/Morrissey
Alt #MAI — (add) $4,729
Alt #MA2 — (add) $1,543
Alt #EA1 — (add) $350
Alt #EA2 — (add) $1,370
Alt #EA3 - (add) $1,000
Base Bid $166,000
Alt #la - (add) $23,000
Alt #lb — (add) $27,000
Alt #2 — (add) $3,500
Tri -Con Construction
°
5 �0
Alt #3 — (add) $4,000
Dubuque, IA
Alt #MA1 — (add) $5,000
Alt #MA2 — (add) $1,300
Alt #EA1 — (add) $300
Alt #EA2 — (add) $1,200
Alt #EA3 - (add) $800
Base Bid $145,700
Alt #la - (add) $30,000
Alt #lb — (add) $36,000
Alt #2 — (add) $2,400
Woodruff Construction
°
5 �0
Alt #3 — (add) $2,300
Waterloo, IA
Alt #MA1 — (add) $4,200
Alt #MA2 — (add) $1,200
Alt #EA1— (add) $300
Alt #EA2 — (add) $1,200
Alt #EA3 - (add) $350
146115 - Schmitt/Amos
Page 5
that "Resolution approving award of contract to Peters Construction of Waterloo, Iowa, in the
amount of $179,590, and approving the contract, bonds, and certificate of insurance for the FY 2017
Riverfront Stadium Flood Repair Project, and authorize Mayor and City Clerk to execute said
documents", be adopted. Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2017-151.
146116 - Lind/Morrissey
that proof of publication of notice of public hearing on a request by the City of Waterloo to vacate a
portion of a former frontage road, located east of and adjacent to 1326 La Porte Road., as published
in the Waterloo Courier on February 17, 2017, be received and placed on file. Voice vote -Ayes:
Seven. Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral objections and
there were none.
146117 - Lind/Morrissey
that the hearing be closed, and recommendation of approval of the Planning, Programming and
Zoning Commission, be received and placed on file. Voice vote -Ayes: Seven. Motion carried.
146118 - Lind/Morrissey
that motion to receive, file and consider and pass for the first time an ordinance approving a
request to vacate a portion a former frontage road, located east of and adjacent to 1326 La Porte
Road", be adopted. Roll -call vote -Ayes: Seven. Motion carried.
Mr. Schmitt requested an overview of the item.
Noel Anderson explained the request to vacate.
Mr. Lind clarified that the property has already been conveyed.
146119 - Lind/Morrissey
February 27, 2017
Page 6
that rules requiring ordinances to be considered and voted for passage at two prior meetings be
suspended. Roll call vote -Ayes: Seven. Motion carried.
146120 - Lind/Morrissey
that "an Ordinance approving a request to vacate a portion a former frontage road, located east of
and adjacent to 1326 La Porte Road", be considered and passed for the second and third times and
adopted. Roll call vote -Ayes: Seven. Motion carried.
Ordinance adopted and upon approval by Mayor assigned No. 5390.
146121 - Morrissey/Amos
that proof of publication of notice of public hearing on the demolition services contract for
demolition services at 1020 Wellington Street, 717 Fairview Street, 27 John Street, 408-410 Logan
Avenue, 1120 Washington Street, 1201 Mulberry Street, 106 Woodside Drive, 1017 Chalmers
Avenue and 1005 Chalmers Avenue., as published in the Waterloo Courier on February 21, 2017, be
received and placed on file. Voice vote -Ayes: Seven. Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral objections and
there were none.
David Dryer, 3145 W. 4t' Street, questioned how many properties the city owns and is paying to
demolish.
Mayor Hart directed Noel Anderson to give the number to Mayor Hart and he will relay the
information.
Joseph Canopin, 5503 Peridot, questioned if the city has considered refurbishing the properties to
bring them back up to code.
Mayor Hart explained that a new program was created to give $5,000 to purchase dilapidated homes
and to give $5,000 once the project is complete.
146122 - Morrissey/Amos
that the hearing be closed and oral comments be received and placed on file. Voice vote -Ayes:
Seven. Motion carried.
146123 - Morrissey/Amos
that "Resolution confirming approval of plans, specifications, form of contract, etc.", be adopted.
Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2017-152.
146124 - Morrissey/Amos
that "Resolution authorizing to proceed", be adopted. Roll -call vote -Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2017-153.
146125 - Morrissey/Amos
Motion to receive and file and instruct City Clerk to read bids.
Bidder
Bid Security
Bid Amount
Peterson Contractors, Inc.
5%
$152,230.
Reinbeck, IA
Lehman Trucking &
Excavating, Inc.
5%
$99,775.
Waterloo, IA
February 27, 2017
146126 - Morrissey/Amos
Page 7
that "Resolution awarding demolition services contract to Lehman Excavating and Trucking, for
demolition services at 1020 Wellington Street, 717 Fairview Street, 27 John Street, 408-410 Logan
Avenue, 1120 Washington Street, 1201 Mulberry Street, 106 Woodside Drive, 1017 Chalmers
Avenue and 1005 Chalmers Avenue, in the amount $99,775.00", be adopted. Roll -call vote -Ayes:
Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2017-154.
146127 - Schmitt/Amos
that proof of publication of notice of public hearing on a request by the City of Waterloo to sell and
convey of one (1) city -owned property, generally located adjacent to 419 Almond Street, in the
amount of $1.00 to Iowa Heartland Habitat for Humanity, as published in the Waterloo Courier on
February 17, 2017, be received and placed on file. Voice vote -Ayes: Seven. Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral objections and
there were none.
146128 - Schmitt/Lind
that the hearing be closed. Voice vote -Ayes: Seven. Motion carried.
146129 - Schmitt/Lind
that "Resolution authorizing sale and conveyance of city -owned property located adjacent to 419
Almond Street to Iowa Heartland Habitat for Humanity, in the amount of $1.00, and authorize the
Mayor and City Clerk to execute said documents", be adopted. Roll -call vote -Ayes: Seven. Motion
carried.
Resolution adopted and upon approval by Mayor assigned No. 2017-155.
146130 - Schmitt/Lind
that "Resolution approving development agreement, for the construction of a new residential home,
between Iowa Heartland Habitat for Humanity and the City of Waterloo, Iowa, and authorize the
Mayor and City Clerk to execute said documents", be adopted. Roll -call vote -Ayes: Seven. Motion
carried.
Resolution adopted and upon approval by Mayor assigned No. 2017-156.
RESOLUTIONS
146131 - Morrissey/Amos
that "Resolution approving an Encroachment Agreement with Deana Jolly to allow for an 8 foot x
12.5 foot patio, in city owned Hoover Street right of way located at 1155 Hawthorne Avenue", be
adopted. Roll call vote -Ayes: Three. Nays: Four (Welper, Morrissey, Powers, Amos). Motion
failed.
Mr. Welper commented that the homeowner violated the ordinance and is not in favor of the item.
Mr. Jacobs commented that the homeowner made efforts to work with the city and had received a
permit to do the project. He further commented that she has made enhancements to the home which
improve the neighborhood.
Mr. Morrissey commented that the Tech Review Committee denied the project and had been told by
the Engineering Department that they could not put the patio in the right of way.
Mr. Schmitt clarified that the resolution would require the homeowner to take out the concrete.
February 27, 2017
Page 8
Mr. Lind commented that several entities receive Encroachment Agreements throughout the city and
believes that the homeowner should be allowed to encroach as well.
Mr. Morrissey commented that Tech Review, Planning and Zoning, and the Engineering Department
have all stated that the encroachment agreement should not be approved.
Mayor Hart commented that city staff has done due diligence to research the issue and explain the
issues but the situation is tough.
John Sherbon, 1750 Robin Road, spoke in favor of approving the agreement.
Mr. Jacobs questioned what happens if the resolution fails.
Noel Anderson explained that if the vote is yes she will be removing 7.08 feet from the roadway
back. If the vote is no she will be removing 15.08 feet back to where the property line exists.
Mr. Powers commented that he went to the property and has reviewed the documents provided to
council and commented that he will support city staff and the volunteers on the board and supports a
no vote.
Mr. Lind commented that he is on the side of the taxpayer.
Lind/Schmitt
146132 - Motion to amend to strike 8 foot and insert 10.8 foot. Roll call vote: Ayes -Three. Nays -Four
(Welper, Jacobs, Powers, Amos). Motion failed.
Mr. Amos commented that he would like time to review the map prior to voting.
Mayor Hart explained the encroachment.
146133 - Schmitt/Morrissey
that motion to approve Change Order No. 1 for a decrease in the amount of $4,808.70 to Matt
Construction of Sumner, Iowa, in conjunction with the Leisure Services Chemical Storage Building
Project. Roll call vote -Ayes: Seven. Motion carried.
146134 - Schmitt/Morrissey
that "Resolution approving Completion of Project and Recommendation of Acceptance of Work
performed by Matt Construction of Sumner, Iowa, at a total cost of $258,820.30 in conjunction with
the Leisure Services Chemical Storage Building Project,", be adopted. Roll call vote -Ayes: Seven.
Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2017-157.
146135 - Lind/Amos
that "Resolution approving Riverview Recreation Area Trail Blazers Off -Road Club User and
Maintenance Agreement, and authorizing Mayor and City Clerk to execute said agreement,", be
adopted. Roll call vote -Ayes: Seven. Motion carried.
Mr. Lind questioned if the contract could be terminated early.
Paul Huting explained that the contract has provisions to terminate early for both parties.
Resolution adopted and upon approval by Mayor assigned No. 2017-158.
ADJOURNMENT
146136 - Welper/Schmitt
that the Council adjourn at 6:38 p.m. Voice vote -Ayes: Seven. Motion carried.
February 27, 2017
Kelley Felchlfl
City Clerk
Page 9