HomeMy WebLinkAboutMinutes-02/27/2017FINANCE COMMITTEE
February 27, 2017
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Vice Chairperson Jacobs, Powers, and Chairperson Welper.
Moved by Powers seconded by Jacobs that the Agenda, as proposed, be approved. Voice vote -
Ayes: Three. Motion carried.
Moved by Powers seconded by Jacobs that the Minutes of February 20, 2017, as proposed, be
approved. Voice vote - Ayes: Three. Motion carried.
Moved by Jacobs seconded by Powers that the request for the following travel requests, be
approved.
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount
not to
Exceed
LeAnn M. Even, Deputy
City Clerk
IMFOA (Iowa
Municipal Finance
Officers Association)
Spring Conference
Des Moines, IA
April 20-
21, 2017
$386.00
Tim Moyer, Chief
Electrical Inspector
IAEI (Iowa Assoc. of
Electrical Inspectors)
2017 Annual Spring
Conference
Riverside, IA
April 4-6,
2017
$275.00
Paul Huting, Todd
Derifield, Travis Nichols,
James Bolger and Mark
Gallagher
Iowa Park and
Recreation Spring
Conference
Waterloo, IA
March 28-
30, 2017
$1,125.00
Officers Muhlenbruch,
Schaaf and Wilson
Snipercraft basic
sniper course
Raymond, IA
April 24-
28, 2017
$1,875.00
Lt. McLelland & Lt.
Fangman
Investigating Officer
Involved Shootings
Johnston, IA
April 4-6,
2017
$1,310.00
Phillip Schuppert, Storm
Water Specialist
Iowa State University
Iowa Water
Conference Watershed
Management:
Partnerships for
Progress
Ames, IA
March 22-
23, 2017
$125.00
Interviewee -Assistant
Director -Collection
Systems Maintenance
Interviewee for
Assistant Director of
Collection Systems
Maintenance
Waterloo, IA
March 9 -
16, 2017
$500.00
Mr. Powers questioned the Assistant Director of Collection Systems Maintenance Interviewee
request.
Michelle Weidner, Chief Financial Officer, explained the request.
Mr. Powers questioned if it is a common practice.
Michelle Weidner explained that it is an unusual request but due to the difficulty of filling the
position they are expanding request.
Jim Rodemeyer, Interim Human Resources Director, explained that they have expanded the
search and have a very viable candidate and would like to bring the individual to the city to see
the facilities.
Finance Committee
February 27, 2017
Page 2
Mr. Jacobs questioned how long the position has been vacant.
Jim Rodemeyer explained that the position has been vacant for over one year.
Voice vote - Ayes: Three. Motion carried.
Moved by Powers seconded by Jacobs that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount + Est. S/H
Expenditure
Airport
$2,546.02
Airport share of Wildlife Hazard Assessment
Agreement with Iowa Department of Transportation
and USDA Wildlife Services.
Building
Maintenance-
Amended
$3,298.70 + 100.00
S/H
Replace variable frequency drive for one air handler
at the Five Sullivan Brothers Convention Center.
Central Garage
$25,879.00
Purchase of used 2016 Ford E-350 box truck for
Center for the Arts/Downtown Operations.
Central Garage
$2,870.83
High Pressure Oil Pump -Truck 107
Leisure Services
$1,665.00
One pickup topper for truck #410-222.
Leisure Services
$12,100.00
Electronic scoreboards to be placed at youth ball
fields at Tibbitts Park.
Leisure Services
$8,800.00
Construction and design services from AHTS
Architects.
MIS
$3,800.00
Extreme Networks 48 Port Switch.
Police
$24,999.95
Direct -Link Crisis Response Throw Phone System.
Sanitation
$1,346.00 +
$100.00 S/H
Replacement 3 -yard dumpsters (2).
Street
Department
$3,334.14
Replacement drill press.
Traffic
Operations
$1,715.00
(9) Preformed Loops to replace those removed during
the reconstruction of Fletcher & Campbell
intersection.
Traffic
Operations
$9,326.16 +
$360.00 S/H
Thermoplastic arrows and sealer.
Mr. Jacobs questioned the $8,800 Leisure Services request.
Paul Huting, Leisure Services Director, explained that the purchase is to design the project and
they will be asking for FEMA funds to replace the structures with concrete.
Mr. Jacobs requested further information of the Police Department purchase.
Dan Trelka, Police Chief, explained that the phone has many features that can be explained
privately. He further explained that three companies make the phone and it is used annually.
Voice vote - Ayes: Three. Motion carried.
Moved by Welper seconded by Powers that the project budget for the purchase of a vehicle for
Animal Control, funded with a grant from the Black Hawk Gaming Association in the amount of
$12,449 with city matching funds of $12,449, as submitted by Public Works, be approved.
Ayes: Three. Motion carried.
Finance Committee
February 27, 2017
Page 3
Moved by Welper seconded by Powers that the project budget for the Boat House Parking Lot
Improvements, Phase 1 project, funded with a $200,000 REAP grant, $93,649 in funds received
from FEMA and insurance, and city bonds of $206,352, as submitted by Leisure Services. be
approved. Ayes: Three. Motion carried.
Moved by Welper seconded by Powers that Bills Payment, as contained in Accounts Payable
Invoice Report, dated February 27, 2017, in the amount of $1,105,761.38 be received, placed on
file and approved and forwarded to the full council for approval. Voice vote - Ayes: Three.
Motion carried.
With no further business before the committee, it was moved by Jacobs seconded by Powers that
the meeting be adjourned at 5:22 p.m. Voice vote - Ayes: Three. Motion carried.
1
Kelley Felchl
City Clerk